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User Guide
For Use With Your FreeAgentTM Drive
Seagate Manager User Guide for Use With Your FreeAgent Drive i
Contents
Contents
Getting Started .............................................................................................................. 1
Using the Seagate Status Icon ...................................................... 1
Restoring the Seagate Status Icon .................................. 2
Managing Your Drives ............................................................................................ 3
Using the My Drives Window ........................................................ 3
Settings ................................................................................................... 4
Adjusting the Power Setting ............................................. 4
Testing Your Drive ................................................................ 5
Updating Your Software ...................................................... 5
Adjust LED Control ............................................................... 6
Drive Info ................................................................................................ 6
Storage Features ................................................................................. 7
External Storage ..................................................................... 7
Online Storage ........................................................................ 7
Backing Up and Restoring Folders on a FreeAgent
Drive and to Online Storage ........................................................................ 9
Backup Features ............................................................................... 10
Backup Plans for your FreeAgent ................................. 11
Backup Plans for Online Storage ................................... 11
Creating a Backup Plan .................................................................. 12
Using Simple Backup with FreeAgent ........................ 12
Using Simple Backup with Online Storage ................ 13
Creating a Custom Backup with FreeAgent ............ 13
Creating a Custom Backup with Online Storage .... 15
Drive Rotation with FreeAgent ...................................... 16
Managing Backup Settings ........................................................... 17
Editing Backup Settings for FreeAgent ...................... 17
Editing Backup Settings for Online Storage ............. 18
Seagate Manager User Guide for Use With Your FreeAgent Drive ii
Contents
Seagate Manager User Guide for Use With Your FreeAgent Drive iii
Getting Started Using the Seagate Status Icon
Getting Started
The Seagate Manager software, included with your FreeAgentTM drive, adds a powerful set of
tools to your FreeAgent Drive:
• Backup and restore features to enable you to protect your data.
• Online storage, file sharing, and backup. Not available in all regions or with all
products.
• Sync, to synchronize one or more folders between two or more computers.
• Security features, including encryption of multiple files and folders in one location, as
well as backup and sync encryption. Not available in all regions or with all products.
• Settings to control power management, software updates, drive lights and more.
The features described in this guide (except where noted) are compatible with all Seagate
FreeAgent and Maxtor OneTouch drives and both Windows XP and Vista operating systems.
The information popup confirms the drive’s status and identifies the drive letter.
The color of the Seagate Status icon informs you of the drive’s status:
Note: When a backup or sync has failed, the red icon continues to display until the next
successful backup or sync. You can view the log file to determine why the backup failed.
Seagate Manager User Guide for Use With Your FreeAgent Drive 4
Getting Started Using the Seagate Status Icon
Step 2: To display the Seagate Status menu, right-click the taskbar icon:
Step 3: Select the feature you want to access or select Exit to close the menu.
Start >Programs > Seagate > Seagate Manager > Seagate Status Icon
Seagate Manager User Guide for Use With Your FreeAgent Drive 5
Managing Your Drives Using the My Drives Window
You can also get to the My Drives window by clicking the My Drives button in the Command
Panel from any other window within the software.
Command Panel
Help
Online Storage
External Storage
Figure 1: My Drives
The Command Panel across the top of the window allows you to access Seagate Manager’s
features: Backup, Sync and Security.
Seagate Manager User Guide for Use With Your FreeAgent Drive 6
Managing Your Drives Settings
When you use external storage, the middle of the My Drives window displays the connected
FreeAgent drive. If there is more than one drive connected, there will be a list of drives to
choose from. The drive that is currently selected is highlighted in light blue (as shown in Figure
1).
To access advanced settings for the selected drive, click the Settings button.
To get more information about the selected drive, click the Drive Info button.
Any time you need help, you can click the Seagate Manager help icon. If you are not able find
the answer to your question, you can click the Customer Support button to go to Seagate’s
Support website.
Note: External drives are automatically detected and listed in the My Drives window. It can take a
few seconds for the Seagate Manager software to detect your device. If your device
doesn’t appear, make sure it’s properly connected and turned on. All Seagate and Maxtor
external drives are detected.
