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I.

GENERAL

Referring the following legal document on construction,


1. Decree 49/2008/ND-CP of Government

2. Decree 209/204/ND-CP of Government

3. Decree 99/2007/ND-CP of Government

4. Circular 16/2008/TT-BXD of Ministry of Civil Engineering

5. Circular 12/2005/TT-BXD of Ministry of Civil Engineering

According to the Decree 49/2008/ND-CP/article 28 “Checking and certification of


construction compliance”, Circular 16/2008/TT-BXD and Circular 12/2005/TT-BXD/appendix
3/item 17, it is required that a project needs 2 types of checking / verifying:
1. Verification of the bearing capacity

2. Verification of construction quality compliance

As the Hill State Hyundai project is a multi-storied project, which is Apave have a
methodology:

1. Item 2 – methodology for verification and certification of satisfaction of conditions for


safety of force bearing capacity
2. Item 3- methodology for Verification of quality conformity of construction work
compliance include after the finish item 2, after that Apave will verify the M& E systems
and landscapes work and Architecture work/finishing work
3. Project schedule
4. Appendices & form

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II. METHODOLOGY FOR VERIFICATION AND CERTIFICATION
OF SATISFACTION OF CONDITIONS FOR SAFETY OF FORCE
BEARING CAPACITY

The services to be provided by APAVE within the scope of works of this proposal include:
- Verification of compliance of the technical design
- Technical control of the project construction & installation
- Certification of satisfaction of conditions for safety of force bearing capacity.

The detailed activities of the services shall be as follows:

1. Verification of compliance of the technical design

1.1 General principle

The verification and certification of the compliance of the technical design for the
purpose of certification of satisfaction of conditions for safety of force bearing
capacity of the project in accordance with applicable law and regulation of Vietnam
shall be done by verification of legal profiles of the design documents and design
review reports done by the company reviewed the design. The verification and
certification of the compliance of the technical design done by APAVE is limited within
the scope of safety of force bearing structure capacity of the project.

The verification and certification of APAVE is based on the technical design


documents and comments and conclusions of the design review reports provided by
the client / investor at the time of verification performed by APAVE.

Should APAVE have any doubt on the compliance of the design documents in
comparison with the applicable codes and standards for design, APAVE will ask the
client / investor to clarify with the design company. APAVE may review the material’s
calculations of main structures if it is necessary for certification of satisfaction of
conditions for safety of force bearing capacity of the project.

1.2 The contents of design verification

To assess the compliance of the technical design documents for the purpose of
certification of satisfaction of conditions for safety of force bearing capacity of the
project, the following contents shall be verified by APAVE:

- Verification of legal profiles of design documents, including:


 Verification of business license / working license of the design company,
 Verification of working permit of chief engineer and engineers who did the
engineering of the project,

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 Verification of application of design codes and standards in comparison with
client’s / investor’s requirements and other applicable rules and regulations,
 Verification of format of engineering documents in comparison with
requirements of engineering codes and standards,
 Verification of design review, design appraisal and approval done by
engineering company and design review company in comparison with
requirements of relevant regulations on management of quality of design.

- Verification of the project’s soil data & environment reports, including:


 Time and location of soil and environment assessment and investigation,
 The compliance of location diagram for soil and environment investigation for
engineering activities in comparison with requirements of applicable codes
and standards,
 Soil and environment investigation data.

The verification of soil and environment investigation reports is performed for


getting information to use as basis for the verification of design documents and
assessment of compliance of the engineering of foundation and structures of the
project in comparison with the soil data and environment conditions of the project.

- Verification of drawings, calculation notes and material’s specifications:

The verification shall be performed on the basis of review of the design review
reports done by the design review company for the following project items. During
the verification process, should APAVE have any doubt on the compliance of the
design documents in comparison with the applicable codes and standards for
design, APAVE may review the material’s calculations of main structures if it is
necessary for certification of satisfaction of conditions for safety of force bearing
capacity of the project.

The report on design review and approval of the following project items shall be
verified:
 Design of piles and foundation structures of the project,
 Other underground structures and basement structures, if applicable,
 Design of columns, girders / beams, slabs and roof of the project,
 Design of boundary walls, load bearing walls and other superstructures
intended to receive permanent, climatic and operational loads and transmit
them to the foundations,
 Design of racks and other load bearing structures for technical systems, such
as electric cables, water supply and drainage, air conditioners and lifts,

The APAVE’s verification of design calculations, if necessary for certification of


satisfaction of conditions for safety of force bearing capacity, shall not release the
design and design review company from their respective duties and obligations in
connection with design and design review activities.

