DEPARTMENT OF RURAL DEVELOPMENT,

GOVERNMENT OF ANDHRA PRADESH, HYDERABAD

SELECTION OF TECHNOLOGY SERVICE PROVIDERS FOR THE

DESIGN & IMPLEMENTATION OF ELECTRONIC MUSTER &
MEASUREMENT SYSTEM (eMMS) IN THE MGNREGS-AP

The Mahatma Gandhi National Rural Employment Guarantee Scheme

Department of Rural Development, Govt. of A.P.
2nd Floor, HUDA Hermitage Office Complex,
Hill fort Road, Saifabad,
Hyderabad-500004
Last Date for Submission of RFP: 30.10.2010
 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

Contents
1. Introduction .................................................................................................................................................... 3
1.1 The MGNREGS .................................................................................................................................... 3
1.2 The eMMS project ................................................................................................................................ 4
1.3 Scope of Work ...................................................................................................................................... 7
1.3.1 Software ................................................................................................................................................ 7
1.3.2 Infrastructure ......................................................................................................................................... 7
1.3.3 MIS ....................................................................................................................................................... 8
1.3.4 Trainings, Operational Maintenance & Support ................................................................................... 8
1.3.5 Contract Period ..................................................................................................................................... 8
1.3.6 Time frame for Deployment of solution ................................................................................................ 9
1.4 Eligibility Criteria ................................................................................................................................. 9
1.5 Enquiries & Clarifications ................................................................................................................... 10
1.6 Time Table & Milestones .................................................................................................................... 10
1.7 Important limits/ values related to Bid ................................................................................................ 11
2. Submission of Bid ........................................................................................................................................ 11
2.1 Bidding Process................................................................................................................................... 11
2.2 Responsiveness of Bid ........................................................................................................................ 12
2.3 Technical Bid ...................................................................................................................................... 12
2.3.1 Submission of Cover – 1 ..................................................................................................................... 12
2.3.2 Check List for Technical Bid .............................................................................................................. 13
2.4 Technical Presentation & Demonstration ............................................................................................ 13
2.5 Financial Bid ....................................................................................................................................... 14
2.5.1 Submission of Cover-2 ........................................................................................................................ 14
2.5.2 Check list for financial bid .................................................................................................................. 14
2.6 Bid Submission ................................................................................................................................... 14
3. Fees & Deposits ............................................................................................................................................ 15
3.1 Bid Processing Fee .............................................................................................................................. 15
3.2 Bid Security......................................................................................................................................... 16
3.3 Performance Guarantee ....................................................................................................................... 16
4. Documentation.............................................................................................................................................. 17
4.1 Exhibit-1 Format for Covering Letter ................................................................................................ 17
4.2 Exhibit-2: Formats for Technical Qualification .................................................................................. 19
4.3 Exhibit-3: Formats for Financial Qualification ................................................................................... 25
Annexure-1 ........................................................................................................................................................... 28
Annexure-2 ........................................................................................................................................................... 29
Annexure-3 ........................................................................................................................................................... 30
Annexure-4 ........................................................................................................................................................... 31

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 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

1. Introduction

1.1 The MGNREGS

The Mahatma Gandhi National Rural Employment Guarantee Act (MGNREGA) is a

legislation passed by the Indian Parliament guaranteeing wage employment to any adult
who is willing to do unskilled manual work. The MGNREGS was started in Andhra Pradesh
in the year 2006. The important objectives in the implementation of the scheme are:

1. To enhance livelihood security in rural areas by providing at least 100 days of

guaranteed wage employment in a financial year to every rural household willing to do
manual unskilled work.
2. Regenerating natural resource base and creating productive assets
3. Strengthening grass root processes of democracy infusing transparency and
accountability in governance

The MGNREGS is being implemented in 21,858 Gram Panchayats, 1098 mandals and
22districts in Andhra Pradesh, providing wage employment for 100days to more than 1
crore labor every year across the state. The scheme is being implemented by more than
21,000 Field Assistants at Gram Panchayat level, 3500 Technical assistants each
handling 7 Gram Panchayats in a mandal, 2196 Computer Operators working at mandal
level, 820 Engineering consultants each working at mandal level, 1098 Additional
Programme Officers working at mandal level and 1098 Programme Officers heading the
mandal team.