Settings
The Settings button, located at the bottom of the My Drives window, allows you to access the
following features:
• Adjust Power Settting
• Test My Drive
• Adjust LED Control
• Check for Software Update
Power-saving mode conserves energy by telling your FreeAgent drive’s internal storage disk
to stop spinning when it is not in use. Though power-saving mode uses less electricity, it takes
a little more time for your drive to become active again when you want to use it.
If you use your drive a lot, you may want to choose a longer time interval, so that your work is
not interrupted when opening files from or saving files to your FreeAgent.
If you use your drive less frequently, you may want to choose a shorter time interval, so that
your FreeAgent is not consuming more energy than it needs.
Seagate Manager User Guide for Use With Your FreeAgent Drive 7
Managing Your Drives Settings
Seagate Manager User Guide for Use With Your FreeAgent Drive 8
Managing Your Drives Drive Info
The drive lights may automatically turn back on in the following situations:
• If power is turned off and back on for the FreeAgent
• If the FreeAgent is disconnected and reconnected
Drive Info
The Drive Info feature provides the following information about your FreeAgent drive:
• Volume
The name of your FreeAgent drive.
• Capacity
The total capacity of your FreeAgent drive.
Seagate Manager User Guide for Use With Your FreeAgent Drive 9
Managing Your Drives Storage Features
• Free Space
The amount of space remaining on your FreeAgent drive.
• File System
The Windows file system of your FreeAgent drive.
Storage Features
Using External Storage, you store files on your FreeAgent drive. You can backup or restore
your files using your FreeAgent drive.
Using Online Storage, you store files on the Internet using the Seagate Online Storage
website. You can share, backup or restore files using the Internet.
External Storage
To access Seagate FreeAgent and other external drives connected to your computer:
Step 1: Click External Storage.
All Seagate external drives appear.
Step 2: Select the drive you want to use with Seagate Manager.
Online Storage
To access the Online Storage features of Seagate Manager:
Step 1: From the My Drives window, click Online Storage.
The My Drives Online Storage window appears.
Note: If this is your first time using the Online Storage feature, you’ll need to create an account.
For more information, see Creating a Seagate Online Storage Account
Seagate Manager User Guide for Use With Your FreeAgent Drive 10
Managing Your Drives Storage Features
• To access the Seagate Online Storage website, click Online in the command
panel.
A web browser window opens and the Seagate Online Storage website
appears.
For more information about backing up and restoring files, see Backing Up and
Restoring Folders on a FreeAgent Drive and to Online Storage
Seagate Manager User Guide for Use With Your FreeAgent Drive 11
Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage
Each file you choose to back up from your computer is copied to your FreeAgent drive or
Seagate Online Storage. If you ever lose one of the original files on your computer, you can
easily restore it from the backup version.
For increased data security, you can back up your files to an encrypted folder on your
FreeAgent. Folder encryption uses AES 256-bit encryption to ensure your private files can’t be
accessed without your encryption password. Files that you back up to Seagate Online Storage
are also encrypted and are protected, as well, during the backup and restore processes, with
a secure connection..
Seagate Manager User Guide for Use With Your FreeAgent Drive 12
Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Backup Features
Backup Features
The Seagate Manager Backup features allow you to:
• Back up folders to a FreeAgent drive or the Internet
• Restore backed-up files from a FreeAgent drive or the Internet
• Schedule the backup of selected folders
• Edit backup settings
• Launch an immediate file backup
• Use the same backup plan for multiple FreeAgent drives
• Restore backed-up files
• Back up your files to an encrypted folder
After the initial backup, Seagate Manager backs up changed files in backed-up folders on a
schedule you set or when you click Back Up Now in the Backup window.
Note: The Seagate Manager backup feature does not back up locked files.
Seagate Manager User Guide for Use With Your FreeAgent Drive 13
Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Backup Features
— OR —
• Drive Rotation: You can use the same backup plan with two or more FreeAgent
drives.
To create an account:
Step 1: Connect your FreeAgent drive.
