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EXECUTIVE OVERVIEW
The purpose of this document is to provide an overview of Multi-Org functionality
and recent features in Release 11i of the Oracle E-Business Suite.
INTRODUCTION
This document is organized into five sections:
• What is Multi-Org?: This section discusses what Multi-Org is and the
benefits it provides.
• Multi-Org Setup: This section streamlines the steps that are involved in
setting up a Multi-Org environment.
• New Multi-Org Features in Release 11i: This section presents the new
features available in Multi-Org for Release 11i of the Oracle E-Business Suite.
• A Multi-Org Example: This section illustrates the relationships and
interaction between the organizational units of a fictitious, global enterprise
modeled in the Oracle E-Business Suite.
• Frequently Asked Questions: This section addresses some frequently
asked questions about Multi-Org.
WHAT IS MULTI-ORG?
Introduced as standard functionality in Release 10.7, Multi-Org is a key component
of the Oracle E-Business Suite that:
• Provides secure access to the different organizations of the enterprise
• Supports multiple organizations of the enterprise structure in a single
database
Organizations
The Legal Entity represents a legal company for which the user prepares fiscal or
tax reports. Tax identifiers and other relevant information are assigned to this
entity.
The GRE/Legal Entity organization classification in the financial applications is
used primarily for Cross-Organization Reporting for selected reports in Release 11i
of the E-Business Suite. The role of the Legal Entity will be enhanced in future
releases of the Oracle E-Business Suite.
Operating Unit
The Operating Unit is the organization unit through which you create, process,
report on, and secure financial applications data.
Inventory Organization
Set of Books
In the E-Business Suite, a Set of Books is the financial reporting entity that secures
journal entries and account balances within the Oracle General Ledger application.
It is neither an organization nor an organization classification in the context of
Multi-Org.
Generally, a Set of Books is used to represent a legal entity or a group of legal
entities. Each Set of Books may have a different chart of accounts structure,
calendar and functional currency.
It is the relationship of a Set of Books, Legal Entity, Operating Unit and Inventory
Organization that defines what is referred to as a Financial Organization Hierarchy
in the Oracle E-Business Suite.
Business Group
Set of Books
GRE/Legal Entity
Operating Unit
Inventory
Organization
Responsibilities
The Set of Books partitions the accounting representation of the financial data.
The Operating Unit is associated with a Legal Entity and Set of Books through
setup attributes. When working within the subledger applications, the Operating
Unit associated with the application Responsibility dictates the Set of Books that
will receive transactions interfaced from those subledger applications.
Security Rules for Accounting Flexfields in Sub Ledgers and General Ledger
Security rules provide accounting data security within the General Ledger and in
the subledger applications.
Security rules are created in the General Ledger application and are attached to any
application Responsibility. They determine the range of values of the Accounting
Flexfield that a user can see when working with transactions in the subledgers or
the General Ledger application. For example, a security rule can be constructed to
allow a user to enter or see only specific values of a certain segment in the
Accounting Flexfield when entering transactions in a subledger application such as
Oracle Payables. Similarly, a security rule can be attached to a General Ledger
Responsibility to limit access to journal entries based on certain values of a segment
in the Accounting Flexfield.
Optional Steps
After you have implemented Multi-Org and run the Setup Validation Report, you
have the option to set up the following data that may be necessary depending on
your business and regulatory requirements:
• Document sequencing rules
• Intercompany Selling/Shipping relationships
• Cross-Organization Reporting infrastructure.
You also may need to set up Domain Conflicts to maximize the concurrency of
programs.
Cross-Organization Reporting
The Cross-Organization Reporting feature introduced in Release 11i, supports the
need to report on critical financial information at different levels of an enterprise.
Cross-Organization Reporting functionality in Release 11i of the E-Business Suite
offers:
• Multiple reporting levels
• Report security
• A broad array of enhanced financial reports
Transactions are processed and secured within the confines of an Operating Unit.
Cross-Organization Reporting capability expands the view of data available through
selected standard reports.
Standard reports from Oracle Payables, Oracle Receivables, Enterprise Tax,
Singapore Localizations, Taiwan Localizations and Thailand Localizations have
been enhanced to support Cross-Organization Reporting.
During report submission two new parameters must be entered: Reporting Level
and Reporting Context.
Reporting Level
The reporting levels that you may choose are controlled via the “MO: Top
Reporting Level” profile option. This profile may be set at the Site level or
Responsibility level in order to restrict access to a single Operating Unit, a Legal
Entity or a Set of Books.
Upon installation of the applications, the “MO: Top Reporting Level” profile
option is defaulted to Operating Unit at the Site level in the profile options
window.
Your system administrator specifies a value for the Top Reporting Level for which
you can run various reports for your Responsibilities. You may report at:
• Set of Books level
You may run reports for the whole Set of Books, a specific Legal Entity
level or a specific Operating Unit.
• Legal Entity level
You may run reports at for a specific Legal Entity level or a specific
Operating Unit.
• Operating Unit level
Reporting Context
The following is the list of currently available reports that have been enhanced with
Cross-Organization Reporting functionality:
Receivables
Payables
Enterprise Tax
Singapore Localizations
Thailand Localizations
Taiwan Localizations
A Multi-Org Example
This section presents an example of the possible relationships and interaction
between the organizational units of a fictitious, global enterprise modeled in the
Oracle E-Business Suite. The example highlights how Multi-Org supports a
! Business Group
GBP Set of
E-Business Enterprises (UK) ! Legal Entity
Books
! HR Organization
! Business Group
! Legal Entity
E-Business Operations (US)
! HR Organization
! Operating Unit
USD Set of
Books
MFG Plant 1 ! Inventory Organization
! Business Group
! Legal Entity
E-Business Distribution (SG)
! HR Organization
! Operating Unit SGD Set of
Books
! Business Group
E-Business Services (US)
! Legal Entity
! HR Organization
USD Set of
Books
West Operations ! Operating Unit
How does data security in CRM relate to 11i Multi-Org in the financial
applications?
In the CRM family of products there exist “OU aware” (Operating Unit Aware)
and “OU partitioned” (Operating Unit Partitioned) applications.
OU aware applications use an Operating Unit when interfacing with OU
partitioned financial applications. This includes sending transactions to a financial
application or referencing data in any OU partitioned financial application. After
the Operating Unit has been derived in the OU aware application, it follows the
transaction through its life cycle.
In the several OU partitioned CRM applications of the Oracle E-Business Suite,
users define most setup data, create and process transactions only for the Operating
Unit associated with their application Responsibility.
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