Beruflich Dokumente
Kultur Dokumente
Panafric Hotel
Nairobi, Kenya
3rd May 2011
Accenture and Accenture Development Partnerships
Accenture
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IT Shared Services – Agenda
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IT Shared Services – Agenda
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What is IT Shared Services?
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Project Overview
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IT Shared Services – Agenda
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Current State Assessment Overview
Our team worked closely with eGovernment and Kenya ICT Board from April –
August 2010 to assess the current state of the Government of Kenya’s IT spending,
workforce, technology, capabilities, priorities and key projects.
Met with over 250 people across Central and Local Government
Collected IT budget, spending, workforce, asset and project information from 42
Ministries and 4 entities
Assessed detailed application, data and infrastructure for 8 Ministries
Analyzed IT budget and workforce across 175 Local Authorities
Collected detailed IT spend, asset and project information from 22 Local Authorities
Held 10 workshops with ICT Heads and officials
Visited 22 Local Authorities
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Key Findings
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Current State Findings – IT Enabled Projects
80+ technology-enabled projects worth over 35 billion KES are in progress or are
planned for delivery across 39 Ministries.
Project Ministry 2009 2010 2011 2012 2013 2014 2015
Digitalization
High Court Registry- digitization & Application Judiciary TBD (in progress)
Digitization of Company Registry Files State Law 170 million KES (in progress)
Education
Infrastructure
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Current State Findings – IT Spend by Component
Higher levels of spending on hardware, reflecting the relatively lower cost of labor
and greater opportunities for non-labor savings.
Excluded Ministries Total: 9 Cooperative, PSCK,OPM,DPM, Trade, Industrialisation, Education, Local Government, Provincial Admin,
Source: Government of Kenya IT Data Collection, June 2010 and Accenture analysis, and Gartner IT Metrics
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Current State Findings – Process & Organization Maturity
IT capabilities across the Ministry ICT organizations are fairly limited, reflecting
minimal investments in standard, repeatable processes.
Capabilities Description Maturity Rating Current Rating Target Rating*
• Need consistent,
How business strategies are translated ↑ Process in place for E-Government to define methodological approach
into IT investment and operating the strategy. to building the strategy.
Strategic IT Alignment
plans. How IT impacts enterprise ↓ Defined Strategy and Enterprise Architecture This will gain support to
performance and is measured not realised build IT across
Government.
• Require structured,
How IT decisions are made, sponsored, ↑ Some standards are in place documented portfolio
enforced and how overall IT mgmt
IT Governance ↓ Limited portfolio mgt. Poor budget control.
performance and IT investment • Need clear and
outcomes are tracked ↓ No overall framework unambiguous roles &
responsibilities
Current rating None Repeatable Managed The ratings indicate the relative maturity of execution within the specific
domain. It is not necessarily desirable for a company to be at best practice
Target rating* Initial Defined Optimising
level in all areas.
* Target rating is based on estimated desired position with respects to ambition to implement an IT Shared Service and the size of the Client’s IT org.
•** Current Rating rationale is based upon interviews with Heads of ICT and Data Collection process.
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Current State Findings – Process & Organization Maturity
IT capabilities across the Ministry ICT organizations are fairly limited, reflecting
minimal investments in standard, repeatable processes.
Current rating None Repeatable Managed The ratings indicate the relative maturity of execution within the specific
domain. It is not necessarily desirable for a company to be at best practice
Target rating* Initial Defined Optimising
level in all areas.
* Target rating is based on estimated desired position with respects to ambition to implement an IT Shared Service and the size of the Client’s IT org.
•** Current Rating rationale is based upon interviews with Heads of ICT and Data Collection process.
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Current State Findings – Process & Applications
While there is not a lot of duplication across applications, very few Government core
business functions are automated.
Customer Self-Service
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Ministry Citizen Business Self- Govt Employee Citizen
Websites Self-Service Service Self-Service Engagement
Operational
15 2 2 1
Finance & HR, Workforce Customer
Procurement IT & Telecomm Other
Accounting & Payroll Service
Some level of
Fully automated Not automated Number of applications
automation
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Current State Findings – Data Management
Even if all of the IT-enabled Projects were completed, accessing a citizen’s data
would still be complicated, reflecting the need for a common architecture.
