New GL Benefit

General Ledger
in mySAP ERP
Requirements and Architecture
Benefits of the General Ledger
Positioning and Availability
Customers
Summary
The New General Ledger – Motivation
Management
reporting
Segment
Extensibility
reporting
Legal entity Balanced books

reporting in any dimension
New GL in
mySAP ERP
Parallel
Compliance
accounting
Transparency Fast close

Total cost of
ownership
reduction
 SAP AG 2006 / General Ledger in mySAP ERP, 3

General Ledger in mySAP ERP – Architecture
Logistics / HR Financial Supply Chain Acctng Subledgers
Accounting Interface (IMG)
General Ledger in mySAP ERP
Ledger Company Segment Partner Co Partner Seg Func. Area ...
SAP Consolidation
(Consolidated) Legal, Segment, and Management Reporting

GL in mySAP ERP – Standard structure
General Account + Subaccnts Industry Templates
Ledger Account + Grant
Org Units Transaction Type + Fund
Company Functional Area + Title
Segment + …
Profit Center
Customer Extension
Partner Company Value in TC
+…
Partner Segment Value in LC
+…
Partner Profit Center Value in GC
Despite its flexibility, General Ledger is no substitute for SAP

Profitability Analysis or SAP Business Information Warehouse.
Reasons: Data volume, performance, functionality.
Benefits of the New General Ledger
Customers
Summary
New General Ledger – Benefits and Concepts
Document entry Multi-dimensional balancing

Accnt / SEG Debit Credit Accnt / SEG Debit Credit
---------- 100 ---------- A 60

---------- A 60 ---------- B 40
---------- B 40 Online ---------- A 60
Split ---------- B 40
Benefits of the New GL:

- Unified Financial & Management Multi-ledger update
Multiple valuation
Acctg( by one common data str.and
processing)
Local GAAP
- Extensibility &Flexibility for customer
dimensions (ind. Industry)
US GAAP
- Support of multiple reporting rqmnts
(balanced books by any dimension) xxx xxx xxx
IFRS
- Support of Parallel Accounting (Parallel xxx xxx xxx xxx xxx xxx
Ledger or Parallel Accounts)
- Fast Close (Deducing Period-end
Activities)
- Increased transparency (Supporting
Corporate Governance) Multi-dimensional
- Reduced TCO
General Ledger in mySAP ERP – Benefits (1)
Unified Financial and Management Accounting
 One version of the truth – stored in the General Ledger

 Same valuation
 No inconsistency
 No reconciliation
 Supports different reporting purposes

 Legal entity reporting
 Segment reporting
 Management reporting
 Multi-dimensional analysis
 Account Analysis, Drilldown reporting
 BI Remote reporting – slide and dice for all dimensions
 Pre-defined reports delivered as SAP content

GL in mySAP ERP – The unified approach
Accounting Interface
Profit Center Currency
Derivation Zero balance
Determination Translation
Online Split:
Balanced Book
for any dimension
EC-PCA FI-SL CO-OM
GL in
mySAP
ERP Cons. Reconc.
CoGS Ledger CO-PA Ledger
Preparation
Persistency layer

Data Structures of the new GL II
BKPF
BSEG
Documents that are not

BSEG_ADD Fields like BSEG relevant for the leading ledger
 BSEG_ADD is only filled, if additional ledgers are used for parallel

reporting!
 Documents without valuation differences are posted to all ledgers.

They are also relevant for the leading ledger and are written to BSEG.
 Documents that are only posted in one or more additional ledgers are
only written to BSEG_ADD.

Data Structures of the new GL III
Document header.
BKPF
Un-split line item.

BSEG
Un-split line item (only for

BSEG_ADD
additional ledger).
FAGLFLEXA Split line item.
Split totals.
Replaces GLT0.
FAGLFLEXT
* New GL의 계획 table : FAGLFLEXP

Persistency of the General Ledger in mySAP ERP
R/3 mySAP ERP
BKPF BKPF Document Header
Entry view part of the document

BSEG
(if the leading ledger is affected)
Entry view part of the document

BSEG_ADD
BSEG (if the leading ledger is not affected)
FAGLFLEXA Ledger and split parts of the document

(dynamic)
...
FAGLFLEXT Totals table
GLT0
(dynamic)

...
New G/L Reporting – Option 1
Standard ABAP reports (logical databases SDF, BRF)

