A

REPORT ON

PARENT - TEACHER MEETING

(PTM-2007)

25th August 2007

SCHOOL OF COMPUTER SCIENCE

DEVI AHILYA VISWAVIDYALAYA
Takshashila Campus, Khandwa Road, Indore – 452017
Tel. (0731) – 2470027, 2461548 Fax : (0731) – 2763618
Email : head.scs@dauniv.ac.in

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 INDEX
S.No. Title Page No.

1. Introduction 3

2. Organizing Committee 4

3. Program at a glance 6

2.1 Inauguration 6

2.2 Cultural Programs 6

2.3 Elaboration of objectives of 6

Parent-Teacher Meeting by
Dr. P. Kanungo

2.4 Elaboration of objectives of 7

School of Computer Science by
Dr. A.K. Ramani
4. Panel Discussion 9

5. Feedback from Parents 11

4.1 Views at a Glance 13

4.2 Reasons to Choose School of Computer Science 13

4.3 Suggestions for further improvement in SCS 14

4.4 Weaknesses in the ward, as observed by parents 15

4.5 Suggestions to overcome the above weaknesses 15

6. Vote of Thanks 15

Attachments

1. Schedule of Program 16

2. Format: Invitation Letter 17

3. Format: Feedback Form 18

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 1. Introduction

Parents and teachers share a common treasure—the student. It is as if they are partners in

joint ownership of a valuable corporation. The child they share represents the

corporation. If they are to nurture this corporation and ensure its success, they must be

intentional about establishing good communication. To develop the communication that

will allow parents and teachers to make plans, set goals, solve problems, and establish the

relationship that they need in order to have a good partnership, a Parent-Teacher Meeting

is required.

A parent teacher conference helps to communicate to parents the areas their children are

excelling in and to give them specific ideas of how to improve upon their child’s

performance. Parent-Teacher meeting should be used as a platform to make a lasting

bond with the parent to increase the likelihood of academic success for their child.

Keeping this goal in mind, a Parent-Teacher Meeting was organized in the School of

Computer Science on 25th August, 2007. To organize the meeting joint efforts were made

by all the faculty members of School of Computer Science. Two meetings of teachers

were organized. In the first meeting a committee was formed under the chairmanship of

Dr. Priyesh Kanungo. All the faculty members were allotted different responsibilities. In

the second meeting a mock-up of meeting was decided. The points to be discussed with

parents were decided after a brain-storming session in the meeting.

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A kit was prepared which included an information brochure, a pen and a writing pad to
write suggestions on Parent-Teacher Meeting. Also a feedback form was designed in
order to take feedback of parents on the teaching-learning process in SCS.

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Organizing Committee
Dr. Priyesh Kanungo, Program Co-ordinator

1. Teachers’ meetings/ allocation of responsibilities

i. Dr. A.K.Ramani
2. Preparation & Dispatch of Invitation Letter
i. Mr. Anand More
ii. Mr. Parag Parandkar
iii. Mr. Chetan Awasthi
3. Receipt of Acknowledgments
i. Ms. Mudita Shah
4. Preparation of Kits, design of feedback forms
i. Dr. Priyesh Kanungo
ii. Mr. Anand More
5. Registration Committee
i. Mr. Deepak Abhyankar
ii. Mr. Anand More
iii. Ms. Shweta Agrawal
6. Cultural Programs
i. Ms. Preeti Saxena
ii. Ms. Shraddha Masih
iii. Ms. Yasmin Shaikh
7. Arrangements at Auditorium
i. Mr. Ajay Tiwari
ii. Mr. Hemant Mehta
8. Compering
i. Ms. Shraddha Masih
9. Minutes of Meeting
i. Ms. Preeti Saxena
ii. Ms. Archana Chaudhary

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10. Distribution & collection of Feedback Forms
i. Mr. Anand More
ii. Ms. Shweta Agrawal
iii. Ms. Yasmin Shaikh
11. Arrangement of High Tea
i. Ms. Jyoti Hardas
ii. Ms. Manju Suchdeo
12. Preparation of Report
i. Ms. Yasmin Shaikh
ii. Ms. Reena Singh (M.Tech.(CS)I)

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2. Program at a glance

2.1 Inauguration

A documentary movie “MISSION OF SCS ” focusing on mission and vision of School of

Computer Science together with a glimpse of SCS was presented with the aim to bring

the parents and teachers to a common platform of thoughts and expression. The program

was formally inaugurated by Dr. A.K. Ramani, Dr. Sanjay Tanwani and Mrs. V.K. Jain

by lightening the lamp before Goddess Saraswati followed by Saraswati Vandana.

