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How To File

Monthly Contribution
How to create Challan

Insurance Revenue-Monthly Contribution


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Steps to do before filing MC
1) Main unit – Main Unit should file contribution for Employees who are with the main-unit only.

2) Sub-unit – Sub-unit should file contribution for Employees who are assigned with sub-unit.

3) Main-unit if desires to file contribution for sub-unit then main-unit should login with sub-unit

user-id and password.

4) Ensure the current IPs available with Employer are mapped in the System. To check this do the

following.

(i) Data Migration Download Existing Ips & Find out Missing IPs

(ii) Data Migration Insert IP Details ( This is valid for only those IPs who already have

‘Insurance Number’ but the data is missing against the employer)

(iii) Make sure all the new Employees(Those who doesn’t have Insurance Number) are

registered for the Employer (Registration IP Registration)

Enter www.esic.in which will take you to login page

Insurance Revenue-Monthly Contribution


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In UserName Textbox please enter the username.
In Password Textbox, please enter the password.
and then click on Login button
Figure-1 Login Screen

Insurance Revenue-Monthly Contribution


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The application displays the hyperlinks under each of the modules.
On clicking it redirects to specific section.
The page navigations allow you to move to the respective section.
Click on Insert IP Details Link
you will get another window to download Insured Persons(IPs)
Figure-2

Insurance Revenue-Monthly Contribution


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In this new window, Click on Search button to get the details about the employer
Figure-3

Click on Download button to download IPs detail


Figure-4

Insurance Revenue-Monthly Contribution


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A pop –up opens, Click Save button to save the IPs detail,
also specify the location to save this file.

Figure-5

Insurance Revenue-Monthly Contribution


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Insert IP Details
Figure-6 Click on Employer Code

Figure-7
List of Ips with
the Employer
displayed

Click on Insert

Insurance Revenue-Monthly Contribution


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Insert IP Details
Figure-8
Insert IP by Providing details

Upload Ips in Bulk using


Excel sheet
Insurance Revenue-Monthly Contribution
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User Manual
Go to the ESIC tab; then click this option to file the contribution
of the employer for the particular month
Figure-9

Insurance Revenue-Monthly Contribution


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You will be redirected to this Monthly Contribution page

select the contribution period- month , year

contribution details type from the drop down (Select Monthly Contribution)
Figure-10

Insurance Revenue-Monthly Contribution


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There are two ways to file contribution.
1) Excel Upload 2)Online Entry of Contribution
Figure-11

1) Excel Upload:
(a)Click Download Excel Template, you will get an Excel sheet & save it

Insurance Revenue-Monthly Contribution


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User Manual
Creating an Excel sheet – Instructions
• Enter the IP number, IP name, No. of Days, Total Monthly Wages, Reason for
0 wages(If Wages ‘0’) & Last Working Day(if employee has left service,
Retired, Out of coverage, Expired, Retrenchment); reason 0 for all others
• Excel sheet upload will lead to successful transaction only when all the
Employees(who are currently mapped in the system) details are entered
perfectly in the excel sheet.
• In case an Employee is missed out, the excel upload will throw suitable error
to add particular Employee.
• In case IP Number is entered wrongly(less than 10 digits) – Excel upload will
throw error to modify the IP Number.
• Calculations – IP Contribution and Employer contribution calculation will be
automatically done by the system.
• Proper reasons are to be provided by the employer in case the Employer is
mentioning ‘0’ wages and ‘0’ days worked against an employee. Reasons are
assigned numeric code(Refer Figure 12) and date has to be provided as
mentioned in Figure 12.
• Employer should note that Date column should be in ‘Text’ format.
(dd/mm/yyyy).
Insurance Revenue-Monthly Contribution
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Figure-12

(c)Click the browse button & specify the location then click Upload.

Insurance Revenue-Monthly Contribution


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2)Online Entry of Contribution:
(a)Click on Submit button to get the IPs list in the next page
Figure-13

(b)Enter the No. of days, Total monthly wages & then click next button for filing
details in next page
Figure-14

Insurance Revenue-Monthly Contribution


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(c)Click Save button, so that you can make changes or remaining IPs contribution can
be filed within 15 days

Figure-15

Insurance Revenue-Monthly Contribution


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(D)After entering all the contribution data in all the pages, submit the details by
clicking ‘Preview’ button, you will get Contribution Submission Summary Page

Figure-16

Insurance Revenue-Monthly Contribution


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(E)By clicking ‘Submit’ button, Contribution will be Submitted and you will get Create
Challan Link
Figure-17

Insurance Revenue-Monthly Contribution


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(F)Click on Create Challan Link, if you want to create a challan or you can create the
challan from revenue menu (which is given in later slides)

Figure-18

Insurance Revenue-Monthly Contribution


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Upon clicking on View button, you will be navigated to Create Challan Page

You will be redirected to below page


Figure-19

Insurance Revenue-Monthly Contribution


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select the Checkboxes, enter the amount, click payment mode & then click Submit
button
Similar to this select the options, after clicking you will be redirected to challan
creation page
Figure-20

Insurance Revenue-Monthly Contribution


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Enter the necessary fields and click on submit to create challan

Figure-21

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This Page shows Challan creation in Cash Mode
Figure-22

This Page shows Challan creation in Cheque / DD Mode


Figure-23

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Click on submit to create the challan in cash mode
Figure-24

Insurance Revenue-Monthly Contribution


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You will be redirected to Challan creation success page. Click on print for getting challan print out
Figure-25

Insurance Revenue-Monthly Contribution


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Challan Format
Figure-26

Insurance Revenue-Monthly Contribution


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Generate and Print Challan from main page

Figure-27

Insurance Revenue-Monthly Contribution


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Upon clicking on View button, you will be navigated to
Create Challan\Payment dues Page

Figure-28

After this follow activities from slide 16 – 24 for challan


printing

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Select Challan
created month &
Figure-29 Modify Challan year

Select Challan

Click View

Click on Challan
Insurance Revenue-Monthly Contribution
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Modify Details
Modify Challan
Figure-30

Submit & then Print

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