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1. Text Book
2. Course Outline
3. Assignment No. 1, 2
4. Assignment Forms (two sets)
5. Schedule for Submitting the Assignments and Tutorial Meetings
If you find anything missing, in this packet, out of the above mentioned material,
please contact at the address given bellow:
Director,
Admission & Mailing,
Allama Iqbal Open University,
H-8, Islamabad.
ASSIGNMENT No. 1
(Units: 1–5)
Answer:
Define Computer:
Before learning how to use a computer, you must first learn the different
functions that a computer can perform. Basically, there are four functions, input,
output, storage, processing.
Input:
Computer can keep track of any different types of information. With software
like Microsoft word, notepad. it makes inputting any data such as words, articles
relatively easy. Examples of input devices include your
keyboard, computer mouse, microphone etc.
Processing:
Storage:
Imagine you have collections of ten thousand photos. You are going to
London to meet your relative and were told to bring that ten thousands
photos over. Guess what? That is a lot of things. So with the advent of
computer, you can just save that ten thousand photos and bring your
laptop over. That’s that simple!. Example of computer storage includes,
Hard disk, CD Rom, DVD Rom and others.
Output:
Answer:
With hackers, spammers, and viruses lurking around every corner, you can’t
afford not to follow some basic steps in protecting your PC and your personal
information.
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Here are the 10 ways to keep your computer safe.
1. Update your OS
2. Install anti-virus and update
3. Use anti- Spyware / adware
4. Secure your home network
5. Use a firewall
6. Don’t use IE
7. Watch out for email attachments
8. Open DNS
9. Be careful with dangerous websites
10. Keep your personal information safe
The first thing you should do, after getting a new PC or reformatting, is to run
Windows Update.
Whichever operating system you are using, make sure to update them
frequently. Especially if you’re running Windows, I recommend that you turn
on the auto-update in ‘Windows Update’ if not already done so. Microsoft
releases frequent vulnerability and security fixes.
Keeping your operating system up to date is the first step in keeping your
computer safe
Anti-virus software is a MUST. If you don’t have one, you are almost
guaranteed to get infected; it’s only a matter of time.
3. Anti-Spyware / Adware
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Many times when a PC user complains about a sluggish computer or a slow
startup, it is due to a presence of ad/spyware. Most common ones are mostly
cookies from your browser as you surf the web and are not very dangerous,
while some spywares are very malicious in nature. One example is a key-
logger that can log your key strokes to steal your credit card numbers and
passwords.
There are also adwares that hijack your browser’s homepage to display their
content every time you load up your browser and toolbars that won’t go
away.
What many people forget is that router is not only an internet sharing device,
but a firewall to protect your whole network as well.
Setting up your router’s firewall is the first thing you need to do when setting
up a network. Make sure that the firewall feature is turned on in the router
settings.
5. Use a Firewall
A firewall prevents intruders from getting in. If you have a router, you already
have a firewall. Just confirm that it is up and running. A software firewall can
increase the level of security, and especially if you don’t have a router, you
need a software firewall. Windows has a built-in firewall, and should be
enabled by default. There are other popular firewalls like Zone Alarm.
What I’d recommend, if you want to keep things simple, is to use a security
suite that has both anti-virus and firewall included. Full list of
recommended firewall
If you are still using Internet Explorer as your main browser, you really need
to switch. IE is the most vulnerable and is also the least efficient browser on
the market.
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Browsers such as Firefox, Opera, and Chrome are much faster and safer. At
the moment, Firefox is the most popular alternative. But I encourage you to
try out all the browsers and see which one you like the best.
Even if you receive an email from one of your friends, don’t assume it’s safe
to open file attachments. Some viruses take control of a person’s email
account and sends viruses to all his contacts.
Open DNS is a free DNS service that can help your browsing experience to be
faster and safer. DNS (Domain Name System) “translates domain names
meaningful to humans into the numerical (binary) identifiers associated with
networking equipment for the purpose of locating and addressing these
devices worldwide.
An often used analogy to explain the Domain Name System is that it serves
as the “phone book” for the Internet by translating human-friendly computer
hostnames into IP addresses. For example, www.example.com translates to
208.77.188.166.” – Wikipedia
OpenDNS keeps track of and blocks harmful websites and also has a parental
control feature and more.
Many of these threats are aimed at getting your personal information. So,
keep them safe!
Don’t easily give away your name, email, phone, and address to any website.