 Additional selection field “Ledger” (US GAAP, IAS, local GAAP)
 Dynamic selections: Additional standard and user-defined fields
 e.g., RFBILA00 can report a balance sheet and/or income statement for
profit center, segment, etc.
Balance Display
 Selection according to new dimensions (if contained in the ledger)
 Display: A maximum of five dimensions can be defined in
Customizing; these dimensions can be used to restrict the display
 Drilldown according to the respective characteristic with
accumulated period values
Some standard reports are restricted to reporting at the Company Code

level. This is e.g. true for tax reports (VAT, etc.).
Note

Drill-down reporting
 Multi-dimensional financial reporting supporting multiple ledgers,
and delivered and user-defined characteristics

SAP BI Reporting
Company, Segment, PC, … Company, Segment, Profit Center, …

Functional Area, Transaction Type, …
Remote Extractor
FI
Periodic Extractor
CO
General
... EC-CS SAP BI
Ledger
mySAP ERP is based on SAP NetWeaver which includes BW reporting.
Therefore, there is only 1 system required.

Leveraging SAP NetWeaver BI for New G/L Reporting
mySAP ERP 2005 provides several key capabilities in SAP NetWeaver BI

that drive down TCO and make third-party analytics tools for reporting
and planning obsolete
 New Excel integration features to quickly analyze a situation in user‟s

normal working environment
 Formatted reporting, both in Excel and on the Web, lets you easily
create tailored periodic management reports
 Easy PDF-based printing from Web reports
 Easy broadcasting of information/reports to users
 SAP Netweaver Visual Composer to provide actionable, focused

analytics to “occasional users”
 BI Accelerator to reduce BI query runtime by magnitudes, while

reducing overall system TCO

Example: Formatted Reporting for GL data
Back to Overview
Balance Sheet Cash Flow Cons./Planning Treasury/Risk Work.Cap CPM
Balance Sheet
Income Statement
Cash Flow - indirect
Multi Year Comparison
Transaction Figures
Profit Center Report

Extensibility for customer dimensions
 Option to expand standard accounting with

 Industry specific fields
 Customer-defined fields
 Meets international expectations

 Integration of management dimensions in the GL
 Supports allocation on additional dimensions in the GL
 Important for industry solutions

 Possibility to adjust to own requirements and terminology

Balanced Books for any dimension
 Essential for segment reporting and management reporting

 Balance sheet for segments
 KPI including B/S accounts
 Important for various industries

 Public sector, Insurance, Media, …
 Often legal requirements
 Dimensions can be defined in the configuration.
 There is a new standard field segment in mySAP ERP.

 Segment is derived from a profit center (PC).
 It can be filled manually or defaulted.
 Option to determine it via a BAdI (Business AddIn)
 Recommended for segment reporting (in case there are too many PC)

Balanced Books for any Dimension – Entry View
Expenses are entered for two cost centers from which profit centers
and segments are derived. Payables are entered as one total amount.
Data entry: Expenses for two profit centers
The total tax amount is derived accordingly.

Balanced Books for any Dimension – GL View
In the GL view, payables and taxes are split online by profit centers
and segments. The ratio is picked from the expense items.

Online Split for Process Chains – Invoice
Entry View GL View
Vendor Invoice Vendor Invoice

PK Account PrCtr CCtr Amount PK Account PrCtr CCtr Amount
40 Expense PC01 CC01 400

Enrichment 40 Expense PC01 CC01 400
40 Expense PC02 CC02 600 40 Expense PC02 CC02 600
31 Payables 1000- 31 Payables PC01 400-
31 Payables PC02 600-
Document 4711
Totals Single Split

Items Info
Posting Posting
Table
Doc 4711
The split info (PC01 40%, PC02
60%) is stored for usage in
subsequent processes.

Online Split for Process Chains – Payment (1)
In a first automatic step, additional cost are broken down according to the split info.
Entry View Enriched Document
Payment Payment
PK Account PrCtr CCtr Amount PK Account PrCtr CCtr Amount

25 Payables 1000 25 Payables 1000
50 Bank 970- 50 Bank 970-
50 Discount 30- 50 Discount PC01 CC01 12-
50 Discount PC02 CC02 18-
Split of the discount
Split The split info (PC01 40%,

PC02 60%) is applied on the
Info discount of the payment.
Table
Online Split for Process Chains – Payment (2)
Enriched Document GL View

Payment
PK Account PrCtr CCtr Amount
PK Account PrCtr CCtr Amount 25 Payables PC01 400
25 Payables 1000 25 Payables PC02 600
50 Bank 970- 50 Bank PC01 388-
50 Discount PC01 CC01 12- 50 Bank PC02 582-
50 Discount PC02 CC02 18- 50 Discount PC01 CC01 12-
50 Discount PC02 CC02 18-
Cleared Document Enrichment
Single
Totals Split Items
Posting Posting
Info
Table Doc 4712
The split info (PC01 40%,
PC02 60%) is also applied on
payables and bank account.

