Cost Model for Data Management Center (DMC) Main Menu

Main Menu Overview

Introduction
This workbook was developed to assist the Data Management Center (DMC) in gaining better insights behind the cost of opera
In order to better understand costs, the following steps were taken to develop this spreadsheet model:

1. Identify all of the resources available to DMC and the associated costs of the resources (personnel, equipment, etc.)
2. Identify all of the major activities of DMC such as setting up IP addresses, installing network equipment, etc.
3. Map a relationship between the resources and activities - referred to as "Resource Drivers" (allocates costs to key activities)
4. Map a relationship between the activities and cost objects - referred to as "Activity Drivers" (allocates activity cost to your se
5. Determine the costs of each service, product or what-ever you consider your cost object within the model.

Since cost data, activities, and other attributes change, this model should be reviewed and updated at least once a year.

Data Entry Cell >

Tab Description Purpose

1 Main Menu Starting point for using this cost model

2 Overview Some background information on how this model works
3 Resource Pools (Step 1) Identify resource pools and their related costs as a starting point for th
4 Activity Costing (Step 2) Identify and describe the key activities performed by the Data Manage
5 Activity Drivers (Step 3) Based on analysis, determine the output metrics for allocating the cos
6 Cost Objects (Step 4) Identify and describe the cost objects that DMC wants to use
7 Final Report (Step 5) Report of costs by cost objects
8 Glossary Glossary of terms used related to this cost model

Point of Contact

Matt H. Evans
www.exinfm.com
 Main Menu Resource Pools Activity Drivers Final Report
Overview Activity Costing Cost Objects Glossary

s behind the cost of operations.

l, equipment, etc.)

tes costs to key activities)

es activity cost to your services)

at least once a year.

ts as a starting point for the model

rmed by the Data Management Center
etrics for allocating the costs
MC wants to use
 Cost Model for Data Management Center (DMC) Main Menu
Overview of Model Overview

Purpose
The purpose of this model is to allocate costs. This model is based on the principle that activities incur costs through the
consumption of resources. As end users demand products or services, activities must be performed.

How are Costs Allocated?

The model uses a two step process to allocate costs:

Step 1: You have to pull actual costs (what was spent) per the most reliable source, such as the General Ledger. Once you
have identified the actual costs, then you have to determine how to allocate all of these costs (resources) to the activities that
are performed by the department (or what-ever domain you are building the model to). Labor costs are typically allocated by
looking at the percentage of time people spend on various activities.

Step 2: Once you understand the costs by activities, then you need to allocate these costs to your cost objects (such as the
different service lines you perform for customers). For example, the number of help desk tickets processed is an output
driver to allocate costs from the help desk activity to help desk support costs.

How do I use the Model?

The model can help a department understand the following:

• What is the true costs of the services we are providing to our customers?
• How much should we charge customers for the cost of our services?
• What are low and high priority activities in terms of funding
How do I use the information in this Model?
You want to key-in on what your Activity Costs are and also look at those activities that may not be linked to
customers. For example, if you have significant costs for non-value added activities (not close to the customer), then
you might want to pursue more lean approaches to incurring these costs. For example, if you are forced to reduce
your costs, then you would not want to cut activities very close to the customer. Also, you can express your
costs in terms of Unit Costs. This is a common benchmark for reducing your costs over time.

How do I update / maintain the Model?

The following inputs to this model may require updating:

1 Actual Costs for Resources

Based on invoices, General Ledger Reports and other sources, the actual costs as of a cut-off period will most likel
change. For example, newly awarded contracts, expansion of staffing resources, and installation of new
equipment will change the current costs captured for resources on tab 3 of this model.

2 Activities Performed
Based on changes in what a department does, the activities on tab 4 may change. For example, if a
department discontinues a key service or starts providing a new service, then this model will require
updating.

3 Allocation of Resources (Resource Drivers)

If resources change or activities change, then you will need to update the resource drivers involved in
 allocating the costs between the resources and the activities. Additionally, it is a good idea to validate the
current allocations used since people may shift in how much time they spend on an activity.

4 New Activities Require New Drivers and Cost Objects

In the event a department begins offering a new service to a customer, this will require re-building the
model to include new resource costs, drivers, activities, and cost objects.

What are some rules to follow in building the Model?

1 Link to General Ledger - Where practical, try to obtain and balance your cost data directly with the General
Ledger since this is the official system of record for costs.

2 Prioritize the Activities - If the number of activities is greater than ten, you may want to focus on the vital few activiti
in order to keep the model simple and manageable.

3 Group Non Traceable Activities - Some activities are difficult to trace back to specific resource pools. May want to
group all of these activities together and allocate using a single driver such as direct labor cost.
 Main Menu Resource Pools Activity Drivers Final Report
Overview Activity Costing Cost Objects Glossary

ur costs through the

neral Ledger. Once you

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re typically allocated by

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essed is an output

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 Cost Model for Data Management Center (DMC)
Resource Pools

Purpose
The purpose of this worksheet is to identify and capture all of the resources and their associated costs. This represents an imp
starting point in allocating costs to activities. This is the baseline for developing the rest of the model.

Instructions
A recommended practice is to determine the total costs of running the department for one full month and break out this costs in
resource pools that are linked to specific services or activities. You may have to start by listing all of the personnel assigned to
department and then group them together based on what they do.

Step 1 - Capture the total overall costs for each resource pool

Actual
Resource Pool Costs
3.1 Network Engineers 100,000 Detail Cost Schedule and General Ledger Reports
3.2 Database Administrators 125,000 Detail Cost Schedule and General Ledger Reports
3.3 Operational Management 68,500 Detail Cost Schedule and General Ledger Reports
3.4 Service Support / Help Desk 225,000 Vendor Invoices and General Ledger Reports
3.5 Hardware and Equipment 78,100 Inventory Control Records and General Ledger Re
3.6 External / Indirect Costs 57,100 Analysis with Subject Matter Experts
3.7
3.8
3.9
3.10
Total Cost Accounted For in this Model 653,700 85%
Total Cost Incurred for Baseline Period 770,000 100%
Cost Not Accounted For in this Model -116,300 15%

Step 2 - If possible, try to breakdown the Actual Costs per above into components such as labor,
equipment, and indirect cost since each of these components might have to get allocated differently
NOTE: The template below is setup for three components - feel free to modify as needed for a good cost allocation.
Actual Direct Labor Costs
Resource Pool Costs 3.n.1
3.1 Network Engineers 100,000 100,000
3.2 Database Administrators 125,000 100,000
3.3 Operational Management 68,500 68,500
3.4 Service Support / Help Desk 225,000 190,000
3.5 Hardware and Equipment 78,100 0
3.6 External / Indirect Costs 57,100 0
3.7 0 0 0
3.8 0 0 0
3.9 0 0 0
3.10 0 0 0
 Main Menu Resource Pools Activity Drivers
Overview Activity Costing Cost Objects

associated costs. This represents an important

t of the model.

