Beruflich Dokumente
Kultur Dokumente
Bob McComas
Bankers HR Advisory
I. OVERALL REVIEW
a. POLICIES AND PROCEDURES MANUAL
b. FORMS AND POSTERS
c. PERSONNEL FILES
d. JOB DESCRIPTIONS
e. AFFIRMATIVE ACTION PLAN (50 or more employees)
II. DISCUSSION
a. POLICIES AND PROCEDURES MANUAL REVIEW
i. Review for completeness.
ii. Review for compliance to current regulations (i.e. HIPAA, Fair Labors
Standards Act, EEOC, Soldiers and Sailors Civil Relief Act, etc.)
iii. Review for clarity and comprehension.
c. PERSONNEL FILES
i. Review for proper set-up.
ii. Separate medical information and I-9’s
iii. Check for missing items or incomplete information (i.e. applications, W-
4, employee authorizations, Acknowledgement of Receipt for Employee
Manual/Handbook, etc.)
iv. Check for relevancy of information or redundant information.
d. JOB DESCRIPTIONS
i. Check for completeness and compliance (ADA).
ii. Check for exemption test for white-collar positions.
a. PLAN DOCUMENTS
i. Health insurance. All original plan documents, plan descriptions and
summary plan descriptions, contracts with providers, and contracts with
plan administrators should be kept in a central and secure location. This
also includes extra claim forms for health, dental, disability and death.
Also copies of IRS opinion letters for qualified plans, IRS Form 5500,
which is filed 7 months after the end of the plan year should be kept in
ii. Retirement plan(s). All original plan documents, plan descriptions and
summary plan descriptions, contracts with providers, and contracts with
plan administrators should be kept in a central and secure location. This
includes quarterly reports on investment options, plan performance
reports and IRS Form 5500, which is filed 7 months after the end of the
plan year.
IV. SET-UP
You will want to have centralized personnel files if you have a centralized payroll
system. Personnel files should contain employment application, W-4, resume (if
provided), copy of enrollment forms for health insurance, records of keys, cards, codes,
etc. issued at beginning of employment, copy of salary actions, performance reviews,
employees notices. I-9 Forms must be kept in a separate file.
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