AIMS

AIMS (Academic Information & Management System)

AIMS is a product developed by HR Software Solutions Private Limited (HRSS), and
a leading Professional Systems Integrator with more than a decade's track recor
d in product development. AIMS system is an ERP School/College/Institute Applica
tion that includes all types of School/College/Institute management and administ
ration profile as Registration, Admission, Fee , Students Details, Time Table Ma
nagement, Teaching Session, Student/Faculty Attendance Management, Examinati
on, Faculty adjustment, Library, Transportation, Payroll, Inventory, Accounts, U
tilities, Control Panel, Multiple Reports & Multi-user work over LAN. It is an e
asy to use but powerful system for School/College/Institute administration, mana
gement and parent access. School/College/Institute System provides a connected-i
ntegrated solution which reduces work for faculties & administrators with lower
total cost of ownership.
AIMS a School/College/Institute Management System product from HRSS is a fully i
ntegrated School/College/Institute /University/College/Academic Institute Admini
stration & Management Software which is designed as a complete suite of features
that the best educational software, you can have School/College/Institute softw
are is a customize, cheap and user-friendly Software for small, medium and
large School/College/Institutes, colleges and academic
institutes. School/College/Institute software is capable of managing every detai
l, regarding student, faculty etc. This software helps us to managing the School
/College/Institute in an extremely efficient way.
The system for automating the Students, Time Table, Fees, Examination, Facul
ties & Students Attendance, Inventory, Library, Transportation,
Payroll, Accounts in a mid-sized School/College/Institu
te. Created especially for meeting the requirements of small, midsize & large Sc
hool/College/Institutes.
Some very Important Features of ERP:

1. AIMS OnDemand- Windows based ERP Solution.

2. Inbuilt database back up facility for safety and reliability.
3. Complete system will be available online & offline with centralized data pro
cessing.
4. Multiple Branches can be connected to each other through common centralized
server.
5. It provides Administrator to give permissions as read, write, modify, print
to users or group of users on a particular form/module.
6. It provides a facility to automatically prepare all certificates (Provisiona
l, Character etc)
7. Creation of Identity Cards.
8. SMS Alert System for Fees, Exam, Transport etc.
9. Compatible with Hardware devices Like:-
¾ Attendance Machine, Barcode readers.
¾ Smartcard Facility, Biometrics.

H.R. Software Solutions Pvt. Ltd. 1

Corp. Office:- E-18 2nd Floor Sector -6 Noida Ph:-0120-4234000, 4234390-6, Fax:
0120-4234027
Regd.Office.:- 198 1st Floor, Jeevan Nagar, Maharani Bagh, New Delhi - 110014
Ph. No: - +91-11 – 47350210/11 / 12 / 13, Fax No.:- +91-11-26348131.

ADVANTAGES:
1. AIMS OnDemand will help you for easy change from manual to computerized one.
2. Minimize hand written work from admission to alumni formation; academic to n
on-academic.
3. No Repetition of Task.
4. Proper time scheduling (Time table) saves much of your time during vacation
for creative activities and plans for next academic session.
5. Big time saver and really facilitates proper communication among the managem
ent, staff and the parents.
SYSTEM / HARDWARE REQUIREMENTS FOR SERVER:

1. Pentium – IV
2. 512 MB RAM
3. 40 GB (HDD)
4. CD / DVD Writer For installation Only
5. DSL Connection

SYSTEM / HARDWARE REQUIREMENTS FOR CLIENT:

1. Pentium – III / IV
2. 256 MB RAM
3. 40 GB (HDD)
4. DSL Connection

SYSTEM / SOFTWARE REQUIREMENTS:

1. Window 2000, XP or higher.

2. SQL Server 2000, 2005, 2008, SQL Express.
H.R. Software Solutions Pvt. Ltd. 2
Corp. Office:- E-18 2nd Floor Sector -6 Noida Ph:-0120-4234000, 4234390-6, Fax:
0120-4234027
Regd.Office.:- 198 1st Floor, Jeevan Nagar, Maharani Bagh, New Delhi - 110014
Ph. No: - +91-11 – 47350210/11 / 12 / 13, Fax No.:- +91-11-26348131.

