EXECUTIVE COMMITTEE MEETING

April 14, 2011

Steinbrenner Metro Service Center
1307 North MacDill Avenue

AGENDA

1. Welcome Members & Guests.…………...………………..……..……………….…Lynn Dumais

Melissa Mercado-Crespo, Doctoral Student Community & Family Health
College of Public Health University of South Florida

2. Consent Items (No discussion is planned unless requested)

a. February 3, 2011 Meeting Minutes (Attachment 1)
b. March 31, 2011 Financial Report (Attachment 2)

3. New Business
a. Hillsborough County Park and Rec. Dept. changes

4. Foundation update
a. Election of Beverly Vaughn Graves
b. By-law changes………………………………………………………………..Joe Garcia

5. Reports
a. Community Relations................…….……………………………….……...Ricky Gallon
b. Development…….………………….……….……………….……Lisa-Perry Richardson
c. Pasco County/Grants................................………………………………..….Chris Letsos

6. President’s Report……………………………….…..…….….………………Brad Baumgardner

a. Riverview
b. Interbay Club

7. Executive Session

8. Adjorn

Notes:
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Impact . Hope. Opportunity.

 BOYS & GIRLS CLUBS OF TAMPA BAY
EXECUTIVE COMMITTEE MEETING MINUTES
STEINBRENNER METRO OFFICE
February 3, 2011

Members Present:
Lynn Dumais, Joe Garcia, Luis Garcia, Eddie Gomez, Greg Hearing, Scott Jacobsen, Don Smith, Marc
Spencer.

Others Present:
Brad Baumgardner, Brenda Browning, Ricky Gallon, Chris Harrell, Chris Letsos, Glenn Permuy, Lisa
Richardson, Bill Ross.

Board Chair Lynn Dumais called the meeting to order at 12:10 pm.

Consent Items:
Minutes of the December 9, 2010 and the November 2010 Financial Report were provided to the
members for their review prior to the meeting. Motion to approve the Minutes Joe Garcia, second by
Scott Jacobsen. Motion carried. Motion to approve the Financial Report by Eddie Gomez, second by
Luis Garcia. Motion carried.

Strengthening the Board:

Scott Jacobsen asked for a motion to approved Chris Roederer with Tampa General Hospital onto the
Corporate Board. Chris attended the last Executive Committee meeting in December. Greg Hearing
contacted him in regards to joining our board. Motion to approve by Luis Garcia, seconded by Eddie
Gomez. Motion passed.

Reports:
Ricky Gallon reported on various events being held at clubs for our kids. Monster Trucks will be at
Interbay, the Busch Gardens program starts this weekend with 20 of our kids involved. United
HealthCare will be at Interbay with 122 volunteers to help with cleaning. A Rear Admiral will be at
West Tampa for Navy Week. Ricky mentions we are looking for volunteer to help with the Gaspiralla
Distance Run. We have 3 opportunities to take 40 kids to a NY Yankees game.

Lisa Richardson gave the Benchmark Report stating that in January we finished behind due to waiting
for a check from the Sheriff’s office. The Brandon Clay Shoot netted $10K. This was the first time for
this event. Lisa thanked Eddie Gomez for the $10K gift we received from New Auto Dealers. We
reached our Conn Match for scholarships and they have given us a new $30K match opportunity for
operating that will run until the end of May. Chris Harrell created “Back a Kid” on our website. We
hope this will be an annual commitment at different levels to give to help our kids. Luis had an idea of
having board members subscribe their kids. Our goal for the Yankee Luncheon is the net $300K. We
need $20K more to reach that goal. A hand out was provided to members regarding the West Tampa
Alumni Reunion.
Executive Committee Meeting
December 9, 2010
Page Two

Chris Letsos reported that Pasco County can’ be a recipient of fund from US Department of
Agriculture. We would have to go through new hoops to get that money. We have 9 members on the
board for West Pasco and have held their second meeting. The 21st Century Grant has been finalized.
A motion was needed to sure $54K for teachers. Motion by Eddie, second by Scott. Motion carried.
We will fund 80% of salaries for the teachers. Chris provided a hand out regarding Quality Assurance.
The score was 68% out of 100. Each club went through a training.

Glenn Permuy spoke about the Foundation. Hal Steinbrenner will serve for 2 more year, Bob Basham
will act as Vice Chair. Five Foundation members have stepped down. Hal has offered a suite to use
for a gathering to recruit new Foundation members at the Yankees game the evening of March 23rd.
New marketing material has been created by Lisa and Chris that should be approved from print at the
next Foundation meeting. Glenn spoke about the Heritage Club and that we have 6 Executive
Committee members that are HC members. Jim Gumpert with BGCA will be at one of our meeting
later this year to talk about the Heritage Club. We are looking at the Foundation By-Laws for any
changes and will report back to you in April for any changes.

