CO Configuration Document

CO Configuration Document
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Last changed by: CO Team
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Table of Contents
1 Part-1: Organisation Structure.....................................................................................5 1.1 Maintain Controlling Area........................................................................................5 1.2 Create Operating Concern........................................................................................8 1.3 Assign Company Code to Controlling Area............................................................10 1.4 Assign controlling area to operating concern.........................................................13 1.5 Maintain Controlling Area......................................................................................15 1.6 Maintain Number Ranges for Controlling Document.............................................21 1.7 Maintain Versions...................................................................................................26 1.8 Change Message Control........................................................................................30 2 Part-2: Global Settings.................................................................................................33 3 Part-3: Baseline Settings ..............................................................................................34 3.1 Profit Center Accounting.........................................................................................34 3.1.1 Set Controlling Area.........................................................................................34 3.1.2 Create Dummy Profit Center............................................................................36 3.1.3 Maintain Controlling Area Setting....................................................................38 3.1.4 Set control parameters for Actual data..............................................................40 3.1.5 Maintain Plan Versions.....................................................................................42 3.1.6 Adjust Line Items and Totals Records..............................................................44 3.1.7 Analyze Settings...............................................................................................48 3.1.8 Update Basic Settings.......................................................................................54 3.1.9 Allow Balances To Be Carried Forward...........................................................56 3.1.10 Maintain Retained Earnings Accounts ...........................................................58 3.1.11 Maintain Document Types for Local Documents...........................................60 3.1.12 Define Number Ranges for Local Documents................................................62 3.1.13 Create plan Distribution .................................................................................68 3.1.14 Create plan assessment ..................................................................................70 3.1.15 Maintain Document Types .............................................................................72 3.1.16 Define Number Ranges for Local Documents ...............................................74 3.1.17 Choose Accounts .......................................................................................77 3.1.18 Derivation Rules for Finding the Profit Center ..........................................79 3.1.19 Create actual distribution ........................................................................82 3.1.20 Create actual assessment ................................................................................84 3.1.21 Transfer FI Actual Data ..........................................................................86 3.1.22 Transfer MM Actual Data ........................................................................92 3.1.23 Transfer SD Billing Documents ..............................................................94
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3.1.24 Transport Settings for Master Data ...........................................................96 3.1.25 Transport Settings for Actual Postings ....................................................98 3.1.26 Transport Master Data ...........................................................................100 3.2 Cost Center Accounting.........................................................................................102 3.2.1 Activate Cost Center Accounting in Controlling Area ..................................102 3.2.2 Create plan revaluation ..................................................................................104 3.2.3 Create plan periodic reposting .......................................................................108 3.2.4 Determine Order Types for Accrual Orders ..................................................110 3.2.5 Create Accrued Cost Order ............................................................................113 3.2.6 Create Accrual Cost Elements .......................................................................115 3.2.7 Maintain Overhead Structure..........................................................................118 3.2.8 Create Plan Distribution .................................................................................133 3.2.9 Create Plan Assessment..................................................................................135 3.2.10 Edit Automatic Account Assignment...........................................................137 3.2.11 Create actual periodic reposting....................................................................139 3.2.12 Create Actual Distribution............................................................................141 3.2.13 Create Actual Assessment.............................................................................143 3.3 Internal Order.......................................................................................................145 3.3.1 Activate Order Management in Controlling Area..........................................145 3.3.2 Maintain Settlement Cost Elements................................................................149 3.3.3 Maintain Allocation Structures.......................................................................152 3.3.4 Maintain Settlement Profiles...........................................................................158 3.3.5 Maintain Budget Profile..................................................................................161 3.3.6 Maintain Number Ranges for Budgeting........................................................164 3.3.7 Define Tolerance Limits for Availability Control..........................................167 3.3.8 Specify Exempt Cost Elements from Availability Control.............................169 3.3.9 Maintain Budget Manager..............................................................................171 3.3.10 Define Planning Profile For Overall Planning..............................................173 3.3.11 Define Order Types.......................................................................................176 3.3.12 Maintain Number Ranges for Orders............................................................179 3.3.13 Maintain Number Ranges for Settlement Documents..................................183 3.4 Validation in Accounting Documents....................................................................187 3.4.1 For Credit Control Area = Blank....................................................................187 3.4.2 Business Area mandatory in J1IH...................................................................191 3.4.3 Business Place For VAT.................................................................................195 3.4.4 Section code validation in MIRO...................................................................197 3.4.5 Section code validation in FBCJ.....................................................................199 3.5 Substitution in Accounting Documents..................................................................201 3.5.1 Profit Center in ST Line item..........................................................................201 3.5.2 Bank Accounting............................................................................................205 3.5.3 For defaulting GSBER in line item.................................................................209 3.5.4 Personnel no. derivation in line it...................................................................213 3.5.5 FF68................................................................................................................217
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3.5.6 FBCJ assignment substitution.........................................................................221 3.5.7 For defaulting PRCTR in line item.................................................................225 3.5.8 Residual Item Substitution..............................................................................229 3.5.9 FREIGHT SD..................................................................................................231 3.5.10 Text In FF68.................................................................................................234 3.6 Project System (Basic settings for Advertising)....................................................236 3.6.1 Activate Project Management in Controlling Area........................................236 3.6.2 Create CO Versions........................................................................................238 3.6.3 Maintain Budget Profile..................................................................................240 3.6.4 Create Number Ranges for Budgeting............................................................243 3.6.5 Define Tolerance Limits.................................................................................246 3.6.6 Specify Exempt Cost Elements.......................................................................248 3.6.7 Create Allocation Structures...........................................................................250 3.6.8 Create Source Structure..................................................................................255 3.6.9 Create Settlement Profiles...............................................................................259 3.6.10 Define Number Ranges for Settlement Documents......................................263
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1 Part-1: Organisation Structure

1.1
Maintain Controlling Area

Config-ID and Title: Organization/Area: ERP Responsible: Maintain Controlling Area CO CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
Responsibility:
CO Team
Header Details
Description: Transaction Code: Menu Path: Client dependent settings: Maintain Controlling Area SPRO IMG -> Enterprise Structure -> Definition -> Controlling -> Maintain Controlling Area -> Maintain Controlling Area Yes / No
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Screen Entry Details
FIELDS Controlling Area
VALUES VCA1
COMMENTS You can define your Controlling Area along with its description in this step. Thereafter by double-clicking the VCA1 line, basic details can be maintained as shown in next screen.
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VALUES VCA1
COMMENTS For the Controlling Area VCA1, make settings as above.
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1.2
Create Operating Concern

Config-ID and Title: Organization/Area: ERP Responsible: Create Operating Concern CO CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
Responsibility:
CO Team
Header Details
Description: Transaction Code: Menu Path: Client dependent settings: Create Operating Concern SPRO IMG -> Enterprise Structure -> Definition -> Controlling -> Create Operating Concern Yes / No
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FIELDS Operating Concern
VALUES VDOC
COMMENTS Here you define your operating concern and its description.
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1.3
Assign Company Code to Controlling Area

Config-ID and Title: Organization/Area: ERP Responsible: Assign Company Controlling Area CO CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed Code to
Responsibility:
CO Team
Header Details
Description: Transaction Code: Menu Path: Client dependent settings: Assign Company Code to Controlling Area SPRO IMG -> Enterprise Structure -> Assignment -> Controlling -> Assign Company Code to Controlling Area Yes / No
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VALUES VCA1
COMMENTS In the step "Assign Company code to Controlling Area, you can assign either one on multiple company codes to your controlling area based on setting done in earlier step for Assignment Control. For assignment, click on the Assignment of company code tab appearing in the upper left screen. After this, you will get the following screen.
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FIELDS Company Codes
VALUES 1000 1100 1200 1500 1800
COMMENTS In this screen, by pressing New Entries tab in the menu bar, you can enter the company codes to be assigned to the Controlling Area.
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1.4
Assign controlling area to operating concern

Config-ID and Title: Organization/Area: ERP Responsible: Assign controlling operating concern CO CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed area to
Responsibility:
CO Team
Header Details
Description: Transaction Code: Menu Path: Client dependent settings: Assign controlling area to operating concern SPRO IMG -> Enterprise Structure -> Assignment -> Controlling -> Assign controlling area to operating concern Yes / No
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FIELDS Controlling Area Operating Concern
VALUES VCA1 VDOC
COMMENTS In this step, you assign the operating concern to your controlling area just by mentioning its name against the controlling area.
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1.5
Maintain Controlling Area