one full month and break out this costs into

by listing all of the personnel assigned to the

Time
Frame
t Schedule and General Ledger Reports Jul-07
t Schedule and General Ledger Reports Jul-07
t Schedule and General Ledger Reports Jul-07
voices and General Ledger Reports Jul-07
Control Records and General Ledger Reports Jul-07
ith Subject Matter Experts Jul-07

mponents such as labor,

e to get allocated differently
ded for a good cost allocation.
Equipment Indirect Costs Out of Balance
3.n.2 3.n.3 Amount
0 0 0
0 25,000 0
0 0 0
0 35,000 0
70,100 8,000 0
50,100 7,000 0
0 0 0
0 0 0
0 0 0
0 0 0
0
Activity Drivers Final Report
Cost Objects Glossary
 Cost Model for Data Management Center (DMC)
Activity Costing

Purpose
The purpose of this worksheet is to allocate your resource pool costs (tab 3) to a list of critical activities performed by the Depa

Instructions
There are two important steps to completing this worksheet:

1 Identify and describe the various activities performed by the resources in the Department. Subject Matter Experts w
Department should have a good overall understanding of department activities; such as Setting Up IP Addresses, P
Budget Requests, and Installing New Network Connections.

2 In order to allocate resource pool costs to activities, you will need to determine how personnel spend their time. Su
personal interviews are often used to ascertain the proportion of time people spend on various activities.

Step 1 - List Key Activities

Briefly describe the key activities performed by the Department. Try to keep this list to the main activities that are somehow link
At the same time, the list should be complete enough to account for most of the resource costs spent each month by the Depa

4.1 Installation of Network Connections and Equipment

4.2 Trouble Shoot Network Connection Problems
4.3 Database Optimization and Maintenance
4.5 Data Migration and Integration
4.6 End User Reports and Programs
4.7 Strategic and Resource Management of Data
4.8
4.9
4.10

Step 2 - For each activity, allocate the resource pool costs across to each activity

3.1 Network Engineers

3.1.1 100,000 < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.1 - - - - - - - - - - - - - - - >
3.1.2 0 Allocation Allocation
3.1.3 0 Percent Amount Activity Name
Allocate 3.1.1 > 25% 25,000 Installation of Network Connections and Equipment
Allocate 3.1.2 > 0% 0 Installation of Network Connections and Equipment
Allocate 3.1.3 > 0% 0 Installation of Network Connections and Equipment
Sub Totals 25,000
The following should balance out to fully allocate your resource costs across all activities:
Total Amount Allocated 3.1.1 100,000 Total Percent Allocated 3.1.1
Total Amount Allocated 3.1.2 0 Total Percent Allocated 3.1.2
Total Amount Allocated 3.1.3 0 Total Percent Allocated 3.1.3

3.2 Database Administrators

3.2.1 100,000 < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.1 - - - - - - - - - - - - - - - >
3.2.2 0 Allocation Allocation
3.2.3 25,000 Percent Amount Activity Name
 Allocate 3.2.1 > 0% 0 Installation of Network Connections and Equipment
Allocate 3.2.2 > 0% 0 Installation of Network Connections and Equipment
Allocate 3.2.3 > 0% 0 Installation of Network Connections and Equipment
Sub Totals 0
The following should balance out to fully allocate your resource costs across all activities:
Total Amount Allocated 3.2.1 100,000 Total Percent Allocated 3.2.1
Total Amount Allocated 3.2.2 0 Total Percent Allocated 3.2.2
Total Amount Allocated 3.2.3 25,000 Total Percent Allocated 3.2.3

3.3 Operational Management

3.3.1 68,500 < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.1 - - - - - - - - - - - - - - - >
3.3.2 0 Allocation Allocation
3.3.3 0 Percent Amount Activity Name
Allocate 3.3.1 > 10% 6,850 Installation of Network Connections and Equipment
Allocate 3.3.2 > 0% 0 Installation of Network Connections and Equipment
Allocate 3.3.3 > 0% 0 Installation of Network Connections and Equipment
Sub Totals 6,850
The following should balance out to fully allocate your resource costs across all activities:
Total Amount Allocated 3.3.1 68,500 Total Percent Allocated 3.3.1
Total Amount Allocated 3.3.2 0 Total Percent Allocated 3.3.2
Total Amount Allocated 3.3.3 0 Total Percent Allocated 3.3.3

3.4 Service Support / Help Desk

3.4.1 190,000 < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.1 - - - - - - - - - - - - - - - >
3.4.2 0 Allocation Allocation
3.4.3 35,000 Percent Amount Activity Name
Allocate 3.4.1 > 20% 38,000 Installation of Network Connections and Equipment
Allocate 3.4.2 > 0% 0 Installation of Network Connections and Equipment
Allocate 3.4.3 > 5% 1,750 Installation of Network Connections and Equipment
Sub Totals 39,750
The following should balance out to fully allocate your resource costs across all activities:
Total Amount Allocated 3.4.1 190,000 Total Percent Allocated 3.4.1
Total Amount Allocated 3.4.2 0 Total Percent Allocated 3.4.2
Total Amount Allocated 3.4.3 35,000 Total Percent Allocated 3.4.3

3.5 Hardware and Equipment

3.5.1 0 < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.1 - - - - - - - - - - - - - - - >
3.5.2 70,100 Allocation Allocation
3.5.3 8,000 Percent Amount Activity Name
Allocate 3.5.1 > 0% 0 Installation of Network Connections and Equipment
Allocate 3.5.2 > 70% 49,070 Installation of Network Connections and Equipment
Allocate 3.5.3 > 70% 5,600 Installation of Network Connections and Equipment
Sub Totals 54,670
The following should balance out to fully allocate your resource costs across all activities:
Total Amount Allocated 3.5.1 0 Total Percent Allocated 3.5.1
Total Amount Allocated 3.5.2 70,100 Total Percent Allocated 3.5.2
Total Amount Allocated 3.5.3 8,000 Total Percent Allocated 3.5.3

3.6 External / Indirect Costs

3.6.1 0 < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.1 - - - - - - - - - - - - - - - >
3.6.2 50,100 Allocation Allocation
 3.6.3 7,000 Percent Amount Activity Name
Allocate 3.6.1 > 0% 0 Installation of Network Connections and Equipment
Allocate 3.6.2 > 40% 20,040 Installation of Network Connections and Equipment
Allocate 3.6.3 > 40% 2,800 Installation of Network Connections and Equipment
Sub Totals 22,840
The following should balance out to fully allocate your resource costs across all activities:
Total Amount Allocated 3.6.1 0 Total Percent Allocated 3.6.1
Total Amount Allocated 3.6.2 50,100 Total Percent Allocated 3.6.2
Total Amount Allocated 3.6.3 7,000 Total Percent Allocated 3.6.3