Don’t store credit card and other sensitive information on your computer.
Sometimes, you have to store them on your computer. If so, don’t save an
Excel file with your credit card numbers as “credit card numbers.xls” and put
it in a shared folder.
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Your neighbor who was sharing your internet connection might be tempted.
Playing with files will be of little help. You should encrypt your files with a
password, too, if it stores sensitive information.
Q. 2 Discuss the Windows vista Desktop in detail. How the new desktop is different
from those of earlier versions of Windows. Elaborate the steps for
personalizing the desktop. (20)
Answer:
The Windows Vista desktop introduces powerful features, from the improved
Start menu to Windows Sidebar—along with the new look of Windows Aero—
to help you work more efficiently.
The Start button has a new appearance, and the Start menu functions
differently than in previous versions of Windows.
For example, the improved All Programs menu now opens from within the
Start menu, instead of opening another menu.
The quickest way to locate programs is to use the Start menu's new Search
box.
When you see the program or file you want to open, click it.
How the new desktop is different from those of earlier versions of Windows.
Elaborate the steps for personalizing the desktop.
The Windows Vista desktop introduces powerful features, from the improved
Start menu to Windows Sidebar—along with the new look of Windows Aero—
to help you work more efficiently.
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By now, we have probably noticed the translucent glass design of window
borders. That's part of Windows Aero, the premium visual experience of
Windows Vista. Here are some other key features of Windows Aero:
• Windows Flip displays live window previews when you hold down the
ALT key and press TAB. Continue pressing TAB to cycle through windows.
When you've selected the window you want to open, release the ALT
key.
• You can also open Flip 3D by clicking the Switch between windows
button on the taskbar. Use the wheel on your mouse to scroll through
windows, and then click the window you want to open.
Note that Windows Flip 3D, taskbar previews, and other Windows Aero
features might not be available if your hardware won't run Aero or your
system administrator turned it off.
Another new feature is Windows Sidebar, which you can use to organize and
easily access the information that you need the most—without cluttering your
workspace.
The things you'll see on Sidebar, such as the clock, are customizable
programs called gadgets.
You can add new gadgets to Sidebar by clicking here. Double-click the gadget
you want to add…like this.
By clicking this link, you can download more gadgets from the web.
To change the settings on most gadgets, point to the gadget, and then click
this button.
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For example, when you have other windows open, they'll cover Sidebar by
default. You might find it helpful to keep Sidebar displayed on top of open
windows when you're working instead.
Finally, let's explore some of the new options you can choose when you're
ready to end your work session.
Open the Start menu to access the Power button and the Lock button.
You can lock your computer with the Lock button. When locked, your
computer cannot be used until you unlock it with your password.
Rather than shutting down your computer when you're done working, it's a
good idea to use the Power button. When you click the Power button,
Windows saves your work session, and then puts the computer into sleep
mode so that you can resume working quickly.
And if you're using a mobile PC, don't worry—using the Power button won't
drain your battery. After your mobile PC has been sleeping for several hours,
it automatically saves your work to the hard disk and then turns off
completely.
To wake your computer and resume working, just press the Power button on
your computer.
Now that you've learned the basics, you can begin to explore how the new
Start menu and desktop features can enhance your work.
Q. 3 a) List the steps for checking spelling and grammar in an entire document.
Answer:
You can use the spell-check feature in Microsoft Word 97 and Word 2000 (for PC) and
Word 98 (for Macintosh) to check spelling and grammar in your documents. You can
spell check any selection (even just one word) or the whole document.
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1• Select the text you want to spell check, or place the cursor anywhere in the text to
spell check the entire document.
3• Select Spelling and Grammar. The Spelling and Grammar window opens, and Word
begins spell checking.
4• View any flagged words or phrases in the upper-left window. Just above this window,
you will see the reason Word has flagged this text.
5• Check the Suggestions window in the lower-left corner of the Spelling and Grammar
window for correction suggestions.
7• Click Change All if you want all instances of this error corrected within the text that
you are spell checking.
8• Enter your own change if you disagree with the suggested correction (or if there is no
suggestion) by placing your cursor in the flagged text window and correcting the text as
you would in any Word document.
10• Click Ignore if no correction is needed; click Ignore All to skip all further occurrences
of this "misspelling."
Answer:
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Differentiate between footnotes and endnotes.
Footnotes:
While footnotes are at the bottom of each page.