Config-ID and Title: Organization/Area: ERP Responsible: Maintain Controlling Area CO CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
Responsibility:
CO Team
Header Details
Description: Transaction Code: Menu Path: Client dependent settings: Maintain Controlling Area SPRO IMG -> Controlling -> General Controlling -> Organisation -> Maintain Controlling Area -> Maintain Controlling Area Yes / No
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VALUES VCA1
COMMENTS In this screen, you select the Controlling Area for which the various CO components are to be activated or deactivated based on the requirement. To do the same, select the controlling area and press tab Activate component/control indicators in the upper left screen. Next screen is displayed.
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FIELDS Year
VALUES 2000
COMMENTS In this screen, you have to enter the fiscal year for which onwards the components / control indicators are to be activated. The settings are done right up to year 9999 by default & hence need not be done for each & every year as can be seen in the next screen. Double-clicking o the year line will take you to next screen.
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VALUES VCA1
COMMENTS In this screen, activate the components as required. After the same is done, come back to the original screen to define the standard hierarchy for cost centers as shown next.
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VALUES VCA1
COMMENTS Now, to define the standard hierarchy of the cost centers, double click on the controlling area line. In the next screen displayed, define the standard hierarchy for the cost centers.
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VALUES VCA1
COMMENTS As explained earlier, in this screen, the cost center standard hierarchy is now defined as VCON-CCA. To change this hierarchy, click on the pencil on the right hand side in the same line.
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1.6
Maintain Number Ranges for Controlling Document

Config-ID and Title: Organization/Area: ERP Responsible: Maintain number ranges for controlling document CO CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
Responsibility:
CO Team
Header Details
Description: Transaction Code: Menu Path: Client dependent settings: Maintain Controlling Area SPRO IMG -> Controlling -> General Controlling -> Organisation -> Maintain number ranges for controlling documents Yes / No
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VALUES VCA1
COMMENTS In this screen, you enter the controlling area for which the number ranges are to be created. Now click on copy indicator to copy the number ranges from the standard controlling area 0001. You will get the following range of screens
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1.7
Maintain Versions
Config-ID and Title: Organization/Area: ERP Responsible: Maintain Versions CO CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
Responsibility:
CO Team
Header Details
Description: Transaction Code: Menu Path: Client dependent settings: Maintain Controlling Area SPRO IMG -> Controlling -> General Controlling -> Organisation -> Maintain versions Yes / No
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Version: 0
FIELDS Version
VALUES 0 1
COMMENTS In this screen, you enter the settings for the version 0 which is default version for recording actual data and final plan data. For making settings for profit center accounting for the version 0, select the same and click on Settings for Profit Center Accounting tab. Following screen is displayed.
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VALUES VCA1
COMMENTS In this screen, check the boxes of online-transfer and Line items to enable the system to transfer the line-itemwise data to Profit Center Accounting online for actual & planning respectively. After the settings are done click on green arrow to return back to the original screen. Again select the line for version 0 and click on Settings for each fiscal year to enter fiscal year dependent settings as shown in the next screen.
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VALUES VCA1
COMMENTS In this screen, Settings are done for enabling the integrated planning and copying of version from one to another.
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1.8
Change Message Control

Config-ID and Title: Organization/Area: ERP Responsible: Change Message Control CO CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
Responsibility:
CO Team
Header Details
Description: Transaction Code: Menu Path: Client dependent settings: Change Message Control SPRO IMG -> Controlling -> General Controlling -> Organisation -> Change Message Control Yes / No
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FIELDS Application Area
VALUES KI
COMMENTS
In this IMG activity you set the appearances of system messages to meet your requirements. You can do the following:
Determine the message type (error, warning, note) Deactivate messages completely
You can also make different settings for online and background processing. This facility is to be used sparingly as it deals with the standard message control.
In the screen enter the application area for which the message control is to be changed and press enter to get next screen.
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VALUES VCA1
COMMENTS Now set the message control as required as shown above.
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2 Part-2: Global Settings

No global settings were changed for PM modules
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3 Part-3: Baseline Settings

3.1
3.1.1
Profit Center Accounting

Set Controlling Area
Config-ID and Title: Organization/Area: ERP Responsible: Set Controlling Area PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
Responsibility:
CO Team
Header Details Description: Transaction Code: Menu Path: Client dependent settings: Set Controlling Area OKKS IMG -> Controlling -> Profit Center Accounting -> Basic Settings -> Set Controlling Area Yes / No
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VALUES VCA1
COMMENTS Before starting any configuration for Profit Center Accounting, run this Transaction Code to ensure that you are working for correct controlling area. Specify the controlling area in this screen for which the configuration is to be done.
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3.1.2
Create Dummy Profit Center

Config-ID and Title: Organization/Area: ERP Responsible: Create Dummy profit Center PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
Responsibility: Header Details Description:
CO Team
Create Dummy Profit Center KE59 IMG -> Controlling -> Profit Center Accounting -> Master Data -> Create Dummy Profit Center -> Create Dummy Profit Center Yes / No
Transaction Code: Menu Path: Client dependent settings:
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FIELDS Profit Center Controlling Area Name Long Text Person responsible Department Profit Center Group
VALUES 999999 VCA1 Dummy Profit Center Dummy Profit Center * * Non-assign
COMMENTS
First Create this node using TCode KCH5
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3.1.3
Maintain Controlling Area Setting

Config-ID and Title: Organization/Area: ERP Responsible: Maintain Controlling Area Setting PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Maintain Controlling Area Setting 0KE5 IMG -> Controlling -> Profit Center Accounting -> Basic Setting -> Controlling Area Setting -> Maintain Controlling Area Setting Yes / No
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FIELDS Standard Hierarchy Elim. Of Int. Bus. Vol. PCtr Local Currency Type Profit Center Local Currency Store Trans. Curr. Valuation View ALE Distribution Method
VALUES VCON-PCA 90 INR check Legal Valuation No Distribution to other systems
COMMENTS
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3.1.4
Set control parameters for Actual data

Config-ID and Title: Organization/Area: ERP Responsible: Set control parameters for actual data PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Set Control parameters for actual data 1KEF IMG -> Controlling -> Profit Center Accounting -> Basic Setting -> Controlling Area Setting -> Activate Direct posting -> Set Control parameters for actual data Yes / No
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FIELDS From year Locked Line item Online transfer
VALUES 2000 Check Check
COMMENTS
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3.1.5
Maintain Plan Versions

Config-ID and Title: Organization/Area: ERP Responsible: Maintain Plan Versions PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Maintain Plan Versions SPRO IMG -> Controlling -> Profit Center Accounting -> Basic Settings -> Controlling Area Settings -> Activate Direct Postings -> Plan Versions -> Maintain Plan Versions Yes / No
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FIELDS Version
VALUES 0
COMMENTS Above configuration has already been explained.
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3.1.6
Adjust Line Items and Totals Records

Config-ID and Title: Organization/Area: ERP Responsible: Adjust Line Items and Totals Records PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Adjust Line Items and Totals Records KEE0 IMG -> Controlling -> Profit Center Accounting -> Basic Settings -> Controlling Area Settings -> Activate Direct Postings -> Plan Versions -> Adjust Line Items and Totals Records Yes / No
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FIELDS Controlling Area EC-PCA plan version Fiscal year Check line item table
VALUES VCA1 0 2005 Check
COMMENTS Above transaction is to be run only in case of the problems when Plan total & line-item-wise details are not matching & not otherwise.
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FIELDS
VALUES
COMMENTS Pl. see the message displayed by the system in the status bar. In case of non-agreement of total balance with line-item wise balances, run click the radio button for Adjust line item table as shown next and execute.
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FIELDS Controlling Area EC-PCA plan version Fiscal year Adjust line item table
VALUES VCA1 0 2005 Check
COMMENTS Above transaction is to be run for removing the mismatches in the Total Records table. Thereafter check the message again.
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3.1.7
Analyze Settings
Config-ID and Title: Organization/Area: ERP Responsible: Analyze Settings PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Analyze Settings 1KE1 IMG -> Controlling -> Profit Center Accounting -> Basic Settings -> Controlling Area Settings -> Activate Direct Postings -> Analyze Settings Yes / No
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FIELDS
VALUES
COMMENTS In all the above screens, ensure for error messages displayed by the system, if any. Correct the errors. If no error messages are displayed, proceed to the next transaction for updating the settings in the relevant tables as shown in the next screen.
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3.1.8
Update Basic Settings

Config-ID and Title: Organization/Area: ERP Responsible: Update Basic Settings PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Update Basic Settings SPRO IMG -> Controlling -> Profit Center Accounting -> Basic Settings -> Controlling Area Settings -> Activate Direct Postings -> Update Basic Settings Yes / No
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FIELDS
VALUES
COMMENTS After the transaction is executed, system will display the message The PCA control entries for Controlling area VCA1are correct. Now all the settings made for controlling area are updated by the system in its tables.
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3.1.9
Allow Balances To Be Carried Forward

