RIZAL TECHNOLOGICAL UNIVERSITY

College of Engineering and Industrial Technology

MANDALUYONG POLICE PERSONNEL INFORMATION MANAGEMENT SYSTEM

A Student-Faculty Collaborative System Development Study Presented to the Faculty of Computer Engineering College of Engineering and Industrial Technology Rizal Technological University Mandaluyong City

In Partial Fulfillment of the Requirements for the Degree of Bachelor of Science in Computer Engineering by: John Barkham C. Neyala Mark Joseph G. Corton Shemuel D. Bedaa Ruasunfi S. Valerio

Faculty Collaborator Engr. Emelita C. Presbitero

March 2010

RIZAL TECHNOLOGICAL UNIVERSITY

College of Engineering and Industrial Technology
APPROVAL SHEET This Student-Faculty Collaborative System Development Study entitled MANDALUYONG POLICE PERSONNEL MANAGEMENT INFORMATION SYSTEM, prepared and presented by John Barkham C. Neyala, Shemuel D. Bedaa, Mark Joseph G. Corton, Ruasunfi S. Valerio and in collaboration with Engr. Emelita Presbitero; in partial fulfillment to the requirements of the Degree of Bachelor of Science in Computer Engineering, has been examined and recommended for the acceptance and approval to Oral Examination. ___________________________ Engr. Julius U. Cabauatan Instructor, CPE58L _____________________________ Engr. Christopher L. Zaplan Adviser

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____________________________ Engr. Ronald N. Licsi Head, Computer Department Approved in partial fulfillment of the requirements for the Degree of Bachelor of Science in Computer Engineering by the Oral Examination Committee. Panel of Examiners: __________________________ Engr. Edwin G. Purisima Chairman __________________________ __________________________ Engr. Liberty P. Lagrosa Prof. Aphril A. Alcalde Member Member __________________________ NUP Jesus V. Cardovilla Client Accepted as partial fulfillment of the requirements in the subject Software Engineering with the grade of ________. ________________________________________ Engr. Oscar C. Garrovillas DEAN, College of Engineering and Industrial Technology

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College of Engineering and Industrial Technology

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DEDICATION

To Almighty God

To the dearly loved parents

To all the friends and acquaintances

To all the people who took part in the completion of this design project

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College of Engineering and Industrial Technology

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ACKNOWLEDGEMENT

This project study is not possible without the help of all the people who contributed their support to the researchers. They would like to extend their deepest appreciation to the following people: To Engr. Julius U. Cabauatan, for his practical guidance and shared of knowledge in documentary of this project study. To Engr. Christopher L. Zaplan, for encouraging the researchers build and finish the entire project. For his advice in strengthening the confidence of the researchers. And the Beloved Parents, for their financial support, love,

understanding, guidance on the right perception and values to the researchers. Above all, the Almighty God for the blessings and guidance for making this project study successful.

RIZAL TECHNOLOGICAL UNIVERSITY

College of Engineering and Industrial Technology THESIS ABSTRACT
TITLE

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Mandaluyong Police Personnel Management Information System

PROPONENTS SCHOOL FACULTY COLLABORATOR ADVISER DATE

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Bedaa, Shemuel D. Corton, Mark Joseph G. Neyala, John Barkham C. Valerio, Ruasunfi S. Rizal Technological Universtiy Engr. Emelita C. Presbitero Engr. Christopher L. Zaplan March 2010

The purpose of this project is to develop the old system used in managing personnel records at Mandaluyong Police Station. Specifically, it sought to answer the following problems: (1) How long does it take to record the policemens profile in the current system? (2) How accurate is the process in producing the personal data sheets and the profile records sorted by gender, religion, blood type and status of appointment. (1) The main objective of the study is to come up with a system that will manage personnel information at the station with the following specified objectives; To shortened the process in recording the policemen profiles. (2) To have a fast and accurate output of the Personal Data Sheets and the profile records sorted by gender, religion, blood type and status of appointment. The proponents make use of different instruments like interview and documentary analysis and the spiral method of software development was adapted in the course of the study.

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College of Engineering and Industrial Technology The proponents establish two alternative solutions for the proposed systems (1) implementation in a stand-alone setting and (2) implementation in a networked environment using client-server setting. The two alternatives were subjected to different feasibility studies namely; organization resource, technical, schedule and economic. For the technical feasibility, alternative 1 is better than alternative 2, because of its flexibility, for the economic feasibility; Organizational & Cultural feasibility and recourses feasibility, Alternative 1 is more usable and reliable; its a tie for Schedule feasibility. Based on the analysis from such studies made, the potential benefits to the development of Administration office of Mandaluyong police station, the proponents strongly recommends the implementation of alternative 1 or the stand-alone setting for the procedures inside the library. The final output of this study is Mandaluyong Police Personnel Information Management System which will be a better alternative to the existing system, this will improve the transactions in the administration office. The system was done using Visual Basic 6.0 language as front end with Microsoft Access as back-end.

