National Spot Exchange Limited

Circular

Ref. No.: NSEL/TRD/2008/013 October 11, 2008

The Members,

Commencement of Spot Trading in Imported Gold Bar 1 Kg Contract Ex-Ahmedabad

In terms of the provisions of the Rules, Bye-Laws and Business Rules of the Exchange, the
Members of the Exchange are notified as under:

Gold 1 Kg Spot Contract will be available for trading from Wednesday, the 15th
October, 2008.

The contract specifications, delivery & settlement procedures and auction procedure are
specified in Annexure 1, 2 and 3, and will be binding on all the members of the Exchange and
constituents trading through them.

Mr. Arpan Jain can be contacted at +91 9967 575 625 or through email at
arpan.jain@nationalspotexchange.com for any clarification.

For and on behalf of

National Spot Exchange Ltd.

Girish Raipuria
Senior Vice President

Encl.: As above

-------------------------------------- Registered office --------------------------------------

102-A, Landmark, Suren Road, Chakala, Andheri (East), Mumbai – 400 093
Tel.: 022 – 6761 9900 Fax: 022 – 6761 9931
www.nationalspotexchange.com email: NSEL-Trading@nationalspotexchange.com

1
 Annexure 1
Contract Specifications of Gold Bar 1 Kg
Commodity Gold
Description GOLDAHMD2
Contract
Daily contract Buying and selling on intra day basis will be permitted, but all
positions outstanding at end of trading session on a day must
result into compulsory delivery.
Trading period Mondays through Saturdays
Trading session Monday to Friday: 10.00 a.m. to 11.30 p.m.
Saturday: 10.00 a.m. to 2.00 p.m.

Trading
Trading unit 1 kg
Quotation/Base 10 grams
Value
Tick size (minimum
price movement) Re. 1 per 10 grams
Daily price limits 3%
Price Quote Ex-Ahmedabad (inclusive of all taxes and levies relating to
import duty, customs but excluding VAT, any other additional
tax or surcharge on sales tax, local taxes and octroi
Initial margin 6%
Special Margin In case of additional volatility, a special margin of such
percentage, as deemed fit, will be imposed immediately on
both buy and sale side in respect of all outstanding position,
which will remain in force for the same trading day.
Maximum order size 10 kg

Delivery
Delivery unit 1 kg and multiples thereof
Delivery center(s) Ahmedabad at designated Clearing House facilities of Group 4
Securitas
Delivery Period 10% on the closing price
Margin
Quality 995 purity
Specifications It should be serially numbered Gold bars supplied by LBMA
approved suppliers or other suppliers as may be approved by
NSEL to be submitted alongwith supplier’s quality certificate.
If the seller offers Seller will get a proportionate premium and sale proceeds will
delivery of 999 be calculated in the manner of Rate of delivery* 999/ 995
purity If the purity is less than 995, it is rejected.
Tender and Delivery Two days after the trading day
Period
Delivery Logic Compulsory delivery. Net positions at the closing of the
market have to be delivered on the designated tender days.
2
 Annexure 2

Delivery and Settlement Procedure of Gold Contracts

Delivery logic Compulsory delivery. Any buyer or seller having

open position at the close of the day compulsorily
translates into either taking delivery or giving
delivery, which will be settled on (T+2).
Tender days Upto T+2 working day
Mode of communication E mail / Fax or courier
Delivery period margin 10% on the closing price
Exemption from delivery period Delivery Period Margin will be exempted if seller
margin for Seller submits vault receipt to the Exchange on or before
the closing hours of the Trading day / Tender days.
Delivery allocation
- Date - After closing hours of the trading day
- Rate - At the closing/settlement rate.
Delivery allocation will be done at client level.
Delivery pay-in [Commodity] Daily upto T+2 working days 02.00 PM
Regular
Delivery pay-in [Commodity] Daily upto T+3 working days by 11.00 AM
against Auction if any
Delivery pay-out [Commodity] Daily upto T+2 working days by 05.30 PM
Regular
Delivery pay-out [Commodity] T+3 By 01.00 PM
including auction if any
Auction T+2(7:00 PM to 7.30 PM)
Pay-in of funds
MTM pay-in T+1(11.00AM)
Funds pay-in against delivery T+2(Up to 1.00 PM)
Auction pay-in [Funds] if any T+3(Up to 12.00 PM)
Pay-out of funds
MTM Pay out T+1(12.00 noon)
Funds Pay Out (Regular) T+2 (5.30 PM)
Delivery pay-out [Funds] T+3(3.00PM)
including auction if any
Auction Procedure I – Seller Default

Seller having open position on expiry of the contract

has to compulsorily deliver.

