Guide To Pre Qualification Documents

STANDARD PROCUREMENT DOCUMENTS
Users Guide for Prequalification Documents for Procurement of Works
Inter-American Development Bank December 2002
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Contents
Page Introduction...................................................................................................1 Abbreviations.................................................................................................3 The Prequalification Process.........................................................................5 Invitation to Prequalify for Procurement of Works.......................................9 Invitation to Prequalify for Procurement of Works.....................................11 Invitation to Prequalify for Procurement of Works.....................................13 Section I. Instructions to Applicants...........................................................17 Section II. Application Data Sheet..............................................................19 Section III. Evaluation Criteria..................................................................23
1.Eligibility 25 2.Historical Contract Non-Performance........................................................................................27 1.Financial Situation......................................................................................................................29 1.Experience 31
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Section IV. Application Forms....................................................................35 Application Submission Sheet......................................................................37 Form ELI 1.1.............................................................................................39 Form ELI 1.2.............................................................................................41 Form CON 2.............................................................................................43 Form FIN 3.1............................................................................................45 Form EXP 4.1...........................................................................................47 Form EXP 4.2 ..........................................................................................49 Form EXP 4.3(a).......................................................................................51 Form EXP 4.3(a) (cont.)...........................................................................52 Form EXP 4.3(b).......................................................................................53 Form EXP 4.3(b)(cont.)............................................................................54 Section V. Eligible Countries......................................................................55 Section VI. Scope of Works.........................................................................59
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Introduction
The Standard Procurement Documents Prequalification Documents for Procurement of Works and Users Guide (PQW) have been designed to: (i) simplify the Contracting Agencys preparation of a specific Prequalification Document for Procurement of Works; (ii) reduce the Applicants preparation time and effort; (iii) facilitate and simplify the Contracting Agencys evaluation and comparison of applications and prequalification of Applicants; and (iv) minimize the time required by the Bank for the prior review of the PQW. Another of its important features is that they can be used with minimum changes, as they do not contain explanations, footnotes or examples that should not be part of the PQW. The purpose of the Users Guide (the Guide) is to provide guidance to the Contracting Agency on how to prepare the prequalification documents for works based on the standard procurement documents. The provisions in Section I, Instructions to Applicants (ITA) must be used without any modification to its text or format. Any data and provisions that this section requires for a specific prequalification shall be included in Section II, Application Data Sheet. The remaining sections of the PQW and also explained in the Guide are: Section III, Evaluation Criteria; Section IV, Application Forms; Section V, Eligible Countries; and Section VI, Scope of Works. The Guide includes an initial section on how to prepare the Invitation to Prequalify (ITP). The Contracting Agency should note that the ITP is not a part of the prequalification documents.
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Abbreviations
ADS EC ICB IDB ITP ITA JVCA PQW SPD Application Data Sheet Evaluation Criteria International Competitive Bidding Inter-American Development Bank Invitation to Prequalify for Procurement of Works Instructions to Applicants Joint Venture, Consortium, or Association Prequalification Documents for Procurement of Works Standard Procurement Documents
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The Prequalification Process

A prequalification process includes six main phases: Publicity Preparation and Issuing of the Prequalification Documents Application preparation and submission Applications opening ceremony Applications evaluation, and Prequalification of Applicants.
Publicity
The Contracting Agency must announce an upcoming prequalification process in the international media (the United Nations publication Development Business) and in the national media, taking into account giving enough time for potential Applicants to respond with well-prepared applications.
Preparation and Issuing of the Prequalification Documents

The Contracting Agency and the Applicant should keep in mind that: The Contracting Agency is responsible for the preparation and issuing of the Prequalification Documents. The Contracting Agency shall use the Standard Procurement Documents for Prequalification for Procurement of Works issued by the Bank, as this is mandatory for contracts to be financed by the Bank. The Contracting Agency shall prepare the PQW using the published version of the Standard Documents for Prequalification of Works without suppressing or adding text in Section I, Instructions to Applicants (ITA), which does not allow modifications. The Contracting Agency must provide all information and data pertaining each individual prequalification process in the following sections of the prequalification documents: Section II, Application Data Sheet Section III, Evaluation Criteria Section IV, Application Forms Section V, Eligible Countries Section VI, Scope of Works
The Contracting Agency shall allow Applicants sufficient time for studying the prequalification documents, preparing complete and responsive applications, and submitting the applications.
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Application Preparation and Submission

