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Annex C

MOE RISK ASSESSMENT MANAGEMENT SYSTEM

Introduction

1. The Risk Assessment Management System (RAMS) provides schools with a useful
tool to systematically identify possible hazards of an activity and take measures to
reduce and/or manage the potential risks involved to an acceptable level.

2. RAMS is effective only when potential risks are consciously evaluated before,
during and after the activity. In doing so, deliberate management decisions are taken
to reduce and/or manage potential risks so as to ensure the safety of participants.

3. RAMS entails a 5-step management process (see Diagram 1). It is neither a one-off
event nor an administrative exercise. It is a dynamic, evolving, and on-going process
that requires changes and adaptations according to the nature of activity and/or the
prevailing circumstances in-situ.

Diagram 1.
5-Step Management Process

4. RAMS should be conducted by a team of people, including service providers/local


guides (if applicable), who collectively have adequate knowledge of the nature of the
activity and the environment involved.

Roles and Responsibilities

5. Everyone, from the organiser to the participants, has a part to play in RAMS and
must take all reasonably practicable measures to ensure safety of the individuals
involved and every person within the activity premise. Where service providers are
involved, they must also take all reasonably practicable measures to eliminate,
reduce and/or manage the risks for the activity undertaken by them.

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Risk Assessment Team

6. RAMS is never a one man show; it should be conducted by a team who collectively
has adequate knowledge of the activity and the environment involved. The overall
teacher-in-charge should be familiar with RAMS processes.

7. The school should:

a. appoint a competent person leading a team of personnel, including service


providers (if applicable), involved in the activity to conduct the RAMS;

b. ensure that the risk control measures are implemented without undue delay
after the completion of RAMS;

c. inform all persons, including the participants, involved in the activity, of the
risks, and the means to eliminate or, where possible, minimise, the risks;

d. endorse and approve the RAMS completed;

e. integrate the findings of the RAMS in the documented plan for the activity.

g. review and update the risk assessment whenever there is a significant change
in the activity, or after an incident involving the activity process; and

h. ensure that all personnel involved (i.e. the team) are aware of the risk
assessment for the activity they carry out.

8. The team leader should:

a. have adequate knowledge of risk assessment;

b. recommend appropriate risk control measures to eliminate, reduce, and/or


manage the risks identified;

c. document the risk assessment for the school upon completion of the risk
assessment; and

d. assist school management in monitoring the effectiveness of risk control


measures after their implementation.

9. Staff should:

a. participate or assist in conducting the risk assessment; and

b. inform the Team Leader of any shortcomings in the risk control measures.

10. If service providers are engaged, they should work with the risk assessment team to
identify hazards, evaluate and control the risks.

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5-step Management Process of RAMS

11. Prior to conducting a RAMS, reference should be made to the existing guidelines
and previous records of work for the activity. These may include:

a. School Safety Handbook;

b. Standard Procedures for Schools in Reporting Plans for Overseas Excursions


involving Pupils and Staff;

c. Standard Procedures for Schools in Reporting a Serious Incident Involving


Pupils and Staff during an Overseas Excursion;

d. Framework Agreement on Schools Overseas Educational Tours;

e. After-Action Review, school policies.

12. Step 1: Hazard Identification


Identify all possible hazards and potential incidents/accidents associated with the
hazard(s) identified.

13. Step 2: Risk Assessment

a. Assessing the potential severity of the injury

i. Severity is the degree or extent of injury or harm caused by


accidents/incidents arising from identified hazards. Severity is
classified into 5 categories: Insignificant, Minor, Moderate, Major
and Catastrophic (Table 1).

Table 1. Severity of injury, risk score and description

Risk
Severity Description
Score
No injuries, incur low financial loss, low
Insignificant 1
environmental impact
Injury requiring first aid treatment, incur some
Minor 2
financial loss/ some environmental impact
Injury requiring medical treatment or ill-health
leading to disability (e.g. lacerations, burns,
stains, minor fractures, dermatitis, deafness,
Moderate 3
work-related upper limb disorders), incur high
financial loss, high environmental impact

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Serious/extensive injury (e.g. amputations,
major fractures, multiple injuries, acute
Major 4
poisoning and fatal diseases), incur major
financial loss, severe environmental damage
May result in death or large number of serious
Catastrophic 5 injuries, incur huge financial loss,
environmental disaster

ii. As the severity of the injuries (e.g. lacerations, fractures, or fatal


injury) refers to the intrinsic or inherent nature of the adverse effect
that may result from the hazard, it does not depend on the controls in
place. Therefore, in assigning the severity level, the existing controls
should not be taken into account.

b. Determining the likelihood of the occurrence of incidents/accidents arising


from the identified hazards

i. Likelihood of occurrence of an accident and/or incident is also


classified into 5 categories: Unlikely, Seldom, Occasional, Likely
and Frequent (Table 2).