1.3 Design verification performance

- Agreement on design documents to be verified

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APAVE shall inform client / investor all design documents to be verified for the
purpose of certification of satisfaction of conditions for safety of force bearing
capacity of the project.
Before verification of compliance of the design for certification of satisfaction of
conditions for safety of force bearing capacity, the client / investor shall provide
APAVE with a list of all design documents developed by Design Company for the
project. The list of design documents should include the following minimum
information:
 Name of design document
 Reference number
 Revision number (issue number)

APAVE will review the list of documents and register of document levels to be
verified by APAVE for the purpose of certification of satisfaction of conditions for
safety of force bearing capacity of the project. Type of design documents to be
provided to APAVE for verification includes:
 Documents for information – I: The documents provide information and data
to be used by APAVE as basis for verification, comparison and assessment of
the compliance of the design. This type of documents may include soil data
report, FEED, owner’s design specifications, list of applicable codes and
standards used for design, etc…
 Documents for verification and certification – A: Documents which were
developed on the basis of design specifications and requirements of
applicable codes and standards. This type of documents may include
drawings, calculation notes of structures and specifications of materials, etc…
 Design review and appraisal reports done by design Review Company.

The list of design documents which has been marked up by APAVE on the above
basis shall be sent to the client / investor for registration and provision of the
design documents for verification and certification by APAVE.

Whenever the registered list of design documents is updated, such updated list
should be sent to APAVE for review and re-registration.

- Transmission of the registered design documents

Based on the registered list of design documents for verification, the client /
investor should transmit such registered documents in completed set or packages
to APAVE for verification.

The registered design documents for verification is to be submitted in consistent


and complete set / packages, including the documents for information and the
documents for verification and certification. The design documents to be
submitted for verification should be at final status for construction. The calculation
notes of materials and structures are also to be submitted for review and
verification by APAVE.

Upon receipt of the registered design documents, APAVE will review the
documents to ensure that they include all necessary information for verification. If
there is any information missing that the design verification can not be performed,
APAVE will contact client / investor for submission.

- Performance of design verification

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The design verification shall be performed by professional engineers on
architecture and structure in accordance with the scope of works as indicated in
the above Paragraph 1.2.

When the design documents are changed / revised according to the design
verification report issued by APAVE, such revised documents should be sent to
APAVE for re-verification and certification.

Review of design documents by APAVE is done with two issues for each
registered design document: origin version for verification and comment, and one
revised version for verification of incorporation of APAVE issued comments.

1.4 Design verification report

Upon completion of verification of each / package of registered design documents,


APAVE will issue report of design verification. Contents of the report may include:
- Name, reference number, revision of verified design documents
- Conclusion of APAVE on compliance or non-compliance of the verified design
documents
- Request for clarification and revision with verified design documents, if any, from
APAVE.

Upon completion of verification of all registered design documents of the project,


APAVE will issued a final design verification report, summarizing APAVE comments
on registered design documents and listing all the design documents which have
been verified and certified by APAVE. Such certified design documents shall be used
as basis for technical control ò construction and certification of satisfaction of
conditions for safety of force bearing capacity of the project.

2. Technical control of construction

2.1 Scope of work of technical control

Verification and certification of satisfaction of conditions for safety of force bearing


capacity include the following structural items:
- Piles and foundation structures
- Other underground structures and basements, if any
- Columns, girders / beams, slabs and roof of the project
- Design of boundary walls, load bearing walls and other superstructures intended
to receive permanent, climatic and operational loads and transmit them to the
foundations,
- Racks and other load bearing structure for technical systems, such as electric
cables, water supply and drainage, air conditioners and lifts,

2.2 Technical control of construction scope of works

Depending on status of construction of the project, the scope of technical control of


construction shall be executed as follows:

a. For the project items which have been constructed:

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The technical control of the project structural items which have been constructed
shall be executed by means of verification and assessment of quality records
issued by the constructor and approved by construction Supervision Company
and client / investor. The scope of technical control includes:

- Verification of approval and use of design documents of the constructor

The verification is to ensure that the constructor has used the latest and
approved design documents for construction. The verification includes the
following activities:
 Verification and comparison of the list of design documents used
by the constructor and the list of design documents verified and certified
by APAVE,
 Verification of approval status of the design documents in
comparison with the list of verified and certified design documents of the
project.