The important processes involved in the implementation of the MGNREGS-AP are:

1. Recording work inputs from field and generating work estimates by Technical Assistant.
2. Recording daily Labor attendance using Muster rolls by Field Assistant.
3. Conducting regular verification of musters by Programme Officer
4. Recording group-wise measurements of the works taken up in the MGNREGS-AP by
Technical Assistant.
5. Conducting regular check measurements by Engineering consultants
6. Generating pay orders by entering muster and measurement data using the
MGNREGS-AP software
7. Refer Annexures 1,2,3 for Scale of Operations, Work Flow, Process Flow in the
MGNREGS-AP

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 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

In the past 4years, the MGNREGS-AP has taken up many initiatives in Information
Communication and Technology, with the objective of achieving transparency, efficiency
and accountability in the implementation of the programme. All the ICT initiatives have
been designed around the following goals:

1. Labour centred operations and MIS

2. Capture ALL transactions in MIS

3. Ensure open access to information to all stakeholders and citizens

4. Ensure easy access of information to carry out Independent Social Audits by civil
society organisations

5. Ensure full fledged Transparency & Accountability in all processes

6. Minimize financial leakages

7. Ensure simplified and efficient programme implementation

8. Enable transaction based reliable, timely and comparable information through Bottom-
Up approach.

9. Ensure Traceability of every rupee spent and every work taken up in the scheme

The MGNREGS is releasing this RFP in view of increasing more transparency and
reducing corruption by implementing the Electronic Muster and Measurement System
(eMMS) using mobile technology.

1.2 The eMMS project

The Electronic Muster & Measurement System (eMMS) is a technology solution for
achieving complete transparency in MGNREGS. It ensures day to day updation of progress
of MGNREGS-AP works directly from worksite to the Web. Refer Annexure-4.

Using mobile technology, the eMMS is envisaged to arrest distortions in the MGNREGS
programme like Muster Fudging; Delays in Payments; Binami Wageseekers; Fake
Measurements and Work Duplication.

The eMMS project shall have the following components:

Component Functions of Mobile Application Used by
e-Muster The labor attendance in the musters is captured from the Field Assistant &
worksites on day to day basis. Rozgar Sewak

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 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

The e-Muster application shall perform the following No.of Users:

functions: 21,000
1. Capture Attendance of the labor in the Mobile Nokia
2700 & Mobile Model:
2. Upload data to the Server using GPRS everyday on Nokia 2700
minute to minute basis
e-Measurement Measurements are taken by TAs for each work and each Technical Assistant
labor group on weekly basis. (TA)
The e-measurement application shall perform the following No.of Users: 3500
functions:
1. Dynamically download the muster information into the Mobile Model:
TA‟s mobile for the ongoing works, from the Server Nokia C5
using GPRS.
2. Capture Measurement data in Nokia C5 Mobile
3. Upload the measurement data, Image of work site &
GPS coordinates to server directly from the worksite.
e-Check The check measurement is done for each measurement Engineering
Measurement recorded, once in a week by the Engineering consultants Consultant (EC)
The e-check measurement application shall do the No.of Users: 820
following:
1. Dynamically download all the measurements into the Mobile Model:
EC‟s mobile, using GPRS. Nokia C5
2. Capture check measurement in the Mobile Nokia C5
against every measurement, using GPS & GPRS
enabled mobile.
3. Uploads to server the Check Measurement Data &
GPS coordinates of the worksite directly from the
worksite.
e-Muster The muster verification is done on daily basis by the Programme
verification muster verification officers. Officer/ Additional
1. Musters uploaded to the server are picked up Programme Officer
randomly by software programme. (APO)/ Assistant
2. This muster data shall be pushed into the mobiles of Project Director
Muster Verification officers for monitoring purpose. (APD)
The e-Muster Verification Application shall perform the No.of Users: 2446
following functions:

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 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

3. Captures Verification Data using Nokia C5 Mobile Model:

4. Uploads the muster verification data and GPS Nokia C5
coordinates directly from the worksite to the server.
e-Work Inputs The work inputs data is taken from the field for the Technical Assistant
Identification of new works. No.of Users: 3500
The e-work inputs mobile application shall do the following:
1. Capture work inputs for generation of new work Mobile Model:
estimates. Nokia C5
2. Uploads the work inputs data, Image of worksite and
GPS coordinates from the worksite to the server.
e-Pay Order Pay Order generation is a part of the MGNREGS-AP Computer Operator
Mandal level software. It is already implemented in all the
mandals of AP. No.of Operators:
The e-Pay Order software shall do the following: 2196
1. Download e-muster and e-measurement for every
work from the Server into the Mandal Computers.
2. Generate Pay Orders at the Mandal computer center
(MCC)
Image Processing The images of the worksite, uploaded to the server shall The RD Dept &
be processed, arranged as gallery for each work and General Public
integrated with the Web Reports.
MIS Reports The MIS reports shall be generated for: The RD Dept &
1. e-Musters General Public
2. e-Measurements
3. e-Check Measurements
4. e-Muster Verification
5. e-Work Inputs
6. e-Pay Order generation
7. Exception Reports
8. Citizens request
GIS Reports The Semi GIS reports using the real time GPS data and The RD Dept &
Images from the field shall be generated for General Public
measurements and check measurements data.
Citizens Interface The Citizens Interface shall ensure that the LIVE muster General Public
data in any GP can be further accessed by any citizen
using any mobile, by sending a simple SMS

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 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