Parallel Accounting
 The New General Ledger supports Parallel Accounting by using

either parallel accounts or parallel ledgers.
 In New GL, both approaches are considered equally powerful.

The choice will depend on the specific customer situation.
However, for some industry solutions (e.g., Joint Venture

Accounting) or countries parallel accounts are the better
(sometimes only) choice.
 The parallel accounts approach in the New GL is as powerful as in

classic GL in R/3.
 The parallel ledgers approach in the New GL is much better than

the SAP R/3 approach of using classic GL plus the special ledger
application.

Parallel Accounting by using Parallel Ledgers
Parallel Accounting – Details
 Any number of parallel ledgers

 For parallel valuation – local GAAP, group GAAP, tax purposes
 For different fiscal year variants
 Same UI for all ledgers (data entry, functions, reporting)
 Almost the same functionality for all ledgers
 Standard reporting for multiple ledgers
 Postings into multiple ledgers
 Postings per specific ledger
 Closing activities are run separately in parallel ledgers.

Parallel Accounting – The Leading Ledger
In GL, one ledger is assigned the role of the „leading‟ ledger. Group
valuation is usually mapped in this ledger.
All company codes are automatically assigned to the leading ledger
(cannot be deactivated).
If parallel reporting is done by parallel accounts, then there is exactly one
ledger in the New GL, the leading ledger.
For parallel reporting via parallel ledgers, the customer can add
additional non-leading ledgers to the New GL.
Non-leading ledgers can be activated by company code, as required.
 Option of different fiscal year variants per company code
 Option of different dimensions or additional currencies per ledger.
The leading area of asset accounting (area 01) must be posted

to the leading ledger.
Controlling must also be integrated to the leading ledger.

Parallel Ledgers – Posting to all Ledgers
If ledger is not specified at time of document entry: Posting to all defined GL ledgers
Typical transactions: Ingoing invoice, outgoing invoice, payment
Ledger A Ledger B Ledger C

(IAS) (US GAAP) (HGB)
(leading
ledger)

Parallel Ledgers – Posting to one Ledger
If ledger is specified at time of document entry: Posting to the specified ledger only
Transactions: valuation postings, period end postings
Ledger A Ledger B Ledger C

(IAS) (US GAAP) (HGB)
(leading
ledger)

Parallel Accounting for Primary Processes
Primary Processes
Invoices, Payments, …
Creation of one document

for all parallel ledgers
Online split, substitution, …
Fiscal year variant and subset

of dimensions may differ per
ledger.
Ledger L1 Ledger L2

Parallel Accounting for Secondary Processes
Secondary Processes, e.g. IFRS Secondary Processes, Local GAAP

Allocation, Currency Valuation, Allocation, Currency Valuation,
Carry Forward, … Carry Forward, …
Creation of parallel documents,

separate documents per ledger
Accounting Interface Accounting Interface
Online split, substitution, … Online split, substitution, …
Full parallel accounting: different

settings for valuation, fiscal year
variant, selected dimensions,
Ledger L1 Ledger L2

Fast Close
Many period-end activities are no longer required:
 Online split substitutes batch split at period end
 Real-time posting from CO into FI - no longer at period end
 Legal and management data are in one uniform database.

Closing activities are run just once and not multiple times.
 One uniform database instead of multiple related databases

saves a lot of reconciliation time.
 There is more time for analysis and better decision support.

Corporate Governance
 Perfect support of transparency

 Legal entity, segment and management reporting as unified whole
 Same procedures and same quality for all valuations

 Document principle, Entry view linked to each ledger
 Less manual processing  less risk of non-compliance

 Less double processing  less risk of non-compliance

TCO Reduction
Configuration time
 Best fit – no discussions about which component to choose
 Reduction of implementation costs – just one component
 Reduction of costs for end user training
Daily Business
 No data redundancy  less data volume
 No reconciliation effort
 Less effort for enhancing / changing the system

Customers
Summary
New General Ledger – Availability
New Installations
 New GL is the default setting for all new installations.
Upgrade Installations
 Customers are not required to change and may continue using Classic GL.
 Customers may run a separate migration project at a later point of time.
New GL in ERP 2004

 Unrestricted availability since the end of February 2005.
New GL in ERP 2005

 Ramp-up started in October 2005
 Unrestricted availability since Q2 / 2006
Scenario-based Migration Service

 Availability (for certain scenarios) planned for Q1 2007
 Migration training (for certain scenarios) planned for Q1 2007

mySAP ERP 2005 – Enhancements of New GL
 Statistical Key Figures
 Enhancements in Document Online Split
 Simulation Tool for Document Online Split
 Transfer Prices in New GL
 Template for Using New GL at Public Sector customers
 Improved Interface to HCM

Positioning for New Customers
The New General Ledger of mySAP ERP provides all benefits listed
before to new customers.
The New General Ledger is ready to use and strongly recommended for
customer projects.
It is the default for new installations.
It is based on proven functionality and technology of the classic GL in

R/3 which is currently used at more than 10.000 customers.
The classic GL remains available in mySAP ERP

 for upgrade customers
 for new customers with specific industry requirements (e.g. JVA).