2.2 Cultural Programs

Students of School of Computer Science had shown their talent in extra-curricular

activities by presenting few cultural programs. The programs presented were dance (a

fusion of classical and folk dance), Drama, Poem and group song. Parents enjoyed the

program very much. They highly appreciated the quality of programs.

2.3 Elaboration of objectives of Parents-Teachers’ Meeting by Dr. Priyesh Kanungo

Dr. Kanungo explained the objectives of PTM. He said that the meeting is being

organized to familiarize the parents with the department where their ward is studying and

meet the teachers who are teaching their ward. He added that the department wants to

take the feedback from parents on the teaching-learning process in School of Computer

Science and improve accordingly.

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Dr. Kanungo proposed ten points to be discussed in the panel discussion. They are:

1. Expectations from the school.

2. Expectations from parents.

3. Teaching/Learning experience.

4. Course curriculum & infrastructure

5. Development of professionalism.

6. Additional efforts for weak students.

7. Personal problems of students.

8. Industry Exposure.

9. Change observed in your ward in School of Computer Science

10. Students’ life at home/hostel.

Introduction of Faculty members of School of Computer Science by Dr. Priyesh

Kanungo

Dr. Kanungo introduced all the faculty members of School of Computer Science to

the parents.

2.4 Elaboration of objectives of School of Computer Science by Dr. A.K. Ramani

Dr. Ramani explained the mission, vision and objectives of School of Computer Science.

He explained that institute works with a focus to produce highly confident and self-

learner professionals, who can take-up various challenges of computer science and IT.

For the same it is important to have good teaching-learning.

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He proposed three ways to improve teaching-learning:

1. Interaction with parents and taking feedback from them.

2. Interaction with industry and taking feedback from them.

3. Self-Assessment of teaching-learning.

For better interaction of faculty and students the department is planning open house

for direct communication between students and teachers. Teachers’ feedback system

is being implemented in SCS. This is one of the best practices and is implemented to

improve Teaching-Learning process in the department.

Student kits (which include hour-wise course-plan, scheduling of assessment tasks

and list of assignments), detailed course-plan of all the subjects being offered, best

project reports of students, and assessment files of faculty members were shown to

parents. Parents also visited labs. Students of School of Computer Science arranged a

Road-Show which was intended to show the working of projects done by them.

Parents were very keen to see the projects done by the students (their wards). After

looking at the running projects of students, the parents were highly satisfied.

Dr. Ramani assured that SCS will always stand rock-solid for the betterment of the

students. It was proposed that PTM shall be organized every year on last Saturday of

August.

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3. Panel Discussion

The meeting was intended to have involvement of parents along with the teachers in the

education of students. There was a panel discussion on the points proposed by Dr.

Kanungo earlier. The panel consisted of eight members- four teachers and four

representatives from parents. The discussion started with the introduction of panel

members and their views on PTM. Parents appreciated the initiative being taken for

organizing PTM at this level. Parents also suggested that PTM should be organized twice

a year. Various Problems were raised by the parents. They are:

1. Less placement opportunities for M.Sc(CS/IT) and MBA(CM) students

2. Non-availability of clean drinking water.

3. College timing is long but no facility for nutritious food. A better

canteen may be opened for the students where clean and healthy food

may be availed to the students.

4. Bus facility is not available, as a result parents feel insecure. The

department may run a bus on cooperative basis that is parents shall also

cooperate by paying some fees for availing bus facility.

 The teachers explained various measures that are taken for better placement.