Config-ID and Title: Organization/Area: ERP Responsible: Allow Balances To Be Carried Forward PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Allow Balances To Be Carried Forward 2KET IMG -> Controlling -> Profit Center Accounting -> Basic Settings -> Balance Carryforward -> Allow Balances To Be Carried Forward Yes / No
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FIELDS Carry-forward allowed
VALUES Check
COMMENTS After ensuring the checking of radio button as above, execute. This settings enables the system to enable carry-forward of the PCA balances from one fiscal year to next after the year-end closing. The sum of P&L accounts go and sit in the Retained earning G/L account which is defined in the following step.
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3.1.10 Maintain Retained Earnings Accounts

Config-ID and Title: Organization/Area: ERP Responsible: Maintain Retained Earnings Accounts PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Maintain Retained Earnings Accounts SPRO IMG -> Controlling -> Profit Center Accounting -> Basic Settings -> Balance Carryforward -> Maintain Retained Earnings Accounts Yes / No
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FIELDS Controlling Area Ret. Earning A/c
VALUES VCON 201006
COMMENTS In the defined retained earning account the sum total of P&L Accounts gets accumulated. Save.
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3.1.11 Maintain Document Types for Local Documents

Config-ID and Title: Organization/Area: ERP Responsible: Maintain Document Types for Local Documents PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Maintain Document Types for Local Documents GCBA IMG -> Controlling -> Profit Center Accounting -> Planning -> Basic Settings for Planning -> Maintain Document Types -> Maintain Document Types for Local Documents Yes / No
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FIELDS Doc. Type TC C2 C3 Balance Check
VALUES P0 Check Check Check 0
COMMENTS Standard SAP Doc. Type Transaction Currency Box Additional Currency Box Additional Currency Box Can be 0,1 or 2 based on requirements.
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3.1.12 Define Number Ranges for Local Documents

Config-ID and Title: Organization/Area: ERP Responsible: Define Number Ranges for Local Documents PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Define Number Ranges for Local Documents GB02 IMG -> Controlling -> Profit Center Accounting -> Planning -> Basic Settings for Planning -> Maintain Document Types -> Define Number Ranges for Local Documents Yes / No
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FIELDS
VALUES
COMMENTS In this screen you first select the document type for which the number ranges are to be maintained. To select the document type go to Groups Maintain in the menu bar to get the next screen.
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FIELDS Document Type GI
VALUES Check box
COMMENTS In this screen check box for document type p0 is selected for which the number ranges are to be maintained. Now, select Interval Maintain to get the next screen.
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VALUES Check box
COMMENTS In this screen Enter the company code for which the number ranges are to be maintained and press enter.
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VALUES Check box
COMMENTS Number ranges are maintained year-wise. To enter the number ranges for the year 2006, first keep the cursor on the existing year and follow the above menu path. You will get the next screen.
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VALUES Check box
COMMENTS Enter the number ranges against 2006 year as shown above & click on plus icon to incorporate the same in the range table. Save thereafter.
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3.1.13 Create plan Distribution

Config-ID and Title: Organization/Area: ERP Responsible: Create plan Distribution PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Create plan Distribution 4KE7 IMG -> Controlling -> Profit Center Accounting -> Planning -> Allocations -> Define Distribution -> Create plan Distribution Yes / No
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FIELDS Cycle Start Date Copy From Start Date
VALUES Test 01.04.2005
COMMENTS Plan distribution cycle can be created as already told during unit & integration testing. You can create the cycle by copying existing cycle. Start date of the cycle to be copied from.
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3.1.14 Create plan assessment

Config-ID and Title: Organization/Area: ERP Responsible: Create plan assessment PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Create plan assessment 3KE7 IMG -> Controlling -> Profit Center Accounting -> Planning -> Allocations -> Define Assessment -> Create plan Assessment Yes / No
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FIELDS Cycle Start Date Copy From
VALUES Test2 01.04.2005
COMMENTS Plan assessment cycle can be created as already told during unit & integration testing. You can create the cycle by copying existing cycle.
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3.1.15 Maintain Document Types

Config-ID and Title: Organization/Area: ERP Responsible: Maintain Document Types PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Maintain Document Types GCBX IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> Basic Settings: Actual -> Maintain Document Types Yes / No
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FIELDS Doc. Type TC C2 C3 Bal.Check Description
VALUES A0, Z0 Check box Check box Check box 0, 1
COMMENTS A0 is the standard SAP Doc. Type. Z0 is user-defined. Above document types are maintained for Actual data posting directly in PCA.
As required. Save.
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3.1.16 Define Number Ranges for Local Documents

Config-ID and Title: Organization/Area: ERP Responsible: Define Number Ranges for Local Documents PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Define Number Ranges for Local Documents GB02 IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> Basic Settings: Actual -> Define Number Ranges for Local Documents Yes / No
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FIELDS
VALUES
COMMENTS As in the case of planning, follow the same procedure to define the number ranges for Actual local PCA documents. Finally you will get the following screen.
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3.1.17 Choose Accounts

Config-ID and Title: Organization/Area: ERP Responsible: Choose Accounts PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Choose Accounts 3KEH IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> Choose Additional Balance Sheet and P&L Accounts -> Choose Accounts Yes / No
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FIELDS
VALUES
COMMENTS For each Balance Sheet GL barring Debtors & Creditors reconciliation GLs, we have to maintain this default assignment of GL accounts to the profit center. In case user do not enter the profit center at the time of entry or it does not get derived otherwise, system picks up the profit center for that GL account from this default assignment.
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3.1.18 Derivation Rules for Finding the Profit Center
Config-ID and Title: Organization/Area: ERP Responsible: Choose Accounts PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Choose Accounts 3KEI IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> Choose Additional Balance Sheet and P&L Accounts -> Derivation Rules for Finding the Profit Center Yes / No
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FIELDS Derivation Rule
VALUES
COMMENTS Here, you can define a derivation rule for defaulting the profit center for the combination of GL account, company code, business area & valuation area as shown in the next screen. Double-click on the derivation rule to see or maintain the derivations for profit center defaulting.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Account No. Co. Code Profit Center
VALUES
COMMENTS Specify the profit center for each of the combinations of the account number & co. code as shown above.
Last changed on:

Date:23rd April 05
Version: 0
3.1.19 Create actual distribution

Config-ID and Title: Organization/Area: ERP Responsible: Create actual distribution PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Create actual distribution 4KE1 IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> Period-end closing -> Define Distribution -> Create actual Distribution Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Cycle Start date Copy from : Cycle Start date
COMMENTS Creation of PCA distribution Cycle has already been explained during Unit & Integration Testing
Last changed on:

Date:23rd April 05
Version: 0
3.1.20 Create actual assessment

Config-ID and Title: Organization/Area: ERP Responsible: Create actual assessment PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Create actual assessment 3KE1 IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> Period-end closing -> Define Assessment -> Create actual Assessment Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Cycle Start date Copy from : Cycle Start date
COMMENTS Creation of PCA assessment Cycle has already been explained during Unit & Integration Testing
Last changed on:

Date:23rd April 05
Version: 0
3.1.21 Transfer FI Actual Data

Config-ID and Title: Organization/Area: ERP Responsible: Transfer FI Actual Data PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Transfer FI Actual Data 1KE8 IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> R/3 Internal Data Transfer -> Transfer FI Actual Data Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Company Code Fiscal year Period Document No. Document date Posting Date Test run List posted document Check for existing record Reversal Transfer from SD, MM & HR docs
VALUES 1000 2005 100000557 Check box Check box Check box
COMMENTS
FI Doc. No. which does not exist in CO Check for test run Check for details Check this box if entire doc. Is not posted. Necessary if doc. Is partially posted in CO Sometimes required to post from MM & SD modules if related transactions does not work. Execute
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS Above screen appears. Since this document was partially posted, we have ticked the Reverse box. Accordingly system has reversed the original document and once again passed the document in CO which is now complete. Original document was partially posted in CO as no 3KEH assignment existed at the time of document creation. We are doing this transaction after maintaining 3KEH assignment. Now remove the Test run tick & redo the transaction. Following screen appears.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS Now go to FB03 to check whether the system has rectified the FI-CO mismatch. FB03 gives you next screen.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS After following the above path you will be able to see the three PCA documents. First one the original, second one for reversal and third one the new corrected CO document.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS Click on all the three documents one by one to see their details.
Last changed on:

Date:23rd April 05
Version: 0
3.1.22 Transfer MM Actual Data

Config-ID and Title: Organization/Area: ERP Responsible: Transfer MM Actual Data PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Transfer MM Actual Data 1KEC IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> R/3 Internal Data Transfer -> Transfer FI Actual Data Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Company Code Fiscal year Period Document No. Document date Posting Date Test run List posted document Check for existing record Reversal
COMMENTS
MM Doc. No. which does not exist in CO Check for test run Check for details Check this box if entire doc. Is not posted. Necessary if doc. Is partially posted in CO, Execute. Rest of the procedure is same as shown for 1KE8 transaction.
Last changed on:

Date:23rd April 05
Version: 0
3.1.23 Transfer SD Billing Documents

Config-ID and Title: Organization/Area: ERP Responsible: Transfer SD Billing Documents PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Transfer SD Billing Documents 1KE9 IMG -> Controlling -> Profit Center Accounting -> Actual Postings -> R/3 Internal Data Transfer -> Transfer SD Billing Documents Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Company Code Sales Organisation Distribution Channel Division Billing Doc. No. Billing Date Test Run Log Check for existing record Reverse
COMMENTS
SD Doc. No. which does not exist in CO To view the detailed log Check this box if entire doc. Is not posted. Necessary if doc. Is partially posted in CO, Execute. Rest of the procedure is same as shown for 1KE8 transaction.
Last changed on:

Date:23rd April 05
Version: 0
3.1.24 Transport Settings for Master Data
Config-ID and Title: Organization/Area: ERP Responsible: Transport Settings for Master Data PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Transport Settings for Master Data SPRO IMG -> Controlling -> General Controlling -> Production Start-Up Preparation -> Transport System Settings -> Transport Settings for Master Data Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Controlling Area Chart of Accounts Standard Hierarchy Cost center groups
VALUES VCA1 VCON Check box Check Box
COMMENTS This transaction is useful for transport of Cost center standard hierarchy along-with its nodes.
Last changed on:

Date:23rd April 05
Version: 0
3.1.25 Transport Settings for Actual Postings

Config-ID and Title: Organization/Area: ERP Responsible: Transport Settings for Actual Postings PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Transport Settings for Actual Postings 0KES IMG -> Controlling -> Profit Center Accounting -> Tools -> Transport Customizing Settings -> Transport Settings for Actual Postings -> Transport Settings for Actual Postings Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Controlling Area Control Parameters
VALUES VCA1 Check Box
COMMENTS
Last changed on:

Date:23rd April 05
Version: 0
3.1.26 Transport Master Data

Config-ID and Title: Organization/Area: ERP Responsible: Transport Master Data PCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Transport Master Data 0KEQ IMG -> Plant Maintenance and Customer Service -> Master Data in Plant Maintenance and Customer Service -> Technical Objects -> Equipment -> Equipment usage period -> Define installation at Functional location update Yes / No
Transaction Code: Menu Path:
Client dependent settings:
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Controlling Area Standard Hierarchy Profit Center Groups
VALUES VCA1 Check Box Check Box
COMMENTS
Last changed on:

Date:23rd April 05
Version: 0
3.2
3.2.1
Cost Center Accounting

Activate Cost Center Accounting in Controlling Area
Config-ID and Title: Organization/Area: ERP Responsible: Activate Cost Center Accounting in Controlling Area CCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Activate Cost Center Accounting in Controlling Area OKKP IMG -> Controlling -> Cost Center Accounting -> Activate Cost Center Accounting in Controlling Area Yes / No
Last changed on:

Date:23rd April 05
Version: 0
VALUES VCA1
COMMENTS Activation of CO components has been already explained earlier at the time of Maintain Controlling Area Settings
Last changed on:

Date:23rd April 05
Version: 0
3.2.2
Create plan revaluation

Config-ID and Title: Organization/Area: ERP Responsible: Create plan revaluation CCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Create plan revaluation KPU1 IMG -> Controlling -> Cost Center Accounting -> Planning -> Planning Aids -> Define Revaluation -> Create plan revaluation Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Revaluation Fiscal Year Version
VALUES ZTEST 2005 0
COMMENTS Year for which the revaluation rule is to be defined Enter to get the next screen
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Text Cost Center Cost Element
VALUES Testing Revaluation 10101004a 430000-499999
COMMENTS Can also give range of cost centers Can give a single cost element. Click on Definition
Last changed on:

Date:23rd April 05
Version: 0
FIELDS From To Costs
VALUES 1,4,7,10 3,6,9,12 5,-10,2,10
COMMENTS Start of periods End of periods Percentages per period (-) means reduction ; SAVE
Last changed on:

Date:23rd April 05
Version: 0
3.2.3
Create plan periodic reposting

Config-ID and Title: Organization/Area: ERP Responsible: Create plan periodic reposting CCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Create plan periodic reposting KSW1 IMG -> Controlling -> Cost Center Accounting -> Planning -> Planning Aids -> Periodic Repostings -> Define Periodic Repostings Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Cycle Start Date
VALUES Tset5 01.04.2005
COMMENTS Enter to create the cycle similar to PCA / CCA cycle.
Last changed on:

Date:23rd April 05
Version: 0
3.2.4
Determine Order Types for Accrual Orders

Config-ID and Title: Organization/Area: ERP Responsible: Determine Order Types for Accrual Orders CCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Determine Order Types for Accrual Orders KOT2_OPA IMG -> Controlling -> Cost Center Accounting -> Planning -> Planning Aids -> Accrual Calculation -> Determine Order Types for Accrual Orders Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Cat Name
VALUES 2 9000
COMMENTS Order category must be 2 always for accrual order Description of the order type ; Double-click on it to define the Order type 9000
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Settlement Profile Planning profile Budget Profile CO Partner update Residence Time 1 Residence Time 2 Status profile Release Immediately
VALUES Z900 Z100 Z100 Semi-Active 3 3 Z100
COMMENTS Explained in detail in Internal Order chapter Explained in detail in Internal Order chapter Explained in detail in Internal Order chapter Comes by default Explained in detail in Internal Order chapter To be checked if order is to be released automatically at the time of creation itself. SAVE.
Last changed on:

Date:23rd April 05
Version: 0
3.2.5
Create Accrued Cost Order

Config-ID and Title: Organization/Area: ERP Responsible: Create Accrued Cost Order CCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Create Accrued Cost Order KO01 IMG -> Controlling -> Cost Center Accounting -> Planning -> Planning Aids -> Accrual Calculation -> Create Accrual Orders Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Order Type
VALUES 9000
COMMENTS Give the order type we created in the earlier step. Enter to create the accrual order. Punch in the details as required. Do not define any SETTLEMENT RULE.
Last changed on:

Date:23rd April 05
Version: 0
3.2.6
Create Accrual Cost Elements

Config-ID and Title: Organization/Area: ERP Responsible: Create Accrual Cost Elements CCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Create Accrual Cost Elements KA01 IMG -> Controlling -> Cost Center Accounting -> Planning -> Planning Aids -> Accrual Calculation -> Percentage Method -> Create Accrual Cost Elements Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Cost Element Valid from Valid to
VALUES 430013 01.04.2004 31.03.2010
COMMENTS First ensure that the GL account for the same exists Press Enter to fill up the remaining details
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Celem category
VALUES 3
COMMENTS Do not give any other category ; SAVE
Last changed on:

Date:23rd April 05
Version: 0
3.2.7
Maintain Overhead Structure

Config-ID and Title: Organization/Area: ERP Responsible: Maintain Overhead Structure CCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Maintain Overhead Structure KSAZ IMG -> Controlling -> Cost Center Accounting -> Planning -> Planning Aids -> Accrual Calculation -> Percentage Method -> Maintain Overhead Structure Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS Keep cursor on top node and click icon for create to create the overhead structure
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Overhead structure Description
VALUES Zbonus Overhead structure for Bonus
COMMENTS Save.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Row Base Description
VALUES 10,20,30,40 SAL, WAG Salaries to staff Wages to workers Total salaries & wages Bonus - staff 10-20, 10-10 C1
COMMENTS For defining the sequence of operation For defining the GL account ranges to be treated as base for applying overhead rates
From to Credit
For defining the ranges of rows For defining the CO object to be credited at the time of accrual calculation
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Base
VALUES SAL, WAG
COMMENTS To define the GL account ranges for each of the bases, double-click on them one by one. After clicking on Base SAL following screen is displayed.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Base Name
VALUES SAL Salaries to staff
COMMENTS Click on Create box to define the GL range.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS From Cost element To cost element
VALUES 430000 430001
COMMENTS Save & follow the same step for defining the GL account range for the base WAG also. Now you have to define the overhead rate. For the same click on BONS to get the screen as follows:
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Overhead rate Name Dependency
VALUES BONS Bonus-staff BKR2
COMMENTS Company code/Controlling area dependent. After entering the details as above, click on Create box.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS CoCode ValidFr Valid to Plan Overhead Actual Overhead
VALUES 1000,1100,1200 1-2004 12-2005 12, 10, 5 12, 10, 5
COMMENTS Start of validity period End of validity period Percentages of plan overheads Percentages of actual overheads. After the above entries Save it. To define the credit, click on C1. You will get the screen as sown next.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Credit Name
VALUES C1 Bonus-staff
COMMENTS Click on Create box to define the credit C1
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Co.Code Bus.Area Valid to Cost Elelent Cost Center Order
VALUES 1000,.. Vi01 12-2006 430013 9000000035
COMMENTS End of validity period ACCRUAL Cost Element created earlier. If required Accrual order created earlier ; SAVE. Thus we have created the Overhead structure ZBONUS as shown in the next screen.
Last changed on:

Date:23rd April 05
Version: 0
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS In this screen, keep cursor on your overhead structure and click on assignment icon in the menu bar. A small window as shown above will pop up. Enter the controlling area, select radio button for Plan accrual, version as 0. Next screen will be displayed.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS In this screen, you have to maintain the validity period for the overhead structure relevant for the controlling area VCA1. Save the same. Follow the same procedure for Actual Accrual to complete the configuration for Accrual Calculation. Finally the screen will look like the next one.
Last changed on:

Date:23rd April 05
Version: 0
Last changed on:

Date:23rd April 05
Version: 0
3.2.8
Create Plan Distribution

Config-ID and Title: Organization/Area: ERP Responsible: Create Plan Distribution CCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Create Plan Distribution KSV7 IMG -> Controlling -> Cost Center Accounting -> Planning -> Allocations -> Distribution -> Define Distribution -> Create Plan Distribution Yes / No
Last changed on:

Date:23rd April 05
Version: 0
COMMENTS Cycle can be created as explained in the Unit & Integration Testing earlier.
Last changed on:

Date:23rd April 05
Version: 0
3.2.9
Create Plan Assessment

Config-ID and Title: Organization/Area: ERP Responsible: Create Plan Assessment CCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Create Plan Assessment KSU1 IMG -> Controlling -> Cost Center Accounting -> Planning -> Allocations -> Assessment -> Define Assessment -> Create Plan Assessment Yes / No
Last changed on:

Date:23rd April 05
Version: 0
COMMENTS Cycle can be created as explained in the Unit & Integration Testing earlier.
Last changed on:

Date:23rd April 05
Version: 0
3.2.10 Edit Automatic Account Assignment

Config-ID and Title: Organization/Area: ERP Responsible: Edit Automatic Account Assignment CCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Edit Automatic Account Assignment OKB9 IMG -> Controlling -> Cost Center Accounting -> Actual Postings -> Manual Actual Postings -> Edit Automatic Account Assignment Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Co.Code Cost Elem. Prt.Seg Cost Center Order Profit Center
VALUES 1000,1100,.. List of cost elements Check box
COMMENTS For which the automatic account assignment is to be created. For taking the entry directly to profitability segment. In case the we want to take the entry to any cost cnters, orders or profit centers, fill up the relevant columns To be filled up to default it directly. To be filled up to default it directly. To be filled up to default it directly.
Last changed on:

Date:23rd April 05
Version: 0
3.2.11 Create actual periodic reposting
Config-ID and Title: Organization/Area: ERP Responsible: Create actual periodic reposting CCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Create actual periodic reposting KSW1 IMG -> Controlling -> Cost Center Accounting -> Actual Postings -> Period-End Closing -> Periodic Reposting -> Define Periodic Repostings Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Cycle Start date
COMMENTS Create the cycle as shown earlier during unit & integration testing.
Last changed on:

Date:23rd April 05
Version: 0
3.2.12 Create Actual Distribution
Config-ID and Title: Organization/Area: ERP Responsible: Create Actual Distribution CCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Create Actual Distribution KSV1 IMG -> Controlling -> Cost Center Accounting -> Actual Postings -> Period-End Closing -> Distribution -> Define Distribution -> Create Actual Distribution Yes / No
Last changed on:

Date:23rd April 05
Version: 0
Last changed on:

Date:23rd April 05
Version: 0
3.2.13 Create Actual Assessment
Config-ID and Title: Organization/Area: ERP Responsible: Create Actual Assessment CCA CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Create Actual Assessment KSU1 IMG -> Controlling -> Cost Center Accounting -> Actual Postings -> Period-End Closing -> Assessment -> Define Assessment -> Create Actual Assessment Yes / No
Last changed on:

Date:23rd April 05
Version: 0
Last changed on:

Date:23rd April 05
Version: 0
3.3
3.3.1
Internal Order
Activate Order Management in Controlling Area
Config-ID and Title: Organization/Area: ERP Responsible: Activate Order Management in Controlling Area IO CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Activate Order Management in Controlling Area OKKP
IMG -> Controlling -> Internal Orders -> Activate Order

Management in Controlling Area Yes / No
Last changed on:

Date:23rd April 05
Version: 0
VALUES VCA1
COMMENTS Select the line for VCA1 controlling area & select the line Activate components/control indicators as explained earlier to get the next screen.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Year
VALUES 2000
COMMENTS Select the year for which the activation is to be done and double-click the same. Now you will get the next screen as shown below.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Order Management
VALUES 1 Component Active
COMMENTS
Last changed on:

Date:23rd April 05
Version: 0
3.3.2
Maintain Settlement Cost Elements

Config-ID and Title: Organization/Area: ERP Responsible: Maintain Settlement Cost Elements IO CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Maintain Settlement Cost Elements KA01 or KA06
IMG -> Controlling -> Internal Orders -> Actual Postings ->
Settlement -> Maintain Settlement Cost Elements Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS To create Primary Settlement cost element, TCode is KA01, category 22. For Secondary cost element, TCode is KA06, category 21. Creation of primary as well as secondary cost elements is already covered in the unit testing & integration testing.
Last changed on:

Date:23rd April 05
Version: 0
Last changed on:

Date:23rd April 05
Version: 0
3.3.3
Maintain Allocation Structures

Config-ID and Title: Organization/Area: ERP Responsible: Maintain Allocation Structures IO CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Maintain Allocation Structures OKO6
Settlement -> Maintain Allocation Structures Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS To create new allocation structure, click on new entries tab in the menu bar. Write its description as required. Now select the same and double-click the Assignments written in the left-hand side of the screen. System will display the following screen.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Assignments Text
VALUES 10, 20, Advertising.
COMMENTS Ranges of cost elements Description identifying the ranges of cost elements. Now we have to assign the cost element ranges against each of this assignments. To do the same, keep cursor on any of the assignments and select Source on the left hand side. Now you will have the screen as displayed next.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS From Cost Element To Cost Element Cost Center Group
VALUES ADVERT_EXP
COMMENTS After entering the required data, save the same & return back to the original screen. Follow the same procedure for all the assignment line items. After the same, we have to assign settlement cost elements to each of them. To do this again select the assignment line and double-click on Settlement cost element.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS By cost element Settlement cost element
VALUES Check box
COMMENTS Check this box in case you want to settle by the original cost element only Enter the settlement cost element if you want to settle it by settlement cost element. You can use this allocation structure also in assessment cycle. However, in this case, you have to define the assessment cost elements using Assessment cost element box instead of settlement cost element box as shown in the next screen.
Last changed on:

Date:23rd April 05
Version: 0
Last changed on:

Date:23rd April 05
Version: 0
3.3.4
Maintain Settlement Profiles

Config-ID and Title: Organization/Area: ERP Responsible: Maintain Settlement Profiles IO CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Maintain Settlement Profiles OKO7
Settlement -> Maintain Settlement Profiles Yes / No Settlement Profiles -> Maintain
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS In this screen, select new entries from the menu bar and create the settlement profile with its description. To define the same, double-click on the same. Now you will have the next screen.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS To be settled in full Can be settled Not for settlement Allocation structure PA transfer structure 100% validation % settlement Equivalent no. Amount settlement Variances to COPA Valid receivers Document type Max. Dist. Rules Res. Time Last changed on:
Date:23rd April 05
VALUES Check box
ZM FI Check box Check box Check box Check box
SA 999 3 Last changed by: CO Team
COMMENTS If this box is checked, system will not allow the closure of this order if there is balance in it. If this box is checked, system will only flash the warning message in case of the balance. If this box is checked, settlement will not be carried out by the system As created in the earlier step To be given only when the order is to be settled to COPA. System issues warning message if settlement rule % is not equal to 100% Percentages can be defined in the settlement rule Equiv. No.s can be defined in the settlement rule Amount can be defined in the settlement rule Check this box only when settlement variances are to be taken to COPA As required Doc. Type for settlement documents Max. no. of lines in settlement rules Default period by system Version: 0 Page: Page 160 of 266
3.3.5
Maintain Budget Profile

Config-ID and Title: Organization/Area: ERP Responsible: Maintain Budget Profile IO CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Maintain Budget Profile OKOB
IMG -> Controlling -> Internal Orders -> Budgeting and