Positioning for Upgrade Customers
The classic GL from SAP R/3 is still included in mySAP ERP.
Upgrade installations will continue to use their current applications per

default. Customers who are satisfied with their current installation will
not be required to change anything and will not be affected at all.
SAP offers a New GL migration service which combines a migration

cockpit and service sessions to ensure a safe migration.
Even with the availability of this migration service, there is no push-

button solution. Customers are strongly advised to set up a separate
project for changing from the classic GL to the New GL.
For further information about the New GL migration service please

refer to http://service.sap.com/GLMIG

GL in SAP R/3 Enterprise and mySAP ERP
General Ledger in SAP R/3 Enterprise General Ledger in mySAP ERP
Multiple Applications mySAP ERP: A Unified World
Classic GL CoGS General Ledger supports

Legal Ledger
Requirements Legal Requirements
Mgmt. and Segment reporting
Profit Center Ledger Extensibility by Industries
Management and
Segment reporting Extensibility by Customers
Balanced book by any dimension
Special Ledger Parallel sets of books
Multi-dimensional,
Customer-defined Fast Close
TCO reduction
Industry Specific Intl. Accounting Standards
Ledgers
B/S by Grant, Fund, Title … Compliance & Transparency

GL in mySAP ERP – The unified approach
Profit Center Currency
Derivation Zero balance
Determination Translation
Online Split:
Balanced Book
for any dimension
EC-PCA FI-SL CO-OM
GL in
mySAP
ERP Cons. Reconc.
CoGS Ledger CO-PA Ledger
Preparation

Customers
Summary
METRO – New GL Customer
Live with the New GL in several countries since 2006
“We generate a balance sheet and profit and loss statement at the profit
center/store level. The function for online document splitting enables a very
high degree of automation.”
“The elimination of manual postings and other processes at the end of the
period significantly reduces the number of errors and thus greatly contributes
to ensuring compliance.”
“Overall, we have attained an unprecedented level of data quality and

increased transparency by 30%-40% .”
“New General Ledger Accounting provides optimum support for parallel

accounting.”
Ms. Byner-Bendig, Common Template Accounting FI/CO, Metro Group
 SAP AG 2006, Conf Call with Gartner on New GL, Stefan Karl, 45
HDI – New GL Customer
Live with New GL for Austrian subsidiary

since January 2005
“With the New GL in mySAP ERP we are able to master all

requirements for parallel valuation (Local GAAP and US-GAAP).
We have achieved a significant TCO reduction during

implementation and good acceptance from our end users.”
Dieter Bankosegger ,
Head of the Financial Accounting Department
 SAP AG 2006, Conf Call with Gartner on New GL, Stefan Karl, 46
Customers
Summary
Benefits of the General Ledger in mySAP ERP
1. The General Ledger supports a Unified Financial and Management

Accounting.
2. It provides Extensibility and Flexibility to add industry or customer

specific dimensions to standard accounting.
3. There is powerful functionality for Balanced Books by Any Dimension

which is important for segment and management reporting, and in
many industries.
4. The General Ledger supports Parallel Accounting by Using Parallel

Ledgers or Parallel Accounts.
5. There is a strong support of Fast Close since many period-end

activities are no longer required.
6. The General Ledger provides perfect transparency and reduces the

risk of non-compliance – thus supporting Corporate Governance.
7. Low TCO for implementing and running the General Ledger.

기타 : 중요 Notes 정보
중요 notes
Which are important OSS notes concerning New General Ledger (NewGL) in
mySAP ERP?
 741821 Release limitations concerning SAP ERP 2004

 756146 mySAP ERP NewGL: General information
 779251 mySAP ERP NewGL : Parallel accounting
 862523 mySAP ERP NewGL : new functions as of SP 10
 890237 New GL with document splitting: Legacy data transfer
 891144 New GL/document splitting: Risks of subsequent changes
 918675 Basic architecture of the NewGL accounting
 812919 mySAP ERP NewGL : migration
 826357 Profit Center Acc. and NewGL in mySAPERP
 852971 SEM-BCS: Integration with the NewGL
 820495 mySAP ERP New GL: Data volume and parallel ledgers

Positioning SAPC New GL
Migration Services
Overview of the Migration from Classic GL to New GL in

mySAP ERP 2004/2005
Project Assessment / Workshop Service

Key Customer Points – New General Ledger
When will the New G/L be available?

