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Transition Plan - Configuration Management

Purpose: The intent of this worksheet is to outline the Oracle configuration setup tasks by module to ensure they are completed when necessary to support conversion and complete an instance setup.

ID Module Task Required: In Gold Owner Conversion Conversion Element Dependent on Comments CRP 3 check CRP3
Y, N Copy: Relationship: Prior, element list (D = done, Comments
Y, N Post, N/A NS = not
started, IP = In
process

AP Define Tax Reporting Entity


AP Define Income Tax Regions NA
AP Define Financial Options NA
AP Pay Groups
AP Define Accounts Payable Options NA Pay groups
AP Define Special Calendars NA Defined Key Indicator and Recurring
Calendar (Monthly)
AP Define Profile Options NA
AP Define Banks and Bank Accounts NA Payment formats added after gold backup

AP Define Employee EFT Bank Accounts Employees Add to supplier post conversion
AP Define Distribution Sets NA
AP Define Additional Payment Terms NA
AP Define Expense Report Template NA
AP Add Project Expenditure Types to Project Expenditure Types
Expense report Template
AP Define AP Aging Periods NA
AP Define Additional Suppliers Post Suppliers Part of Conversion
AP Define Tax Codes and Rates NA
AP Define Tolerance NA May be part of Purchasing Setup
AP Add Service engineers as suppliers Post Employee Employee Only need to add Service techs as
suppliers. All others will automatically get
created through iExpense 1st time.
Service is using custom interface this is
why we must add manually. Must link
supplier to the employee record.

AP Add Exp Report - Policy Schedule NA Mileage Rule


AP Define Hold and Release Names NA Invoice holds by buyer to meet Z Status
reporting requirements
AP Define AME Internet Expense Approvals Post Employee Employee In Organization Structure setup

AP Income Tax regions No setup required


AP Recurring Invoice Setup NA For rents/ leases -
AP Populate Expense Approval Hierarchy in Organization, Employee
in reporting Information DFF on
Org Struction Organization Definition
Approvals Define Conditions (Currency)
Mgnt
Business
Analyst
Approvals Define Conditions (Order Type)
Mgnt
Business
Analyst
Approvals Define Approver Groups
Mgnt
Business
Analyst
Approvals Define Rules
Mgnt
Business
Analyst
HRMS Position Control
HRMS Set up Positions
HRMS Define Grade Related Information
HRMS Define Payroll Information
HRMS Person Types and Assignment Statuses

HRMS Special Personal Information (Personal


Analysis)
HRMS
HRMS
HRMS
Inventory Decide & Define Intercompany Relations Check with Janet for internal orders?

Inventory Decide & Define Service Item Categories

60153126.xls 06/07/2011 06/07/2011


Transition Plan - Configuration Management

ID Module Task Required: In Gold Owner Conversion Conversion Element Dependent on Comments CRP 3 check CRP3
Y, N Copy: Relationship: Prior, element list (D = done, Comments
Y, N Post, N/A NS = not
started, IP = In
process

Inventory Decide & Define Service Item Category


Set
Inventory Decide & Define Cost Types
Inventory Decide & Define Cost Activities
Fixed Assets Define Value Sets Prior

Fixed Assets Define All Key Flexfield Segments, Prior Used same from CRP2
Values, Rules
Fixed Assets Define System Controls Prior

Fixed Assets Define Asset Fiscal Years Prior

Fixed Assets Define Asset Calendars Prior

Fixed Assets Define Asset Categories for each book Prior

Fixed Assets Define Locations Prior

Fixed Assets Define Asset Keys NA

Fixed Assets Define Additional QuickCodes NA Most values are seeded

Fixed Assets Define Book Controls Prior Need to validate for tax

Fixed Assets Define Bonus Depreciation Rules NA

Fixed Assets Define Depreciation Methods NA Methods are seeded. Setup required only
if need custom methods
Fixed Assets Define Asset Ceilings NA

Fixed Assets Define ITC Recapture Rates NA

Fixed Assets Define ITC Rates NA

Fixed Assets Define Prorate Conventions NA

Fixed Assets Define Price Indexes NA

Fixed Assets Define Lease Payments NA

Fixed Assets Define Lease Details NA

Fixed Assets Define Distribution Sets N/A

Fixed Assets Define Warrantees NA


GL Define Account Flexfield Structure Prior
GL Define Flexfield Shorthand Aliases NA Post go live setups if required or wanted

GL Determine Cross-Validation Needs Prior


GL Define Elimination groups
GL Define Rollup Groups (If Applicable) NA Not being used
GL Determine Value Security Needs NA One security rule was setup
GL Define Calendar Types NA Seeded
GL Define Calendar Periods Prior
GL Define Open and Close periods
GL Determine Set Of Books/Organization Prior
Structure
GL Define Budget Organization Needs Prior
GL Determine Specific Budget Structure Prior
GL Define Budgetary journals NA
GL Define Budget Summary Accounts (If NA
Applicable)
GL Determine Need For Summary Accounts NA

GL Define Intercompany Accounts Prior


GL Determine Suspense Account Needs NA Not being used
GL Determine Parent Account methodology NA
(hierarchy editor / financial reporting)

60153126.xls 06/07/2011 06/07/2011


Transition Plan - Configuration Management

ID Module Task Required: In Gold Owner Conversion Conversion Element Dependent on Comments CRP 3 check CRP3
Y, N Copy: Relationship: Prior, element list (D = done, Comments
Y, N Post, N/A NS = not
started, IP = In
process

GL Determine Automatic Posting NA Setup complete for each sub ledger


Requirements source from Oracle.
GL Determine Mass allocation Requirements NA

GL Determine Statistical Units of Measure NA


Accounts structure (if applicable)
GL Define Accounts: Financial Items Current assets/liabs - standard
GL Define Journal Entry Sources NA Seeded values used. Can add new as
required
GL Define Journal Entry Categories NA Seeded values used. Can add new as
required
GL Define Allocation JE For Step down allocation and PL
allocations
GL Define Automatic Posting Options NA
GL Define J/E Auto Reverse Criteria NA
GL Enable Currencies Prior
GL Define Rate Types NA Seeded
GL Populate Currency rates DOES THIS IMPACT PO CONVERSION?
GL Define Historical Currency Rates NA
GL Dynamic Insertion On Prior
GL Define System Controls (includes journal
line processing)
GL Define Consolidation Requirements NA
GL Determine ADI Requirement NA
GL Setup GL code combinations for Sales Prior Items
Account on Items
GL FSG's NA Need to decide if we are to bring over
from CRP2
GL Define Recurring J/E's NA
HRMS Define Organization Structures Prior Employees
HRMS Define Jobs Prior Employees
HRMS Set up WorkFlow for Transactions N/a Employees
Inventory Define Inventory Organization Locations