If the seller fails to deliver, then the open position

will be covered from the market at the risk and cost
of the seller as per the Exchange auction mechanism
as prescribed in Annexure 3.

II – Buyer Default

The buyer will have to compulsorily take the delivery

of goods and make payment. In case of failure, the
3

Taxes, Duties, Cess and Levies
Deliverable grade of underlying
commodity
Verification by the Buyer at the
time of release of delivery
Validation Process
Exchange will dispose of such goods in the market at
the risk and cost of the buyer as per the Exchange
auction mechanism as prescribed in Annexure 3.
Ex-Ahmedabad.
Inclusive of all charges / levies relating to import
duty, customs. But excluding VAT, any other
additional tax or surcharge on sales tax, local taxes
and octroi.
The selling members tendering delivery will have the
option of delivering such grades as per the contract
specifications. The buyer has no option to select a
particular grade and the delivery offered by the
seller and allocation by the Exchange shall be
binding on him.
At the time of taking delivery, the buyer can check
his delivery in front of Group 4 personnel. If he is
satisfied with the quantity, weight and quality of
material, then he will issue receipt of the metals
instantly. If he is not satisfied with the metal, he can
insist for assaying by any of the approved assayers
available at that center. If the buyer chooses for
assaying, Group 4 person will carry the goods to the
assayer’s facilities, get it assayed and bring it back
to Group 4 facilities along with assayer’s certificate.
If the assayer’s certificate differs from the certificate
submitted by the seller in respect of quality or
weight materially, then the buyer and seller have to
mutually negotiate the final settlement proceeds
within 1 day from receipt of assayer’s report,
however if they do not agree on any mutually
acceptable amount within 1 day, then the Exchange
will send the goods to a second assayer and in that
case, the report received from such assayer will be
final and binding on both buyer and seller. The cost
of first assaying as well as cost of transportation
from Group 4 to assayer’s facilities to and fro will be
born by the buyer, while the cost of second
assaying, if any, will be equally divided between the
buyer and seller. The vault charges during such
period of first and second assaying, if any, will be
born by both the buyers and sellers equally. If the
buyer does not opt for assaying at the time of lifting
delivery, then he will not have any further recourse
to challenge the quantity or quality subsequently
and it will be assumed that he has received the
quantity and quality as per the bill made by the
seller.
On receipt of delivery, the Group 4 personnel will do
the following validations:
a. Whether the person carrying Gold is the
designated clearing agent of the member.
b. Whether the selling member is the bonafide
member of the Exchange.
c. whether the quantity being delivered is from
4
 Exchange approved refinery
d. Whether the serial numbers of all the bars is
mentioned in the packing list provided.
e. whether the original certificates are
accompanied with the Gold Bars
Any other validation checks, as they may desire.
In case any of the above validation fails, the Group 4
Delivery Process Securitas will contact the Exchange office and take
any further action, only as per instructions received
from the Exchange in writing. If all validations are
through, then the Group 4 Securitas personnel will
put the Gold in the vault. Then the custodian of
Group 4 will cut a serially numbered Group 4 receipt
(in triplicate consisting of White, Pink and Yellow
slips), get the signature of the seller’s clearing agent
and signing the same for authorization, hand over
the Pink slip to seller’s clearing agent, send by
courier the third copy (Yellow Colour slip) while
retaining the White for the records of Group 4
Securitas. Group 4 in front of the selling member’s
clearing agent will deposit the said metal into their
vault.
Quality Adjustment The price of gold is on the basis of 995 purity. In
case a seller delivers 999 purity, he would get a
premium. In such case, the sale proceeds will be
calculated by way of delivery order rate * 999/ 995

