Beruflich Dokumente
Kultur Dokumente
(SIP)
Project Report
On
By:
Abhinay Seth
Project Report
On
Financial statement analysis
FACULTY GUIDE:
Prof. Amar k.Saxena
(Finance Faculty)
COMPANY GUIDE:
Dinesh Bahuguna
(DGM Finance)
By:
Abhinay Seth
TABLE OF CONTENTS
2 INTRODUCTION 3
4 BACKGROUND OF NTPC 8
5 PROCUREMENT MANAGEMENT 20
6 GENERAL CLAUSES 42
66
7 ILLUSTRATING ON TENDERING
8 FINANCIAL STATEMENT 84
ANALYSIS
11 CONCLUSION 117
12 RECOMMENDATION 119
13 REFERENCE 121
Abstract
During the document preparation phase, payments terms are also decided and
documented in the General Condition of Contract, which is issued to the bidder
with the tender documents. Apart from payments, there are various other issues
like Arbitration, which are dealt in the tender documents. Liquidated Damages is
one of the very important clauses. Liquidated damage is a payment to be made
by the contractor in case he fails to complete the project in the stipulated time. In
case of equipment, it is related to the performance of the equipment. The
purchase is followed by the evaluation, which is done for two things, the vendor’s
performance and the purchase performance. The Vendor evaluation comes in
handy for placing future orders where as the Purchase Performance evaluation
provides detailed insight into the procedures being followed to procure the
required material.
Financial statement analysis is yet another one of the important part of the project
where in various crucial ratios which help to analyze the financial position of the
These ratios are being calculated with the help of the 2 most important financial
statements of the company i.e. profit and loss account and balance sheet. These
are important not only for the working of the company but they are even important
for the outsiders of the company like creditors, investors etc. and further its
comparison with other power sector players Reliance Energy and Tata power will
help to analyze the better position of the company in comparison to others or in
case of any loop holes the company can perform better in future.
Cash flow analysis is statement which shows the cash requirement of the
company or the way through which company can meet its day to day obligations.
It is one of the most important components as it shows day to day requirement of
the company.
The project also includes over all study of the power sector which will help in
knowing the company in much better sense and its position in power sector.
Introduction
The electricity services in India were generally provided by the State Electricity
Boards, as it was believed that being under the control of the State governments,
they could protect the consumer interests against exploitation. Over a period of
time, it however, came to be realized that because of their monolithic nature, the
National Thermal Power Corporation one of the major players of the power sector
and it has shown consistent results year after year NTPC has set new
benchmarks for the power industry both in the area of power plant construction
and operations. It is providing power at the cheapest average tariff in the country.
With its experience and expertise in the power sector, NTPC is extending
consultancy services to various organizations in the power business.
Financial statement analysis one the other hand helps to analyze the financial
position of the company. They act as the lens of the company’s performance over
the years.
Power development is the key to the economic development. The power Sector
has been receiving adequate priority ever since the process of planned
development began in 1950. The Power Sector has been getting 18-20% of the
total Public Sector outlay in initial plan periods. Remarkable growth and progress
have led to extensive use of electricity in all the sectors of economy in the
successive five years plans. Over the years (since 1950) the installed capacity of
In December 1950 about 63% of the installed capacity in the Utilities was in the
private sector and about 37% was in the public sector. The Industrial Policy
Resolution of 1956 envisaged the generation, transmission and distribution of
power almost exclusively in the public sector. As a result of this Resolution and
facilitated by the Electricity (Supply) Act, 1948, the electricity industry developed
rapidly in the State Sector.
The Electricity Laws (Amendment) Act, 1998 passed with a view to make
transmission as a separate activity for inviting greater participation in investment
from public and private sectors. The participation by private sector in the area of
transmission is proposed to be limited to construction and maintenance of
transmission lines for operation under the supervision and control of Central
Transmission Utility (CTU)/State Transmission Utility (STU). On selection of the
private company, the CTU/STU would recommend to the CERC/SERC for issue
of transmission licence to the private company.
Current problem of power sector
The most important cause of the problems being faced in the power sector is the
irrational and unremunerative tariff structure. Although the tariff is fixed and
realized by SEBs, the State Governments have constantly interfered in tariff
setting without subsidizing SEBs for the losses arising out of State Governments
desire to provide power at concessional rates to certain sectors, especially
agriculture. Power Supply to agriculture and domestic consumers is heavily
subsidized. Only a part of this subsidy is recovered by SEBs through cross
The total installed capacity at the beginning of 9th Plan i.e. 1.4.97 was 85,795
MW comprising 21,658 MW Hydro, 61,012 MW Thermal including gas and diesel,
2,225 MW Nuclear and 900 MW Wind based power plants.
The actual power supply position at the beginning of the 9th Plan indicates peak
shortage of 11,477 MW (18%) and energy shortage of 47,590 MU (11.5%) on All
India basis. To meet the growing demand and shortages encountered, sufficient
capacity would need to be added in subsequent plan periods.
Based on 1998 data, carried out by Data monitor UK, NTPC is the 6th largest in
terms of thermal power generation and the second most efficient in terms of
capacity utilization amongst the thermal utilities in the world.
NTPC acquired 50% equity of the SAIL Power Supply Corporation Ltd. (SPSCL).
This JV company operates the captive power plants of Durgapur (120 MW),
Rourkela (120 MW) and Bhilai (74 MW). NTPC also has 28.33% stake in
Ratnagiri Gas & Power Private Limited (RGPPL) a joint venture company
between NTPC, GAIL, Indian Financial Institutions and Maharashtra SEB Holding
Co. Ltd. The present capacity of RGPPL is 740 MW.
NTPC’s share on 31 Mar 2006 in the total installed capacity of the country was
19.51% and it contributed 27.68% of the total power generation of the country
during 2005-06.
NTPC has set new benchmarks for the power industry both in the area of power
plant construction and operations. It is providing power at the cheapest average
tariff in the country. With its experience and expertise in the power sector, NTPC
is extending consultancy services to various organizations in the power business.
NTPC was among the first Public Sector Enterprises to enter into a Memorandum
of Understanding (MOU) with the Government in 1987-88. NTPC has been
Placed under the 'Excellent category' (the best category) every year since the
MOU system became operative.
PROJECT PROFILE
The operating performance of NTPC has been considerably above the national
average. The availability factor for coal stations has increased from 85.03 % in
1997-98 to 89.91 % in 2004-05, which compares favorably with international
standards. The PLF has increased from 75.2% in 1997-98 to 87.54% during the
year 2005-06 which is the highest since the inception of NTPC.
It may be seen from the table below that while the installed capacity has
increased by 43.93% in the last eight years, the employee strength went up by
only 1.95
Description Unit 1997-98 2005-06 % of increase
Installed Capacity MW 16,847 24,249 43.93
The energy conservation parameters like specific oil consumption and auxiliary
power consumption have also shown considerable improvement over the years.
Turnaround capability
The Feroze Gandhi Unchahar Power Station was taken over by NTPC as part of
a win-win deal with the Uttar Pradesh Government whereby the dues of UPSEB
were adjusted was used to and the expertise of NTPC turnaround the languishing
station.
While NTPC bettered the PPA commitments, from the viewpoint of capital
requirements, turning around such old units is a low cost, high and quick return
option. These successes helped NTPC, the concerned SEBs and the entire
nation in terms of economy and power availability.
Growth plans
Over the last three decades, NTPC has spearheaded development of thermal
power generation in the Indian power sector. In this process, it has built a strong
portfolio of coal and gas/liquid fuel based generation capacities. The company
has made initial forays in the area of hydropower development and plans to have
a significant share of hydro power in its future generation portfolio. Although
NTPC is also offering technical services, both in domestic and international
markets, through its Consultancy Wing, the generation business would continue
to be the single largest revenue generator for NTPC.
The Indian power sector is witnessing several changes in the business and
regulatory environment. The legal and policy framework has changed
substantially with the enactment of the Electricity Act 2003. In the foreseeable
future, India faces formidable challenges in meeting its energy needs. Recently, a
draft integrated energy policy has been issued, which addresses all aspects
including energy security, access, availability, affordability, pricing, efficiency and
environment. To meet the twin objectives of ensuring availability of electricity to
consumers at competitive rates, as well as attract large private investments in the
sector, a new Tariff policy has also been issued. The power sector thus offers a
mixed bag of challenges and opportunities to players and NTPC would continue
to review its business strategy and portfolio in light of these changes.
