4/19/2011 Control Outlook from Excel using VBA i…

9 : 54 | Tuesday 19 th April 2011

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» Control Outlook from Excel using VBA in Microsoft Excel

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CATEGORY - Applications - Word, Outlook in VBA VERSION - All Microsoft Excel Versions
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The two example m acros below dem onstrates how you can send inform ation to Outlook MS Excel Tips
(e.g. sending an e-mail message) and how you can retrieve information from Outlook Excel Macro
(e.g. retrieving a list av all messages in the Inbox). Sorting in Excel
Excel Form ula Help
Note! Read and edit the exam ple code before you try to execute it in your own project!

' requires a reference to the Microsoft Outlook 8.0 Object Library

Sub SendAnEmailWithOutlook()
' creates and sends a new e-mail message with Outlook
Dim OLF As Outlook.MAPIFolder, olMailItem As Outlook.MailItem
Dim ToContact As Outlook.Recipient
Set OLF = GetObject("", _
"Outlook.Application").GetNamespace("MAPI").GetDefaultFolder(olFolderInbox)
Set olMailItem = OLF.Items.Add ' creates a new e-mail message
With olMailItem
.Subject = "Subject for the new e-mail message" ' message subject
Set ToContact = .Recipients.Add("name@domain.com") ' add a recipient
Set ToContact = .Recipients.Add("name@company.com") ' add a recipient
ToContact.Type = olCC ' set latest recipient as CC
Set ToContact = .Recipients.Add("name@org.net") ' add a recipient
ToContact.Type = olBCC ' set latest recipient as BCC
.Body = "This is the message text" & Chr(13)
' the message text with a line break
.Attachments.Add "C:\FolderName\Filename.txt", olByValue, , _
"Attachment" ' insert attachment
' .Attachments.Add "C:\FolderName\Filename.txt", olByReference, , _
"Shortcut to Attachment" ' insert shortcut
' .Attachments.Add "C:\FolderName\Filename.txt", olEmbeddedItem, , _
"Embedded Attachment" ' embedded attachment
' .Attachments.Add "C:\FolderName\Filename.txt", olOLE, , _
"OLE Attachment" ' OLE attachment
.OriginatorDeliveryReportRequested = True ' delivery confirmation
.ReadReceiptRequested = True ' read confirmation
'.Save ' saves the message for later editing
.Send ' sends the e-mail message (puts it in the Outbox)
End With
Set ToContact = Nothing
Set olMailItem = Nothing
Set OLF = Nothing
End Sub

Sub ListAllItemsInInbox()
Dim OLF As Outlook.MAPIFolder, CurrUser As String
Dim EmailItemCount As Integer, i As Integer, EmailCount As Integer
Application.ScreenUpdating = False
Workbooks.Add ' create a new workbook
' add headings
Cells(1, 1).Formula = "Subject"
Cells(1, 2).Formula = "Recieved"
Cells(1, 3).Formula = "Attachments"
Cells(1, 4).Formula = "Read"
With Range("A1:D1").Font
.Bold = True
.Size = 14
End With
Application.Calculation = xlCalculationManual
Set OLF = GetObject("", _
"Outlook.Application").GetNamespace("MAPI").GetDefaultFolder(olFolderInbox)
EmailItemCount = OLF.Items.Count
i = 0: EmailCount = 0
' read e-mail information
While i < EmailItemCount
i = i + 1
If i Mod 50 = 0 Then Application.StatusBar = "Reading e-mail messages " & _

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4/19/2011 Control Outlook from Excel using VBA i…
Format(i / EmailItemCount, "0%") & "..."
With OLF.Items(i)
EmailCount = EmailCount + 1
Cells(EmailCount + 1, 1).Formula = .Subject
Cells(EmailCount + 1, 2).Formula = Format(.ReceivedTime, "dd.mm.yyyy hh:mm")
Cells(EmailCount + 1, 3).Formula = .Attachments.Count
Cells(EmailCount + 1, 4).Formula = Not .UnRead
End With
Wend
Application.Calculation = xlCalculationAutomatic
Set OLF = Nothing
Columns("A:D").AutoFit
Range("A2").Select
ActiveWindow.FreezePanes = True
ActiveWorkbook.Saved = True
Application.StatusBar = False
End Sub

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Alm ost there
Will
"requires a reference to the Microsoft Outlook 8.0 Object Library"

How do I set that up? I'm actually using Outlook 2003. Can I get m odified
code to work with that?

Re: Alm ost There

Nate
In your VBA editor (Excel m ain page, hit Alt + F11) select Tools >
References, scroll down to find the highest numbered Microsoft Outlook
Object Library, for 2003 it is "Microsoft Outlook 11.0 Object Library".

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