Inventory Define Department Locations N/A


Inventory Define Service Locations
Inventory Define Fiance Locations
Inventory Define Organization Calendar Use 4/4/5
Inventory Decide & Define System Items Key
Flexfield
Inventory Decide & Define Item Categories Key
Flexfield
Inventory Decide & Define Item Catalog Group Key
Flexfield
Inventory Decide & Define Account Aliases Key
Flexfield
Inventory Define Sales Orders Key Flexfield
Inventory Define PO Categories Key Flexfield
Inventory Input Inventory balances for Items with Post Inventory Balances Not required based on conversation with N/A
on hand balances that require Doug P and John B.
serialization at receipt.
Inventory Define Service Item Key Flexfield
Inventory Define Locator Key Flexfield
Inventory Define Purchasing PO Agent (buyer
code) Descriptive Flexfield
Inventory Define Purchasing Job Serial Number
Descriptive Flexfield
Inventory Define Purchasing PO Item Revision
Descriptive Flexfield
Inventory Define Critical Supplier Descriptive
Flexfield
Purchasing Create Phone extension DFF on the N/A Buyer set-up D
Buyer
Purchasing Add PO line and Header text manually to Post PO's PO's NS
PO's
Purchasing Add manufacturer part #'s to ASL Post POs NS
Inventory Decide & Define UOM Classes Prior Items
Inventory Decide & Define UOM's Prior Items
Inventory Decide & Define UOM Conversions Prior Items

60153126.xls 06/07/2011 06/07/2011


Transition Plan - Configuration Management

ID Module Task Required: In Gold Owner Conversion Conversion Element Dependent on Comments CRP 3 check CRP3
Y, N Copy: Relationship: Prior, element list (D = done, Comments
Y, N Post, N/A NS = not
started, IP = In
process

Inventory Define Drop Ship Locations Prior PO Hackney. Need to review others. NS
Inventory Define PO Categories Prior Items List located in ERP ->? Note: EXP needs D Hyperlink to categories list
to be added to list
Inventory Decide & Define Default Category Set TBD TBD input for default category set
Inventory Decide & Define Item Statuses Prior Items
Inventory Decide & Define Item Types Prior Items
Inventory Decide & Define Item Templates Prior Items Don't input lead times
Inventory Define default lead times on BUY and Post Items
BULK templates
Inventory Decide & Define Account Aliases D
Inventory Decide & Define Organization D
Parameters
Inventory Decide & Define Inventory Item Prior Items Product Line & Model . New map D
Categories required
Inventory Decide & Define Inventory Item Category Prior Items Product Line & Model . New map D
Set required
Inventory Review Item Attribute Controls
Inventory Create Item Subinventories Prior Inventory Balances 78 subinventory in Gold because one is D Hyperlink to Sub inv doc
required for other setups. Note.
Reservable not required for all depots
and toolboxes. List of additional required
sub-inventories
Inventory Create Item Locators Prior Inventory Balances DEFAULT locator in Gold because one is D
required for other setups
Inventory Define material sub-elements
Inventory Material overhead absorption rules
Inventory Material overhead default Setup MOH for buy items, total value, .13
per input from Imparato
Inventory Define material overheads and rates Pending absorption account review from
Imparato. Leanne reviewed. Setup
"Subk OH," and "MOH."
Inventory Define direct/department overheads MFG OH and OSP OH setup
Inventory Complete direct/department overheads Requires setup of departments
Inventory Create Sub-Inventories for Preferred Prior Inventory Balances D
locations
Inventory Create Locators for Preferred locations Prior Inventory Balances D
Inventory Define freight carriers Prior N/A List located in ERP ->Materials NS
Inventory Define shipping methods NS
Inventory Define transaction types D
Inventory Define transaction source types D
Inventory Define transaction reasons N/A
Inventory Determine use of ABC analysis - define NS
classifications
Inventory define cycle count names NS
Inventory Setup Physical Inventory NS
Inventory Material shortage parameters NS
Inventory Material shortage items (review/update ?
item templates
Inventory Load safety stock for planning This should be done durinh conversion? ?

Inventory Setup min-max for service depots NS


Inventory Change SDAL default to "Nettable Sub- N N/A Personalization D
Inventories"
Inventory Define Folders NS
Inventory Set personal profile settings NS
Purchasing Define Tax Names Does this need to be setup?
Purchasing Define Security Rules Does this need to be setup?
Purchasing Assign Security Rules Does this need to be setup?
Purchasing Define Flexfield Segments Done in Inventory NS
Purchasing Define Flexfield Segment Values Done in Inventory NS
Purchasing Define Account Aliases Flexfield Done in Inventory ?
Purchasing Define Cross Validation Rules Done in GL
Purchasing Define Item Relationships
Purchasing Define Cross Reference Types
HRMS Define DFF List of Values - Proj Labor Prior Employees
clrg Acct
HRMS Define DFF List of Values - OT Rule Prior Employees
HRMS Define DFF List of Values - Shift/Region Prior Employees

60153126.xls 06/07/2011 06/07/2011


Transition Plan - Configuration Management

ID Module Task Required: In Gold Owner Conversion Conversion Element Dependent on Comments CRP 3 check CRP3
Y, N Copy: Relationship: Prior, element list (D = done, Comments
Y, N Post, N/A NS = not
started, IP = In
process

