Minutes of the Provincial Planning Committee (PPC) Meeting (1st Quarter - 2011)

Venue Date & Time Participants:

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. 46. 47. 48. Mr.A.Sivaswamy Mr.R.Umakanthan Eng.A.E.S.Rajendra Mr.R.Raveendren Mr.U.L.M.Haldeen Mr.S.Thiruvakaran Mrs.N.Inparaj Mrs.Emelda Sugumar Mrs.R.Ketheeswaran Mr.N.Vethanayagan Mr.A.Pathinathan Mrs.P.Sivalingam Mr.I.S.M.Mohideen Mr.C.Pathmanathan Mr.M.B.Jeyaharan Mr.T.Visvaruban Dr(Mrs). S.Thurairatnam Dr. S.S.Sivanathan Eng.K.S.Sivapatham Eng. T.Sivarajalingam Mr.R.Visvalingam Mr.K.Subramaniam Eng..S.Mohanadevan Mr.J.J.C.Phelician Mr.K.Maheswaran Mr.S.Annathurai Mr.N.Varatharasa Mr.S.Krishnananthan Mr.K.Sivaharan Mr.S.Sivaguru Mr.P.Sivalingam Mr.K.Jeyaratnam Eng..T.Bharathithasan Mr.P.R.N.Colin Mrs.M.G.Vilvaraj Mrs.S.Pathmaranjan Mr.N.Sarveswaran Mr.M.Thushiyanthan Mrs .A.Kuruparan Mr. S.Yoharajan Mr.K.Sadagopan Mr.B.Kajendren Mr.S.Kirubaharan Ms. M.Yogeswary Mr.N.Mayooran Mr.S.Rajhkumaran Mr.N.Suthanthiran Mr.S.Vasuthevan Chief Secretary, NP Deputy Chief Secretary, Planning ,NP Secretary, M/Infrastructure, NP Secretary,Ministry of Health Secretary,Ministry of Agriculture Secretary,PPSC Asst.Secrtary,Ministry of Local Govt. Govt.Agent,Jaffna Govt.Agent,Kilinochchi Govt.Agent,Mannar Govt.Agent,Mullaitivu Regional Commissioner, Jaffna Regional Commissioner, Vavuniya Director Planning,Ministry of Agriculture Commissioner,Dept.of Motor Traffic Commissioner,Dept.of Probation and Child Care Provincial Director, Dept of Indigenous Medicine, NP Provincial Director, Dept. of AP & H, NP Provincial Director, Dept. of Irrigation, NP Provincial Director , Dept. of Road Development, NP Provincial Director , Dept. of Industries, NP Provincial Director , Dept. of Agriculture, NP Provincial Director of Buildings Provincial Director, Dept. of Rural Development, NP Asst.Land Commissioner,NP Director- Sports Deputy Director Planning-Edu. Director, MDTI, NP Director,Dept.of Social Service Director,Audit ACCD Head Office Senior Gov.Advisor,GIZ-PIP Project Director, Jaffna Kilinochchi WS & Sanitation Project Jaffna Kilinochchi WS & Sanitation Project Deputy Director Planning,Kachcheri,Mullaitivu Deputy Director Planning,Vavuniya ADP, Planning Secretariat, NP ADP, Planning Secretariat ,NP ADP, Planning Secretariat, NP. Director, CIRM, NP Team Leader,OIS Data Entry Operator, PPS Data Entry Operator, PPS Programme Assistant, Dept. of Probation & Child Care, NP Programme Assistant,PPS,NP Programme Asst.,PPS,NP Programme Asst.,Chief Secretarys Office,NP Management Assistant, PPS, NP

: - NPC Conference Hall, Public Library, Jaffna : - 6th April 2011 , 9.00 a.m

The Chief Secretary Mr. A. Sivaswamy chaired the meeting and welcomed all those who were present for the 1st Provincial Planning Committee meeting for the year 2011. He further pointed out that the Northern Provincial Administrative institutions have already been shifted to Jaffna from 1st of February 2011 and this is the 1st Provincial Planning Committee meeting in the Jaffna District. He thanked all officers for their hard work and contribution to implement all development programmes in the Province. He further said that, more than 98% of the imprest have been received from General Treasury for the year 2010 and also thanked the Finance Commission for recommending the Provincial needs to release the imprest for our province. In addition the this he thanked all funding agencies for working with government to implement the development programmes in each District of the Province.

1. Adoption of Minutes
Minutes of the previous meeting held on 27th December 2010 were adopted unanimously. This was proposed by Eng. A.E.S. Rajendra, Secretary, Ministry of Infrastructure Development and Seconded by Mr.R.Raveenthiran , Secretary, Ministry of Health Northern Province.