3.7 0
3.7.1 0 < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.1 - - - - - - - - - - - - - - - >
3.7.2 0 Allocation Allocation
3.7.3 0 Percent Amount Activity Name
Allocate 3.7.1 > 0% 0 Installation of Network Connections and Equipment
Allocate 3.7.2 > 0% 0 Installation of Network Connections and Equipment
Allocate 3.7.3 > 0% 0 Installation of Network Connections and Equipment
Sub Totals 0
The following should balance out to fully allocate your resource costs across all activities:
Total Amount Allocated 3.7.1 0 Total Percent Allocated 3.7.1
Total Amount Allocated 3.7.2 0 Total Percent Allocated 3.7.2
Total Amount Allocated 3.7.3 0 Total Percent Allocated 3.7.3

3.8 0
3.8.1 0 < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.1 - - - - - - - - - - - - - - - >
3.8.2 0 Allocation Allocation
3.8.3 0 Percent Amount Activity Name
Allocate 3.8.1 > 0% 0 Installation of Network Connections and Equipment
Allocate 3.8.2 > 0% 0 Installation of Network Connections and Equipment
Allocate 3.8.3 > 0% 0 Installation of Network Connections and Equipment
Sub Totals 0
The following should balance out to fully allocate your resource costs across all activities:
Total Amount Allocated 3.8.1 0 Total Percent Allocated 3.8.1
Total Amount Allocated 3.8.2 0 Total Percent Allocated 3.8.2
Total Amount Allocated 3.8.3 0 Total Percent Allocated 3.8.3

3.9 0
3.9.1 0 < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.1 - - - - - - - - - - - - - - - >
3.9.2 0 Allocation Allocation
3.9.3 0 Percent Amount Activity Name
Allocate 3.9.1 > 0% 0 Installation of Network Connections and Equipment
Allocate 3.9.2 > 0% 0 Installation of Network Connections and Equipment
Allocate 3.9.3 > 0% 0 Installation of Network Connections and Equipment
Sub Totals 0
The following should balance out to fully allocate your resource costs across all activities:
Total Amount Allocated 3.9.1 0 Total Percent Allocated 3.9.1
Total Amount Allocated 3.9.2 0 Total Percent Allocated 3.9.2
Total Amount Allocated 3.9.3 0 Total Percent Allocated 3.9.3

3.10 0
3.10.1 0 < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.1 - - - - - - - - - - - - - - - >
 3.10.2 0 Allocation Allocation
3.10.3 0 Percent Amount Activity Name
Allocate 3.10.1 > 0% 0 Installation of Network Connections and Equipment
Allocate 3.10.2 > 0% 0 Installation of Network Connections and Equipment
Allocate 3.10.3 > 0% 0 Installation of Network Connections and Equipment
Sub Totals 0
The following should balance out to fully allocate your resource costs across all activities:
Total Amount Allocated 3.10.1 0 Total Percent Allocated 3.10.1
Total Amount Allocated 3.10.2 0 Total Percent Allocated 3.10.2
Total Amount Allocated 3.10.3 0 Total Percent Allocated 3.10.3

Step 3 - Summarize Activity Costs

4.1 Installation of Network Connections and Equipment 149,110

4.2 Trouble Shoot Network Connection Problems 206,315
4.3 Database Optimization and Maintenance 148,940
4.4 Data Migration and Integration 33,720
4.5 End User Reports and Programs 74,890
4.6 Strategic and Resource Management of Data 40,725
4.7 0 0
4.8 0 0
4.9 0 0
4.10 0 0
TOTAL ALLOCATED COSTS 653,700

TOTAL COSTS PER TAB 3 653,700

OUT OF BALANCE AMOUNT 0

 Main Menu Resource Pools Activity Drivers
Overview Activity Costing Cost Objects

ical activities performed by the Department.

epartment. Subject Matter Experts within the

; such as Setting Up IP Addresses, Processing

how personnel spend their time. Surveys and

pend on various activities.

main activities that are somehow linked to customers.

costs spent each month by the Department.

vity 4.1 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.2 - - - - - - - - - - - - - - - >

Allocation Allocation
Percent Amount Activity Name
k Connections and Equipment 35% 35,000 Trouble Shoot Network Connection Problems
k Connections and Equipment 0% 0 Trouble Shoot Network Connection Problems
k Connections and Equipment 0% 0 Trouble Shoot Network Connection Problems
Sub Totals 35,000

Total Percent Allocated 3.1.1 100% < Should add up to 100% if you are allocating any costs
Total Percent Allocated 3.1.2 0% < Should add up to 100% if you are allocating any costs
Total Percent Allocated 3.1.3 0% < Should add up to 100% if you are allocating any costs

vity 4.1 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.2 - - - - - - - - - - - - - - - >

Allocation Allocation
Percent Amount Activity Name
k Connections and Equipment 0% 0 Trouble Shoot Network Connection Problems
k Connections and Equipment 0% 0 Trouble Shoot Network Connection Problems
k Connections and Equipment 0% 0 Trouble Shoot Network Connection Problems
Sub Totals 0

Total Percent Allocated 3.2.1 100% < Should add up to 100% if you are allocating any costs
Total Percent Allocated 3.2.2 0% < Should add up to 100% if you are allocating any costs
Total Percent Allocated 3.2.3 100% < Should add up to 100% if you are allocating any costs

vity 4.1 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.2 - - - - - - - - - - - - - - - >

Allocation Allocation
Percent Amount Activity Name
k Connections and Equipment 20% 13,700 Trouble Shoot Network Connection Problems
k Connections and Equipment 0% 0 Trouble Shoot Network Connection Problems
k Connections and Equipment 0% 0 Trouble Shoot Network Connection Problems
Sub Totals 13,700

Total Percent Allocated 3.3.1 100% < Should add up to 100% if you are allocating any costs
Total Percent Allocated 3.3.2 0% < Should add up to 100% if you are allocating any costs
Total Percent Allocated 3.3.3 0% < Should add up to 100% if you are allocating any costs

vity 4.1 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.2 - - - - - - - - - - - - - - - >

Allocation Allocation
Percent Amount Activity Name
k Connections and Equipment 65% 123,500 Trouble Shoot Network Connection Problems
k Connections and Equipment 0% 0 Trouble Shoot Network Connection Problems
k Connections and Equipment 70% 24,500 Trouble Shoot Network Connection Problems
Sub Totals 148,000

Total Percent Allocated 3.4.1 100% < Should add up to 100% if you are allocating any costs
Total Percent Allocated 3.4.2 0% < Should add up to 100% if you are allocating any costs
Total Percent Allocated 3.4.3 100% < Should add up to 100% if you are allocating any costs

vity 4.1 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.2 - - - - - - - - - - - - - - - >

Allocation Allocation
Percent Amount Activity Name
k Connections and Equipment 0% 0 Trouble Shoot Network Connection Problems
k Connections and Equipment 5% 3,505 Trouble Shoot Network Connection Problems
k Connections and Equipment 5% 400 Trouble Shoot Network Connection Problems
Sub Totals 3,905

Total Percent Allocated 3.5.1 0% < Should add up to 100% if you are allocating any costs
Total Percent Allocated 3.5.2 100% < Should add up to 100% if you are allocating any costs
Total Percent Allocated 3.5.3 100% < Should add up to 100% if you are allocating any costs

vity 4.1 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.2 - - - - - - - - - - - - - - - >