1.3 Scope of Work

1.3.1 Software
i. The solution provider shall Design, Develop, Deploy, Maintain and Enhance
the software for all the eMMS project components mentioned in section 1.2
ii. The proposed solution shall have features such as pre-loading of master
data of the entire GP, which includes Names of the labor, Job card IDs of
labor, Work IDs etc.
iii. The solution shall use advanced data compression techniques for storing
data in the mobile and uploading data to the server.
iv. The solution shall have the capability to transfer the data using the 3 modes
of wireless communication: SMS, GPRS and Bluetooth
v. In the areas of „No-signal‟ connectivity in a village, the solution shall store the
entire muster data for a week and transfer the data into the computers at
mandal, using Bluetooth.
vi. The solution shall capture and upload text, image, date & time and GPS data
from mobiles to the server.
vii. The latitudes, longitudes, date and time should be captured from a real time
GPS system.
viii. The solution shall capture group photographs of the labor ,process the
images and do the head count of the number of labor present in the image
ix. The solution shall have the capability to validate the image of each labor with
preloaded image in the server using facial recognition techniques.
x. The mis-match of the images shall arise only in case of Binami labor or fake
attendance. There should be no mis-match due to technical inefficiencies
xi. The solution shall interact with other MGNREGS application software like
RAGAS for the generation of pay orders.
xii. Refer Annexure-4.

1.3.2 Infrastructure
i. The bidder shall provide all the Infrastructure support for the implementation
of the eMMS project with the scale of transactions as mentioned in
Annexure-5.

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 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

ii. The bidder shall provide infrastructure like Application servers, gateways,
software licenses etc for data processing and storage on hire basis.
iii. The mobiles for all the field staff shall be procured by the Department.
iv. The solution provider shall completely maintain the entire infrastructure
required for the eMMS project.
v. The solution provider shall completely maintain the Data Center

1.3.3 MIS
i. The web-based reporting system has to be developed as approved by the
MGNREGS-AP as indicated in section 1.2
ii. The exception MIS reports and SMS alerts shall be generated in case of any
discrepancy in the eMMS data after Verification.

1.3.4 Trainings, Operational Maintenance & Support

i. The bidder shall conduct and impart the trainings to all the MGNREGS field
staff mentioned in section 1.1
ii. The bidder shall also provide technical support and trouble shooting at
district level to provide operational support to the MGNREGS field staff.
iii. The bidder shall provide 1 District Resource Person (DRP) and 2 Assistants
for technical support in each district.
iv. The District Resource Person shall be a well qualified BTech or MCA
graduate. The Assistants to the DRPs shall have basic qualification of
graduation in BSc or BCA or BSc Computers or B-Com Computers.

1.3.5 Contract Period

i. The contract period is for 3years from the date of award of the contract.
ii. The bidder should quote separately for each year of the contract period in the
financial bid.
iii. The Commissioner, RD will objectively evaluate the performance of the
technology solution provider. If dissatisfied with the performance of the
solution provider, the Commissioner, RD can withdraw from the contract at
any point of time, with a notice period of 1month.
iv. The Commissioner, RD reserves the right to withdraw from the contract at
any point of time for any reason what-so-ever and is not obliged to cite the
reasons for the same.

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 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

1.3.6 Time frame for Deployment of solution

The solution shall go live within 45days from the date of signing the contract. The
solution provider shall have the complete solution for all the components
mentioned; establish the entire infrastructure required for eMMS; deploy all the
personnel on the field and conduct trainings to the entire MGNREGS field staff
during this timeframe of 45days.

1.4 Eligibility Criteria

General Criteria
1. The firms specialized in Development & Deployment of Mobile based software
applications, are eligible for bidding.
2. The firms should be registered in India and in operation for atleast 2years.
3. The firm should have at least two years of experience in development and deployment
of Mobile based software applications using data compression, image processing
technology and GIS.
4. The firm should have an experience of at least three (3) projects till date in the
development and deployment of Mobile based software applications for public or private
sector organisations.
5. The firm should have an experience of atleast one (1) project involving image processing
and GIS interface.
6. The bidder should have its an existing software development staff strength of atleast 25
personnel
7. The bidder should submit the evidence of submitting Income Tax returns for the last two
financial years. (2008-09 and 2009-10)

Detailed documents such as written confirmations from the authorised signatories to be provided for
the above 1-7 eligibility criteria
Any bidder not furnishing any of the above 7 items along with evidence shall be summarily rejected.

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 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

Specific Technical Criteria

The following need to be demonstrated LIVE during the technical demonstrations by the
bidders using a low end mobile phone (like Nokia 2700)
1. The solution provider should demonstrate storing of the master data for a Mobile based
software application project.
2. The solution provider should demonstrate transfer data and images from mobile to the
server using SMS, GPRS and Bluetooth
3. The solution provider should demonstrate SIM-Less data transfers using only Bluetooth.
4. The solution provider should demonstrate dynamic updation of mobile application and
Master data in the mobile database using SMS.
5. The solution provider should demonstrate using one of his existing projects, the
integrated image interface with GIS.

