CLC’s events 10-11

ORGANIZING COMMITTEEs BOOKLET

High Quality Class A

International Business & Economics Faculty
Foreign Trade University Hanoi
 Organizing
Committees
Struture

In this
booklet:
EB Job OCPs Job
Description Descriptions

ORGANIZING COMMITTEEs STRUCTURE:

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CLC’s Events 10-11
 EB DETAILED JOB DESCRIPTION:

PRESIDENT (P) – NAM

 EB team Leading and Management
 Release Master Plan Template to OCs Team
 Work with OCPs, VPF, VPC to track progress of each OC team
 Inviting lecturers to CLC’s events
 Duration: 5 months, minimum 4 hours/week

VICE PRESIDENT FINANCE (VPF) – HUE PHUONG

 Working with OCPs to create budget for all scenarios (best case, good case,
bad case) for events
 Track budget as required (such as tracking cash inflow and pipeline for results)
 Support OCs in negotiating lowest price possible and in sourcing in-kind materials
to minimize cost
 Collect fee from class members and track Events budget
 Duration: 5 months, minimum 4 hours/week

VICE PRESIDENT CONTENT (VPC) – THUY

 Facilitating the definition of the objectives, theme for each event together
with OCPs
 Coordinating class members in Agenda making process (reviewing event theme,
creating flow, agenda)
 Tracking the development of the sessions for each event.
 Being aware of the changes that happen in the Agenda and keep all class members updated
 Duration: 5 months, minimum 4 hours/week

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 OCPs DETAILED JOB DESCRIPTION:

ORGANIZING COMMITTEE PRESIDENT ALBUM (OCPA) – THAO

 OC Team Management
o OC Team member Selection
o Leading the Team so they will accomplish the Album goals (quality,
quantity, involvement of class members, etc)
o Support team members when necessary
 Create timeline and general plan of action of the OC Team; and track weekly
 Working with OC team and VPC for the theme, contents, goals of the ALBUM
 Support the tracking of the budget and finances with the VPF
 Duration: 6 months (Sep 10 – Jan 11, June 11): minimum 3 hours/week

ORGANIZING COMMITTEE PRESIDENT MUSIC (OCPM) – HONG VAN

 OC Team Management
o OC Team member Selection
o Leading the Team so they will accomplish the Performance goals
(theme, content, involvement of class members, etc)
o Support team members when necessary
 Create timeline and general plan of action of the OC Team; and track weekly
 Working with OC team and VPC for the theme, contents, goals of the Performance
 Organize and involve class member to practice for the Performance
 Support the tracking of the budget and finances with the VPF
 Duration: 1 months (Sep 10); minimum 5 hours/week

ORGANIZING COMMITTEE PRESIDENT CAMPING (OCPC) – CUKI

 OC Team Management
o OC Team member Selection
o Leading the Team so they will accomplish the Camping goals (theme,
content, profits, involvement of class members, etc)
o Support team members when necessary
 Create timeline and general plan of action of the OC Team; and track weekly
 Working with OC team and VPC for the theme, content, promotion, profits, goals of the
Camping
 Ensure all logistic needed, decorations, business plan and game plan
 Support the tracking of the budget and finances with the VPF
 Duration: 2.5 months (Sep 10 – Nov10); minimum 4 hours/week

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ORGANIZING COMMITTEE PRESIDENT PROM (OCPP) – HOAI THUONG
 OC Team Management
o OC Team member Selection
o Leading the Team so they will accomplish the Prom goals (theme,
content, cooperation with class B, sponsorship, involvement of class
members, etc)
o Support team members when necessary
 Create timeline and general plan of action of the OC Team; and track weekly
 Working with OC team and VPC for the theme, content, promotion, profits, goals of the
Camping
 Support Fund Raising
o Support in segmenting individuals, companies to approach for sponsorship
o Support in ensuring the cooperation between 2 class in Fundraising
o Supporting with contacting individuals, companies, negotiating sponsorship
 Finding Prom’s venue, Working in managing relationship with them
 Inviting lecturers and external partners to the event
 Support the tracking of the budget and finances with the VPF
 Duration: 4 months (Sep 10 – Dec10); minimum 4 hours/week

ORGANIZING COMMITTEE PRESIDENT VACATION (OCPV) – HOA ECH

 Create timeline and general plan of action; and track weekly
 Working with VPC for the theme, content, goals of the Vacation
 Ensure all logistic needed and game plan
 Finalize vacation options and budget plans
 Managing site relationships before and during the vacation
 Organize transportation for class
 Support the tracking of the budget and finances with the VPF
 Duration: 1 months (Dec10); minimum 3 hours/week

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