Table 2. Likelihood of occurrence, risk score and description

Likelihood Risk Score Description


Unlikely 1 Unlikely to occur
Seldom 2 Not likely to occur but possible
Occasional 3 May occur in time
Likely 4 Quite likely to occur in time
Frequent 5 Expected to occur frequently

ii. To minimise the subjectivity of estimating likelihood, in addition to


looking at existing controls, the following sources of information
should be considered:

 Past incident and accident records

 Industry practice and experience

c. Assessing the risk levels based on the risk matrix:

To determine the risk level, add the Risk Scores for Severity and Likelihood.
Then use Table 3 to interpret the Risk Level.

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Table 3. Risk matrix to determine risk level

Severity Catastrophic Major Moderate Minor Insignificant


Likelihood 5 4 3 2 1

10 9
Frequent 8 7 6
5 Extremely Extremely
High High Medium
High High
9
Likely 8 7 6 5
4 Extremely
High High Medium Medium
High

Occasional 8 7 6 5 4
3 High High Medium Medium Low

Seldom 7 6 5 4 3
2 High Medium Medium Low Low

Unlikely 6 5 4 3 2
1 Medium Medium Low Low Low

14. Step 3: Risk Control Options and Decisions

a. Based on the risk level determined in Step 2 (Risk Matrix), risk controls
should be developed to eliminate/reduce the risk level to an acceptable level.
This can be done by reducing the Severity and/or Likelihood.

b. When the risk level is Medium/High/Extremely High, effective and


practicable risk controls must be implemented to reduce them to an
acceptable level within a defined time period.

c. Table 4 shows the acceptability of risk and recommended actions for


different risk levels to guide the selection of risk controls.

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Table 4. Risk score, risk level, risk acceptability and recommended actions

Risk Risk
Risk Level Recommended actions
Score Acceptability
Immediate action required. Terminate the activity if
Extremely Not
9 – 10 additional control measures do not lower the Risk
High acceptable
Level.
High Risk level must be reduced to at least Medium
Risk before activity commences.
Risk control measures should not be interim and
should not be overly dependent on personal
Not
7–8 High Risk protective equipment or appliances. If need be, the
acceptable
hazard should be eliminated before activity
commences.
Immediate management intervention is required
before activity commences.
A careful evaluation of the hazards should be carried
out to ensure that the risk level is reduced to as low
Medium Moderately as is practicable within a defined time period.
5–6
Risk acceptable Interim risk control measures, such as administrative
controls, may be implemented.
Management attention is required.
No additional risk control measures may be needed.
However, frequent review may be needed to ensure
2–4 Low Risk Acceptable
that the risk level assigned is accurate and does not
increase over time.

15. Step 4 : Implementation of Control Measures

Once all the risk controls are selected, the risk assessment team needs to appoint
action officers for follow-up actions within a specified deadline. In this way, the
specific action officers to implement the control can be clearly identified and the
follow-up dates will help to ensure timeliness in implementation.

16. Step 5: Effective Supervision

a. The final step for Risk Management is "Effective Supervision" to ensure the
effectiveness of risk controls. The action officers are responsible for
enforcing the control measures and will have to be vigilant at all times. Chief
Safety Officer/Principals must monitor and modify the control measures
where appropriate.

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b. After implementing the control measures, there is a need to analyse, evaluate and
decide whether the risk level has been lowered to an acceptable level.

Communication

17. Throughout the risk management process, communication amongst stakeholders at every
step is essential. Communication:

a. engages and involves people to contribute to the risk management process;

b. provides clarity on the risks, processes, control measures, perceptions etc;

c. helps stakeholders to make informed decisions; and

d. enables stakeholders to know the risks they face and the appropriate control
measures to implement to reduce and/or manage the risks.