Procedure of taking delivery For the purpose of taking delivery of goods fully or
from the Vault partially, the Member shall send to the Exchange an
Authority letter on his letter head, authorizing a
representative on his behalf to take the delivery. The
Authority letter sent by the Member shall consist of
the following details:
a. Name of the authorized representative.
b. Name of the Commodity along with quantity.
c. Name of the Vault along with the location.
d. Signature of the authorized representative.
e. Proof of Identity viz. PAN card, driving
license, Election ID of authorized
representative.
f. Photo identity proof duly attested by the
Member.
The above-mentioned details are required to be sent
to the Exchange. Once the Exchange receives the
above-mentioned details, the Exchange will send
Delivery Order (DO) to the Vault authorities directly.

Based on the Delivery Order received, the Vault will

issue the requested quantity to the authorized
representative who has to present himself personally
at the Vault along with the requisite photo identity
proof in original, the copy of which was sent
/communicated to the Exchange by its Member.
The Vault officials will, upon final scrutiny/checking

5

Official Closing Price
Endorsement of delivery order
Vault, Insurance and
Transportation charges
Extension of delivery period
Legal obligation
Applicability of Business Rules
of the identity, deliver goods to the representative of
the Member. The Vault officials in case of any
discrepancy or doubt or any other reason may
refuse to issue the goods to the representative
under the intimation to the Exchange.
The delivery given to the representative shall be
final & binding to the Member at all times.
Official Closing Price shall be calculated by the
Exchange at the close of the trading session. All
trades will be marked to market as per such price,
which will be settled by pay – in/ pay out next day.
All outstanding positions at end of trading session
will be settled by delivery and payment as per
Official Closing Price.
The buyer member can endorse delivery order to a
client or any third party with full disclosure given to
the Exchange. Responsibility for contractual liability
would be with the original assignee.
-Borne by the seller upto commodity pay-out date
-Borne by the buyer after commodity pay-out date
As per Exchange decision due to a force majeure or
otherwise.
The members will provide appropriate tax forms
wherever required as per law and as customary and
neither of the parties (seller member and buyer
member) will unreasonably refuse to do so.
The general provisions of Business Rules of the
Exchange and decisions taken by Board of Directors
and Executive Committee of the Exchange in respect
of matters specified above will apply mutatis
mutandis. The Exchange may further prescribe
additional measures relating to delivery procedures,
warehousing, quality certification, Margin and risk
management from time to time. In case of any
interpretational dispute or clarifications, the decision
of the Exchange shall be final and binding on the
members and others.
6

