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STATEMENT
July 26th, 2010

20 1.007:L(,

RCMP

Ms. Janice Little Divisional Manager Budgeting C/O "0" Division Accounts Payable 130 Dufferin Avenue P.O. Box 3240, Station "B" London, Ontario. N6A 4K3

PROM TOWNSHIP OF STIRLING-RAWDON STIRLING, ONTARIO. KOK 3EO

P.O. BOX 40

RE:

============================
Stirling-Rawdon Police Services For G8 and G20 Summits

(613) 395-3380

$38,048.96

Total Amount Due

Roxanne Hearns, AMCT Treasurer.

$38,048.96
Certified pursuant to sed 34 or the FAA. Wak performed or goods supplied or seavices
rendered, and that the price charged is according to contract or if net specified by contract is

reasonable. Whe~ payment is made before wOlfe service, payment is according to contract and
payee is eligible for payment

completion, delivery of goods or renderiDg 11

Date goods Rec'd Date invoice Rec'd GIL Account

ex 0 J 0

D I 0 D to

30

II 02.

y..70
Purc:hase anIer cr FUIlda Cormjtment

1~4-5SI

As per our collective agreement for January 1, 2009 to December 31,2010.

$87,446.25

$87,446.25 $80,225.92.____' Therefore Average Salary

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U (2_..S
rh_.J.

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-:-.;10<iD

= $85,039.47

Salary == $85,039.47 2.94% 2.14% 1.18% 10.21% 2.54% 1.23% 1.95% 1.18%

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$42.04 per hour $42.04 per hour $38.57 per hour

Benefits

will be invoiced at 23.37%

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.1

MEMORANDUM OF AGREEMENT
BETWEEN

.J .• \.:

HER MAJESTY THE QUEEN IN RIGHT OF CANADA AS REPRESENTED BY THE . ROYAL CANADIAN MOUNTED P'OLICE

AND

OTHER POLICE SERVICES IN CANADA

RESPECTING

Deployment of Police Officers to the Province of Ontario during the .2010 G8·G20 Summits

MASTER MEMORANDUM

OF AGREEMENT

DEPLOYMENT OF POUCE OFFICERS TO THE PROVINCE OF ONTARIO DURING THE 2010 G8-G20 SUMMrrs BETWEEN: POLICE SERVICES IN CANADA as represented by the CHIEF OF POUCE (hereinafter referred to as the -other Police Services-) AND THE: ROYAL CANADIAN MOUNTED POlICE, as represented by the COMMANDING OFFICER, -a· DMSION (hereinafter referred to as the ·RCMPj 1.0 . 1.1 PURPOSE

The purpose of this Master Memorandum .of Agreement (·MMOA,") Is to document the arrangements between the RCMP and other Police Services regarding the deployment of police officers during the 2010 G8-G20 SlI1lmits.
This MMOA applies to the deployment of police officers who are not peace ·officers appointed to the RCMP under the Royal Canadian Mounted PolIce Act, R.S.C. 1985, c. R-10.
AUTHORITY

1.• 2

2.0 2.1

nis

MMOA Is entered Into by the Commanding OffIcer, RCMP .0" DlvisJon under the authority of section 6 and in relation to section 20 of the Royal Canadian Mounted Police Act In aiding the administration of justice in the province and In caRytng Into effect the applicable legislation.
(Ontario)

2.2

This MMOA Is entered Into by the Chief Constable, Chief of Police or Chief or Director as the case may be of the other Police Services under their respective provincial and mlllicipal police legislation.

3.0

BACKGROUND

3.1

Internationally Protected PersoM, Including Diplomatic Agents, the Government of Canada Is responsible for the protection of visiting heads of state or government, foreign ministers, representatives or officials of a state or any official or other agent of an Intemational organization of an Intergovernmental character, as well as members of the family who accompany him or her. It is the responsibility of the RCMP to provide these protective measures.

