Developing Charlton Together CRC Meeting 2 1 March, 2011

Minutes prepared by Ken Rowe & Antoinette Danaher (AGD). To be reviewed and adopted at next
meeting.

Apologies: Nola Wright, Peter Watt, Geoff Winsall

Attendees: CRC Community Members

 Greg Carmody  Sandra Patton
 John Harley - Charlton 2020  Brian Patton
 Susan Harley  Dennis Davis
 Richard Porter  Paul Mercovitch
 Kay Cossar  Hamish Sait
 Sue McLean  Kirsty McKenzie
 Russell Amery  Garry Larmour- Charlton Forum /
 Bill Clifford Rotary
 Brian Heehan  Steve (Mouse) Renfrey
 Alan Getley  Tamara Renfrey
 Geoff Wright  Jenny Purden
 Matt Donaldson  Terry Lane - Lions
 Sue Mclean  Brian Heenan

CRC Advisors / Supporters

 Warwick Heine - Buloke Shire  Camille White- NCCMA
 Cr. Leo Tellefson - Buloke Shire  Ken Rowe - Buloke Shire
 Cr. David Pollard - Buloke Shire
 Cr. Stuart McLean - Buloke Shire

NEXT MEETING: 6pm Tuesday March 17, 2011 Charlton Shire Hall

QUICK SUMMARY of Meeting Actions arising from this meeting:

CRC:
 Put together a submission to the Comrie Review
Members:
 To review draft Terms of Reference(TOR) and provide feedback at next meeting
 Members to review Draft Values

People Subcommittee
 To meet again before next C.R.C Meeting to establish key priorities and to nominate
champions
Buloke Shire:
 To forward the (TOR) on to new members

Kay Cossar:
 To provide Charlton clubs / community organisation list to AGD

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Antoinette:
 AGD to organise a meeting with the key stake holders in terms of donated funds and how
they can be put to best service for Charlton.
 To draft a press release on behalf of the C.R.C
 Contact Ivy Goodwin to advise a suitable account for the CRC to receive the donation once a
decision is made.

NCCMA:
 To have presentation ready for next C.R.C meeting

Reports presented

CRC:
Decided to put forward a submission to the Comrie Review
Neil Comrie will be visiting Charlton on 10 March and conducting a community meeting at 6.00pm at
the Charlton Shire Hall. His preliminary report on 30 June with his full report by December; possibly
released in March April; deadline TBA

Draft Terms of Reference:

Not all the members have seen the T.O.R. Voting on adopting the TOR postponed until everyone has
had a chance to review. To be adopted at next meeting

Buloke Shire:
Have convened a meeting with the Insurance Council of Australia in Charlton at 7.00pm on Thursday
3 March at the Charlton Shire Hall. This provides an ideal opportunity for the CRC to raise questions.
Insurance Ombudsman, Consumer Affairs & Morris Blackburn Solicitors are also likely to be there
Members were advised to check the ICA web site to be informed before meeting.

Other information on Insurance:

RACV will not be accepting claims they will be making ex gratia payments as goodwill as a
membership based association.

The Premier & Deputy working with other companies which could be positive news for some.
Some people with an unnamed Wycheproof Insurance office were refused on their claims
Questions: Why do the hydrologists from one company have a different view from other
hydrologists? One suggestion was that there is a national data base that was subject to different
interpretations

Flood events: Invited Camille White the Flood Plain Manager at the NCCMA to attend
Camille White:
 here to listen
 floods themselves mostly over

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  surveyors have gone out to pick up levels for future information
 focus on getting the flood warning right in the future
 these events far in excess of 1:100 years / Possibly 1:300/400 years
 presentation in 2 weeks on what happened
Insurance
CRC decided to put forward a series of questions to the insurance forum held on Thursday the
3/3/2011. Paul Mercovitch to be the spokesman. Asked for a number of members to stay behind to
work out some questions.

Donations / Funding
Red Cross Flood Appeal – seen to be primarily individual aid

Antoinette noted a donation from the Stratford fund-raiser group comprising St. Andrew's Uniting
Church, St. Patrick's Catholic Church, Holy Trinity Anglican Church somewhere in the vicinity of
$1500. With all good wishes and our prayers for your work
Contact: Ivy Goodwin, Uniting Church Minister Stratford, Briagolong, Valencia Creek, Perry Bridge
Once a decision is made about a suitable account for the CRC to utilise AGD to contact Minister
Goodwin to advise.

Antoinette presented draft CRC Values for review at the next meeting.