Auction Procedure on Buyer/Seller Default
In case of Buyers’/Sellers’ Default in Funds/Commodities Pay-in
Applicability of Auction
Symbol for auction Buy-in ABGOLDAMD2
Symbol for auction Sell- ASGOLDAMD2
out
Participation in the
Auction/covering
Acceptance of Bids
Auction will be on NET
Basis.
Broadcast of Auction able
Quantity through TWS.
Annexure 3
When the buyer’s/seller’s fail to honour
funds/commodities pay-in on Funds/Commodities Pay-
in date within the scheduled time fully or partly or
when informed to the exchange about his inability to
make pay-in, it will be treated as buyer’s/seller’s
default and therefore, liable for applicability of
Auction procedure.
The sellers who will participate in auction must have
certified quality stocks in the Exchange approved
Vault. Similarly, the auction buyers who will
participate in the auction must have required funds in
his settlement account as the pay-in of Commodity
and funds will be effected next day morning.
Bids will be accepted within the range of 10% of the
closing price on the day prior to the date of auction.
In case there is simultaneous default by seller and
buyer, then exchange will auction/cover the net
quantity. Exchange will impose penalty of 1% on each
defaulting parties and differential rate of auction price
and settlement price shall be distributed
proportionately to all the sellers or buyers depending
upon the auction or covering of the quantity.
For Example:
Defaulting Sellers Defaulting Buyers
A 1 KG D 1 KG
B 2 KG E 4 KG
C 3 KG F 2 KG
G 3 KG
Total Default Qty 6 KG 10 KG
NET Qty to be auctioned : 4 KG
Penalty of 1% will be imposed on A, B, C, D, E, F and
G of settlement rate of trading day. In addition to this
penalty the differential rate of auction price and
settlement price shall be proportionately distributed to
D, E, F and G as Exchange auctions the commodity in
the market and vice versa.
Exchange will conduct auction and broadcast auction-
able quantity, through TWS, on T+2 day.(T=Trading
date of the contract) (excl. Sundays and Bank
Holidays) at 6.30 PM
7
Declaration of Successful
Bids & funds/commodities
pay-in by auction (new)
Buyers/Sellers
Allocation of accepted
auction quantity to
original buyer/s & close
out of remaining quantity
against defaulting seller/s
Allocation of price
difference of auction price
and settlement price and
also close out amount to
defaulting buyer/s
Pay-out of funds to
original Sellers
Pay-out of commodities to
original Buyers
The Exchange will inform the member/s whose bids
are accepted as successful bids, being the best bids.
The (new) Buyers/Sellers will be required to make
funds/commodities pay-in for their bid quantity
accepted latest by Pay In Funds – 12.00 AM on T+3
day. And Pay In Commodity – 11.00 Am on T+3 day.
If total covering quantity is lower than cover-able
quantity, accepted/auctioned quantity will be allocated
to the original buyer/s on random basis. Un-covered
quantity (i.e. remaining quantity that could not be
covered) will be closed out on
a) 5% above the closing price on the date of
auction.
Or
b) Highest Auction Price.
Whichever is higher
The differential price i.e. covering price and
settlement price and also close out price shall be
proportionately charged to the defaulting sellers.
Any profit out of such covering shall be retained by
the Exchange and will not be passed on to the
defaulting parties
If total auctioned quantity is lower than auction-able
quantity, accepted/auctioned quantity will be allocated
to the auction buyer/s. Un-auctioned quantity (i.e.
remaining quantity that could not be auctioned) will
be closed out on
c) 5% below the closing price on the date of
auction.
Or
d) Lowest Auction Price.
Whichever is lower
The differential price i.e. settlement price and auction
price and also close out price shall be proportionately
charged to the defaulting buyer/s.
Any profit out of such auction shall be retained by the
Exchange and will not be passed on to the defaulting
parties.
T+3 by 3.00 PM, to the tune of quantity auctioned
provided that the auction (new) buyer has fulfilled his
funds pay-in obligation.
T+3 by 1.00 PM, to the tune of quantity auctioned
provided that the auction (new) seller has fulfilled his
8
 commodities pay-in obligation.
Auction Price Auction price will be the weighted average price of all
the bids accepted for this contract.
Default by the Auction- If the member participating in the Auction fails to
buyer fulfill his funds pay-in obligation in time, his position
will be closed out @ 10% above the closing price on
the Auction Pay in date out of which 50% will go to
the original seller and 50% will be retained by the
exchange.
Default by the Auction- If the member participating in the Auction fails to
seller fulfill his commodities pay-in obligation in time, his
position will be closed out @ 10% above the closing
price on the Auction Pay in date out of which 50% will
go to the original buyer and 50% will be retained by
the exchange.
Conditions 1. Defaulting Buyer/s/Sellers will not be allowed to
participate in the Auction process of that contract.

2. Defaulting buyer/seller will not be entitled to any

credits, whatsoever.

3. The counter party member will be allowed to

participate in the auction/covering. In case his bid is
accepted then his position will be squared up and he
will be entitled for the differential amount, if any.

4. The members participating in the auction / covering

must have ready Funds in their settlement account
and pre-certified commodity in the exchange
accredited warehouse as the case may be.

5. The bid price of any or all bids, if in the opinion of

the Exchange is found unreasonable or unrealistic, the
Exchange, without assigning any reasons thereto,
shall have the absolute right to reject such bid/s.

6. Offers, once submitted, cannot be cancelled but can

be modified subject to increasing the quantity and/or
increasing the bid price.

7. On acceptance of the Auction Buyer’s/Seller’s bid/s,

25% of the bid amount will be blocked from the
deposit with the exchange.

Exchange’s Decision The decision of the Exchange will be final and binding
to all the Buyers as well as Sellers and the Auction
participants. Further, the Exchange has the right to
add, modify, delete any or all provisions mentioned
above in the interest of the market and reserve the
right to cancel the auction process at any time.

