Te040 R12 Cash Management Test Scripts

USER ACCEPTANCE
TEST SCRIPTS
Cash Management v1.0

User Acceptance Test Scripts
Cash Management
TABLE OF CONTENTS
SECTION 1 PRE-REQUISITE STEPS OVERVIEW..........................................................................1
1.1 UAT SEQUENCE SUMMARY....................................................................................................................2
00.0 PRE-REQUISITE STEPS...........................................................................................................................3
00.1 Cash Management System Parameter.............................................................................................3
00.2 Define Banks....................................................................................................................................5
00.3 Bank Statement Mapping...............................................................................................................11
00.4 Bank Transaction Codes................................................................................................................12
00.5 Bank Account Transfer Sub-Type...................................................................................................15
SECTION 2 MANAGE BANK STATEMENTS OVERVIEW.........................................................16
2.1 UAT SEQUENCE SUMMARY..................................................................................................................17
10.0 MANAGE BANK STATEMENTS.............................................................................................................18
10.1 Manually Enter Bank Statements...................................................................................................18
10.2 Uploading of Bank Statements.......................................................................................................20
SECTION 3 MANAGE BANK RECONCILIATION OVERVIEW................................................24
20.0 MANAGE BANK RECONCILIATION......................................................................................................26
20.1 Manual Reconciliation...................................................................................................................26
20.2 AutomaticReconciliation................................................................................................................28
20.3 Reconciling Items...........................................................................................................................31
SECTION 4 MANAGE INTER-BANK ACCOUNT TRANSFERS OVERVIEW..........................34
30.0 MANAGE INTER-BANK ACCOUNT TRANSFERS...................................................................................36
30.1 Initiate Inter-Bank Account Transfers...........................................................................................36
30.2 Validate Inter-Bank Account Transfers.........................................................................................38
30.3 Authorize Inter-Bank Account Transfers.......................................................................................39
30.4 Create Accounting Inter-Bank Account Transfers.........................................................................40
SECTION 5 MANAGE PETTY CASH FUND OVERVIEW............................................................43
40.0 MANAGE PETTY CASH FUND..............................................................................................................45
40.1 Request for Petty Cash Fund..........................................................................................................45
40.2 Setup Petty Cash Fund...................................................................................................................46
40.3 Petty Cash Fund Replenishment....................................................................................................49
40.4 Petty Cash Liquidation...................................................................................................................54
Cash Management
Section 1 Pre-requisite Steps Overview

This Test Scripts documents the steps needed to demonstrate the functionality of Oracle Cash Management.
DEMO’s numerous banks will be maintain in the cash management module. Banks should be define in order to
make check payments in Oracle Payables, issue receipts in Oracle Receivables and reconcile cash in Oracle
Cash Management.
This UAT Session will include the following processes:
 Cash Management System Parameter

 Define Banks
 Bank Statement Mapping
 Bank Transaction Codes
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Cash Management
1.1 UAT Sequence Summary

Sequence Ref Date Time Process Name Description Participant UAT Result Remarks
# Status
00.0 Pre-requisite Steps

00.1 CM FS 1.01 Cash Mgt. System Parameter
00.2 CM FS 1.01 Setup Banks
00.3 CM FS 1.02 Define Bank Statement
Mapping
00.4 CM FS 1.03 Define Bank Transaction
Codes
00.5 CM FS 5.0.2 Bank Transfer Sub-Type
10.0 Manage Bank Statements
20.0 Manage Bank Reconciliation
30.0 Manage Inter-Bank Account
Transfer
40.0 Manage Petty Cash Fund
For Testers to Confirm UAT Results at each UAT Session Close:
UAT Tester Name & Signature: _______________________

UAT Lead Name & Signature: ________________________
UAT Date & Time of Certification: _____________________
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Cash Management

Business Flow: Summary Process:
Cash Management Pre-requisite Steps Process of setting up Cash Management
Process: Description:
Process of setting up CM system paramters
00.1 Cash Management System Parameter
Scenario Business Actual

Step Process Name Participant Action or Path Input Data Expected Results Results Status Remarks
00.1.1 Login/ Choose Browse to Application URL. Please note: If this

Responsibility http://oracle-uat- is the first time you
1.DEMOproj.com:8006 are logging in as this
user, login with the
Enter your: Username: Your Username default password of
Password: Your Password Welcome, and
change the default
password to your
Click on Login. password.
Navigator will
Select as applicable: display.
HO – DEMO CM Super User
PDO – VIS CM Super User
PMO – ILO CM Super User
00.1.2 Define System Navigate to the Setup page

Parameters Menu: Setup > System > System DON’T UPDATE System Parameters
Parameters (Ctrl F11 to view) window is displayed
Enter the following information Legal Entity: Your Company LE

Ledger: Your Company
Begin Date: 01-Jan-1920
Under the System Controls Tab

Reconciliation Controls Region Show Cleared Transactions: 
Show Void Payments: 
Allow Adding Lines to Imported
Statements: 
Workflow Enabled: 
Signing Authority Approval Region Manually Controlled: 
Purge: 
Archive/Purge Region Archive: 
Lines Per Commit: Leave Blank
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Cash Management

Under Cash Management Transactions

Tab
Exchange Rate Type: Corporate
Accounting Region Bank Statement Cashflow Rate
Date: Cashflow Date
Bank Transfer Rate Date: Transfer
Date
Authorization: Required
Bank Account Transfer System Parameter
has been setup
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Cash Management
Process of defining Bank Names, Bank Branches and Bank Accounts.
00.2 Define Banks


change the default
password to your
Navigator will
HO CM Super User
PDO CM Super User
PMO CM Super User
00.2.2 Define Bank Navigate to the Manage Banks and

Name Branches window,
Menu: Setup > Banks > Banks Manage Banks and
1. Branches window is
Click Create button displayed
Bank Information
Select Create a new bank Country Name: Your Choice

Bank Name: Your (Surname) Bank
Enter (Optional) Alternative Bank Name: Your
(Surname) Bank
Short Bank Name: Your Initials
Bank Number: Leave Blank
Description: Create your own
Taxpayer ID: Leave Blank
Select Save and Next to enter Bank Tax Registration Number: Create Bank Address
Address information. Your Own window appeared
Bank Address
Click Create button.

