Journal Web 110416143043 Phpapp02

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Hyperion Financial
Management
MANAGING JOURNALS
Provided By: BISP Created By: Amit Sharma

http://bispsolutions.wordpress.com SME - Hyperion
bisp.consulting@gmail.com BISP Team
http://learnhyperion.wordpress.com
INTRODUCTION
Hyperion 11.1.1.3 | Journal |Created by : Rupam Majumdar |BISP © Amit Sharma

Page 1
After you load or enter data into the database, you might need to
make adjustments to it. Journals enable you to make adjustments
to accounts after the data is loaded or entered. They provide an
audit trail of changes made in the application and indicate the
accounts, entities, and periods that were affected.
Why use Journals versus data grids or data forms?
 We can create recurring journals that repeat for a number of
future periods.
 We can create auto reversing journals that generate an
automatic reversing entry in the following time period.
 Use the approval process for journals to provide
accountability.
Account Journal ADJUSTED ACCOUNT

Balance Adjustment BALANCE
Journal features:
 You can create double-sided journal entries by using debits
and credits.
 You can balance entries, or you can permit single-sided, out-
of-balance entries.
 You can create recurring journals that are repeated for a
number of future periods.
 You can create auto reversing journals that generate
automatic reversing entries in the next time period.
 You can use the journal approval process to provide accountability.
Journal Uses
Page 2
Journals are used to record many types of adjustments.
 Reclasses
 Entry corrections
 Reversals
 Accruals
 Minority interest accounting entries
 Elimination of adjusting entries
 True ups
 Allocations
Adjusting Data Using Audit Trails

Financial Management journals provide an audit trail of the
changes made in the application. Journals tell you which users
have made adjustments and the accounts, entities, and time
periods that are affected. All adjustments that are made using
journals must be reviewed and approved before you can post
them.

Page 3
Submitting Journals for Review

After you create a journal, you need to submit it to your
supervisor for approval. After your supervisor approves the
journal, you can post it to the Financial Management database.
The approval process is covered later in this lesson.
Sr. Accountant/ Financial

Analyst
Create Journal ACCOUNT MANAGER
Submit Journal for

approval REVIEW AND APPROVE
JOURNAL
Receive Approval
Post journal

Page 4
Journals and the Value Dimension

The Value dimension plays an important role in journal
processing. When you load data from a file or use a data form or
grid to enter data, the values are stored in the Entity Currency
member of the Value dimension. When you post adjustments
from a journal, the adjustment values are stored in the Entity
Currency Adjs member. Financial Management stores the posted
adjusted data by combining the values in the Entity Currency and
Entity Currency Adjs members and storing the result in the Entity
Currency Total member. The posted adjusted value is used during
the consolidation process.
Multiple Journal Postings

If more than one journal is posted to the Entity Currency Adjs
member for the same account, the results are cumulative. The
total from the current journal is added to or subtracted from the
existing total in Entity Currency Adjs.

Page 5
WORKING WITH JOURNALS
When we want to work with journal, The Workspace is the

Centralized place where we will get the access for all the Journal
related work.
The URL
http://<servername>:19000/workspace
Credentials (Default , unless it changed or modified later)
Userid : admin
Password: password
After login to Workspace ,
1. Navigate to Consolidation Application .
2. In Browser View Go To LOAD TASK > LOAD JOURNAL

Page 6
Load the Journal.
After successful loading you will get the confirmation.
If you get any error It will be displayed here too.
Using the Templates Process Pad on the Desktop

The Journal Templates process pad is a bar at the top part of the
Financial Management Desktop that guides you through a series
of tasks related to the journal template process. The following
table describes the buttons that are available on the Journal
Templates process pad:
Page 7
Button Task
Create, edit, and delete standard and recurring
journal templates, create journals using recurring
tem lates, and view lists of journal templates.
View the status of periods, and open and close
periods.
Opening Periods for Journal Entries

For each scenario, you must open time periods before you can
post journal entries to them. By default, all periods in Financial
Management have an initial status of Unopened. You can open
and close periods at any time, but you cannot change an opened
period to unopened.
You open periods using the Manage Periods task.