1. Communication skills and spoken English classes are arranged regularly

for overall personality development of students.

2. The department helps the students in their placement even after the

completion of their degree.

 They also explained the problem that department faces in placement activity.

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 1. Most of the students come from rural background. They face problems

in communication and they lack professionalism.

2. The students take admission in PG courses but still their mindset is not

as of a PG student. The lack virtue of self learning. They do not believe

in self-learning and teachers have found many times the students copy

assignments from others. This is one of the biggest hurdle in the path of

their progress.

3. The students consider themselves as college students and not IT

professionals. Thus do not work with a sense of commitment and study

with the aim to anyhow complete the course and hope to get good

placement.

4. The department faces competition from other departments of the

University.

 Dr. Ramani assured parents about availability of clean drinking water. He said

that the department will try its best to solve all the problems raised by the

parents.

 Parents also gave suggestions for improvement of department

1. Entrepreneurship programs for students should be started after

completion of their degree.

2. Feedback of students should be given directly to the parents through

email and mobile.

3. Personal attention should be given to weak students.

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4. Feedback from Parents

The main objective of organizing Parents-Teacher Meeting was the interaction of parents

with faculty members of School of Computer Science, familiarize them with the best

practices followed at School of Computer Science and take their feedback on education

and facilities available at School of Computer Science. Parents of fifty eight students

attended the meeting. They were given a feedback form to fill (a copy of feedback form

is attached here with it). Following points were included in the form:

1. Parents’ views on organizing PTM

2. Their willingness in having progress report of their ward

3. Parents’ views about progress of their ward after admission to SCS

4. Parents’ views regarding teaching standard in School of Computer Science

5. Parents’ views on facilities available at School of Computer Science

6. Parents’ views on the progress of technical and communication skills of their

ward after admission to SCS.

7. Reasons to select School of Computer Science

8. Their suggestions for further improvement in SCS

9. Their views about weakness in their ward and suggestions on how to help their

ward in improving.

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4.1 Views at a Glance

Forty three feedback forms were received from parents. Following points are drawn after

analysis of feedback forms:

 86% of parents feel that Parents Teacher meet should be organized once in a

year.

 81% of parents wish to have their ward’s report by post.

 50% of parents feel their ward’s progress satisfactory after admission to School of

Computer Science whereas 43% believe progress is excellent

 76% of parents feel teaching standard in the school is excellent.

 71% of parents feel facilities available in the school are excellent

 52% of parents feel personal attention of faculties & interaction with their ward is

excellent whereas 35% feel, it is satisfactory.

 90% of parents are satisfied with technical knowledge and communication skills

of their ward after admission to School of Computer Science.

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4.2 Reasons to Choose School of Computer Science

 Best institute for technical education in M.P.

 Better job placement.

 Excellent mission & vision of School of Computer Science.

 International quality level education at School of Computer Science

 One of the premier institutes of the country.

 For better future prospect.

 Better teaching-learning environment and excellent facilities

 Teaching standard is good

 Discipline in the institute

 All round development of ward

 Emphasis is on practical knowledge

 Well equipped labs and dedicated, qualified and best faculty members

 Long standing reputation

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4.3 Suggestions for further improvement in School of Computer Science

 Better placement cell is required

 More stress should be given on communication skills

 The Parent Teacher meet should be organized in every semester.

 Bus facility is required

 Open house for teachers and students

 Increase number of copies of books in library

 Extra classes for Personality Development.

 Internal exam copies should be shown on time to the students so that they can

analyze their progress

 College timing should be reduced

 Make sure availability of clean drinking water

 Better canteen

 Start Entrepreneurship program

Special comment: “We have full confidence in SCS so we leave it up to SCS”

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4.4 Weaknesses in the ward, as observed by parents

 Lack of technical knowledge

 Lack of concentration

 Hesitation in talking to teachers

 Lack of confidence

 Stage fear

 Weak communication skill

 Lack of practical knowledge

 Shy in nature

 Lack of general knowledge

4.5 Suggestions to overcome the above weaknesses

 Encouragement to student to build confidence

 Regular Communication skills and Personality Development classes

5. Vote of Thanks

Dr. Ramani gave vote of thanks to all the parents for coming and attending PTM. This

was followed by a High-Tea.