Purchasing Define PO Categories Setup default category code TBD in Gold D

Sys Admin Setup Roles and Responsibilities


Sys Admin Setup Notification Mailer
Purchasing Define approved supplier list as Prior PO This is done during electronic conversion NS
necessary
Purchasing Change Release Meathod on ASL to During PO NS
auto release after PO headers are
loaded
Purchasing Define Approval Groups IP
Purchasing Assign Approval Groups Post Employee Employee Prereq - Employees and Jobs NS
Purchasing Define Buyers Prior Items Employee IP
Purchasing Define Purchasing Lookups
Purchasing Define Document Types
Purchasing Define Standard Attachments NS
Purchasing Load quotes for price break discounts N/A
Purchasing Define Line Types
Purchasing Define Financial Options
Purchasing Define Purchasing Options
Purchasing Define Receiving Options
Purchasing Create "M" and "S" type PO's manually Post PO's Note: can we use Fourth Shift PO # when NS
creating these?
Purchasing Create Blanket releases manually? Post PO's Blanket Orders NS
Purchasing Create Blanket orders that have a g- Part POs NS
code line(s) manually
Purchasing Create Sourcing Rules Post Supplier Need to extract Data from Fourth Shift NS
and create data loader to enter into
Oracle.
Purchasing Change Purchasing Automatic Doc Post N/A NS
sourcing to yes
Sys Admin Change WIP job auto generated #'s
sequence
Sys Admin Printer set-up by user Post Employee Employee
Purchasing Create Folders Need list NS
Purchasing Create personal profile settings Post Employee Employee Need list NS
NS

60153126.xls 06/07/2011 06/07/2011


Conversion Data Summary 06/07/2011

Purpose: The intent of this worksheet is to summerize high level conversion data by element. Detailed conversion tasks
will be defined on the conversion tasks worksheet.
Data Element Resource(s) Est. # Records Conversion Originating Technical CRP1 Conv CRP2 Conv CRP3 Conv Status / Issues Risk Assessment
Lead in Bold Method Medium Contract Scope & Results Scope & Results Scope

Open PO's Electronic Yes None Full load, minor Full load Cleanup status? Low
account issues
Inventory Electronic Yes Full load, minor None Full Load Cleanup status? Low
Balances problems with
valid subinv
Suppliers Electronic Yes Full load only 21 80 Full Load Cleanup status? Low
kickouts
Sales Manual No None ? ? Need details from Joe Med
Opportunities
Price Lists Manual No Manually setup X? Manually setup ? Need details from Joe Low
X?
Project Contracts Manual No None ? ? 1) Plan to enter all active contracts CRP3? Med
2) Need details from Joe
Sales Orders Manual No None None ? 1) Source of data? Med
2) Need details from Joe
Employee Master Electronic Yes Manually setup Manually setup Full Load using Havn't loaded employees through ADP interface yet High
team members 300, Date ADP interface ?
effective issues
GL Balances Electronic Yes None FY05 & 4 month's FY06 and 4-5 1) Determine scope of budget load CRP3 Low
activity, minor months activity 2) Loading using ADI- 1 years history
issues
Open AR Manual No None None Load invoices for 1) Plan single distribution line for all open receivables Med
one supplier 2) 500 invoices, 100 open deferred balances

Open AP Not converting - 8/16 High


Assets Electronic Yes None Converted 1600, Full Load Need to finalize tax book plan Low
no problems
Item Cost Electronic Yes Manually loaded None Full Electronic 1) Loading cost history not just onhand items. High
for onhand items, 2) Material & labor costs from 4th shift need new mat
overheads all OH and labor OH rates applied during conversion.
done incorrectly 3) Need to hold technical review meeting

Routings Electronic Yes Full load only 3 None Full Load Cleanup work remains Low
kickouts
Open Work Manual No None None 15-25 jobs of all 1) Concerned with duration of doing this manually High
Orders types 2) Need to generate data loaders.
3) Need validated cost data.
Contracts Library Manual No None None ? Unsure of scope Med

Project Setup & Manual No None Manually setup Manually Setup Source Data - Source Data - Excel Sheet identifying High
WBS 8 Conversion 10 Conversion conversion projects with all project setup info identified.
projects for open projects for open 4thshift/PS7 filefor WBS (make sure PS7 WBS
PO, 1 conversion PO, 1 structure maps to Fourthshift WBS structure)
project to test ITD conversion
cost upload project to test Non-contract projects (any projects need for go-live for
ITD cost upload either historical capture or new capture) include
Expense (Support), FS, Payroll, B&P, IRAD, PTO,
Capital, Work Order Labor

Contract Projects 15-20 - WBS avg 15 per project


Non-Contract Projects - 23 for Expense, FS, Payroll,
PTO and Work Order Labor. WBS has been setup in
template.
Estimate 3 Capital projects, 30 WBS elements and 10
IRAD Projects 15 WBS elements per project
Map open POs to conversion contract projects
Conversion Data Summary 06/07/2011

Data Element Resource(s) Est. # Records Conversion Originating Technical CRP1 Conv CRP2 Conv CRP3 Conv Status / Issues Risk Assessment
Lead in Bold Method Medium Contract Scope & Results Scope & Results Scope

Project Budgets Manual/Electro No None Manually Setup 1 1 project test Source Data - Excel Sheet identifying conversion High
nic/Oracle Web Successfully projects with all project setup info identified. PS7
ADI Budget Files with resources mapped to new
expenditure type.

Contract Projects only 15-20 - WBS avg 15 per project


- resource 5 per WBS element (20*15*5)

Huge( # of projects with # of resources assigned to


each WBS task)

Project Costs Manual/Electro No None Manually Setup 1 1 project test Oracle ADI. Contract Projects only 20, 13 conversion High
nic/Oracle WEB Successfully project expenditure types *15 tasks, ITD by task by
ADI fiscal year. All Material will go to Z conv material exp
type and be categorized as Material (Item) even though
may not be item - to convert ITD by GLCA is not
recommended - need to convert at higher level using
spendtype categories in access.

BOM's Electronic Yes Full load with None Full load 1) Update Smarteam data to match 4th shift High
28803 comp 2) Clean up overlapping comp effec dates
kickouts 3) No tests yet of Smarteam interface
4) Item & BOM reduction impact
Item Master Electronic Yes Full load, 4334 None Full Load 1) Update Smarteam data to match 4th shift High
problem items, 2)Set template values 3) No tests yet
minor kickouts for of Smarteam interface 4) Item & BOM reduction
rev, UOM, impact
catagories
Sales Quotes Not converting
RFQ's Not converting
Service Contracts Manual No None 100 loaded, 30-40 Need to surpress invoices post load Low
minimal problems

Warranty Manual No None None 30-40 Doug to determine method High


Contracts
Service Requests Electronic Yes None Full load many Full load 1) Cleanup (currently 1200 open) and mapping work High
problems status - CRP2 conv spread sheet
2) Need to manually add task detail incurred labor &
mat not invoiced in 4th shift, post load
Install Base Electronic Yes None Full load, Full load 1) Resolve customer mapping process High
customer mapping 2) Doug to determine method to ID install base items
errors for converted systems - Bipul's customization?