Endnotes:
Endnotes are at the very end of the research paper (last page).
Differentiate:
The difference between a footnote and an endnote is that one appears on
the same page as the reference and the other appears at the end of the
document. In Word 2010, you can flag either a footnote or endnote with a
superscripted number or letter, and you create them both in the same
way:
1. Click the mouse so that the insertion pointer is immediately to the right
of the text that you want the footnote or endnote to reference.
The reference will appear as a superscript number at the end of the text.
2.Click the References tab and, from the Footnotes group, click either the
Insert Footnote or Insert Endnote command button.
Alternatively, you can use the keyboard shortcut Alt+Ctrl+F (for a footnote)
or Alt+Ctrl+D (for an endnote).
A number is superscripted to the text.
When Word is in Print Layout view, you're instantly whisked to the bottom
of the page (footnote) or the end of the document (endnote), where you
type the footnote or endnote. In Draft view, a special window near the
bottom of the document opens, displaying footnotes or endnotes.
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4. Click the Show Notes button, found in the Footnotes group on the
References tab, to exit the footnote or endnote.
You return to the spot in your document where the insertion pointer blinks
(from Step 1).
5. If you want to quick-edit a footnote or endnote, double-click the footnote
number on the page.
Use the Show Notes button to return to your document.
6. To delete a footnote, highlight the footnote’s number in your document
and press the Delete key.
Word magically renumbers any remaining footnotes for you.
Q. 4 a) What are Tab Stops? Brief with different examples, how tab stops can
be used in a document?
Answer:
What are Tab Stops?
Tab stops are often used to create easy-to-format documents — but the
document layout options in Microsoft Office Word 2007 can do the work for you.
For example, you can easily create a table of contents or an index without setting
a single tab stop. You can also use the pre designed table and header and footer
options in Office Word 2007.
In addition, Office Word 2007 provides pre designed pages, such as cover pages
and various page layout options, which make tab stops unnecessary.
Brief with different examples, how tab stops can be used in a document?
Answer:
Set the tab stops
You might want to use the ruler to set manual tab stops at the left side, middle, and right side of
your document.
NOTE If you don't see the horizontal ruler that runs along the top of the document, click the View
Ruler button at the top of the vertical scroll bar.
You can quickly set tabs by clicking the tab selector at the left end of the ruler until it displays the
type of tab that you want and then clicking the ruler at the location you want. But which type of tab
stop should you use?
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A LEFT TAB STOP SETS THE START POSITION OF TEXT
THAT WILL THEN RUN TO THE RIGHT AS YOU TYPE.
A Center Tab stop sets the position of the middle of the text. The text
centers on this position as you type.
A Right Tab stop sets the right end of the text. As you type, the text moves
to the left.
A Decimal Tab stop aligns numbers around a decimal point. Independent
of the number of digits, the decimal point will be in the same position. (You
can align numbers around a decimal character only; you cannot use the
decimal tab to align numbers around a different character, such as a
hyphen or an ampersand symbol.)
A Bar Tab stop doesn't position text. It inserts a vertical bar at the tab
position.
If you want your tab stops at precise positions that you can't get by clicking the ruler, or if you want
to insert a specific character (leader) before the tab, you can use the Tabs dialog box.
To display the Tabs dialog box, double-click any tab stop on the ruler, or do the following:
1. On the Page Layout tab, click the Paragraph Dialog Box Launcher.
• By default, there are no tab stops on the ruler when you open a new blank document.
• The final two options on the tab selector are actually for indents. You can click these and
then click the ruler to position the indents, rather than sliding the indent markers along the
ruler. Click First Line Indent , and then click the upper half of the horizontal ruler
where you want the first line of a paragraph to begin. Click Hanging Indent , and then
click the lower half of the horizontal ruler where you want the second and all following
lines of a paragraph to begin.
• When you set a bar tab stop, a vertical bar line appears where you set the tab stop (you
don't need to press the TAB key). A bar tab is similar to strikethrough formatting, but it
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runs vertically through your paragraph at the location of the bar tab stop. Like other types
of tabs, you can set a bar tab stop before or after you type the text of your paragraph.
• You can remove a tab stop by dragging it (up or down) off the ruler. When you release the
mouse button, the tab stop disappears.
• You can also drag existing tab stops left or right along the ruler to a different position.
• When multiple paragraphs are selected, only the tabs from the first paragraph show on the
ruler.
