Efficiency: Keyboard Shortcuts

Keyboard Shortcuts
You can quickly accomplish tasks you perform frequently by using shortcut keys — one or
more keys you press on the keyboard to complete a task. Use the same standard shortcuts for
many applications or design your own!

EDITING/FORMATTING: Ctrl+Shift+M: Decrease Indent

Ctrl+A: Select All Ctrl+Shift+A: Capitalize highlighted text
Ctrl+C: Copy Shift+F3: Changes capitalization of
Ctrl+X: Cut highlighted text
Ctrl+V: Paste Ctrl+Shift+F: Highlight font name on
F7: Spelling & Grammar tool bar
Shift F7: Thesaurus Ctrl+Shift+P: Highlight font size on
Ctrl+Z: Undo typing toolbar
Ctrl+Y: Repeat typing Ctrl+P: Print
End: Move cursor to end of line Ctrl+F2: Print Preview
Ctrl+End: Move cursor to end of Ctrl+F5: Restores document window
document Ctrl+F10: Maximize document window
Home: Move cursor to beginning of line Ctrl+F6: Displays the next open
Ctrl+Home: Move cursor to beginning document window
of document Ctrl+Shift+F6: Displays previous open
Ctrl+B: Bold document window
Ctrl+I: Italicize Alt+F4: Quit WordCtrl+]: Increase font
Ctrl+U: Underline size
Ctrl+E: Centers text Ctrl+[: Decrease font size
Ctrl+J: Justifies text Shift+Alt+Up Arrow: Move paragraph
Ctrl+L: Left aligns text up
Ctrl+R: Right aligns text Shift+Alt+Down Arrow: Move
Ctrl+M: Increase indent paragraph down

HIGHLIGHTING TEXT:
F8: Starts Highlighting – use arrow key to continue highlighting, or press the key again to
highlight a word, sentence, paragraph and entire document
Shift+F8: Undo most recent highlighting
Esc: Ends highlighting

WINDOWS:
F1: Open Help

WORD PROCESSING:
Ctrl+N: New blank document
Ctrl+O: Open document
Ctrl+W: Closes current document
Ctrl+S: Saves current document
F12: Save

This document was developed by Subhashini Balagopal and Patti Young, Richmond Community Schools,
300 Hub Etchison Pkwy., Richmond, IN 47374. Permission to photocopy is granted for non-commercial
purposes if this credit is retained. It has been updated by the ATTO project, 2003.
Other websites for Keyboard Shortcut Information
MS Word: http://www.obs.org/cheatsheet/MSWord%20shortcutkeys.htm
Internet Explorer Shortcuts: http://www.obs.org/cheatsheet/ieshortcut.htm

Check HELP on MSWord to find more keyboard shortcuts

This document was developed by Subhashini Balagopal and Patti Young, Richmond Community Schools,
300 Hub Etchison Pkwy., Richmond, IN 47374. Permission to photocopy is granted for non-commercial
purposes if this credit is retained. It has been updated by the ATTO project, 2003.
Customizing Shortcut Key Assignments
You can customize shortcut keys in Word by assigning shortcut keys to commands that do not
already have them or by removing shortcut keys you don't want. If you don't like the changes
you make, you can return to the default shortcut key settings at any time.

You can assign a shortcut key to a command, macro,

font, AutoText entry, style, or a commonly used
symbol.

1. On the Tools menu, click Customize.

2. Click Keyboard.
3. In the Save changes in box, click the current
document name or template in which you want
to save the shortcut key changes.
4. In the Categories box, click the category that
contains the command or other item.
5. In the box to the right, click the name of the
command or other item.
Any shortcut keys that are currently assigned appear in the Current keys box.
6. In the Press new shortcut key box, type the shortcut key combination you want to
assign.
7. Click Assign.

To restore any key assignments to their original settings, click Reset All.

Note: You can also assign keyboard shortcuts to symbols within the Insert/Symbols
window. If you don't like the changes you make, you can return to the default shortcut
key settings at any time