Enter the following information Country: Phlippines
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Cash Management
Address: Create Your Own
Select Apply to save the address.

Click Save and Next to enter Bank
Contact Information. Bank Contact
Information window
appeared
Contact Information
Click Create Contact

Enter Contact Information. First Name: Your First Name
Last Name: Your Last Name
Registry ID: Any Number
Start Date: Current Date
Optionally enter Email: Your Email Address
Phone no: Any Number
Select Apply to save the contact.
Select Finish to complete the bank Bank Name created
creation. & saved
Then click the

00.2.3 Define Bank Pre-requisite: Bank Name has been
Branch defined.
Navigate to the Manage Banks and Manage Banks and
Branches window Branches window is
Menu: Setup > Banks > Banks displayed
Go to the Bank Branches Tab.

Click the Create button
Create Bank Branch Country: Your Choice

Bank Name: Your Created Bank
Click Continue
Bank Branch Information
Enter the following information Branch Options: Create New

Branch
Branch Name: Your (Surname)
Branch
Alternate Branch Name: Your
(Surname) Branch
Branch Number: Create Your Own
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Cash Management
BIC: Leave Blank

Branch Type: Others
EDI Location: Leave Blank
EFT Number: Leave Blank
Description: Create Your Own
RFC Identifier: Leave Blank
Inactive Date: Leave Blank
Click Save and Next to enter Bank Bank Branch
Branch Address information. Address window
appeared
Bank Branch Address Country: Your Choice
Click Create button. Address: Create Your Own
Select Apply to save the address.

Bank Branch
Select Save and Next to enter Bank Contact Information
Branch Contact Information. window appeared
Contact Information
Click Create Contact First Name: Your First Name

Enter Contact Information. Last Name: Your Last Name
Start Date: Current Date
Optionally enter Email: Your Email Address
Bank Branch
Select Finish to complete the bank created & saved
creation.
Then click the
00.2.4 Define Bank Pre-requisite: Bank Name & Bank

Account Branch has been defined.
Navigate to Manage Bank Accounts Manage Banks and
window. Branches window is
displayed
Menu: Setup > Banks> Bank
Accounts
Create Bank Account Country: Your Choice
Bank Name: Your Created Bank Create Bank
Click Continue Branch Name: Your Created Bank Account window
Branch appeared
Select Bank Account Owner: Your
Company
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Cash Management
Types of functions that this bank

account is going to be used for: Payables: 
Payroll: 
For Disbursement Account = Payables Receivables: 
For Depository Account = Receivables Treasury: 
Click Next to enter the Account Account Name: Your (Surname) Account Information
Information. Bank Account window is displayed
Alternate Account Name: Blank
Short Account Name: Your Initials
Account Number: Any Number
Currency: SGD
Multiple Currencies Allowed: 
IBAN: Leave Blank
Account Type: Others
Account Suffix: Leave Blank
EFT Number: Leave Blank
Secondary Account Reference:
Leave Blank
Account Holder: DEMO
Alternate Account Holder: Blank
Description: Leave Blank
Stard Date: Leave Blank
Click Save and Next for the Account Account Controls
End Date: Leave Blank
Controls. window appeared
Enter the following information

General Controls
Cash: Your OU code-0000-Cash
Account-0000000-0000-0000
Example: 1100-0000-11102103-
0000000-0000-0000
Bank Charges: Your OU code-0000-
65060100-0000000-0000-0000
Foreign Exchange Charges: Leave
Blank
Netting Account: Leave Blank
Cash Clearing: Leave Blank
Bank Errors: Leave Blank
Agency Location Code: Leave
Blank
Cash Management Controls Minimum Target Balance: Leave

Blank
Maximum Target Balance: Leave
Blank
Minimum Payment Amount: Leave
Blank
Maximum Receipt Amount: Leave
Blank
Rounding Factor: Leave Blank
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Cash Management
Cash Flow Display Order: Leave

Blank
Rounding Rule: Leave Blank
Multiple Currency Receipts: 

Receivable Controls
Multiple Currency Payments: 
Payable Controls Pooled Amount: 
Minimum Payment: 
Allow Zero Payments: 
Maximum Outlay: Leave Blank
Maximum Payment: Leave Blank
Payables Matching Order 1:

Reconciliation Controls Transaction
Payables Matching Order 2: Batch
Float Handling: Ignore
Recievable Matching Order:
Transaction
Exchange Rate Type: Leave Blank

Exchange Rate Date: Statement
Foreign Currency Bank Line Date
Use Reconciliation Open

Interfaces: 
Open Interface Controls Float Status: Leave Blank
Open Interface Matching Criteria:
Transaction Number
Clear Status: Leave Blank
Tolerance Amount: Leave Blank

Tolerance Percentage: Leave Blank
Manual Reconciliation Tolerances
Auto Reconciliation Tolerances Tolerance Amount: 0
Foreign Tolerance Differences:
Receipts
Leave Blank
Tolerance Percentage: 0
Tolerance Amount: 0
Foreign Tolerance Differences:
Payments Leave Blank
Tolerance Differences: Leave Blank
Tolerance Amount: 0
Cashflows Foreign Tolerance Differences:
Leave Blank
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Cash Management
Tolerance Differences: Leave Blank
Tolerance Amount: 0
Open Interface Tolerance Percentage: 0
Click Click Save and Next for the Account Access

Account Access tab. window appeared
Click Add Organization Access
Payables: 
Choose the following Account Use Payroll: 
Receivables: 
Treasury: 
Organization: Your Operating Unit
End Date: Leave Blank
Click the Continue Button

Click Apply
Click Create Contact Account Contact
Enter Contact Information. First Name: Your First Name window is displayed
Last Name: Your Last Name
Optionally enter Start Date: Current Date
Email: Your Email Address
Select Finish to complete the bank Bank Account
creation. created & saved
Then click the
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Cash Management
Process of mapping the bank statement to DEMO’s required format.
00.3 Bank Statement Mapping


change the default
password to your
Navigator will
HO CM Super User
PDO CM Super User
PMO CM Super User
00.3.2 Bank Navigate to the Bank Statement

