Calculation of gross salaries and deductible amounts

is a tedious task which involves risk. Some of the

organizations use the traditional manual method of
payroll processing and some go for the advanced
payroll processing software. An organization opts for
any of the following payroll processing methods
available::

Manual System
Manual payroll system is the traditional payroll
system which involves pen and ink, adding machine,
spreadsheet, etc instead of computers, software and
other computerized aids. The process was very
popular when there were no computerized means
for payroll processing.

Now-a-days it is only few small scale organizations in the remote areas that use the
manual payroll. Sometimes the construction industry and manufacturing industry also use
the manual payroll systems for the contractual labour, as theses contracts are on
daily/weekly basis.
There is full control in the hands of owner. But the process is tedious, time consuming
and risky as it is more prone to errors.

      
Figure: Various Payroll Processes

Accountant
Accountant is a professional having a degree/diploma course in finance/accountancy.
He/she is responsible for all the activities related to payroll accounting. He/she has the
sound knowledge of accounting principles and globally accepted standards.
The process adds costs to the organization. It involves paying someone who is
responsible for calculating the salaries of others. The financial control regarding salary
goes in the hand of accountant.
 Payroll Software
In today’s computerized environment, payroll system has also developed itself into
automated software that performs every action needed by the payroll process. It helps in
calculating the payable amounts and deductions very easily. It also helps in generating
the pay slips in lesser time. Automated calculations result in no errors. Data is validated
automatically by the software.
It needs professionals to make use of the software for its efficient working.

Payroll Outsourcing
Payroll outsourcing involves a third party (an outsourcing company) in the calculations of
salaries and deductions. The outsourcing organization is responsible for all the activities
of the payroll accounting. It saves time and cost for the organization. If there is more
number of employees (say more than 900-1000) in the organization, payroll outsourcing
would be very much beneficial.

The data is provided to the consultants/outsourcing firms. The various payroll functions
undertaken by the outsourcing organizations are as follows:

 Analysis of Payroll records, payroll taxes

 Medical claim processing

 Employee Insurance & Provident fund processing

 Quality Audit procedures & planning

Human resource management system

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Please help improve this article by adding citations to reliable sources. Unsourced material may be
challenged and removed. (June 2007)
"HRMS" redirects here. For the ship prefix, see His/Her Dutch Majesty's Ship.

A Human Resource Management System (HRMS) or Human Resource Information System

(HRIS), refers to the systems and processes at the intersection between human resource
management (HRM) and information technology. It merges HRM as a discipline and in
particular its basic HR activities and processes with the information technology field, whereas
the programming of data processing systems evolved into standardized routines and packages of
enterprise resource planning (ERP) software. On the whole, these ERP systems have their origin
on software that integrates information from different applications into one universal database.
The linkage of its financial and human resource modules through one database is the most
important distinction to the individually and proprietary developed predecessors, which makes
this software application both rigid and flexible.
[edit] Purpose
The function of Human Resources departments is generally administrative and common to all
organizations. Organizations may have formalized selection, evaluation, and payroll processes.
Efficient and effective management of "Human Capital" progressed to an increasingly imperative
and complex process. The HR function consists of tracking existing employee data which
traditionally includes personal histories, skills, capabilities, accomplishments and salary. To
reduce the manual workload of these administrative activities, organizations began to
electronically automate many of these processes by introducing specialized Human Resource
Management Systems. HR executives rely on internal or external IT professionals to develop and
maintain an integrated HRMS. Before the client–server architecture evolved in the late 1980s,
many HR automation processes were relegated to mainframe computers that could handle large
amounts of data transactions. In consequence of the high capital investment necessary to buy or
program proprietary software, these internally-developed HRMS were limited to organizations
that possessed a large amount of capital. The advent of client–server, Application Service
Provider, and Software as a Service SaaS or Human Resource Management Systems enabled
increasingly higher administrative control of such systems. Currently Human Resource
Management Systems encompass:

1. Payroll
2. Work Time
3. Benefits Administration
4. HR management Information system
5. Recruiting
6. Training/Learning Management System
7. Performance Record
8. Employee Self-Service

The payroll module automates the pay process by gathering data on employee time and
attendance, calculating various deductions and taxes, and generating periodic pay cheques and
employee tax reports. Data is generally fed from the human resources and time keeping modules
to calculate automatic deposit and manual cheque writing capabilities. This module can
encompass all employee-related transactions as well as integrate with existing financial
management systems.

The work time module gathers standardized time and work related efforts. The most advanced
modules provide broad flexibility in data collection methods, labor distribution capabilities and
data analysis features. Cost analysis and efficiency metrics are the primary functions.

The benefits administration module provides a system for organizations to administer and
track employee participation in benefits programs. These typically encompass insurance,
compensation, profit sharing and retirement.

The HR management module is a component covering many other HR aspects from application
to retirement. The system records basic demographic and address data, selection, training and
development, capabilities and skills management, compensation planning records and other
related activities. Leading edge systems provide the ability to "read" applications and enter
relevant data to applicable database fields, notify employers and provide position management
and position control. Human resource management function involves the recruitment, placement,
evaluation, compensation and development of the employees of an organization. Initially,
businesses used computer based information systems to:

 produce pay checks and payroll reports;

 maintain personnel records;
 pursue Talent Management.