India’s generation capacity can be expected to grow from the current levels of
about 120 GW to about 225-250 GW by 2017. NTPC currently accounts for about
20% of the country’s installed capacity and almost 60% of the total installed
capacity in the Central sector in the country. Going forward, in its target to remain
the largest generating utility of India, NTPC would endeavour to maintain or
improve its share of India’s generating capacity. Towards this end, NTPC would
target to build an overall capacity portfolio of over 66,000 MW by 2017.
Currently, coal has a dominant share in the power generation capacities in India.
This is also reflected in the high share of coal-based capacities in NTPC’s current
portfolio. With high uncertainties involved in Domestic gas/ LNG, both in terms of
availability and prices, NTPC would continue to set up large pit-head coal based
projects, including few integrated coal cum power projects. To reduce the
dependence on fossil fuels, there is a need to push for renewable sources of
power in the sector. NTPC would avail of opportunities to add hydropower to its
portfolio subject to competitive tariffs. A first step in this direction has already
been taken with the investment in Koldam Hydro Power Project. NTPC would
continue to closely monitor developments on nuclear front also and be open to
setting up around 2000 MW of Nuclear power generation capacity, possibly
through a Joint Venture. As a leader in power generation, NTPC would also
consider other energy sources such as biomass, cogeneration, fuel cells, etc for
future development thereby reducing the dependence on thermal fuels.
While a decision on the fuel/energy mix for NTPC in the future would be largely
governed by their relative tariff-competitiveness, the fuel mix in 2017 may be
different from the existing portfolio, though not very significantly.
Diversification along the Value Chain
NTPC has achieved the distinction of being the largest thermal generating
company in India. In the past, this focus was adequate as the industry was highly
By the year 2017, NTPC would have successfully diversified its generation mix,
diversified across the power value chain and entered overseas markets. As a
result NTPC would have altered its profile significantly. Elements of the revised
profile that NTPC would seek to achieve are:
At
Procurement is the acquisition of goods and services at the best possible total
cost of ownership, in the right quantity and quality, at the right time, in the right
place for the direct benefit or use of the governments, corporations or individuals
generally via but not limited to the contract.
A key question in procurement is what to buy, given a limited budget. If good data
is available it is good practice to make use of economic analysis methods such as
cost benefit analysis or cost utility analysis.
Procurement steps:
Procurement life cycle in modern business usually consists of seven steps. They
are as follow:
7. Renewal: when the product and services has been consumed and/ or
disposed of the contract expires, or the product or services is to be re-
ordered, company experience with the product and services is reviewed. If
the product and services is to be re-ordered, the company determines
whether to consider other suppliers or to continue with the same suppliers.
Objective
The basic objective of procurement management at NTPC is to make available,
the needed equipment, material, works and services in the right quality and
quantity, at the right time and at the right price after giving fair and equal chance
to tenderers, so as to obtain the optimum value for each unit of expenditure
Procedure of procurement
But since this classification is very vague and unspecific, a further classification is
done to exercise selective control over all Material Management activities. This
classification is known as the ABC analysis.
Identification of Responsibilities.
NTPC being a utility organization with projects located away from the corporate
office, has divided the responsibilities of contracts management, both pre award
and post award between the corporate office and project site. A contract
management functions as an independent specialized techno commercial
function unit to meet the overall corporate objective in the area of project
The corporate contracts procures plants/ equipment and services for its projects,
which are characterized by the adherence to the procurement of external funding
agencies, factoring of the long process owner for award of all such contracts
including high value civil works, its monitoring and post award follow up till the
delivery of equipment from the suppliers works till the closure of the contracts.
There are number of the other small value contracts with lesser of engineering
coordination, whose pre award and post award contracts are handled by the
project sites. The principles and guidelines followed for these site contracts are
similar to those applicable to corporate contracts.
Step 1
(a) Contract packaging
Contract packaging is the first step of procurement for a project. The total
project work is broken into smaller well-defined packages. This is done with the
view to optimize the number of contracts to be handled for the better planning,
co-ordination and implementation of the whole project and at the same time to
execute the project at an optimum cost to the owner.
Step 2
Cost estimation.
(a) Cost estimation: cost estimation process is the most important financial
activity in the process of budgeting and procurement. Whenever NTPC
procures some material, it is either financed from the budget allocated to
the particular department requesting for the material or it will be financed
from the central fund. The procurement of the second kind requires financial
clearance from the finance concurrence department. For the purpose, cost
estimation is done before forwarding the indent document to the finance
department. There are various methods of cost estimation, which are used
at NTPC. Some of the methods use very technical details and procedures
whereas some are simple to implement and uses market rate to prepare a
cost estimate.
(c) Market rate method: market rate method is used for the procurement
that are not in very large numbers and value. In this method once an indent
is prepared, some of the vendors registered at NTPC or listed in trade
journals are sent a request for quoting the prices of a particular good. This
enquiry is not tender and the rates provided by the vendors are not part of
the bid. After the information is received, the rates quoted by various
vendors are compared and the lowest quoted price is taken as base rate for
calculations. However if the difference in the price quoted by two vendors
are reasonably high an average of the two may be taken as the base.
However for civil works component of the contract, the wages rates are
taken from the government gazettes and similarly for some homogenous
products like cement, steel etc. a standard market prevailing rate is used.
6. Tendering Procedure
Types of tenders
Based on the materials classification and DOP, there are three types of tenders
(3) Single tender: this type of tendering is the easiest and fastest to
acquire goods but requires lot of paper work or documentation and
authorization before the acquisition can be initiated. These acquisitions
take place on the ground of standardization. To initiate a single tender, a
proprietary article certificate must be issued by a competent authority and
Step 4
Qualifying requirements for bidders:
Normally the post qualification procedure is adopted for determining the capacity
and capability of the bidders as to know whether they would be able to
successfully execute the contract in case of award of contract to them. The
qualification requirements has two parts, the standard or general QR, which is
common for all contract packages and the specific QR as finalized for a particular
package.
In the notice for inviting tenders/ invitation for bids only the specific part of QR is
published. However the bidding documents stipulates the complete QR i.e. the
standard part of the qualification requirements as also the specific requirements
for a particular contract package. The QR’s for each of the contract package are
based on intensive and well researched interdisciplinary efforts and finalized by a
standing committee headed by the director (technical). Such qualification criteria
inter-aliia includes the status of a bidder i.e. manufacturer or project executing
agency, financial status, technical requirements to be fulfilled etc. in case of post
qualification procedure the analyses of bidder qualification data is carried out
during the bid evaluation process. Conformity by the lowest evaluated bidder to
be stipulated qualification requirements is a prerequisite for the award of the
contract. If required, a pre qualification procedure is adopted for obtaining offers
only from pre qualified bidders who meet the specified criteria.
Step 5
The invitation for bids (IFB) or notice inviting tender (NIT) are published in leading
national newspapers as per guidelines and procedures. Copies of IFB or NIT are
also sent to the bidders who have evinced interest in supplying similar
equipments or services in the past. In the case of procurements funded by
external funding agencies following international competitive bidding procedures,
the IFB are also published in the Indian trade journal and a copy of IFB sent to
each of the embassies/ high commissions of members countries of the funding
agency. In case of procurements under the World Bank funding the IFB is also
published in the “development business” of United Nations when required.
Earnest money and the like, this document is issued for a cost that is decided on
the basis of the total estimated value of the indent the costs of the documents are
as follows:
s.no Estimated value of indent Cost of tender
documents
1 Up to Rs. 10 lakhs 200
2 Above Rs 10 lakhs and up to 25 lakhs 300
3 Above Rs 25 lakhs and up to 50 lakhs 500
4 Above Rs 50 lakhs and up to 100 lakhs 750
5 Above Rs 100 lakhs and up to 500 lakhs 1500
6 Above Rs 500 lakhs 3000
Every time a new tender is notified a set of tender documents are issued against
the payment of stipulated fee according to the price list given above. This set of
tender document consists of many different documents meant for different
(a) Bid proposal sheet or Bid data sheet: Bid proposal sheet is set of
documents which contains the formats for bidding, summary price
proposal, break up of bid price, equipment wise price break up, civil works
price break up, commercial deviation, technical deviations, guarantee
deceleration, price adjustments data, price break up of recommended
spares, construction equipments, special maintenance tools, QR data and
capacity data, work completion schedule, declaration of import content,
check list, information regarding value addition and type test charges. This
document is nothing but a standard format providing the bidder to furnish
the details required by the NTPC in a standard format used at NTPC.