You can add dot leaders between tab stops or choose other formatting options in the Tabs dialog
box.
2. On the horizontal ruler, set the tab stop that you want.
3. On the Page Layout tab, click the Paragraph Dialog Box Launcher.
When you press ENTER to start a new line, the formatted tab stop is available on the new line.
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Show me »
Video created by Office Online staff writers
TIP If you want to use tab stops and dot leaders to format a table of contents, consider using
Word to create a table of contents automatically.
1. On the Page Layout tab, click the Paragraph Dialog Box Launcher.
3. In the Default tab stops box, enter the amount of spacing that you want between the
default tab stops.
When you press the TAB key, your tab will stop across the page at the distance that you specified
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b) How mailing labels can be created by using mail merge? Explain. (20)
Answer:
A mail merge involves merging a main document with a data source. A main document
contains the text and other items that remain the same in each label. A data source
contains the information that changes in each label, such as the name and address of each
recipient.
Merge fields, which you insert into the main document, instruct Word where to print
information from the data source. When you perform the mail merge, Word replaces merge
fields in the main document with information from the data source. Each row (or record) in
the data source produces an individual label.
The following procedure demonstrates how to perform a mail merge to create labels.
1. Open the document in Word. On the Tools menu, click Mail Merge.
Q. 5 Define the following functions and explain how each is used in MS Excel? (20)
i) SUM
ii) AVERAGE
iii) MIN
iv) IF
v) DATE
Answer:
i). SUM
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Functions in spreadsheets are just built-in formulas. They have been added to simplify
performing commonly used mathematical operations in the spreadsheet.
Probably the most frequently used of these functions is Excel's SUM function, which
adds up the values in a range of cells.
Calculations in Excel are often used to total a column or a row of data. The Excel SUM
function offers a shortcut to adding up these columns and rows of data.
If we were to create a formula that adds up the contents of cells B7 to B10, the formula
would be:
=B7+B8+B9+B10
Writing this takes some time even if we are usingpointing to add cell references. Also,
the longer the formula, the greater the potential for errors being introduced.
The SUM function allows us to write only the start and end points of the data range
separated by a colon ( : ) and the function will add together the contents of all the cells in
the range.
The same formula, written using the SUM function would be:
= SUM(B7 : B10)
ii) AVERAGE
= AVERAGE (argument)
Note: For help with this example, see the image to the right.
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5. Type the closing bracket " ) " after the cell range in cell C7.
iii) MIN
Note: For help with this example, see the image to the right.
5. Type the closing bracket " ) " after the cell range in cell C7.
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iv) IF
Note: For help with this example, see the image to the right.
4. Choose Logical Functions from the ribbon to open the drop down list.
6. On the Logical_test line in the dialog box, click on cell D1. After this type
the less thansymbol ( < ) and then the number 26.
10. The value 200 should appear in cell E1, since the value in D1 is greater
than 26.
1. To change the result in cell E1, change the number in cell D1. For example,
change E1 to 15 and press the Enter key.
2. The value 100 should now be present in cell E1 since the value in D1 is now
less than 26.
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v) DATE
Like all functions in Excel, entering date functions is very straightforward - just type in
the function in the cell where you want the date or time to appear.
There are no arguments to enter for the =TODAY() or =NOW() functions. Both of these
date functions draw their data from the computer's built-in clock. Computers store the
date as a number representing the number of full days since midnight January 1, 1900
plus the number of hours, minutes, and seconds for the current day. This number is
called a serial date.
=TODAY()
This function returns the current date. To display the date in a different format than
the default:
1. Click on Format > Cells in the menus to bring up the Format Cells dialog box.
2. Click on the Number tab.
3. Select Date in the Category window.
4. Pick from the available formats in the Type window.
=NOW()
This function returns both the current date and time. To change the display to show
just the date, follow the steps for the =TODAY() function above.
1. Click on Format > Cells in the menus to bring up the Format Cells dialog box.
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2. Click on the Number tab.
3. Select Time in the Category window.
4. Pick from the available formats in the Type window.
To answer a question effectively, address the question directly, bring important related
issues into the discussion, refer to sources, and indicate how principles from the course
materials apply. The student must also be able to identify important problems and
implications arising from the answer.
For citing references, writing bibliographies, and formatting the assignment, APA format
should be followed.
Prepare your assignment as per the guidelines and it may be re-evaluated by the
Quality Assurance Cell, Department of Business Administration at any time.