Allocation Allocation
 Percent Amount Activity Name
k Connections and Equipment 0% 0 Trouble Shoot Network Connection Problems
k Connections and Equipment 10% 5,010 Trouble Shoot Network Connection Problems
k Connections and Equipment 10% 700 Trouble Shoot Network Connection Problems
Sub Totals 5,710

Total Percent Allocated 3.6.1 0% < Should add up to 100% if you are allocating any costs
Total Percent Allocated 3.6.2 100% < Should add up to 100% if you are allocating any costs
Total Percent Allocated 3.6.3 100% < Should add up to 100% if you are allocating any costs

vity 4.1 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.2 - - - - - - - - - - - - - - - >

Allocation Allocation
Percent Amount Activity Name
k Connections and Equipment 0% 0 Trouble Shoot Network Connection Problems
k Connections and Equipment 0% 0 Trouble Shoot Network Connection Problems
k Connections and Equipment 0% 0 Trouble Shoot Network Connection Problems
Sub Totals 0

Total Percent Allocated 3.7.1 0% < Should add up to 100% if you are allocating any costs
Total Percent Allocated 3.7.2 0% < Should add up to 100% if you are allocating any costs
Total Percent Allocated 3.7.3 0% < Should add up to 100% if you are allocating any costs

vity 4.1 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.2 - - - - - - - - - - - - - - - >

Allocation Allocation
Percent Amount Activity Name
k Connections and Equipment 0% 0 Trouble Shoot Network Connection Problems
k Connections and Equipment 0% 0 Trouble Shoot Network Connection Problems
k Connections and Equipment 0% 0 Trouble Shoot Network Connection Problems
Sub Totals 0

Total Percent Allocated 3.8.1 0% < Should add up to 100% if you are allocating any costs
Total Percent Allocated 3.8.2 0% < Should add up to 100% if you are allocating any costs
Total Percent Allocated 3.8.3 0% < Should add up to 100% if you are allocating any costs

vity 4.1 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.2 - - - - - - - - - - - - - - - >

Allocation Allocation
Percent Amount Activity Name
k Connections and Equipment 0% 0 Trouble Shoot Network Connection Problems
k Connections and Equipment 0% 0 Trouble Shoot Network Connection Problems
k Connections and Equipment 0% 0 Trouble Shoot Network Connection Problems
Sub Totals 0

Total Percent Allocated 3.9.1 0% < Should add up to 100% if you are allocating any costs
Total Percent Allocated 3.9.2 0% < Should add up to 100% if you are allocating any costs
Total Percent Allocated 3.9.3 0% < Should add up to 100% if you are allocating any costs

vity 4.1 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.2 - - - - - - - - - - - - - - - >

 Allocation Allocation
Percent Amount Activity Name
k Connections and Equipment 0% 0 Trouble Shoot Network Connection Problems
k Connections and Equipment 0% 0 Trouble Shoot Network Connection Problems
k Connections and Equipment 0% 0 Trouble Shoot Network Connection Problems
Sub Totals 0

Total Percent Allocated 3.10.1 0% < Should add up to 100% if you are allocating any costs
Total Percent Allocated 3.10.2 0% < Should add up to 100% if you are allocating any costs
Total Percent Allocated 3.10.3 0% < Should add up to 100% if you are allocating any costs

Place into
Single Cell
4.1 149,110
4.2 206,315
4.3 148,940
4.4 33,720
4.5 74,890
4.6 40,725
4.7 0
4.8 0
4.9 0
4.10 0
653,700
Activity Drivers Final Report
Cost Objects Glossary

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.3 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Cos

Allocation Allocation Allocation
Percent Amount Activity Name Percent
5% 5,000 Database Optimization and Maintenance 10%
0% 0 Database Optimization and Maintenance 0%
0% 0 Database Optimization and Maintenance 0%
Sub Totals 5,000 Sub Totals

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.3 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Cos

Allocation Allocation Allocation
Percent Amount Activity Name Percent
 85% 85,000 Database Optimization and Maintenance 10%
0% 0 Database Optimization and Maintenance 0%
85% 21,250 Database Optimization and Maintenance 5%
Sub Totals 106,250 Sub Totals

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.3 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Cos

Allocation Allocation Allocation
Percent Amount Activity Name Percent
10% 6,850 Database Optimization and Maintenance 0%
0% 0 Database Optimization and Maintenance 0%
0% 0 Database Optimization and Maintenance 0%
Sub Totals 6,850 Sub Totals

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.3 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Cos

Allocation Allocation Allocation
Percent Amount Activity Name Percent
2% 3,800 Database Optimization and Maintenance 0%
0% 0 Database Optimization and Maintenance 0%
0% 0 Database Optimization and Maintenance 0%
Sub Totals 3,800 Sub Totals

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.3 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Cos

Allocation Allocation Allocation
Percent Amount Activity Name Percent
0% 0 Database Optimization and Maintenance 0%
20% 14,020 Database Optimization and Maintenance 5%
20% 1,600 Database Optimization and Maintenance 5%
Sub Totals 15,620 Sub Totals

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.3 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Cos

Allocation Allocation Allocation
 Percent Amount Activity Name Percent
0% 0 Database Optimization and Maintenance 0%
20% 10,020 Database Optimization and Maintenance 15%
20% 1,400 Database Optimization and Maintenance 15%
Sub Totals 11,420 Sub Totals

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.3 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Cos

Allocation Allocation Allocation
Percent Amount Activity Name Percent
0% 0 Database Optimization and Maintenance 0%
0% 0 Database Optimization and Maintenance 0%
0% 0 Database Optimization and Maintenance 0%
Sub Totals 0 Sub Totals

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.3 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Cos

Allocation Allocation Allocation
Percent Amount Activity Name Percent
0% 0 Database Optimization and Maintenance 0%
0% 0 Database Optimization and Maintenance 0%
0% 0 Database Optimization and Maintenance 0%
Sub Totals 0 Sub Totals

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.3 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Cos

Allocation Allocation Allocation
Percent Amount Activity Name Percent
0% 0 Database Optimization and Maintenance 0%
0% 0 Database Optimization and Maintenance 0%
0% 0 Database Optimization and Maintenance 0%
Sub Totals 0 Sub Totals

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.3 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Cos

 Allocation Allocation Allocation
Percent Amount Activity Name Percent
0% 0 Database Optimization and Maintenance 0%
0% 0 Database Optimization and Maintenance 0%
0% 0 Database Optimization and Maintenance 0%
Sub Totals 0 Sub Totals
< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.4 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4
Allocation Allocation Allocation
Amount Activity Name Percent Amount
10,000 Data Migration and Integration 20% 20,000 End User Reports and Pr
0 Data Migration and Integration 0% 0 End User Reports and Pr
0 Data Migration and Integration 0% 0 End User Reports and Pr
10,000 Sub Totals 20,000