Statement Mapping window DON’T UPDATE
Mapping Menu: Setup > Banks > Bank (Ctrl F11 to view) Bank Statement
Statement Mappigns Mapping widow is
displayed
Search window appears, Click Cancel
Enter the following information Name: DEMO_STMT

Enable: 
Description: Mapping Template
Control File: DEMO_BankStmt.ctl
Precision: Leave Blank
Date Format: YYMMDD
Timestamp Format: Leave Blank
Bank File Format Type:
Click the Populate button DEMO_STMT
Under the Headers Tab

STATEMENT_NUMBER: 28 ; 1
BANK_ACCOUNT_NUM: 25 ; 1
STATEMENT_DATE: 62; 3
BANK_NAME: Leave Blank
BANK_BRANCH_NAME: Leave
Blank
CONTROL_BEGIN_BALANCE: 60 ;
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Cash Management
5
CONTROL_END_BALANCE: 62 ; 5
CONTROL_TOTAL_DR: Leave
Blank
CONTROL_TOTAL_CR: Leave
Blank
CONTROL_DR_LINE_COUNT:
Leave Blank
CONTROL_CR_LINE_COUNT:
Leave Blank
CONTROL_LINE_COUNT: Leave
Blank
CURRENCY_CODE: 60 ; 4
CHECK_DIGITS: Leave Blank
PRECISION: Leave Blank
AVAILABLE_BALANCE: 64 ; 4
VALUE_DATE_BALANCE: 64 ; 4
Under the Lines Tab
STATEMENT_NUMBER: Leave
Blank
BANK_ACCOUNT_NUM: Leave
Blank
LINE_NUMBER: Leave Blank
TRX_DATE: 61 ; 1
TRX_CODE: 61 ; 8
EFFECTIVE_DATE: Leave Blank
AMOUNT: 61 ; 5
CURRENCY_CODE: Leave Blank
USER_EXCHANGE_RATE_TYPE:
Leave Blank
EXCHANGE_RATE_DATE: Leave
Blank
EXCHANGE_RATE: Leave Blank
TRX_TEXT: 61 ; 9
INVOICE_TEXT: Leave Blank
BANK_TRX_NUMBER: 61 ; 7
ORIGINAL_AMOUNT: Leave Blank
CHARGES_AMOUNT: Leave Blank
CUSTOMER_TEXT: Leave Blank
BANK_ACCOUNT_TEXT: Leave
Blank
PRECISION: Leave Blank
Click the Save Icon Bank Statement
mapped
Then click the Close Form Icon

Process of defining Bank Transaction Codes.
00.4 Bank Transaction Codes
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Cash Management


change the default
password to your
Navigator will
HO CM Super User
PDO CM Super User
PMO CM Super User
00.4.2 Define Bank Navigate to the Bank Transaction

Transaction Codes window
Codes Menu: Setup > Banks > Bank Bank Transaction
Transaction Codes Code window is
displayed
Click the Find Icon Search window

appeared
Search for Your Created Bank Account

1st Row Type: Payment
Code: WDRAW
Description: WITHDRAWAL
Effective Start Date: 01-Jan-2000
Effective End Date: Leave Blank
Float Days: Leave Blank
Trans Source: AP Payments
Reconciliation Sequence: 1
Payroll Payment Format: Leave
Blank
Payroll Matching Order: Leave
Blank
Matching Against: Leave Blank
Correction Method: Leave Blank
Create: Leave Blank
Activity: Leave Blank
Receipt Method: Leave Blank
2nd Row Type: Receipt
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Cash Management
Code: DEP
Description: DEPOSIT
Effective Start Date: 01-Jan-2000
Effective End Date: Leave Blank
Float Days: Leave Blank
Trans Source: AR Receipts
Reconciliation Sequence: 1
Payroll Payment Format: Leave
Blank
Payroll Matching Order: Leave
Blank
Matching Against: Leave Blank
Correction Method: Leave Blank
Create: Leave Blank
Activity: Leave Blank
Receipt Method: Leave Blank
Click the Save Icon Bank Transaction
Code Saved
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Cash Management
Process of defining Bank Account Transfer Sub-type.
00.5 Bank Account Transfer Sub-Type


change the default
password to your
Navigator will
HO CM Super User
PDO CM Super User
PMO CM Super User
00.5.2 Define Bank Navigate to the Bank Transaction

Account Codes window
Transfer Sub- Menu: Setup > System > Transaction Transaction Subtype
type Subtype window appeared

Enter the following information Subtype Name: Your (Surname)
Transfer
Short Name: Your Initials
Subtype Parent Name: Leave Blank
Description: Your (Surname)
Click Apply Transfer Created Transaction
Subtype.
Then click the
15
Cash Management
Section 2 Manage Bank Statements

Overview
Bank Statements can be manually encoded in the system or can be uploaded using the standard functionality of
Oracle Cash Management.
 Manually enter Bank Statement Header

 Manually enter Bank Statement Lines
 Load Bank Statement
 Import Bank Statement
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Cash Management

# Status

10.0 Manage Bank
Statements
10.1 CM FS 2.01 to Manually Enter Bank
2.02 Statements
10.2 CM FS 2.03 to Upload Bank Statements
2.04
Transfer

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Cash Management

Manage Bank Statements Process of entering or uploading Bank Statements.
Process of manually encoding the Bank Statement to the system.
10.1 Manually Enter Bank Statements


change the default
password to your
Navigator will
HO CM Super User
PDO CM Super User
PMO CM Super User
10.1.2 Manually Enter Navigate to Bank Statements window

Bank Bank Statement
Statement Menu: Bank Statements > Bank window is displayed
Header Statements and Reconciliation
Click New button
Enter the following bank header Account Number: Your created

information: Bank Account Number
Account Name: Your Bank Account
Name
Bank Name: Your Bank Name
Bank Branch: Your Bank Branch
Date: Current Date
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Cash Management

Currency: SGD
Document Number: Leave Blank
Statement Number: Your Bank
Statement Number
GL Date: Current
Check Digits: Leave Blank
Optionally, enter in the