Modules AIMS OnDemand:

• Front Desk Management
• Registration Management
• Admission Management
• Fee Management
• Staff Management
• Time Table Management
• Students/ Staff attendance Management
• Examination Management
• Library Management
• Hostel Management
• Inventory Management
• Transport Management
• Payroll Management
• Accounts Management
• Reports
• Utilities
• Control Panel
• Multi-user work over LAN
• Multi Location
• SMS(Short Message Service)
• Mass Mailing.

We are giving here brief details about AIMS Software developed by HRSS Pvt. Ltd.
read this carefully:

9 Front Desk Management :

Management Module of SchoolApp On Demand’s maintenance tricks for appointments, sc
heduling, gate-pass for visitors/suppliers/ parents & dispatches/received, ackno
wledgments, complaints, and issuance of transfer/character/bona-fide certificate
s, and generate multiple valuable reports etc…...
9 Registration Management :
School/College/Institute administrators can mange all registrations, one user-fr
iendly, automated software program. From limiting class sizes to automatically c
reating well parents and students of their statuses, HRSS’s AIMS software keeps Sc
hool/College/Institutes organization efficient with managing information for all
students.
H.R. Software Solutions Pvt. Ltd. 3
Corp. Office:- E-18 2nd Floor Sector -6 Noida Ph:-0120-4234000, 4234390-6, Fax:
0120-4234027
Regd.Office.:- 198 1st Floor, Jeevan Nagar, Maharani Bagh, New Delhi - 110014
Ph. No: - +91-11 – 47350210/11 / 12 / 13, Fax No.:- +91-11-26348131.

9 Admission Management :
Speedily and efficiently execute the complete Admission process for both new and
old students; these students are automatically treated differently based
on the provided information, along with a facility to print admission card
s. The module manages the complete details about the students and their parents/
guardians as their alternate addresses, contact numbers & profession etc…
9 Fee Management:
The Fee Management Module of AIMS is one of the most automated fee collection mo
dule available in the market. Apart from being automated it is, at the same time
, flexible, enough to accommodate the varying nature of the fee most of the acad
emic institutions come across.
The module automatically calculates the pending fees, previous fee, payment deta
ils, deduction and concessions, if any applicable to the selected student & allo
ws paying through any mode of payment as cash/check/draft by student wise/class
wise & section wise.
9 Staff Management:
By the Module of Staff Management, Academic’s Administration automatically manages
faculty’s teaching scheduling as a previous record/ same day & for further schedu
ling by default class wise/ subject wise/ section wise & period wise and also au
tomatically manages faculty adjustment in the absents of another faculty speedil
y and efficiently execute with alternate options etc...
9 Time Table Management:
Only on one-time input of the basic information about the provision of subjects
to the faculty, faculty to the classes and number of lessons for each subject to
each class & each section, the system intelligently generates the most probable
combination of the time table and allocation of the time table for the session.
With computerized assistance, the time table can be modified by the user to suit
s more specific of the School/College/Institute as well as the staff while the c
omputer will keep on prompting about the clashes and suggest possible resolution
. The whole painful task of time table preparation will be turned into a playful
rise.
9 Students/ Staff attendance Management:
Attendance section performs different roles for Students and Employees.
Student’s attendance details act as a tool to identify irregularities in the aca
demic interests of the students. The same can be used to assess the student and
give individual attention to the causes of repetitive or long absences.
Employee attendances are used in conjunction with the payroll module to automati
cally implement the leave policies. Various types of leaves are available that m
ay be marked for employees. Details of available as well as availed leaves are a
lso available for each employee. The system also assists the user and restricts
the user form assigning more than the prescribed number of leaves. The module of
fers a variety of reports to show attendance records.