 Comes as default in new installations
Is it still possible to use the old “classic” G/L?

 Yes – in both mySAP ERP 2004 and 2005
Can we use both?

 During configuration, you can run both in parallel for a short time
Does everything look different in the New G/L?

 Not really, from the end-user point of view
How can we migrate from the old G/L to the New G/L?
 mySAP ERP 2004 – Must apply for Development Assistance
 mySAP ERP 2005 – Must apply for Development Assistance

Project Timeline ERP Upgrade and New GL
Implementation
Separate projects for ERP Upgrade and New GL implementation
New GL Implementation Project

Upgrade
Project Blueprint Customizing Migration
NewGL NewGL to NewGL
R/3  ERP
Timeline
Schedule for the implementation of New GL
 Complete Upgrade from R/3 to mySAP ERP
 New GL Implementation Project

• Blueprint of New GL (determination of business requirements)
• Customizing New GL
• Customizing of Migration
• Migration Execution

New GL Migration Principles
Phase 0 Phase 1 Phase 2

Date of migration =
Fiscal Year Change Date of activation
Old Fiscal Year New Fiscal Year
Run Classic GL Run Classic GL Run New GL

Close fiscal year
Migration principles
 Date of migration is at the beginning of a fiscal year (current or future)
 Year-end closing of old fiscal year must be completed prior to
migration and activation of New GL
 After successful data migration, New GL will be activated
 Source ledger of migration can be determined by company code and
account

New G/L Migration Project Steps
Phase 0 Phase 1 Phase 2

Date of migration =
Fiscal Year Change Date of activation
Old Fiscal Year New Fiscal Year
Run Classic GL Run Classic GL Run New GL

Close old fiscal year
Planning & Migration Testing New GL is live

Configuration
 Customizing of Migration  De-activation of classic
 Blueprint of NewGL  Testing and Validation of New general ledger after
 Customizing of NewGL GL and migrated test system transitional period
 Planning and conception of

migration Go Live
 Customizing of document  Perform migration of
splitting, if applicable production system
Activation of New General
Ledger after successful migration

Migration Points
 Several features delivered with mySAP ERP 2005 are

downgraded to mySAP ERP 2004 as of support package 10
 For further details on ERP 2004 SP 10 refer to OSS Note 862523
 ERP2004 Migration Candidates see OSS Note 812919
 Also, please note:

 The functions of document-splitting validation are not available in
mySAP ERP 2004!
 Be sure to consider this when deciding whether to upgrade
 If you intend to migrate to New G/L on mySAP ERP 2004
(ECC 5.0), make sure you review its functional limitations
prior to commencing
 Refer to OSS Notes 741821 and 862523

Migration Points (cont.)
 Ensure that prior to the Date of Migration (year end) you have a
well-defined and validated blueprint design for migration
 Don‟t wait until near year end to commence the migration project
 Plan on 6 month project window minimum
 Where document splitting will be used, configuration and testing
of all document splitting MUST be completed prior to the date of
migration in order to support validation (simulation)
prior to activation
 Currently any customer looking at migration must obtain

approval from SAP Development in order to be supported
 This applies to both mySAP ERP 2004 and mySAP ERP 2005
 If interested, please contact Gary Fullmer

Scenarios Supported by New GL Migration
Service
 Scenario 1: Merge of FI ledger (9,500 Euro)

 Merging of classic GL ledger, consolidation preparation ledger and cost-
of-sales ledger, customer-specific fields in summary reporting
 Benefits:
 Reduced data redundancy
 Reduced effort for period end closing
 Harmonized reporting
 Scenario 2: Merge of FI, PCA and/or SL ledger (14,500 Euro)

 Scenario 1 and additional merging of Profit Center Accounting and
Special Ledger, customer-specific fields in summary reporting
 Benefits:
 Replacement of Special Ledger Accounting by NewGL
 Enhanced auditability
 Better integrated reporting

Scenarios Supported by New GL Migration Service
 Scenario 3: Scenario 2 + Document split (e.g. for profit center,

segment or business area reporting) (19,500 Euro)
 Document split allows balance sheet on additional dimensions such as profit
center, segments or business areas
 Benefit: Flexible reporting on entities other than company code
 Scenario 4: Scenario 2 + Change to ledger solution for parallel

accounting (?)
 Switch from parallel accounting by parallel accounts to parallel ledger
 Benefits: more transparent chart of accounts, reporting, auditability
 Scenario 5: Scenario 3 + Change to ledger solution for parallel

accounting (?)
 See descriptions of scenarios 2,3,4
 Any scenarios that differ from the above standard scenarios are
migrated project-by-project based on scenario 5