DRAFT Values Some Performance Indicators

We focus on solving the problems we were set up to address;
We work to agreed Terms of Reference
We understand our role &are clear about our expectations
C Clarity We have efficient processes; we don’t duplicate discussions. .
We are honest and effective in our communication;
H Health We mandate supportive behaviour and attitude
A Action We take informed action rather than just talk
Our agreed processes are followed;
There is no shaming, waffling or steamrolling;
Our meetings start and finish on time;
R Respect Our discussions are not repeated for latecomers
We recognise different styles;
We make no assumptions;
We share skills and experiences to help others
L Learning We are willing to listen
All viewpoints encouraged;
We have no hidden agendas;
T Transparency We have “one” conversation at meetings
O One Team We share a common Vision and Mission
Information is freely shared with the CRC and available to
N News Community members

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CRC Format
Discussions regarding the workable size of the CRC:
 The Format chosen was 3 sub committees to have:
o 4 members of each subcommittee to be members of the CRC. to ensure a range of
views
o One person on vote,
o interchangeable members of the subcommittees as required

AGD made a recommendation: That the CRC ensures it includes a balance of connections to ALL
major community groups.

 CRC represents all Charlton citizens. CRC to be open to sub-committee members and the
public and accountable to the community, anyone can attend but voting restricted to CRC
Members (as above)
 The CRC is NOT directly affiliated with, nor directly answerable to, any other organisation,
but has the ability to in the future (e.g. become part of or morph into another entity)

Sub Committees
 manage action on the ground
 relevant Community priorities were allocated to each group
NOTE: Sub committees can invite other people to participate for broader input and on specific
projects

Facilitation: CRC confirmed Antoinette Danaher’s position as facilitator for 2 months to May 3,
2011

Sub committees broke into work groups for 1 hour to report back to the CRC

Sub Committee Work: Tonight’s Goals

 Being effective
 Reviewed Values / agreed behaviours
 Identified each group's meeting manager for tonight
 Identified tonight's spokesperson back to the full CRC
 Identified Minute taker

Tasks
Prioritised lists - aimed for maximum 5 priorities
Nominated a Champion
Set next meeting or communication

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Sub committees reported back to the CRC
People Subcommittee
To meet again before next C.R.C Meeting to establish key priorities and to nominate
champions

Economic Subcommittee
CRC Reps
 Alan Getley
 Greg Carmody
 Geoff Wright
 TBA

Key priorities
1) Protection of assets*1
2) Finding and Communication of business related grants / support
3) Re establishing community infrastructure* and groups: repair, replace, improve.
Community groups strength is an economic benefit
4) Supporting business for the next 12 months

Other areas of concern:

Confidence in the town - confidence to employ
Identify short fall in businesses
Assist new businesses / closed businesses re streetscape
The ability for new residents to build
Insurance - if no insurance who is going to help us to get over the next 12 months / 2 years
lobbying
Streetscape
Source funds in for mitigation
Assist new residents

Renewal / Reconstruction Subcommittee

CRC Reps
 John Harley
 Russell Amery
 Kirsty McKenzie
 Hamish Sait
o Kirsty & Hamish job share with 1 vote
 Kay Cossar
 Brian & Bill as back up reps

Key priorities

1) Flood Planning
2) Warning systems

1
Antoinette warned of sub committees doubling up on key priorities; there is a need to
communicate with other sub committees where priorities are shared

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3) Power Station, protection*
4) Advocacy, Vic Roads and Buloke Shire to upgrade drainage and road network
5) Rec Reserve, Rebuilding and upgrading
6) Streetscape*

Other Business:
Managing funds and budgets
Possible recipients of funding for Charlton:
 Rotary
 Lions
 Uniting Church
 Forum
 Community Bank grant applications
 Catholic Funds
 St Vincent's funds
o for individuals
o equal amounts
 CRC not to be prescriptive but explorers of opportunity for maximum community
benefit
 Invite Economic Committee WHO???

Discussions were held regarding the two separate Bendigo & Adelaide / Charlton
Community Bank funds. A.G.D suggested all funding (or at least notification of it) comes
through the CRC to establish and maintain accountability. This issue is to be put on the
agenda for the next C.R.C Meeting.
ACTION: AGD to organise a meeting with the key stake holders in terms of donated funds
and how they can be put to best service for Charlton.

Item added at the meeting:

Buloke Shire rates. CEO Warwick Heine explained the extension to rate payments and
encouraged anyone having difficulty paying rates to contact the BSC.
Rates payments being extended:
 to end of March
 instalments due 2/3/11 now due end March
 final still in May
 concern about community members
 if individuals are having trouble paying the first thing to do is talk to Council
 other organisations to help support

Missing stakeholders:
Investigate:
 sporting clubs: tennis club, football, hockey, bowls, croquet, golf, cricket
 Don’t need every club directly represented but must have broad input at least at
Subcommittee level

ACTION: Kay Cossar to provide clubs list to AGD

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