Customers & Electronic Yes None Full load, many Full load Lots of clean up (Terry P Finance) and mapping work High
Sites problems required
1) Have never converted or tested method Med
Customer 2) Joe to work with Maureen Saterial to test importing
Contacts Electronic No None None Full load using a spreadsheet utility within CRM
Low
Budgets Electronic/ADI No None Sample Full load Load with ADI either as Journal entry or budget upload
Low
Open Project Approx. 20 projects with 50 open actions per project.
Action Items Manual No None None 1 project test These can even be entered post-go-live if necessary.
Conv Element Load Seq

Purpose: The intent of this worksheet is to identify AS&E's data elements, show load dependencies and provide a gross potential load sequence. Detailed load sequencing tasks will be
defined on the "Conversion Tasks" worksheet and the element load schedule will be defined in the project schedule.

A B C D E F G
Load Seq 1 Employee Master Customers GL Balances Assets Contracts Library Budgets
Load Seq 2 Items Master & Org Project Setup & WBS Suppliers Open AR Sales Staff Customer Contacts Quote Approval Rules
Predecessors 1A 1A, 1B 1A 1B 1A 1B 1A
Load Seq 3 Routings Sales Opportunities Install Base Item Cost Price Lists Open Project Actions
Predecessors 2A 1B, 2E, 2F 2A (1A, 1B) 2A 2A 2B (1A)
Load Seq 4 BOM's Service Contracts Inventory Balances Warranty Contracts
Predecessors 3A 3C (1B) 3D 3C (1B)
Load Seq 5 Sales Orders Service Requests Open PO's Sales Items Assignments
Predecessors 4A ( 1B, 2A, 3D) 4B (3C) 4A (2B) 4A
Load Seq 6 Project Contracts
Predecessors 5A (Key ID)
Load Seq 7 Proj. Budgets Proj. Costs
Predecessors 6A 6A
Load Seq 8 Open Work Orders
Predecessors 7A
Purpose: The intent of this worksheet is to outline conversion tasks by data element, identify conversion owners, identify verification subelements, identify supporting program location, estimate task durations and record comments by task.

ID Sequence Element Task Owner Verification Data Sub-elements Script / Dataloader/ Program Task Comments
File Name & Location Duration
(hours)
4 10 BOM's Cleanup Components Overlapping Effectivity Dates
5 10 BOM's Cleanup Components Reference Designators
6 10 BOM's Cleanup Duplicate Components
7 10 Customers Cleanup Missing Names
8 10 Customers Cleanup Duplicate site addresses via spreadsheet from
HEAT
9 10 Customers Cleanup Update new customer profiles in heat with 4th
shift custid and make sure that custid is mapped to a main
customer
10 10 Customers Cleanup Duplicate Contacts
11 10 Customers Set Create Customer Flag to Y not N you must receive list
of customers from FS

12 10 Customers Cleanup Addresses


13 10 Customers Cleanup Countries
14 10 Employee Master Clean up
15 10 Inventory Balances Inventory balance mtnc.
16 10 Inventory Balances Cleanup Items with inventory balance with zero cost
17 10 Item Cost Cleanup Items with inventory balance with zero cost
18 10 Items Cleanup 4th Shift Preferred Location Data
19 10 Items Cleanup 4th Shift Bulk Item Identification Data
20 10 Items Item Category update New Map required for some items. Burl has document.
21 10 Items Cleanup Item Status Data in Smarteam Necessary?
22 10 Items Cleanup Item Type/Template Data in Smarteam
Programatically assign buy, make, ref and bulk item
types
Manually ID active planning items and update item type
Manually ID ETO finished good items and update item
type

23 10 Items Cleanup ECO Item and Revision Date Mismatches Are we still loading ECO Data?
24 10 Items Cleanup Fourth Shift and Smarteam Part Numbers
25 10 Items Cleanup Item Revision Date Mismatches
26 10 Install Base Cleanup duplicate serial numbers. And incorrect S/N in 4
Heat
27 10 Install Base Cleanup Fourth Shift ID in MainProc field in Heat
28 10 Install Base Cleanup Addresses in Heat
29 10 Install Base Cleanup Top level part numbers into Maintphone field in 6
heat before data conversion
30 10 Service Requests Update all Data Mapping Issues From CRP2 Load 2 See CRP2 Conversion Issues Doc

31 10 Suppliers Cleanup Duplicate Supplier Names

32 10 Suppliers Cleanup Vendors that have open PO's not being


converted from Fourth Shift

33 10 Suppliers Cleanup Addresses, Country


34 10 BOM's Update BOM Sequence Number mapping table
35 10 Open PO's Cleanup Vendors not being converted in Fourth Shift
36 10 Open PO's Cleanup Items not being converted in Smarteam and
Fourth Shift
37 20 BOM's Setup ATO & PTO Product BOMs Setup in Smarteam prior to BOM
conversion

38 20 Service Requests Update Mapping Table Heat Resolution Codes to Oracle 2


..\Data Cleaning & Conversion\BipulConversionMappings\Mapping Data Conversion Tables.mdb

39 20 Service Requests Updated Mapping table Heat Call Types to Oracle 2


..\Data Cleaning & Conversion\BipulConversionMappings\Mapping Data Conversion Tables.mdb

40 20 Service Requests Updated Mapping table Heat Businees Unit to Oracle ..\Data Cleaning & Conversion\BipulConversionMappings\Mapping
2 Data Conversion Tables.mdb

41 20 Service Requests Updated Mapping table FRU / Serial Number to Oracle ..\Data Cleaning & Conversion\BipulConversionMappings\Mapping
2 Data Conversion Tables.mdb

42 20 Items Update Mapping table and Define items serialized at ..\Data Cleaning & Conversion\BipulConversionMappings\Mapping Data Conversion Tables.mdb
receipt
ID Sequence Element Task Owner Verification Data Sub-elements Script / Dataloader/ Program Task Comments
File Name & Location Duration
(hours)
43 20 items Update Mapping table FRU conversion mapping doc that ..\Data Cleaning & Conversion\BipulConversionMappings\Mapping
4 Ted must get this list
Data
priorConversion
to item Tables.mdb
will change the exisitng FRU list prior to pulling into conversion
smarteam. List must containe new top level part numbers
and any additional scrubbed 4th shift FRU numbers