Working with the ‘W’ Checklist

18. The ‘W’ Checklist offers the various considerations for reference in the conduct of
RAMS. The checklist is not meant to be exhaustive. Schools should use the checklist
relevant to a specific activity and add on additional considerations based on the
nature of the activity. The checklist is subdivided into the following categories:

a. WHY
This refers to the specific objectives that the activity aims to achieve. It
prompts the Risk Assessment Team to:-

i. Evaluate the purpose and appropriateness of the activity; and

ii. Consider alternatives if the activity is assessed to be inappropriate to


achieve the main objectives.

b. WHAT
This prompts the Risk Assessment Team to assess the logistics for the
activity in asking the following questions:-

i. Is proper equipment available for the activity?

ii. Is the equipment of approved standards and checked for usability?

iii. Has adequate and reliable transportation service been arranged for?

iv. Is chartered vehicle appropriate for intended journey?

v. Does the food caterer possess an approved outdoor catering license?

vi. Are nutritional values and special dietary needs catered for?

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vii. Is drinking water from a clean and reliable source?

c. WHEN (TIMING)
This prompts the Risk Assessment Team to consider the following where
timing is considered:-

i. Is the duration of activity appropriate?

ii. Has the start/stop timing for each phase of the activity been carefully
planned for?

iii. Is there sufficient break between activities?

iv. Is the timing of the activity appropriate (conducted at the appropriate


time of the day)?

v. Have precautions been planned for in case of delay in timing (e.g.


reaching a campsite after dusk)?

d. WHO (PEOPLE)
This prompts the Risk Assessment Team to assess the readiness of the group
with regard to teachers/adult supervisors and participants as follows:-

i. Are the teacher/adult supervisor(s) competent to supervise the activity


and manage the participants?

ii. Is the teacher/adult supervisor: participant ratio adequate for the


specific activity and meet the requirement of the respective governing
bodies/National Sports Associations (NSAs)?

iii. Is the leader trained/competent/experienced?

iv. Is the leader a holder of a relevant accreditation or National


Governing Body Award(s)?

v. Does the leader have a proven record of professionalism?

vi. Is there a need for assistant leader(s)?

vii. What is the extent of their competence to assist?

viii. To what extent will the inherent nature of the activity allow the leader
to remain in control of the group?

ix. Is there a female adult supervisor present for overnight activity


involving female pupil participant(s)?

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x. Is the leader competent enough to execute the emergency evacuation
plan when the need arises?

With regard to the participants, the following will have to be considered:

i. Have the participants been briefed on the objectives of the activity


and the various phases of the activity?

ii. Is there a need to conduct pre-activity training?

iii. Are the participants aware of the expectations of their participation,


behaviour and performance?

iv. Are there participants in the group with special needs?

v. Have the parental consents and health declarations of participants


been obtained?

vi. Does teacher-in-charge report daily to school regarding group’s well-


being and progress (where possible)?

e. WHERE

Careful consideration should be given to the different venues involved (e.g.


accommodation, activities):-

i. Is there adequate accommodation available?

ii. Are participants briefed on fire safety, emergency evacuation routes


and assembly area?

iii. Are updated maps available for planning and use during activity?

iv. Has reconnaissance of the site(s)-of-operations been factored into the


planning?

v. Have emergency evacuation plans been developed?

vi. Are there alternative shelters in case of inclement weather?

vii. Have tide-tables been checked for the appropriate time to conduct the
activity?

viii. Have the strength and direction of the currents been considered?

ix. Have provisions been made for safety boats and trained
personnel in lifesaving?

x. Have all the participants’ swimming abilities been noted?


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xi. Have buoyancy aids been provided?

f. WEATHER
Careful consideration should be given to impending weather that may affect
the conduct of activity:-

i. Has the weather forecast been checked?

ii. Are procedures in place to manage the group in inclement weather?

iii. Has a ‘Wet Weather Programme’ been planned for?

iv. Have precautions been planned for the following possibilities?

(a) Lightning;

(b) Storm;

(c) Hyperthermia (heat related exigencies, e.g. heat exhaustion,


heatstroke);

(d) Hypothermia (abnormal low body temperature); and

(e) Altitude sickness.