Positioning SAPC New GL
Migration Services
Overview of the Migration from Classic GL to New GL in

mySAP ERP 2004/2005
Project Assessment / Workshop Service

Project Assessment:
Service Offering: Customer Migration Workshop
Customers considering migration to New GL are strongly

recommended to engage SAPC Services for 2-Day Migration
Assessment Workshop
Benefits:
Explanation of Migration Concepts and Procedures
Scope, Complexity, and Risk Analysis
Resource Estimation
Develop Business Case Justification for Migration
Develop High Level Project Plan and Timeline

Project Assessment:
Scope:
Number of Company Codes – How many? Complexity
of footprint
Use of Document Splitting – Are all transactions split?
Effects of Intercompany processing on Splitting
Use of Parallel Accounting – Current situation
(Accounts Approach v. Ledger Approach
Foreign Currency Revaluation and Postings
Planning and Allocations
Integration with other Modules – Use of EC-PCA, FI-SL,
CO-OM, Fixed Assets
Current Reporting Environment and Report Delivery

Project Assessment:
Organizational Structures:
Chart of Accounts – structure of accounts, open item

managed v. balance forward
Controlling Areas – Single v. Multiple, Use of EC-PCA
Fiscal Year Variants – Are we dealing with multiple

migration plans?
Characteristic and Key Figure Definition
Current Configuration Considerations:
Current Use of Document Types (Splitting Relevant)
Intercompany Processing
Validations and Substitutions, Other areas derived

assignments (3KEH)

Project Assessment:
Volumes:
How many open item accounts, how many open items?
What are the document volumes by month?
How many balance forward accounts x number of

company codes?
Data Sources:
Current use of FI-SL or EC-PCA as source ledger
How to establish beginning balances
Use of default values for unassigned or unidentified

characteristics

Project Assessment:
Interfaces:
Inbound – field status settings, use of document types,

processing of large entries with splitting
Outbound – Use of GLT0? GLPCA? FI-SL line items

are now split…..
Approach to be used for testing
Data Validation:
Who will validate data?
How will data be validated? Reconciliation of

migrated data and how to document results.
Sign-Off and Post-Audit Considerations

Migration Project Phases
Planning -- Project Phase 1

Data Migration – Project Phase 2
End the Project – Phase 3
Project Planning – Phase 1 1/2
Project Planning and Blueprinting
 The project plan should include:

 The Final Design of new General Ledger
 Reporting Requirements
 Legal Issues
 Initial Configuration Structure
 Migration Planning – Complex vs. Simple
 Many features can be added later
 Switch from Account Based to Parallel Ledger Accounting
 On-Line Document Splitting
 Real Time Data Update from Controlling
 Segment and Profit Center Reporting
 Project Schedule
 Fiscal Year Close
 Start Configuration of General Ledger
 Switch off old General Ledger

Demo Configure New General Ledger -- Overview

Project Planning -- Phase 1 2/2
Project Planning and Blueprinting Cont‟d – More Considerations
 How to use of Profit Center and Segment Accounting ?

 Implementation of Cost of Sales Accounting ?
 Continued use of Special Purpose Ledgers?
 Current Use?
operational system or in consolidation
 Online update or by rollup?
 Account Splitting
 Impact on other mySAP ERP Modules

 How many interfaces to external systems exits
 Note: If document splitting is going to be introduced

configuration of document splitting must occur during phase 0
in order to support simulation during phase I.

Project Planning – Phase 1
Migration Plan Considerations
 Open Item Migration from old Fiscal Year

 Migration with or without Document Splitting
 Number of open items
 Items posted to earlier releases prior to R/3 4.5
 Number of Company Codes and Cross-Company-Code

Clearings
 Use of different fiscal year variants
 Effects the number of Migration Plans Required
 Use of additional currencies in special purpose ledger
 Parallel valuation
 Special feature of migration from account approach to
ledger approach

Project Planning Phase 1 -- Summary
Basic Requirements that should be completed prior to Phase 2

 Project Blueprint
 Desired Outcome
 Initial Configuration of New General Ledger
 Parallel Accounting
 Real time updates for Controlling
 Configuration of Migration Plan or Plans
 How Many and what Company Codes
 Will Document Splitting be Used initially
 Will open items from old fiscal year be split and posted
 Configure Document Splitting
 Use Delivered Method or customized

Demo Build Migration Plan


End the Project – Phase 3
Begin the GL Data Migration & Testing – Phase 2
Step11––Must
Step Mustbe
beCompleted
CompletedPrior
PriortotoData
DataMigration
MigrationStart:
Start:
 Date of Migration Established