44 20 Items Update Mapping table Unit Of Measure W:\ERP Project\Data Cleaning


&
Conversion\BipulConversionMa
ppings\Mapping Data
Conversion Tables.mdb

45 20 Routings Update Mapping table Resource to Oracle W:\ERP Project\Data Cleaning


&
Conversion\BipulConversionMa
ppings\Mapping Data
Conversion Tables.mdb
46 20 Suppliers Update Mapping table Vendor Terms W:\ERP Project\Data Cleaning
&
Conversion\BipulConversionMa
ppings\Mapping Data
Conversion Tables.mdb
47 1000 Employee Master Enter employees into Oracle
48 1010 Employee Master Employee rates
49 1020 Employee Master Validate & Signoff Employee Load Verify number of Employees
50 1050 ALL TABLES Perform extract in 4th Shift to ASE_NT4\Datamart\SQL. Extracting additional item attributes
Run Process ID ERP (This is a snapshot of Fourth Shift) based on the Smarteam extract.

51 1055 ALL TABLES Run DTS package "Import To ERPConversion Database"


from SQL SERVER MAHQSQL01
52 1055 ALL TABLES Copy Fourth Shift databases (*.MRP) To have a copy incase we need to go
back to it.
53 1115 Customers Run Microsoft Access scripts and create tables from C:\Work\ERP\Conversion Pull This is backed up weekly, will put this in
Fourth Shift Copy and Heat From Fourth Shift\Data a centralized area with Bipuls scripts.
Conversion.mdb
54 1120 Customers Load Staging Tables in Oracle, Run Microsoft Access C:\Work\ERP\Conversion Push This is backed up weekly, will put this in
To Oracle\ directory\Convert To a centralized area with Bipuls scripts.
Oracle.mdb Also need staging table name from
Bipul.
55 1130 Customers Import customers to Oracle
56 1140 Customers Validate & Signoff customer master conversion Verify number of customers and
addresses
57 2000 Items Setup Unit Of Measures DP will be done in 4th shift then pulled
into smarteamIn Smarteam prior to item
conversion
58 2000 Items Setup Statuses
59 2000 Items Setup New Service Items: Warranty's, Installations, DP will be done in 4th shift then pulled
Service Programs, Training into smarteam
In Smarteam prior to item conversion,
All parts should have the serviceable
attribute checked, covered under
warranty.

60 2000 Items Setup New OSP Items In Smarteam prior to item conversion
61 2000 Items Setup New ATO, PTO & BILL ONLY Items In Smarteam prior to item conversion
62 2000 Items Need Buyer code mapping table updated W:\ERP Project\Data Cleaning & Conversion\BipulConversionMappings\Mapping
Dependent on Employees Data Conversion Tables.mdb

63 2000 Items Need Planner code mapping table updated W:\ERP Project\Data Cleaning Dependent on Employees
&
Conversion\BipulConversionMa
ppings\Mapping Data
Conversion Tables.mdb
64 2000 Items Need Sub inventory location mapping table updated W:\ERP Project\Data Cleaning
&
Conversion\BipulConversionMa
ppings\Mapping Data
Conversion Tables.mdb

65 2010 Items Run validation scripts against mapping tables using C:\Work\ERP\Conversion Pull
Microsoft Access From Fourth Shift\Data
Conversion.mdb
66 2020 Items Perform item extract Smarteam New FRU list must overwrite all
smarteam FRU attributes Question: Is
the Item Master in Smarteam the
master?
67 2040 Items Run Microsoft Access scripts and create tables from C:\Work\ERP\Conversion Pull This is backed up weekly, will put this in
Fourth Shift Copy and Smarteam From Fourth Shift\Data a centralized area with Bipuls scripts.
Conversion.mdb
68 2060 Items Load Staging Tables, Run Microsoft Access C:\Work\ERP\Conversion Push This is backed up weekly, will put this in
To Oracle\ directory\Convert To a centralized area with Bipuls scripts.
Oracle.mdb Also need staging table name from
Bipul.
ID Sequence Element Task Owner Verification Data Sub-elements Script / Dataloader/ Program Task Comments
File Name & Location Duration
(hours)
69 2070 Items Validate counts between Fourth Shift \ Sql Server \ Need to code for this
Staging tables.
70 2075 Items Item extract validation Verify "x" items for: Item Number,
Item Description, Item
Type/Template, Item Revision,
Subinventory, Comodity Code,
Product Line, Buyer Code, Planner
Code

71 2080 Items Validating setup values against data in staging tables


72 2090 Items Run scripts to populate the API tables
73 2100 Items Run API Scripts How are these being run?
74 2110 Items Item Control Total Signoff Number of Items
75 2120 Items Item Validation Signoff Verify number of items
Verify "x" items for: Item Number,
Item Description, Item
Type/Template, Item Revision,
Subinventory, Comodity Code,
Product Line, Buyer Code, Planner
Code