Pursuant to the Convention on the Prevention and Punishment of Crimes Against

3.2

to subsection 10.1(1) of the Foreign MISSIons and Intematlonal OtrIanlzatJons Act, S.C. 1991, c. 41, to ensure for the proper functioning of the event.
Security measures will be put in place to ensure the proper protection of· the Internationally protected persons and other foreign dignitaries who will attend the Summits. An Integrated security unit has been created and Is comprised of the RCMP, OPP. the Canadian Forces, Toronto Police ServIce and Peel Regional Police and other policing. law enforcement and security agencies who win work collaboratively to ensure public and police safety.

The 2010 G8-G20 Summits are designated by Order-In-Council made pursuant

3.3

3.4

3.5

The G8 Summit will be held on June 25 and 26, 2010 In HuntsvUle, Ontario and the G~O Summit will be held on June 28 and 27, 2010 respectively in Toronto,
Ontario. The other Police Services and the RCMP have a mutual Interest In working together in relation to security and policing for the 2010 G8-G2O Summits. To this end. other Police Services are prepared to contribute personnel to the G8G20 ISU, by way of deployment. on a full cost recovery basis, in accordance with the arrangements described In this MMOA.

3.6

3.7

The RCMP will be responsible for providing the following G8-G2O ISU facUlties. equipment and services for deployed personnel from other Police Services. and will reimburse the Police Services for actual expenditures incurred where reasonably required for G8-G20 Summits secw1ly duties specifically assigned. to each member of the deployed personnel including:
(a)

deployed personnel salaries, benefits and entitlements; travel to and fi'om HuntsvDleJToronto. Ontario. with transportation paid by the RCMP oommenclng from the deployed personnel's closest transportation point (major airport. bus depot or train station identified by the G8-G2O ISU); meals and accommodation costs Will be covered fOr travel toIfrom the transportation point from the member's home location. In accordance with the Treasury Board of Canada Secretariat I National Joint Council Travel Directive and allowance rates In effect at the time of the

(b)

deployment;
(e)

accommodation and meals during the deployment, In accordance with the Treasury Board of Canada Secretariat I National Joint Council Travel Directive and allowance rates In effect at the time of the deployment; transportation between accommodation and deployment work site locations, In accordance with the Treasury Board of Canada Seaelariat I NatIonal Joint Council Travel Directive and allowance rates In effect at the time of the deployment; reasonable Incremental cost of clerical support required to process invoices during a brief period of time during and after the deployment and incurred during the months of June and/or July 2010;

(d)

(e)

3.8

The other Police ServIces are responsible for the

cost at

(a) (b)

administering and coordinating the deployment of their resources, providing deployed personnel with Individual unlfonn and equipment that Is standard Issue for their duties as peace officers. including service flrea.nne and protective vests, as appropriate for weather conditions. ·tr&nsportatIon(excluding meals and accommodation) between the officers' home Ioc8tion and the transportation point (e.g. major airport. bus depot or train station Identlfled by the G8-G2O ISU). Including any parking feeslcharges for vehicles at the transportation point

(e)

4.0

TERMS OF DEPLOYMENT

4.1

The other Police ServIces agree to deploy police officers to the 2010 G8-G2O ISU (the -deployed personnelj. In accordance with section 4.9 or as agreed to from time to time by the other Police Services. Deployed personnel will be subject to the authority RCMP OIC or delegate. and command

4.2 4.3

of the

Deployed personnel shall be subject to their respective provincial and municipal policing legislation and RCMP policy and operational guidelines. wherever the same' do not contUct with legislation and procedures from the respective Police Services. Deployed personnel wll not be required to work in any language other than English, but they may work in French or any other languages If they wish and are able to do so effectively In the circumstances ot the deployment.