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.4 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4
Allocation Allocation Allocation
Amount Activity Name Percent Amount
 10,000 Data Migration and Integration 5% 5,000 End User Reports and Pr
0 Data Migration and Integration 0% 0 End User Reports and Pr
1,250 Data Migration and Integration 5% 1,250 End User Reports and Pr
11,250 Sub Totals 6,250

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.4 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4
Allocation Allocation Allocation
Amount Activity Name Percent Amount
0 Data Migration and Integration 15% 10,275 End User Reports and Pr
0 Data Migration and Integration 0% 0 End User Reports and Pr
0 Data Migration and Integration 0% 0 End User Reports and Pr
0 Sub Totals 10,275

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.4 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4
Allocation Allocation Allocation
Amount Activity Name Percent Amount
0 Data Migration and Integration 12% 22,800 End User Reports and Pr
0 Data Migration and Integration 0% 0 End User Reports and Pr
0 Data Migration and Integration 20% 7,000 End User Reports and Pr
0 Sub Totals 29,800

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.4 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4
Allocation Allocation Allocation
Amount Activity Name Percent Amount
0 Data Migration and Integration 0% 0 End User Reports and Pr
3,505 Data Migration and Integration 0% 0 End User Reports and Pr
400 Data Migration and Integration 0% 0 End User Reports and Pr
3,905 Sub Totals 0

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.4 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4
Allocation Allocation Allocation
 Amount Activity Name Percent Amount
0 Data Migration and Integration 0% 0 End User Reports and Pr
7,515 Data Migration and Integration 15% 7,515 End User Reports and Pr
1,050 Data Migration and Integration 15% 1,050 End User Reports and Pr
8,565 Sub Totals 8,565

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.4 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4
Allocation Allocation Allocation
Amount Activity Name Percent Amount
0 Data Migration and Integration 0% 0 End User Reports and Pr
0 Data Migration and Integration 0% 0 End User Reports and Pr
0 Data Migration and Integration 0% 0 End User Reports and Pr
0 Sub Totals 0

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.4 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4
Allocation Allocation Allocation
Amount Activity Name Percent Amount
0 Data Migration and Integration 0% 0 End User Reports and Pr
0 Data Migration and Integration 0% 0 End User Reports and Pr
0 Data Migration and Integration 0% 0 End User Reports and Pr
0 Sub Totals 0

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.4 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4
Allocation Allocation Allocation
Amount Activity Name Percent Amount
0 Data Migration and Integration 0% 0 End User Reports and Pr
0 Data Migration and Integration 0% 0 End User Reports and Pr
0 Data Migration and Integration 0% 0 End User Reports and Pr
0 Sub Totals 0

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.4 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4
Allocation Allocation Allocation
Amount Activity Name Percent Amount
0 Data Migration and Integration 0% 0 End User Reports and Pr
0 Data Migration and Integration 0% 0 End User Reports and Pr
0 Data Migration and Integration 0% 0 End User Reports and Pr
0 Sub Totals 0
cation of Costs to Activity 4.5 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.6 - - - - - - - - - - - - - - - >
Allocation Allocation
Activity Name Percent Amount Activity Name
End User Reports and Programs 5% 5,000 Strategic and Resource Management of Data
End User Reports and Programs 0% 0 Strategic and Resource Management of Data
End User Reports and Programs 0% 0 Strategic and Resource Management of Data
Sub Totals 5,000

cation of Costs to Activity 4.5 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.6 - - - - - - - - - - - - - - - >
Allocation Allocation
Activity Name Percent Amount Activity Name
 End User Reports and Programs 0% 0 Strategic and Resource Management of Data
End User Reports and Programs 0% 0 Strategic and Resource Management of Data
End User Reports and Programs 5% 1,250 Strategic and Resource Management of Data
Sub Totals 1,250

cation of Costs to Activity 4.5 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.6 - - - - - - - - - - - - - - - >
Allocation Allocation
Activity Name Percent Amount Activity Name
End User Reports and Programs 45% 30,825 Strategic and Resource Management of Data
End User Reports and Programs 0% 0 Strategic and Resource Management of Data
End User Reports and Programs 0% 0 Strategic and Resource Management of Data
Sub Totals 30,825

cation of Costs to Activity 4.5 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.6 - - - - - - - - - - - - - - - >
Allocation Allocation
Activity Name Percent Amount Activity Name
End User Reports and Programs 1% 1,900 Strategic and Resource Management of Data
End User Reports and Programs 0% 0 Strategic and Resource Management of Data
End User Reports and Programs 5% 1,750 Strategic and Resource Management of Data
Sub Totals 3,650

cation of Costs to Activity 4.5 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.6 - - - - - - - - - - - - - - - >
Allocation Allocation
Activity Name Percent Amount Activity Name
End User Reports and Programs 0% 0 Strategic and Resource Management of Data
End User Reports and Programs 0% 0 Strategic and Resource Management of Data
End User Reports and Programs 0% 0 Strategic and Resource Management of Data
Sub Totals 0

cation of Costs to Activity 4.5 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.6 - - - - - - - - - - - - - - - >
Allocation Allocation
 Activity Name Percent Amount Activity Name
End User Reports and Programs 0% 0 Strategic and Resource Management of Data
End User Reports and Programs 0% 0 Strategic and Resource Management of Data
End User Reports and Programs 0% 0 Strategic and Resource Management of Data
Sub Totals 0

cation of Costs to Activity 4.5 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.6 - - - - - - - - - - - - - - - >
Allocation Allocation
Activity Name Percent Amount Activity Name
End User Reports and Programs 0% 0 Strategic and Resource Management of Data
End User Reports and Programs 0% 0 Strategic and Resource Management of Data
End User Reports and Programs 0% 0 Strategic and Resource Management of Data
Sub Totals 0

cation of Costs to Activity 4.5 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.6 - - - - - - - - - - - - - - - >
Allocation Allocation
Activity Name Percent Amount Activity Name
End User Reports and Programs 0% 0 Strategic and Resource Management of Data
End User Reports and Programs 0% 0 Strategic and Resource Management of Data
End User Reports and Programs 0% 0 Strategic and Resource Management of Data
Sub Totals 0

cation of Costs to Activity 4.5 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.6 - - - - - - - - - - - - - - - >
Allocation Allocation
Activity Name Percent Amount Activity Name
End User Reports and Programs 0% 0 Strategic and Resource Management of Data
End User Reports and Programs 0% 0 Strategic and Resource Management of Data
End User Reports and Programs 0% 0 Strategic and Resource Management of Data
Sub Totals 0

cation of Costs to Activity 4.5 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.6 - - - - - - - - - - - - - - - >
 Allocation Allocation
Activity Name Percent Amount Activity Name
End User Reports and Programs 0% 0 Strategic and Resource Management of Data
End User Reports and Programs 0% 0 Strategic and Resource Management of Data
End User Reports and Programs 0% 0 Strategic and Resource Management of Data
Sub Totals 0
ty 4.6 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.7 - - - - - - - - - - - - - - - >
Allocation Allocation
Percent Amount Activity Name
ce Management of Data 0% 0 0
ce Management of Data 0% 0 0
ce Management of Data 0% 0 0
Sub Totals 0

ty 4.6 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.7 - - - - - - - - - - - - - - - >