Tender committee
Delegation of powers has very important role to play in purchasing power process
at NTPC. For every purchase value of exceeding Rs 200000.
The committee consists of three members, one representative each from the
indenting department, materials department and finance (concurrence). The
representatives are nominated by competent authority varying from senior
manager to DGM depending upon the value of the contract. This committee will
take into consideration every possible aspect of the terms and conditions, prices,
inspection procedures, phasing delivery if required etc. This committee also
formulates the QR (qualifying requirements) for the bidders of that particular
tender.
Tender opening:
Tender opening is the penultimate step in purchasing process. Tenders are
opened on the due date and time mentioned in the tender notification without fail.
If the date mentioned is declared holiday, the next working day will be considered
as the opening date but the time will remain the same. The sealed envelops
containing the bid will be opened by the purchase and finance executives
nominated by their head of the department. The representatives of the bidders
may also be present if they wish so however their absence will not hinder the
process. The name and rates quoted by all the present bidders will be read out
and any omission or irregularity will be pointed out on the spot.
Alterations will be initiated by the officers present at the time of the opening of the
tenders. All the quoted figures should also be encircled and will be written in
words if the bidder have not done so already and will be attested. Total number of
Security deposits:
A refundable security deposit may be asked at the time of submission of the bid.
This deposit is taken to ensure that the vendor who is awarded that contract will
not refuse to undertake the contract. If the bidder after successful bidet refuses to
undertake the contract, the earnest money deposited by him will be forfeited.
However there are various instances where this deposit may be waived off. For
example for all the purchases valued less than Rs. 50000 the EMD may be
waived off. Similarly for the PSUs, NSICs and SSI parties, the EMD can be
waived also. On successful completion of bidding the earnest money may either
be returned to the bidder or may be adjusted towards the security deposit to be
provided by the bidder. Another major deposit is in form of performance
guarantee of liquidated damage (LD) the equipments provided by the vendor fail
to perform as per the specification, the cost for this shortfall may be recovered
from the vendor. This guarantee is generally 10% of the awarded value and is in
form of bank guarantee. However in cases of procurement from proprietary
vendor the same may be waived depending upon the merit of case.
Step 6
Submission, Receipt and Opening of bids
The time allowed for preparation and submission of bids by the bidders is decided
taking into consideration the particular circumstances and complexity of work
involved. Generally, a period of not less than 6 weeks from the date of invitation
of bids is considered for preparations and submission of bids. For large and
complex packages this period is extended to 10 to 12 weeks.
(1) Late tenders: the tender that have been posted on or after the due date
and received subsequently are considered to be late tender. Similarly all
the tenders posted through courier before the due date but received after
the due dare is also considered to be Late Tender. As a policy all the late
tenders are rejected out right.
(2) Delayed tender: when a tender documents is posted before the due
date but is received after the due date. For such tenders which are posted
through registered post or speed post before the due date and is received
within 6 working days of bids due date may be opened and considered
with the approval of competent authority. But this consideration has a
condition that the date of posting of the bids documents must be clearly
visible. on the postal stamp on the envelope containing the documents.
Tender those is posted by ordinary post and are received after the due
Step 7
Evaluation of Bids:
The bids are received, opened and evaluated by a duly constituted tender
committee comprising members from contracts, engineering and finance
functions in accordance with the ‘delegation of powers’. The committee
determines the lowest evaluated bid for award of contract in terms of criteria for
evaluation of bids stipulated in the bidding documents and puts up its
recommendation for approval of competent authority in accordance with the
‘delegation of powers’.
The process of evaluation of bids begins with an examination of the bids to
determine:
1. bid eligibility
2. Acceptability of bid security furnished by the bidder.
3. Completeness of bid and correctness of signature.
4. Acceptability of joint deed of undertakings
5. Computational errors in the bid price.
6. Stated deviations from the bidding conditions, which might reflect on the
substantial responsiveness of the bid and justify its rejection.
Though generally and to the extent possible avoided clarifications may be sought
from the bidders. If considered necessary by the tender committee, with the
approval of competent authority. Due care is taken of the fact that such
clarifications would not call for any material alterations on the bidder’s bid.
The detailed evaluation is carried out only for bids, which are substantially
responsive. Bid evaluation considers price and other factors in a transparent
Once the lowest evaluated bidder is selected as above the next step is to
determine whether the qualification requirement as stipulated in bidding
documents are met and whether the bidder in question is capable to successfully
executing the contract. An affirmative determination of the above is prerequisite
for award of contract to the bidder. In case the lowest evaluated bidder does not
meet the above requirement, the similar determination is done for the next lowest
bidder. If the bidder also fails, the process is continued until the lowest evaluated
and qualified bidder is chosen.
Negotiation:
When adequate competition exists, the negotiation should and must be avoided.
This competition may be in from of many manufacturers making the same good
or a single manufacturer providing the goods through many retailers or suppliers
and all the retailers and suppliers are free to quote individually. However if it’s
found that the price quoted by all individual bidders are unreasonably high in
comparison to the last purchase price or estimate or in case of some ambiguous
technical or commercial terms and conditions, negotiations can be done with the
approval of competent authority as per DOP. In normal circumstances, the
negotiation should take place with the technically and commercially evaluated
lowest vendor only. However, depending upon the situation the negotiation may
be carried out with more than one party at a time. Normally the negotiation is
carried out by the tender committee. But in case a tender committee is absent i.e.
no committee was formed to monitor the procurement, representatives from
Step 8
Contract Award
All the activities related to evaluation of bids and approval of evaluation report or
award recommendations by the competent authority, concurrence of the funding
agency (wherever applicable) and post bid discussions with the successful bidder
to resolve ambiguities or non conformity to the bidding provisions observed
during the bid evaluations are required within the bid validity period.
Post purchase activities
Vendor evaluations
Once a vendor has supplied some material to NTPC, the vendor is registered
with the NTPC and it is given a performance rating which may be used in future
to award of contract in case of limited tender and single tender. This rating
system is not very complex but some formulas are used.
Indices of performance
A. INTRODUCTION
Source of Funds
For the purposes of these bidding documents, the word "facilities" means the
plant and equipment to be supplied and installed, together with the services to be
carried out by the contractor under the contract. The words "plant and
equipment,” "installation services," etc., shall be construed in accordance with the
respective definitions given to them in the General Conditions of Contract.
All countries and areas are the eligible source countries for goods and services to
be supplied under this contract and accordingly goods and services to be
supplied under this contract may have their origin in any country and area
For purposes of this clause, "origin" means the place where the plant and
equipment or component parts thereof are mined, grown, or produced. Plant and
equipment are produced when, through manufacturing, processing or substantial
and major assembling of components, a commercially recognized product results
that is substantially different in basic characteristics or in purpose or utility from its
components.
BID PRICES
Unless otherwise specified in the Technical Specifications. Bidders shall quote for
the entire facilities on a "single responsibility" basis such that the total bid price
covers all the Contractor's obligations mentioned in or to be reasonably inferred
from the bidding documents in respect of the design, manufacture, including
procurement and subcontracting (if any), delivery, construction, installation and
Completion of the facilities including supply of mandatory spares (if any). This
includes all requirements under the Contractor's responsibilities for testing, pre-
commissioning and commissioning of the facilities and, where so required by the
bidding documents, the acquisition of all permits, approvals and licenses, etc.; the
operation, maintenance and training services and such other items and services
as may be specified in the bidding documents, all in accordance with the
requirements of the General Conditions of Contract and Technical Specification.
Bidders are required to quote the price for the commercial, contractual and
technical obligations outlined in the bidding documents. If a Bidder wishes to
make a deviation to the provisions of the bidding documents save those listed,
such deviations shall be listed in Attachment 6 of its bid.