Control Totals: Opening Balance: Any amount
Receipts: Leave Blank
Receipt Lines: Leave Blank
Payments: Leave Blank
Payment Lines: Leave Blank
Closing Balance: Leave Blank
Available Balance: Leave Blank
Value Dated Balance: Leave Blank
1 Day Float: Leave Blank
2 Day Float: Leave Blank
Line Totals
Opening Balance: Defaulted
Receipts: Defaulted
Receipt Lines: Defaulted
Payments: Defaulted
Payment Lines: Defaulted Bank Statement
Closing Balance: Defaulted Header created
Unreconciled: Defaulted
Click the Save Icon Complete: 

10.1.3 Entering Bank Navigate to Bank Statements window
Statement
Lines Menu: Bank Statements > Bank Bank Statement
Statements and Reconciliation window is displayed
Query the earlier created Bank Statement Number: Your Bank

Statement Header Statement Number
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Cash Management

Click the Lines button Bank Statement

Line appeared
Under the Amounts Tab Line: 1
1st Row Type: Payment
Code: WDRAW
Number: Check Number
Transcation Date: Current Date
Value Date: Leave Blank
Amount: Check Amount
Amount Reconciled: Defaulted
Charges: Leave Blank
Status: Defaulted “Unreconciled”
2nd Row
Line: 2
Type: Receipt
Code: DEP
Number: Receipt Number
Transcation Date: Receipt Date
Value Date: Leave Blank
Amount: Receipt Amount
Amount Reconciled: Defaulted
Charges: Leave Blank
Click the Save Icon Status: Defaulted “Unreconciled” Bank Statement
Lines created
Process of uploading bank statements.
10.2 Uploading of Bank Statements
20
Cash Management


1.DEMOproj.com:8006 are logging in as
this user, login with
Enter your: Username: Your Username the default
Password: Your Password password of
Welcome, and
change the default
Click on Login. password to your
password.
Select as applicable: Navigator will

HO CM Super User display.
PDO CM Super User
PMO CM Super User
10.2.2 Load Bank

Statement Pre-requisites:
1. Create a SQL*Loader script for the MISD Process
format of your bank statement file, if it is
neither BAI2 nor SWIFT940.
2. Fill up the mapping template for the
format of your bank statement file.
3. Place your bank statement file in a
directory
Navigate to the Submit Requests

window.
Submit new
Menu: View > Request > Submit Request is
Request displayed
Submit a concurrent request Name: Bank Statement Loader
Program
Options: Load
Mapping Template: DEMO_STMT
Filename: Your Bank Statement file
saved in the Database
Path: Path where you save the file
Bank Branch Name: Your Bank
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Cash Management
Branch
Bank Account Number: Your Bank
Account Number
GL Date: Current Date
Receivable Activity: Leave Blank
NSF Handling: Leave Blank
Payment Method: Leave Blank
Submit the program.
Check the SQL*Loader log file and the
Bank Statement Loader Execution Bank Statement
Report to see any exceptions generated Loaded
during the loading process.
10.2.3 Import Bank

Statement Navigate to the Submit Request
window. Submit new
Menu: View > Request > Submit Request is
Request displayed
Run Request Name: Bank Statement Import

program
Bank Account Number: Your Bank
Account Number
Statement Number From: Your
Bank Statement
Statement Number To: Your Bank
Statement
Statement Date From: Leave Blank
Statement Date To: Leave Blank
Submit your request. GL Date: Current Date
Review and correct any import

validation errors, then repeat the steps Bank Statement
above. Imported
10.2.4 Run NGAS – Navigate to the Request page. Submit Request

Cash in Bank Menu: View > Requests window is
Register Report displayed
Select “Single Request” and click OK
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Cash Management
Choose Report Name Name: DEMO Cash in Bank

Register
Enter parameters Operating Unit: Your Operating Unit
Disbursing Officer: Your Username
Bank Account Number: Your
Created Bank Number (the one you
used to pay your invoices or record
your deposits)
Date From: 01-Jan-2009
Date To: Current Date
Click the Submit button
Submit a New Request? Click NO
Click the Find button

Find Request
Click the Referesh button and monitor window is
request status: Completed Normal displayed
Click View Output
Reveiw output file.
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Cash Management
Section 3 Manage Bank Reconciliation

Overview
This Test Scripts documents the steps needed to demonstrate the functionality of Oracle Cash
Management.
Bank Reconciliation is the process of matching transactions recorded in the books against the uploaded
Bank Statement. In Oracle Cash Management we have two ways to do reconciliation, automatic &
manual reconciliation.
 Automatic Reconciliation
 Manual Reconciliation
 Reconciling Items
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Cash Management

# Status

20.0 Manage Bank
Reconciliation
20.1 CM FS 3.02 Manual Reconciliation
20.2 CM FS 3.01 Automatic Reconciliation
20.3 CM FS 4.01 Reconciling Items
Transfer

25
Cash Management

Manage Bank Reconciliation Process of matching transactions recorded in the books against the uploaded bank statement.
Process of manually reconciling transactions.
20.1 Manual Reconciliation

20.1.1 Login/ Choose Browse to Application URL. Please note: If this is

Responsibility http://oracle-uat- the first time you are
1.DEMOproj.com:8006 logging in as this user,
login with the default
Enter your: Username: Your Username password of Welcome,
Password: Your Password and change the default
password to your
password.
Click on Login.
Navigator will display.
Select as applicable:
HO CM Super User
PDO CM Super User
PMO CM Super User
20.1.2 Run Navigate to the Submit Request

Transactions window.
Available for Submit a new Request
Reconciliation Menu: View > Requests window is displayed
Report
Run Request and enter the Name: Transactions Available for
following parameters Reconciliation Report
Transaction Type: AR
Treasury Legal Entity: Leave
Blank
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Cash Management
Payroll Business Group: Leave

Blank
AP/AR Operating Unit: Your
Operating Unit
Bank Account Number
Order By: Date
Submit your Request
When the concurrent request is

finished or the status:
Completed/Normal
Review the Transactions Available
for Reconciliation Report by
clicking the View Output button.
Take note of a transaction to be
reconciled.
Then click the Close Form