Online recruiting has become one of the primary methods employed by HR departments to
garner potential candidates for available positions within an organization. Talent Management
systems typically encompass:

 analyzing personnel usage within an organization;

 identifying potential applicants;
 recruiting through company-facing listings;
 recruiting through online recruiting sites or publications that market to both recruiters and
applicants.

The significant cost incurred in maintaining an organized recruitment effort, cross-posting within
and across general or industry-specific job boards and maintaining a competitive exposure of
availabilities has given rise to the development of a dedicated Applicant Tracking System, or
'ATS', module.

The training module provides a system for organizations to administer and track employee
training and development efforts. The system, normally called a Learning Management System if
a stand alone product, allows HR to track education, qualifications and skills of the employees,
as well as outlining what training courses, books, CDs, web based learning or materials are
available to develop which skills. Courses can then be offered in date specific sessions, with
delegates and training resources being mapped and managed within the same system.
Sophisticated LMS allow managers to approve training, budgets and calendars alongside
performance management and appraisal metrics.

The Employee Self-Service module allows employees to query HR related data and perform
some HR transactions over the system. Employees may query their attendance record from the
system without asking the information from HR personnel. The module also lets supervisors
approve O.T. requests from their subordinates through the system without overloading the task
on HR department.

Many organizations have gone beyond the traditional functions and developed human resource
management information systems, which support recruitment, selection, hiring, job placement,
performance appraisals, employee benefit analysis, health, safety and security, while others
integrate an outsourced Applicant Tracking System that encompasses a subset of the above.

Assigning Responsibilities Communication between the Employees.

[edit] See also
Need to understand management information systems and want some practical
suggestions to reduce information management costs?

Management information is a sub set of information

management and includes information needed to support
business management purposes.

It is important to know what is management information

system capabilities so as to help define business
intelligence reporting requirements.

Think of a typical order

Suppose you order a book on-line. Several pieces of data

are required to complete this sales transaction. The company will need to know:

 The name of the book you want to buy;

 Who you are and where you live;
 The shipping address for the book
 The billing address;
 Your credit card number and expiry date; and
 Possibly your on-line account number.

This information now triggers a series of events that ensure that the book is
delivered. What is management information system going to do with the data?

 The shipping department needs the order information so it can find the book
and ship it.
 It also needs to update inventory records to reduce the number of available
books by one.
 This might also trigger the inventory department to order more books as this
was the last item in stock.
 The accounting department has already verified that your credit card is OK so
they send a confirmation of the order, or invoice, showing how much you
paid; and
 The shipping department ships the book and sends a tracking number.

There is also a lot of other operational information gathered during this process that
is used to evaluate order shipments and help streamline the process if needed. It is
important to know what is management information system capabilities so as to
help define business intelligence reporting requirements.

What is management information system?

Every company has a core set of information needed to manage common
transactions, which will include:

 People information management and organization data. Every

company maintains information about the persons employed by the
company, people who do business with the company, organization units
within the company and supplier and vendor information;

 Product information management. Every company is involved with products.

They may sell services, which are considered products, or manufacture and
sell products, and buy products and raw materials needed to operate the
business. Product information is closely linked with people and organization
information;

 Order management information. All companies are involved with orders of

one form or another—Customers may place orders with the company and the
company may also place orders with suppliers. All orders will involve billing
and invoice management information. This information is also required to
support sales management;

 Shipment management. Many companies are involved with product

shipments. They may “ship” a product via courier, or via Internet
download, or they may have a fleet of delivery vehicles. All of these
components require shipment information to effectively manage operations;

 Billing information management. Companies need to send invoices to charge

for products shipped. These invoices need to be tracked to ensure that bills
are sent for all products ordered and shipped and to update accounts
receivables with amounts due;

 Work order management and time reporting. Most companies capture data
needed to evaluate what it costs to build products or deliver services. This
data might be required for internal use, to improve efficiency, or project time
and material reporting might be required to support client billing;

 Accounting information management. How long would a company stay in

business if it did not pay attention to financial and accounting information,
which is needed to support internal operations and regulatory reporting?

 Human resource management information. Every company has employees

and needs information to track positions filled, job offers, employee
qualifications, and training and pay and benefits.

Enterprise information management includes management of:

 legacy system data;

 customer relationship management system (CRM) data; and
 enterprise resource management  (ERP) applications.
Industry specific management information.

Specific industries have information requirements in addition to the common data

e.g.

 Financial institution management involves financial management, like all

companies, but also requires industry specific financial management
information to track customer loans, assets and liabilities;

 Health information management requires specialized information concerning

facilities and equipment inspections to ensure public safety;

 Healthcare management requires a specialized healthcare information system

to ensure patient care and billing;

 Government agencies require vital records to track birth rates, marriages,

divorces and deaths;

 The pharmaceutical industry needs access to prescription drug prescriber

information to help sales and marketing teams focus on specific target areas
or to help with new product research;

 Agribusiness needs specialized agricultural information for successful

operations management and for regulatory reporting in the event of health
related issues such as “mad cow” disease;

 Transportation management industry needs information concerning

shipments by road, rail air and sea;

 Aerospace engineering requires technical information to certify new aircraft

airworthiness and to ensure that ongoing maintenance complies with
prescribed regulations; and

 Airport operations require management information to ensure that facilities

are maintained to prescribed standards to ensure public safety.

