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Overview
The Contract Costing module is an integral component of the Intech PYRAMID Contract Management
suite of applications. Contract Costing resides beneath the Transaction Entry module and integrates
directly with Accounts Receivable, Accounts Payable and General Ledger. All four modules are required
to form a minimum PYRAMID configuration.
The primary function of the Contract Costing application is the financial and project management of
contracts. It is widely used and suitable for construction companies, shop-fitters, property developers,
local authority trading enterprises, roading contractors, sub-contractors (including air-conditioning, ceiling
and interior fit-out companies) as well as project managers.
Upon acceptance of quotations complete contract details can be established. Contract Costing has the
ability to import estimates which have been prepared via third party software. These can be held in
summary form, or they can be broken down to a detailed work-centre level. Costs are commonly entered
as they are incurred. Progress and final claims are generated so that full financial reporting is available at
all levels.
Transaction Data
All transactions are injected into the system via the Intech Transaction Entry module. Transactions can
come from a variety of sources which include:
Purchase Orders: Anticipated costs can be picked up at the point the purchase order is placed with a
supplier. This avoids delays that can otherwise occur if details are only entered once an invoice has been
received and approved for payment.
Creditors Invoices / Credit Notes: Material costs are picked up from creditor transactions. Actual
material costs relating to a contract are charged to that contract at the time the creditors invoice is
processed.
Labour: Labour hours and costs can be extracted from the payroll module or entered from time sheets on
a daily basis. The hourly labour cost that is charged to jobs can be calculated by one of several different
methods that are available.
Plant: As plant items are used on a contract, charges are generated against the contract cost centres
based on the time used extended by the charge out rate.
Inventory: Inventory items issued from the store for contracts are debited to the contract cost centre at
the appropriate cost.
Sub-Contractor Claims: As claims are received from sub-contractors they are entered against the
appropriate sub-contract. The amount to be paid and retention to be with-held is then calculated and
entered.
Client Claims: Progress and final claims are processed with a tax invoice being generated once these
have been authorised and payment has been received.
Financial Documents
Trial Balance: This can be printed selectively for Month-to-date, Year-to-date and Life-to-date balances.
Detailed Ledger: A detailed ledger can be printed, as required, for all or selected contracts and work
centres.
Cash Forecast Summary: This report shows forward payment commitments and anticipated revenue
receipts per contract.
Billing Report: The billing report lists all material, labour, plant and sub-contract costs relating to a
contract and adds the applicable overhead and margin percentage. The resultant calculation provides a
recommended billing value.
Tax Invoices: Tax invoices in respect of client claims are available to be printed.
Sub-Contract Reports
Claim Analysis: This listing is designed as a ‘turn around’ document to assist in the input of future sub-
contract claims.
Trial Balance: The sub-contract trial balance can be printed in contract or creditor sequence for all or
selected sub-contracts.
Detailed Ledger: The detailed ledger provides a line by line listing of all transactions which make up each
sub-contract account balance.
Cheque Authorisation Schedule: Prior to printing cheques a schedule can be produced for authorisation
purposes.
Cheques and Cheque Register: A choice of cheque / remittance advice formats is available. After
cheques have been produced the cheque register can be printed.
Inquiry
Contract Inquiry: This inquiry functions on a ‘drill down’ basis. The contract can be viewed at a high
level in summary form. It is then possible to select work centres and display individual transactions.
Sub-Contract Inquiry: Selection by either contract or creditor is possible. Claims, retentions, payments
and the balance outstanding are all displayed. Any free format notes that have been recorded against the
sub-contract can also be viewed.
Contact Details
For further information relating to the CONTRACT COSTING module which is a
component of the Intech PYRAMID Application suite
Please contact our Customer Services Director