Icon
20.1.3 Manual Navigate to Bank Statements and

Reconciliation Reconciliation window.
Menu: Bank Statements > Bank Reconcile Bank
Statements and Reconciliation Statement window is
displayed
Search the Bank statement to Account Number: Your Bank
reconcile Account Number
Statement Number
Note: The more precise your

search criteria the more specific
your search result
Click the Find button Bank Statement Lines
appeared
Then click the Lines button
Select the transaction to reconcile

Find Transaction
Then click the Available button window is displayed
Enter in the Find Transactions Number: Your noted Receipt No.

window Reference Type: Leave Blank
For Receipts Reference Number: Leave Blank
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Cash Management
Receipt Class: Leave Blank

Click the Find button Deposit Dates: Leave Blank
Select the transaction that match Note: The more precise your
your search and click the search criteria the more specific
Reconcile button your search result Manually reconciled
receipts
Click the Save Icon

Icon
Process of automatically reconciling transactions.
20.2 AutomaticReconciliation


password to your
password.
Click on Login.
HO CM Super User
PDO CM Super User
PMO CM Super User
20.2.2 Auto- Navigate to the Submit Request

Reconciliation window.
Submit a new Request
Menu: View > Requests window is displayed
Name: AutoReconciliation
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Cash Management

Run Request and enter the Program

following parameters Bank Branch Name: Your Bank
Branch Name
Bank Account Number
Statement Number From: Your
created Statement Number
Statement Number To: Your
created Statement Number
Statement Date From: Leave
Blank
Statement Date To: Leave Blank
Organization: Your Operating
Unit
Submit your Request Receivable Activity: Leave Blank
When the concurrent request is Automatically reconciled
finished or the status: transactions
Completed/Normal
Review the AutoReconciliation
Execution Report for reconciliation
errors by clicking the View Output
button

Icon
20.1.3 Run Bank Navigate to the Submit Request
Report Submit a new Request
Menu: View > Requests window is displayed
Run Request and enter the Name: Bank Reconciliation Report

following parameters Operating Unit: Your Operating
Unit
Bank Name: Your Bank Name
Bank Branch Name: Your Bank
Branch Name
Bank Account Name: Your Bank
Account Name
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Cash Management

Bank Statement Number: Your

Bank Statement Number
Prepared By: Create Your Own
Official Designation: Create Your
Own
Certified Correct: Create Your
Own
Own
Approved By: Create Your Own
Submit your Request Own
When the concurrent request is

finished or the status:
Completed/Normal
Review the Bank Reconciliation
Report by clicking the View Output
button

Icon
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Cash Management
Process of recording reconciling items by using a Journal Entry in the General Ledger.
20.3 Reconciling Items


password to your
password.
Click on Login.
HO CM Super User
PDO CM Super User
PMO CM Super User
20.3.2 Create Journal Navigate to Enter Journals window

Entry for the Enter Journal window is
Reconciling Menu: Journals > Enter displayed
Items
Click New Journal Button
Under the Journals Header Journal: Your (Surname) Journal
Ledger: Defaulted
Category: Manual HO
Period: Current Period
Effective Date: Current Date
Balance Type: Actual
Clearing Company: Leave Blank
Tax: Not Required
Control Total: Leave Blank
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Cash Management

Under the Journal Lines Line: 1

Account: 1100-H1000-(Cash
If you are booking for a Bank Account)-0000000-0000-0000
Charge amounting to 1000.00 The Cash Account should be
SGD, choose your appropriate OU exactly the same as the one you
& RC codes. have setup in your Bank Account
Debit: 1,000.00
Credit: Leave Blank
Description: Bank Charges for
the period______
Line: 2
Account: 1100-H1000-65060100-
0000000-0000-0000
Debit: Leave Blank
Credit: 1,000.00
Description: Bank Charges for
the period______
Source: Manual
Reference: Leave Blank
Under Other Information Reference Date: Leave Blank
Reconciliation Reference: Leave
Blank
Journa Entry created &
saved
Click Save
Journal Entry posted
Then Post your created Journal

Entry by clicking the Post button
20.3.3 Manual Pre-requisite: Only Posted

Reconciliation Journal Entry can be match
for the created
Journal Entry Navigate to Bank Statements and
Menu: Bank Statements > Bank Reconcile Bank
Statements and Reconciliation Statement window is
displayed
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Cash Management

Search the Bank statement to Account Number: Your Bank

reconcile Account Number
Statement Number
Note: The more precise your

search criteria the more specific
your search result
Click the Find button Bank Statement Lines
appeared
Then click the Lines button
Select the transaction to reconcile

Find Transaction
Then click the Available button window is displayed
Enter in the Find Transactions Period Name: Period when you

window created your JE
For Journals Journal Entry Name: Your
created JE Batch Name
Document Number: System
Click the Find button generated JEV number
Line Number: Leave Blank
Select the transaction that match
your search and click the Note: The more precise your
Reconcile button search criteria the more specific Manually reconciled
your search result receipts
Click the Save Icon

Icon
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Cash Management
Section 4 Manage Inter-Bank Account

Transfers Overview
Bank to Bank transfers between different Operating Units across the entire company or DEMO, will be handled by
the standard functionality of Oracle Cash Management
 Initiate Inter-Bank Account Transfers

 Validate Inter-Bank Account Transfers
 Authorized Inter-Bank Account Transfers
 Create Accounting for Inter-Bank Account Transfers
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Cash Management

Sequence Ref Date Time Process Name Description Tester UAT Result Remarks
# Status

30.0 Manage Inter-Bank
Account Transfer
30.1 CM FS 5.0.9.1 Initiate Inter-Bank Account
Transfers
30.2 CM FS 5.0.9.2 Validate Inter-Bank Account
Transfers
30.3 CM FS 5.0.9.3 Authorize Inter-Bank Account
Transfers
30.4 CM FS 5.0.9.4 Create Accounting for Inter-
Bank Account Transfers