To access the Manage Periods page:
1. Select Tasks > Journal Tasks from the menu bar.
2. Select Manage Periods

Page 8
TO WORK WITH JOURNAL THE FIRST THING YOU NEED TO

DO IS OPEN A PERIOD.
Accessing Journals
In Financial Management, you use the Process Journals task to
create journals and to enter information into the journals. You
enter journal information by using journal templates or creating
blank journals.
You can create journal groups to help classify journals by type,
such as reclasses, allocations, and overhead.
Using Journal Templates
You can create journal templates to save time when you enter
journals. You can create these types of journal templates:
Page 9
 Standard templates, which contain accounts and entities for

adjustments that you enter frequently.
 Recurring templates, which contain complete information for
identical journal entries that recur for more than one period.
Templates apply to all scenarios in an application. They are not
dependent on scenario and year.
Recurring templates are dependent on the Value dimension
member.
To access templates, you must be assigned the Manage
Templates security role
Creating Standard Journal Templates

You can create a journal template when you need to post journals
that have common adjustment information. For example, you can
create a template that contains information such as common
entities or accounts, and use the template as the basis for
journals that contain similar adjustment information.
When you create a template, you select whether the journal is
balanced, balanced by entity, or unbalanced.
To create standard journal templates:

1. Open an application for which to create a journal template.
2. Click Manage Journals Templates.

Page 10
There are two type of Journal you can create.
1.Standard
2.Recurring
Also there are subtype
Type Description
Balanced Total journal debits and credits must balance before
you post the journal.
UnBalanced Total journal debits and credits need not balance
before you post the journal.
Balanced by Total debits and credits for each entity must
Entity balance before you postthe journal.
3.Select Standard Templates.
4. The label can be a maximum of 20 characters. Do not

include spaces in the label and do not use these
characters: . + - */ # {} ; , @ ” The description is optional
and can be a maximum of 255 characters.

Page 11
5.Select a balance type: Balanced, Unbalanced, or Balanced by

Entity.
Optional: Enter a Journal Group for the journal.
Note:
The journal group that you assign must exist in the application.
Optional: Enter debit or credit amounts and a description.
Click OK.
Standard template created.
Creating Recurring Templates
You can create recurring templates when you need to make

identical adjustments frequently.
For example, you can create a recurring template that contains all
the journal information, and use the template to generate
Approved journals automatically for a specific scenario, year, and
period.
To modify a template, you must have All access to the security
class assigned to the template.
To create recurring templates:

1 Open an application and click Journal tasks.
2 On the Manage Journal templates process pad, click Recurring.

Page 12
Select Recurring Templates, and from Journal Templates, click

New.
Enter a template label and description
Click SAVE
In case of any error it will pop up a new window and will inform,
otherwise it will be successfully saved.
Page 13
Setting the Point of View

Before creating journals, you must set the point of view based on
your requirements. The point of view determines the members
that are displayed for the Scenario, Year, Period, and Value
dimensions. You can change the dimension members for these
dimensions by clicking the appropriate links.
Creating Journals
After setting the point of view, click the New button to display the
New Journal page. You can choose either to start with a blank
journal or to create the journal from a template.
New Journal Options:

 If you select Create as Single Entity Journal, Entity is added
to the journal point-of-view bar and you can select a single
entity for the journal.
 If you clear Create as Single Entity Journal, you must select
entities in the journal rows.

Page 14
Entering Journal Data

After creating a journal, you enter the journal data.
 For single entity journals, select the entity from the point-of-
view bar.
 Type a label and description.
 Select the balance type and assign a security class
(optional).
 Select an account and a member for the other dimensions of
each row. For multiple entity journals, select the entity for
each row.
After entering the journal data, you can use the Scan button to
verify that all entries are valid. If the journal contains errors, a
separate window displays the scan results by row number.

Page 15
Journal Review Process

 Users review and submit journals. The journals are submitted
for approval by selecting the Submit option in the Process
drop-down menu on the Process Journals page. Users can
submit journals one at a time or in batches.
 After a user submits a journal, the status of the journal
changes from Working to Submitted.
 After a user submits a journal for approval, a reviewer (a
user with the Journal Approver security role) approves or
rejects the journal by selecting the Approve or Reject option
in the Process drop-down menu.
 After a supervisor approves the journal, users can post it by
selecting the Post option in the Process drop-down menu.
Journals are normally posted once their status is Approved.

Page 16
It is important to note that if you have the Post Journals security

role, and the period is opened, you can post a journal with a
Submitted, Working, or Rejected status.
You can also unpost a posted journal. Unposting a posted journal
creates reversing entries for the journal in the database and
changes the status of the journal to Rejected.
NOTE
At any time, you can process journals by selecting them from the
list of journals on the Process Journals page. You can also use this
method to process multiple journals at the same time.
Viewing Adjusted Data in Data Grids
You can view the adjustments made to the accounts for an entity
by using a data grid. You can change the Value dimension in the
point of view of the grid to view the values in the Entity Currency
Adjs, Entity Currency, and Entity Currency Total members. When
you select the Entity Currency Adjs member, accounts that have
adjustments posted from several journals display cumulative
values. You can view the adjustment detail for these accounts by
right-clicking a cell and selecting Cell Adjustments.

Page 17
Viewing Adjustments Using the Entity Details Report

You can use the Entity Details report to view details of the entire
consolidation path for a specific cell, including the journal entries
that generated in the journal posting process.
You generate the Entity Details report by right-clicking a valid
intersection and selecting Entity Details.
NOTE
In an entity report for a Parent entity, the data shows only the
totals from its children.