Step 2: Click My Drives.
The My Drives window opens.
Step 3: Click Online Storage.
The My Drives Online Storage window opens.
Step 4: Click Backup or Online in the Command panel.
Step 5: The Online Storage Account window opens.
Step 6: Click Create an online account.
The Create Account window appears.
Seagate Manager User Guide for Use With Your FreeAgent Drive 14
Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Creating a Backup Plan
Step 7: Enter your email address, create a password and re-enter that password.
Step 8: Select your country of residence from the list.
Step 9: Click the checkbox next to I accept the Terms and Conditions.
Note: If you wish to read Terms and Conditions, you can do so by clicking the I accept the
Terms and Conditions link.
Note: If you clicked Online in step 3, A web browser opens and the Seagate Online Storage Log
In page appears. If you wish, you can log in to review the features available on the
Seagate Online Storage website.
You will receive a Seagate Online Storage Welcome email, at the email address
you provided, confirming your new account.
Your Seagate Online Storage account is now created.
From now on, as long as you are connected to the Internet, when you click Online
Storage from the My Drives page and then click Backup, Seagate Manager
automatically connects you to your Seagate Online Storage account. You do not
need to log in or go to the Seagate Online website.
Backing up and restoring files using Seagate Online Storage works the same way
as backing up and restoring files using your FreeAgent drive, except that you use
the Internet instead of your FreeAgent drive.
Seagate Manager User Guide for Use With Your FreeAgent Drive 15
Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Creating a Backup Plan
Step 5: Enter a name for your Backup Plan and click OK.
The Backup window now offers the options of editing your backup settings,
restoring backed-up files and describes your Backup Plan. Scheduled Backup is
turned on.
Seagate Manager User Guide for Use With Your FreeAgent Drive 16
Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Creating a Backup Plan
2. Select each file type you do want to back up and click Add to move it to the
Include list.
2. Select each file type you don’t want to back up and click Add to move it to the
Exclude list.
Note: File extensions are the suffix characters to the right of a file name that define the file
format.
Note: If you do not wish to encrypt your backup, skip to step 13.
Seagate Manager User Guide for Use With Your FreeAgent Drive 17
Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Creating a Backup Plan
Note: If you have already created an External Storage backup plan for your FreeAgent drive, you
can select Copy the existing folder selection, to select the same folders for online
backup that you chose for backup to your FreeAgent drive.
Step 5: Name your Backup Plan, select the folders to be backed up (unless you selected
all you want by copying the existing folder selection in Step 3), and click Next.
The Backup File Types Online Storage window opens.
Step 6: Select the types of files you want to back up:
• All File Types
• Photos, Music, Videos, Documents
Back up any or all of these types of files:
• Custom
Select specific file types to include or exclude for backup:
— To back up only a few of the available file types:
2. Select each file type you do want to back up and click Add to move it to the
Include list.
2. Select each file type you don’t want to back up and click Add to move it to the
Exclude list.
Note: File extensions are the suffix characters to the right of a file name that define the file
format.
Seagate Manager User Guide for Use With Your FreeAgent Drive 18
Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Creating a Backup Plan
Seagate Manager User Guide for Use With Your FreeAgent Drive 19
Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Managing Backup Settings
Note: If you previously had encryption enabled, it remains enabled (displaying a checkmark).
You cannot edit the encryption settings for your backup. The only way to enable or disable
encryption for a backup is to do it when you create the backup plan.
Step 7: Edit the days and/or time you want to back up your folders.
If this drive previously participated in Drive Rotation (sharing a backup plan with
another FreeAgent drive), the Next button is displayed. If not, the Finish button is
displayed.
Step 8: Click Next or Finish.
If you clicked Finish:
The Backup window now displays the new details of your backup and Scheduled
Backup is turned on. You have completed editing of your backup settings.
If you clicked Next:
The Backup Options window opens, showing a list of drives to which this plan
backs up. Go to the next step.
Seagate Manager User Guide for Use With Your FreeAgent Drive 20
Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Managing Backup Settings
Step 9: Uncheck any drive in the list to remove that drive from this backup plan and
click Finish.