35
Cash Management
30.0 Manage Inter-Bank Account Transfers

Manage Inter-Bank Account Transfers Process of initiating, validating & authorizing inter-bank account transfers between different
operating units.
Process of creating an Inter-Bank Account Transfers.
30.1 Initiate Inter-Bank Account Transfers

Step Process Name Tester Action or Path Input Data Expected Results Results Status Remarks

change the default
password to your
Navigator will
HO CM Super User
PDO CM Super User
PMO CM Super User
30.1.2 Initiate Inter- Navigate to Bank Account Transfers

Bank Account window
Transfers Menu: Bank Account Transfers Bank Account
Transfer window is
Click the Create button displayed

General Information Tab Settle Transactions Through
Oracle Payments: No
Transaction Subtype: Choose the
appropriate subtype:
 Authority to Pay
 Notice of Budget Allocation
 Remittance to Head Office
 Request for Refund
 Petty Cash Fund
 Other Transfers
Payment Template: Leave Blank
36
Cash Management
Bank Reference Number: Any

nubmer
Status: New
Transfer Date: Current Date
Currecy: SGD
Transfer Amount: Any Amount
Comments: Additional information
you want to include
Source Bank Account Region

Source Bank Account Bank Account Number: Your Bank
Account Number
Bank Account Name: Defaulted
Branch Name: Defaulted
Bank Name: Defaulted
Legal Entity: Defaulted
Destination Bank Account Bank Account Number: Use other

Bank Account Number
Bank Account Name: Defaulted
Branch Name: Defaulted
Bank Name: Defaulted
Legal Entity: Defaulted
Confimation that
Click Apply button bank account
transfer No.___ has
been created.
Then click the
37
Cash Management
Process of validating the encoded information of an Inter-Bank Account Transfers.
30.2 Validate Inter-Bank Account Transfers


change the default
password to your
Navigator will
HO CM Super User
PDO CM Super User
PMO CM Super User
30.2.2 Validate Inter- Navigate to Bank Account Transfers

Bank Account window
Transfers Menu: Bank Account Transfers Bank Account
Transfer window is
displayed
Select & Enter Search: Transfer Number
Transfer Number: Your Created
Inter-Bank Account Transfer Number
Click GO button
Under the Validate column
Click the Validate Icon Confimation that

bank account
transfer No.___ has
been validated.
Then click the
38
Cash Management
Process of authorizing or approving an Inter-Bank Account Transfers.
30.3 Authorize Inter-Bank Account Transfers


change the default
password to your
Navigator will
HO CM Super User
PDO CM Super User
PMO CM Super User
30.3.2 Authorize Inter- Navigate to the Authorize Bank Account

Bank Account Transfers Authorize Bank
Transfers Menu: Authorize Bank Account Account Transfer
Transfers window is displayed
Click the to expand the transfer

transaction or click the transfer number
to view the details of the inter-bank
account transfer.
Under the Select column, put a  on

the transfer you want to authorize
Click the Authorize Transfers button Confimation that

bank account
transfer No.___ has
been authorized.
30.3.3 Reject Inter- Navigate to the Authorize Bank Account

Bank Account Transfers Authorize Bank
Transfers Menu: Authorize Bank Account Account Transfer
Transfers window is displayed
Click the to expand the transfer
39
Cash Management

transaction or click the transfer number
to view the details of the inter-bank
account transfer.
Under the Select column, put a  on

the transfer you want to authorize
Click the RejectTransfers button

Confimation that
bank account
transfer No.___ has
been rejected.
Process of creating the accounting entriesof Inter-Bank Account Transfers.
30.4 Create Accounting Inter-Bank Account
Transfers


change the default
password to your
Navigator will
HO CM Super User
PDO CM Super User
PMO CM Super User
30.4.2 Create Navigate to the Submit Request

Acconting window.
Entries Inter- Submit new Request
Bank Account Menu: View > Requests window is displayed
Transfers
Run Request and enter the following Name: Create Accounting
Ledger: Philippine Port Authority
40
Cash Management

parameters Process Category: Leave Blank

End Date: Period end date
Mode: Leave Blank
Errors Only: No
Report: Detail
Transfer to General Ledger: Yes
Post in General Ledger: No
General Ledger Batch Name:
Leave Blank
Include User Transaction
Identifiers: No
Submit your Request
When the concurrent request is finished

or the status: Completed/Normal
Review the Create Accounting Report
by clicking the View Output button

30.4.3 Run Cash Navigate to the Submit Request
Collection window.
Disbursement Submit new Request
Transfer Report Menu: View > Requests window is displayed
Run Request and enter the following Name: Cash Collection

parameters Disbursement Transfer Report
Operating Unit: Your Operating Unit
Transfer Date From: 01-Jan-2008
Transfer Date To: Current Date
41
Cash Management

Submit your Request
When the concurrent request is finished

or the status: Completed/Normal
Review the Cash Collection
Disbursement Transfer Report by
clicking the View Output button
42
Cash Management
Section 5 Manage Petty Cash Fund

Overview
This Test Scripts documents the steps needed to demonstrate the process of handling Petty
Cash Fund.
Petty Cash Fund setup, replenishment & liquidation would handled by Oracle Payables,
Receivables and Cash Management.
 Request for Petty Cash Fund

 Setup Petty Cash Fund
 Petty Cash Fund Replenishment
 Petty Cash Fund Liquidation
43
Cash Management

# Status

Transfer
40.0 Manage Petty Cash
Fund
40.1 Request for Petty Cash Fund
40.2 Setup Petty Cash Fund
40.3 Petty Cash Fund
Replenishment
40.4 Petty Cash Fund Liquidation

44
Cash Management

Manage Petty Cash Fund Process of setting up, replenishment & liquidation of Petty Cash fund
Process of requesting from Head Office intended for the Petty Cash Fund
40.1 Request for Petty Cash Fund


change the default
password to your
Navigator will
HO CM Super User
PDO CM Super User
PMO CM Super User
40.1.2 Inter-Bank Please refer to Test Script 30.0

Account Manage Inter-Bank Account Transfers
Transfer –
Petty Cash
Fund
45
Cash Management
Process of setting up Petty Cash Fund to the custodian.
40.2 Setup Petty Cash Fund


change the default
password to your
Navigator will
HO CM Super User
PDO CM Super User
PMO CM Super User
40.2.2 Create Navigate to AP Invoice Workbench