The Applicant is responsible for the preparation and submission of its application. During this stage, the Contracting Agency shall: Promptly respond to requests for clarifications from Applicants and amend, as needed, the Prequalification Documents Amend the Prequalification Documents, but only with the Banks no-objection.
Opening of Applications
The Contracting Agency is responsible for the Opening of Applications, which is a critical event in the Prequalification process. The Contracting Agency shall appoint experienced staff to conduct the Opening of Applications, as inappropriate procedures at the opening of applications are usually irreversible and may require cancellation of the prequalification process with the consequent delays and waste of time and resources. Best Bid-opening Practices to Observe The Contracting Agency, in observance of best practices, shall: Conduct the Opening of Applications strictly following the procedures as specified in ITA Sub-Clause 19, for all applications received not later than the date and time of the application submission deadline. Ensure that all applications that were received on time are accounted for, before starting the Opening of Applications, as applications that are not opened and read out at the Opening of Applications shall not be further considered. Not reject any application at the Opening of Applications, except for late applications received after the date and time of application submission deadline. Examine the application at the Opening of Applications in accordance with the provisions of ITA Sub-Clause 11.
Application Evaluation and Prequalification

The Contracting Agency is responsible for the evaluation of applications and their prequalification. Consequently, the Contracting Agency shall appoint experienced staff to conduct the evaluation of applications. Mistakes committed at the application evaluation stage may later prompt complaints from Applicants, hence requiring reevaluation of the applications, with the consequent delays and waste of time and resources. The Contracting Agency, in observance of best practices shall: Maintain the application evaluation process strictly confidential;
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Reject any attempts or pressures to distort the outcome of the evaluation, including fraud and corruption; Always comply with the prior-review requirements of the Bank; Strictly apply only and all the factors, methods, and criteria defined in the Prequalification Documents for Works, Section III, Evaluation Criteria, to evaluate the applications.
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Invitation to Prequalify for Procurement of Works