Seagate Manager User Guide for Use With Your FreeAgent Drive 21
Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Managing Backup Settings
Note: When you delete an online backup plan, you will no longer be automatically logged in to
Seagate Online. To create a new online backup plan, click I already have an online
account, and reconnect to your online account.
Seagate Manager User Guide for Use With Your FreeAgent Drive 22
Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Managing Backup Settings
Backing Up Manually
You can back up files manually whenever you like, whether Scheduled Backup is on or off or
whether Seagate Manager is open or not.
To get the current information about your backup, move your mouse over the Seagate Status
icon. A message appears with the information about your backup.
Seagate Manager User Guide for Use With Your FreeAgent Drive 23
Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Restoring Files
Click the Seagate Status icon in the Taskbar notification area to display the
Seagate Status menu.
Step 2: Click Online Backup > View Backup Log to open a text file showing the history
of your system backups.
Restoring Files
When you back up the files stored in selected folders, Seagate Manager can save up to ten
(10) previous, or historical, versions of each revised file stored on your FreeAgent drive or
Seagate Online. You can restore a saved historical version of a backed-up file based on the
date it was last modified, or you can restore the file’s most recent version.
Note: An encrypted file is restored based on the date it was backed up rather than on the date it
was last modified.
To restore files:
Step 1: Click Backup in the Command panel.
The Backup window opens.
Listed beneath Restore Files are the date and time of your most recent backup.
Step 2: In the Backup window, click Restore Files.
The Restore a Backup window opens.
Seagate Manager User Guide for Use With Your FreeAgent Drive 24
Backing Up and Restoring Folders on a FreeAgent Drive and to Online Storage Restoring Files
Seagate Manager User Guide for Use With Your FreeAgent Drive 25
Synchronizing Folders
Synchronizing Folders
With Sync, you can easily keep important files up to date in multiple locations. You select one
or more folders on your computer to synchronize. Whenever any files change or are added
inside your folder(s), they are automatically copied to your FreeAgent.
You can even synchronize folders between different computers, which is convenient way to
move files between a computer at work and a computer at home.
Note: Files cannot be synchronized between computers running XP and those running Vista.
Figure 1: Sync
Note: Make sure all computers participating in the Sync are set to precisely the same time to
ensure that Sync works properly.
Seagate Manager User Guide for Use With Your FreeAgent Drive 26
Synchronizing Folders Using Simple Sync
Seagate Manager User Guide for Use With Your FreeAgent Drive 27
Synchronizing Folders Using Custom Sync
Custom selection allows you to choose the specific file type (by specifying that
file’s extension) to include or exclude in synchronization:
— To permit synchronization of a specific file type:
2. Select each file type, one at a time, that you want to include, and click Add to
move it to the Include list.
2. Select each file type, one at a time, that you want to exclude, and click Add to
move it to the Exclude list.
Note: File extensions are the suffix characters to the right of a file name that define the file
format.
Step 6: After you’ve selected the types of files to sync, click Next.
The Sync Options window opens.
Step 7: Select your Sync options:
• Sync Rules:
— Sync automatically each time a file changes
— Sync manually using the Sync Now button in the Sync window
• Copy & Replace Rules
— Always replace older file versions with newer versions
— Ask before overwriting a file
• Sync Encryption
— Automatically encrypt synchronized files on the Seagate FreeAgent drive
You must set up Encryption before you can select Sync Encryption. See Using
Sync Encryption for more information.
Note: You can select Sync Encryption only during your initial setup of Sync. If you later decide
you want to encrypt synchronized files, you must delete your current Sync settings and
create new settings.
Seagate Manager User Guide for Use With Your FreeAgent Drive 28
Synchronizing Folders Completing the Sync
password since all encrypted folders are stored in the same folder, called
“Encryption Folder.”
Before you can enable Sync Encryption, you must set up Encryption in the Security window.
If you have not yet set up Encryption, the Sync Encryption option is grayed out in the Sync
Options window.
Note: If you select Sync Encryption, all users must have your encryption password in order to
access synchronized folders on their computers.