2. Matters arising out of minutes of the previous meeting

2.1. Divisional Statistical Hand Book 2010 All Divisional Statistical Hand Books for the year 2010 were received from all 5 Districts. 2.2. Divisional Resource Profile 2010 Reports have received from Jaffna, Mannar, Mullaitivu and Vavuniya Districts. In Kilinochchi District, Karachchi and Pallai Divisions have submitted their reports. The reports still have not been received from Kandawallai and Poonagari divisions .Deputy Director Planning KiIlinochchi informed that the reports will be sent within a week . Deputy Chief Secretary, Planning informed that, the Divisional Statistical Hand Book and Resource Profile are very useful for the sectoral development activities in the Province. Therefore he suggested that soft copy of the above reports may be sent to the Provincial Planning Secretariat for the sectoral planning purposes. A sum of Rs.25,000/- has been allocated for each Divisional Secretariat under CBG for the preparation of above reports for the year 2011 .

3. Approval of Memoranda
Provincial Planning Committee has approved the following memos.
Memo No
3.1.CBG
CBG/2011/01 CBG/2011/02 CBG/2011/03 CBG/2011/04 CBG/2011/05 CBG/2011/06 CBG/2011/07 CBG/2011/08 3.2 PSDG PSDG/2011/01 PSDG/2011/02 PSDG/2011/03 Dept. of Cooperatives Ministry of Agriculture Dept.of Agriculture 3.000 0.157 5.000 Approved Approved Approved Provincial Land Adm. Dept.of Agriculture Dept.of Motor Traffic Dept.of Probation Dept.of Probation Dept.of Industries Provincial Treasury. Provincial Planning 0.668 0.724 4.000 0.200 0.700 0.055 5.700 0.500 Approved Approved Approved Approved Approved Approved Approved Approved

Sector

Amount in RsMn.

Conditions

The Chief Secretary informed that, the Mechanical Engineers report is required for major repairs of vehicle. (Details are shown in the Annexure I)

4. Review of Progress AIP 2010

Asst. Director Planning presented the progress position on AIP 2010 programme. 4.1. Progress under Criteria Based Grant-2010 The budgetary allocation is Rs.309.86 mn .This allocation has been revised as Rs.300 mn by the Finance Commission. A sum of Rs.300.0 mn has been released as an imprest for various Departments.Rs.299.43 mn reported as an expenditure up to 31.12.2010.
(Details are shown in the Annexure II)

4.2. Progress under Provincial Specific Development Grant (PSDG) The budgetary allocation of PSDG for the year 2010 is Rs.1, 441.31 mn . It has been revised for Rs.1,205 mn by the Finance Commission. A sum of Rs.1,203.99 mn has been released as an imprest for various departments. Rs.1,201.35 Mn reported as an expenditure up to 31.12.2010.
(Details are shown in the Annexure III)

4.3. Progress under Health Sector Development Project(HSDP) A sum of Rs.1, 081.43 Mn. has been allocated under Health Sector Development Programme (HSDP) for the year 2010. The allocation has been revised by Rs.1,010.81 mn Out of this amount Rs.237 mn has been reported as an expenditure up to 31 December 2009. Rs.772.18mn reported as expenditure up to Dec..2010. A total sum of Rs.1,009.18 mn has been reported as expenditure up to 31st Dec.2010. 4.4. Progress under Education Sector Development Project (ESDP) The total allocation of ESDP for the 2010 is Rs.300.00 mn and imprest fully released.A sum of Rs.299.99Mn reported as an expenditure up to 31.12.2010.

4.5 Educational Sector Projects

Deputy Director of Education explained the progress position on educational sector projects. 4.5. (i) Secondary Education Monitoring Project (SEMP) A sum of Rs.12.7 mn has been received as an imprest under SEMP for the year 2010. Rs.11.78 mn reported as expenditure up to 31.12.2010.

4.5.(ii). Educational Knowledge Society Project (EKSP) The imprest received for EKSP is Rs.47.4 mn for the year 2010. Rs.47.33 mn reported as expenditure up to 31.12.2010. 4.5.(iii) Basic Education Sector Unit (BESU) The allocation for BESU is Rs.15.67 mn for the year 2010. A sum of Rs.14.07 mn has been released as an imprest .Out of this amount a sum Rs.11.07 mn reported as expenditure up to 31.12.2010 4.5.(iv) Nawodaya The total allocation for the year 2010 is Rs.30.0 Mn. A sum of Rs.25.50 mn released as an imprest. Rs.25.47 mn has been reported as an expenditure up to 31.12.2010

5. Vadakkin Vasantham - 2010 Action Programme

A sum of Rs.20, 678.58 Mn has been estimated for the Vadakkin Vasantham Action Programme for 3 years (2010- 2013). Out of this amount Rs.6,934.82 mn has been allocated for the year 2010 under Provincial funds and other source of funds including donor funded projects. 3,076 activities have been identified for implementation. Out of which 1,732activities completed and sum of Rs.4,132.43 mn reported as expenditure up to 31.12.2010.

