DRONACHARYA COLLEGE

OF ENGINEERING,
FARRUKHNAGAR,
GURGAON

Hotel Reservation: Host Mania

Synopsis

Host Mania is an extensive automated hotel

management system which caters to automated
room occupancy control and checking in/outs.

Submitted By:-
Group 2
Ruchi Garg Roll
no.:10092
Sahil Chhabra Roll
no.:10094 Sahil Garg
Roll no.:10095 Sambhav
Hotel Reservation: Host Mania
Synopsis

HOTEL RESERVATION: HOST MANIA

Ruchi Garg
<ruchi_g7@rediffmail.com>
Sahil Chhabra
<sahil.chhabra001@gmail.com>
Sahil Garg
<sahilgarg_cool_90@yahoo.com>
Sambhav Singh Chauhan
<sambhavchauhan21@yahoo.com>
Guide:
Mr. Kumar Rahul
<rahulmese@gmail.com>
Computer Science Department
Dronacharya College of Engineering, Farrukhnagar, Gurgaon

Abstract:

This project “HOTEL RESERVATION: HOST MANIA” aims at automating

all the work being done manually in hotels at present. On completion
this project would expedite the work in all regards. The features which
we will try to incorporate are -Storing, editing and reporting Staff
Details and the details of all the rooms available in the hotel, Managing
details of customers’ signing in & out of the hotel, and finally,
compute the bill.

We will try to design the software in such a way that user may not
have any difficulty in using this package & further expansion is
possible without much effort. Even though we cannot claim that this
work to be entirely exhaustive, the main purpose of our exercise would
be to perform each activity in computerized way rather than manually
which is time consuming.

1. INTRODUCTION:

Host Mania is an extensive automated hotel management systems

which caters to automated room occupancy control and check in/outs.

This project could be used by two types of users:

I. Online Users.

II. Administrator (management of the Hotel).

Online users would be able to see the required articles or news, whereas Administrator
would be able to maintain daily updates in the hotel records. Administrator would be an
authorized user.

The main purpose to develop the system is to make the accurate &
efficient decisions in different tasks at different time at different
situations. The existing system is manual so members of the unit
generally face a lot of embarrassing situations many times. Now they
need to automate the whole process so as to make it more easy and
accurate. As they need to expand their work and hence their workload
shall increase, so they require a reliable, efficient and supportive
system. Different people who are working under the organization
handle their different tasks. Hence, to perform all the functions under
one system is required.

2. PROBLEM DOMAIN:
Since the existing system is manual and manual calculations are error
prone and are sometimes very time and resource consuming.
Therefore, our main aim is thus to automate the whole process so as to
make it more easy, accurate, fast and with a minimum stress on the
end user.

a. Lack of immediate retrievals:- The information is very

difficult to retrieve and find particular information. E.g. To
find out about customer’s history, the user has to go
through various registers. This results in inconvenience
and wastage of time.

b. Lack of immediate information storage: - The

information generated by various transactions takes time
and efforts to be stored at right place.

c. Lack of prompt updating: - Various changes to

information like customer details or availability of rooms
are difficult to make as paper work is involved.

d. Error prone manual calculation: - Manual calculations

are error prone and take a lot of time, this may result in
incorrect information. E.g. Calculation of customer’s bill
based on the duration of stay.

e. Preparation of accurate and prompt reports: - This

becomes a difficult task as information is difficult to collect
from various registers.

These problems highlight the need to expand the staff work and hence
their workload shall increase so they require a reliable, efficient and
supportive system. Hence, to perform all the functions under one
system is required.
OBJECTIVES:

1. System should support multi-user environment.

2. System should be fully automated.
3. System should be capable to keep track of all the detailed
descriptions of the client and all the details of services offered to
the client.
4. Various outputs (reports) should be available any time.
5. System should be able to handle all kinds of data.

3. SOLUTION DOMAIN:

Our domain would be to design a system as a Windows based

application along with certain Web Services used to make online Hotel
registrations possible.

In this system we will try to record customer Check in, Check out, room
occupancy and bill generation.

The main aim of the entire activity would be to automate the process
of day to day activities of Hotel like:

• Storing, editing and reporting Staff Details.

• Storing, editing and reporting details of all the Rooms available
in the hotel.
• Admission of a new customer.
• Assign a room according to customer’s demand.
• Checkout of a customer and releasing the room.
• Finally compute the bill etc.
INPUT TO THE PROJECT:
In Hotel Management System the following modules are to be entered:

INPUT TO STAFF DETAILS

• Employee Name
• Description of Employee’s Post
• Employee’s Address
• Employee’s phone number
• Joining Date

INPUT FOR ALLOTMENT OF ROOM TO CUSTOMERS

• Customer Name
• Room No
• Type-A/C or non-A/C
• Customer’s Balance Amount

INPUT TO DESCRIPTION OF HOTEL ROOMS

• Room Number
• Facility provided-A/C or non-A/C
• Rent/day
• Status of the room- Occupied / Unoccupied

OUTPUT OF THE PROJECT:

Customized reports for the following:

• Details of various rooms and their status

• Customer’s details
• Details of all the employees working in the hotel.
4. SYSTEM DOMAIN:

A crucial phase in the system life cycle is the successful

implementation of new system. This involves creating computer
compatible files, training the operating staff and installing hardware
terminals and telecommunication network (where necessary). A critical
factor in conversion is not disrupting the functionality of the
organization.
To operate this system user does not need sophisticated training, only
working knowledge of computers is sufficient.
Hardware Requirements
Processor RAM Disk Space
Pentium 4 or above. 512 MB or greater. 1 GB or greater.
Software Requirements
Operating System Database Platform
Windows XP or above. SQL Server 2005 or Visual Studio (ASP.NET
above. with C#)

Details of System Requirements

5. APPLICATION DOMAIN:

This application fits into the current scenario, which is the information
age. This helps increase the revenue and customer satisfaction by
creating a better and stronger link between the hotel and the
customers.