4.4

4.5

The RCMP will be responsible for all training rBquirad In relation to the deployed personnel's G8-G20 security duties. Each deployed personnel will have ctJf1Mt training and/or certification from their respective Police Services for all police duties and flI'lcUons required for his or her position at ~ time of deployment. Deployed personnel at all times remain employees of their respective Police pay. and benefits and other entitlements pursuant to the applicable collective bargaining agreements In place between them and their respective employers.
Services and will continue to receive

4.6

4.7

Deployed personnel wi. not at any time during deployment be appointees. employees or servants of the ReMP or the Government of canada. Public complaints and disciplinary matters InvoMng deployed personnel will be processed In the usual course pursuant to the relevant police legislation In the province or municipality of deployed personnel. For administrative purposes outside the scope of this MMOA. deployed personnel will report to their respective Police Services. Deployment to the G8-G20 ISU will commence not sooner than June 19.2010 and will conclude not later than June 29, 2010. The parties agree that deployed persot1S may be deployed at different times during that period depending on the nature of the deployed person's activities and a timetable for such deployment will be agreed· to in advance by the parties. . PEACE OFFICER APPOINTMENT The other Police Services will provide the RCMP with the names and details of proposed deployed personnel for appointment as Supernumerary Special Constable and designation as a peace officer for the purpose of their participation In the G8-G20 ISU, In accordance with sections 7 (1) (e) and 7 (1) (d) of the Royal Canadian Mounted PolIce Act.

4.8 4.9

5.0 5.1

5.2

Polce officers appointed as Supemumerary Special Constables will have peace officer status, p~l'8uant to the Royal canadian Mounted Police Act, during their entire deployment to the G8-G20 Summits, from their departure from their home province, during the travel phase, and continuing until their retum to their home province.
The RCMP acknowledges that deployed police offlcers are subject to the public complaints system and Chiefs complaints (In particular, discreditable conduct) In their respective Police Services Act while outside their home jurisdiction. As such. the RCMP will ensure that Infonnation that may constitute a complaint of misconduct will be forwarded by the RCMP to the Chief of Police as soon as practfcable and· shall make the necessary changes to the .police· officer's

5.3

deployment as directed by the Poke SeMce (Including but not linlted to. removal from duties and/or sending home the deployed police officer. and the Police Service is responsible for any additional costs for the early rehm above a.nd beyond those agreed to by the RCMP that It would have paid for the regular return). The RCMP will also cooperate and provide necessary assistance to faciUtate the Investigation of the potential misconduct. 5.4 Public complaints against ~CMP police officers deployed from outside Ontario will be considered by the Police Complaint Commissioner or equivalent agency In ~ deployed police ofllcer's province. At the same time. deployed police officers may be subject to public complaints to the Commission for Public Complaints Against the RCMP WIder the Royal Canadian Mounted PolIce Act, section 45.35 (1) due to the deployed poles oflIcer's appointment as Supemumerary Special Constables.

8.0

RECALL AND REASSIGNMENT

6.1

If for any reason, either the other Police Services or the RCMP consider that any deployed persomel can no longer serve the purpose of the deployment, such deployed personnel will be re-assigned inmedlately to duties with the other Polce Services and replaced with altemate deployed personnel as soon as practicable. IDENnFlcAnoN
All deployed personnel •.at all times during deployment. wlIlldentify themselves to the pubnc as members of their home Police ServIces attached to the 2010 G8G20ISU.

7.0
7.1

8.0

PERFORMANCE REVIEWS
other Police Services by the 2010 G8-G20 ISU. upon request by the other Police Services. The performance reviews will be completed by the Immediate supervisor or manager of deployed personnel. The RCMP OIC will ensure that

8.1 .

Written perfonnance reviews for the deployed personnel will be provided to the

the IJtvlews are completed and written copies provided to the Human Resources Section of the other Police Services. 9.0 9.1 RCMP FINANCIAL OBLlGAnONS

The RCMP will reimburse the cost of pay, benefits and' entitlements for deployed personnel In accordance with their respective collectiw agreement / contract subject to the following:

(a)

Salary will be calculated at the pay rata specified In the collective agreement In effect at the commencement of the deployment; (I) Pay raises or Increment Increases that become effective during the deployment wiD be reimbursed; (II) If a new collective agreement Is ratified after the deployment period and contain retroactive pay raises or Increment Increases, these will not be reimbursed;

