To: Principal

From: Candice Walton

Subject: Media Center Evaluation Results

The media center was recently evaluated using the Georgia DOE 2010 Library Media
Program Evaluation Rubric. The rubric consists of nineteen categories that are rated on three
levels of proficiency, which are basic, proficient, and exemplary. After reviewing the media
center’s scores, it is with pleasure to inform you that the overall functioning of the media center
is on target. In fact, the media center received exemplary ratings in several categories.
Furthermore, the media center contains adequate space to accommodate teachers as well
as students. The media specialist does an excellent job reading books to students and allowing
them to view and complete activities with the aid of the promethean board. The students and
teachers have constant access to computers in the media center and classrooms. Most
importantly, it is apparent that the media center receives support from both the local and district
level.

However, categories 6, 13, 17, and 18 received a basic proficiency level. In order to
improve the proficiency levels of those categories and an action plan has been designed to
address them.

Category Action Plan

13. One of the national educational technology
goals states: “Effective and engaging software and
on-line resources will be an integral part of every
school’s curriculum.” The GALILEO on-line
service provides Georgia students and teachers
access to exceptional on-line resources at no cost to
the local school district. Searches performed in
GALILEO databases will exceed one million
annually and the number of full content items
viewed will exceed one million annually.
State of Georgia Technology Plan
 The media specialist researches the
different forms of evaluating students.
 The media specialist enlists the aid of
teachers to determine which forms of
evaluation they prefer.
 As the media specialist plans with the
teachers, she also helps to develop
rubrics and self-evaluations.
 Evaluate how the use of rubrics affects
students’ progress.
 The media specialist will develop an
engaging and informative lesson to
deliver to teachers about the usefulness
of Galileo in the classroom.
 The media specialist will present the
lesson and model to teachers how to
use Galileo.
 Have teachers to bring classes to the
media center to teach students the
purpose and use of Galileo.

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 2003-2006.  Monitor the use of Galileo.

17. Local Board approved library media policy is
current. This policy requires development of
procedures for the school system and for selecting
materials locally, handling requests for
reconsideration of materials, considering gifts of
instructional resources, using non-school owned
materials, and complying with the copyright law.
(IFBD, 160-4-4.-.01)
18. Each local school system shall
spend 100 percent of the funds
designated for library media center
costs.(O.C.G.A. 20-2-167)
 The media specialist will meet with the
media committee to address the policy
needs of the media center.
 At the meeting, the members will
review the ALA workbook for policy
writing.
 Using the workbook, the media
specialist as well as media committee
will create a uniform and functional
policy that coincides with a 21st century
media center.
 The policy will be given to the
principal for review and shown to
members of the leadership team.
 Share the policy with the county’s lead
media specialist.
 The media specialist will meet with the
media committee to discuss the
importance of playing an integral role
in the development of the media
center’s budget.
 The committee will write a formal letter
outlining their issues.
 The media specialist with take the
groups’ opinions to the principal as
well as the letter.
 The media specialist, committee, and
principal will inform the county’s lead
media specialist of their concerns.
 The letter will be introduced and read at
the next board meeting.

Moreover, the overall functioning of the media center should meet the needs of all
students. However, the school’s media center received a score of proficient in category 5. This
category states that services are provided to students who have diverse learning abilities, styles,
and needs. In order to improve the category from proficient to exemplary status, the following
action plan should be followed.

 Identify the students with diverse learning abilities, styles, and needs (students with
disabilities, ESOL, etc.)
 Review their identification plans such as IEPs or 504 plans.

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  Locate media resources such as books, videos, and guided reading kits that will cater to
their learning needs.
 Inform teachers of those resources and collaborate with the teachers on developing
assignments and task for their learning needs.
 Teachers and media specialist will assist the students in checking out resources that are
designed for their learning abilities.
 Monitor students’ progress on a monthly basis.

As stated, the media center is conducive to learning, and the media specialist works
extremely hard to help meet the needs of students and teachers. With the few noted changes, the
entire media center will definitely continue to be an oasis of learning for the entire school.