Bidders shall give a breakdown of the prices in the manner and detail called
for in the Price Schedules. The Bidders shall present their prices in the following
manner:
Schedule No. 1
Plant· and Equipment including Type Tests charges and Mandatory Spare Parts
supplied from Abroad
Plant and Equipment including Type Tests charges and Mandatory Spare Parts
to be manufactured within Employer's Country
Schedule No. 3
Local Transportation including port handling, port clearance, port charges, Inland
transit Insurance and other local cost incidental to delivery of Plant & Equipment
and Mandatory Spares
Schedule No. 4
Installation Services including Erection Works, insurance covers other than inland
transit insurance and other services as specified in the bidding document
The plant and equipment included in Schedule No. 1 and 2 above exclude all
materials used for civil, building and other construction works. All such materials
shall be included and priced under Schedule No. 4 (Installation Services).
In the Schedules. Bidders shall give the required details and a breakdown of their
prices as follows:
C) Plant and equipment including Type Test charges and mandatory spares
manufactured or fabricated within the Employer's country (Schedule No. 2) shall
be quoted on an EXW (ex factory, ex works, ex warehouse or off-the-shelf, as
applicable) basis, and shall be inclusive of all costs as well as duties and taxes
paid or payable on components and raw materials incorporated or to be
incorporated in the facilities. However, Sales Tax (not the surcharge in lieu of
Sales Tax), Local Tax including Entry Tax/Octroi (it applicable) and other levies; n
respect of direct transactions between the Employer and the Bidder shall not be
included in the Ex-works price but shall be quoted separately in Schedule No.7.
Further, taxes and other levies, if any, on type tests on equipment with respect to
direct transaction shall be quoted separately. The taxes, duties and levies quoted
by the bidder in Schedule-7 shall be as applicable in the Employer's country as
on seven (7) days prior to the last date for submission of bids.
C) Local transportation, inland transit insurance, port clearance and port charges
and other local costs incidental to delivery of the Plant and Equipment including
mandatory spares shall be quoted in Schedule No. 3. The Employer shall be
responsible and be liable only for payment of custom duty and import duties, if
imposed in future, on CIF component of the plant and equipment including
mandatory spares to be supplied from abroad. However, the Employer, as a
consignee shall furnish promptly necessary clarifications and documents as may
be required to be furnished by the consignee for the purpose of customs
clearance
BID SECURITY
The bidder shall furnish, as part of its bid, a bid security in a separate sea/ed
envelope in the amount and currency as stipulated in the Bid Data Sheet
The bid security shall, at the Bidder's option, be in the form of a Banker's cheque
irrevocable letter of credit or a bank guarantee. , In case of domestic bidders the
Bank Guarantee shall be from- a Bank as specified in the Bid Data Sheets. In
The bid security shall be furnished in a separate sealed envelope. Any bid not
accompanied by an acceptable bid security, in a separate sealed envelope, shall
be rejected by the Employer as being non-responsive and returned to the Bidder
without being opened. The bid security of a joint venture must be in the name of
all the partners in the joint venture submitting the bid.
(a) If the Bidder withdraws its bid during the period of bid validity specified by the
Bidder in the Bid Form
(b) If the Bidder does not accept the correction of its Bid Price pursuant
(c) If the Bidder does not withdraw any deviations listed in Anachment-6 at the
cost of withdrawal indicated by him
(d) If the Bidder refuses to withdraw, without any cost to the Employer,
Any deviation not listed in Attachment 6 but found else...where in the bid.
In case of successful bidder, if the bidder fails within the specified time limit
To facilitate evaluation and comparison, the Employer will convert all bid prices
expressed in the amounts in various currencies in which the bid price is payable
to a single currency. The currency selected for converting bid prices to a common
base for the purpose of evaluation, along with the source and date of the
exchange rate.
TECHNICAL EVALUATION
The Employer will carry out a detailed evaluation of the bids previously
determined to be substantially responsive in order to determine whether the
technical aspects are in accordance with the requirements set forth in the bidding
documents. In order to reach such a determination, the Employer will examine
and compare the technical aspects of the bids on the basis of the information
supplied by the bidders, taking into account the following factors:
(c) Any other relevant factors, if any, listed in the Bid Data Sheet, or that
the Employer deems necessary or prudent to take into consideration.
COMMERCIAL EVALUATION
The Employer's evaluation of a bid will take into account, in addition to the bid
prices indicated in Price Schedules Nos.1 through 4 (with summary in Schedule
No.5) along with the corrections pursuant to ITB , the following costs and factors
that will be added to each Bidder's bid price in the evaluation using pricing
information available to the Employer
(a) The cost of all quantifiable deviations and omissions from contractual and
commercial conditions and the Technical Specifications as identified in
Attachment 6 to the Bid.
(b) Compliance with the time schedule to the Form of Contract Agreement and
evidenced as needed in a milestone schedule provided in the bid
(d) The extra cost of work, services, facilities etc., required to be provided by
the Employer or third parties.
2) For the purpose of evaluation, the adjustment specified in the Bid Data Sheet
will be added to the bid price for each drop (or excess) in the responsive
functional guarantees offered by the Bidder, below (or above) either a norm of
100 or the value committed in the responsive bid with the most performing
functional guarantees, as specified in the Bid Data Sheet. The Adjustment
Factors shall be converted to such currency as specified in Bid Data Sheet
PRICE PREFERENCE
Any adjustments in price that result from the above procedures shall be
added, for purposes of comparative evaluation only, to arrive at an "Evaluated Bid
Price." Bid prices quoted by Bidders shall remain unaltered.
Cost compensation
- Technical R
Cost compensation
- Commercial T
PRICE PREFERENCE
For granting price preference, the bid price of all bidders shall be increased by
fifteen percent (15%) of the CIF component contained in the bid.
PERFORMANCE SECURITY
Within twenty-eight (28) days after receipt of the notification of award, the
successful Bidder shall furnish. The performance security for ten percent 10% of
the Contract Price and in the form provided in the section -Forms and Procedures
of the bidding documents or in another form acceptable to the Employer.
In case Joint Deed(s) of Undertaking by the Contractor along with his
associate(s)/collaborator(s) form part of the Contract, then, unconditional Bank
Guarantee(s) from such associate(s)/collaborator(s) for amount(s) specified in Sid
Data Sheets shall be furnished within twenty eight (28) days after Notification of
ADJUDICATOR
In addition, to cater to any exigency arising during the start-up and initial
Operation stages up to the satisfactory completion of Trial Operations due to
enfant mortality of items/components/consumable hardware, the bidder shall at
his own cost shall arrange and maintain an inventory of such items so as not to
have any major interruptions during the period from start up to Trial Operations.
However the payments for both the types of spares will be made in following
manner,
PAYMENTS:
Payment is the most important term for any contract. Hence the General
Condition of Contract deals the terms of payment. There arc various sub clauses
to this clause. The first clause deals with the currency of payment. The clause
specifically mentions that “the Contract Price shall be paid in the currency or
currencies in which the various price components have been stated and as
incorporated in the Contract”. Once the currency is settled and accepted by both
parties, the due date for the payment must be decided in advance. The payment
is generally made in parts. Once the contract is awarded, an Initial Advance
payment is made to the Contractor and afterwards payments against dispatch,
progressive completion of works and then a final payment is made to the
contractor. Whenever a payment has to be made it is divided into two parts (if
applicable), the Indian Rupee component and foreign currency component. The
due date for initial foreign currency component for the advance payment is 60
days from the award of the contract and 30 days for the Indian rupee component.
The Initial Advance payment is done automatically however the payments against
dispatch and payments against partial work completion are made after the
contractor applies for it. Once the contractor applies for payments, the validity of
MODE OF PAYMENT: All the payment on the dispatch will be made in form of
Letter Of Credit (L/C) in favor of the contractor. The issue of Letter of Credit shall
be valid for a period of three months from the date of issue. The utilization of this
L/C however is sole responsibility of the contractor. Once the good is received at
the site and possession is taken by NTPC only then the payment will be made to
contractor’s Banker through Owner’s bank.
The payment for advance, Taxes and duties inland transportation, insurance and
erection portion of works and Type test charges (if any) will be directly made to
contractor.