H.R. Software Solutions Pvt. Ltd. 4

Corp. Office:- E-18 2nd Floor Sector -6 Noida Ph:-0120-4234000, 4234390-6, Fax:
0120-4234027
Regd.Office.:- 198 1st Floor, Jeevan Nagar, Maharani Bagh, New Delhi - 110014
Ph. No: - +91-11 – 47350210/11 / 12 / 13, Fax No.:- +91-11-26348131.

9 Examination:
Through the examination module cover up planning, execution, maintenance and mon
itoring evolution. It allow you to observe progresses at different levels for va
rious amalgamation of subjects, examinations and year s for single/all students
as well as class/section presentation. maintains it’s whole and completely profile
s as how many marks obtained, term wise/ class wise/ subject wise/ student wise
; automatically grading facility according to getting score; through ma
rks setup manages, passing marks & maximum marks; marks tabulate cover – obtained
marks student wise/ subject wise; auto generated report cards – marks wise/ grade
wise/ percentage wise/ rank wise/ subject wise grading/ particular student wise
& class wise also. This module features invention of customized reports
and helps in making the process more transparent.

9 Library Management:
The Library Management addresses all library needs and measures. It provides for
issuance and return of books from students as well as staff, managing reservati
on for books, use of rule master for book groups, restrictions by class on issua
nce of book, dues, maximum/minimum issued books, generate and maintain book cata
logues. Various reports are available to represent the information.
Moreover, the system also supports definition of a Library Fine Policy so that t
he books returned late are fined according to the policies in control of a highe
r authority.
9 Hostel Management:
This module specially designed to handle Child/Youth Hostels Associations and ma
nage all activities related to a hostel. This module facilitates reservation and
allocation of rooms, managing room facilities, maintaining outing and disciplin
e, visitors records, and cafeteria management etc…, it also offers a variety of re
ports. The system uses one single centralized database that serves the activitie
s of the whole associations. Technically, it is a multi-tier or Multi-tasking ap
plication running from a centralized server. Users are using thin clients, conne
cted to the server using LAN.
9 Inventory Management:
The inventory module deals with all sundry purchases, issuance of items and main
tenance of stock availability. This module is crammed with a number of features
like generation of requisitions, covering main store and sub-stores, generation
of purchase orders, delivery memo, purchase bill, purchase return, employee issu
e & return, main store issue & return, stock ledger, stock statements and fast/s
low moving items. The inventory module also facilitates a number of systematic r
eports useful for Inventory Control. Over time, users can have annual reports on
the consumption and cost factors of the items in inventory.
Such a record of the inventory also imparts a sense of accountability on the in
charge/ supervisor of the use of all such items.
9 Transport Management:
AIMS’s Transport Management has facilities to report the fuel consumption, Insuran
ce Information Taxes Information and Permit Information Management. This module
features bus stop & route provision to student/staff, number of students on each
stop/route, number of stops on each route, maintenance schedule and vehicle req
uisition for various occasions.

H.R. Software Solutions Pvt. Ltd. 5

Corp. Office:- E-18 2nd Floor Sector -6 Noida Ph:-0120-4234000, 4234390-6, Fax:
0120-4234027
Regd.Office.:- 198 1st Floor, Jeevan Nagar, Maharani Bagh, New Delhi - 110014
Ph. No: - +91-11 – 47350210/11 / 12 / 13, Fax No.:- +91-11-26348131.