18. The ‘W’ Checklist Form is attached (Appendix 1) to help schools carry out the
RAMS.

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Appendix 1
Risk Assessment Management System
‘W’ Checklist

Activity: First Class Hike 2011 Venue: West, North of Singapore


Outgoing Returning
Date: 30th April 2011 Date: 1st May 2011
Estimated
Estimated Time
2000H Time of 0800H
of Departure:
Arrival:
Person-in- Course Director – DVL Muhd Izzat
Assistant(s): All Screaming Eagles Ventures and Rovers
charge: Course Advisor – DC Eugene Sim

LOCAL VENDOR CONTACT DETAILS (IF ANY)


Company name
NA
& full address:
NA
Office number: Mobile number: NA

Contact NA
Person:
OVERSEAS VENDOR CONTACT DETAILS (IF ANY)
Company name
NA
& full address:
Office number: NA Mobile number: NA
Contact
NA
Person:

WHY
State learning objectives:
1. To clear Scouts for their First Class Scout Standard.
2. To provide opportunities for Scouts in the district to have a “feel” of the Chief Commissioner’s Award Hike, if
they intend to pursue the CCA test.
3. To be proficient in planning and preparing for a hike.
4. To allow participants to put what they have learnt in theory to practice.

Does the activity meet learning objectives?


(Yes / No) Yes

Note: Please attach the programme / itinerary

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Program

Day 1
1300h - Registration
1330h - Flag break / opening ceremony
1400h - Lesson on constructing a hike log
1600h - Constructing their own hike log
1745h - Flag lowering
1800h - Dinner / wash up (get ready for hike, not for bathing)
1900h - Final preparation phase for hike
1930h - Final briefing and preparation for hike
2000h - Set out for hike

Day 2
0800h - Cease hike / all to report back to JSS
0830h - Personal Administration
0930h - Completing the hike log (Snacks to be given)
1330h - Submission of hike log / break camp
1400h - All to clear JSS

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Hike Route:
1. Start point – Jurong Secondary School (Groups to be despatched in intervals of 7 min)
2. Proceeding to Checkpoint 1 – Jurong Point
a Via Yung Kuang Road – Corporation Rd – Boon Lay Way
3. Proceeding to Checkpoint 2 – Jurong Junior College
a Via Boon Lay Way – Boon Lay Dr – Boon Lay Avenue
4. Proceeding to Checkpoint 3 – Home Team NS (Bukit Batok)
a Via Jurong West Ave 2* – Old Jurong Rd* – Bukit Batok Rd
5. Proceeding to Checkpoint 4 – Keat Hong LRT Station
a Via Bukit Batok Rd – Choa Chua Kang Way
6. Procceding to Checkpoint 5 – Unity Primary School
a Via Choa Chu Kang Ave 1 – Choa Chu Kang Dr – Choa Chu Kang North 7 – Choa Chu Kang Crescent
7. Proceeding to Checkpoint 6 – Al-Iman Mosque
a Via Choa Chu Kang Crescent – Choa Chua Kang Dr – Choa Chu Kang North 6 – Woodlands Rd^ - Bukit
Panjang Rd – Bukit Panjang Ring Rd
8. Proceeding to Checkpoint 7 – Memories at Old Fort Factory
a Via Bukit Panjang Ring Rd – Petir Rd – Cashew Rd – Upper Bukit Timah Rd^
9. Proceeding to Checkpoint 8 – Beauty World Centre
a Via Upper Bukit Timah Rd
10. Proceeding to Checkpoint 9 – Bukit Batok Swimming Complex
a Via Jalan Jurong Kechil – Bukit Batok East Ave 6
11. Proceeding to Checkpoint 10 – Chinese Garden MRT Station
a Via Bukit Batok Ave 1 – Jurong East Central – Jurong East Ave 1 – Jurong Town Hall Rd – Boon Lay
Way
12. Proceeding to End point – Jurong Secondary School
a Via Boon Lay Way – Yuan Ching Rd

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Hazards Identification Risk Evaluation Implementation
Score

Risk level (a) + (b)


Categories to consider: Risk Control:

Severity (a)

Likelihood (b)
S/n
Possible Potential
Strategies to reduce risk to an acceptable level
hazards incidents/ Action Follow-
accidents

WHAT
1. Equipment
a) Appropriate equipment Participa Participa 1 1 2 Candidates have been told what to bring, GSL of 29 Apr.
is available. nts forget nts and what to wear. particip 2011
to bring unable to ating
appropria hike units
te
equipme
nt

b) Appropriate equipment Participa Participa 1 1 2 Safety vehicle will retrieve affected All 30 Apr.
is serviceable. nts bring nt unable candidates back to school. SEVaR 2011
faulty to s
gear complete
hike
c) Others : NA NA NA NA NA NA NA NA
2. Transport
a) Transportation service NA NA NA NA NA No group transport employed. Safety NA NA