PART PAYMENT: When NTPC agrees to pay the contractor in part with each
additional phase of plant completion, or each new lot of equipments/ material
received follows a payment schedule and regulation to make the payment. This
schedule is arrived at by analyzing the various component required in the delivery
of the equipment / material received or dispatched or it may issue at advance
made to contractors supplies for the procurement of the equipment/material. For
analysis purpose we have taken the schedule that has been used for TANDA
Thermal Power Station.
b) Pro-rata
payment against ------------------ 60% On producing
dispatches invoice and
satisfactory
evidence.
c) Pro-rata -------------------- 20% Physical
payment on item variation &
received certificate by
Engineer of test
results.
d) On successful
completion of 10% -------------------
performance and
guarantee test
The owner will reimburse all the taxes and duties applicable to material
purchased by the NTPC in full once the dispatch of the equipment is proved with
enough documentary evidences. However the payments for the inland
transportation and insurance will be paid only after the material is received at the
site by owner. As far as the type-test charges are concerned, it will be paid in full
after successful completion of the test. However the owner reserve the right to
waive off any or all Type Test and all the cost of the test shall be deducted form
the total value of the contract as per rate mentioned in the Bid Proposal Sheet.
ESCALATION FACTORS:
For the price adjustment purposes, only following components will be considered.
Ex-factory price for the equipment / material for the Indian origin and FOB price
component for the equipment / material of non-Indian origin (excluding spares)
subject to ceiling of 20%. In case of Indian contractor, for any equipment /
material etc. imported by him for the purpose of performance of the contract,
which is dispatched directly from the port of disembarkation to the site the words “
ex-factory price” shall be deemed to mean the price of equipment / material as it
is dispatched from the port of disembarkation to the project site.
ERECTION COMPONENT
For the escalation of price in case of equipment / material, all the ex-factory
prices will be fragmented as Fixed Portion of price and the variable portion of the
price .The variable portion of price, assume to fluctuate with the changing labor
and material indices. The indices are obtained from the list of industrial Indices
published by the Ministry of Industries, Ministry of Labor and the Office of the
Economic Adviser, Govt. of India. Labour Bureau, Simla, publishes the labour
index or Consumer Price Index for Industrial Workers whereas the Economic
Adviser of the Govt. of India publishes the Material Index, or Index no of
wholesale price under group "All Commodities"
Hence based on the above-mentioned indices and price components, the
escalation will be calculated as illustrated below.
Let us assume that dEC is the escalated price component and ECo is the original
price. EC1 is the adjusted Ex factory price.
a A1 x f1 b B1 x f2 cC1 x f 3 l L 1 x f1
EC1= EC0 x {F + + + +---------------+ }
A B C L0
f1, f2, f3 etc = Exchange rate correction factor for respective material and f1 is
the ex-change correction factor for labor with reference to the currency of the
country of index and respective contract currency such that
Zo
f =
Z1
dER =ER1-ER0
dEE =EE1-EE0
F = Indian Field Labour Index- namely All India Consumer Price Index for
Industrial. Workers, as published by Labour Bureau, Simla of the Government of
India.
EF =Index for Expatriate Field Labour component of the erection work as agreed
in the Contract.
Zo
f =
Z1
Note:
Subscript zero '0' will correspond to thirty days prior to the date of bid opening in
all cases and date of bid opening in case of ZO.
iii) The price variation calculated by above formula will not be subject to any
ceiling unless specified in the Special Condition of Contract.
All the prices quoted by the bidder shall be the Base Prices which will· be
subjected to Price Adjustment. A fixed component of the civil work price will be
firms and sans any price adjustment. Balance portion will be subjected to price
adjustment. The' adjustment will be calculated as followed:
dCV = CV1-CV0
Lb L1f1 m M1 f2 d D 1 f3
CV1= CV0 x (F + + +)
L0 M0 D0
M = Material Index which will be Index number of wholesale price under group
all commodity as published by Ministry of Industry from the country of Origin.
D = High Speed Diesel price per litre, which will be price of high -speed diesel at
the Indian Oil Corporation retail outlet nearest to project.
f1, f2,f3 = exchange rate correction factor for labour with reference to the
currency of the country of index and the respective contract currency such that
Zo
f =
Z1
Where Z is the number of units of currency of the country of origin of the index,
which is equivalent to one unit of respective contract currency.
Notes:
Subscript '0' refers to the value of the above mentioned labour/material indices for
diesel price as on 7 days prior to the date of opening the bids.
ii) The total Price Adjustment amount shall not exceed 15% in any case.
The price adjustment for various components of the contract is thus derived thus
derived is then applied to the contract price and a suitable and practical price is
obtained from the historical cost data available. This adjustment is highly project
specific because the percentage of the various components used in the project
changes. Hence every time a new project is executed, a new set of price
adjustment is arrived at by using the formulae discussed above and putting the
actual figure of the materials to be used by the project.
ARBITRATION
Despite all the care taken and all the irregularities avoided there are times when
the relationship between the supplier and purchaser becomes bitter. In that case
to avoid any legal complications a set of arbitration rules are laid down and
agreed upon in advance. These rules are indisputable and are accepted by both
the parties. Some of the important arbitration clauses are mentioned here.
1) In the event of any query, dispute or difference whatsoever arising under this
contract or in connection with any question relating to existence, meaning and
interpretation of [his contract or any alleged breach thereof, the same will be
referred to the sole arbitrator of the General Manager of the NTPC or to a person
appointed by him for the purpose. The arbitration shall be conducted in
accordance will the provisions of Indian Arbitration Reconciliation Act, 1996
3) In the event of Arbitrator dying, neglecting, resigning or being unable to act for
any reason or his award being set aside by the court for any reason, it will lawful
for the General Manager of the NTPC to appoint another Arbitrator in place of the
outgoing Arbitrator.
4) It is further terms of this agreement that no person other than the person shall
act as an Arbitrator and that, if for any reason that is not possible, the matter
should not be referred to arbitration at all.
5) The Arbitrator may from time to time, with the consent of nil parties enlarge the
time ill making the award.
6) The cost incidental to the arbitration shall be at the discretion of the Arbitrator;
the arbitration shall be conducted in NEW DELHI or at such other places where
arbitrator may decide.
7) Not withstanding any dispute between the parties Supplier shall not be entitled
to withhold delay or defer his obligation under the contract and same shall be
carried out strictly in accordance with terms and condition of contract.
8) In the event of dispute or difference arising between parties the public sector
enterprise and Government, the provision of BPE office memorandum No
BPE/GL001/76/MAN/2110-75-BPE (GML-1) dated 1st January 1976 shall be
applicable.
2.0 FINANCING
The approved cost estimate for the subject package is rs.2363.74 lakhs
including CST and service tax
4.1 The bids for the subject package were invited under international
competitive bidding (ICB) procedures. The abridged Invitation for
Bid (IFB) was published in leading newspapers during third week of
May’2006 and Indian Trade journal on 9.6.2006. The detailed IFB
was displayed on internet.
4.2 As per the provisions of IFB, the bidding documents were on sale
from 18.05.2006 to 19.06.2006. in the response the following 9
parties had purchased the bidding documents:
• M/S L6 New Delhi
S.NO Name Of the Total Quoted Price Discount Offered Net Quoted Price
Bidder without after considering
discount/rebate the discount
1 L1 XYZ US $ 761592.57 9.2% on sch2 *269782648
+ Rs 262826314 price of Rs
5.2 The break up of prices as quoted by all participating bidders along with
details of discount is brought out in Annexure VI of every document
submitted.
BID SECURITY
As per the provisions of ITB clause 12 & BDS Item no. 4 each bidder is
required to furnish a bid security for an amount equivalent to Rs.
47,28,000/- in currency of bid or in US dollars, which should be valid for
the period of 45 days beyond original bid validity period i.e. 225 days from
the date of bid opening (225 days from bid opening works out as
24.3.2007)
all the bidders who have participated in the bidding have furnished the bid
security, for the amount and in the form specified in the bidding documents.
However, the validity of bid security furnished by PQR and UVW are 6 days and
51 days short of the specified period to other bidders. The details of Bid security
submitted by all the 5 participating bidders are brought out at annexure V of the
bid submitted by bidders. As the shortfall in the validity of the bid security is
marginal, the bid security of PQR and UVW were accepted.
All the five bidders have furnished the certificate confirming their acceptance to
the aforesaid important conditions.
BID VALIDITY
the bids submitted by all the bidders are valid for a period of 180 days from the
date of bid opening as called for in the bidding documents.