Prepayment for Invoice Workbench
the Petty Cash Menu: Invoices > Entry > Invoices is displayed
Fund
Under the Invoice Header Operating Unit: Your Operating Unit
Customer Taxpayer ID: Leave
Blank
Type: Prepayment
PO Number: Leave Blank
Trading Partner: Your Created
Supplier Employee
Supplier Num: Defaulted
Supplier Site: Defaulted
Invoice Date: Current Date
Invoice Num: Petty Cash 1
Invoice Currency: SGD
Invoice Amount: Any Amount
Tax Amount: Leave Blank
Tax Control Amount: Leave Blank
Withheld Amount: Leave Blank
Prepaid Amount: Leave Blank
Payment Curr: Leave Blank
Payment Rate Date: Leave Blank
46
Cash Management
Payment Rate Type: Leave Blank

Payment Rate: Leave Blank
Distribution Set: Leave Blank
Decription: Create Your Own
Quick Credit: Leave Blank
Credit Invoice: Leave Blank
Match Action: Leave Blank
Project: Leave Blank
Task: Leave Blank
Expenditure Item Date: Leave
Blank
Expenditure Type: Leave Blank
Expenditure Organization: Leave
Blank
Rate Type: Leave Blank
Exchange Date: Leave Blank
Terms Date: Leave Blank
Terms: IMMEDIATE
Pay Group: Leave Blank
Prepayment Type : Temporary
All other columns: Leave Blank
Num: 1
Under the Invoice Line
Type: Line
Amount: Same amount as the
Invoice Header
PO Release: Leave Blank
PO Line: Leave Blank
PO Shipment: Leave Blank
Match Basis: Leave Blank
PO Distribution: Leave Blank
Receipt Number: Leave Blank
Receipt Line: Leave Blank
Quantity Invoiced: Leave Blank
UOM: Leave Blank
Unit Price: Leave Blank
Final Match: Leave Blank
Requester: Leave Blank
Click Distribution button and enter the Num: 1 Distribution window

Type: Line appeared
47
Cash Management
following Amount: Same amount as the

Invoice Header
Choose your appropriate OU & RC Account: 1100-H1000-11101003-
codes 0000000-0000-0000
Asset Book: Leave Blank
Click Save
Click the ( x ) button to close
Action window is
Validate:  displayed
Click Action…1 button Validate Related Invoices: 
Cancel Invoices: 
Apply/Unapply Prepayment: 
Pay in Full: 
Create Accounting: 
Draft: 
Final: 
Final Post: 
Stop Approval: 
Release Holds: 
Print Notice: 
Click OK button
Type: Manual Payment workbench
Operating Unit: Your Operating Unit appeared
Under Payment window
Trading Partner: Defaulted
Supplier Number: Defaulted
Trading Partner Address: Defaulted
Payee Country: Leave Blank
Payment Date: Current Date
Payment Amount: Defaulted
Bank Account: Select appropriate
Bank Account Number
Account Currency: SGD
Payment Currency: SGD
Payment Method: Select
appropriate Payment Method
Payment Document: Select
appropriate Payment Document
Payment Process Profile: DEMO
Standard Check Format
Remit to Account: Leave Blank
48
Cash Management

Prepayment created
& paid
Click Save
Process of replenishing the Petty Cash Fund.
40.3 Petty Cash Fund Replenishment


change the default
password to your
Navigator will
HO CM Super User
PDO CM Super User
PMO CM Super User
40.3.2 Prepare Navigate to AP Invoice Workbench

Expense Invoice Workbench
Report Menu: Invoices > Entry > Invoices is displayed

Blank
Type: Expense Report
Supplier Employee
49
Cash Management
Invoice Num: Expense Report 1

Invoice Amount should be lower than Invoice Amount: Any Amount
the Prepayment Amount Tax Amount: Leave Blank
Task: Leave Blank
Blank
Blank
Terms: IMMEDIATE
Num: 1
Type: Line
Invoice Header
Under the Invoice Line Receipt Line: Leave Blank
UOM: Leave Blank
50
Cash Management

Num: 1 Distribution window

Type: Line appeared
Amount: Any Amount as your Petty
Expenses
Account: 1100-H1000-(Expense
Account)-0000000-0000-0000
Click Distribution button and enter the

following
Action window is
Choose your appropriate OU & RC displayed
codes
You can have as many Line
distributions but your disctribution total
should be the same as your Invoice Validate: 
Line Total. Validate Related Invoices: 
Apply/Unapply Prepayment: 
Pay in Full: 
Draft: 
Final: 
Click Save Final Post: 
Click the ( x ) button to close Stop Approval: 
Release Holds: 
Print Notice: 
Click Action…1 button
Apply/Unapply
prepayment window
Apply:  appeared
51
Cash Management
Click OK button
Select the appropriate Prepayment
Apply Prepayment to Expense Report
Under Apply Check Box
Click Apply/Unapply button
Click Save
40.3.3 Create a New Navigate to AP Invoice Workbench
Prepayment Invoice Workbench
Menu: Invoices > Entry > Invoices is displayed

Blank
Type: Prepayment
Supplier Employee
Invoice Num: Petty Cash 2
Invoice Amount: Same Amount as
your Expense Report
52
Cash Management
Task: Leave Blank

Blank
Blank
Terms: IMMEDIATE
Num: 1
Under the Invoice Line Type: Line
Invoice Header
UOM: Leave Blank
Distribution window
Click Distribution button and enter the Num: 1 appeared
following Type: Line
Invoice Header
Choose your appropriate OU & RC GL Date: Current Date
codes Account: 1100-H1000-11101003-
0000000-0000-0000
53
Cash Management
Click Save
Action window is
Click Action…1 button displayed
Validate: 
Validate Related Invoices: 
Apply/Unapply Prepayment: 
Pay in Full: 
Draft: 
Final: 
Final Post: 
Stop Approval: 
Release Holds: 
Print Notice: 
Click OK button
Payment workbench
Under Payment window Type: Manual appeared
Operating Unit: Your Operating Unit
Trading Partner: Defaulted
Supplier Number: Defaulted
Trading Partner Address: Defaulted
Payee Country: Leave Blank
Payment Date: Current Date
Payment Amount: Defaulted
Bank Account: Select appropriate
Bank Account Number
Account Currency: SGD
Payment Currency: SGD
Payment Method: Select
appropriate Payment Method
Payment Document: Select
appropriate Payment Document
Payment Process Profile: DEMO
Standard Check Format
Remit to Account: Leave Blank
All other columns: Leave Blank Prepayment created

