Case Study
Kista Science Tower
Färögatan 33
164 51 Kista
Sweden
Tel:+46 (0)8 585 020 00
www.ebuilder.com
eBuilder provides travel administration to the
Absolut Company in the UK
The Absolut Company, maker of
one of the world’s leading spirit
brands, has trusted its travel ad-
ministration needs in Sweden to
eBuilder for many years. And when
the Absolut Company opened its
new sales office in the UK, eBuild-
er’s standard Travel and Expense
Management Cloud Process® con-
tinued to be their choice.
But this wasn’t the only piece of
good news for eBuilder: with the
opening of the new office, eBuilder
welcomed the Absolut Company, its
valued, long-standing customer, as
its first customer in the UK.
A single source: good for vodka,
good for travel administration
Every drop of Absolut Vodka in the
world comes from a single source in
a small village in Sweden. In this
case, what makes good vodka also
makes good travel administration.
eBuilder provides a single source
(point) of travel administration for
administrators and travelers in both
Sweden and the UK via a web-based
www.ebuilder.com
interface that is available anywhere,
anytime. And if the Absolut Com-
pany needs travel administration
assistance in other offices, they, too,
can enjoy the benefits of Travel and
Expense Management’s single point
of administration.
An integrated network of travel
providers
The Travel and Expense Manage-
ment Cloud Process integrates ap-
proved travel providers into a single
integrated network. It ensures that
travel services are always booked
with company-sanctioned providers
and that all charges are in line with
the contract between the company
and travel provider. Furthermore,
Travel and Expense Management
automatically provides the travel
providers in the network with up-to-
date company and personal profile
information so providers use the
same current, correct information to
make the requested travel arrange-
ments.
Traceable trip expenses from end-
to-end
All trip-related transactions, expense
reports, and travel account invoices
are assembled under one trip iden-
tification number from the time the
trip is booked until the final invoice
is paid. This provides complete
traceability for every trip and its
related transactions, expenses, and
costs. At the aggregate level, manag-
ers get visibility into travel costs,
which helps to keep travel spend-
ing within the existing budget and
provides accurate data with which to
plan future budgets.
Automated travel account invoice
reconciliation
When the travel account invoice
arrives, it is verified at the transac-
tion level against the delivery notes
received from the travel providers
and then automatically sent for
authorization and payment. Admin-
istrators get involved only if there is
an exception.
 Case Study

A head start on expense reports

When it is time to complete an expense report, employees eBuilder Travel and Expense Manage-
log in to Travel and Expense Management, where the transac- ment Cloud Process® Benefits
tions they charged on their company credit card are listed.
The employee selects the trip-related charges to be included
in the report and enters any cash expenditures. Reduced Costs Reduced Lead times
• Reduces travel • Prepackaged
costs by a mini- integrations of
Travel and Expense Management: a “vision support” solu- mum of 5% business process
tion • Reduces travel network, includ-
administration ing suppliers,
While it continues to grow as one of the world’s leading spirit costs by up to banks, travel
companies, the Absolut Company’s innovative campaigns 75% agencies, and card
that fuse art, advertising, and a challenge to do things differ- companies
ently promote its “vision for a better world.” • Expedites the
Improved Control travel claim ap-
• Compliance with proval process
By creating innovative solutions based on integration, col- laws and tax regu- • Eliminates
laboration, and automation, eBuilder is proud to be able to lations time-consuming,
help companies such as the Absolut Company streamline • Control and repetitive manual
business process network so they can devote more resources to follow-up of the tasks
strive to achieve their vision. organization’s • Automates recon-
travel policies ciliation and ac-
• Improved control counting of travel
For information about the Absolut Company, see: of the company´s account invoice
travel activities data with travel
www.absolut.com/ • Secure ownership provider invoice/
of profile and trip delivery note data
For more information about eBuilder, see: information • Processes pur-
• Enables fast and chase transactions
Order fulfillment process, After sales process or practical analysis from credit cards
contact: and reporting • Faster turnaround
Sales@ebuilder.com • Enhances man- time for travel
agement of the expenses
+46 (0)8 585 020 00 entire travel-
related purchase-
to-pay process
• Company and Improved Customer
traveler profile Satisfaction
management • Improved
• Real-time in- organizational
formation from efficiency and
your entire value reduced admin-
network istrative costs for
• Role-based travel throughout
information for the end-to-end
authorized users process
• Proactive follow-
up for effective
cost control

www.ebuilder.com