1.5 Enquiries & Clarifications

Enquiries and clarifications, if any, shall be addressed to:

The Commissioner,
Department of Rural Development, Govt. of A.P.
2nd Floor, HUDA Hermitage Office Complex,
Hill fort Road, Saifabad,
Hyderabad-500004
Email: rfp.emms@gmail.com

1.6 Time Table & Milestones

S.No. Milestone Envisaged Schedule

1 Request for Proposal Document made available to the 21.10.2010 to 30.10.2010

Bidding Entities
2 Pre-bid meeting at Conference Hall, 28.10.2010 3.00 PM
O/o Commissioner, RD, Hyderabad
3 Last Date & for receipt of Bids (containing Covers 1& 2) 30.10.2010 at 11:00AM

4 Opening of Technical Cover (Cover-1) 30.10.2010 at 12:00PM

5 Demonstration of Technical solution to the Commissioner, 30.10.2010
RD by qualified bidders 1:00PM to 4:00PM
O/o Commissioner, RD, Hyderabad
6 Opening of Financial Cover of selected bidders (Cover-2) 30.10.2010 at 5:00 PM

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 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

In order to meet the target dates, Bidding Entities are requested to respond expeditiously for
clarifications, if any, requested during the evaluation process. The Commissioner, RD will
adhere to the above schedule to the extent possible. The Commissioner, RD, however,
reserves the right to modify the same. Intimation to this effect will be notified on the website
only.

1.7 Important limits/ values related to Bid

Item Description
Bid Processing Fee Rs 10,000 non-refundable fee in the form of
(Non Refundable) Demand Draft in favour of Commissioner,
Rural Development, Hyderabad
Bid Security (Earnest Money Deposity-EMD) Rs 1.00lakh in the form of Bank Guarantee
(Refundable)
Bid Validity Period 45days from the date of opening the bid
Performance Security Value 1% Contract Value
Period for furnishing performance security Within fifteen (15) working days of notice of
award of the contract or prior to signing of
contract whichever is earlier
Performance Security Validity Period 3 months beyond contract period
Period of signing the contract Within 7 working days from the date of
receipt of notification of award
Contract Period 3 years

2. Submission of Bid

2.1 Bidding Process

The Bids received would be processed, subject to a responsiveness check followed by a
step-wise evaluation procedure as described below:
1) Technical Evaluation (Cover-1: Technical Proposal)
2) Financial Evaluation (Cover-2: Financial Proposal)

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2.2 Responsiveness of Bid

The Bids submitted by Bidding Entities shall be initially scrutinized to establish
"Responsiveness". A Bid may be deemed "Non-responsive" if it does not satisfy any of the
following conditions:

 It is not received within the time and date specified.

 It does not include sufficient information for evaluation and/or is not in the formats
specified or incomplete in any respect.
 It is not signed and / or sealed in the manner and to the extent indicated in section
2.6
 It is not accompanied by the requisite Bid Processing Fee and/or the valid Bid
Security
 Each page is not signed by the Authorized Signatory.
 If GPA by way of a Resolution of the Company authorizing the authorized signatory is
not submitted.
 If not complied with instructions contained in „Instructions to Bidding Entities -
General Conditions‟ RFP Document.

2.3 Technical Bid

All the technical details provided in Exhibit 2 of Section 4.2 shall be properly filled and
signed duly enclosing Photostat copies of all the required documents. The bidders are liable
for necessary action for any false information. This cover „A‟ shall contain clear “To” and “
From‟ addresses and properly sealed with lacca.

2.3.1 Submission of Cover – 1

The Bidding Entity shall place one (1) original (marked as original) + one (1) copy of
the Technical Proposal in a sealed envelope, which shall be inscribed as under:

Bid for: ‘eMMS project for the MGNREGS-AP’ in Andhra Pradesh

Cover-1 -Technical Proposal

Submitted by: __________________________. (Name of the Bidding Entity with
Full Postal Address)

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 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

2.3.2 Check List for Technical Bid

Bidding Entities are required to submit the following information along with Cover-1(Technical
Proposal).
i) Covering Letter as per the format given in Exhibit-1, Section 4.1.
ii) A Demand Draft for Bid Processing Fee
iii) Bank Guarantee as Bid security fee.
iv) Formats for Technical Qualification as per format furnished in Exhibit-2, Section 4.2
v) Copy of the Certificate of Registration of the Firm / Company / Society etc.
vi) Copy of PAN.
vii) Copy of Service / Professional Tax Registration Certificate.
viii) Copy of the Company Profile.
ix) Copy of Staff Profile
x) Franchise Arrangements such as MoUs / Agreements, if any.
xi) Copies of the MOUs/Work Orders, or any other proof of handling projects on mobile
technology
xii) Copies of Annual Audited & Certified Financial Statements certified by CA.
xiii) Copies of Income tax returns for the current & previous years‟ and audited financial
statements duly certified by CA