The first time you connect your FreeAgent to a second computer to complete a Sync, you’re
asked where to put the synchronized folders on this computer.
Seagate Manager User Guide for Use With Your FreeAgent Drive 29
Synchronizing Folders Editing Sync Settings
Step 3: In each window, select the location at which to store the synchronized folders on
this computer and click OK.
From now on, the selected folders will automatically sync with the versions on
your Seagate FreeAgent drive each time you connect the drive to the computer.
Seagate Manager User Guide for Use With Your FreeAgent Drive 30
Synchronizing Folders Using Automatic Sync
Note: If you delete your synchronized files in the Seagate Sync folder on your FreeAgent, you
can recover the last two versions of those files in the “SyncRecycleBin01” and
“SyncRecycleBin02” folders, respectively.
Seagate Manager User Guide for Use With Your FreeAgent Drive 31
Synchronizing Folders Using the Sync Preview Window
If you do NOT want to overwrite an older file version with a newly-synchronized version,
• Uncheck the file in the On column.
Seagate Manager User Guide for Use With Your FreeAgent Drive 32
Synchronizing Folders Using the Sync Preview Window
When Automatic Overwrite is off, the Seagate Manager displays the Sync Preview window to
allow you to decide whether to overwrite an older file version with a new version.
Seagate Manager User Guide for Use With Your FreeAgent Drive 33
Managing Security
Managing Security
The Encryption feature provides encryption of multiple files and folders in one location, the
Encryption folder. After you create and set a password for the Encryption folder, you can drag
and drop files and folders into it to secure them.
When the files are encrypted, they are copied. No files are moved on your computer. The
original, unencrypted version of a file or folder remains on your computer along with the newly
encrypted version. For total security, you should delete the unencrypted version from your
computer.
If you do not delete the unencrypted original version of a file, and you later decrypt the
encrypted version back into the same location, you will be notified that it will overwrite the
original unencrypted version.
Figure 1: Security
Seagate Manager User Guide for Use With Your FreeAgent Drive 34
Managing Security
Step 5: Drag files and folders into your Encryption folder as you would into any folder.
Seagate Manager User Guide for Use With Your FreeAgent Drive 35
Managing Security
Step 6: Delete the original, unencrypted versions of the files and folders from
your computer.
Note: Your encrypted files and folders will not be completely secure unless you delete the
original, unencrypted versions from your computer.
Seagate Manager User Guide for Use With Your FreeAgent Drive 36
Managing Security
Note: There is no way to recover a forgotten encryption password. If you forget your encryption
password, you must delete the Encryption folder.
Warning: When you delete an Encryption folder, you also delete the data stored in it. To
retain your data, be sure to remove files and folders from your Encryption folder
before you delete the folder itself.
Seagate Manager User Guide for Use With Your FreeAgent Drive 37
Managing Security
Note: After you open your Encryption folder on the first computer and user account with which
you use Seagate Manager, it will be saved on that computer so that will never need to
enter it again. When opening your Encryption folder from another computer or user
account, however, you will need to enter your password.
Seagate Manager User Guide for Use With Your FreeAgent Drive 38
Managing Security
Note: Files can also be dragged and dropped at the desired location on your computer. Folders
cannot be dragged and dropped; you must use the Decrypt operation to remove folders
from an Encryption folder.
Seagate Manager User Guide for Use With Your FreeAgent Drive 39
Managing Security Seagate and Maxtor Seagate SecureTM Storage Devices
A Delete warning window opens, asking you to confirm your intention to delete
the files.
Step 2: Click Yes.
The selected items are deleted from the Encryption folder.
Note: Files can also be dragged and dropped into the Recycle Bin. Folders cannot be dragged
and dropped; you must use the Delete operation to delete them from an Encryption folder.
Seagate Manager User Guide for Use With Your FreeAgent Drive 40
Managing Security Seagate and Maxtor Seagate SecureTM Storage Devices
You can ask for your password hint to help you remember your password, as long as you
originally created a password hint.