The Transport module is also integrated into the fee structure and accounts so t
hat the transport charges are automatically charged from the students, to the ma
nagement, the system provides imperative information regarding the expiration of
Insurance, renewal of Permits, Details of fuel consumption and fuel economy of
the vehicle etc..
9 Payroll Management:
The Payroll Management is designed for handling of remuneration/payment for empl
oyees/staff. This module provides generation of pay slips, provident fund statem
ents, professional tax statements,
& salary statements. Various calculation parameters; configurable as per the use
r requirements and the allowances are also different types of reports ar
e available to represent the information
generated.
The payroll module is capable of calculation the working days, payable amount, d
eductions etc…
9 Accounts Management:
The Accounts Management is a complete accounting package in itself. This module
features options for daily requirements, ranging from day books, general ledger,
 schedule balances, trail balance, income/expense statements and balance sheet a
ccounts and also allows to drill-downs from balance sheets to vouchers and autom
atically manages posting of fees into appropriate accounts heads.
Apart from this, the user is not restricted with only automatically posting but
the generic accounting processes are also available as in most popular accountin
g packages.
9 Reports:
The Report module is a fundamental module of AIMS which generates numerous repor
ts that includes fee details, student registrations, Student admissions, classes
, subjects & faculty’s reports and many more. All modules and the desired reports
can be generates according to the required users.
9 Utilities:
Set alerts for you to take action an scheduled times like birthday reminders, Pa
rents anniversary, important meeting reminders, event calendars (an event which
will be take place on a particular date either in a year or in a month), feedbac
k for student provided by faculty and feedback for employees provided by employe
r and data base backup & restore.
9 Control Panel:
Access right at module and function level allow for control and accountability.
i) Create Users: It can be Create & maintain according to profile.
ii) Users Group: It can be uses among a group of employees in a single time.
iii) User’s Right: Administration allows an admin to have full control on deleg
ation of authority to the various employees so that their domain of operation ma
y be restricted to their own department only. No employee is able to see/edit/mo
dify the information that is not pertinent to his/her role in the organization.
This acts as a great management tool and allows authorities to have direct contr
ol over the employees’ access to the software and to the School/College/Institute’s
information resources in general.
H.R. Software Solutions Pvt. Ltd. 6
Corp. Office:- E-18 2nd Floor Sector -6 Noida Ph:-0120-4234000, 4234390-6, Fax:
0120-4234027
Regd.Office.:- 198 1st Floor, Jeevan Nagar, Maharani Bagh, New Delhi - 110014
Ph. No: - +91-11 – 47350210/11 / 12 / 13, Fax No.:- +91-11-26348131.

iv) Change Password: Multiple user can be use their separate passwo
rd and also change the password of logging software.
9 Multi-user work over LAN:
This software based on client; server & software run by multi-user (LAN) in a si
ngle time. A class of Multi-users work over LAN where processing is distributed
among one or more information requesters (clients) and one or more information p
roviders (servers), as well as in the interfaces (network, protocols, middleware
) between them. Client/Server include both two-tier, where clients talk directly
to servers and three-tier where a third software component provides interfaces
services between the clients and the servers.
Salient Features:
Absolute control on college processes through 100% automation.
24X7 availability
Personalized Services for Parents, Students, Faculties, and Management
Benefits for School/College/Institute:
Management Information System.
Decision Support System.
Common platform for Student, Parents, Faculties and Management.
Simple and easy to implement and maintenance free environment
Benefit for Management:
Availability of real time information
Easy Command, Control and communication
Inventory Control
Paper less transactions
What We Provide With AIMS
19+ Modules with unlimited auto generated reports
ERP Engineer Support
Student ID Card with Bar Code Printing
Full Training to Staff where ever required
Our School/College/Institute software Comprises 19+ modules which makes the mana
gement of the institution very efficient and effortless. School/College/Institut
e software facilitates the important Functions of School/College/Institute such
admission, fee collection, attendance, Timetable, library, maintains of
information about students, faculties as well as
non-teaching staff of School/College/Institutes, colleges, academies and in
stitutes an extremely easy and efficient AIMS.

H.R. Software Solutions Pvt. Ltd. 7

Corp. Office:- E-18 2nd Floor Sector -6 Noida Ph:-0120-4234000, 4234390-6, Fax:
0120-4234027
Regd.Office.:- 198 1st Floor, Jeevan Nagar, Maharani Bagh, New Delhi - 110014
Ph. No: - +91-11 – 47350210/11 / 12 / 13, Fax No.:- +91-11-26348131.