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 Parents Teachers Meet on 25th August, 2007

Schedule of the program on 25 th August, 07

Activity Monitored by

1. Participants’ registration and issue of kit

2. Arrangements at auditorium

3. Documentary

4. Saraswati vandana

5. Cultural dance

6. Welcome address

Objectives of the program

Introduction to the faculty members

7. Our dept and its objectives by Dr. A K Ramani

8. Panel discussion (Members 1. Dr. Ramani, Dr (Mrs) M. Ingle, Dr. Tanwani and

three parent )

9. Parents views

10. Speech by Dr Rajkamal

11. Cultural program

12. Collection of feed back forms

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 13.Vote of Thanks

14. Invitation for tea and snacks

School of Computer Science

Devi Ahilya Vishwavidyalaya, Khandwa Road, Indore-452001
Phone: 0731-2470027, 2461548 Email:
Date: 01August, 2007
Dear Parent(s),

It is our pleasure to invite you in the Parents Teachers Meet on 25th August, 2007
being organized by our department. The objective of the meet is:

• To familiarize you with the activities carried out in the department and to get your
valuable suggestions for further improvement.
• To make you aware of the progress of your ward and involve you in his carrier
building process. Your participation and valuable guidance may be of a great help
to your ward.

Schedule of the meeting is as follows:

Date: 25 August, 2007.

Meeting Time 2:30 to 5:30 PM
High Tea: 5:30 PM
Venue: University Auditorium, Takshikla Campus, Khandwa Road, Indore
(If you arrive early, you can visit the department between 1100AM to 1:00
PM)

We are looking for a positive response from you to attend this important meeting. You
are requested to kindly send the consent from attached with this invitation or email at
ptm.scs@davv.ac.in. An early reply will enable us to plan the program better.

Looking forward to welcome you.

Yours faithfully,

Dr. A.K. Ramani

Head, SCS, DAVV, Indore
---------------------------------------------please cut here---------------------------------------
Consent Form

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I/We,____________________________________________________, will attend the
Parents’ Teachers meeting to be held on 25th August at SCS, DAVV, Indore.
Name of the ward: _________________________________ Class: ____________

Name Signature of Parent(s)

School of Computers Science, DAVV, Indore

PTM -2007 feed back form(25-08-07)
Please fill this feedback form. We assure you that the information provided by you will
be used only for betterment of your ward.

Q1 Do you feel PTM must be organized in the year

(a) Once in the year (b) Once in 2 years (c) Not required
Q2 Are you willing to have a progress report of your ward
(a) Yes by post (b)Yes by E-mail (c) Not required
Q3 Your views about progress of your ward after admission to SCS
a) Excellent (b) satisfactory (c) No difference
Q4 Your views regarding teaching standard in the school
a) Excellent (b) satisfactory (c) Poor
Q5 Facilities available in the school are in your opinion
a) Excellent (b) satisfactory (c) Poor
Q6 Personnel attention of faculties & interaction with your ward is
a) Excellent (b) satisfactory (c) Poor
Q7 Technical knowledge & communication skills of your ward after admission to
SCS is
a) Excellent (b) satisfactory (c) No change

Q8 Why did you select SCS for your ward:

-------------------------------------------- ----------------------------------- --------------------------
------------------------------------------ ------------------------------- --------------------------------
-------------------------------------------- ----------------------------------- --------------------------
Q9 Please writes your suggestions for further improvement in SCS
-------------------------------------------- ----------------------------------- --------------------------
------------------------------------------ ------------------------------- --------------------------------
-------------------------------------------- ----------------------------------- --------------------------
Q10 Your views about weakness in your ward and how can we help him to improve:

-------------------------------------------- ----------------------------------- --------------------------

------------------------------------------ ------------------------------- --------------------------------
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Name of Parent(s) :----------------------- Name of Ward:--------------------

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Contact No.------------------ Course :----------------Sem:-------

Signature

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