Page 18
DETAILED WORK FLOW :
Step 1:
Open the Period.

Page 19
Step 2:
Create a New Journal
The Journal Type -

a. Standard.
b. Recurring.
And whether it will be
a. Regular.
b. Auto Reversing.

Page 20
Whether we will use any Journal template or use a new Blank

Journal.
Step 3:
Now we need to define a New Journal Details. First we give
following description including mentioning whether it is Balanced
or Unbalanced.
Step 4:
Now we specify The Journal information.
1. The POV
2. Which account dimension member Data to be modified
through journal?
3. The Debit and Credit amount
(In case when we select Balanced Journal, the Debit and
Credit amount should be the same in total and Variance
should be ZERO.
For unbalanced journal this is not required. )

Page 21
Step 5
Save the Journal.
Step 6:
After creation of Journal the next options available are
a. Submit
b. Approve
c. Reject
d. Post
e. Unpost
Once the developer created the Journal according to requirement

he should submit it to his upper level for checking. For this
purpose we use SUBMIT.
After the developer submit the Journal , next it moves to Review
level.
This is including in Process Management.

Page 22
After The higher authority approve this journal the Working status
changed to Submitted.
When the Journal is approved by series of Review Level it moves

upwards. If anybody feels the Journal needs some modification he
can reject it, then The journal will show the Rejected Status and
will be returned back who last approved this journal. He may be
do some modification and Approve again to senior.
When the person who is senior most to approve the Journal
confirms the journal ha can post it. After posting it shows the
effect in Data Grid.
The status changed to posted.

Page 23
After Posting The Journal goes to READ only Mode.
During the review process , the incorrect journal can be unposted.
When any journal unposted the result revert back to original

position. How many time any Journal posted or unposted that can
be known from Data Grid “CELL ADJUSTMENT” details.
After few time posting and unposting.
When these any adjustment is performed through journal entries,

The results reflects in “Entity Currency Adjustment” .
Posted Journal shows 100 in “Entity Currency Adjustment”.

Page 24
When we unpost this journal , it reverts back and the “Entity

Currency Adjustment” goes to ZERO adjustment value..
This is the view from the Desktop client, where as we can see this
same information from Workspace DataGrid too.
Login to Workspace
Page 25
Navigate
Application>Administration>ManageDocument>DataGrids.
Create one New Data Grid, set the same Point of View.
It show the same Data grid.
The adjustment through Journal are marked. In our Journal we

defined July journal so the Value is shown where as The August
Journal show the ZERO value.
The same Journal information you can retrieve from “CELL

ADJUSTMENT”.
Multiple time is shown because number of times posting and

unposting.

Page 26
Now we will see the Unbalanced Journal details.
When we work with Unbalanced Journal we don’t require to have

multiple value in journal, we can have single value as well. The
variance can be non-zero as well. If there is non-zero variance in
Balanced Journal you will get error.
But when it is unbalanced Journal there is no error for non-zero

journal.
Based on Account dimension member, the list of custom

dimension member changed. .
So, lets create a unbalanced Journal for entity SUNNYVALE for the
month January 2010.
The creation process is the same, the definition changed

Page 27
The variance is 500 and now we submit this Journal. Hence the
status of journal changed to SUBMITTED.
Next we post the journal and will see the change in Data Grid in
workspace.
We enter some value 15000 in <Entity Curreny>
Submit the Data in Server.
The Data Grid refreshed and the change is shown in Data Grid.
Page 28
We can check the Journal adjustment details From “Cell

Adjustment”
With this Cell Adjustment value we can track the process of

journal adjustment. Like how many times any user performed any
mistake and reposted journal.
AUTO REVERSING JOURNAL
Scenario

Page 29
We create auto-reversing journals to enter adjustments that you

want to reverse in the next period. For example, our company
mistakenly booked February revenue in January. We can create
an auto-reversing journal entry to debit the revenue in January.
The journal entry reverses in February, and credits revenue in the
correct period.
Prerequisites
Before starting this tutorial, you should:

1. Have access to or have installed Oracle® Hyperion Financial
Management, Fusion Edition 11.1.1.3
2. Have installed and opened a Financial Management application
(eg:Bispapp1)
3. Have created a child entity (United States.California is used for
this tutorial)
4. Opened the periods for which you are generating and
reviewing auto-reversing journal entries (Jan 2010. Feb 2010)
Creating Auto-reversing Journal Entries

In this part of the tutorial, you create an auto-reversing journal
entry in the United States.California entity. The entry is for
February revenue that was incorrectly credited in January 2010.
1 Open your Financial Management application, and In the
. Browser View pane, navigate to Tasks > Journal Tasks >
Process Journals.