(b)

payroll expenses Including but not limited to employment Insurance. Canadian pension plan, Quebec pension plan and provincial health tax will be reimbursed based on actual cost or in accordance with a benefit rate determined as a percentage of salary and overtime where appllc::able upon submission· of details in support of the percentage and approval by the RCMP;
Legislated

(e)

Benefit expenses limited to medical, dental, and accident, death and disability insuraioe be reimbursed based on actual cost of premiums or In accordance with a benefit rate determined as a peroentage of salary and overtime where applicable upon submission of details In support of the percentage and approval by the RCMP;
The cost of accrued annual vacation days,

(d)

days will not be reimbursed;

extra leave provisions or sick

(I). The RCMP will not be responsible for the payment, use or defenal of annual leave by deployed personnel during, subsequent to or

resulting from their deployment;

(e)
(f)

Designatedstatutory holidays wiD be compensated in accordance with the collective agreement;

Reimbursable salaries, benefits. and entitlements, including travel expenses with the exception of expenses outlined In paragraph 3.8, will be calculated from the time deployed officers depart their home location until their return to their home location following their assignment. The home location Is deftned as their residence or normal work site, whichever Is closer to their transportation point (e.g. major airport. bus depot, and train station identified by the G8-G20 ISU). Travel expenses win be reimbursed In accordance with the Treasury Board of Canada Secretariat I National Joint Council Travel Directive and allowance rates in effect at the time of the deployment;

(g)

. Rest period entitlements will be calculated collective agl98lT1ent;

In accordance

with the

I
1

(h)

Since aI deployed officers are expected to work 12+ hours/day with 1day off during the deployment period, overtime hours and extra pay such as shift premiums win be calculated by comparing actual hours worked to the officers' home unJt work schedule. while regular pay will ~ reimbursed based on regular hours scheduled to have been worked at the home ooit during the deployment period. If officers are on annual leave during the deployment. pay and entitlements win be detennlned as a function of hours worked in accordance 'with the collective agreement;
(I) Updated pay and benefits schedules will be

no later than June 01,2010.

provided to the RCMP

(II) Certified home unit schedules for each deployed officer must be provided to the RCMP by JlI18 01. 2010. 9.2
The

RCMP will reimburse reasonable incremental cost of clerical support required to process Invoices during a brief period of tine during and after the deployment. and incurred during the months of June and/or July 2010 subject to the approval of a plan submitted to the RCMP no later than June 01, 2010.
The RCMP WiD pay directly the cost of travel to HuntsvillelToronto, ontario. and return from the deployed officers' closest transportation point (major airport, bus depot or train station ldenUfted by the ~ ISU);

9.3

9.4 9.6

Transportation between accommodation and assigned deployment work sites will be paid directly by the RCMP. ' Travel expenses, with the exception of expenses ouUlned In paragraph 3.8. Incurred by deployed personnel are the responsibility of the RCMP and. when not paid directly by the RCMP. will be reimbursed In accordance with the Treasury Board of Canada Seaetariat I National Joint Council Travel Directive and allowance rates In effect at the time of the deployment. The RCMP wi. be responsible throughout the travel period. for the cost of meals and accommodation

9.5.1

9.5.2 The RCMP will secure and pay directly for all required accommodation. 9.6
The RCMP Is responsible for payment of hourly wages and any compensable to any required court appearances by deployed personnel, arising from tasks perfonned in the course of the deployment, regardless of whether the deployment has since ended. Travel expenses will be reimbursed In accordance with the Treast.IY Board of Canada Secretariat I National Joint Council Travel Directive and allowance rates In effect at the time of trawl.
travel costs specific

9.7

The

persomel

RCMP Is responsible for any other reasonable expenses deployed might incur that, In nonnal circumstances, are permissible expenses

for employee members of other PolIce ServIces perfonning duties related to those other Police Departments. provided such expenditures are directly related to deployment duties and have been previously approved by the RCMP OIC or delegate. 9.8

to any Injury, disability, or death which may befall their raspectIve deployed personnel during the deployment