Allocation Allocation
Percent Amount Activity Name
ce Management of Data 0% 0 0
ce Management of Data 0% 0 0
ce Management of Data 0% 0 0
Sub Totals 0

ty 4.6 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.7 - - - - - - - - - - - - - - - >

Allocation Allocation
Percent Amount Activity Name
ce Management of Data 0% 0 0
ce Management of Data 0% 0 0
ce Management of Data 0% 0 0
Sub Totals 0

ty 4.6 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.7 - - - - - - - - - - - - - - - >

Allocation Allocation
Percent Amount Activity Name
ce Management of Data 0% 0 0
ce Management of Data 0% 0 0
ce Management of Data 0% 0 0
Sub Totals 0

ty 4.6 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.7 - - - - - - - - - - - - - - - >

Allocation Allocation
Percent Amount Activity Name
ce Management of Data 0% 0 0
ce Management of Data 0% 0 0
ce Management of Data 0% 0 0
Sub Totals 0

ty 4.6 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.7 - - - - - - - - - - - - - - - >

Allocation Allocation
 Percent Amount Activity Name
ce Management of Data 0% 0 0
ce Management of Data 0% 0 0
ce Management of Data 0% 0 0
Sub Totals 0

ty 4.6 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.7 - - - - - - - - - - - - - - - >

Allocation Allocation
Percent Amount Activity Name
ce Management of Data 0% 0 0
ce Management of Data 0% 0 0
ce Management of Data 0% 0 0
Sub Totals 0

ty 4.6 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.7 - - - - - - - - - - - - - - - >

Allocation Allocation
Percent Amount Activity Name
ce Management of Data 0% 0 0
ce Management of Data 0% 0 0
ce Management of Data 0% 0 0
Sub Totals 0

ty 4.6 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.7 - - - - - - - - - - - - - - - >

Allocation Allocation
Percent Amount Activity Name
ce Management of Data 0% 0 0
ce Management of Data 0% 0 0
ce Management of Data 0% 0 0
Sub Totals 0

ty 4.6 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.7 - - - - - - - - - - - - - - - >

 Allocation Allocation
Percent Amount Activity Name
ce Management of Data 0% 0 0
ce Management of Data 0% 0 0
ce Management of Data 0% 0 0
Sub Totals 0
 < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.8 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Cos
Allocation Allocation Allocation Allocation
Percent Amount Activity Name Percent Amount
0% 0 0 0% 0
0% 0 0 0% 0
0% 0 0 0% 0
Sub Totals 0 Sub Totals 0

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.8 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Cos

Allocation Allocation Allocation Allocation
Percent Amount Activity Name Percent Amount
 0% 0 0 0% 0
0% 0 0 0% 0
0% 0 0 0% 0
Sub Totals 0 Sub Totals 0

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.8 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Cos

Allocation Allocation Allocation Allocation
Percent Amount Activity Name Percent Amount
0% 0 0 0% 0
0% 0 0 0% 0
0% 0 0 0% 0
Sub Totals 0 Sub Totals 0

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.8 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Cos

Allocation Allocation Allocation Allocation
Percent Amount Activity Name Percent Amount
0% 0 0 0% 0
0% 0 0 0% 0
0% 0 0 0% 0
Sub Totals 0 Sub Totals 0

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.8 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Cos

Allocation Allocation Allocation Allocation
Percent Amount Activity Name Percent Amount
0% 0 0 0% 0
0% 0 0 0% 0
0% 0 0 0% 0
Sub Totals 0 Sub Totals 0

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.8 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Cos

Allocation Allocation Allocation Allocation
 Percent Amount Activity Name Percent Amount
0% 0 0 0% 0
0% 0 0 0% 0
0% 0 0 0% 0
Sub Totals 0 Sub Totals 0

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.8 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Cos

Allocation Allocation Allocation Allocation
Percent Amount Activity Name Percent Amount
0% 0 0 0% 0
0% 0 0 0% 0
0% 0 0 0% 0
Sub Totals 0 Sub Totals 0

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.8 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Cos

Allocation Allocation Allocation Allocation
Percent Amount Activity Name Percent Amount
0% 0 0 0% 0
0% 0 0 0% 0
0% 0 0 0% 0
Sub Totals 0 Sub Totals 0

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.8 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Cos

Allocation Allocation Allocation Allocation
Percent Amount Activity Name Percent Amount
0% 0 0 0% 0
0% 0 0 0% 0
0% 0 0 0% 0
Sub Totals 0 Sub Totals 0

< - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.8 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Cos

 Allocation Allocation Allocation Allocation
Percent Amount Activity Name Percent Amount
0% 0 0 0% 0
0% 0 0 0% 0
0% 0 0 0% 0
Sub Totals 0 Sub Totals 0
- - - - - - Allocation of Costs to Activity 4.9 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.10 - - - - - - - -
Allocation Allocation
Activity Name Percent Amount Activity Name
0 0% 0
0 0% 0
0 0% 0
Sub Totals 0

- - - - - - Allocation of Costs to Activity 4.9 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.10 - - - - - - - -
Allocation Allocation
Activity Name Percent Amount Activity Name
 0 0% 0
0 0% 0
0 0% 0
Sub Totals 0

- - - - - - Allocation of Costs to Activity 4.9 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.10 - - - - - - - -
Allocation Allocation
Activity Name Percent Amount Activity Name
0 0% 0
0 0% 0
0 0% 0
Sub Totals 0

- - - - - - Allocation of Costs to Activity 4.9 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.10 - - - - - - - -
Allocation Allocation
Activity Name Percent Amount Activity Name
0 0% 0
0 0% 0
0 0% 0
Sub Totals 0

- - - - - - Allocation of Costs to Activity 4.9 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.10 - - - - - - - -
Allocation Allocation
Activity Name Percent Amount Activity Name
0 0% 0
0 0% 0
0 0% 0
Sub Totals 0

- - - - - - Allocation of Costs to Activity 4.9 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.10 - - - - - - - -
Allocation Allocation
 Activity Name Percent Amount Activity Name
0 0% 0
0 0% 0
0 0% 0
Sub Totals 0

- - - - - - Allocation of Costs to Activity 4.9 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.10 - - - - - - - -
Allocation Allocation
Activity Name Percent Amount Activity Name
0 0% 0
0 0% 0
0 0% 0
Sub Totals 0

- - - - - - Allocation of Costs to Activity 4.9 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.10 - - - - - - - -
Allocation Allocation
Activity Name Percent Amount Activity Name
0 0% 0
0 0% 0
0 0% 0
Sub Totals 0

- - - - - - Allocation of Costs to Activity 4.9 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.10 - - - - - - - -
Allocation Allocation
Activity Name Percent Amount Activity Name
0 0% 0
0 0% 0
0 0% 0
Sub Totals 0