Details are as follows. Sector

Total Estimated Cost Allocation Rs.in Mn 2010 951.67 1,086.12 1,599.86 1,035.55 2,261.46 6,934.82 Expenditure up to

Rs.in Mn (2010 2013)

M/Agriculture M/Education M/Health
M/Infrastructure

31.12.2010
588.08 658.77 1,509.73 596.67 779.29 4,132.43

5,458.00 7,368.30 2,007.24 1,195.00 4,650.04 20,678.58

M/Local Govt. Total

6.

Regional Initiative under PSDG A sum of Rs.75 Mn has been allocated for the Regional Development Initiative under PSDG. In addition to this Rs.50.00 mn has been transferred to the Regional Development Initiatives from Ministries/Departments for the initial development activities for shifting of Northern Provincial Departments. Out of the total amount of Rs.125 mn, Rs.124.05 mn has been released.( Lead Project

Rs.27.00 mn , Urgent Priority Works Rs.36.05 mn , Shifting for Kilinochchi/Jaffna Rs.61.00 mn). A sum of Rs.116.61 mn reported as expenditure up to December 2010.

7. Upfront Activities and Urgent Priority Work s under PSDG (Flexibility Amount) A sum of Rs.82.36 Mn has been allocated as a flexibility amount under PSDG for Ministries and Departments for the upfront activities and urgent priority works.( Upfront Rs.31.35 mn , Urgent

Priority Works Rs.50.96 mn).Rs.62.75 mn reported as an expenditure up to December 2010.

8. Progress on Donor Funded Project Mr.M.Thushyanthan, Asst Director Planning, explained the progress position of Donor funded project . 8.1 North East Housing Reconstruction Project (NEHRP) The progress positions of NEHRP are as follows: Total Houses Damaged assets in 2010 -168,130 Nos. Allocated Houses-27,392 Nos. No of Houses Completed-14,763Nos. Houses under construction -12,629 Nos.

8.2 Pro-Poor Economic Advancement and Community Empowerment Project (PEACE) Total Allocation Rs.1550 Mn Project Period-February 2007 to May 2011 Total Allocation For the Irrigation schemes- Rs.855.0Mn Expenditure up to December 2010 For the Irrigation schemes-Rs.331.3Mn Details are as follow: Name of the Scheme Nampan kulam (Vavuniya) Mamaduwa (Vavuniya South Akathimurrippu (Musali,Mannar) Thadchchinamaruthamadu (Madhu,Mannar) Thenniyankulam(Thunukai,Mullaitivu) Akkarayankulam(Karachchi,Kilinochchi) Total 100.00 300.00 855.00 50.60 27.00 331.30 52% 15% Total Allocation (Mn) 30.00 50.00 325.00 50.00 Financial Progress(Mn) 27.80 48.70 161.90 15.30 100% 100% 60% 35% Physical Progress

8.3 Re- awakening Project (RAP) The following 4 components covered under this project for the year 2004 Oct to 2013 March.

Village Rehabilitation & Development - Rs.580.0 mn Essential Rehabilitation & Improvement to selected Major Irrigation Schemes Rs.1015.0 mn Cluster level livelihood support activities Rs.50.0 mn Institutional Capacity Building Rs.187.0 mn

The progress position of Major Irrigation schemes are as follows. Name of the Scheme Giant Tank Valukaiaru Pavatkulam Total Allocation Rs. In (Mn) 625.0 280.0 110.0 Expenditure up to 27th Dec. 2010 Rs.in (Mn) 250.0 172.0 41.0

Under the Livelihood Support Activities, In the batch II 8,510 loans have been issued. For this purpose a sum of Rs.154.9 mn has been released. Batch III 3,428 loans issued worth of 73.1 mn. 8.4 NECORD II Supplementary Loan