Database
Date of Birth:
07/12/1980
Finance
Database
Personal ID: 23909871
Name: Kamau Nzioki
Information: >Passport/Visa
Immigration
Vehicle Registration Database
…
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IT Shared Services – Agenda
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Key Recommendations
1. Shared services centre – implement a single organisation that will be responsible for handling non core
ministry functions ranging from Technology, Processes and People. Leverage Government ICT
organizations particularly the Kenya ICT Board to deliver IT-enabled projects
2. IT investments – refocus the IT spending to balance future IT investments with greater focus on process
automation. Introduce global governance and prioritization over all IT investments
3. Standardization – implement Government wide approach of working across core IT processes
4. Ownership – assign owners and define decision rights across global IT processes and capabilities
5. IT projects execution – implement a consistent and predictable methodology of executing IT projects to
completion within time and budget
6. Human capital – identify and recruit resources with relevant industry skills. Develop a comprehensive
training curriculum to continuously keep resources up to date. Create a rewards and retention program to
ensure skills retention and organisational continuity
7. Initiative alignment – take advantage of ongoing foundational initiatives (NOFBI, EMAX, Govt Data
Centre) to expedite shared services realization in Central, County and Local Governments. Use the
existing opportunity to analyze and define a roadmap to streamline the ICT projects that are underway
8. Financial management system implementation – kick-start the Finance implementation project as
flagship for Shared Services application
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Government of Kenya Shared Services Framework
The Kenya Shared Services Framework defines the major elements of shared services within
Government and its operation through the Shared Services Centre.
Performance Management: Service & Operating Model:
How does the SSC measure its How will people, processes, and
performance against technology interact to support the
commitments made to customers organisation’s strategy? Which IT
e.g. Performance Reports& services will be offered by the
Balance Scorecards? SSC?
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Operating Model – Overview
The IT Shared Service Operating Model defines the interaction between people, process and
entities involved in IT service delivery
Government Retained IT
Central Government Local Government Government Parastatals Services:
• Enterprise Architecture
• IT Strategy & Planning
Government Business Processes • Ministry Specific Architecture
• Requirement Gathering
SSC Government Relationship Management • Ministry Specific Application
Solution Development
1. GRM
2. SSC Services
3. Help Desk
1. Strategic Direction & Planning
and Engagement
2. Implementation, Maintenance and
Projects
SSC Government Government IT 3. IT Support to Ministries
Relationship Management Shared Service Centre 4. Engagement with Suppliers and
Contractors
SSC Services Data Centre
• Programme & Project Management
• Application Development Project Delivery Capacity
• Application Maintenance & Support ICT Marketing & • Project Management Capacity for the
• Infrastructure & Security Communication delivery of the Shared Services
Project
19 Kenya Government
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Organization Design – Functions
The IT Shared Services Centre organization will deliver key functions to enable the
effective delivery of IT services to the Government
SSC Operating
Model
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Shared Services as enabler for Citizen Focused Services
Government Portal – Single View of the Kenyan Government for all users
Citizens will be able to access Ministry Employees will be able to access Quasi Government will be able to access
Websites, apply for passports, driving Operational Applications (ERP) and have Operational Applications and retrieve
licences all online. a single version of the data at any time. reports as per specific requirements.
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Shared Services as enabler for Citizen Focused Services
2 Citizen queues for an application form in the 2 Citizen completes application online.
Ministry.
Citizen returns home to fill in the Application. Ministry processes the application and may request
3 3
further information from the Citizen by email.
4 Citizen travels to Nairobi to submit the Application 4 Online processing speeds up the end to end
by paper. lifecycle of applications.
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Kenya IT Shared Services in a Cloud
IT Shared Services
Ministry
Cloud Functions Application
(HR, Finance, Interoperability Disaster Recovery Site
Procurement)
Citizen
Services (e.g. Infrastructure
Web, Lands, Services
Provide content, Immigration)
utilise services
Quasi
Government
organisations
Central Government
Public Access
Local Government (home, internet
23 kiosk, PDA)
Operating Model – Regional Hubs
A single IT SSC with Regional Hubs enable Local Government IT SSC to extend end
user services and enhance technology service delivery physically.
IT in the Kenyan Government will evolve from primarily supporting client computing
to being a strategic enabler of Government functions.
Strategic
Partner
Phase 1 – Creation of an operational Phase 2 – Roll out of enabling Phase 3 – Increase impact to citizens
IT Shared Services Center technologies
Mobile Enabled Services SMS Enquiry & Mobile Payment Smartphone Applications
Desktop Management Desktop Management Desktop Management Visual
End User Tools
Phase I Phase II Phase III Collaboration
Infrastructure Management
Architecture
IT Shared Services Centre will increase the number and quality of services. Visibility
of IT spend while delivering current services and projects at lower cost.
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Shared Services Benefits Overview
Shared
Services Economy of Consolidated functions and
Benefits Scale processes eliminate
redundancies and minimize
the cost of transaction
Standardized practices and Standardization processing activities
compatible data provide a Flexibility
common language and feel to
diverse operating units and
facilitate analytical decision- A shared services utility acts as
making an organizational infrastructure to
ease reorganization of operating
departments
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