- - - - - - Allocation of Costs to Activity 4.9 - - - - - - - - - - - - - - - > < - - - - - - - - - - - - - - - Allocation of Costs to Activity 4.10 - - - - - - - -
 Allocation Allocation
Activity Name Percent Amount Activity Name
0 0% 0
0 0% 0
0 0% 0
Sub Totals 0
Costs to Activity 4.10 - - - - - - - - - - - - - - - >

Activity Name
0
0
0

Costs to Activity 4.10 - - - - - - - - - - - - - - - >

Activity Name
 0
0
0

Costs to Activity 4.10 - - - - - - - - - - - - - - - >

Activity Name
0
0
0

Costs to Activity 4.10 - - - - - - - - - - - - - - - >

Activity Name
0
0
0

Costs to Activity 4.10 - - - - - - - - - - - - - - - >

Activity Name
0
0
0

Costs to Activity 4.10 - - - - - - - - - - - - - - - >

 Activity Name
0
0
0

Costs to Activity 4.10 - - - - - - - - - - - - - - - >

Activity Name
0
0
0

Costs to Activity 4.10 - - - - - - - - - - - - - - - >

Activity Name
0
0
0

Costs to Activity 4.10 - - - - - - - - - - - - - - - >

Activity Name
0
0
0

Costs to Activity 4.10 - - - - - - - - - - - - - - - >

Activity Name
0
0
0
 Cost Model for Data Management Center (DMC)
Activity Drivers

Purpose
The purpose of this worksheet is to identify and capture a driver that can be used to allocate the Activity Costs per Tab 4 to
cost objects that the department wants to use for control over costs. These activity drivers will also help calculate unit cost
which will be used to help benchmark costs over future periods. If the Cost Object is the same as your activities, then you
do not need to complete Tab 6 - Cost Objects.

Step 1 - Identify the output metric that can used to drive and allocate activity costs

Activities per Tab 4 Output Metric (Activity Driver)

4.1 Installation of Network Connections and Equipment Number of Installations
4.2 Trouble Shoot Network Connection Problems Number of Help Desk Tickets
4.3 Database Optimization and Maintenance Number of Database Work Orders
4.4 Data Migration and Integration Number of Data Transfer Projects
4.5 End User Reports and Programs Number of User Development Requests
4.6 Strategic and Resource Management of Data Number of Unique Data Repositories
4.7 0
4.8 0
4.9 0
4.10 0

Step 2 - Where applicable and measurable, convert your costs into hourly rates based on time involved.

Total Hours Total

Activity Volume per Unit Hours
5.1 Installation of Network Connections and Equipment 5 35 175
5.2 Trouble Shoot Network Connection Problems 135 2 270
5.3 UNABLE TO MEASURE
5.4 UNABLE TO MEASURE
5.5 End User Reports and Programs 2 30 60
5.6 UNABLE TO MEASURE
5.7
5.8
5.9
5.10
 Main Menu Resource Pools
Overview Activity Costing

ocate the Activity Costs per Tab 4 to

ers will also help calculate unit cost
e same as your activities, then you

Total Unit Total

c (Activity Driver) Units Cost Cost
ns 5 29,822 149,110
k Tickets 135 1,528 206,315
Work Orders 6 24,823 148,940
sfer Projects 2 16,860 33,720
elopment Requests 2 37,445 74,890
ata Repositories 4 10,181 40,725
#VALUE! 0
#VALUE! 0
#VALUE! 0
#VALUE! 0
Total 653,700

rates based on time involved.

Cost per Cost per

Above Hours
29,822 $170.41
1,528 $5.66

37,445 $624.08
Activity Drivers Final Report
Cost Objects Glossary
 Cost Model for Data Management Center (DMC)
Cost Objects

Purpose
The purpose of this worksheet is to describe each of the cost objects that the department wants to use for
managing costs. Cost objects may differ from your activities since they can represent anything for which you
want to measure costs. If your activities represent your cost objects, then you do not have to complete this worksheet.

Step 1 - Identify Cost Objects for Each Activity and if different, then allocate the
activity costs and identify the driver used for measuring the Cost Object

Activity % of Time
Ref Activity / Cost Object Cost Spent On
4.1 Installation of Network Connections and Equipment 149,110
6.4.1.1 New Network Taps 15%
6.4.1.2 Setup Local Area Networks - Remote Sites 85%
6.4.1.3
6.4.1.4
6.4.1.5
Totals 100%

Activity % of Time
Cost Spent On
4.2 Trouble Shoot Network Connection Problems 206,315
6.4.2.1 ACTIVITIES USED FOR COST OBJECTS
6.4.2.2 REFER BACK TO STEP 3 / TAB 4
6.4.2.3
6.4.2.4
6.4.2.5
Totals 0%

Activity % of Time
Cost Spent On
4.3 Database Optimization and Maintenance 148,940
6.4.3.1 Routine Scheduled Maintenance 65%
6.4.3.2 Unscheduled Fixes and Bugs 35%
6.4.3.3
6.4.3.4
6.4.3.5
Totals 100%

Activity % of Time
Cost Spent On
4.4 Data Migration and Integration 33,720
6.4.4.1 Design & Develop Interfaces 40%
6.4.4.2 Data Extract / Transform / Loads (ETL) 60%
6.4.4.3
6.4.4.4
6.4.4.5
 Totals 100%

Activity % of Time
Cost Spent On
4.5 End User Reports and Programs 74,890
6.4.5.1 One Time Ad Hoc Requests 70%
6.4.5.2 New Functional Procedure 30%
6.4.5.3
6.4.5.4
6.4.5.5
Totals 100%

Activity % of Time
Cost Spent On
4.6 Strategic and Resource Management of Data 40,725
6.4.6.1 ACTIVITIES USED FOR COST OBJECTS
6.4.6.2 REFER BACK TO STEP 3 / TAB 4
6.4.6.3
6.4.6.4
6.4.6.5
Totals 0%

Activity % of Time
Cost Spent On
4.7 0 0
6.4.7.1
6.4.7.2
6.4.7.3
6.4.7.4
6.4.7.5
Totals 0%

Activity % of Time
Cost Spent On
4.8 0 0
6.4.8.1
6.4.8.2
6.4.8.3
6.4.8.4
6.4.8.5
Totals 0%

Activity % of Time
Cost Spent On
4.9 0 0
6.4.9.1
6.4.9.2
6.4.9.3
6.4.9.4
6.4.9.5
Totals 0%
 Activity % of Time
Cost Spent On
4.10 0 0
6.4.10.1
6.4.10.2
6.4.10.3
6.4.10.4
6.4.10.5
Totals 0%

Here is a quick double check to make sure you didn't miss anything:
Total Activity Cost per this Worksheet 653,700
Total Activity Cost per Tab 4 653,700
Difference 0
 Main Menu Resource Pools Activity Drivers Final Report
Overview Activity Costing Cost Objects Glossary

wants to use for

thing for which you
e to complete this worksheet.