9
 Annexure 4

Procedure for Deposit of Gold at NSEL Designated Clearing House facilities

of Group 4 Securitas Vault at Ahmedabad

In terms of the provisions of the Rules, Bye-Laws and Business Rules of the Exchange, the
Members of the Exchange are hereby notified as under:

All Members and/or their Constituents, who desire to deposit Gold for delivery at Exchange
platform are advised to note the below mentioned procedure / conditions / norms / charges.

1. Procedure for deposit: Members and their respective constituents willing to

deposit Gold in the Exchange accredited vaults will require to contact vault in
advance for necessary storage arrangements. Based on the intimation received,
the depositor may bring and deposit goods at Exchange accredited vaults along
with the duly filled CID form in the format enclosed as Annexure 5A.

2. Validation process: On receipt of delivery, the Group 4 personnel (Vaulting

agent) will do the following validations:
a. whether the person carrying Gold is the designated clearing agent of the
member.
b. whether the selling member is the bonafied member of the Exchange.
c. whether the quantity being delivered is from Exchange approved refinery
d. whether the serial numbers of all the bars is mentioned in the packing list
provided.
e. whether the original certificates are accompanied with the Gold Bars
f. Any other validation checks, as they may desire.

In case any of the above validation fails, the Group 4 Securitas will contact the
Exchange office and take any further action, only as per instructions received from
the Exchange in writing. If all validations are through, then the Group 4 Securitas
personnel will put the Gold / Silver in the vault. Then the custodian of Group 4 will
cut a serially numbered Group 4 receipt (in triplicate consisting of White, Pink and
Yellow slips), get the signature of the seller’s clearing agent and signing the same
for authorization, hand over the Pink slip to seller’s clearing agent, send by courier
the third copy (Yellow Colour slip) to Exchange while retaining the White for the
records of Group 4 Securitas. Group 4 in front of the selling member’s clearing
agent will deposit the said metal into their vault.

3. If a member wants to deliver imported gold bar, which has been taken out of
secured vaults earlier, he can do the same in the following manner:

a. To start with, NSEL has appointed the following companies. as approved

service providers for the purpose of providing this facility. In future, NSEL may
appoint other service providers also for this purpose:
i. M/s Parker Agrochem Exports Ltd., 15, National Plaza, Ground Floor,
Opp. Lal Bunglow, C.G. Road. Contact person : Mr. Piyush Acharya,
Phone no 26409466, 26405033-34-35
ii. M/s Zaveri & Co. Pvt. Ltd, Swagat, CG Road, Ahmedabad 3800006,
Phone no. 26421455, 26421466, zaveri@zaveri&co.in. Contact person:
Mr. Khyati Mehta.
b. The member willing to deliver imported gold bar, which was taken out of
secured vault earlier will be required to approach any of the above mentioned
10
 entities alongwith physical gold bar and purchase bill/ purity certificate
alongwith other verifications, as may be required.
c. After verification, the service provider will accept the gold bar alongwith other
documents and issue a receipt to the member. The service provider, in turn,
will deliver his own vaulted gold/ certified gold with Group 4 Securitas on
behalf of such member alongwith their own certificate. In case of any dispute in
future about purity or weight of such gold bar, the service provider will be
responsible in all respect.
d. At present, there will be no cost for the service provided by the service
providers. But in future, a service charge upto Rs. 500 per 1 Kg Gold bar may
be levied by the service providers.

4. If a member wants to convert the physical stock into demat form, then he has to
give duly filled CID form.

5. Type of Demat accounts: The following type of Demat accounts may be opened:
• Beneficiary account
• Pool account

6. A beneficiary account is a Demat account in the name of an Individual (single or

jointly). Such an account could also be in the name of a Corporate, a partnership
firm, a society and a trust. It is similar to a bank account. This account is to be
used for transacting in commodity balances held by the account holder at
Exchange accredited vault. These commodity balances would have been in a
physical process set up – represented through a vault receipt.

7. Pool Account: A Member pool account is a demat account opened by Trading cum
Clearing Member/ or Clearing Members of NSEL. This account is opened to
facilitate the pay-in and pay-out process. A Member is required to open both the
pool account as well as a beneficiary account with each of the depositories. Clients
are required to open only beneficiary Account with each of the depositories.

