GUIDELINES FOR ACQUISITION OF CONTROLLED

PRESCRIPTION PADS & CONTROLLED RECORD BOOK

Required Material (1st requisition)

• Letter requesting for Controlled Prescription Pads and Record Book Register A:

ü Use Clinic’s Letter Head addressed to the Drug Control Department

in the Ministry of Health
ü The letter must be dated with the authorized personnel’s
signature and stamped

A. Prescription Pad for Controlled Drugs

• The prescription pad contains three copies:

ü Green copy: Clinic keeps as records

ü Pink copy: Sent to MOH Drug Control Department Private Sector Section-
All doctors are requested to return back the pink copy of the
prescriptions to the Ministry of Health at the end of each
month promptly

ü White copy: Patient to take to the pharmacy

N.B. All doctors need to abide with the federal decree, which states that the limited period
of dispensing controlled drugs is for general practitioner and for psychiatrist.

B. Record Books (Controlled Drug Register A Group 4)

• Each sheet carries the information of one drug with its name/strength/ unit stated on
the far right corner:
ü All information should be provided in case of inspection
ü The information should not be erased or crossed out (in case of a mistake,
use another line and sign it)
• The book should only be used by the assigned personnel who is responsible for
maintaining this book
• The register should be kept for record purposes for five years

1
 Process:

Controlled

Controlled Prescription
Pads/Registration Book

Clinic provides required documents to Government Services

Government Services forwards it to

Drug Request Review Committee (DRRC) for reviews and approval

A B
Government Services (GOS) Clinic proceeds to the
deliver the pads/books Ministry with the
request to MOH request to MOH DCD

GOS communicates MOH Clinic to pay Ministry of Health

reply for prescription using E-Dirhams and
pads/books to clinic obtain the stationery

* Government services will submit the requests to MOH with Service Charge.
* E-dirhams are the only accepted method of payment to the Ministry of Health.
N.B. If clinic chooses path B, DHCC will not be responsible to follow up with paper work.

MOH Information:
• Ministry of Health, Customer Service Entrance Counter No 3, Drug Control Department,
Telephone No. 043966000 Extensions 121 or 122 - MOH Submission timings: 8:30 – 12:00 -
MOH working hours 8:30 – 2:30
• Location of MOH, Al Karama Road, Opposite Burjuman - Location of MOH Store,
Al Qusais, Baghdad Road