R U T H E.

G R A Y
2536 Carmathen Road
Charlotte, North Carolina 28269
Cell: 980-875-8068
Email: rg101bb3a@westpost.net
_____________________________________________________________
To Apply Recognized Competencies As:
Executive Secretary - Administrative Assistant - Project Facilitator
Focus of Professional Experience:
* A Versatile, Well-Practiced Administrative / Operations Support / Program Pla
nning Professional, with a Documented Record of Achievement in Performance Accur
acy, Dedication & Professionalism.
* Possess a Detailed Knowledge of: Business / Financial / Technical Documentati
on Preparation, Editing & Publication - Database Management - Training Manuals C
ompilation - Seminars and Board Meetings Set-Up & Transcription - Travel Itiner
aries Formulation - Newsletters Compilation - Supplies Acquisition and Inventory
Control - Employee Training & Mentoring.
* Extensive Experience in: Volunteer Staff Recruitment, Training & Supervision
- Program Introduction and Promotion - Pledge Solicitation & Receipts Tracking -
Event Planning & Logistical Support - Registrant Liaison - Event Performance
Evaluation and Reporting.
* Exceptional Skills in the Protocols of Client / Staff / Vendor / Public Relat
ions. Well Versed in a Diverse Range of Cultural and Sociological Settings.

Education / Computer Literacy / Specialized Training:

Microsoft Certified Professional (MCP).
Proficiency in MS Office Suite; MS Publisher; NT Workstation.
Well Versed in Windows NT Networking; Network Administration; NT Server and NT S
erver in the Enterprise.
Current & In-Depth Applications Experience in ACS Technologies - Facilities Sche
duler.
Certified in Key Punch Operations.
Graduate of U.S.A.F. School of Inventory Management.
Graduate of W.B. Ray High School, Corpus Christi, Texas.

Experience Highlights:
PROGRAM ASSISTANT & SCHEDULER, University City United Methodist Church.
Charlotte, North Carolina
2007 to 2010
Plan, schedule, and prepare invoices for all in-house and outside events.
Serve as Administrative Assistant to the Adult Director, Children's Director and
Connecting Director
Initially served as Volunteer Receptionist. Performance led to a rapid offer of
full employment.
EXECUTIVE SECRETARY, Old Hickory Council, Boy Scouts of America. Winston Salem
, North Carolina
2005 - 2006
Served the Council Scout Executive. Organized Board Meetings and transcribed pr
oceedings.
Principal involvement in coordinating the annual BSA Distinguished Citizen Dinne
r Banquet. Monies donated for this prestigious event fund numerous activities t
hroughout the calendar year.
Solicited and managed monies collected from major corporations and individual su
pporters. Processed invitations, invoices and thank you letters for payments re
ceived. Organized and supervised the banquet room set-up, including attendee gr
eeting and registration.
Actively participated in a full range of administrative / clerical support activ
ities associated with the business operations of the Council.
The 2006 DCD Banquet was the most successful in the Council's history.
ADMINISTRATIVE ASSISTANT, Hayward Industries.
Winston Salem, North Carolina.
2004 - 2005
Temporary Resource assignment to the Manager.
Served as Project Administrator / Technical Writer for the implementation of a W
arehouse Management software system. Compiled documentation, drafted documents
and developed training manuals.
EXECUTIVE SECRETARY, National Office, Boy Scouts of America, Irving, Texas
2000 - 2002
Served two Associate Directors.
Assisted in the planning and preparation of nationwide meetings and seminars. M
ember of the organizing team for the annual BSA Jamboree. Maintained the regist
rant database and mailed event information. Managed the reporting and accountin
g of all monies collected. Heavy involvement in phone contact and messaging.
CONTRACT POSITIONS, Administrative Assistant / Executive Secretary.
Dallas, Texas
1996 - 2000
Long-term, temporary assignments with Sabre, Inc., Nokia and Volunteer Hospitals
Association, Inc.
Gained valuable experience in: test documents revision - flowcharting - new
sletter contribution - energy reports composition - travel itineraries plann
ing - expense reports analysis - legal documents tracking - database admin
istration.
Additional Experience:
Word Processor / Proofreader, Electronic Data Systems, Dallas, Texas
Seven Years
Keypunch Operator, City of Corpus Christi, Texas. Four Years
Senior Verifier Operator, Coastal States Gas Corporation, Houston, Texas.
Three Years
U.S. Citizen
References & Letter of Recommendation Upon Request