76 2200 Items Item Sales category assignments 20


77 2200 Items Assign service attributes for new ASE SERVICE Post Item conversion from Smarteam,
MATERIAL & CONTRACT items needs to be completed prior to go-live
78 2200 Items Assign UN# & Hazard Class to Hazardous Items 4 Post Item conversion from Smarteam,
needs to be completed prior to go-live
79 2200 Items Update Receipt Routing Attribute for Ship to Stock Items Post Item conversion from Smarteam,
needs to be completed prior to go-live
80 2200 Items Update Long Discriptors on ATO Models Post Item conversion from Smarteam,
needs to be completed prior to go-live
81 2200 Items Update BOM attribute on certain option class items to be 1 Post Item conversion from Smarteam,
"model" needs to be completed prior to BOM
load
82 2200 Items Attach detrash instructions as "note to receiver" on select 1 Post Item conversion from Smarteam,
items needs to be completed prior to go-live
83 2420 Suppliers Run Microsoft Access scripts and create tables from C:\Work\ERP\Conversion Pull This is backed up weekly, will put this in
Fourth Shift Copy From Fourth Shift\Data a centralized area with Bipuls scripts.
Conversion.mdb
84 2430 Suppliers Load Staging Tables, Run Microsoft Access C:\Work\ERP\Conversion Push This is backed up weekly, will put this in
To Oracle\ directory\Convert To a centralized area with Bipuls scripts.
Oracle.mdb Also need staging table name from
Bipul.
85 2440 Suppliers Validate counts between Fourth Shift \ Sql Server \ Need to code for this
Staging tables.
86 2450 Suppliers Extract validation
87 2460 Suppliers Load vendor master into Oracle
88 2470 Suppliers Validate & Signoff vendor master load
89 2480 Suppliers Create supplier records for service employee's
90 2510 Open AR Pull extract of AR trans to load to Oracle
91 2520 Open AR Extract validation
92 2530 Open AR Load AR trans to Oracle
93 2540 Open AR Validate & Signoff AR trans load in Oracle Verify number of open AR's, Value
of open AR's
94 2560 Open AR Review open AR trans
95 2600 Sales Opportunities Open opportunity conversions 32 Manual Conversion
96 2600 Sales Opportunities Validate & signoff sales opportunities 8
97 3020 Routings Run validation scripts against mapping tables using C:\Work\ERP\Conversion Pull
Microsoft Access From Fourth Shift\Data
Conversion.mdb
98 3030 Routings Run Stored Procedure in
MAHQSQL01.ERPConversion.spERPDataConversionCre
ateRoutingMaster
99 3040 Routings Run Microsoft Access scripts and create tables from C:\Work\ERP\Conversion Pull This is backed up weekly, will put this in
Fourth Shift Copy From Fourth Shift\Data a centralized area with Bipuls scripts.
Conversion.mdb
100 3050 Routings Load Staging Tables, Run Microsoft Access C:\Work\ERP\Conversion Push This is backed up weekly, will put this in
To Oracle\ directory\Convert To a centralized area with Bipuls scripts.
Oracle.mdb Also need staging table name from
Bipul.
101 3060 Routings Validate counts between Fourth Shift \ Sql Server \ Verify number of routings Need to code for this
Staging tables.
102 3070 Routings Extract validation 0.5
103 3080 Routings Load Routings into Oracle
104 3090 Routings Validate routing load & signoff Verify number of routings 2
Verify 10 Routings for: Item
Number, Dept, Op Numbers, Op
Descriptions, Op Resources,
Resource Usage, Completion Sub
inventory

105 3100 Routings Input ATO Model Routings & Update any other routings 16 90 Routings
req for BOM's with detailed op seq numbers
106 3110 Routings Input Stock Kit Item Routings 0.5 278-1254-1, 219-6221-1 - 9, 219-1523-1

107 3110 Routings Run calculate lead times concurent process all items 0.1
ID Sequence Element Task Owner Verification Data Sub-elements Script / Dataloader/ Program Task Comments
File Name & Location Duration
(hours)
108 3110 Routings Run roll lead times concurrent process all items 0.1
109 3300 Install Base Update Data Mapping for Customer & Install Location 16
110 3300 Install Base Update counter assocaitions with all top level part 4
numbers prior to install base extract
111 3320 Install Base Run Microsoft Access scripts and create tables from C:\Work\ERP\Conversion Pull This is backed up weekly, will put this in
Fourth Shift Copy From Fourth Shift\Data a centralized area with Bipuls scripts.
Conversion.mdb
112 3330 Install Base Load Staging Tables, Run Microsoft Access C:\Work\ERP\Conversion Push This is backed up weekly, will put this in
To Oracle\ directory\Convert To a centralized area with Bipuls scripts.
Oracle.mdb Also need staging table name from
Bipul.
113 3360 Install Base Validate counts between Fourth Shift \ Sql Server \ Verify number of install base items Need to code for this
Staging tables.
114 3370 Install Base Extract validation 8
115 3380 Install Base Import to Oracle
116 3390 Install Base Validate & signoff install base 4 ties into ID 103
117 3391 Install Base Update Install Base with Key ID as Required 8 Post Contract Creation
118 3400 Item Cost Run Microsoft Access scripts and create tables from
Fourth Shift Copy
119 3400 Item Cost Item Cost extract validation
120 3400 Item Cost Load Staging Tables, Run Microsoft Access
121 3400 Item Cost Item Cost Import
122 3400 Item Cost Item Cost Validate inventory tie to GL & Signoff
123 3500 Price Lists Price list setup 32 Manual Convesion
124 3500 Service price list Service price list setup using Joe dataloader and the 16 Manual Convesion
list of parts with prices from the
existing spare parts database

125 3500 Price Lists Validate & signoff price lists 8


204 3600 Open Project Action Items Enter open project action item data

205 3610 Open Project Action Items Validate & Signoff load in Oracle

128 4020 BOM's Run Microsoft Access scripts and create tables from C:\Work\ERP\Conversion Pull This is backed up weekly, will put this in
Fourth Shift Copy From Fourth Shift\Data a centralized area with Bipuls scripts.
Conversion.mdb
129 4030 BOM's Load Staging Tables, Run Microsoft Access C:\Work\ERP\Conversion Push This is backed up weekly, will put this in
To Oracle\ directory\Convert To a centralized area with Bipuls scripts.
Oracle.mdb Also need staging table name from
Bipul.
130 4040 BOM's Validate counts between Fourth Shift \ Sql Server \ Verify number of BOM component Need to code for this
Staging tables. records
131 4050 BOM's Extract validation
132 4060 BOM's Import BOM's to Oracle
133 4070 BOM's Validate & Signoff BOM load in Oracle
134 4080 BOM's Complete ATO & PTO Product BOM attributes 4 Setup BOM attributes not feed from
Smarteam
135 4080 BOM's Review and complete backflushing BOM data for desired 16 Needed for go-live only
BOM's
136 4100 Service Contracts Manually enter 177 service contracts into Oracle 60
137 4110 Service Contracts Validate & signoff service contracts 4
138 4120 Service Contracts Run "generate Draft revenue"
139 4130 Service Contracts Purge Draft revenue from AR interface tables
140 4215 Inventory Balances Updated Mapping table Sub Loaction to Oracle ..\Data Cleaning & Conversion\BipulConversionMappings\Mapping Data Conversion Tables.mdb