PRICE BASIS
as per clause 10.7 of ITB prices quoted by the bidder shall be subject to
adjustment during performance of the contract to reflect changes in the cost of
labor, material etc. in accordance with the procedures specified in appendix 2 to
the form of contract agreement.
Further as specified a bid submitted with a fixed price quotation will not
be rejected, but the price adjustment will be treated a zero. The price
adjustment provision will not be taken into consideration in bid
evaluation. Bidders are required to indicate details in bid submitted by
them in attachment 17 of the bid.
POWER OF ATTORNEY
All the bidders are required to enclose power of attorney to sign the bid.
And same has been done by all the 5 bidders to the contract.
ARITHEMATICAL ERRORS
As per the one of the clause in ITB of bidding documents, arithmetical
errors are rectified on the following basis.
Quote
If there is discrepancy between the unit price and the total price, which is
obtained by multiplying unit price and quantity or between subtotal and
the total price, the unit or sub total price shall prevail and the total price
shall be corrected. If there is a discrepancy between words and figures
the amount in words will prevail. If the bidder does not accept the
correction of errors, its bid is rejected and the bid security is being
forfeited in accordance with clause in ITB.
Unquote
6.7.2 it may be noted that no arithmetical error was observed in the bid
XYZ, however certain arithmetical errors was observed in the bids of rest
of 4 bidders i.e. UVW,ABC,POR,LMN. The details of the arithmetical
corrections are as follow:
7.2 The bidders are required to indicate the CIF value of import contents
of supply to be made by the bidders and its assignee (if applicable)
including its sub contractors or sub vendors. This is mentioned in the
attachment 9 of bid form.
7.3 The CIF content as indicated by the bidders in their bids is as follow:
S.No. Name of CIF value of Import Content In Total CIF value of
the Bidders bid Currency Import Content in
Equivalent Indian
(In Sch I) In attch. 9 Rupees. (Rs.)
1 XYZ US$761592 *US$761592 71102282
2 ABC Rs. 42502173 * 42502173 85004346
3 PQR - US$648280 30261710
4 UVW Rs. 55353736 - 55353736
5 LMN 46120135 NIL 46120135
7.4 Based on the above, price preference was worked out as 15% of the
CIF value of the import content and the same was considered for the
evaluations as under:
s.no. Name of the Total CIF value of the import Price Prefrence
bidder content in Indian Rupees
1 XYZ 71102282 10665342
2 ABC 85004346 12750652
3 PQR 30261710 4539256
4 UVW 55353736 8303060
5 LMN 46120135 6918020
It is visible from para 8.1 above that the preliminary evaluated price of UVW, PQR
and LMN are substantially higher as compared to preliminary evaluated price of
other two bidders i.e. XYZ and ABC. As such the bids of the lowest two bidders
i.e. XYZ and ABC has been taken up for the detailed evaluations.
Quote:
Deviations, if any, from the terms and conditions of the bidding documents or
technical specifications was listed only in attachment 6 to the bid. The bidder
shall also provide the additional price. If any, for withdrawal of the deviations.
However, the attention of the bidders is drawn to the provisions of ITB sub clause
21 regarding the rejection of bids that are not substantially responsive to the
requirements of the bidding documents.
At the time of award of the contract, if so desired by the employer, the bidder
shall withdraw these deviations listed in attachment 6 at the cost of withdrawal
stated by him in his bid. In case the bidder does not withdraw the deviations
proposed by him , if any, at the cost of withdrawal stated in the bid, his bid will be
rejected and bid security forfeited.
Unquote
9.1.2 Accordingly, the deviation listed by bidder in attachment 6 has been
considered for evaluation and have been cost compensated, wherever required.
The other deviations or observations or variations though not listed in attachment
6 but elsewhere in the bid have been listed in relevant annexure of commercial
evaluation report i.e. section II and technical evaluation report (section III), for
recommended bidders only.
However, no cost compensation has been considered on account of the
deviations not stated in attachment 6 as these will be required to be withdrawn
by the bidders without cost implications in line with the bid conditions.
9.2.1 XYZ
Bidder has not taken any commercial deviation in this attachment 6 and
accordingly as may be seen from the details enclosed in annexure IIA of section
II no cost compensation has been considered for the purpose of evaluation.
9.2.2 ABC
9.3.1 XYZ
The detailed technical evaluation of the bid of XYZ and ABC is presented in
section III of this evaluation report entitled “technical evaluation report”. Salient
points of technical evaluation in respect of the deviations observed in the bids are
presented hereunder been considered for the purpose of evaluation.
The mandatory spares and types tests offered by XYZ are generally in line with
the specification requirement.
9.3.2 ABC
The technical details of fire detection & protection system package offered by
XYZ are generally in line with specification requirements. Bidder has not taken
any technical deviation in this attachment 6 and accordingly no cost
compensation has been considered for the purpose of evaluation.
Certain deficiencies with respect to mandatory spares have been observed and
the same are also listed in annexure IID section III of this evaluation report. Price
implication due to scope of deficiency of mandatory spares work outs to be Rs.
9,76,165/-
11.1 Based on the detailed evaluation of bids of XYZ and ABC, the final
evaluated prices of these bidders’ works out as under:
11.2 As may be seen from the detailed evaluation at para 11.1 above, XYZ’s bid
has been found to be the lowest evaluated technically and commercially
responsive bid.
11.3 The taxes and duties as applicable for direct transaction between the
contractor and NTPC and as quoted by the bidder in schedule 7 though payable
by NTPC are not to be considered for evaluation as per the provisions of bidding
documents and accordingly, the same have not been considered in evaluation.
However, the taxes and duties quoted XYZ and ABC are as indicated below:
11.3.1 In schedule 7, XYZ have been indicated as “NONE” towards central sales
tax, local sales tax, entry tax/ octroi and any other tax or duties in their bid.
11.3.2 in schedule 7, ABC have indicated as “NIL” towards central sales tax, local
sales tax, entry tax/octroi and any other tax or duties in their bid.
Quote:
In the absence of pre qualification, documentary evidence establishing that the
bidder is qualified to perform the contract, if its bid is accepted, shall be furnished
in attachment 3 to bid.
The documentary evidence of the bidder’s qualifications to perform the contract, if
its bid is accepted, shall establish to the employer’s satisfaction that the bidder
has the financial, technical, production, procurement, shipping, installation and
other capacities and capabilities necessary to perform the contract and meets the
experience and other criteria outlined below:
The bidder shall provide satisfactory evidence that he and/or, where applicable,
his collaborator or associate.
i) Is a supplier, from an eligible source country, who regularly
manufactures equipments of the type specified and/ or undertakes the
type of work specified and has adequate technical knowledge and
relevant experience for the works covered in the bidding documents.
ii) Does not anticipate a change in ownership during the proposed period
of execution of work (if such a change is anticipated, the scope and
effect thereof shall be defined).
iii) Has adequate financial stability and status to meet the financial
obligations pursuant to the works covered in the bidding documents.
iv) Has adequate capability and capacity to perform the work properly and
expeditiously within the time period specified. The evidence shall
specifically cover with written details the installed manufacturing and/or
fabrication capacities and present commitments (excluding those
anticipated under this specifications) of the bidder. If the present
commitments are such that the installed capacity results in an
inadequacy of manufacturing and/or fabrication capacities to meet the
requirements appropriate to the works cover in his bid, then the details
of alternative arrangement to be organized by the bidder for this
purpose and which shall meet the employer’s approval, shall also be
furnished.
v) Has an adequate field service organization to provide the necessary
field erection and management services required successfully erecting,
In addition to the requirements stipulated above, the bidder should also meet
the qualifying requirements stipulated in item 3 of bid data sheets.
Unquote:
12.2 The following has been mentioned in item no.3 of bid data sheet:
In addition to qualifying requirements stipulated under section II,
instruction to bidder (ITB), the following shall also apply:
Quote:
12.2.1 The bidder should have designed, supplied, erected and
commissioned atleast 2 fire detection and protection systems
consisting of the systems described in (a), (b), (c), (d) below, in a
single contract of value not less than Rs.40 million or equivalent, in
industrial or commercial installations.