Emergency Rehabilitation Project ADB & GOSL funding Total Allocation - 16.60 mn US $(12.80 mn US $ - ADB, 3.80mn US $- GOSL) Contract period - 2 years Multi Sectoral Project Components: i) Infrastructure and Civil Works - 9.0 mn US $ ii) Supplies and Equipments - 2.0 mn US $ iii) Project Implementation - 5.6 mn US $ Out of 69 projects 50 Project approved by the ADB at the cost of Rs.685.14 mn 40 Project Tender Called, 18 Project Tender Awarded Expenditure reported up to 31st March 2011 Rs.11.11 mn
8.5 Provincial Road Projects
a) Northern Road Connectivity Project ADB Total Allocation 28.53 Mn US$ ADB Contribution 89%, Government 11% 140 km C,D Roads Covered Vavuniya and Mannar District Project Period - 5 Years(June 2010 June 2015) Advanced Procurement Activities Completed and 6 packages of roads contract awarded in Mannar and Vavuniya Districts each 3 pakages.. Project agreement signed in Nov 2010.

b) Provincial Road Project World Bank Total Allocation 21 Mn US$ 100 km CD Roads (88 km is taken) Covered Jaffna District Project agreement signed Northern Province consultant appointed to prepare estimate. Project Commence Date - 31.03.2010 Project Completion Date - 31.03.2015 Feasibility study, Road Selection, Design, Estimation works completed. Selection of supervising consultant - ongoing

c) Conflict Affected Rehabilitation Emergency Project (CARE) - ADB Total Allocation 36.23mn US $

ADB Contribution 89%, Government 11% Project Period 3 years 100 km Provincial Road ( 84.08 km is taken) 100 km Local Authority Road( 77.64 km is taken) Covered Mannar, Vavuniya,Mullaitivu and Kilinochchi Districts

8.6 Emergency Northern Recovery Project (ENReP) Scope of the Project is Support the Governments efforts to rapidly resettle the Internally Displaced People (IDPs) to their original places of residence in the Northern Province Funding 75.54Mn US $ - World Bank Project Period - Three years ( 2010 2013)

Progress position of the following components for the year 2010 and 2011 March
Component No.of works/ mandays Year 2010 Total Allocation (Rs.in Mn) Financial Achieveme nt (31.12.2010) Rs.in Mn Year 2011 Total Allocation (Rs.in Mn) Financial Achieveme nt (31.03.2011) Rs.in Mn

A-Emergency Assistance to IDPs B-Work fare programme C-Rehabilitation, Reconstruction of Essential Public & Economic Infrastructure

84 1.64 mn. 264

200.00 800.00 700.00

78.88 847.99 735.36

60.00 315.00

21.36 99.25

1,990.00

317.96

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UNICEF The Progress reported for the year 2010 is as follows.. Sector Budgetary Allocation Rs.in MN Education Health Social Service Probation & Child Care Local Govt. Total 101.59 104.70 9.09 13.41 10.36 239.15 Imprest Released up to 31.12.2010
(Allocation Revised)

Financial Progress Rs.in Mn Up to 31.12.2010 101.59 103.85 9.09 13.41 10.36 238.31

101.59 103.85 9.09 13.41 10.36 238.31

10. Performance Improvement Project (GiZ- PIP) Mr.K. Jeyaratnam, Senior Government Advisor, GiZ-PIP explained the progress position on 2010 and Key activities for the year 2011- 2013. This programme covers Human Resource Development and Local Governance for the period of January 2009 to December 2013.
Placement test conducted for 870 Northern Province and District/Divisional officers 396 staff successfully completed STEPS courses. 1145 staff trained since 2006 to 2010. English Language Teaching methodology for 30 teachers from 5 Zones. 3 ILDP Socio Economic profiles prepared with people participation in Valikamam West, Island South and Vadamaradchchi North Divisions. ILDP trainers trained and Published training materials. 9 resource persons certified for methodology training. Public redress complaints analysis training for 7 LAA.( Vavuniya-4,Jaffna-2, Mannar 1) The following Key Activities will be considered in HRD and Local Government for the year 2011- 2013. Build the Human Resource Management capacity Conduct good governance courses Organise the International Language and Development Conference- Language and Social Cohesion Integrated Local Development Planning Process Public Redress System Public Information Dissemination.

