1.

PROJECT BRIEF

This should be one page brief describing what was the project in one paragraph of 3 to 4 line
and then following by the following in a list format:

1.1 Project Title:

1.2 Project Number:
1.3 Plant Area / Project Location:
1.4 Year Conceived / Process Specs Developed :
1.5 Process Spec Number:
1.6 Date of Commissioning:
1.7 Project Start Date and Comissioning / PSSR Dates:
1.8 LA Number, Budgeted Cost, Actual Cost:
1.9 Project Engineer:
1.10 Process Engineer:
1.11 Execution Contractor/s:
1.12 External Consultant/s:
1.13 Project Management Organogram (EFert)

2. PROJECT SAFETY PERFORMANCE

2.1 Safety Statistics, including number of incidents, serious injury MSA observations,
number of MSAs by Project Engineering, number of MSAs by other interfaces,
number/list of injuries, number and description of fire incidents, number and
description of serious safety process incidents.
2.2 Brief description of site safety organization with names of those involved.
2.3 Brief on project safety plan or JSA.
2.4 Brief on challenges faced in safety management and safety initiatives
2.5 List of any safety equipment damaged or lost during project. Back charges to the
contractor.

3. PROJECT SCHEDULE AND COST PERFORMANCE

3.1 Comparison of Planned and Actual Schedule

3.2 Hurdles (if any) in meeting schedule
3.3 Cost report summary
3.4 Eearned Value Analysis

4. PROJECT DESIGN OVERVIEW

4.1 Brief describe the approach adopted for the design work (inhouse or consultant), any
special design challenges, significant design changes during construction
 4.2 A brief on Sub-HSE (P&M) and closing note for Sub-HSE (P&M) actions.
4.3 Listing of all project design documents to be filed in project closeout files

5. PROJECT PROCUREMENT AND CONTRACTING OVERIEW

5.1 Brief on procurement philosophy

5.2 List of major items procured
5.3 List of project LPRs and FPRS
5.4 A brief on status of stock cards
5.5 Status of Payments to the contractors and vendors
5.6 Status of any guarantees and bonds

6. PROJECT CONSTRUCTION OVERIEW

6.1 A brief on construction philosophy and performance of construction contractor.

6.2 Any significant construction issues faced.
6.3 Project Quality Plan
6.4 Project construction quality performance.

7. PROJECT COMMISSIONING OVERIEW

7.1 Commissioning Organization

7.2 Commissioning philosophy, challenges, and issues
7.3 Any outstanding PSSR, punch list, and butt list points requiring further work, complete
with plan and cost estimate (where applicable)
7.4 Project Process Performance against original Sub-HSE (P) and any future work required.
7.5 Performance test results.

8. PROJECT CRITIQUE AND LESSONS LEARNED

List down the lessons learned and recommendations for future projects in following headings

8.1 Safety
8.2 Project Management and Construction Management
8.3 Project cost management
8.4 Project schedule management
8.5 Project commissioning and post commissioning issues.

9. INDEX OF PROJECT CLOSEOUT DOSSIERS

9.1 Project Handover Document

9.2 Copy of AR
9.3 Copy of PECA
9.4 Copy of Sub-HSEs
9.5 Project Drawings, Calculations, Manuals
9.6 Copy of Contracts / WOs
9.7 LPRs, FPRs, and Purchase Orders
9.8 Incident Investigation Reports
9.9 JSA / Safety Plan / Risk Assessments
9.10 Spare Parts Lists
9.11 Copy of stock cards
9.12 Details of consumables
9.13 Correspondence with equipment Vendors
9.14 Correspondence with Consultants
9.15 Correspondence with Contractors
9.16 Copies of gurantees, bonds, and any completion certificates issued to the contractor