& paid
Click Save
Process of liquidating the Petty Cash Fund.
40.4 Petty Cash Liquidation
54
Cash Management


change the default
password to your
Navigator will
HO CM Super User
PDO CM Super User
PMO CM Super User
40.4.2 Return of Navigate to FIRST Receipting Window

Unused Petty Menu: Receipting FIRST Receipting
Cash Fund window is displayed
Click Create Receipt button
Enter the following information Receipt Invoice: No

Bank Account Number: Select
appropriate Bank Account Number
Receipt Category: Other Receipt
Debtor Code: Your Created
Customer
Debtor Name: Defaulted
TIN: Defaulted
Address: Defaulted
Terminal Code: Defaulted
Preprinted OR No: Any Number
Receipt Date: Defaulted to Current
Date
Receipt Amount: Defaulted
Status: Defaulted to “New Receipt”
Computation Sheet No: Leave
Blank
Under Additional Receipt Items

Click Add Row Line Items: PETTY CASH FUND
OUM: Lot
Quantity: 1
Unit Price: Any Amount
Amount: Defaulted
55
Cash Management
Tax Code: Leave Blank

Vat: Defaulted
Remarks: Create Your Own
Under Payment Mode

Click Add Row Line No: Line No. above generated
by the system
Payment Mode: CASH
Reference No: Leave Blank
Reference Date: Leave Blank
Bank: Leave Blank
Amount: The same as the amount
Click Save button above
Receipt Saved &
Then click Print Button Printed
40.4.3 Prepare Navigate to AP Invoice Workbench

Expense Invoice Workbench
Report for Menu: Invoices > Entry > Invoices is displayed
Liquidation
Blank
Type: Expense Report
Supplier Employee
Invoice Num: Expense Report 2
Invoice Amount: Amount should be
equal to your Total Petty Cash Fund
56
Cash Management
Task: Leave Blank

Blank
Blank
Terms: IMMEDIATE
Num: 1
Under the Invoice Line Type: Line
Invoice Header
UOM: Leave Blank
Distribution window
Num: 1 appeared
Click Distribution button and enter the
Type: Line
following
Amount: Any Amount as your Petty
Expenses
Choose your appropriate OU & RC GL Date: Current Date
codes Account: 1100-H1000-(Expense
You can have as many Line Account)-0000000-0000-0000
distributions but your disctribution total Asset Book: Leave Blank
should be the same as your Invoice Description: Create Your Own
57
Cash Management
Line Total. All other columns: Leave Blank
Num: 2
Type: Line
Amount: Amount of Returned Petty
Cash Fund
Account: 1100-H1000-21100321-
0000000-0000-0000
Click Save
Validate:  Action window is

Click Action…1 button Validate Related Invoices:  displayed
Apply/Unapply Prepayment: 
Pay in Full: 
Draft: 
Final: 
Final Post: 
Stop Approval: 
Release Holds: 
Print Notice: 
Click OK button
Select the appropriate Prepayment Apply: 
Apply Prepayment to Expense Report
Under Apply Check Box Apply/Unapply
prepayment window
Click Apply/Unapply button appeared
Click Save
58
Cash Management
59
Cash Management
60

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USER ACCEPTANCE

Cash Management v1.0

Section 1 Pre-requisite Steps Overview

 Cash Management System Parameter

1.1 UAT Sequence Summary

00.0 Pre-requisite Steps

For Testers to Confirm UAT Results at each UAT Session Close:

UAT Tester Name & Signature: _______________________

00.0 Pre-requisite Steps

Scenario Business Actual

00.1.1 Login/ Choose Browse to Application URL. Please note: If this

00.1.2 Define System Navigate to the Setup page

Enter the following information Legal Entity: Your Company LE

Under the System Controls Tab

Scenario Business Actual

Under Cash Management Transactions

Scenario Business Actual

00.2.1 Login/ Choose Browse to Application URL. Please note: If this

00.2.2 Define Bank Navigate to the Manage Banks and

Select Create a new bank Country Name: Your Choice

Click Create button.

Address: Create Your Own

Select Apply to save the address.

Click Create Contact

Then click the

Go to the Bank Branches Tab.

Create Bank Branch Country: Your Choice

Bank Branch Information

Enter the following information Branch Options: Create New

BIC: Leave Blank

Select Apply to save the address.

Click Create Contact First Name: Your First Name

Then click the

00.2.4 Define Bank Pre-requisite: Bank Name & Bank

Types of functions that this bank

Enter the following information

Cash Management Controls Minimum Target Balance: Leave

Cash Flow Display Order: Leave

Multiple Currency Receipts: 

Payables Matching Order 1:

Exchange Rate Type: Leave Blank

Use Reconciliation Open

Tolerance Amount: Leave Blank

Tolerance Differences: Leave Blank

Click Click Save and Next for the Account Access

Click the Continue Button

Then click the

Scenario Business Actual

00.3.1 Login/ Choose Browse to Application URL. Please note: If this

00.3.2 Bank Navigate to the Bank Statement

Enter the following information Name: DEMO_STMT

Under the Headers Tab

Then click the Close Form Icon

Scenario Business Actual

00.4.1 Login/ Choose Browse to Application URL. Please note: If this

00.4.2 Define Bank Navigate to the Bank Transaction

Click the Find Icon Search window

Enter the following information

Then click the Close Form Icon

Scenario Business Actual

00.5.1 Login/ Choose Browse to Application URL. Please note: If this

00.5.2 Define Bank Navigate to the Bank Transaction

Click the Create button