2.4 Technical Presentation & Demonstration

The bidders satisfying the general eligibility criteria, as mentioned in Section 1.4 shall be
called to give a Technical presentation to the Commissioner, RD.
The presentation and demonstration of the technical solution shall be completed within
10minutes. The following need to be demonstrated LIVE during the technical demonstrations
by the bidders using a low end mobile phone (like Nokia 2700)
1. The solution provider should demonstrate storing of the master data for a Mobile based
software application project.
2. The solution provider should demonstrate transfer data and images from mobile to the
server using SMS, GPRS and Bluetooth
3. The solution provider should demonstrate SIM-Less data transfers using only Bluetooth.
4. The solution provider should demonstrate dynamic updation of mobile application and
Master data in the mobile database using SMS.
5. The solution provider should demonstrate using one of his existing projects, the
integrated image interface with GIS.

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2.5 Financial Bid

The bidders shall properly quote the rate both in words and figures in Exhibit-3 of
Section 4.3. The rate shall be inclusive of all the taxes. The rates shall be inclusive of all the
related incidental costs, of the above deliverables. This cover „B‟ shall contain clear “To” and
“From” addresses and properly sealed with lacca.
Evaluation of Cover-2-Financial Bids of those bidding entities who have been declared
qualified in the Technical demonstration shall only be opened in the financial round. The
financial bids of those entities who have not qualified in technical round will be returned
unopened along with the Bid Security.
In the Financial Evaluation, Each bidding entity for each of the courses will be ranked
separately as L1, L2, L3…. etc from lowest commercial offer the highest commercial offer
respectively as offered by them in their financial bid.
L1 bidder would be called to finalize the deliverables, timelines and general terms of
MoU/Work order.

2.5.1 Submission of Cover-2

The Bidding Entity shall place one (1) original copy of the Financial Bid in a sealed envelope, which
shall be inscribed as under:

Bid for: ‘eMMS project for the MGNREGS-AP’’ in Andhra Pradesh.

Cover-2 - Financial Bid
Submitted by: ___________________________. (Name of the Bidding Entity with Postal Address)

2.5.2 Check list for financial bid

Bidding Entities are required to submit the information in Exhibit-3, Section 4.3 along with
Cover-2(Financial Proposal).

2.6 Bid Submission

The Two Covers of the Bid organized as above, shall be placed in a sealed outer envelope
with the following inscription:

Bid for ______________________ (Name of the Programm

“Selection of Technology Service Providers for the Design & Implementation of
Electronic Muster & Measurement System (eMMS) in the MGNREGS-AP”
Name of the Bidding Entity with Complete Address: ____________________________

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 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

The cover should be addressed to:

The Commissioner,
Department of Rural Development, Govt. of A.P.
2nd Floor, HUDA Hermitage Office Complex,
Hill fort Road, Saifabad,
Hyderabad-500004, email: rfp.emms@gmail.com

The Bidding Entity can submit the Bid by registered post / courier or submit the Bid in person, so as to
reach the designated address by the time and date stipulated in Section 1.6 . The Commissioner,
RD shall not be responsible for any delay in submission of the Bids. Any Bid received by the
Commissioner, RD after the deadline for submission of the Bids stipulated in Section-1.6 shall not be
opened.

2.7 Declaration
The Commissioner, RD in its sole discretion and without incurring any obligation or liability
reserves the right, at any time to:
A) Suspend and/or Cancel the bidding process and/or amend and/or supplement the bidding
process or modify the dates or other terms and conditions relating there to,
B) Consult with any bidding entity in order to receive clarity or further information,
C) Retain an information and/or evidence submitted to the Commissioner, RD by any bidding
entity, and/or
D) Independently verify, Disqualify, reject and/or accept any or all the submissions or other
information and/or evidence submitted by bidding entity.

3. Fees & Deposits

3.1 Bid Processing Fee

Bidding Entities are requested to pay a non-refundable Bid Processing Fee of Rs.10,000
(Rupees Ten Thousand only). This will be paid in the form of a Demand Draft Payable to
‘The Commissioner Rural Development, Hyderabad’ payable at Hyderabad, drawn on
any scheduled commercial bank and must accompany Covering Letter in Cover-1 of the Bid
Document.
Bids that are not accompanied by the above Bid Processing Fee shall be rejected by the
Commissioner, RD as non-responsive.