- Verification of completion of quality control and inspection requirements and


compliance of the construction quality against the design specifications by
means of verification of the following quality records which have been issued
by the constructor during process of construction and inspection and
submitted to APAVE:
 Certificates, test results of materials and structures used for construction,
 Records of project datum and position marks,
 Quality records issued during piling and inspection of pilot piles,
 Quality records issued during piling and inspection of mass piles
 Quality records issued during construction and inspection of dowel bars
and reinforcement rebars (steel reinforce structures)
 Quality records of ready mixed concrete
 Test reports of compressive strength of concrete
 Quality records of inspection for acceptance of steel reinforced concrete
structures
 Records of clearance of non-conformity report, if any

- Random inspection on construction site


With regards to structural items which have been constructed and can be
inspected, the following aspects will be verified:
 Visual inspection of the items,
 Inspection of compressive strength of concrete structures by concrete test
hammer, if it deems necessary for certification,
 Inspection of arrangement of dowel bars and reinforcement rebar by
ultrasonic testing equipment, if it deems necessary for certification.

Due to limitation of technical control for constructed items, therefore, the


inspection and conformity assessment of APAVE are performed on the basis
of data and information provided in the reports of quality inspection and
acceptance issued by the constructor. APAVE, in any case, shall be released
from its obligation on the truth and accuracy of the reports of quality

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inspection and acceptance issued by the constructor in comparison with
actual status of the construction of the items.

b. For the project items to be constructed:

For certification of satisfaction of conditions for safety of force bearing structure


capacity, APAVE will inspect the following aspects on random basis and in
accordance with timetable / mobilization plan as attached to this proposal:

- Verification of approval and use of design documents of the constructor

The verification is to ensure that the constructor has used the latest and
approved design documents for construction. The verification includes the
following activities:
 Verification and comparison of the list of design documents used
by the constructor and the list of design documents verified and certified
by APAVE,
 Verification of approval status of the design documents in comparison with
the list of verified and certified design documents of the project.

- Review of construction method of statement and quality control plan of the


constructor. The documents to be reviewed include:
 Construction method of statement,
 Calibration of inspection and testing equipment used for quality control
and inspection during construction process,
 Inspection and test plans of the constructor,
 Qualification certificates of welders and reports of non-destructive test of
steel bearing structures, if any, used for the project.

- Verification of production of ready mixed concrete used for the project

Before and during the process of production of ready mixed concrete, the
following aspects will be inspected, if it deems necessary for the certification:
 Review of quality control plan of batching plan,
 Review of approval mixed design of concrete
 Review of material test reports of aggregates, cement, water and
admixture,
 Review of physical and chemical analysis reports and compressive
strength of concrete according to mixed design,
 Verification of quality control activities of batching plan by means of review
quality records and monitor of concrete quality on site.

- Inspection of materials used for construction of the project

Steel and other materials used for construction of load bearing structures of
the project shall be inspected on site at random basis before construction.
The scope of inspection includes:
 Review of manufacturer’s material certificates
 Visual inspection of grade, condition and specification of construction
materials on site,

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 Witness of sampling of materials for testing in laboratory in accordance
with applicable codes and standards,
 Review of material test reports to confirm its compliance with the design
specifications.

- Verification of datum marks and position marking of the project

Verification of datum marks and position marking of the project against


approved design documents. The verifications include:
 Before construction: Witness on random basis of datum marks and
position marking done by the constructor against the approved design
documents,
 During construction: Witness on random basis of verification of position
marking and level of foundation, columns, girders / beams, slabs and roof
of the project,
 Review of report of datum marks and position marking issued by the
constructor.