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Hazards Identification Risk Evaluation Implementation
Score

Risk level (a) + (b)


Categories to consider: Risk Control:

Severity (a)
S/n
Possible Potential
Strategies to reduce risk to an acceptable level

Likelihood (b)
hazards incidents/ Action Follow-
accidents

is reliable (e.g. driver, vehicle used is a private vehicle.


vehicle).
b) Chartered vehicle is NA NA NA NA NA NA NA NA
appropriate (e.g. using
a 4WD for off-road
terrain).
c) Others : NA NA NA NA NA NA NA NA
3. Food
a) Food is provided by Participa Stomach- 2 1 3 Food has been catered by Lee Wee Chong 28 Apr.
licensed caterer / nts aches Brothers. Hao 2011
restaurants. exposed may
to develop
expired
food
being
served
b) Nutrition is appropriate. Participa Participa 2 1 3 Lunch-box set was ordered, containing rice, Chong 28 Apr.
nts not nts may chicken, otah, peanut, anchovies, Hao 2011
receiving develop cucumber
enough giddiness
nutrition
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Hazards Identification Risk Evaluation Implementation
Score

Risk level (a) + (b)


Categories to consider: Risk Control:

Severity (a)
S/n
Possible Potential
Strategies to reduce risk to an acceptable level

Likelihood (b)
hazards incidents/ Action Follow-
accidents

c) Special dietary needs Participa Participa 1 1 2 Vegetarians have been identified. Food Chong 28 Apr.
are met. nts nts may ordered is Halal certified hao 2011
unable to not have
eat due the
to diet energy to
restriction hike
s
d) If self-catering, NA NA NA NA NA NA NA NA
additional hygiene
measures are in place.
e) Water is potable. NA NA NA NA NA Singapore’s tap water is portable. NA NA
f) Others : NA NA NA NA NA NA NA NA
WHEN (TIMING)
4. Programme
a) Duration of activity is Hike and Participa 2 3 5 Every group must have their night snack at Izzat 30 Apr.
appropriate (e.g. rest-point nts 1 checkpoint, also for the purpose of 2011
start/stop/rest time). duration rushed to resting for a longer time. ETA have been
insufficie meet set by candidates, catered to their own
nt. duration, pace.
resulting

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Hazards Identification Risk Evaluation Implementation
Score

Risk level (a) + (b)


Categories to consider: Risk Control:

Severity (a)
S/n
Possible Potential
Strategies to reduce risk to an acceptable level

Likelihood (b)
hazards incidents/ Action Follow-
accidents

in
complace
ncy to
safety.
b) Timing of activity is Timing Road 3 2 5 Hike conducted at night, to avoid usual Mdm 30 Apr.
appropriate (e.g. 5km planned accident. road volume of vehicles during the day. Ho 2011
run conducted before inappropr And also to avoid heat-related injuries
10.30am or after iate for common in the day.
3.30pm). hiking.
c) Possible delay in Hike Participa 1 3 4 A realistic hike duration prepared Izzat 30 Apr.
activity (e.g. day hike duration nts suffer (depending on weather condition and 2011
extended into night). over-run fatigue condition of participants observed) allowing
allocated due to hike to proceed at a comfortable pace, and
program prolonge to meet check-point ETAs comfortably.
slot. d hiking.

d) Others : NA NA NA NA NA NA NA NA
WHO (PEOPLE)
5. Teachers and Adult
Supervisors
a) Teacher(s)/adult Insufficie Ratio not 1 1 2 Ratio within requirement, with additional Izzat 30 Apr.
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Hazards Identification Risk Evaluation Implementation
Score

Risk level (a) + (b)


Categories to consider: Risk Control:

Severity (a)
S/n
Possible Potential
Strategies to reduce risk to an acceptable level

Likelihood (b)
hazards incidents/ Action Follow-
accidents

supervisor(s) are nt adults met. support from SEVaR ASLs. 2011


competent to supervise present.
activity and manage
participants (e.g.
teacher/adult supervisor:
participant ratio met for
specific activity, female
adult supervisor present
for overnight activity
involving female
participants).
b) Personnel is certified Inexperie Personne 1 1 2 Candidates have been on hikes before, and Mdm 30 Apr.
and competent to nced l are not are familiar with the precautions that they Ho 2011
conduct activity. personne prepared should take. They have also write up some
l to handle scenarios regarding potential problems and
conductin developin their solutions.
g the hike g
situations
c) Certified First Aider or Activity Personne 1 1 2 SEVaRs are first aid trained Mdm 30 Apr.
paramedic is on site. staff not l unable Ho 2011
First Aid to cope
certified. with First