Summary

Management information systems are are key component of information

management and process information and data needed for management purposes.

Most companies have some common information requirements and others have
industry specific requirements.
Research results For MIS FOR
PURCHASE DEPARTMENT
purchase Manual
Dear Hari I will prepare purchase manual for your company. It will cover
objectives of purchase department MIS reports of Purchase department of
purchase department and so on. If required I will conduct the training on
these subjects also. However my services will be paid one. Please confirm
from the decisionmakers of your company whether they would like to avail
of my services. Thanks IDinesh V Divekar/I Management & Behavioural
Training Consultant Bangalore 560 094 91 9900155394 ILimit of y...
Discussion in CiteOps.com

Mis format in accounts sales & purchase

Dear sir Can you send me the format in mis for accounts department
handling purchase and sales. Thanks & regards M.sumathi
Discussion in CiteHR.com

Skill Matriks For Material Department

Dear FriendsAny one please post the 'Skill Matrics for Material Department
Personnel' i.e. Purchase & Stores Department.RegardsPBS
Discussion in CiteHR.com

KRAs of Purchase Manager in any Manufacturing

company................................
KRAs of Purchase Manager in any manufacturing company could you plesae
send KRA for purchase Department
Discussion in CiteHR.com

Managerial Skills
Hi I hope this could be of some use to you. Have a nice time. Dear sir
Kindly send draft IOM from Purchase department to Account Department
regarding declaration of bills submission.
Discussion in CiteHR.com

Purchase department
Now I am working in Purchase Department Monthly once what report I have
to sumbmit? MIS COST CAN GIVE ME?
Discussion in CiteHR.com

Looking for a change in a job

Dear Friends HI to every one i am looking for a change in a job currently
working in pune as purchase for last 1 and half year with monsoon agro bio
ltd also worked with future group as department manager for 5 years
looking for a help either in purchase or retail Regard Brij Mohan
Discussion in CiteHR.com
from no38 for sales tax
Form 38 is a Road permit to used for entering from one state to other. if
you have purchase materials from delhi and want to enter in Haryana you
should have form 38 for that similarly for Uttarakhand you should have
form16 etc. in Uttar Pradesh Commercial Tax Department issue a Form 38
to registered Company to import or purchase goods from out side up. this
form is used with the invoice of purchase goods what is form 38 In Haryana
Form 38 is using purchasing the material from any other states o...
Discussion in CiteFin.com

SOP for Purchase in FMCG CO.

Dear All Please help me as I urgently need the details on the following
documents as follows: 1 Departmental Organisation Structure for
Purchase/Stores 2 SOP For Purchase in FMCG organization 3 Job Role and
Description of all positions 4 DO s And DONT s for the department. 5
Internal Documentation 6 Budget and KRA for Purchae & Stores Please
email me ASAP by today IMG Thanks & Regards
Discussion in CiteOps.com

Managing Address
I am lookin purchase department in our company. Can anyone suggest how
to manage all company name address eqiuipments quotation details at
glance. I ll be thankful. Shyam Kulkarni 09909990162
Discussion in CiteSales.com

Format for Appointment letter of MR and Work Instruction

Hi Can anyone provide me the format of appointment letter for MR and
format for work instructions of purchase department as per the ISO
standards Thanks in advance Chitra
Discussion in CiteHR.com

Needed Policy for Construction chemical company

Dear All Would appreciate if you could furnish me with some of Quality
control policy ploicy for production department store room purchase
department for a construction chemicals company. As I need to design the
same at the earliest. Your examples samples ideas would help me in
designing the same. Please help me out. Many thanks. Priyanka.
Discussion in CiteHR.com

Purchase - MIS Reports

Hiii It would be helpful for me if anybody can tell what are the reports have
to be prepared from Purchase Department to Management? Thanks &
Regards Suresh
Discussion in CiteOps.com

how to motivate new joinee who is very shy?

dear all In our company we have a new joinee as a assistant to purchase
Department. As he is in a purchase department he should be agressive and
proactive but he is very shy not talking to anybadyand if anybady try to talk
to him he just smiles or talks in very low voive which noone can here Being
an Hr I want to know how to improve his communication skillsand
personality. Regards aarti
Discussion in CiteHR.com

Purchase of Land - 3 stages

Dear all Find below three stages of purchase of Land. They are: OF LIST
Encumbrance Certificate from Registration Department for 30 years.
Previous i.e Parent documents for 30 years and above to be obtained from
Registration Department. Field Map Sketch to be obtained from Revenue
Department. Check with Registration Department if any litigation or
problem in the document Tax clearance certificate Enquire neighbours about
Possession of property is in the custody of Landlord or not? Fina...
Discussion in CiteHR.com