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TABLE OF CONTENTS Cover Page Approval Sheet Dedication i ii iii

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College of Engineering and Industrial Technology Acknowledgement Thesis Abstract Table of Contents List of Figures List of Tables Bibliography I. THE PROBLEM AND ITS BACKGROUND Introduction Statement of the Problem System Design Paradigm Objectives of the Study Scope and Delimitation of the Study Assumption Design Methodology Software Development Definition of Terms II. REVIEW OF RELATED LITERATURE AND STUDIES Local Literature and Studies Foreign Literature and Studies Synthesis III. SYSTEM ANALYSIS Business Analysis Business Rules Concept of Operation Events Table Dataflow Diagram Process Description ER Diagram 24 25 27 28 29 32 35 1 1 3 4 4 5 6 7 9 10 14 23 iv v vi xi xii i iv

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College of Engineering and Industrial Technology Workflow Diagram Overall Analysis of the Present System Conclusion Regarding The Existing System Recommendation IV. FEASIBILITY STUDIES Alternative Courses of Action Technical Feasibility Economic Feasibility Operational and Cultural Feasibility Resource Feasibility Schedule Feasibility Conclusion and Recommendation V. NEW SYSTEM Concept of Operation General Requirements Events Table (New System) Data Flow Diagram Use Case Diagram Use Case Description Activity Diagram System Sequence Diagram 50 51 53 55 58 59 60 62 40 41 42 47 47 48 49 37 38 39 39

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College of Engineering and Industrial Technology User Interface APPENDICES APPENDIX A: APPENDIX B: APPENDIX C: APPENDIX D: APPENDIX E: APPROVED PROJECT PROPOSAL ORGANIZATIONAL CHART PERMIT TO CONDUCT STUDY FUNCTIONAL DESCRIPTION PROJECT PLAN RESOURCE ALLOCATION PLAN QUALITY ASSURANCE PLAN COMMUNICATION PLAN VALIDATION AND EVALUATION PLAN RISK MANAGEMENT PLAN MONITORING AND REPORTING PLAN MAINTENANCE PLAN WORK BREAKDOWN STRUCTURE GANTT CHART APPENDIX F: APPENDIX G: APPENDIX H: RESEARCH-MADE QUESTIONAIRE INTERVIEW OUTLINE INTERVIEW REPORT 64

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College of Engineering and Industrial Technology APPENDIX I: APPENDIX J: APPENDIX K: APPENDIX L: APPENDIX M: APPENDIX N: APPENDIX O: APPENDIX P: EXISTING INPUT/OUTPUT NEW SYSTEM INPUT/OUTPUT FORM SYSTEM AND PROGRAM FLOWCHART FILE AND DATABASE STRUCTURE USERS MANUAL STRUCTURED WALKTHROUGH PROGRAM LISTING LETTER OF ACCEPTANCE

CURRICULUM VITAE

Figures 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 9.1

LIST OF FIGURES Descriptions System Paradigm Spiral Methodology Call Monitoring System Call Recording Information NetVizor Employee Network Monitoring Software Ascendant NFM Network File Monitoring Context Diagram Top Level DFD DFD Fragments

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College of Engineering and Industrial Technology 9.2 10.0 11.0 12.0 13.0 14.0 15.0 16.0 17.0 18.0 19.0 20.0 21.0 22.0 23.0 24.0 25.0 26.0 27.0 28.0 29.0 30.0 31.0 32.0 33.0 34.0 35.0 36.0 37.0 DFD Fragments E-R Diagram Workflow Diagram Context Diagram Top Level DFD DFD Fragments Use Case Diagram Activity Diagram: Encoding of Personal Data Activity Diagram: Update of Records System Sequence Diagram System Sequence Diagram Log-in Screen Main Form Adding, Viewing and Editing Form Report on Personal Data Sheet Report on Personal Data Sheet Report on Personal Data Sheet Report on Personal Data Sheet Adding, Viewing and Editing Form Report on PNP Personal Data Sheet Report on PNP Personal Data Sheet Report on PNP Personal Data Sheet Report on PNP Personal Data Sheet Form for Sorted Profiles Sorted by Status Report Sorted by Gender Report Sorted by Blood Type Report Sorted by Religion Report Form for Changing Account Information 32 35 37 55 56 57 60 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81

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Table 1. 2. 3. 4. 5. 6.

LIST OF TABLES Description Synthesis Events Table Development Cost of Alternative 1 Cost of Operation of Alternative Solutions (1year) Alternative Solution 1 Events Table: New System

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