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3.2 Bid Security

Bidding Entities are required to submit a Bid Security in shape of Demand Draft or Bank
Guarantee for an amount equal to Rs1 lakh (Rupees One Lakh only) valid for 1 year from
the last date for submission of the RFP and shall accompany Cover-1 of the Bid Document.
The Bid Security shall be in the form of a Bank Guarantee from any Scheduled Bank or
Demand Draft in favour of The Commissioner, Rural Development, Hyderabad.
Bids, which are not accompanied by the above bid security, shall be rejected by the
Commissioner, RD as non- responsive.
The Commissioner, RD reserves the right to forfeit the Bid Security (by invoking the Bank
Guarantee) under the following circumstances:
(a) If the Bidding Entity withdraws the Bid at any time during the stipulated period of Bid
validity (or) as may be extended.
(b) If the Bidding Entity, for the period of Bid validity:
(i) In the Commissioner, RD opinion, commits a material breach of any of the
terms and / or conditions contained in the RFP Document and / or
subsequent communication from the Commissioner RD in this regard and / or
(ii) Fails or refuses to execute the Letter of Award (in the event of the award of
the Programme to it) and/ or
(iii) Fails or refuses to furnish the Performance Guarantee within the stipulated
time (viz. 30 days from the issue of the Letter of Award to it).
In the event that any Bidding Entity is declared Technically Evaluated Non Responsive, then
the Bid Security (i.e. Bank Guarantee) of such Bidding Entities can cease to be in force upon
return of the unopened Cover-2 of their Bid upon request.
In respect of the Technically Evaluated Responsive Bidding Entities, the Bid Security of the
unsuccessful Bidding Entities (after opening of Cover-2) can cease to be in force after 45
days following the Award of the eMMS project to the Successful Bidding Entity.
The Bid Security of the Successful Bidding Entity shall be refunded on submission of
„Performance Guarantee‟.

3.3 Performance Guarantee

The successful Bidding Entity shall submit a Performance Guarantee at the time of signing
the Agreement / MOU for selection, in the form of a Bank Guarantee for an amount equal
to 1% of the ‘Monetary Value of the eMMS project’ to be awarded and as specified in the
MOU / Agreement. Details of the Performance Guarantee will be provided at the time of
giving „Letter of Award‟.
The Performance Guarantee shall remain valid from the date of MOU / Agreement for a
period of 3months more than the contract period of 3years.

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 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

4. Documentation

(The Covering Letter is to be submitted by the Bidding Entity along with the Cover-1 of the Bid -
Printed on their respective Letter Heads)

4.1 Exhibit-1 Format for Covering Letter

Date:

Place:

The Commissioner,
Department of Rural Development, Govt. of A.P.
2nd Floor, HUDA Hermitage Office Complex,
Hill fort Road, Saifabad,
Hyderabad-500004
email: rfp.emms@gmail.com

Dear Sir,

Sub: Selection of Mobile Technology Service provider for the design & implementation of Electronic
Muster & Measurement System (eMMS) project for the MGNREGS in Andhra Pradesh-Reg

Please find enclosed one (1) Original + one (1) Copy of our Bid in respect of the “eMMS project for
the MGNREGS-AP” in Andhra Pradesh, in response to the Request for Proposal (RFP) Document
issued by the Commissioner, Rural Development, Department of Rural Development, Govt. of A.P.,
dated__________________.

We hereby confirm the following:

1. The Bid is being submitted by ___________________________ (name of the Bidding Entity) who
is the Bidding Entity, in accordance with the conditions stipulated in the RFP.

2. We have examined in detail and have understood the terms and conditions stipulated in the RFP
Document issued by the Commissioner RD and in any subsequent communication sent by the
Commissioner, RD, We agree and undertake to abide by all these terms and conditions. Our Bid
is consistent with all the requirements of submission as stated in the RFP or in any of the
subsequent communications from the Commissioner, RD.

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 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

3. The information submitted in our Bid is complete, is strictly as per the requirements as stipulated
in the RFP, and is correct to the best of our knowledge and understanding. We would be solely
responsible for any errors or omissions in our Bid.

4. The Bidding Entity satisfies the legal requirements and meets all the eligibility criteria laid down in
the RFP.

5. This bid is unconditional and we hereby undertake to abide by the terms and conditions of the
RFP.

6. We, as the Bidding Entity designate Mr./Ms._______________________ (mention name,

designation, contact address, phone no., fax no., mobile no., email id etc.), as our Authorized
Representative and Signatory who is authorized to perform all tasks including, but not limited to
providing information, responding to enquiries, entering into contractual commitments etc. on
behalf of the us in respect of the Programme. The Board Resolution authorizing the said person is
enclosed.
7. We acknowledge the right of the Commissioner, RD to reject our bid without assigning any
reasons or other-wise and hereby waive to the fullest extent permitted by law, our right to
challenge the same on any account whatsoever

For and on behalf of: (Company Seal)

Signature :

Name :

Designation :

(Authorized Representative and Signatory)

Name of the Person :

Designation :

Signature :

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 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

4.2 Exhibit-2: Formats for Technical Qualification

Table 1-TQ Basic Information

Name and Details of the Bidding Entity and Authorized Representative:

Name of Organization / Institution

Regd.. / Head Office Address:

Phones
Fax
Mobile
Email
Website

Addresses of Branch Offices /

Franchisees (If any?):
(Attach additional sheets if necessary)

Phone
Fax
Mobile Nos.
Email IDs
Dates of Establishment
Authorized Representative
Designation
Mobile
Email

Table 2-TQ : Legal Constitution of Bidding entity

Legal Constitution of Bidding Entity:

(Public Limited/Private Limited/Partnership/Proprietorship etc)
1. Status / Constitution of the Firm:
2. Registration No.:
3. Date of Registration:
4. Place of Registration:
5. PAN card number

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 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

Table 3-TQ: Documentation for Bidding Entity & Financial Standing

Substantiating Documents Required
Entity

Proprietorship Firm Certificate of the Proprietorship duly certified by a Chartered Accountant.

