JEAN M.

DI VITA
3135 Campus Drive, Suite 118, San Mateo, CA 94403
Mobile: (650) 242-2487 Email: jdfe0b70@westpost.net
OBJECTIVE
Assistant position, which will demand initiative and judgement, as well as inter
personal communication, analytical and organizational skills with continued educ
ational opportunities to enhance career growth.
EXPERIENCE
10/2008 a" 12/2010
Gilead Sciences, Inc. - Foster City, CA
Sr. Assistant to Vice President, International Access Operations
Provide administrative leadership, coordination and support for Vice President,
his direct reports and distributors in London, Australia, Brazil, California and
Miami.
Event Planning for internal events and international visitors
Maintain Vice President business and personal calendars
Coordinate travel for International Access Operations Team
Travel as required to external and internal meetings
Coordinate onsite meetings, online video conferencing and teleconferences
Prepare legal documents and contract mailings; additionally transpose documents
to Documentum
Perform routine word processing assignments, proofread, prepare ad hoc reports a
nd edit Power Point presentations
Purchase supplies and incidentals for group events
Process invoices for appropriate signatures and prepare expense reports via CONC
UR and Complete Spend systems
Maintain Union Bank database for all corporate card purchases
Prepare general correspondence, scanning projects
Create and maintain organizational charts
Coordinate the submission of group payroll via KRONOS
Create and maintain electronic filing system for IAO department
Coordinate travel logistics and equipment for Medical Science /Cardiovascular ac
quisition
3/08 -8/08
Pacific Partners Medical Management Services, Inc. - Foster City, CA
Sr. Assistant to Chief Medical Officer
Maintain Chief Medical Officer and Medical Directors calendars
Coordinate travel and logistics for business travel and meetings for CMO
Coordinate documentation requirements of the UM/QI Committees, managed medical g
roups and health plans
Coordinate internal/external offsite meetings and teleconferences
Create agendas and meeting materials for the monthly SCCIPA and Affinity UM-QI C
redentialing Meetings
Oversee research and respond to providers and members calls to CMO
Resolve daily operational needs of department as needed.
Provide clerical support to CEO, COO, as needed
Support Quality Initiatives, Pay for Performance Program (P4P) and HCC activitie
s as directed
Assist off-site telephonic staff as required with copies, faxes and office suppl
ies
2005 a" 2008
Winbond Electronics Corporation America - San Jose, CA
Sr. Assistant to EVP Mixed Signal Design Center, US Marketing Division and Execu
tive Assistant to Business Executive, Computer Logic Business
International/Domestic Travel Coordinator for three engineering divisions
Personal Assistant for two department executives [EVP/A0PU and VP/UL00 - UH00]
Provide remote administrative support to Austin, Tel Aviv, Taipei and Hsinchu Of
fices
Travel Coordinator for domestic and international hotel/air/land/transportation
accommodations to include relocation arrangements as needed
Maintain EVP calendar and department electronic filing/tracking systems
Create, edit and proof weekly presentations and ad hoc reports
Coordinate internal/external offsite meetings and teleconferences
Process foreign and domestic expense reports, purchase orders and invoices
Maintain office equipment/supplies
Oversee EVP and VP incoming business mail and calls
Operator relief for reception as needed
2000 a" 2005
Toho Carbon Fibers, Inc. - Menlo Park, CA
Executive Assistant to CEO and Vice President
Create reports, monthly sales meeting minutes and general correspondence for CEO
, upper management, sales managers, German subsidiary (Tenax) and HQ (Tokyo)
Coordinate foreign and domestic travel to include relocations as needed for expa
triates
Data entry A/P, A/R daily and maintain ledger to work closely with CPA and the M
AS90 accounting program at monthly closing
Research and compile legal and accounting information as requested by the VP and
CFO for ongoing civil suits
Acting Plan Administrator to the TCF Pension and 401k Plan and Trusts
Human Resources responsibilities to include admission and termination of all emp
loyees.
Supply and maintain all office supplies, forms, equipment, sales exhibits as nee
ded
Event Planner for all TCF business meetings, exhibitions and social functions in
US and abroad
1999 a" 2000
BMC Software, Inc. - San Jose, CA
Executive Assistant to the Director of Research and Development
Administrative support for R&D Director, his management team and core of 75 soft
ware engineers
Create/edit/proof internal business correspondence
Schedule all travel /appointment needs for Director and upper management team
Complete and mail R&D department domestic and international expense reports to p
ayroll department a" distribute checks
Distribute all internal memos, emails and reports as appropriate from Director t
o divisions with R&D department on daily basis
Maintain online calendar creation and revisions via Outlook calendaring system
Event Planner for all department exhibitions and social functions
Maintain R&D department Vacation, Medical Leave and PTO statistical database
Attend bi-monthly steering committee for creation and funding of special events
for which BMC holds sponsorship
Coordinate visitor offices for Texas Headquarters CEO, COO and CFO, as needed
1998 a" 1999
Stanford University - Palo Alto, CA
Administrative Assistant
Daily entries of department A/P, A/R data entry and create monthly reports
Maintain online department calendar and update lecture and training schedules
Schedule weekly department luncheon meeting and record meeting minutes
Under supervision of my Director, plan, implement and conduct training programs
in the feeding of neonates
Provide travel logistics, hotel accommodations and flight itinerary for Director
and neonate team for all U.S. lecture dates and training courses outside of cam
pus locations
Create and maintain revised stock of training materials for lecture courses
1994 a" 1998
Lucile Packard Childrenas Hospital at Stanford - Palo Alto, CA
Unit Coordinator a" Neonatology
Heavy phones, filing, typing, medical transcription
Type memos and complete clerical projects as requested per Director
On call Administrative Assistant for Medical Division as needed
Screen all calls for Directors

1979 a" 1994

Kaiser Hospital & Kaiser Permanente - Redwood City, CA
Assistant Data Processing Coordinator
Admissions Coordinator/Unit Coordinator
Eve. Assistant Supervisor a" Out Patient Medical Records
1994 - 2010
Kaiser Permanente - Santa Clara and Cupertino, CA
Service Technical Support [STS] a" short hour weekends
SKILLS
1979 a" Present
COMPUTER SEMINARS & CLASSES
MAS90 Accounting system I MRMS I PARRS I CICS I REG I Lotus Notes
Health Connect/EPIC systems I Microsoft Office (Excel, Word, Power Point, Outloo
k)
CONCUR, KRONOS, STAR, E Room, GENESYS and Meeting Place
EDUCATION
1994 a" 1995
Professional Career Development Institute, Atlanta, GA
Paralegal Certificate with Specialty Certificate in Corporations Law
1982 a" 2000
College of San Mateo
Undergraduate Coursework