8. Dematerialization Process: Dematerialization refers to issue of an electronic

credit, instead of a vault/warehouse receipt, to the depositor/buyer of
commodities.
Member will submit the duly filled Commodity Inward Document Form (CID)
along with endorsed Warehouse receipt & Q.C.
Exchange will confirm the same & generate the ICIN & C.A and send to both
RTA & Depositories.
RTA will process the same & send the confirmation to Depositories.
Depository will give credit to the concerned IDs.
In holding statement including other details ICIN details will also be
available.

9. Rematerialization Process: Re-materialization refers to issue of physical

delivery against the credit in the Demat account of a client. A client seeking to
rematerialize his holding shall have to make a request to his DP in prescribed
format (refer to the enclosed Annexure 5B) and the DP would route his request
through the depository system to the Registrar & Transfer Agent who shall issue
the authorization addressed to the Vault / Warehouse to release physical delivery
to the said client. The Vault/Warehouse on receipt of such authorization shall
release the commodity to the concerned member or his authorized representative
upon verification of identity.

11
10. Pay in of commodities through depository system: On respective Pay-in day,
Clearing Members choosing the electronic mode of delivery shall effect depository
delivery in the Depository Clearing System as per their delivery obligation. The
seller will have the option to choose the mode of delivery at the time of submitting
the delivery intention to the Exchange, i.e. whether he wants to deliver the
commodities through the electronic warehouse receipt or physical warehouse
receipt.

11. While filling up the Account Transfer Form, the client should take care that all the
details as mentioned below have been correctly entered and all the holders have
signed the form.

• ICIN: This will be available from your Demat Holding/Transaction statement

• Quantity: This is the quantity mentioned against the commodity in your
Demat statement and should be less than or equal to the quantity you have
sold and mentioned in the statement.
• Execution Date: It is the date before the pay-in date on which the
instruction will be executed.
• Market Type and Settlement No. : This is made available in the circular
issued by the exchange and/ or from your broker.
• CM BP ID /CM Name: These details will be available from the respective
clearing members. The client should submit the form to the DP and take an
acknowledgement from the DP for the same.
The DP will enter the instruction in its DP module and on the execution date the
balances will be transferred from the client account to the member pool account.
The member is also required to ensure that it has received all the deliveries from
the clients before the pay-in to the Exchange. On the pay-in day the balances will
be delivered to the exchange and on effecting pay-out, credit will be given to the
buying brokers pool account.

12. Early Pay-in Process: Early Pay-In (EPI) is accepted once the contract enters
into the tender period. The salient features of early pay-in are as follows:-
• Early pay-in allows the member to get exemption from the delivery margin
that would otherwise be collected/blocked from the margin deposits
available with the Exchange in the normal course.
• This delivery out instruction given by the clearing member in case of NSDL
for early pay-in should be Irreversible delivery out instruction. In case of
CSDL, the clearing member has to give instruction slip for early pay-in to
his DP.
• Once the Early pay-in is affected, the member is sure that he has
completed his pay-in as per the scheduled pay in date and time.
• Exemption from delivery margin shall be considered only when the
commodity has been transferred to the Exchange’s account before the
scheduled time. In case early pay-in is not utilized towards the pay-in
obligation of the member, then the same shall be returned.

12
 13. Demat Charges: The members and their constituents willing to hold the
Warehouse receipts in Electronic form will be required to pay the following
charges:-

Sr. Description Charges* Remarks

No.

01 On Market Transfer Rs.100/- per Exchange will

Transaction charge the said
charges to the
02. Off Market Transfer Rs.100/- per DPs. The said
Transaction charges will be
included in
monthly Bill
03. Demat/Remat/Revalid Rs.100/- per
raised against
ation of Commodities Transaction
respective Demat
Account.

*Above charges are in addition to the applicable Warehouse/storage, Fumigation,

Insurance and any other charges, as per the circulars issued by the Exchange
from time to time.