The main principles:

• Multi Location: If the School/College/Institute has more than one Branches, soft
ware can be
Login and Read the Data by every Branch
• Security. The security subsystem supports a dividing user into several groups. E
ach group has its own set of rights for viewing or changing data.
• The highest reliability. Data management system is based on transactions. Transa
ctional system never allows your data to be lost or corrupted because of acciden
ts such as electricity cutting or hardware errors.
• Don’t lose your data. Even after deleting it s possible to restore your data.
• Double asking before changing/deleting. User will be asked twice before the prog
ram deletes or change any data.
• Availability. The base program configuration is available for our sales
& marketing department.
• Simplicity. The intuitive user interface allows you start to work with the progr
am easily. The program will lead you in any your work.
Being the top H.R. Software Solutions Pvt. Ltd. of the region we allow all our c
lients the flexibility to choose the best mix of modules that best satisfy their
requirements. If you haven t computerized your School/College/Institute, Univ
ersities, College & Academic Institute yet, then it is the golden oppor
tunity for you to do this with our product AIMS. Its user-friendly interface and
comprehensive tools makes the system exceptionally easy to use. The system not
only provides substantial cost savings but also allow you to adjust to your chan
ging educational environment efficiently and quickly.
A number of School/College/Institute & Academic Institutions are already being b
enefited by our product. So, contact us for a demonstration at your School/Colle
ge/Institute. After this you cannot resist yourself to apprecia
te our revolutionary designs that enable your School/College/Inst
itute to experience matchless academic achievements and absolute user satisfacti
on. AIMS generates a hierarchy of features and management tools that strengthen
and enhance the productivity by many folds.

H.R. Software Solutions Pvt. Ltd. 8

Corp. Office:- E-18 2nd Floor Sector -6 Noida Ph:-0120-4234000, 4234390-6, Fax:
0120-4234027
Regd.Office.:- 198 1st Floor, Jeevan Nagar, Maharani Bagh, New Delhi - 110014
Ph. No: - +91-11 – 47350210/11 / 12 / 13, Fax No.:- +91-11-26348131.
 AIMS with three Versions
Basic/Standard/Professional

Sr. No.
Name of Module
Basic
Version
Standard
Version
Professional
Version
ERP Version
1.
Front Desk Manager
x
X 9 9
2.
Registration Management 9 9 9 9
3.
Admission Management 9 9 9 9
4.
Fee Management 9 9 9 9
5.
Staff Management
X 9 9 9
6.
Time Table Management
x 9 9 9
7. Student/Teacher
Attendance
x 9 9 9
8.
Examination Management
x 9 9 9
9.
Library Management
x
X 9 9
10.
Hostel Management
x
X 9 9
11.
Inventory Management
x
X 9 9
12.
Transport Management
x
X 9 9
13.
Payroll Management
X
X 9 9
14.
Accounts Management
X
X 9 9
15.
Reports 9 9 9 9
16.
Utilities
x
X 9 9
17.
Control Panel
X 9 9 9
18.
Multi user work over LAN
x 9 9 9
19.
Multi Location
x
X 9 9
20.
Online Excess
X
X
X 9
H.R. Software Solutions Pvt. Ltd. 9
Corp. Office:- E-18 2nd Floor Sector -6 Noida Ph:-0120-4234000, 4234390-6, Fax:
0120-4234027
Regd.Office.:- 198 1st Floor, Jeevan Nagar, Maharani Bagh, New Delhi - 110014
Ph. No: - +91-11 – 47350210/11 / 12 / 13, Fax No.:- +91-11-26348131.
H.R. Software Solutions Pvt. Ltd. 10
Corp. Office:- E-18 2nd Floor Sector -6 Noida Ph:-0120-4234000, 4234390-6, Fax:
0120-4234027
Regd.Office.:- 198 1st Floor, Jeevan Nagar, Maharani Bagh, New Delhi - 110014
Ph. No: - +91-11 – 47350210/11 / 12 / 13, Fax No.:- +91-11-26348131.