 Must be Fiscal Year End
 Old/Prior Fiscal Year End Closing closed & locked against further
posting
 Configuration of new General Ledger Completed
 Document Splitting Configured if required
 Migration Plan or Plans Configured
 Company Codes Selected for each Migration Plan
 Parallel Ledgers Configured & Assigned to Company Codes
 Additional Currency selected for Company Codes
 Multi-Fiscal Year Variants assigned to Company Codes

Realization:
Migration Tasks can be divided into 4 categories:
Open Item Migration
Current Document Transfer
Balance Carry-Forward
Beginning Balance Adjustments*
* Required if document splitting is activated

Migration Project Data Flow – Phase 2
Create Worklists Update new G/L Data Tables

+
BADI
Build Balance Carryforward
Build Document Update Items to

Open Splitting Information Update Items to
Ledgers
Items Ledgers
Update Items to
Prior Ledgers
Fiscal
Year Build new G/L Data Tables
Documents. Build Document Update Documents to
Phase 2 from Splitting Information Update Documents to
Ledgers
Current Update Documents to
Ledgers
Fiscal Ledgers
Year Document Splitting
Customizing
Closing Alternative
Phase 2
Balance Customizing for
of Non- Document Splitting
Update Balance
OI-
Carryforward to
Managed
Ledgers
Accounts
GL Data Migration & Testing – Phase 2
Step 2 – Create Migration Worklists
For:
 The Data to be Migrated to New General Ledger Data Tables
 Open Items from closed/old fiscal year
 Documents posted in current/new fiscal year
 Worklists are assigned to each Migration Plan
 Each Migration Plan requires two worklists minimum
 Prior Year Open Items
 Current Year New Documents
 Worklists can be created 2 ways
 In Cockpit Environment (All at Once)
 Individually (One at a time)

Build Worklists

Step 2 – Build & Test Document Split Data

For Both Types of Migration Data:
 Open Items from Prior/Old Fiscal Year

 BADI
Requires the use of a BADI
 New Documents posted in current Fiscal Year
 Will use configured Splitting Rules
 Configured during Phase One of the Migration Project
 SAP Delivered
 Customized Splitting Rules
 Test Splitting Results or both Data Records

 GL Accounts used for Splitting
 Document Types Selected for Splitting
 Etc.

Step 3 – Migrate the Data to the New Data Tables
Migrate the Data:

 Update New General Ledger Totals Tables
 FAGLFLEXA - ERP
 FAGLFLEMA – Public Sector
 Totals Tables Assigned During General Ledger Configuration Project Phase 1
 If Document Splitting is Configured additional data tables will be
updated with Split Data Results
 Based on BADI or Splitting Rules

Data Migration

Step 4 – Balance Carry Forward

Old Fiscal Year Balance Sheet Accounts
 For Open item managed accounts initial balances are populated in period 00
as open items at date of migration are migrated.
 Data (balances) not transferred via Open Item Migration Process populated in
period 00 from appropriate defined source.
 Cost of Sales Ledger 0F
 Profit Center Accounting Ledger 8A
 User Defined FL-SL‟s
 Parallel Currency Ledgers used in Classic General Ledger
 Others ?
 Configuration Requires
 ID of Data Source Ledgers
 Assignment of Target Ledgers
 Manual Adjustments (FBCB) can be made in period 00, where required, after
initial balances populated to establish correct opening position.
 Note: Data values are added to any existing values in target ledgers
 Control how many time this process is activated
 Can reverse process and start over

Balance Carry Forward

Evaluation of Migration Results – Phase 2
Check and Certify Migration Results:
 Analyze Migration Status -- IMG Tool

 By Migration Plan or Plans
 Open Items & Documents
 Company Codes
 Document Numbers
 Processing Status
 Compare Ledgers
 By Company Code or Account
 Example compare GLT0 to FAGLFLEXA
 During parallel processing phase 2
 By Cost Center
 Others
 These tools can also be used to check on data migration progress
not just at the end
 Also, a document splitting simulation tool is available

Summary Evaluation Tools Available – Phase 2
 Evaluation of migration status
 Statistics, error overview, object lists
 Log of balance origin
 Ledger to ledger comparison
 Log of migration-specific adjustments
 Ledger-independent display of document splitting information
 Simulation of document splitting

Evaluation of Migration Results

Start Over -- Resetting the Migration Plan
Phase Two Option Only:

IMG Menu Option
 FAGL_MIG_RESTORE_ALL
 Complete reset -> to ensure data consistency
Warning: Not possible when New G/L Accounting is active!
NOTE: The following two reset options can only be achieved using the
transaction codes:
 FAGL_MIG_RESTORE_OP
 Removing individual open items from new tables;
Warning: May cause inconsistencies in the balances if the data is not
build correctly with the repeat migration.
 FAGL_MIG_RESTORE_RP
 Removing individual documents from new tables;
Warning: May cause inconsistencies in the balances if the data is not
build correctly with the repeat migration.