Audited Financial Statements of the firm for the previous financial years. (max of
last three years as proof for turnover)
Partnership Firm Registered Partnership Deed / Certificate of the Partnership duly certified by a
Chartered Accountant.
Audited Financial Statements of the firm for the previous financial years. (max of
last three years as proof for turnover)
Private Limited Registration Certificate and Memorandum & Articles of Association.
Company Financial Statements of the company for the previous financial years. (max of last
three years as proof for turnover)
Public Limited Registration Certificate and Memorandum & Articles of Association.
Company Audited Financial Statements of the company for the previous financial years.
(max of last three years as proof for turnover)
Society / Trust / Registration Certificate & Bylaws of Society / Trust / Association.
Association Audited Financial Statements of the company for the previous financial years.
(max of last three years as proof for turnover)
(i) Financial Statements are Balance Sheets and Profit & Loss Statements duly certified by CA.
(ii) The Audited Financial Statements etc. are for the year 2008-09, 2009-10 (Proofs submitted to
satisfy/meet the requirements of Eligibility criteria – Section 1.4 ) .

Table 4-TQ - Turnover Details

Last Two Years Annual Turnover of the Bidding Entity:
(As per the Audited Balance Sheet / Annual Reports to be enclosed duly certified by CA copies of Income
tax returns as proof including current year)
Financial Turnover of operations in Turnover in Other Total Turnover Net
Year Application Development Software Development Profit
in Mobile Technology Operations
Global India AP Global India AP Global India AP

2008-09

2009-10

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 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

Table 5-TQ- Experience & Track Record

A description of the company‟s qualifications demonstrating prior successful deployments in
either private sector or public sector showing:
1. Systems/solutions comparable in size and scope to the requirements of this RFP;
2. Deployment of resources/manpower sufficient to respond to statewide
implementation within the timeframes in this RFP

The details to be provided:

Name of the Assignment

Name of the Client

Location of the Project and Country

Start Date & End Date

Project Description

No.of users of the application developed

Value of services (annual)

Describe Support/Maintenance Obligations (if

applicable)

Manpower dedicated and supporting this project

Table 6-TQ: Client Reference List

The bidder shal submit the references of atleast 3 private companies or government organisations for
which it has provided services of comparable scale and complexity as outline in this RFP.

The details to be provided

Detail Organisation-1 Organisation-2 Organisation-3 Organisation-4
Name of
Organisation

Location

Project
Description

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 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

Modules in the
Application
Scale of
Operations
No.of Users

Reference
Website
Contact Person ,
Designation
Contact address,
telephone
number, email
Other Relevant
information

Table 7-TQ: Details of Professional Staff

Provide the following details as on 31.03.2010

S.No Category Total Staff Staff in AP Office

1 Project Management

2 System Programmers

3 Domain Experts

4 Any Other

Total

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 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

TABLE-8 TQ Documentation for Proposed solution for eMMS

The bidder shall a document on the following topics:

1. Note on understanding of the purpose, objective and scope of the eMMS project
(Not exceeding 1500 words)
2. Overview of proposed solution
3. Overall architecture
4. Technical Architecture
5. Security Architecture
6. Network Architecture
7. Bills of material of all components
8. Image Processing
9. User friendliness
10. Implementation strategy, project plan and schedule
11. Project Team structure, size and capability
12. Training plan
13. Support and maintenance strategy
14. Quality Assurance
15. Risk Assessment Methodology
16. Workflow

TABLE -9 TQ Technical Specifications for implementation of the eMMS project

S.N Component Specification Details

o
1 Software <Specify>
Development
required for eMMS
project
2 Software Licenses <specify>
required for eMMS <specify>
project <specify>
<specify>
3 Infrastructure <specify>
required for eMMS
<specify>
project
<specify>
(on annual hire
<specify>
basis)
<specify>

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 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

<specify>
<specify>
4 Maintenance and <specify>
support for the
infrastructure
required for eMMS
project
5 Man Power Project Manager (1 Number)
required for eMMS
Software Programmers (6
project
Number)
Domain Experts (4 Number)
District Resource Persons (22
Number)
Assistants to District Resource
Persons (44 Number)
6 Internet Bandwidth Internet
& Gateways
SMS gateways
required for eMMS
GPRS Gateways
project
Advanced SMS Gateway
7 Others if any, <specify>
required for eMMS <specify>
project <specify>
TOTAL

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 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

4.3 Exhibit-3: Formats for Financial Qualification

The Financial Bid should be provided in the following format

Date :
Place :