ASSIGNMENT No. 2
Total Marks: 100
You are required to select one of the following topics according to the last digit of your
roll number. For example, if your roll number is P-3427180 then you will select issue # 0
(the last digit): -
1. Integration of MS Office Tools: Access, Excel, Word and Power Point
2. Protecting IT Resources of an Organization
3. Impact of IT on Management in Private Sector Organizations
4. Using MS Office 2007 in Small-Medium Enterprises
5. Using MS Office 2007 in Large Organizations
6. MS Excel in Financial Decision Making
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7. Maintenance of Computerized Information Systems
8. MS Access: a Better Tool for Relational Database Management
Systems?
9. Effect of Cyber Crimes on Business
10. Software Piracy and Remedial Measures
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The report should follow the following format:
1. Title page
2. Acknowledgements
3. An abstract (one page summary of the paper)
4. Table of contents
5. Introduction to the topic
6. Practical study of the organization with respect to the topic
7. Data collection methods
8. Merits, demerits, deficiencies or strengths of the organization with respect to topic
under study
9. Conclusion (one page brief covering important aspects of your report)
10. Recommendations (specific recommendations relevant to issue assigned)
11. References (as per APA format)
12. Annexes (if any)
Workshops:
The workshop presentations provide students opportunity to express their communication
skills, knowledge & understanding of concepts learned during practical study assigned in
assignment # 2.
You should use transparencies and any other material for effective presentation. The
transparencies are not the presentation, but only a tool; the presentation is the combination
of the transparencies and your speech. Workshop presentation transparencies should only
be in typed format.
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Guidelines for workshop presentation:
Make eye contact and react to the audience. Don't read from the transparencies or
from report, and don't look too much at the transparencies (occasional glances are
acceptable to help in recalling the topic to cover).
A 15-minute presentation can be practiced several times in advance, so do that until
you are confident enough. Some people also use a mirror when rehearsing as a
substitute for an audience.
Prepare your assignment as per the guidelines and it may be re-evaluated by the
Quality Assurance Cell, Department of Business Administration at any time.
Unit-2: Getting Started with Word Processing and Gaining Proficiency through
Editing and Formatting (Microsoft Word-I)
2.1 The Basics of Word Processing and Introduction to Microsoft Word
2.2 Creating, Saving, Printing and Closing a Word Document
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2.3 Editing, Selecting, Deleting and Formatting Text
2.4 Navigating the Word Window
2.5 The Spell and Grammar Checker
2.6 Document and Paragraph Layout
2.7 Changing and Reorganizing Text
2.8 Managing Lists
2.9 Inserting Headers and Footers; Frequently Used Text; and References
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Unit-6: Working with Microsoft Access
6.1 Introduction to Microsoft Access Interface:
o The Database Window
o Tables
o Forms
o Queries
o Reports
6.2 Creating and Saving a New Database; Setting Data types and Field
Names of a Table; Adding Records in Tables; Modifying Design of a
Table; and Printing a Table
6.3 Creating and Using a Query, a Form, and a Report
6.4 Using Template to Develop and Manage a Database and its Tables
6.5 Creating Table Relationships
6.6 Creating and Using a Query for Various Purposes
6.7 Creating a Form by Using Form Wizard; Modifying a Form in Design
view and Layout View
6.8 Creating a Report Using the Blank Report Tool and the Report Wizard
6.9 Modifying the Design of a Report and Printing a Report
6.10 Filters and Sorting
Unit-8: Getting Started with the Internet and Microsoft Outlook 2002
8.1 Starting with Internet Explorer; Navigating the Internet, Managing
Favorites
8.2 Search the Internet; Search Engines; and Web Pages
8.3 Starting with Outlook; Navigating the Outlook; and Outlook Functions
8.4 Using Email Features of Outlook
8.5 The Outlook Calendar, managing Tasks, and Managing Contact
Information in Outlook
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9.4 Inserting Excel chart into a PowerPoint Presentation
9.5 Creating Table in Word from Excel Data
9.6 Creating Excel Worksheet from a Word Table
9.7 Inserting and Linking an Excel Object in Word; Revising and Updating a
Linked Object
9.8 Inserting Word Outline in PowerPoint
9.9 Importing Excel Data into a PowerPoint Chart
9.10 Inserting a Hyperlink in PowerPoint
Recommended Book:
******
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