141 4220 Inventory Balances Run Microsoft Access scripts and create tables from C:\Work\ERP\Conversion Pull This is backed up weekly, will put this in
Fourth Shift Copy From Fourth Shift\Data a centralized area with Bipuls scripts.
Conversion.mdb
142 4225 Inventory Balances Extract validation
143 4230 Inventory Balances Load Staging Tables, Run Microsoft Access C:\Work\ERP\Conversion Push This is backed up weekly, will put this in
To Oracle\ directory\Convert To a centralized area with Bipuls scripts.
Oracle.mdb Also need staging table name from
Bipul.
144 4240 Inventory Balances Run validation scripts against mapping tables using C:\Work\ERP\Conversion Pull
Microsoft Access Conversion.mdb From Fourth Shift\Data
Conversion.mdb
145 4250 Inventory Balances Validate counts between Fourth Shift \ Sql Server \ Verify number of items and Need to code for this
Staging tables. inventory value
146 4270 Inventory Balances Import inventory balances into Oracle
147 4280 Inventory Balances Validate & signoff inventory balances
148 4290 Inventory Balances Input Inv balances with serial number data for serialized
items on-hand in inventory
149 4300 Warranty Contracts Enter about 100 warranty Contracts into Oracle 40
150 4310 Warranty Contracts Validate & Signoff warranty contract load in Oracle 4
151 5000 Sales Orders Sales order conversion 8 Manual Convesion
152 5010 Sales Orders Validate & Signoff sales order load in Oracle 2
ID Sequence Element Task Owner Verification Data Sub-elements Script / Dataloader/ Program Task Comments
File Name & Location Duration
(hours)
153 5120 Service Requests Run Microsoft Access scripts and create tables from C:\Work\ERP\Conversion Pull This is backed up weekly, will put this in
Fourth Shift Copy From Fourth Shift\Data a centralized area with Bipuls scripts.
Conversion.mdb
154 5125 Service Requests Extract validation
155 5130 Service Requests Load Staging Tables, Run Microsoft Access C:\Work\ERP\Conversion Push This is backed up weekly, will put this in
To Oracle\ directory\Convert To a centralized area with Bipuls scripts.
Oracle.mdb Also need staging table name from
Bipul.
156 5140 Service Requests Validate counts between Fourth Shift \ Sql Server \ Verify number of service requests Need to code for this
Staging tables.
157 5160 Service Requests Import to Oracle
158 5170 Service Requests Validate & Signoff load in Oracle
159 5180 Service Requests manually enter data into open service request 80-200 All depeneds on how many we bring
over that are open
160 6000 Project Contracts Project Contract Entry into Oracle including key identifier 12 Manual Convesion
reference as required
161 6010 Project Contracts Validate & Signoff contracts load 2
162 2600 Create Project, Enter WBS Data and Add Key ID if req'd 44
Project Setup & WBS
163 2610 Project Setup & WBS Enable in Project in Project Manufacturing 1
164 2620 Project Setup & WBS Validate & Signoff WBS load in Oracle 1
165 8000 Project Contracts Funding Workbench 8
166 8001 Project Budgets Enter Project Budget Data 60
167 8010 Project Budgets Validate & Signoff load in Oracle 4
168 8100 Project Costs Feb 2007: Enter Legacy Data in Oracle 46
169 8100 Project Costs Feb 2007: Load Project Cost Data Using ADI 7
170 8105 Project Costs Feb 2007: Enter EAC Budget 5
171 8107 Project Costs Feb 2007: Manual Billing Events Feb 2007 10
172 8110 Project Costs Feb 2007: Validate & Signoff load in Oracle 7
173 8120 Project Billing Feb 2007: Run generate draft revenue process 10
174 8140 Project Billing Feb 2007: Finance reconcillation of projects
175 8130 Project Billing Feb 2007: Interface Revenue to G/L
176 8130 Project Billing Feb 2007: Post and reverse revenue batches
177 8120 Project Billing Feb 2007: Run generate draft invoice process
178 8140 Project Billing Feb 2007: Finance reconcillation of projects
179 8130 Project Billing Feb 2007: Interface Invoices to AR
180 8130 Project Billing Feb 2007: Interface Project Invoices AR to G/L
181 8130 Project Billing Feb 2007: Post and reverse project invoice batches
182 8000 Project Contracts Funding Workbench - Additional Funding If Applicable 4
183 8100 Project Costs Mar 2007: Enter Legacy Data in Oracle 46
184 8100 Project Costs Mar 2007: Load Project Cost Data Using ADI 7
8105 Project Costs Mar 2007: Enter EAC Budget 5
8107 Project Costs Mar 2007: Manual Billing Events Mar 2007 10
187 8110 Project Costs Mar 2007: Validate & Signoff load in Oracle 7
188 8120 Project Billing Mar 2007: Run generate draft revenue process 10
189 8140 Project Billing Mar 2007: Finance reconcillation of projects
190 8130 Project Billing Mar 2007: Interface Revenue to G/L
191 8130 Project Billing Mar 2007: Post and reverse revenue batches
192 8120 Project Billing Mar 2007: Run generate draft invoice process
193 8140 Project Billing Mar 2007: Finance reconcillation of projects
194 8130 Project Billing Mar 2007: Interface Invoices to AR
195 8130 Project Billing Mar 2007: Interface Project Invoices AR to G/L
196 8130 Project Billing Mar 2007: Post and reverse project invoice batches
197 9000 Open Work Orders Setup conversion items for each open work order 4 See work order conversion plan for
Details
198 9010 Open Work Orders Perform avg cost updates for each conversion item 4
199 9020 Open Work Orders Put the conversion items on-hand in inventory 2
200 9020 Open Work Orders Open released nonstd jobs for all open WO's 2
201 9030 Open Work Orders Add conversion item and req material to jobs 2
Open Work Orders Make sure process "PRC: Transaction import" and "Cost 0.5 We need to make sure the costs do not
Collector" are not running automatically get loaded into projects.

203 9040 Open Work Orders Issue the conversion item to each new job 2
Open Work Orders run concurrent program "cost collector" 0.5
Open Work Orders Purge cost transactions from Projects interface tables 0.5 We need to purge these transactions
(PA_TRANSACTION_INTERFACE_ALL) before "PRC: Transaction import" runs.