Allocated Total Unit

Cost Output Driver Units Cost Ref

22,367 Number of New Taps 18 $1,242.58 6.4.1.1

126,744 Number of Remote LAN Setups 12 $10,561.96 6.4.1.2
0 #DIV/0! 6.4.1.3
0 #DIV/0! 6.4.1.4
0 #DIV/0! 6.4.1.5
149,110

Allocated Total Unit

Cost Output Driver Units Cost

6.4.2.1
6.4.2.2
6.4.2.3
6.4.2.4
6.4.2.5
0

Allocated Total Unit

Cost Output Driver Units Cost Ref

96,811 Number of Maintenance Routines 27 $3,585.59 6.4.3.1

52,129 Number of Unscheduled Action Events 11 $4,739.00 6.4.3.2
0 6.4.3.3
0 6.4.3.4
0 6.4.3.5
148,940

Allocated Total Unit

Cost Output Driver Units Cost Ref

13,488 Number of Interface Tables 1 $13,488.00 6.4.4.1

20,232 Number of ETL Routines Completed 2 $10,116.00 6.4.4.2
0 6.4.4.3
0 6.4.4.4
0 6.4.4.5
 33,720

Allocated Total Unit

Cost Output Driver Units Cost Ref

52,423 Number of End User Requests 5 $10,484.60 6.4.5.1

22,467 Number of Functional Reworks 1 $22,467.00 6.4.5.2
0 6.4.5.3
0 6.4.5.4
0 6.4.5.5
74,890

Allocated Total Unit

Cost Output Driver Units Cost Ref

6.4.6.1
6.4.6.2
6.4.6.3
6.4.6.4
6.4.6.5
0

Allocated Total Unit

Cost Output Driver Units Cost Ref

6.4.7.1
6.4.7.2
6.4.7.3
6.4.7.4
6.4.7.5
0

Allocated Total Unit

Cost Output Driver Units Cost Ref

6.4.8.1
6.4.8.2
6.4.8.3
6.4.8.4
6.4.8.5
0

Allocated Total Unit

Cost Output Driver Units Cost Ref

6.4.9.1
6.4.9.2
6.4.9.3
6.4.9.4
6.4.9.5
0
Allocated Total Unit
Cost Output Driver Units Cost Ref

6.4.10.1
6.4.10.2
6.4.10.3
6.4.10.4
6.4.10.5
0
 Cost Model for Data Management Center (DMC)
Final Report

Purpose
This worksheet captures and reports your costs as determined by various tabs in this workbook.

Indicate the Reporting Period > Jul-07

1. Departmental Costs by Resource (Baseline Cost to be Allocated)

Resource Pool Amount

3.1 Network Engineers 100,000
3.2 Database Administrators 125,000
3.3 Operational Management 68,500
3.4 Service Support / Help Desk 225,000
3.5 Hardware and Equipment 78,100
3.6 External / Indirect Costs 57,100
3.7 0 0
3.8 0 0
3.9 0 0
3.10 0 0
Total Resource Costs 653,700

2. Cost by Cost Objects (Final Allocated Costs)

Ref Cost Object Amount Units

6.4.1.1 New Network Taps $22,367 18
6.4.1.2 Setup Local Area Networks - Remote Sites $126,744 12
4.2 Installation of Network Connections and Equipment $206,315 135
6.4.3.1 Routine Scheduled Maintenance $96,811 27
6.4.3.2 Unscheduled Fixes and Bugs $52,129 11
6.4.4.1 Design & Develop Interfaces $13,488 1
6.4.4.2 Data Extract / Transform / Loads (ETL) $20,232 2
6.4.5.1 One Time Ad Hoc Requests $52,423 5
6.4.5.2 New Functional Procedure $22,467 1
4.6 Strategic and Resource Management of Data $40,725 4
 Total Cost Object Costs $653,700

Out of Balance Amount 0

3. The information above can be presented in graphic form per below:

Resource Cost Breakdown

57,100
100,000

78,100

125,000

225,000
68,500

Final Cost Breakdown

New Network Taps Setup Local Area Installation of Routine Scheduled

Networks - Remote Network Connections Maintenance
Sites and Equipment
Unscheduled Fixes Design & Develop Data Extract / One Time Ad Hoc
and Bugs Interfaces Transform / Loads Requests
(ETL)
New Functional Strategic and
Procedure Resource
Management of Data
 Sites and Equipment
Unscheduled Fixes Design & Develop Data Extract / One Time Ad Hoc
and Bugs Interfaces Transform / Loads Requests
(ETL)
New Functional Strategic and
Procedure Resource
Management of Data
 Main Menu Resource Pools Activity Drivers
Overview Activity Costing Cost Objects

Jul-07

Unit Cost
$1,242.58
$10,561.96
$1,528.26
$3,585.59
$4,739.00
$13,488.00
$10,116.00
$10,484.60
$22,467.00
$10,181.25
 125,000

Routine Scheduled
nections Maintenance
nt
/ One Time Ad Hoc
Loads Requests
 nt
/ One Time Ad Hoc
Loads Requests
Final Report
Glossary
 Cost Model for Data Management Center (DMC)
Glossary of Terms

Activity - Actions taken to produce some form of output, such as setting up IP addresses or Processing Invoices.
Usually consists of several tasks.

Activity Based Costing - A methodology for allocating resources to activities and allocating activities
to cost objects based on allocation drivers.

Activity Driver - A basis for allocating activity costs to cost objects such as customer service activities. Usually
is determined based on a cause effect relationship; i.e. the more drivers consumed, the more costs.

Actual Cost - Amount actually spent on resources per the General Ledger

Allocation - A logical method of allocating costs based on cause effect relationships that reflects consumption.

Cost Object - What you would like to assign cost to, such as the cost of services. A cost object can be
anything that you want to measure cost against. For example, in the world of financial
accounting, a general ledger account would be the cost object for capturing and reporting cost.

Direct Cost - Cost that are directly traceable to the project and charged to the project without allocations involved

Drivers - The use of units, throughputs or some output that serves as the logical basis for allocating cost

Indirect Cost - Cost not directly associated with a project, but allocated to reflect the fact that the project
gets a benefit from the resource and should reflect some measure of its cost.

Period - Time periods used in the model such as one year or two quarters. The initial period used in
the model is usually the previous fiscal year for baseline data and any periods thereafter are used for
planning and budgeting in the current fiscal year.

Resource - Departmental assets (labor, equipment, etc.) that perform the work (activities).

Resource Driver - A basis for allocating resource costs to activities

Resource Pool - A set of resources (labor, equipment, etc.) that collectively comes together
so that the organization can execute on a service or activity.

Unit Cost - Total Activity Cost divided by Driver Volume. Unit Cost are often used for comparisons and
benchmarking to reduce costs over time. Unit cost are also used for budgeting based on future expected
volumes.
 Main Menu Resource Pools Activity Drivers Final Report
Overview Activity Costing Cost Objects Glossary

ocessing Invoices.

ctivities. Usually

ts consumption.

allocations involved