The Commissioner,
Department of Rural Development, Govt. of A.P.
2nd Floor, HUDA Hermitage Office Complex,
Hill fort Road, Saifabad,
Hyderabad-500004
Email: rfp.emms@gmail.com

Dear Sir,

Sub: Selection of Mobile Technology Service provider for the design and implementation of Electronic
Muster & Measurement System (eMMS) project for the MGNREGS in Andhra Pradesh-Reg

I/We, the undersigned offer to provide the services for the above mentioned Assignment in
accordance with the terms and conditions contained in the RFP Document supplied to us.
I/We agree to the terms that the project cost includes the software development costs, cost of
software licenses, infrastructure costs, internet, man power costs etc. This amount also includes
service tax, all other taxes applicable, other contingency expenses concerning the Assignment

S.No Component Description Specific Total Cost (Rupees)

Details (Inclusive of All Taxes)
Year 1 Year 2 Year 3 TOTAL
(Year 1+ Year
2+ Year 3)
1 Software <Specify>
Development
required for
eMMS project
2 Software <specify>
Licenses <specify>
required for <specify>
eMMS project <specify>
3 Infrastructure <specify>
required for
eMMS project <specify>
<specify>

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 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

(on annual hire <specify>

basis) <specify>
<specify>
<specify>
4 Maintenance <specify>
and support for
the
infrastructure
required for
eMMS project
5 Man Power Project Manager
required for (1)
eMMS project Software
Programmers
(6)
Domain Experts
(4)
District
Resource
Persons (22)
Assistants to
District
Resource
Persons (44)
6 Internet Internet
Bandwidth &
Gateways SMS gateways
required for GPRS
eMMS project Gateways
Advanced SMS
Gateway
7 Others if any,
required for
eMMS project
TOTAL

This proposal and all other details furnished by us shall constitute a part of our offer. We
understand that you are not bound to accept the lowest or any bid you receive.

We agree that our offer shall remain valid for a period of 1year from the last date prescribed for
submission of proposal.

We have carefully read the entire set of RFP Documents and accept all the terms and conditions
therein are submitting herewith.

We confirm our acceptance for the following Payment Terms with the Commissioner, RD.

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 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

Payment Terms:

The payments shall be made on quarterly basis and at the end of each quarter from the date of
signing the MoU.

We agree to bind by this offer if we are the selected Bidding Entity.

For and on behalf of :

Signature :

Name :

Designation with Seal :

(Authorized Representative and Signatory of the Bidding Entity

Dept of Rural Development, GoAP | 27

 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

Annexure-1

MGNREGS Overview

Total No of Districts under EGS 22

Total No of Mandals 1,098

Total No of Grampanchayats 21,858

Total No of Habitations 68,983

Total No of Jobcards Issued 1,19,34,068

Total No of Adult members enrolled in Jobcards

2,82,89,398
Issued

2006-07 2007-08 2008-09 2009-10 2010-11*

Total Expenditure (Rs inCrores) 680.2 2083.7 2963.9 4509.2 3085.8

Households Employment provided (In Lakhs) 21.7 46.8 57.1 61.6 56.3

Individuals employment Provided (In Lakhs) 31.7 74 99.88 116.1 104.1

Total No of Person days generated (In Crores) 6.6 20 22.7 40.1 24

Average Wage rate per day per person (Rs.) 82.47 83.85 83.61 90.35 98.82

Average No of days employment provided per

30.13 42.68 39.86 65.1 42.6
Household

Total No of Households completed 100 Days of

67,242 4,10,517 4,81,004 13,93,734 5,27,756
Wage Employment

Dept of Rural Development, GoAP | Annexure-1 28

 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

Annexure-2

The MGNREGS Process Flow

Application for Allocation of Generation of

Job card work Pay Order

Issuing Opening Post office Distribution of

Job Card Accounts Pay slip

Payment of
Application for Muster roll at wages
Work worksite (Fortnightly)

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 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

Annexure-3
Pay Order Generation

Dept of Rural Development, GoAP | Annexure-3 30

 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

Annexure-4

eMMS Process Flow

FA Server
-
Muster E-muster
E-muster verification

E-muster

E-check measurement
-
TA
Measurement E-measurement
E-measurement

E-Pay Order
Generation
MCC
Web- Exception
Reports

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 EMMS PROJECT FOR MGNREGS-AP] October 21, 2010

Annexure-5

Scale of transactions:

S.No Application No.of Clients No.of transactions

(in a day in the
MGNREGS peak season)
1 e-Muster 21000 1,05,000
2 e-Measurement 4000 40,000
3 e-Muster Verification 2000 4000
4 e-Check Measurement 1000 12000
5 e-Work Inputs 4000 60,000
6 Image processing 4000 40,000 images

Note: All the above mentioned applications will run simultaneously on any single day and
the infrastructure shall be planned to carry out all the transactions simultaneously.

Dept of Rural Development, GoAP | Annexure-5 32