- Verification of foundation piling of the project

Verification and inspection of foundation piling shall be done at random during


construction process and inspection for acceptance of piling works in
accordance with specifications of the approved design documents. Depending
on type of piles used for the project (bored piles, barrette piles, pre-cast piles,
etc…) to be used for the project, the verification and inspection may include of
the following activities:

 Before construction:
• Review of construction method of statement, quality control procedure
and inspection and test plan used for piling, inspection and
acceptance of piles,
• Review of pile fabrication dossiers of the fabricator,
• Visual inspection of piles,
• Inspection of compressive strength of concrete and location of dowel
bars and reinforcement rebar by concrete test hammer and ultrasonic
testing equipment, if it deems necessary for the certification,
• Inspection of reinforced cages works for bored piles, including grade,
dimension of steel bars and cage reinforcement,
• Verification of force capacity of hammers in accordane with filing
design requirements and status of other test piling equipment used for
controlling parameters.
 Pilot pile construction:
Depending on piling application for the project, the technical control of
piling works may include the following activities:
• Check bore dimension and depth,
• Check reinforcement cage,
• Check adequate mixed concrete by review of batching sign off sheet,

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• Check concrete slump and temperature at site,
• Witness of sampling for test of compressive strength,
• Check dimension and length of pile,
• Check piling refusal parameter,
• Witness static load test of pile,
• Witness PDA (pile driving analyzer) test of pile,
• Witness PIT (pile integrity tester) test of pile,
• Witness ultrasonic test of pile,
• Review test results of compressive strength,
• Review pile driving and inspection records.
 Mass piles construction:
Depending on piling application for the project, the technical control of
piling works may include the following activities:
• Check weld joints of piles,
• Check pile depth,
• Check pile refusal,
• Check bore dimension and depth,
• Check reinforcement cage,
• Check adequate mixed concrete by review of batching sign off sheet,
• Check concrete slump and temperature at site,
• Witness of sampling for test of compressive strength,
• Review test results of compressive strength,
• Review pile driving and inspection records.

- Technical control of reinforced concrete structures

The technical control shall be performed with force bearing structures, which
include columns, girders, slabs and roof of the project. The technical control
includes the following scope of works:
 Inspection of reinforced steel:
Review material certificates and specifications against the design
requirements, including
• Review material certificates to ensure that only materials which meet
designed requirements can be used for the construction,
• Check the construction of reinforced steel, including number of bars,
dimension / sizes, forming / spacing,
• Check weld joints, connections, overlaps of the bars and structures,
• Check dowel bars, anchorages for coming reinforcement concrete
elements and other embedded items for mechanical and electrical
items, etc.

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• Check verticality, level, alignment and securing of reinforced structure.

• Review quality records of fabrication and inspection of reinforced


structure issued by constructor.
 Technical control of concrete works:
Technical control will be done on random basis during pouring, vibrating
and curing of concrete. The technical control include the following
activities
• Check batching ready mixed concrete sign off sheet with respect to
delivery time and concrete grade (compressive strength),
• Witness inspection of slump test at site
• Witness of concrete temperature measurement, in case of pouring big
concrete and as requirement of design document or construction
method of statement,
• Witness sampling for compressive strength test,
• Witness testing of compressive strength in laboratory, if it deems
necessary for certification,
• Monitor pouring and vibrating of concrete
• Monitor curing of concrete
• Review quality records of pouring and inspection of concreting work
issued by constructor,
 Witness of final inspection and acceptance of re-inforced concrete
structure:
• Check dimension of reinforced concrete structure
• Check form and exposed concrete surface of reinforced concrete
structure,
• Review and assessment of test results of compressive strength,
• Review quality records issued by constructor during concreting and
final acceptance inspection of reinforced concrete structure.

- Technical control of construction of boundary walls, load bearing walls:

Boundary walls, load bearing walls which are required for safety of operation
shall be inspected during construction. The scope of technical control includes
the following activities:
 Review material certificates according to the designed
requirements,
• Type, grade and dimension of the materials,
• Analysis results / test reports of materials
• Grade of mortar
 Technical control of construction and inspection for acceptance
• Number and type of dowel bars
• Setting out and alignment of blocks
• Key bonding and Vertical joints’ widths of blocks

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• Perpendicular / verticality and solid of block
• Review quality records for construction and inspection of block works

- Technical control of erection and installation of steel structure, racks and other
load bearing structures for technical systems, such as electric cables, water
supply and drainage, air conditioners and lifts

Depending on erected items, technical control scope of work includes the


following activities as applicable:
 Inspect materials, structure and accessories used for erection and
installation in accordance with design requirements.
• Type, dimension and specifications of materials and structures
• Manufacturer quality certificate / report of materials and structures
 Technical control of erection, installation and acceptance
inspection
• Monitor erection and installation activities (location, flange, plate,
nails, bolts, screw nuts)
• Welding visual inspection
• Witness NDT, if necessary
• Check fit up, functional and safety device operation
• Witness of load test in accordance with required safety factor
• Review quality records of erection