11. Centre for Information and Resource Management (CIRM ) Director, CIRM has presented the progress position on CIRM performance up to date. a. Preparation of Resource Profiles for Local Authorities Nanatan PS ( Mannar)Valigamam West PS( Jaffna),Vengalachettikulam PS(Vavuniya) are being commenced . b. c. A boundary map has been prepared for the Island South(Velanai) and Valigamam West (Chankanai) Pradhasiya Sabas maps have been prepared. Preparation of Sectoral Profile for Education - questionnaire has been prepared to collect data .A pilot project is being carried out for Nallur Educational Division. d. The Map has been prepared with the importance places for Mannar District and published.

e. 10 Maps including Province & Districts maps has developed and displayed in Dayata Kirula
Exhibition- 2011 .

f. The map showing the location of Northern Provincial Ministries and Departments in Jaffna
District has been prepared. Soft copy available in the CIRM office. Deputy Chief Secretary-Planning informed that, the CIRM unit is functioning with lack of staff. He requested atleast 3 Management Asst. should be appointed to the CIRM for it effective function. He thanked to Mannar Government Agent and Supporting staff for their fullest corporation to prepare Tourism Guide Book for Mannar District.It has been published last month. 12. Budgetary Allocation and Imprest Released for the year 2011 Asst. Director Planning presented the position on budgetary allocation and imprest released for the 2011 programme. 12.1 Criteria Based Grant-2011 The budgetary allocation for the year 2011 is Rs.275 mn . A sum of Rs.48.26 mn has been released as an imprest for various Departments.Rs.27.25 mn reported as expenditure up to 31.03.2011. 12.2. PSDG- 2011 The budgetary allocation of PSDG for the year 2011 is Rs.1,150.0 mn . A sum of Rs.76.10 mn has been released as an imprest for various departments. Rs.3.94 mn reported as expenditure up to 31.03.2011. Deputy Chief Secretary- Planning informed that the Finance Commission has approved PSDG plan for the year 2011 and he further said the approval letters already have been sent to relevant sectors. It has been pointed out that if any changes in the activities under PSDG more than Rs.5 mn worth of projects approval should be obtained from the Finance Commission.

12.3 UNICEF The Progress position for the year 2011 is as follows.
Budgetary Allocation Sector Rs.in Mn Imprest Received from Gen. Treasury Funds Transferred to Gen. Treasury by UNICEF for 1 Quarter
st

Imprest Released to Depts. By P.T 31.03.2011

Expenditure Rs.in Mn.

No. of Activities

Amount Rs.in Mn 19.10 12.57 5.37 7.32 44.36

Education Health

16 29 300.00 50.00 1 2 300.00 50.00 48

20.00 0.50 20.50

Social Service Probation & Child Care Total

13. Preparation of Capital Expenditure for the year 2012 Deputy Chief Secretary, Planning informed that the G II form will be issued next week for the preparation of capital budget for the year 2012. It should be based on the G-1 form which prepared for the budget 2011. 14. Jaffna Kilinochchi Water Supply and Sanitation Project(JKWSSP) Mr.T. Bharathithasan,Project Director of JKWSSP presented the position of the project. The objective of this project is to provide drinking water facilities to the part of Jaffna Peninsula, Pallai and Poonagari people from Irranaimadu Tank. This project will safeguard the ground water and avoid water pollution. Main purpose of this project to provide drinking water not any other purpose. It has been decided to schedule separate project meeting (PPCC) for this project in future.

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15. Resettlement of IDPS 386,501 IDPs consist of 119,146 families were resettled and 184,782 IDPs to be resettled in all five District as at 31st March 2011. Details are as follows.
No District Resettled To be Resettled Name .of Demining Villages

Families 1 2 3 4 5 Jaffna Kilinochchi Mannar Mullaitivu Vavuniya Total 27,160 37,515 21,225 23,126 10,120 119,146

Ind. 80,451 118,918 82,532 69,761 34,839 386,501

Families 15,495 239 7,555 12,784 5,080 41,153

Ind. 56,870 778 52,686 55,204 Mugamalai,Vembodukerny and Kilaly **Indicate below Maruthamadu,Makilankulam and Velankulam

19,244 184,782

**-Maritimepattru:Mullivaikkaal East, Mullivaikkaal West, Ambalvanpokkanai, , Kokkuthoduvai South, Kokkuthoduvai North, Kokkuthoduvai center, Thannimurippu, Semmalai East, , Thannerootru East, Kumarapuram, Kumulamunai center ** Oddusuddaan:Puthukkudiyiruppu East, Sivanagar, Manthuvil, Malligaitheevu, Ananadapuram, Puthukkudiyiruppu west, Kombavil, Iranaippalai, Thevipuram, Vallipuram, Udaiyarkaddu North, Udayarkaddu South, Suthanthirapuram It has been informed that only 17,975 people are remaining in the two welfare centers in Vavuniya. 16. Indian Housing Project It has been reported that District Secretaries/Government Agents already have sent the details and beneficiaries list for 4,485 repairs houses to the Presidential Task Force (PTF) Details: Jaffna Kilinochchi Mannar Mullaitivu Vavuniya Total 500 1,548 500 1,501 436 4,485

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