If you still can't remember your password, the only way to regain access to your Seagate
Secure drive is to KeyErase it. This will erase ALL of your files and allow you to reset your
password.
Once you KeyErase your Seagate Secure drive, there is no way to recover your files (even by
using a data recovery service). Only do this as a last resort!
Seagate Manager User Guide for Use With Your FreeAgent Drive 41
Managing Security Seagate and Maxtor Seagate SecureTM Storage Devices
Step 5: In the Password Hint field, type the hint that will help you to remember
your password.
Step 6: Enter the Security ID for your drive.
The Security ID is a 25-character code printed on the bottom of the drive case.
Step 7: Click Set.
Your password hint is now set.
Seagate Manager User Guide for Use With Your FreeAgent Drive 42
Managing Security Seagate and Maxtor Seagate SecureTM Storage Devices
Step 6: In the Password Hint field, type the hint that will help you to remember
your password.
Step 7: Enter the Security ID for your drive.
The Security ID is a 25-character code printed on the bottom of the drive case.
Step 8: Click Set.
The Password Hint Set window appears.
Step 9: Click OK.
Your new password hint is now set.
KeyErase
KeyErase completely removes ALL data from your Seagate Secure drive. This feature is
provided as the only way for you to regain access to your Seagate Secure drive if you forget
your password.
This extra level of security is provided so that if your drive were to fall into the wrong hands,
your valuable data could not be stolen.
Note: Once you KeyErase your Seagate Secure drive, there is no way to recover your files (even
by using a data recovery service).
Seagate Manager User Guide for Use With Your FreeAgent Drive 43
Managing Security Seagate and Maxtor Seagate SecureTM Storage Devices
Note: The Security ID is a 25-character code printed on the bottom of the drive case.
Note: For details on how to set your password hint, see the Password Hint section.
Note: You can also use the Windows Disk Management utility to format your Seagate Secure
drive.
Seagate Manager User Guide for Use With Your FreeAgent Drive 44
Index
deleting
Index encrypted files 31
synchronized files 28
Drive Info feature 6
A drive lights 6
account creation, for Seagate Online Storage 11 drive rotation 16
automatic overwrite 30 drives
automatic sync 28 backing up to more than one 16
B displayed in "My Drives" window 3
erasing Seagate Secure 40
backup
info 6
custom 11 managing 3
simple 11
rotation 16
backup features, in Seagate Manager 10 Seagate Secure 37
backup log 20 testing 5
backup plans unlocking 37, 38
about 11, 12 E
custom 13, 15 editing sync settings 27
deleting 18, 19 encryption 31
scheduling 19
about 31
simple 12, 13
folder 31
with drive rotation 11, 16
of synchronized files 25
backup settings password 9
editing 17, 18 encryption folder
managing 17
creating 31
backups deleting 34
about 9 deleting files and folders from 36
manual 20 managing 33
scheduled 19 opening 34
C encryption folders 9
capacity 6 encryption password, changing 33
checking sync status 27 energy, conserving 4
command panel 3 erasing Seagate Secure drives 40
completing the sync 26 external storage 3, 4, 7
copying 9 F
during encryption process 31 features
custom backup 11 Seagate Manager software 1
custom sync 24 file extensions 25
custom sync, about 23 file system 7
D file types, synchronizing 25
decrypting 35 files, overwriting older versions 30
Seagate Manager User Guide for Use With Your FreeAgent Drive xlv
Index
folders restoring 22
synchronizing restoring
folders, synchronizing 23 about 9
free space 7 historical versions 21, 22
FreeAgent device most recent versions of files 22
Seagate status icon 2
managing 3
software for 1 S
H saving power 4
historical versions of files, restoring 21, 22 scheduling backups 19
I Seagate Online Storage
Seagate Manager User Guide for Use With Your FreeAgent Drive xlvi
Index
folders 23
see also sync
T
terms and conditons, of Seagate Online Storage 12
testing drives 5
turning off automatic sync 28
U
updating software 5
V
volume 6
Seagate Manager User Guide for Use With Your FreeAgent Drive xlvii