The Invitation to Prequalify for Procurement of Works (ITP) provides information that enables potential Applicants to decide whether to participate. In addition to the essential items specified in the Standard Procurement Documents for Prequalification for Procurement of Works, the ITP should also indicate any important prequalification evaluation criteria (e.g., the minimum level of experience required in a similar type of work). The ITP is not part of the prequalification documents and, therefore, it shall not be included. The ITP shall be issued: (a) In the international media (i) Once in the periodical Development Business of the United Nations
(b) In the national media (i) (ii) Once in two newspapers of wide national circulation; or Twice in one newspaper of wide national circulation.
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__________ ____________________ _________________________ 1. This Invitation to Prequalify follows the General Procurement Notice for this project that appeared in the Development Business, issue number ________ of _____________________. 2. The _______________________ ______________________________________ a _________ from the Inter-American Development Bank toward the cost of ________________ ___________________, and it intends to apply part of the proceeds of this _______ to payments under the contract for ___________________, for which this Invitation to Prequalify is issued. 3. Prequalification is open to Applicants from eligible countries of the Bank. ____________________________ now invites sealed applications ________________________________________. The for
Standard Form for
4. Interested eligible Applicants may obtain further information from ___________________ and inspect the Prequalification Documents at the address given below, ________________________________________ from ___________________. 5. The Prequalification Documents, in __________ language, may be purchased by interested Applicants on the submission of a written application to the address below _________ _________________ and upon payment of a non-refundable fee ____________________ or in __________________________________________. The method of payment will be __________________. The document will be sent by __________________. No liability will be accepted for loss or late delivery. 6. Applications must be submitted at the address indicated in the Prequalification Documents at or before _____________________. Late applications shall not be considered. Applications will be opened, in the presence of the Applicants representatives who choose to attend, at the address, date, and time indicated in the Prequalification Documents. 7. The __________________ will not be responsible for any costs or expenses incurred by Applicants in connection with the preparation or delivery of Applications. 8. In the comparison of applications, only and all those factors, methods, and criteria specified in Section III, Evaluation Criteria, will be used, in accordance with the provisions stipulated in the Instructions to Applicants.
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Users Guide 9. Applicants will be advised in due course, of the result of their applications. Only Applicants prequalified under this process will be invited to bid under the international competitive bidding for the works.
_______________________________ _______________________________ ________________________________ ________________________________ ________________________________
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[Date] [Loan No. and Title] [Contract No. and Title] 1. This Invitation to Prequalify for Works follows the General Procurement Notice for this project that appeared in the Business Development, issue no. [insert number] of [insert date]. 1 The [insert name of borrower] [has received/has applied for/intends to apply for] a [loan/credit] from the Inter-American Development Bank toward the cost of [insert name of Project], and it intends to apply part of the proceeds of this [loan/credit] to payments under the contract for [insert name/No. of Contract].2 Prequalification is open to Applicants from eligible countries of the Bank.3 The [insert name of Contracting Agency] now invites sealed applications for [insert description of works]. 4 Interested eligible Applicants may obtain further information from [insert name of Contracting Agency] and inspect the Prequalification Documents at the address given below, [insert address at end of document] from [insert office hours]. 5 The Prequalification Documents, in [insert name of language] language, may be purchased by interested Applicants on the submission of a written application to the address below [state address at the end of document] and upon payment of a non-refundable fee6 of [insert amount in local currency] or in [insert amount in specified convertible currency]. The method of payment will be [insert method of payment].7 The document will be sent by [insert delivery procedure].8 No liability will be accepted for loss or late delivery. Applications must be submitted at the address indicated in the Prequalification Documents at or before [insert time and date]. Late applications shall not be considered. Applications will be opened, in the presence of the Applicants representatives who choose to attend, at the address, date, and time indicated in the Prequalification Documents. The [insert name of Contracting Agency] will not be responsible for any costs or expenses incurred by Applicants in connection with the preparation or delivery of Applications. In the comparison of applications, only and all those factors, methods, and criteria specified in Section III., Evaluation Criteria, will be used, in accordance with the provisions stipulated in the Instructions to Applicants.
Instructions for completing the
2.
3. 4.
5.
6.
7. 8.
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Users Guide Applicants will be advised in due course of the result of their applications. Only Applicants prequalified under this process will be invited to bid under the international competitive bidding for the works.
[Insert name of office] [Insert name of officer] [Insert postal address] and/or [Insert street address] [Insert telephone number, indicate country and city code] [Insert facsimile or cable number] Notes: 1.Day, month, year; for example, 31 January 2001. 2.Insert if applicable: This contract will be jointly financed by [insert name of cofinancing institution]. The eligibility rules and procedures for procurement of [complete with information specified in the Loan Contract] will govern the prequalification process. 3.Occasionally, contracts may be financed out of special funds that would further restrict eligibility to a particular group of eligible countries. When this is the case, it should be mentioned in this paragraph. 4.A brief description of the type of Works should be provided, including quantities, location of project, and other information necessary to enable potential Applicants to decide whether to respond to the invitation. The Prequalification Documents may require Applicants to have specific experience or capabilities; such requirements should be also included in this paragraph. 5.For example: 09:00 to 12:00 hours. 6.The fee, to defray printing and mailing/shipping costs should be a nominal amount. 7.For example, cashiers check, direct deposit to specified account number, etc 8.The delivery procedure is usually airmail for overseas delivery and surface mail or express courier for local delivery. If urgency or security dictates, express courier services may be required for overseas delivery.
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PROCUREMENT DOCUMENTS
Prequalification Documents for Procurement of

__[indicate name of project]__
________________________
Issued on: ___[insert date (day, month, year)]____ Invitation to Prequalify No.:_[insert ITP number]_ ICB No.: _[insert International Competitive Bidding number] Contracting Agency: ___[indicate name of Contracting Agency]__ Country: __[insert name of country]___
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Section I. Instructions to Applicants

The Instructions to Applicants (ITA) specify the procedures that regulate the prequalification process. The ITA contain standard provisions that have been designed to remain unchanged and to be used without modification. The ITA clearly identify the provisions that may need to be specified for a particular prequalification process and require that such specifications be introduced in Section II, Application Data Sheet (ADS). The Instructions to Applicants are not a contract document and, therefore, are not part of any contract that may arise subject to the prequalification process.
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Section II. Application Data Sheet

The Application Data Sheet (ADS) contains information and provisions specific to a particular prequalification process. The Contracting Agency must specify in the ADS only the information that the ITA request to be specified in the ADS. All information requested shall be provided; no clause shall be left blank. To facilitate the preparation of the ADS, its clauses are numbered with the same numbers as the corresponding ITA clauses. The following explains where to complete the information being requested and what kind of information should be provided.
Input of Information to be completed by Contracting Agency
Section II. Application Data Sheet