14. Vaulting charges storage of Gold, Gold Mini and Silver : Vaulting charges for
storing of Gold, Gold Mini and Silver at Group 4 Securitas are as under:

Charge Head Commodity Delivery Unit Vaulting Vaulting

Charges Charges
(per day) (per month)

Gold 1 kg Rs. 7.50 Rs. 225.00

Vaulting charges
(inclusive of
Gold Mini 100 gms Rs. 0.75 Rs. 22.50
Insurance charges)
Silver 30 kg Rs. 10 Rs. 300.00
Loading / Unloading Silver 30 kg Rs. 5 / Bar
Charges

Storage charges shall be levied for the actual number of days the goods are stored. Further,
the vaulting charges for the pay-out day are not levied to the Buyer/s, provided the Buyer/s
lifts the goods on the pay-out day. There are no loading / unloading charges for gold and gold
mini.

13
 Annexure 5A

Commodity Inward Document (CID)

Serial No. Pre-printed Date:

Time:
Vault Details
Vault name :
Address :

Depositor Details
Name :
Address & Contact No.: :

Contact Person:

Commodity Details (√ ⁄ X) Gold / Gold Mini / Silver

Commodity Name : No. of Bars:
Weight of Commodity :
Bar No.

Brand / Refinery
Purity

Mode of Vault Receipt (√ ⁄ X)

Physical
Demat : Receipt :
Beneficiary Name :

Details of commodity Demat account to be credited with

DP ID :
DP Name :
Client ID / Beneficiary ID :
Client Name :

Remarks

Signature of Client /
Representative with stamp :
Name of Client/ Representative :

Signature of Vault Manager/Service Provider :

Name of Authorized Person / ID
No. :
14
Note:

a) The expression "Depositor/Client includes any persons or Bank that lawfully holds, or is
the holder in due course of the receipt issued by the Vault manager in respect of the goods
and derives title thereto by endorsement or transfer by the depositor or his lawful
transferee.
b) Acknowledge & accept the terms and conditions of Vault.
c) The Vault manager undertakes to store and delivery goods only in the packages in which
they are originally received.
d) The original quality certificates are accompanied with the Gold Bars.

15
 Annexure – 5B
Rematerialisation Request Form

Depository Participant Name / Address

(To be filled up by the Depository Participant)

RRN Date D D M M Y Y Y Y

Please fill all the details in Block Letters in English. (In case of Lock in Securities, fill up
separate RRF for Lock in securities having different Lock in expiry dates.)

RRF No. Date D D M M Y Y Y Y

I/We request you to arrange to rematerialize the securities mentioned hereunder-registered

in my/our name.

DP ID Client ID
Name of the Company
ISIN I N
Type of Security θ Equity θ Debentures θ Bonds
θ Units θ Other (Specify)
Number of Securities In figures
to Be Rematerialized
In Words
Type of Lot Requested θ Market Lot. θ Jumbo Lot. (Specify Denomination.)
Type of Securities θ Free θ Lock-in
Lock in Reason
Lock in Expiry Date D D M M Y Y Y Y
Documents enclosed

Account Holder’s Details

Name of the First Holder
Father / Husband Name of First
Holder
Name of the Second Holder
Name of the Third Holder
Occupation of the First Holder
Details of Existing Folio (if any)

* In case of remat for repurchase, form provided by the respective company should
be attached along with the RRF

First/Sole Holder Second Holder Third Holder

Name

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Signature
as per DP
Records
Signature
as per DP
Records

Participant Authorization – DP to RTA

Received the above mentioned securities for Rematerialisation from

DP ID Client ID
Name of the Sole /
First Holder
ISIN I N Date D D M M Y Y Y Y

The Rematerialisation Request form has been verified with the details of the Beneficial
Owner’s account and it is certified that the form is in order. The account has sufficient
balances to allow the Rematerialisation as requested. It is also certified that the details of
beneficial owners have been verified and found in order.

Depository Participant Seal and Signature

===========(Please Tear Here)=========================

Acknowledgement Receipt

Received Rematerialisation request form as per details given below :

RRF No. Date D D M M Y Y Y Y

DP ID Client ID
Name of the Sole / First
Holder
Name of Second joint
Holder
Name of Third joint Holder
ISIN I N Quantity

Depository Participant Seal and Signature

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