Re-Set Migration Plan

Realization:
Cut-Over
Recommended to be done during „quiet period‟ (e.g. no

transaction processing taking place).
Performance benchmarks compiled during testing will give a

good estimation of anticipated down-time.
Only the worklist processes (open items and documents) need

to be processed during the quiet period. Carry forward and
FBCB adjustments can be processed after the system has
been returned to the users.

GL Data Migration & Testing Phase Two -- Summary
Basic Requirements that should be completed prior to Phase 3

 Old Fiscal Year End Closing Completed and Locked
 Migration Plans Activated
 Worklists created for both Open Items and new Documents
 Simulation of Document Splitting
 Migrate the Data to the new data tables
 Test and certify the migration results
 Re-set the Migration Plans as required
 Re-peat the data migration as required
 Re-test and certify the data as required
 Move to Phase 3 of Project and set the switch to close the project


End the Data Migration – Project Phase 3
End the Migration Project – Phase 3
Note: Once this step is complete the migration plans are

de-activated
IMG Menu Option:
 All data must be checked and certified prior to this activity
 Final Step and no Return
 Effects
 All Migration Plan are de-activated
 Other migration functions used during the migration process are also de-
activated
 Manual Adjustments to Balance Carry Forward items (FBCB)

New GL Benefit

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General Ledger

Benefits of the General Ledger

Positioning and Availability

Legal entity Balanced books

Transparency Fast close

 SAP AG 2006 / General Ledger in mySAP ERP, 3

Logistics / HR Financial Supply Chain Acctng Subledgers

Accounting Interface (IMG)

General Ledger in mySAP ERP

Ledger Company Segment Partner Co Partner Seg Func. Area ...

(Consolidated) Legal, Segment, and Management Reporting

 SAP AG 2006 / General Ledger in mySAP ERP, 4

General Account + Subaccnts Industry Templates

Ledger Account + Grant

Org Units Transaction Type + Fund

Company Functional Area + Title

Despite its flexibility, General Ledger is no substitute for SAP

Benefits of the New General Ledger

Positioning and Availability

Document entry Multi-dimensional balancing

---------- 100 ---------- A 60

Benefits of the New GL:

Unified Financial and Management Accounting

 One version of the truth – stored in the General Ledger

 Supports different reporting purposes

 SAP AG 2006 / General Ledger in mySAP ERP, 8

EC-PCA FI-SL CO-OM

 SAP AG 2006 / General Ledger in mySAP ERP, 9

Documents that are not

 BSEG_ADD is only filled, if additional ledgers are used for parallel

 Documents without valuation differences are posted to all ledgers.

 SAP AG 2006 / General Ledger in mySAP ERP, 10

Un-split line item.

Un-split line item (only for

FAGLFLEXA Split line item.

* New GL의 계획 table : FAGLFLEXP

BKPF BKPF Document Header

Entry view part of the document

Entry view part of the document

FAGLFLEXA Ledger and split parts of the document

 SAP AG 2006 / General Ledger in mySAP ERP, 12

Standard ABAP reports (logical databases SDF, BRF)

Some standard reports are restricted to reporting at the Company Code

 SAP AG 2006 / General Ledger in mySAP ERP, 13

 SAP AG 2006 / General Ledger in mySAP ERP, 14

Company, Segment, PC, … Company, Segment, Profit Center, …

mySAP ERP is based on SAP NetWeaver which includes BW reporting.

Therefore, there is only 1 system required.

 SAP AG 2006 / General Ledger in mySAP ERP, 15

mySAP ERP 2005 provides several key capabilities in SAP NetWeaver BI

 New Excel integration features to quickly analyze a situation in user‟s

 Easy PDF-based printing from Web reports

 Easy broadcasting of information/reports to users

 SAP Netweaver Visual Composer to provide actionable, focused

 BI Accelerator to reduce BI query runtime by magnitudes, while

 SAP AG 2006 / General Ledger in mySAP ERP, 16

Balance Sheet Cash Flow Cons./Planning Treasury/Risk Work.Cap CPM

Cash Flow - indirect

Multi Year Comparison

Profit Center Report

 SAP AG 2006 / General Ledger in mySAP ERP, 17

Extensibility for customer dimensions

 Option to expand standard accounting with