Modern hotels, to increase their efficiency can use this application with
some modifications as per their customized needs. This website is for
multiple users. If a User enters a password, the software checks its
validity. If the password would be valid then option will be given to
change the password, otherwise “Invalid User/Password” message will
be displayed. There will be an option for password recovery, log out,
login, new users sign in. The Administrator would be able to update
changes in the site after login.

Its applications are diverse in nature and with certain modifications it

can be easily plugged in many other systems like:
• Property Management System
• Hostel Management System
• Future Parking Systems

6. FEASIBILITY STUDY:

6.1 Introduction:
In feasibility study phase we had undergone through various steps
which are described as under:
1. Identify the origin of the information at different levels.
2. Identify the expectation of user from computerized system.
3. Analyze the drawback of existing (manual) system.

With the limited time and resources we will try to incorporate, in this
project, not only the main activities but other utilities as well that are
performed in a Hotel Reservation System, but utmost care will been
taken to make the system efficient and user friendly. We will try that
this software package can be readily used by non-programming
personal avoiding human handled chance of error.
6.2 Purpose:
This project is being designed to meet the requirements of Hotel
Reservation: Host Mania.
Performance: During past several decades, the records are supposed
to be manually handled for all activities. The manual handling of the
record is time consuming and highly prone to error. To improve the
performance of the system, the computerized system is to be
undertaken. This project will be fully computerized and user friendly.
Efficiency: The basic need of this System is efficiency. The System
would be efficient so that whenever a new user submits his/her details
the System is updated automatically.
This record will be useful for other users instantly.
Control: The complete control of the project will be under the hands of
authorized person who have the password to access this project and
illegal access is not supposed to deal with.
Security: Security will be the main criteria for the proposed system.
Since illegal access may corrupt the database, so security has to be
given in this project.

6.3 Economic feasibility:

Economic analysis is the most frequently used method for evaluating
the effectiveness of a project. More commonly known as Cost /
Benefit analysis. If the benefits overweight costs, then the decision is
made to design and implement the system. Otherwise further
justification or alternations in the proposed system will have to be
made if it is to have chance of being approved.
In this project, we have compared, that no manpower cost is incurred
as the system has been developed as a project work for us. As the
system has been developed in an environment, no new hardware and
software facilities have to be installed for the development of the
system. So no direct cost is required.
We are a group of four and are self sustainable because all our
requirements are basic and easily available. As our requirements are
not very expensive this project would be an economically feasible one.

6.4 Technical feasibility:

In the technical feasibility, whether the system can be developed with
the current equipment, existing software technology and available
resources; or else if new technology is required, then what is the
likelihood that can be acquired is determined.

The project entitled “HOTEL RESERVATION: HOST MANIA” will be

developed in ASP.NET with C# using Web Services keeping in mind the
specifications of the system. The software application or the
programming language required to implement this project is available
in our institute where this project is to be developed. Our institute also
has various software packages viz. Visual Studio. The existing
hardware and software are enough to run the proposed system and
hence the proposed is supposed to be technically feasible.

6.5 Behavioral feasibility:

Different type of changes made in this system can automatically
update the record stored in the database. Enquiry performed by
customer is shown by this system when it is valid.

An entity-relationship (ER) diagram is a specialized graphic that

illustrates the behavior of the System.
Generally E-R Diagrams require the use of the following symbols:
6.6 Time feasibility:
We will try our level best to complete the project within the time limits
specified to us by working efficiently and submit the same on time. We
will also submit the progress report as when asked for by our guide.

6.7 Resource feasibility:

We will try and build the System with available software and hardware
resources. Visual studio is a powerful tool to make various kinds of
forms, pages as well as websites.
It offers a great deal of styles, functions and other utilities for creating
sophisticated as well as interactive interfaces. It supports a wide range
of languages including C#, adding more functionality for creating the
System efficiently.

7. EXPECTED OUTCOME:
We get a system that is:-
• Easy to operate
• User friendly
• Economically priced
• Committed to manage hotels at small, medium and large scale.
Proposed system would provide with following solutions:-
 "Better and Efficient" service to customers.
 Reduce the workload on employee.
 Faster retrieval of information about the desired query.
 Facility for proper monitoring by reducing paper work.
 All details will be available on a click.
 Encapsulate all kinds of record keeping features required in a
hotel and would be able to manage the reception and accounts
excellently.
 Online booking.

Along with above mentioned expectations the system will also look
after the Validation Criteria as the system will read only that data
which is a valid input entry.
Blank entry is not allowed in this system and numeric data is valid only
for numeric entry.

Project Coordinator
(Computer Science
Dept.)