The other Police Service shaH remain responsible for any and all claims related

9.9

The other Police ServIces shall ensure that their respective deployed perSonnel have adequate insurance coverage for the deployment The RCMP shall reimburse a maximum of $2,500.00 per officer for insurance coverage if additional coverage is required for the deployment The RCMP shall Indemnify the other Police ServIce and the deployed personnel for and against aUdamages, costs, disbursements. 'Interests, losses, or expenses IncLIT8d as a resul of third party claims (Including third party claims. cross claims, ~nd counter claims). demands, causes of acUon, actions, proceedings. inquests or Inquiries arising from, or caused by, the conduct of the deployed personnel while canylng out their duties under this Agreement. provided that the deployed persomei acted honestly and Without maDce, and met reasonable expectations of the RCMP.
INVOICING AND PAYMENT The other PoDce Service will Invoice the RCMP. and the RCMP will pay the other

9.10 9.11'

10.0

10.1

PoUce Service, on a cost recovery basIs. for salarl~, described In sections 9 of this MMOA.

benefits, and expenses

10.2

The other Police Service shall Invoice the RCMP no later than August 31, 2010 by forwarding Invoices to:

Ms. Janice Little

'c/o·O" Division Accounts Payable 130 Dufferln Ave.

P.O. Box 3240, Station -BLondon, ON N6A 4K3

DMslonai Manager Budgeting

(519) 640-7447
JaniceA.LIttI~.gc.ca

10.3

Invoices will be supported by a report setting out costs attnbu1able to each deployed officer Including the following details: (a)

(b) . (c) (d)

(e) (f)

Deployed person's ftill name, rank. and police identification number; . Deployment dates; Hours worked as approved and oonfinned by the ISU; The cost of salary derived from regular hours the officer 'M)uld have worked at their home unit during the deployment period (see section

9.1(h»

(g)

. (h)

(i)

The cost of overtime and extra pay entitlements calculated In accordance with section 9.1 (h): . Applicable pay rate, overtime rate and extra pay rates; Legislated payroll rates and benefit rates in accordance with sections 9.1 (b) and (c) Itemized peripheral expenditures supported by receipts and authorizing documentation as required by section 9.7. Travel expenses \\to be reimbursed in accordance with the Treasury Board of canada Secretartat I National Joint Councl Travel Directive and allowance rates In effect at the time of the deployment; Deparbnent contact person's name,. telephone, and fax numbers (to provide for quick resolution to questlonslissues).

10.4 The RCMP will pay the other Police Services the Invoiced amounts in full within 30 days of receipt of Invoice.
11.0 11.1 CARE AND CUSTODY OF ASSETS AND EQUIPMEt(T

Deployed personnel shall safeguard all equipment and assets placed In their custody during their deployment, and shall report immediately to their supervisor the loss of, or damage to equipment and assets. The other Police Service will be financially liable for 1he replacement cost of equipment and assets not returned and reported lost, or'otherwlse damaged due to negligence. Such flnancialliabilitles will be directly inwiced.or off-set against amounts charged to the RCMP for deployment salaries, benefits and other approved expenditures.
RECORDS MANAGEMENT

11.2

12.0

12.1 The RCMP. In accordance with its· records management rules. will manage all records produced, collected by, provided to, compiled by or otherwise obtained by or coming into the possession of deployed personnel in the course of or as a result of any and all investigative activities and management activities connected to the 2010 G8-G20 ISU.

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._--_ •... _ •..__ .

12.2

All information and documentation produced, provided to, collected by, delivered to, or compDed by or on behalf of the 2010 G8-G20 ISU shall be dealt with subject to and in accordance with federal statutes, partiadarly the Privacy Act,

and the Access

12.3

to Information

Act.