President’s Report:
Brad Baumgardner reported that we are working on new board orientation. Brad asked is anyone
could help up on a contact at USF for a partnership with them to create healthy programs.

On the Ybor Lease, Grace Family Church will provide a lease for 6 years, no rent, but $300K to
renovate. They will furnish a $2M liability policy. There is a 90 day due diligence. The terms of the
lease are beneficial to use. Bread is going to help them to sit with the city regarding parking. The
church applied for a grants to be able to improve the building. On Riverview, Brad said they are
waiting for a release from the diocese in St. Petersburg before we can move forward. Hope to
announce a ground breaking date in the next 3 days. Earl Lennard, Sheriff Gee and Brad will be going
to the Riverview Chamber meeting on March 22nd to talk about the Riverview Club.

Vic adjourned the meeting at 12.50 pm and an Executive Session was he

Brenda Browning, Recorder

_____________________________ ____________
Shelley Kolseth, Secretary Date
4/7/2011 02:27:14 PM Boys & Girls Clubs of Tampa Bay, Inc. Page 1

Condensed Balance Sheet

Operating Land & Bldg Restricted Endowment Totals Totals

3/31/2011 3/31/2011 3/31/2011 3/31/2011 3/31/2011 3/31/2010

Assets

Current Assets

Cash & Cash Equivalents $1,389,845.70 $15,219.31 $382,512.02 $8,200.22 $1,795,777.25 $1,442,200.63

Grants Receivable $257,458.80 $0.00 $0.00 $0.00 $257,458.80 $275,230.02

Current Pledges Receivable $0.00 $0.00 $89,999.32 $0.00 $89,999.32 $127,576.64

Investments - Short Term $0.00 $561,524.43 $1,260,000.00 $0.00 $1,821,524.43 $1,764,206.00

Prepaid Expenses $349,794.18 $0.00 $0.00 $0.00 $349,794.18 $352,232.76

Total Current Assets $1,997,098.68 $576,743.74 $1,732,511.34 $8,200.22 $4,314,553.98 $3,961,446.05

Non Current Assets

Investments $0.00 $0.00 $0.00 $661,531.83 $661,531.83 $596,248.75

Land, Property and Equipment $0.00 $6,976,866.09 $0.00 $0.00 $6,976,866.09 $7,137,597.34

Long Term Pledges Receivable $0.00 $0.00 $53,402.78 $0.00 $53,402.78 $116,252.69

Other Assets $0.00 $0.00 $75,069.35 $0.00 $75,069.35 $66,422.22

Total Non Current Assets $0.00 $6,976,866.09 $128,472.13 $661,531.83 $7,766,870.05 $7,916,521.00

Total Assets $1,997,098.68 $7,553,609.83 $1,860,983.47 $669,732.05 $12,081,424.03 $11,877,967.05

Liabilities and Net Assets

Liabilities

Current Liabilities

Accounts Payable $39,415.85 $0.00 $0.00 $0.00 $39,415.85 $103,753.37

Payroll Withholdings Payable $0.00 $0.00 $0.00 $0.00 $0.00 ($5.00)

Payroll Benefits Payable ($1,564.76) $0.00 $0.00 $0.00 ($1,564.76) ($3,306.31)

Accrued Salaries Expense $110,211.64 $0.00 $0.00 $0.00 $110,211.64 $90,855.90

Accrued Pension Exp $129,121.97 $0.00 $0.00 $0.00 $129,121.97 $135,000.00

Accrued expenses $23,900.00 $0.00 $0.00 $0.00 $23,900.00 $600.00

Deferred Revenue $19,044.00 $0.00 $0.00 $0.00 $19,044.00 $30,392.00

Total Current Liabilities $320,128.70 $0.00 $0.00 $0.00 $320,128.70 $357,289.96

Total Liabilities $320,128.70 $0.00 $0.00 $0.00 $320,128.70 $357,289.96

Net Assets

Net Assets - UR - Operations $1,631,501.07 $0.00 $0.00 $0.00 $1,631,501.07 $1,445,544.09

Net Assets - UR - Fixed Assets $0.00 $7,481,791.10 $0.00 $0.00 $7,481,791.10 $7,725,432.72

Net Assets - TR - Other $0.00 $0.00 $1,961,721.13 $0.00 $1,961,721.13 $1,723,309.06

Net Assets - PR - Endowment $0.00 $0.00 $0.00 $694,586.84 $694,586.84 $626,391.22

Net Asset Transfers

Transfers (To)/From UR - Operations $45,468.91 $71,818.73 ($100,737.66) ($24,854.79) ($8,304.81) $8,555.80

