Administrative manager job description

Job purpose of Administrative manager is to plan, direct, or coordinate supportive

services of an organization, such as record-keeping, mail distribution, telephone
operator/receptionist, and other office support services…
Key duties/responsibilities of Administrative manager:
1. Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen;
establishing policies, procedures, and work schedules.
2. Provides communication systems by identifying needs; evaluating options; maintaining
equipment; approving invoices.
3. Maintains administrative staff by recruiting, selecting, orienting, and training employees;
maintaining a safe and secure work environment; developing personal growth opportunities.
4. Accomplishes staff results by communicating job expectations; planning, monitoring, and
appraising job results; coaching, counseling, and disciplining employees; initiating,
coordinating, and enforcing systems, policies, and procedures.
5. Purchases printed materials and forms by obtaining requirements; negotiating price,
quality, and delivery; approving invoices.
6. Completes special projects by organizing and coordinating information and requirements;
planning, arranging, and meeting schedules; monitoring results.
7. Provides historical reference by developing and utilizing filing and retrieval systems.
8. Maintains continuity among corporate, division, and local work teams by documenting and
communicating actions, irregularities, and continuing needs.
9. Maintains professional and technical knowledge by attending educational workshops;
benchmarking professional standards; reviewing professional publications; establishing
personal networks.
10. Contributes to team effort by accomplishing related results as needed.
11. Improves program and service quality by devising new applications; updating procedures;
evaluating system results with users.
12. Achieves financial objectives by anticipating requirements; submitting information for
budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
II/ Key job tasks of finance manager
1. Planning and development
• Take responsibility for overall management and delivery of the business plan.
• In conjunction with the governing body, draft, monitor and assess the business and
development plan.
• Assess options for coordinating the activities, procedures and systems so as to promote
common policies and practices.
• Manage the development of the service to ensure that the promotion of equality of
opportunity and challenging discrimination are central to strategic development, management
and its services to clients.
2. Resource acquisition
• Develop the organization’s funding base to secure present and future service delivery.
• Liaise and negotiate, as appropriate, with the funding authority and other funding sources on
future service delivery initiatives and developments in conjunction with the operations
Manager.
• Maintain appropriate relations with funders and make reports as necessary, ensuring
compliance with any contracts.
• Identify opportunities for funded development of the service and to submit bids and
applications accordingly.
3. Financial management
• Maintain day-to-day financial control of the service within budget heads agreed by the
trustee board.
• Ensure that all finances are properly administered and monitored, including credit control.
• Support the Honorary Treasurer in the provision of information for the estimates.
• Advise on the proper allocation of resources.
• Ensure that appropriate financial regulations and controls are in place and in use at all times.
• Prepare and review detailed budgets for approval by the governing body in conjunction with
the Honorary Treasurer and/or appropriate Sub-Committee.
• Make regular reports to the governing body on income, expenditure and any variations from
budgets.
• Ensure that all financial reporting obligations are met in relation to submissions for funding,
for grant aid, for contracts and any other initiatives.
• Act as cheque signatory for and authorize expenditure up to limits as agreed by the
governing body.
4. Staff management
• Ensure, delegating as appropriate, that each service location is adequately managed, staffed
and resourced.
• Overview of Policies and Procedures, Employment, Volunteer and Internship Agreements.
5. Public relations and social policy
• Develop and oversee appropriate publicity through effective relations with the media, other
community organizations and through public speaking.
6. Customer/ Associates section
• Process customer financing fast and efficiently.
• Introduce 100% of customers to the assistant finance director.
• Maintain customer satisfaction ratings at or above department objective.
• Assist other finance managers with customers and promote a helpful team environment in
the department.
• Search for solutions to problems.
• Understand there is no situation extraordinary enough to excuse lack of courtesy toward any
customer or employee.
• Maintain good relationships with salespeople and seek out opportunities to assist in their
training.
7. Financing production section
• Keep your pending and delivered report updated daily.
• Set personal sales goals – short term & long term.
• Review your monthly and annual forecasts.
• Always learn more about your products.
• Share your successes and work on solutions to problem areas.
8. Administrative section
• Be on time and prepared.
• Dress for success – shirt and tie required daily.
• Ensure all necessary paper work is correct for each customer.
• Keep your office supplied with correct forms to complete each customer transaction.

Finance Manager Job profile and Description

The Finance Manager is a professional responsible for advising and supporting clients by enabling them to
make sound business choices. The financial managers work in private and public sectors often in small
businesses like retailers, middle level businesses such as financial institutions to large scale businesses such
as multinational companies. The financial manager helps a client make careful considerations of all aspects
in business before making a business decision. The finance manager also advises clients about the
importance of budgetary planning and the financial implications of the business decisions that they make.
The roles of a financial manager differ depending on the size of the firm. In small firms for example, the role
involves collecting and operating accounts, while the same in bigger firms mainly relates to strategic
analysis.

Duties and Responsibilities

 Providing an interpretation of financial information
 Monitoring cash flows and using the same to predict future financial trends
 Analyzing change and advising the client on what needs to be done
 Formulating strategies to be used in the long-term financial plans for a business entity
 Researching the different factors that influence business performances
 Analyzing the performance of competitors
 Analyzing the marketing trends
 Developing management mechanism in the finances department for purposes of minimizing the
financial risks
 Reviewing and evaluating cost reduction opportunities open to the firm
 Managing the accounting and monitoring systems for the company’s finances
 Working with auditors
 Developing good working relationships with professionals such as bankers, auditors or statutory
organizations for the benefit of the firm
 Managing the firm’s budgets
 Updating the firm regarding changes in legislation or regulations that may affect the firm’s business
operation
 Making contacts and looking for new sources who can finance the firm’s debt facilities
Administration Job Profile and Description
Administration consist the overall management or performance of business operations. They make
implementations in all the major decisions that may affect the business growth or its decline. Administration
has a universal meaning which involves the universal process of organizing people and resources to achieve a
common goal as in business and law. A business corporation’s goal is to gain income and provide employees
work and serve the majority of consumers. While law administrations’ objective is to secure peace and
stability and enforce law. Administration therefore, can refer to any internal bureaucratic and operational
organization. The administration has the sole purpose (as in business) of ensuring that its organization is
performing well and produces quality products and services so that they, as an organization or business
entity, will continue to participate and contribute to the community and the economy as well.

Duties and Responsibilities

Here are some primary responsibilities of an administration:

 Identifies responsibilities to be performed and dividing them into departments or divisions in order
to maximize business efficiency and productivity at a relatively short period of time.
 Specifies organizational tasks and relationships associated to the organization’s goals and objectives
to achieve coordinated efforts and responsibilities.
 Impose authority and control within its subordinates and supervisory units.
 Decides in the recruitment and its overall process, filling job positions with the right staffs or
employees.
 Leads and directs the organization to one common goal. It may also involve relocation and
allocation of resources and provides effective support system.
 The administration decides on the crucial issues on the organization’s work force and the economic
implications.
 Evaluates and asses quality production and mobility in all areas and detects potential and actual
deviations in the organization.
 Ensures high-quality products or services and maintains efficient and punctual productivity.
 The top priority function of the administration is to ensure total customer satisfaction at all levels
and maintains friendly relationship to keep their customers in their track.
 Maintains and directs the orderliness and worry-free environment of the organization.
 Gathers all information in relation to the organization’s survival, informs the management
departments about the measure of their performance, and decides on the necessary and corrective
actions of its subordinates for violations of the rules, policies, procedures and regulations.