These systems must have been designed to the recommendations
of Tariff Advisory Committee of India or any other International
reputed authority and the systems should be in operating condition
for a period of not less than two years as on date of bid opening:
a. Fire hydrant system
b. Automatic high velocity water sprays or medium velocity water
spray or sprinkle system
c. Fire water pumping and pressurizing arrangement
d. Fire detection and alarm system comprising of smoke detectors
or heat detectors, interconnecting cable network and fire alarm
panels.
And
12.2.2 Bidder should have achieved an average annual turnover of Rs.
200 million or equivalent in the last three financial years.
Unquote:
From the above table the average turnover of the XYZ comes
outs to be 621.58 US$ equivalent to Rs 30132.63 million against
NTPC’s requirement of Rs.200 million as specified.
Quote:
Review on basis of NIT cost estimate:
The bids for the subject package were opened on 11.8.2006 and the
quoted L1 price was 14.13% higher than approved NIT cost estimate
as communicated by contract service vide their IOM dated 13.8.2005.
The NIT estimate for the mechanical works was prepared on the basis
of L1 bid for kahalgaon II fire detection and protection package. Since
this bid was opened almost at the same time of the preparation of the
cost estimate, it reflected the latest market trend at the time of
preparation of cost estimate.
Unquote:
13.2 From the above It can be seen that quoted price of XYZ at US $
761592.57 + Rs. 234,231,507 (equivalent to Rs. 26,97,82,648) is
0.59% higher than the updated cost estimate.
At
Financial statements are the end products of the financial accounting process.
Financial statements are the tools of presenting financial information about the
company in concise and capsule form. Financial information is the information
which is related to the financial position at the moment in time and the results of
series of activities over a period of time
Financial statements include Balance Sheet and Profit & Loss or income
statement & cash flow statement of the company.
PROFIT & LOSS A/C: it is flow statement which reveals result of operations for a
period of time. It is condensed and classified record of the gains and losses
causing change in the owner’s interest for a period of time.
Financial statements analysis major techniques which inform about the position
and profitability of the company are as follow:
Liquidity Ratios
12
10
8 cash ratio
ratios
quick ratio
6
current ratio
4
0
2006 2005 2004 2003 2002
years
Ideally a company should have 2:1 current ratio its shows that company
has enough funds to meet its short term obligations. Higher the current
ratio better it is for company as it enhances the liquidity position of the
company and builds creditors and investor’s trust.
FOR NTPC:
Current Ratio has been very good over the years. Though it has fallen from 4.80
times in the year 2002 to 2.59 times in the year 2006 but it is still a good one. It
shows that the Company’s current assets are 2.59 times more than current
liabilities.
Ideally it should be 1:1 but if the liquid ratio or quick ratio is more
than 1:1 than company seems to be sound and good. On the other
hand if it is less than 1:1 the company is said to be unsound.
For NTPC
Quick Ratio was 4.17 in the year 2002 which came to 2.11 in the year 2006,
indicating that the company is having quick assets to pay its current liabilities.
It was best in year 2003 of 4.53 and average in rest of the years. This shows that
company keeps enough liquid funds to meet its unexpected cash requirements or
obligations. For NTPC it shows that it can meet unexpected need for funds easily.
For NTPC
Cash Ratio has increased from 0.17 times in year 2002 to 1.73 times in year
2006 showing the firm’s ability to quickly pay its debt, and more cash in its current
assets. This means over the year’s company has increased its cash balances
with itself and made itself more liquid in terms of the liquidity maintenance.
2. Activity or Efficiency
Ratio
2.1 Inventory Turnover
Ratio
Cost of Goods sold 224818 194734 160156 106156 147964
inventory at the end 23405 17777 17380 17712 20176
inventory turnover ratio 9.61 10.95 9.21 5.99 7.33
ActivityRatio
60
50
WCTurnover Ratio
40
Current Assets
ratios
Turnover Ratio
30 FixedAssets
Turnover Ratio
20 total assets
turnover ratio
10 Receiveables
Turnover Ratio
0 inventoryturnover
2006 2005 2004 2003 2002 ratio
years
The ratio reveals the number of times finished stock is turned over
during a given accounting period in relation to sales. It also indicates
whether investment in inventory is within limit or not. The more high
the ratio the more profitable it is. Low ratio indicates dull business or
over investment in inventories.
FOR NTPC:
Inventory Turnover Ratio has increased from 7.33 times in the year 2002 to
9.61 times in the year 2006.indicating that NTPC maintained inventory 9.61 times
as compare to the year 2002 where it was 7.33 times. Since NTPC is into
business of power so it do not have its own inventory as such but for its business
it requires coal so here inventory is considered as coal which is not used for
selling purpose it can only show that how efficiently it is maintaining its current
inventory and inventory maintenance at NTPC is showing efficient results.
Credit sales means all credit sales minus the sales returns. Or else
a total sale is considered as credit sales.
Total Assets means all fixed and current assets but the provision for
depreciation is adjusted in it.
This ratio indicates the number of times the assets are turned over in a
year in relation to sales. A higher total assets turnover ratio is the
indicator of effective utilization of investment in assets where as lower
assets turnover ratio indicates that assets are not properly utilized in
comparison to sales. Thus, there is an over investment in assets.
Extremely high ratio means over trading in the business.
Total Assets Turnover Ratio indicates that NTPC in the year 2006, for
every 1 rupees in total assets generate 36 paisa in sales.
This shows that company still need to concentrate more on this ratio for its
effective utilization of the funds as it can even go much higher .
The higher the ratio the greater is the intensive utilization of fixed assets.
Lower ratio means under utilization of fixed assets and excessive
investment in these assets.
For NTPC
Fixed Assets Turnover indicates that NTPC in the year 2006, for every 1
rupees in fixed assets generate 0.57 in sales. It shows intensive utilization of
fixed assets. Indicates the profit earning capacity of the company is high.
For NTPC
Current Assets Turnover Ratio: indicates that NTPC in year 2006 for
every 1 rupees in current assets generate Rs.0.26 in sales. This shows that
company’s current assets are effectively utilized but more efforts should be
made to increase this ratio further.
For NTPC
ProfitabilityRatio
100.00%
80.00%
net profit Ratio
ratio
60.00%
Operating Profit Ratio
40.00% Gross Profit Margin
20.00%
0.00%
2006 2005 2004 2003 2002
years
FOR NTPC:
Gross Profit Margin: has reduced from 49.12% in the year 2004 to 29.81% in
the year 2006. This tells that NTPC generate 30 paisa from every 1 rupee sales.
Although it was good in year 2004 which could due to the large sales in that
particular year or may be due to market favoring the environment of the sales.
Still it is good for year 2006 i.e. for every one rupee sale company can generate
30 paisa as profit after meetings it expenses of generation.
This ratio is the indication of over all profitability and efficiency of the
business. A high net profit ratio would only mean adequate returns
to the owners. It also enables a firm to withstand in cut throat
competition when the selling price is declining or cost of production
is rising. A low net profit ratio on the other hand, would only indicate
inadequate return to the owners.
For NTPC
Net Profit Margin: has increased from 19.87% in year 2002 to 22.29% in year
2006 but it has reduced in comparison to year 2004 as it was 27.91% in year
2004. This shows that company is running efficiently and it can pay more to its
investors as it generates 23 paisa in the profit for every single rupee of sale.
Though it is less than year 2004 but yet it is not bad it still displays the profit
earning efficiency of the company as good.
return on equity
10.00%
return on total assets
5.00%
0.00%
2006 2005 2004 2003 2002
year
For NTPC
Return on Equity (ROE): It is also consistent over the years reflecting not
much variation. It is 12.95% for the year 2005 indicating that NTPC generate 13
paisa in profit per 1Rs invested in Equity. Maximum was for year 2004.
For NTPC
Return on Assets (ROA): It has been consistent over the years; it is 8.11%
for the year 2006 indicating that NTPC generates 8 paisa of profit per one rupee
invested in assets.
6
5 Debt - Equity Ratio
4
ratios
years
Total Debts
Net Worth
Total debts refer to the total outside liabilities i.e. short term and long
term loans. Net worth mean total paid up amount of equity and
preference share capital plus the total or accumulated amount of
reserves and surplus.
This ratio plays important role in analyzing the long term solvency of a
company. It indicates the firm’s capacity to pay long term debts and
procure additional loans and informs whether the firm is following the
policy of trading on equity.