Page 30
On the POV bar, select Scenario:

Actual, Year:2010, Period:
January, Value: <Entity Curr Adjs>,
and click New
Select Start with blank Journal. Under

Type, select Auto-reversing. Click OK.
We provide the following POV

Dimension Value
Account LongTermReceivables, Cash
Entity UnitedStates.California
Scenario Actual
Period January, February
Value <EntityCurr Adjs>

Page 31
Year 2010
View Periodic
ICP ICP None
Custom1 None
Custom2 None
Custom3 None
Custom4 Decreases
Scan and Save The Journal.
Then SUBMIT

Page 32
We can check the Process status.
Now we POST “AutoRev_BISP”
Reviewing Auto-reversing Journal Entries

After the auto-reversing journal entry is approved and posted, you
can review it in the next period (February) to ensure that it was
reversed correctly.
1In the Browser View pane,

. navigate to Tasks > Journal
Tasks > Process Journals.
In the POV for Period,

select February, and click OK.

Page 33
The status of the journal for February is automatically set to

Approved.
4. Perfrom the following actions:

a. Review the journal
The journal is reversed in February and is ready to be posted.

b. Click Close
Select the check box to the left of AutoRev J1, and
select Process > Post.

Page 34
Navigate to DATA GRIDS
Set The POV
Period(2) : January , February.
Account(2) : LongTermReceivables, Cash.
The account Cash is debited in January and credited in February.

Similarly, the account LongTermReceivables is credited in January
and debited in February.

Page 35

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http://learnhyperion.wordpress.

Provided By: BISP Created By: Amit Sharma

Hyperion 11.1.1.3 | Journal |Created by : Rupam Majumdar |BISP © Amit Sharma

Account Journal ADJUSTED ACCOUNT

Journals are used to record many types of adjustments.

Adjusting Data Using Audit Trails

Hyperion 11.1.1.3 | Journal |Created by : Rupam Majumdar |BISP © Amit Sharma

Submitting Journals for Review

Sr. Accountant/ Financial

Submit Journal for

Hyperion 11.1.1.3 | Journal |Created by : Rupam Majumdar |BISP © Amit Sharma

Journals and the Value Dimension

Multiple Journal Postings

Hyperion 11.1.1.3 | Journal |Created by : Rupam Majumdar |BISP © Amit Sharma

WORKING WITH JOURNALS

When we want to work with journal, The Workspace is the

Credentials (Default , unless it changed or modified later)

After login to Workspace ,

1. Navigate to Consolidation Application .

2. In Browser View Go To LOAD TASK > LOAD JOURNAL

Hyperion 11.1.1.3 | Journal |Created by : Rupam Majumdar |BISP © Amit Sharma

Load the Journal.

After successful loading you will get the confirmation.

If you get any error It will be displayed here too.

Using the Templates Process Pad on the Desktop

Opening Periods for Journal Entries

You open periods using the Manage Periods task.

Hyperion 11.1.1.3 | Journal |Created by : Rupam Majumdar |BISP © Amit Sharma

TO WORK WITH JOURNAL THE FIRST THING YOU NEED TO

Using Journal Templates

 Standard templates, which contain accounts and entities for

Creating Standard Journal Templates

To create standard journal templates:

Hyperion 11.1.1.3 | Journal |Created by : Rupam Majumdar |BISP © Amit Sharma

There are two type of Journal you can create.

Also there are subtype

3.Select Standard Templates.

4. The label can be a maximum of 20 characters. Do not

Hyperion 11.1.1.3 | Journal |Created by : Rupam Majumdar |BISP © Amit Sharma

5.Select a balance type: Balanced, Unbalanced, or Balanced by

Standard template created.

Creating Recurring Templates

You can create recurring templates when you need to make

To create recurring templates:

Hyperion 11.1.1.3 | Journal |Created by : Rupam Majumdar |BISP © Amit Sharma

Select Recurring Templates, and from Journal Templates, click

Enter a template label and description

Setting the Point of View

New Journal Options:

Hyperion 11.1.1.3 | Journal |Created by : Rupam Majumdar |BISP © Amit Sharma

Entering Journal Data

Hyperion 11.1.1.3 | Journal |Created by : Rupam Majumdar |BISP © Amit Sharma

Journal Review Process

Hyperion 11.1.1.3 | Journal |Created by : Rupam Majumdar |BISP © Amit Sharma

It is important to note that if you have the Post Journals security

Hyperion 11.1.1.3 | Journal |Created by : Rupam Majumdar |BISP © Amit Sharma

Viewing Adjustments Using the Entity Details Report

Hyperion 11.1.1.3 | Journal |Created by : Rupam Majumdar |BISP © Amit Sharma

DETAILED WORK FLOW :

Hyperion 11.1.1.3 | Journal |Created by : Rupam Majumdar |BISP © Amit Sharma

Create a New Journal

The Journal Type -