2.3 Technical control performance

Technical control of construction shall be executed by inspector (s) of APAVE with


the following principles:

a. Review quality control records, acceptance inspection records of project items


and whole project:
During the performance of technical control of construction on site, inspector (s)
will review quality control records and records of inspection for acceptance issued
by constructor and approved by Supervision Company and client / investor. The
verification of quality records shall be performed as follows:
- Legality and compliance status of quality control records and records of
inspection for acceptance issued by the constructor.
- Extent to which constructor has performed required inspection and test on
materials, constructed project items in accordance with constructor’s
inspection and test plans and/or inspections and tests in accordance with
requirements of codes and standards applicable for construction of the
project.
- Review the quality inspection records provided by construction to ensure that
they meet the specifications of the approved design documents.
The comments on review of the quality records of the constructor shall be
indicated in monthly report issued to the client / investor.

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b. Random inspection on site:

APAVE will perform random inspection on quality of construction of the


constructor and witness inspection for acceptance of key items of the project. The
extent of inspection of APAVE is to depend on quality status of construction of
constructor and to be decided by project manager of APAVE in accordance with
estimated mobilization schedule attached to this proposal.
- Random surveillance of construction on site
Surveyor (s) of APAVE will monitor and survey the construction works of the
constructor at indefinite circles. Extent of the surveillance shall be decided by
APAVE’s Project Manager based on quality of the construction.
During the surveillance, if there is any non-conformance of the construction in
comparison with design and/or technical specification, the XYZ Inspector,
depending on the status and degree of the non-conformity may have options
as below:
 Verbal notice will be given to the constructor with regards to non-
conformity found during process of construction an item and which can be
reworked / repaired on the spot.
 Site Notice will be issued for non-conformity which is found during
process of construction and which can be reworked / repaired in the next
steps of the construction but they are not reworked / repaired as the verbal
notice of APAVE. This site notice will be transmitted to the Client and
Constructor.
 Non-conformity Reports (NCR) will be issued for non-conformity
which is found during construction process but it is impossible to rework /
repaired in the next step of the construction or for non-conformity found at
final inspection for acceptance of the item. This non-conformity will be
transmitted to the Client and Constructor.
- Witness from time to time inspection for acceptance of project items
APAVE will attend from time to time for witness of inspection for acceptance
of materials, project’s items, including in process inspection and final
inspection according to inspection notice issued by the Client and/or
Constructor.
As the site surveillance scope of work for certification is performed on random
basis, therefore upon receipt of the Notice for Inspection, APAVE will inform
the Client and/or constructor whether APAVE attends the inspection for
acceptance as the Notice or not.
In case APAVE attends the inspection, the following will be recorded and
reported in the Weekly Report:
 Materials, project items, sections were verified / inspected
 Drawings, reference documents
 Results of verification and inspection
 Conclusion on compliance of the inspected items / sections to the
reference documents
 Other comments on quality
 Pictures for illustrated items / sections

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If there is any inspection result not meet the requirement of the design
document and/or applied standard, APAVE surveyor will issue Non-
Conformity Report with the following details and transmit it to the Client:
 Materials, project items / sections not meet the requirement
 Drawings, reference documents
 Description of non-conformity
 Photos

3. Check As-Built documents

The quality records issued by the Constructor were verified and checked by APAVE
Surveyor (s) during site construction surveillance. For the purpose of the certification, the
final checking As-Built documents shall be performed on random basis with the following
documents:
- As-built drawings of project’s items and whole project
- Laboratory test reports for main materials, including steel & compressive strength
of concrete.
- Inspection report for in process inspection and final inspection for acceptance of
the project’s items
- Final inspection for acceptance and handover of the project
- Changes / revision to origin approved design documents.