For NTPC
Debt Equity Ratio: are also consistent and there has been not much
variation in this ratio over the years it was 0.40 in year 2002 and 0.45 times in
year2006. But, it is slowly and steadily rising each financial year. This ratio shows
that the long term solvency of the firm is sound enough it has good capacity to
pay its long term debts which make it easy for it to procure funds from the market
easily due to its long term solvency ratio.
Total Liabilities
Total Assets
FOR NTPC:
Total debt ratio is consistent over the year; it was 0.36 times in 2002, 0.36 times
in 2003 and 0.39 times in 2004, 0.36 times in 2005 and 0.37 times in 2006
indicating that NTPC use 37% Debt and 63% Equity Capital structure in the year
2006. This shows that company is solvent enough as its total assets are more
than its total debt. It uses less funds from outside to finance its working or for
generating profits.
The higher the ratio the more is the interest paying capacity of the firm
and safety margin available to long term creditors. The low ratio
indicates that the firm is using excessive debt. The investors can
For NTPC
Interest coverage Ratio: has fallen from 5.32 times in the year 2002 to
4.42 times in the year 2006 but in year 2003 it started falling and then again
increased from 2.75 times in year 2004 to 4.42 times in year 2006 indicating how
well NTPC has its interest obligations covered. It was maximum in year 2002. As
compare to industry ratio of 6 times it is still good. This shows that firm can meet
its long term interest obligations on time as and when they arise. This is utmost
important for interest bearing securities. In case of NTPC it’s the loan that they
are carrying.
FOR NTPC:
Dividend Coverage Ratio: has fallen from 5 times in year 2002 to 2.52
times in year 2006. this is bad indicator has it shows that company is not able to
meet its dividend obligations of the shareholder as the investors who are
investing in firm requires more returns so this should be analyzed properly and
accordingly actions should be taken as it is hampering interest of shareholders.
Possible reason for it could be increase in the dividend rate which made the
dividend to fall and in case of NTPC there is no preference dividend its only
dividend paid to the equity shareholders is considered.
cost of capital
total debt (D) 201973 170878 154528 132157 115812
total equity (E) 449587 417763 355501 315040 286453
interest chareged (I) 17632 16955 33697 9916 8680
cost of debt (I/D*100) (1-t)
(kd) 5.79 6.59 14.5 4.98 4.98
cost of equity capital (ROE)
(ke) 12.94 13.9 14.8 11.45 12.36
over all cost of capital (Ko)
Kd*(D/D+E)+Ke*(E/D+E) 10.71 11.77 14.7 9.53 10.23
market value of firm
(PBIT/Ko) 7269.467787 6604.6729 6298.91156 4979.643232 4516.226784
50
0
2006 2005 2004 2003 2002
years
FOR NTPC:
EPS has been consistent over year it was 7.06 in year 2002 and is 7.05 in year
2006.
FOR NTPC:
Dividend yield ratio increased from 12.8 in year 2002 to 39.7 in year 2006 which
shows that the company will be paying higher dividend per share now its
retention ratio has fallen.
1. Share Capital:
During the previous year the company made an Initial Public Offer (IPO) of
865.830 million equity shares. The IPO comprised fresh issue of 432.915 million
equity share and “Offer for Sale” by Government of India of 432.915 million equity
shares. As a result of fresh issue of Rs. 4330 million, the issued, subscribed and
paid-up equity share capital of the Company has increased from Rs.78,125
million to Rs. 82,455 million comprising 8,245,464,400 equity shares of Rs. 10
each fully paid up.
The major items, which make up the Reserve and Surplus are detailed below:
The fresh issue of equity shares made during the previous year at a price of Rs.
62 per share including a premium of Rs. 52 per share , which made additions of
22360 last year and this year with deduction of Rs. 53 in respect of share issue
expenses so it amounted to Rs 22307.
As per the requirements of the Indian Companies Act 1956 and taking into
consideration the dividend pay-outs made and proposed a sum of Rs.29032
million has been transferred from profit and loss account during the year. Also
adjustment towards dividend is done for Rs.10 million.
Borrowings and Fixed Deposits Scheme of the Company have been rated by
different rating agencies, the detailed are as under:
OF
• The company has kept itself sufficient liquid funds to meet any kind of
cash requirements.
• Efficient working capacity of the plants
• Efficient & timely completion of projects
• A minimum risk factor
• Best integrated project management system
• Company with excellent records & high profits
• An early starter more than 30 years experience in power sector
• One among the 9 jewels of India called as NAVRATANS
• Highly motivated & dedicated workers & officers.
• Excellent growth prospects with significant additions, modifications &
replacements
• Employee friendly personnel policies
• Low project cost of NTPC’s plants.
• one of the listed company on Bombay stock exchange
WEAKNESS OF NTPC
THREATS TO NTPC
Purchase management activities at NTPC are one of the most vital activities
undertaken by the Rs.18000 Cr power giant of India. The process followed by
NTPC is very objective in nature and employs a very short term relationship with
its supplier. The system tries to take advantage of the competition in the field of
heavy engineering where foreign manufacturers like MHI, GE etc. are competing
with Indian manufacturers like BHEL and L&T. NTPC being a public sector
company, to be free from nepotism and favouritism has adopted a system where
transparency and automation is at its utmost level. Transparency was achieved
by a multi member team and sealed tenders where no one knows in advance the
quotation offered by a particular bidder. Automation here signifies that almost all
the contracts are awarded following the same procedures, by awarding the
contract to the lowest bidder that is L1 without much consideration.
Together they constitute a very reliable and corruption free system. At times it
seems that the system is capable of saving lots of money of NTPC but in most of
the cases the cost of maintaining the system itself combined with the poor
responsiveness amounts to a lower level of efficiency. In today’s world of
cutthroat competition only those firm are going to survive who are committed to
efficiency, as it were their core competency. Cost must be reduced by means of
optimum utilisation of resources and channelled into more profitable segments. It
is an established fact that on operational level NTPC is one of the world’s most
efficiently run organisations.
Benefits can not be evaluated in isolation as there are certain features very
unique to the kind of domain NTPC is into. As we have discussed earlier that
most of the item except coal and gas have a very infrequent and unpredictable
demand. This means that NTPC can not anticipate its demand in advance and
hence going into a long term supply contract is very difficult. For some
procurement which actually constitutes more than 70% of non fuel procurement,
the items are manufactured to order. In these cases even the manufacturer is not
sure of the future price and availability of the equipment and hence going into a
long-term contract based on current prices may do more harm than benefits.
Financial statement analysis of the national power thermal corporation shows that
firm is efficient enough to run its day to day business. The liquid ratios of the
company i.e. current ratio, quick ratio, and acid test ratio indicate that NTPC is
able to pay its short term bills without undue stress. This shows that company is
liquid enough to meet its day to day obligations.
The long term ratios i.e. debt equity ratio and interest coverage ratio indicates
that NTPC is easily able to meet its financial leverages. Turnover ratios i.e.
inventory turnover, receivables turnover, asset turnover indicates NTPC id
efficiently using its assets to generate sales. Also the profitability ratios i.e. profit
margin, return on equity etc. indicates there is slight fall in net income of the
company. But the earning per share has remained same all the year this shows
the investors side is safe enough.
Over all it can be summarised that NTPC is financially sound i.e. financial position
and profitability of the company is quite acceptable.
• While preparing the estimates enough care should be taken to ensure that
quantities of items are neither on the higher side nor on the lower side. This
will help in checking the quantity deviation, erratic rates, legal disputes and
other difficulties.
Estimated rates should be worked out on the basis of market analysis. They
can also be prepared from standard schedules such as DSR, MES
schedules.
• Enough care should be taken while preparing the bid documents. It must be
ensured that technical specifications do not contradict the items in the Bill Of
Quantity (BOQ) to avoid confusions, delays, favors etc during the execution
apart from the long drawn legal disputes, arbitrations. Etc
• The tender committee should ensure that all conditions having financial
implications are loaded properly in the tender evaluation and considered in
the comparative statement. They should study the reasonableness of the
rates offered by the bidders and while recommending the award, they should
ensure the reasonableness of the rates of the lowest bidder.
• Websites Referred
Official website of company www.ntpc.co.in
www.indiainfoline.com
www.moneycontrol.com
www.powermin.nic.in
www.ntpctender.com
www.pfc.com
www.teriin.org
www.worldenergy.com
www.ntpceoc.com