At the request of the other Police Services, the RCMP wi allow the o1her PoDce Services to have free and Jlberal access to records produced by deployed personnel as may be required by the other poDce Services for operational or administrative reasons. SECURITY AND CONFIDENnALITY The RCMP and the other Police Services agree that the infonnation in this MMOA Is confidential and is sensitive InfonnaUon relating to a Jaw enforcement activity. Subject to the Privacy Act. Frgedom of Information and Protection of PrIvacy Act and Municipal Freedom of Information and ProtectIon of PrIvacy Act, or as otherwise required by law, government AJgUlation, the direction of Cabinet or a minister's offk;e or Court order, the RCMP and the other PoBce Services acknowledge and agree that before any of the provisions of this MMOA are disclosed, other than on a -need to'knoW', all parties to thIs MMOA must agree In wriUng to such disclosure. The parties agree that for the purposes of section 13 (1) of the Access to Information Act, s8ctlon 19 (1) (a) of the PrIvacy Act and the equivalent sections in Information and privacy legislation In provinces and territories outside Ontario, an information disclosed and received between the RCMP and the other Police Services In support or furtherance of the agreements made In this MMOA are disclosed and received In confidence. Where a party receives a request under the Access to Inforinetlon Act, the . Privacy Act, or the equJvaIe~ informaUon and privacy legislation in provinces and

13.0 13.1

13.2

13.3

munlclpalties outside Ontario, or a Court order. summons or subpoena for disclosure of records relating to this MMOA, that party shall Immediately oonsult with the other party to this MMOA before discfoslng the records to the applicant. This consultation must occur within the statutory time lines for replies to applicants.
Each party will Implement security measures to prevent unauthorized access or use of records and information relating to this MMOA and the work of the 2010 G8-G20 ISU .

13.4

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14.0 14.1

USE OF RCMP VEHICLES Personnel deployed pursuant to this MMOA, will not operate federal (RCMP) owned or leased motor vehicles for G8-G20 Summit purposes. DISPUTES Where necessary. new issues arising, matters of general concem, or disputes arising in relation to deployed personnel, will be referred to and resolved by a jOint management committee made up of the RCMP Commanding OffIcer, "0. Division, and the Chief Constable, Chief of Police, or Chief as the case may be of the affected other Police Service, or their delegate. NOTIFICAnON All notices or communications to be provided In relation to deployed personnel will be made in writing and mailed, delivered sent by facsimile transmission. For the purposes of delivery of Notice. the addresses for. delivery are:

15.0 15.1

18.0 16.1

or

For Stirtlng-Bawdon Police Serylce: Brian T. Foley Chief of ponce 98 East'Front Sl P.O. Box 40 Stirling.ON KOK 3E0 17.0 17.1 GENERAL

The Commanding OftIcer -0" DIvIsion c/o ·0·DMsion RCMP HQ

130 Dufferin Ave. P.O. Box 3240. StatIon ·BLondon.ON N6A 4K3

FOr the RCMP:

The terms of this MMOA may be modified at any time with tI}& mutual wrttten consent of the RCMP and the other Police Service, and may be terminated by written notice by either party. at any time, without legal consequence.
Royal Canadian· Mounted PolIce Act. or Royal canadian Mounted Police Regulations, 1988. and Police Services Act. R.S.O. 1990, c. P.15 and the

17.2 Nothing In this MMOA ahall be Interpreted to conflict with or derogate from the
regulations made under It but shall be Interpreted In all respects to be subject to the Royal Canadian Mounted PoRce Act and the Royal Canadian Mounted Police Regulations. Should any provision of this UMOA be found In conflict or derogation of the Royal Canadlsn Mounted PoHce Act or the Royal Canadian Mounted Police Regulations, 1988. or the PolIce ServIc9s Act and Regulations under the Police Act, such provision shall be null and wid. . 17.3 In compliance with the directive Issued by the Solicitor General of Canada to the Commissioner of the RCMP that addresses agreements entered Into by the

-_ •.......---_._-----_ ....•_--

RCMP. the RCMP shall ensure proYision for reviews. audits and evaluations of any aspect of this MMOA. Signed on behalf of the Stirling-Rawdon Police Service:

~~~

Brian T. Foley }' Chief of Police Stirling-Rawdon Police Service Signed on behalf of

-ce.

the Royal Canadian

Mounted Police:

/-f ~
Date

Mike McDoneU.Assistant Convnissioner Commanding OffIcer ·O~ Division (Ontario)