Outcomes 20070920

One on one Kathy/Tony

Attendees: Kathy; Tony
Scribe: Tony
Date: September 20, 2007

Decision: CMC must comply with our request to provide certified payroll reports to the
trade association which has requested them. (Laborers-Employers Cooperation and
Education Trust) Payroll reports must be in proper order including wage hours and rates
for employees (owner is excluded from providing rate and wages).

Action Item: Obtain from owner prevailing wage chart detailing appropriate rates and
check those rates actually paid to the chart. Once rates are verified make payroll reports
available to Jessica so she can draft a response to the trade association.

Person Responsible: Tony C/Jessica

Date to be completed by: Make request for chart 9/20/07 and check wages paid when
chart is received.

Decision: The lease for the Kings Art Building in need of the repairs (the York Mason
structure) must also have a non-disturbance and estoppel agreement executed and
attached.

Action Item Obtain copy of the leases and determine the building in which the repairs
are to be made and ascertain a non disturbance and estoppel is executed for that building.
Inform the sponsor we cannot provide funds into a building under lease without a non-
disturbance and estoppel agreement.

Person Responsible: Tony C

Date to be completed by: Reach out to contact Barbra 9/21/07.

Decision: Aronoff Center is responsible for all other types of insurance necessary other
than the property insurance which the Treasurer of State will continue to pay.

Action Item Get copy of policy to Steve Loftin and ascertain he is aware Cincinnati Arts
Association is responsible for all other types of insurance

Person Responsible: Tony C

Date to be Completed by: 9/21/07

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Decision: Chester Academy must comply with insurance requirements regarding
additional insureds and prevailing wage requirements as each are detailed in the CAF and
CUA.

Action Item When we have more information, based on their response to the inquires
made to Perry Vanadoe we can pay the invoice submitted if they come into compliance.
In the event they fail to provide the necessary prevailing wage report and additional
insureds as stipulated in the CAF and CUA Jessica will formulate a letter to their
Representative and Senator notifying them of the situation.

To be completed by: Tony C (Jessica will draft letter if necessary)

Date to be completed: September 26, 2007

Decision: The CUA entered into with Miami Township (and other townships/cities) must
succinctly reflect the appropriate level of indemnification and release from liability
language so as to protect OCFC, the state, the Treasurer of State, and OPFC while also
protecting the township officers from personal liability they would be exposed to for
signing a contract whereby the Fiscal Officer has not certified monies set aside for a
potential claim.

Action to be taken: Compare indemnification language in existing CUA to both the

language proposed by the Miami Township Attorney and the language proposed by Tom
Rocco. Upon comparison make decision if Rocco should counsel us on revised
document or if we should draft language on our own.

To be completed by: LeeAnne Woods

Date to be completed by: September 25, 2007

Decision; The Commission must be well informed as to the risk in approving the
NURFC project. The members must be informed on those steps Management at NURFC
has taken to improve the financial scenario and the ramifications and form of the
proposed lease extension. Pledge receivable exceptions must be resolved.

Action to be Taken: A synopsis summarizing the NURFC business plan must be

created to inform commission members as to the current business assessment of the
Freedom Center. Bond counsel opinion must be sought to determine the proper form for
the lease extension and the CUA to take. Pledges paid since June 30 must be reported to
determine resolution to pledge exceptions.

To be completed by; Tony for synopsis and pledges; Kathy for bond counsel opinion

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To be completed by: Synopsis by 10/10; pledges by 9/21; bond counsel 10/05
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Decision: We must work with the sponsor to establish a viable plan for FT. Piqua to
pursue in order to meet their goal of creating an integrated library/museum/art gallery.
Local match must be determined.

Action to be taken: Obtain fair market value of rent and compare it to the actual rent
paid by library. Calculate the delta and determine local match. Inform sponsor that
displays and exhibits can be done and that we will require a detailed plan.

To be completed by: Tony

Date to be completed by: Request sponsor to obtain comparable rent report and inform
sponsor displays can be purchased by 9/21/07

Decision: Determine if Westcott House has been approved for state historic tax credit

Action to be taken: E-mail Bill Slocum and request status

To be completed by: Tony

Date to be completed by: September 21, 2007

Decision: Sublease to NAHF should be executed with CUA and reimbursement request
expedited.

Action to be taken: Send draft of CUA and sublease to NAHF

To be completed by: LeeAnne Woods

Date to be completed by: September 28, 2007

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