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Hazards Identification Risk Evaluation Implementation
Score

Risk level (a) + (b)


Categories to consider: Risk Control:

Severity (a)

Likelihood (b)
S/n
Possible Potential
Strategies to reduce risk to an acceptable level Action Follow-
hazards incidents/
accidents

Aid
situations
.
d) Personnel is competent Personne Lightning 3 2 5 Candidates have been brief on lightning Mdm 30 Apr.
to co-ordinate/execute l not able risk. risk procedures. A hike suspension will be Ho 2011
emergency evacuation to cope imposed should the need arise. Safety
plan (e.g. search and with vehicle will continuously patrol hike route to
rescue). respond to emergencies.
emergen
cies.
e) Others : NA NA NA NA NA NA
NA NA
6. Participants
a) Participants understand Participa Participa 2 1 3 A pre-hike safety brief will be conducted, Izzat 30 Apr.
the objectives of nts do nts take and candidates go through a preparation 2011
activity. not unnecess stage for the hike.
compreh ary risks.
end the
hike
objective
s.
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Hazards Identification Risk Evaluation Implementation
Score

Risk level (a) + (b)


Categories to consider: Risk Control:

Severity (a)
S/n
Possible Potential
Strategies to reduce risk to an acceptable level

Likelihood (b)
hazards incidents/ Action Follow-
accidents

b) Participants are Participa Participa 2 1 3 In mixed groups, seniors are responsible Izzat 30 Apr.
competent for activity nts are nts do for the well-being of their juniors. This 2011
(e.g. participate in pre- not not promotes healthy
activity training). compete possess interaction/encouragement and the need for
nt for the the team-spirit.
hike. necessar
y skill-set
to cope
with the
hike.
c) Participants are aware Participa Participa 2 1 3 Candidates are familiar with outdoor safety Izzat, 30 Apr.
of and adhere to safety nts are nts are precautions. They will also be briefed on Mdm 2011
requirements of not unable to outdoor safety precautions during pre-hike Ho
activity. aware of anticipate safety briefing. Hike discipline will be
safety and imposed during the hike itself by Izzat
precautio prepare
ns. safety
precautio
ns.
d) Special needs of Participa Participa 1 1 2 Common causes have been identified and Izzat, 30 Apr.
participants are met. nts unfit nts anticipated (eg groin abrasion, sprains). Mdm 2011

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Hazards Identification Risk Evaluation Implementation
Score

Risk level (a) + (b)


Categories to consider: Risk Control:

Severity (a)
S/n
Possible Potential
Strategies to reduce risk to an acceptable level

Likelihood (b)
hazards incidents/ Action Follow-
accidents

for hike. unable to Casualties will be transported back to Ho


complete school by the safety vehicle, to the care of
hike. a Hike Staff stationed in school.
e) Medical declaration and Participa Asthma 3 1 4 All asthma participants will be checked at Izzat, 30 Apr.
information of nts with attack the pre-hike safety briefing, and inhalers Mdm 2011
participants are asthma during have been made compulsory in pack-list. Ho
documented and or any hike. Other medical conditions of candidates will
disseminated to other also be inquired before hike commences.
relevant personnel. medical
condition
s are not
known.
f) Others : NA NA NA NA NA NA NA NA
WHERE
7. Venue
a) Accommodation is Participa Participa 1 1 2 2 classrooms have been arranged for Mr Kes 29 Apr.
adequate (e.g. number nts do nts may candidates. 2011
of rooms). not have feel
enough uneasy
space to

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Hazards Identification Risk Evaluation Implementation
Score

Risk level (a) + (b)


Categories to consider: Risk Control:

Severity (a)
S/n
Possible Potential
Strategies to reduce risk to an acceptable level

Likelihood (b)
hazards incidents/ Action Follow-
accidents

rest
b) Fire safety and NA NA NA NA NA NA NA NA
evacuation route is
communicated to all.
c) Area map is available Area map Routing 1 1 2 Maps are available. Pre-planned hike route Izzat 29 Apr.
for use during activity. not of hike has been submitted in above itinerary. 2011
available not
known.
d) Reconnaissance of Recce Risk 2 1 3 Recce of the entire hike route has been Izzat 28 Apr.
area is conducted. not hotspots conducted, as close to hike timing as 2011
conducte not possible to ensure understanding of area
d. known. conditions. All possible risk hotspots have
been identified.
e) In-country authorities Nearest Fatal/seri 4 1 5 Nearest medical facilities and hospitals are Izzat, 30 Apr.
and facilities (e.g. medical ous known. Mdm 2011
police, national park facilities cases of Ho
rangers, hospital) are not casualty
accessible and/or known. evacuatio
contactable for n
assistance and support affected.
in the event of an
emergency.