Availability Control -> Maintain Budget Profile -> Maintain Budget Profile Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Profile Text
VALUES Z100 IO Budget profile for VDC
COMMENTS To create the new profile, click New Entries button in the menu bar. Double click on the the profile to enter its details
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Past Future Start Total Value Annual values Avail.Ctrl-Activn Type Avail.Ctrl-Overall
VALUES 1 4 0 Check box Check box 1
COMMENTS Permitted number of years in the past for which budgeting can be done. Count-back is done from the value mentioned in start box. Permitted number of years in future for which budgeting can be done. Counting is done from the value mentioned in start box. Value mentioned here is added to the current fiscal year. If checked, overall budgeting is allowed. If checked, yearly budgeting is allowed. Decides on activation availability control
If the indicator is set, availability control conducts checks against the overall budget.
Last changed on:

Date:23rd April 05
Version: 0
3.3.6
Maintain Number Ranges for Budgeting

Config-ID and Title: Organization/Area: ERP Responsible: Maintain Number Ranges for Budgeting IO CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Maintain Number Ranges for Budgeting OK11

Availability Control -> Maintain Number Ranges for Budgeting Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS Click on Maintain intervals box to maintain the number ranges.
Last changed on:

Date:23rd April 05
Version: 0
Last changed on:

Date:23rd April 05
Version: 0
3.3.7
Define Tolerance Limits for Availability Control

Config-ID and Title: Organization/Area: ERP Responsible: Define Tolerance Limits for Availability Control IO CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Define Tolerance Limits for Availability Control SPRO

Availability Control -> Define Tolerance Limits for Availability Control Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS COAr Profile Tr.Grp Act. Usage in % Abs variance Currency
VALUES VCA1 Z100 ++ 1, 2, 3 INR
COMMENTS Budget profile created in the earlier step Select the required activity group from drill-down Select appropriate message type from drill-down Mention % as required. Delta Amount between budget & actual
Last changed on:

Date:23rd April 05
Version: 0
3.3.8
Specify Exempt Cost Elements from Availability Control

Config-ID and Title: Organization/Area: ERP Responsible: Specify Exempt Cost Elements from Availability Control IO CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Specify Exempt Cost Elements from Availability Control OPTK

Availability Control -> Specify Exempt Cost Elements from Availability Control Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS Maintain the cost elements you want to exempt from the budgetary control.
Last changed on:

Date:23rd April 05
Version: 0
3.3.9
Maintain Budget Manager

Config-ID and Title: Organization/Area: ERP Responsible: Maintain Budget Manager IO CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Maintain Budget Manager SPRO

Availability Control -> Maintain Budget Manager Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS COAr. Order type Ob.Cl User Name
VALUES VCA1 9000
COMMENTS Give the required order type Select the object class for the drill-down Name of the user to whom the message is to be sent
Last changed on:

Date:23rd April 05
Version: 0
3.3.10 Define Planning Profile For Overall Planning
Config-ID and Title: Organization/Area: ERP Responsible: Define Planning Profile For Overall Planning IO CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Define Planning Profile For Overall Planning OKOS
IMG -> Controlling -> Internal Orders -> Planning -> Manual
Planning -> Maintain planner profile for overall planning -> Define Planning Profile For Overall Planning Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Profile Text
VALUES Z100 IO Profile for VDC
COMMENTS After entering the description, select the line & doubleclick the same to enter its details.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS Planning profile is same as Budgeting profile except for Availability Control. All the above fields have already been informed at the time of Budgeting profile.
Last changed on:

Date:23rd April 05
Version: 0
3.3.11 Define Order Types
Config-ID and Title: Organization/Area: ERP Responsible: Define Order Types IO CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Define Order Types KOT2_OPA
IMG -> Controlling -> Internal Orders -> Order Master Data ->
Define Order Types Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Cat. Name
VALUES 1000 Videocon Marketing Expenses
COMMENTS Order type Enter the text, select the line item and double-click on the same to maintain the details. System displays the next screen.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Settlement profile Planning profile Budget profile Status profile Release immediately CO Partner update Comit. Management Revenue posting
VALUES Z100 Z100 Z100 00000002 Check box Semi-active Check box Check box
COMMENTS As created earlier As created earlier As created earlier Standard SAP To release immediately on creation of Order Standard SAP To activate commitment management To allow revenue posting
Last changed on:

Date:23rd April 05
Version: 0
3.3.12 Maintain Number Ranges for Orders
Config-ID and Title: Organization/Area: ERP Responsible: Maintain Number Ranges for Orders IO CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Maintain Number Ranges for Orders KONK
IMG -> Controlling -> Internal Orders -> Order Master Data ->
Maintain Number Ranges for Orders Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS Select the menu path as above. It will take you to the following screen wherein we have to maintain the number ranges for IO type we just created.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS Here, in this screen you can see the IO type created by you at the bottom of the screen. We have to assign the same to the above group of number ranges. To do the same, select the same with the help of Select Element icon appearing in the menu bar. On selection it will turn blue as shown in the next screen.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS Now check any box as per your requirement and click on icon for Assign element group to assign it as shown in the next screen.
Last changed on:

Date:23rd April 05
Version: 0
3.3.13 Maintain Number Ranges for Settlement Documents
Config-ID and Title: Organization/Area: ERP Responsible: Maintain Number Ranges for Settlement Documents IO CO Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Maintain Number Ranges for Settlement Documents SNUM
Settlement Maintain Number Ranges for Settlement Documents Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS Select Maintain Group icon from the menu bar. System displays the next screen.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS In this screen you can see the controlling area still unassigned and lying at the bottom of the screen. To assign the same to a group, keep cursor on the same and click on the icon for Select elements. The same will turn blue as shown in the next screen.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS After selecting the appropriate group as shown above, select icon for Assign Element Group to assign the same.
Last changed on:

Date:23rd April 05
Version: 0
3.4
3.4.1
Validation in Accounting Documents

For Credit Control Area = Blank
Config-ID and Title: Organization/Area: ERP Responsible: For Credit Control Area = Blank FI FICO Team + ABAP Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
For Credit Control Area = Blank OB28
IMG -> Financial Accounting (New) -> Financial Accounting

Basic Settings (New) -> Tools -> Validation/Substitution -> Validation in Accounting Documents Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Co.Code Call Point Validation Description Activation Level
VALUES 1000, 1100,. 2 ZVID Validations for Videocon 1
COMMENTS For line items Name of your validation Text Active ; Double-click on any line to see & create the steps in the validation as required.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS In this screen you will see the steps created for your validation ZVID. To see the steps, expand the same by clicking on + sign and then keep the cursor on the required step. If you want to create a new step, click on Create step icon as shown in the next screen.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Prerequisite
VALUES Code
Check Message
Code Message no. 027
COMMENTS Means this step is to be executed if in BSEG table : company code is 1100, Transaction code is as defined in set ZTCODE and customer number is in the number range between 100001 to 300000 OR 50001 to 60000 Check whether Credit control area in BSEG table is not blank. This message is to be flashed if the prerequisite is met and check is not fulfilled.
Last changed on:

Date:23rd April 05
Version: 0
3.4.2
Business Area mandatory in J1IH

Config-ID and Title: Organization/Area: ERP Responsible: Business Area mandatory in J1IH FI FICO Team + ABAP Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Business Area mandatory in J1IH OB28

Last changed on:

Date:23rd April 05
Version: 0
FIELDS Co.Code Call Point Validation Description Activation Level
VALUES 1000, 1100,. 2 ZVID Validations for Videocon 1
COMMENTS For line items Name of your validation Text Active ; Double-click on any line to see & create the steps in the validation as required.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS In this screen you will see the steps created for your validation ZVID. To see the steps, expand the same by clicking on + sign and then keep the cursor on the required step. If you want to create a new step, click on Create step icon as shown in the next screen.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Prerequisite Check Message
VALUES Code Code Message no. 028
COMMENTS Means this step is to be executed if in BKPF table : Transaction code is J1IH Check whether Business area in BSEG table is not blank. This message is to be flashed if the prerequisite is met and check is not fulfilled.
Last changed on:

Date:23rd April 05
Version: 0
3.4.3
Business Place For VAT

Config-ID and Title: Organization/Area: ERP Responsible: Business Place for VAT FI FICO Team + ABAP Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Business Place For VAT OB28

Last changed on:

Date:23rd April 05
Version: 0
COMMENTS Means this step is to be executed if the GL account in BSEG table is either of 251450, 173100 or 173200 Check whether Business Place in BSEG table is not blank. This message is to be flashed if the prerequisite is met and check is not fulfilled.
Last changed on:

Date:23rd April 05
Version: 0
3.4.4
Section code validation in MIRO

Config-ID and Title: Organization/Area: ERP Responsible: Section code validation in MIRO FI FICO Team + ABAP Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Section code validation in MIRO OB28

Last changed on:

Date:23rd April 05
Version: 0
COMMENTS Means this step is to be executed if the Transaction code is MIRO and withholding tax code is not blank. Check whether Section Code in BSEG table is not blank. This message is to be flashed if the prerequisite is met and check is not fulfilled.
Last changed on:

Date:23rd April 05
Version: 0
3.4.5
Section code validation in FBCJ

Config-ID and Title: Organization/Area: ERP Responsible: Section code validation in FBCJ FI FICO Team + ABAP Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Section code validation in MIRO OB28

Last changed on:

Date:23rd April 05
Version: 0
COMMENTS Means this step is to be executed if the Transaction code is FBCJ and withholding tax code is not blank. Check whether Section Code in BSEG table is not blank. This message is to be flashed if the prerequisite is met and check is not fulfilled.
Last changed on:

Date:23rd April 05
Version: 0
3.5
3.5.1
Substitution in Accounting Documents

Profit Center in ST Line item
Config-ID and Title: Organization/Area: ERP Responsible: Profit Center in ST line items FI FICO Team + ABAP Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Profit Center in ST line items OBBH

Basic Settings (New) -> Tools -> Validation/Substitution -> Substitution in Accounting Documents Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Co.Code Call Point Substitution Description Activation Level
VALUES 1000, 1100,. 2 VID For Videocon Group 1
COMMENTS For line items Name of your substitution Text Active ; Double-click on any line to see & create the steps in the substitution as required.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS In this screen you will see the steps created for your substitution VID. To see the steps, expand the same by clicking on + sign and then keep the cursor on the required step. If you want to create a new step, click on Create step icon as shown above in the screen.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Prerequisite
VALUES Code
Substitution
Exit U203
COMMENTS Means this step is to be executed if in BKPF table : Reference procedure is VBRK AND (Transaction codes are either of VF01, VF02, VF11, VFX3 or VF04) AND line item indicator in BSEG table is T (sales tax line item) If the above prerequisite is met substitute the profit center based on the logic given in the user Exit U203. U203 is defined in module pool YGGBS000 which was created by copying SAP standard module pool RGGBS000 Logic given in U203 : Profit center in the sales tax line item is brought from table VBRP (Billing item) on the basis of comparison of plant in BSEG with VBRP. To interpret the code help of ABAP team should be taken.
Last changed on:

Date:23rd April 05
Version: 0
3.5.2
Bank Accounting
Config-ID and Title: Organization/Area: ERP Responsible: Bank Accounting FI FICO Team + ABAP Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Bank Accounting OBBH

Last changed on:

Date:23rd April 05
Version: 0
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Prerequisite Substitution
VALUES Code Exit U203
COMMENTS Means this step is to be executed if : Transaction code is ZFBCJ If the above prerequisite is met substitute the BSEG table field Assignment by the values stored in the field BSEG-SGTXT
Last changed on:

Date:23rd April 05
Version: 0
3.5.3
For defaulting GSBER in line item

Config-ID and Title: Organization/Area: ERP Responsible: For defaulting GSBER in line item FI FICO Team + ABAP Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
For defaulting GSBER in line item OBBH

Last changed on:

Date:23rd April 05
Version: 0
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Prerequisite
VALUES U210
COMMENTS Means this step is to be executed if : The logic given in user exit U210 is met. U210 is written in Module pool YGGBR000 which was created by copying SAP standard module pool RGGBR000. Logic in U210 is as follows : the above user exit matches the combination of Co. code & GL account entered by the user with that maintained in the table ZFI_GLGSBER. If it matches, then it calls for function module 'ZFI_GSBER_GET_FOR_GL_ACCOUNT' which is basically importing the value of business area from the table ZFI_GLGSBER to memory id ZMEMUP If the above prerequisite is met, U211 is executed. This User Exit is written in Program YGGBS000. User Exit U211 just calls for the function module 'Z_GSBER_SET_FOR_GL_ACCOUNT', which simply exports the value stored in the memory id ZMEMUP (as explained above) to BSEG-GSBER.
Substitution
Exit U211
Last changed on:

Date:23rd April 05
Version: 0
3.5.4
Personnel no. derivation in line it

Config-ID and Title: Organization/Area: ERP Responsible: Personnel no. derivation in line it FI FICO Team + ABAP Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Personnel no. derivation in line it OBBH

Last changed on:

Date:23rd April 05
Version: 0
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Prerequisite
VALUES Code
COMMENTS Means this step is to be executed if : Transaction code is either FB01 or FB05 AND Company code = 1100 AND Document type is either DU or DZ Session name is not blank If the above prerequisite is met, pass on value in the above field (only first 8 characters) to the BSEG table field of personnel id. This logic is defined in the exit U221. U221 is written in the module pool YGGBS000.
Substitution
Exit U221
Last changed on:

Date:23rd April 05
Version: 0
3.5.5
FF68
Config-ID and Title: Organization/Area: ERP Responsible: FF68 FI FICO Team + ABAP Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
FF68 OBBH

Last changed on:

Date:23rd April 05
Version: 0
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
Last changed on:

Date:23rd April 05
Version: 0
VALUES Code Code
COMMENTS Means this step is to be executed if : Transaction code is either FB01, FB05 or FBCJ AND the customer number in BSEG table is not blank. If the above prerequisite is met, pass on value in the BSEG table field SGTXT to the BSEG table field of Reference Key2
Last changed on:

Date:23rd April 05
Version: 0
3.5.6
FBCJ assignment substitution

Config-ID and Title: Organization/Area: ERP Responsible: FBCJ assignment substitution FI FICO Team + ABAP Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
FBCJ assignment substitution OBBH

Last changed on:

Date:23rd April 05
Version: 0
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
Last changed on:

Date:23rd April 05
Version: 0
VALUES Code Code
COMMENTS Means this step is to be executed if : Transaction code is FBCJ AND the GL Account is in the range between 150011 and 170000 If the above prerequisite is met, pass on value in the BSEG table field SGTXT to the BSEG table field of Assignment
Last changed on:

Date:23rd April 05
Version: 0
3.5.7
For defaulting PRCTR in line item

Config-ID and Title: Organization/Area: ERP Responsible: For defaulting PRCTR in line item FI FICO Team + ABAP Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
For defaulting PRCTR in line item OBBH

Last changed on:

Date:23rd April 05
Version: 0
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Prerequisite
VALUES U210
COMMENTS Means this step is to be executed if : The logic given in user exit U210 is met. U210 is written in Module pool YGGBR000 which was created by copying SAP standard module pool RGGBR000. Logic in U210 is as follows : the above user exit matches the combination of Co. code & GL account entered by the user with that maintained in the table ZFI_GLGSBER. If it matches, then it calls for function module 'ZFI_GSBER_GET_FOR_GL_ACCOUNT' which is basically importing the value of profit center from the table ZFI_GLGSBER to memory id ZMEMUP If the above prerequisite is met, U212 is executed. This User Exit is written in Program YGGBS000. User Exit U212 just calls for the function module 'Z_GSBER_SET_FOR_GL_ACCOUNT', which simply exports the value stored in the memory id ZMEMUP (as explained above) to BSEG-PRCTR.
Substitution
Exit U212
Last changed on:

Date:23rd April 05
Version: 0
3.5.8
Residual Item Substitution

Config-ID and Title: Organization/Area: ERP Responsible: Residual Item Substitution FI FICO Team + ABAP Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Residual Item Substitution OBBH

Last changed on:

Date:23rd April 05
Version: 0
VALUES
COMMENTS This step is to be executed only for the posting keys 04,14, 24 or 34 If the above condition satisfies, Text Field is substituted by the residual item
Last changed on:

Date:23rd April 05
Version: 0
3.5.9
FREIGHT SD
Config-ID and Title: Organization/Area: ERP Responsible: FREIGHT SD FI FICO Team + ABAP Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
FREIGHT SD OBBH

Last changed on:

Date:23rd April 05
Version: 0
VALUES
COMMENTS This step is to be executed if the transaction code is either of VF01, VF02 or VF11 AND GL account is either of 411108, 233010 or 411101. If the above condition satisfies, Assignment Field is substituted by the reference document no. of the header level.
Last changed on:

Date:23rd April 05
Version: 0
Last changed on:

Date:23rd April 05
Version: 0
3.5.10 Text In FF68
Config-ID and Title: Organization/Area: ERP Responsible: FREIGHT SD FI FICO Team + ABAP Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team
Text In FF68 OBBH

Last changed on:

Date:23rd April 05
Version: 0
FIELDS Prerequisite
VALUES
Substitution
COMMENTS This step is to be executed if the transaction code is either of FB01 or FB05 AND GL account is in the range 159999 to 170001 AND session name is not blank AND for document type DU or DZ If the above condition satisfies, Text Field is substituted by Collection from Dealers.
Last changed on:

Date:23rd April 05
Version: 0
3.6
3.6.1
Project System (Basic settings for Advertising)

Activate Project Management in Controlling Area
Config-ID and Title: Organization/Area: ERP Responsible: Activate Project Management in Controlling Area PS CO Team + CRM Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team + CRM Team
Activate Project Management in Controlling Area OKKP
IMG -> Project System -> Costs -> Activate Project Management
in Controlling Area Yes / No
Last changed on:

Date:23rd April 05
Version: 0
VALUES VCA1
COMMENTS Activation of CO components has been already explained earlier at the time of Maintain Controlling Area Settings
Last changed on:

Date:23rd April 05
Version: 0
3.6.2
Create CO Versions
Config-ID and Title: Organization/Area: ERP Responsible: Create CO Versions PS CO Team + CRM Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team + CRM Team
Create CO Versions SPRO
IMG -> Project System -> Costs -> Create CO Versions

Yes / No
Last changed on:

Date:23rd April 05
Version: 0
VALUES VCA1
COMMENTS This configuration has already been explained in detail above in Maintain Version at the time of controlling area maintenance.
Last changed on:

Date:23rd April 05
Version: 0
3.6.3
Maintain Budget Profile

Config-ID and Title: Organization/Area: ERP Responsible: Maintain Budget Profile PS CO Team + CRM Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team + CRM Team
Maintain Budget Profile OPS9
IMG -> Project System -> Costs -> Budget -> Maintain Budget
Profile Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Profile Text
VALUES ZCRM01 Project Budget profile for Mktg
COMMENTS To create the new profile, click New Entries button in the menu bar. Double click on the profile to enter its details
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Past Future Start Total Value Annual values Avail.Ctrl-Activn Type Avail.Ctrl-Overall
VALUES 1 4 0 Check box Check box 1
COMMENTS Permitted number of years in the past for which budgeting can be done. Count-back is done from the value mentioned in start box. Permitted number of years in future for which budgeting can be done. Counting is done from the value mentioned in start box. Value mentioned here is added to the current fiscal year. If checked, overall budgeting is allowed. If checked, yearly budgeting is allowed. Decides on activation availability control
If the indicator is set, availability control conducts checks against the overall budget.
Last changed on:

Date:23rd April 05
Version: 0
3.6.4
Create Number Ranges for Budgeting

Config-ID and Title: Organization/Area: ERP Responsible: Create Number Ranges for Budgeting PS CO Team + CRM Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team + CRM Team
Create Number Ranges for Budgeting OK11
IMG -> Project System -> Costs -> Budget -> Create Number
Ranges for Budgeting Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS In this screen, follow the menu path as shown above to maintain the number ranges for budgeting documents.
Last changed on:

Date:23rd April 05
Version: 0
Last changed on:

Date:23rd April 05
Version: 0
3.6.5
Define Tolerance Limits

Config-ID and Title: Organization/Area: ERP Responsible: Define Tolerance Limits PS CO Team + CRM Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team + CRM Team
Define Tolerance Limits SPRO
IMG -> Project System -> Costs -> Budget -> Define Tolerance
Limits Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS COAr Profile Tr.Grp Act. Usage in % Abs variance Currency
VALUES VCA1 ZCRM1 ++ 1, 2, 3 INR
COMMENTS Budget profile created in the earlier step Select the required activity group from drill-down Select appropriate message type from drill-down Mention % as required. Delta Amount between budget & actual
Last changed on:

Date:23rd April 05
Version: 0
3.6.6
Specify Exempt Cost Elements

Config-ID and Title: Organization/Area: ERP Responsible: Specify Exempt Cost Elements PS CO Team + CRM Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team + CRM Team
Specify Exempt Cost Elements OPTK
IMG -> Project System -> Costs -> Budget -> Specify Exempt
Cost Elements Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS Maintain the cost elements you want to exempt from the budgetary control.
Last changed on:

Date:23rd April 05
Version: 0
3.6.7
Create Allocation Structures

Config-ID and Title: Organization/Area: ERP Responsible: Create Allocation Structures PS CO Team + CRM Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team + CRM Team
Create Allocation Structure SPRO
IMG -> Project System -> Costs -> Automatic and Periodic
Allocations -> Settlement -> Settlement Profile -> Create Allocation Structure Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS To create new allocation structure, click on new entries tab in the menu bar. Write its description as required. Now select the same and double-click the Assignments written in the left-hand side of the screen. System will display the following screen.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS Assignments Text
VALUES 10, 20, Advertising.
COMMENTS Ranges of cost elements Description identifying the ranges of cost elements. Now we have to assign the cost element ranges against each of these assignments. To do the same, keep cursor on any of the assignments and select Source on the left hand side. Now you will have the screen as displayed next.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS From Cost Element To Cost Element Cost Center Group
VALUES ADVERT_EXP
COMMENTS After entering the required data, save the same & return back to the original screen. Follow the same procedure for all the assignment line items. After the same, we have to assign settlement cost elements to each of them. To do this again select the assignment line and double-click on Settlement cost element.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS By cost element Settlement cost element
VALUES Check box
COMMENTS Check this box in case you want to settle by the original cost element only Enter the settlement cost element if you want to settle it by settlement cost element. You can use this allocation structure also in assessment cycle. However, in this case, you have to define the assessment cost elements using Assessment cost element box instead of settlement cost element box as shown in the next screen.
Last changed on:

Date:23rd April 05
Version: 0
3.6.8
Create Source Structure

Config-ID and Title: Organization/Area: ERP Responsible: Create Source Structure PS CO Team + CRM Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team + CRM Team
Create Source Structure OKEU
Allocations -> Settlement -> Settlement Profile -> Create Source Structure Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS To create new source structure, click on new entries tab in the menu bar. Write its description as required. Now select the same and double-click the Assignments written in the left-hand side of the screen. System will display the following screen.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS Here you can define the multiple assignments depending on your requirement. Each of these assignments need to be assigned cost elements or cost element group as the case may be. This can be done by individually selecting the assignment and clicking on Source tab on the left-hand side of the screen. Next screen is displayed.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS This way mapping can be done for all the assignments.
Last changed on:

Date:23rd April 05
Version: 0
3.6.9
Create Settlement Profiles

Config-ID and Title: Organization/Area: ERP Responsible: Create Settlement Profiles PS CO Team + CRM Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team + CRM Team
Create Settlement Profiles SPRO
Allocations -> Settlement -> Settlement Profile -> Create Settlement Profile Yes / No
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS In this screen, select new entries from the menu bar and create the settlement profile with its description. To define the same, double-click on the same. Now you will have the next screen.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS To be settled in full Can be settled Not for settlement Allocation structure Source structure PA transfer structure 100% validation % settlement Equivalent no. Amount settlement Variances to COPA Valid receivers Document type Max. Dist. Rules Res. Time Last changed on:
Date:23rd April 05
VALUES Check box
ZM AD FI Check box Check box Check box Check box
SA 999 3 Last changed by: CO Team
COMMENTS If this box is checked, system will not allow the closure of this order if there is balance in it. If this box is checked, system will only flash the warning message in case of the balance. If this box is checked, settlement will not be carried out by the system As created in the earlier step As created in the earlier step To be given only when the order is to be settled to COPA. System issues warning message if settlement rule % is not equal to 100% Percentages can be defined in the settlement rule Equiv. No.s can be defined in the settlement rule Amount can be defined in the settlement rule Check this box only when settlement variances are to be taken to COPA As required Doc. Type for settlement documents Max. no. of lines in settlement rules Default period by system Version: 0 Page: Page 261 of 266
Last changed on:

Date:23rd April 05
Version: 0
3.6.10 Define Number Ranges for Settlement Documents
Config-ID and Title: Organization/Area: ERP Responsible: Defien Number Ranges for Settlement Documents PS CO Team + CRM Team File Name: Status: CO Configuration Document Mission Excellence.Doc Open / Closed
CO Team + CRM Team
Define Number Ranges for Settlement Documents SNUM
Allocations -> Settlement Settlement Documents Yes / No -> Define Number Range for
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS Select Maintain Group icon from the menu bar. System displays the next screen.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS In this screen you can see the controlling area still unassigned and lying at the bottom of the screen. To assign the same to a group, keep cursor on the same and click on the icon for Select elements. The same will turn blue as shown in the next screen.
Last changed on:

Date:23rd April 05
Version: 0
FIELDS
VALUES
COMMENTS After selecting the appropriate group as shown above, select icon for Assign Element Group to assign the same.
Last changed on:

Date:23rd April 05
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CO Configuration Document - Mission Excellence

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CO Configuration Document - Mission Excellence

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1 Part-1: Organisation Structure

Maintain Controlling Area

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FIELDS Controlling Area

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FIELDS Controlling Area

COMMENTS For the Controlling Area VCA1, make settings as above.

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Create Operating Concern

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FIELDS Operating Concern

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Assign Company Code to Controlling Area

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FIELDS Controlling Area

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FIELDS Company Codes

VALUES 1000 1100 1200 1500 1800

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Assign controlling area to operating concern

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FIELDS Controlling Area Operating Concern

VALUES VCA1 VDOC

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Maintain Controlling Area

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FIELDS Controlling Area

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