4. Meeting on site

a. Attend a meeting
As required by the Client / Constructor APAVE project manager and/or surveyor will
attend meeting to discuss on quality project which are falling the APAVE scope of work
for assessment and certification of the project.
APAVE will not attend a meeting organized for discussion between Client/Investor and
other concerned parties on any other matters which are not in the scope of APAVE for
assessment and certification of the project.

b. Convene a meeting
If it is required for discussion and settlement of any matter in connection with
construction techniques, quality of materials and quality of construction, APAVE project
manager or surveyor may ask the Client/Investor to convene a meeting for discussion
with related parties on the non-conformance issue.
APAVE project manager / surveyor will made minutes of the meeting for signature of
the concerned parties to confirm the decision of the meeting.

5. Report of technical control of construction

a. On spot reports
These reports, in case of any, may include:
- Site notice
- Non-conformity report

b. Monthly report

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This report summarizes the findings of technical control of the construction on site
during a week. Monthly report includes the following main information:
- Main contact of client / investor / constructor and other concerned parties
- Summary of control activities done by APAVE
- Comment on quality and compliance of materials and project’s items which are
controlled and inspected for acceptance
- Summary of Site Notice, Non-conformity Report issued
- Summary of outstanding issues which required an action from the constructor,
including Site Notice and Non-conformity which are still opened
- Control activities to be done next week
- Other issues on quality
- Recommendation to constructor / client / investor.
A Monthly report will issue to client with a copy to relevant parties in the next week.

c. Final report

After completion of assessment and certification services as agreed in the contract for
the services, APAVE will issue a Final Verification Report to summarize all the
assessment activities on the project. The Final Verification Report includes the
following main contents:
- Short description of parties involve in the project, it may include investor,
constructor, designer, project management and project surveillance companies.
- Description of the project
- APAVE scope of assessment and certification of the project and exclusion to
scope of work, if any.
- Reference documents which are used for the services, such as Contract for the
services, design documents, applied codes and standards, etc
- Summary of verification and inspection activities done by APAVE, including
design review, verification of materials and equipment, technical control of the
construction
- Comment and qualification of APAVE on the quality of construction of the project,
if any
- Appendixes attached to the Final Verification Report. Which may include a list of
applied code and standards and other reference documents, a list of approved
design documents, a list of design review reports, list of inspection report, site
notice, non-conformity reports issued during the construction, etc...
- Final conclusion of quality of the project and recommendation for certification.

6. Quality Conformity Certification

After the completion of design review and technical control on execution as well as the
corrective action (if any) having done by the contractor, APAVE will grant the certificate on
weight bearing capacity to the building according to items stipulated in Circular
16/2008/TT-BXD on September 11th, 2008.

With the certificate signed by APAVE, the owner will enjoy the following advantages:
-
- Be legally inline with the stipulation noted in Circular 16/2008/TT-BXD by the Ministry
of Construction, Decree 209 by the Government on Construction Quality Management

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- Be appreciated in leasing, transferring, or quantizing

- Reduce the fee of repairing, maintenance and correction in the process of operation.

III. CERTIFICATION OF QUALITY CONFORMITY OF CONSTRUCTION WORKS

1. Scope of work

It includes M& E works and landscapes work and Architecture work/finishing work

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APAVE surveyors will perform surveillance on M&E works to assure the compliance with
approved design requirements. The details scope of works includes the following main
activities as and if applicable to the project:

- Monitoring and survey of mechanical equipment installation and alignment


- Monitoring and survey of installation of piping system, valves and fittings
- Monitoring and survey of installation of gas utilization system
- Monitoring and survey of installation of electrical equipment
- Monitoring and survey of installation of fire detection and protection
system
- Monitoring and survey of installation of air conditioning systems
- Monitoring and survey of installation of water supply, water drainage and
treatment system

The service provided by APAVE is confined to installations stipulated in the particular


conditions of the contract. Such items may comprise:

- Power supply system


- Fire detective and fighting system
- Fire protection and fire fighting system
- Water supply & drainage system
- Lifting system
- Gas supply system

2. Performance

To ensure that APAVE can perform its service satisfactorily, Client undertakes to supply it
with details of the performance conditions required for contractors, specifications and
working drawings, and design calculations for dimensional characteristics.

The service comprises the following actions:

- At the implementation stage, examination of conditions of


performance, and of evidence that equipment and components conform to
technical specifications,

- At the acceptance stage, partial witnessing of operational tests performed


by contractors, comprising verification of testing procedures and evidence of
calibration of measuring instruments. These services end with a check on results
submitted by contractors.

The Client will provide APAVE with the results of such tests and measurements, so that it
may assess them against the contractually stipulated performance levels known to it.