Open Work Orders Run program "Transfer to GL" 0.5


Open Work Orders Run "journal imort" for wip 0.5
Open Work Orders Post journal 0.5
Open Work Orders reverse journal and post 0.5 need to reverse jounal because
balances will be included in GL
conversion. Another option is to delete
the original journal.
210 9050 Open Work Orders Validate & Signoff load in Oracle Verify number of open work 4
orders, work order value, GL tie
out
211 5300 Open PO's Update Mapping table PO account to Oracle ..\Data Cleaning & Conversion\BipulConversionMappings\Mapping Data Conversion Tables.mdb
ID Sequence Element Task Owner Verification Data Sub-elements Script / Dataloader/ Program Task Comments
File Name & Location Duration
(hours)
203 5300 Open PO's Update Commodity Code categories create "Exp" category for expense items

213 5340 Open PO's Run Microsoft Access scripts and create tables from C:\Work\ERP\Conversion Pull This is backed up weekly, will put this in
Fourth Shift Copy From Fourth Shift\Data a centralized area with Bipuls scripts.
Conversion.mdb
214 5350 Open PO's Run validation scripts against mapping tables using C:\Work\ERP\Conversion Pull
Microsoft Access From Fourth Shift\Data
Conversion.mdb
215 5360 Open PO's Load Staging Tables, Run Microsoft Access scripts C:\Work\ERP\Conversion Push This is backed up weekly, will put this in
To Oracle\ directory\Convert To a centralized area with Bipuls scripts.
Oracle.mdb Also need staging table name from
Bipul.
216 5370 Open PO's Validate counts between Fourth Shift \ Sql Server \ Verify number of PO headers and Need to code for this
Staging tables. lines
217 5380 Open PO's Extract validation
218 5390 Open PO's Import PO Header
219 5391 Open PO's Update ASL Release method
220 5392 Open PO's Import Po Lines
221 5392 Open PO's Import Blanket Releases (Exclude Expense)
222 5394 Open PO's Manually Release G Code blanket releases
223 5395 Open PO's Filter out items on down rev PO's, setup revisions post Burl - 6-12-06 - Not sure if this is
conversion and load PO's manually required. I created a DFF on purchase
orders for Item rvision to handle down
rev parts on P.O.s..
224 5400 Open PO's Validate & Signoff load in Oracle 4
225 Assets Fixed asset extract
226 Assets Extract validation
227 Assets Import to Oracle
228 Assets Validate FA amd depreciation tie to GL & signoff Verify number of assets and value

229 Contracts Library Contracts Library Setup Manual Conversion


230 Contracts Library Validate & signoff price lists
231 Customer Contacts Extract from Outlook - into Excel 2
232 Customer Contacts Merge clean data 12
233 Customer Contacts Import into Oracle through CRM utility 2
234 Customer Contacts Validate & Signoff load 1
235 GL Balances Validate GL mapping
236 GL Balances Pull GL extract from 4th Shift
237 GL Balances Validate & Reconcile GL extract
238 GL Balances Load GL balances to Oracle
239 GL Balances Validate & SignoffGL balance load Verify GL balance value
69 Inventory Balances Load preferred Sub-Inventory's
70 Inventory Balances Load preferred location locators
111
112
Purpose: The intent of this worksheet is to outline and track IT cutover tasks required to setup the production instance and related transition tasks required for our lagacy systems when we go-live. Examples of tasks to outline are migration of customizations, manager activations,
reporting setup, printer setup, workflow load, alert load, interface validations, etc.

ID Task Owner Comments


3 IT Phase 1 - PROD Instance
4 Prepare instance by installing "Post Gold" clone
5 Migrate all customizations
6 Scheduled processes
7 Configure concurrent managers
8 Quote printing
9 DB link (FSG's)
10 Transfer FSG's
11 Server mailer startup
12 Custom responsibility migration
13 PROD Instance last minute setups
14 Take PROD Pre-Conversions "Gold" snapshot

16 IT Phase 2 - PROD Instance


17 Backup plan
18 Alert profile change
19 Alert sysadmin granted
20 Alert scheduled processes
21 End user PC configurations
22 J-initiator push
23 Remote user setup configurations
24 End user account setup
25 Production Gold snapshot taken
26 Incremental conversions
27 Production Checkout

29 IT Phase 3 - Go Live Prep


30 Reconfigure drives ERP03
31 Reconfigure drives ERP DEV
32 Final Production snapshot taken
33 Decommission legacy systems
34 Refresh Test & Patch instances

36 Cutover Period Data Loads (Dynamic Insertion):


37 Transfer new items or BOM's
38 Input ECO's
39 Receiving Transactions
40 Enter Held PO's and Paper Purchase Req's
41 Stockroom Issues and Receipts
42 Generate 2 Weeks? of Invoices
43 Apply Dummy Cash Receipts?
Post Cash Receipts for Manual Billings and Old
44 Invoices
45 Enter Invoice Transactions
46 Contract & Deliverable Changes
47 Cut all Checks Prior to Go-Live?
48 Enter Shipped Product?

51 Financial Cut Over Tasks


52 Closeout Time Reporting in Legacy System
53 Open GL Periods
54 Validate Opening Balance Sheet
55 Financial Tie Outs
56 Run Travel Checks
57 Manual Journal Entries
Create a "Fourth shift uninvoiced reciepts" account in Oracle to apply invoice entered in oracle for items that had been received in Fouth Shift but not match to an invoice
58 Uninvoiced Reciepts in Fourth Shift.

Verify DB Synonyms
Hot & Cold Backup Integration
Switch Database Links
Disaster Recovery Setup
Create Prod Performance Baseline
Test Customizations
Turn on Managers
Performance Monitoring & Tuning
Define Concurrent Process for Automatic Running
with Frequency
Purpose: The intent of this worksheet is to define the senior management criterion for deciding if we are ready to go-live. The
Configuration, Conversion and Cut Over task sheets along with the CRP3 and mini CRP script will capture the details.

Category Criteria Go-live First week First Closing Status/Confidence Notes


Finance P & L working X
Generate Revenue / GM X
General Ledger tie-out X
Balance sheet working X
AP/AR functionality X
INV transfer in/out of stock X
OTL / iExpense working properly X
Old 4th Shift Database available X

All programs validated and tied-out financially for 2007 X


Jan and Feb 2007 financials validated; March in
progress X
Assets Input X
ADP interface or acceptable work around X
All Indirect Projects loaded and validated X
SVB Feed Functioning X

General All Priority Issues Resolved X


All Go-live Reports Functioning X
Discoverer Worksheet Reporting Functioning X
All Forms Working X
All Workflows and Alerts Functioning X
Approved Go-Live Plan (issue resolution, escalation,
help desk) X
Successful Performance Test X
Successful CRP3 X
Mini-CRP (Rifleshots) test in copy of PROD X
Key users trained on key processes X
Backups identified X
All Configuration & Conversion Tasks Validated X
Successful Sarbanes Compliance Review X

ENG Smarteam Interface Functional X