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Hazards Identification Risk Evaluation Implementation
Score

Risk level (a) + (b)


Categories to consider: Risk Control:

Severity (a)
S/n
Possible Potential
Strategies to reduce risk to an acceptable level

Likelihood (b)
hazards incidents/ Action Follow-
accidents

f) Water conditions (e.g. High Traffic 4 1 5 Risk hotspots identified. Hike conducted at Izzat 30 Apr.
tides, currents, flash volume of accident. night to avoid day traffic volume. 2011
floods) and traffic (e.g. vehicular
ships, power boats). traffic.

g) Others : NA NA NA NA NA NA NA NA
WEATHER
8. Inclement Weather
a) Weather forecast and Storm or Lightning 4 1 5 A hike suspension will be imposed in the Izzat, 30 Apr.
warning (e.g. lightning, lightning strike event of a storm or localised lightning Mdm 2011
flash flood, hot or cold activities. activity, and all candidates will proceed to Ho
spell, haze). the nearest fixed-shelter.

b) Others : NA NA NA NA NA NA NA NA

NOTE:
• Please indicate ‘N.A.’ in cells that are not applicable.

Implementation
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Excursion Checklist Action Plan Action Follow-
Officer up Date
9. Communication
a) Establish communication with school and service Contact with staff stationed in school is available. Izzat 30 Apr.
provider via hand phone, satellite phone and/or other 2011
appropriate devices.
b) Establish communication with in-country authorities and Contacts for emergency services are available. Izzat 30 Apr.
facilities (e.g. police, national park rangers, hospital) for 2011
assistance and support in the event of an emergency.

c) Compile contact list of stakeholders (e.g. parents, MFA Contacts with candidates parents are available with the Izzat 29 Apr.
Duty Office, and in-country medical facilities). GSLs of participating schools. 2011
10. Medical
a) Arrange for medical screening and vaccinations for NA NA NA
teachers/adult supervisors and participants (if necessary).
b) Procure comprehensive travel insurance for all (e.g. NA NA NA
International SOS for emergency evacuation).
c) Ensure availability of in-country medical facilities or 24-Hour Emergency services are available Izzat 29 Apr.
personnel. 2011

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Implementation
Action Plan
Excursion Checklist Action Follow-
Officer up Date
d) Ensure accessibility to medical facilities or personnel in Emergency facilities are easily accessible. Izzat 29 Apr.
the event of an emergency. 2011
11. Overseas Travel
a) E-register with MFA at least 3 days before departure. NA NA NA
b) Monitor and comply with MFA travel advisory on natural NA NA NA
disasters, pandemic outbreak, social-political unrest.
12. Others
a) NA NA NA

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Risk Assessment Team comprises:
Name of Officer(s) Designation
DVL Muhd Izzat Roslan Course Director
DC Eugene Sim Course Advisor
DCSL Mdm Ho Course Advisor

Name of Person-in-charge Signature Date

Vetted by:
Name of HOD Signature Date

Chief Safety Officer/Principal Checklist

To ensure that the following are completed prior to the programme:


 Communicate programme details to parents and participants.
 Compile medical information and consent forms.
 Ensure that personnel conducting activity is qualified.
 Ensure that pre-activity training is carried out.
 Ensure that relevant safety and emergency procedures are in place.

Submission of Overseas Excursion details to MFA via MFA eRegister (if applicable):
 Prepare details of itinerary and participants for overseas excursion.
 Enter details for BF01_MFA-MOE form via the Overseas Excursion Management (OEM) Module in the School Cockpit.
 Generate the BF01_MFA-MOE form from the Reports Portal in the School Cockpit.
 Submit BF01_MFA-MOE form as an attachment at www.mfa.gov.sg at least 3 days before departure.
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Approved by:
Name of Chief Safety Officer/Principal Signature Date

Comments:

Assessment Review
Name of Person-in-charge Signature Date

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