3. Special provisions

In performing its service, APAVE is not responsible to perform the measures of the
performances but to witness the said measures to confirm their validity.

APAVE services do not include the review of the design and calculations of the equipment
and will not provide comments on the design and calculations associated to these
equipments.

4. Report on verification of M&E performance

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Upon completion of the verification of process equipment performance, APAVE will issue a
report on status of operation of the process equipment. The report also indicates
outstanding issues, if any, of equipment which require corrective actions.

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Execution plan for commissioning and performance tests

APAVE will verify and witness of commissioning functions to ensure that the Project meets designed
specifications. APAVE will record deviations or potential for such deviations for final reporting.

a. Pre-commissioning checks

Pre-commissioning is the phase of work after completion of mechanical completion and


before commissioning. The surveyors of the APAVE shall verify the following
preparations:
• To review the checking and testing procedures for the pre-commissioning work
• Witness of piping / pipeline cleaning and pressure testing
• Witness of functional tests and capacity tests of equipment
• To monitor, record and certify that all activities are performed consistently with the
afore-mentioned procedures

All relevant activities and results shall be duly recorded on appropriate check list and
log sheets for works traceability.

b. Commissioning of mechanical equipment

The involvement of APAVE Supervisor (s) for this phase will be as follows:

- LPG tank, pump:


 Check pre-commissioning documentation
 Check operation of vessel/tank instrumentation and protection devices
 Witness functional tests of vessels and tanks safety systems
 Check operation of instrumentation and protective devices of equipment
 Check operation of safety devices
 Witness vibration and noise tests

- Piping & valve systems:


 Check modules pre-commissioning documentation
 Check modules ties-ins procedures
 Check welding procedures and NDT if applicable
 Witness leak tests and pressure tests of the piping and ties-in connections
 Witness operations of piping & valve systems
 Check performance of fire protection pipe works

c. Commissioning of Electrical,
Instrumentation & Control Equipment

The commissioning activities are associated with running or operating the equipment.
The commissioning includes:

- Generating sets:
 Check pre-commissioning documentation
 Check running tests of the generating sets
 Check the running of monitoring equipment

- Transformers:
 Check pre-commissioning documentation
 Check operation of protective devices

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 Check the transformer under voltage, the transformer load

- Emergency generators or emergency power source:


 Check pre-commissioning documentation
 Witness operation tests including change over tests from normal power to
emergency power
 Witness running tests as applicable :

- Transitional power source:


 Check pre-commissioning documentation
 Check that power is available to fire detection system, extinction systems,
emergency lighting, telecommunication installations, alarm and public address
system, beaconing system

- Main, secondary, emergency switchboards:


 Check pre-commissioning documentation
 Check operation of protective devices
 Check that the personnel protection is provided
 Check the operation of the safety earthing mechanism
 Check the switchboard under voltage
 Check the mechanical and electrical safety interlocks

- Motors:
 Check pre-commissioning documentation
 Check protective devices
 Witness running tests
 Running during process trials
 Check consumed power (to approved drawings)
 Inspect for abnormal noise, over heating, vibrations,...

- Power distribution:
 Check pre-commissioning documentation
 Check operation of the Power Distribution Control system (including interfaces
with connected installations, if any)

- Lighting circuits:
 Check pre-commissioning documentation
 Emergency lighting to be checked at night (simulation of an electrical shutdown)

- Fire and gas detection systems:


 Check pre-commissioning documentation
 Witness operation tests
 Witness test of all detectors

- Public address and general alarm system:


 Check pre-commissioning documentation
 Commissioning witness to make sure the control unit is working properly

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Execution Plan for audit of as built documents

1.1.1 Audit of As-Built documentation

After completion of the commissioning and performance test, the surveyors of the
Certification Agent will carry out a final Audit of “As Built Documentation”. The as-built
documents to be audited by APAVE include:

- Shop drawings,
- Operation procedures,
- Handover acceptance tests report / certificates

This final audit shall verify the compliance of the completed works with all the requirements
of the Project contract, codes of practice and standards stated or implied in the Project
contract. NCR’s shall be closed out prior to the sign off of the as-built document and
issuance of the Final Certification for the Project.

1.1.2 Endorsement of As-Built documentation

APAVE will sign off on front page of each package of as-built document that has been
audited by APAVE.

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