Transfers (To)/From UR - Fixed Assets $0.00 $0.00 $0.00 $0.00 $0.00 $168,932.74

Transfers (To)/From TR - Other $0.00 $0.00 $0.00 $0.00 $0.00 ($171,401.11)

Transfers (To)/From PR - Endowment $0.00 $0.00 $0.00 $0.00 $0.00 ($6,087.43)

Total Net Asset Transfers $45,468.91 $71,818.73 ($100,737.66) ($24,854.79) ($8,304.81) $0.00

Total Net Assets $1,676,969.98 $7,553,609.83 $1,860,983.47 $669,732.05 $11,761,295.33 $11,520,677.09

Total Liabilities and Net Assets $1,997,098.68 $7,553,609.83 $1,860,983.47 $669,732.05 $12,081,424.03 $11,877,967.05
 Boys & Girls Clubs of Tampa Bay, Inc.
Statement of Revenues & Expenses
With Comparison to Budget & Last Year

Year To Date Last Year

Actual Budget
1/1/2011 1/1/2011 Total 2010 1/1/2010
To To Variance Var Annual To Variance Var
3/31/2011 3/31/2011 Fav/(Unfav) % Budget 3/31/2010 Fav/(Unfav) %

Revenue

Public Support

Contributions $677,293 $658,193 $19,100 3% $2,912,000 $664,409 $12,884 2%

Fees & Grants $396,093 $415,325 ($19,232) (5)% $1,694,033 $456,365 ($60,271) (13)%

Total Public Support $1,073,386 $1,073,518 ($132) 0% $4,606,033 $1,120,774 ($47,387) (4)%

Revenues

Program Service Revenues $57,267 $101,300 ($44,033) (43)% $451,350 $89,403 ($32,136) (36)%

Investment Revenues $4,336 $4,475 ($139) (3)% $15,300 $4,639 ($303) (7)%

Other Revenues $3,007 $5,490 ($2,483) (45)% $23,200 $12,557 ($9,550) (76)%

Total Revenues $64,610 $111,265 ($46,655) (42)% $489,850 $106,598 ($41,989) (39)%

Special Events

Special Event Revenues $381,750 $365,500 $16,250 4% $612,750 $340,620 $41,130 12%

Special Event Expenses ($49,325) ($38,444) ($10,881) (28)% ($59,770) ($44,393) ($4,932) (11)%

Net Special Events $332,425 $327,056 $5,369 2% $552,980 $296,228 $36,198 12%

Total Public Support and Revenue $1,470,422 $1,511,839 ($41,418) (3)% $5,648,863 $1,523,600 ($53,178) (3)%

Expenses

Personnel Costs

Professional Staff Salaries $546,142 $564,296 $18,154 3% $2,638,146 $533,910 ($12,232) (2)%

Benefits $76,198 $76,981 $783 1% $299,674 $75,035 ($1,162) (2)%

Payroll Taxes & Expense $49,247 $49,994 $748 1% $249,579 $48,427 ($819) (2)%

Total Personnel Costs $671,587 $691,271 $19,684 3% $3,187,399 $657,373 ($14,214) (2)%

Operating Costs

Professional Fees $10,642 $8,000 ($2,642) (33)% $15,850 $0 ($10,642) 0%

Non-Professional Contract Services $11,289 $10,976 ($313) (3)% $89,904 $15,927 $4,638 29%

Supplies $68,672 $67,829 ($842) (1)% $305,174 $57,736 ($10,936) (19)%

Information Technolgy $26,691 $24,629 ($2,062) (8)% $93,600 $24,599 ($2,092) (9)%

Occupancy Expense $331,915 $339,813 $7,898 2% $1,368,090 $319,458 ($12,457) (4)%

Equipment Expense $1,650 $4,675 $3,025 65% $22,740 $5,276 $3,626 69%

Postage, Printing & Publications $5,108 $5,052 ($56) (1)% $24,888 $613 ($4,494) (733)%

Transportation Expense $41,227 $45,162 $3,935 9% $186,922 $50,765 $9,538 19%

Program Services $66,097 $66,700 $603 1% $349,910 $34,053 ($32,045) (94)%

Total Operating Costs $563,290 $572,836 $9,546 2% $2,457,078 $508,427 ($54,863) (11)%

Total Expenses $1,234,877 $1,264,107 $29,230 2% $5,644,477 $1,165,800 ($69,077) (6)%

NET SURPLUS/(DEFICIT) $235,545 $247,732 ($12,187) (5)% $4,386 $357,799 ($122,254) (34)%

More detailed financial reports are available upon request to Bill Ross.

4/7/2011 02:28:54 PM Page 1