A. Introduction
ITA 1.1 ITA 1.1 ITA 1.1 The identification of this Invitation to Prequalify is: ___[insert name and number of the ITP]____ The name of the Contracting Agency is: ___[insert full name]_____________ The names, identification and number of the contracts are: ____[insert the full name and identification for each contract, if applicable] _________________ The name and identification number of the ICB are: ____[insert full name and identification number for the international competitive bidding]_________________________ The name of the Borrower is: ___[insert full name]________________ ________________________________________________________________ The name of the Project is: ____[insert name of Project]________________ ___________________________________________________________ The parties in a JVCA __[insert shall be or shall not be] __ jointly and severally liable. [If the parties shall not be jointly and severally liable, insert: Instead, the following specific liabilities and responsibilities shall apply to each individual or firm: [__specify in detail__]]
ITA 1.1
ITA 2.1
ITA 2.1 ITA 4.1
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B. Prequalification Documents
ITA 7.1 For clarification purposes only, the Contracting Agency's address is: Attention: ___[insert full name of person, if applicable]___ Number and Street: ___[insert number and street]_____
Floor/Room number: ___[insert floor and room number, if applicable]__ City: __[insert name of city or town]__
Zip Code: _[insert postal (ZIP) code, if applicable]___ Country: __[insert name of country]___ Telephone: _[insert telephone number, including country and city codes]_ Facsimile number: __[insert fax number, including country, city codes]_ Electronic mail address: ___[insert e-mail address, if applicable]___
C. Preparation of Applications
ITA 10.1 The language of the application as well as of all correspondence is: ___[insert language]________________ The Applicant shall submit with its application the following additional documents: [insert any additional document not already listed in ITA SubClause 11.1, that must be submitted with the application] _______________________________________________________________ _______________________________________________________________ _______________________________________________________________ In addition to the original, the number of copies to be submitted with the application is: _[insert total number of copies]____ The authorization to represent and sign on behalf of the Applicant shall comply with the following specific requirements: ___[insert the description of the documentation required to demonstrate the authority of the signatory to sign the application] ___________________________ _______________________________________________________________ _______________________________________________________________
ITA 11.1 (e)
ITA 15.2
ITA 15.3
D. Submission and Opening of Applications

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21 For application submission purposes only, the Contracting Agency's address is: Attention: ___[insert full name of person, if applicable]___ Number and Street: __[insert number and street]___ Floor/Room number: __[insert floor and room number, if applicable]___ City: ____[insert name of city or town]___
Zip Code: __[insert postal (ZIP) code, if applicable]___ Country: __[insert name of country]__ Telephone: _[insert telephone number, including country and city codes]_ Facsimile number: _[insert facsimile number, including country and city codes]_ Electronic mail address: __[insert e-mail address, if applicable]__ The deadline for application submission is: Date: __[insert day, month and year, i.e. 10 October 2000]__ Time: __[insert time, and identify if a.m. or p.m., i.e., 11:30 a.m.]__ ITA 19.1 The application opening shall take place at: Number and Street: ____[insert number and street]________ Floor/Room number: ____[insert floor and room number and full name of person, if applicable]____ City: ___[insert name of city or town]___ Country: __[insert name of country]___ On Date: __[insert day, month and year, i.e. 10 October 2000]__ Time: __[insert time, and identify if a.m. or p.m., i.e., 11:30 a.m.]__
E. Evaluation of Applications
ITA 23.1 No margin of preference shall apply in the bidding process corresponding to
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The prequalification __[insert will be or will not be]__ for multiple contracts. If the prequalification is for multiple contracts, the methods and evaluation criteria to determine the combination of contracts for which the Applicant will prequalify shall be as specified in Section III, Evaluation Criteria.
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Section III. Evaluation Criteria

The purpose of the Evaluation Criteria, Section III in the prequalification documents, is to specify the criteria that the Contracting Agency shall use to evaluate the applications and prequalify the Applicants. The Contracting Agency must prepare the evaluation criteria and include them as part of the Prequalification Documents. The evaluation criteria is not a contract document and, therefore, will not be part of the contract subject to this prequalification process. The four factors considered to be the most important when evaluating a qualification are: 1. 2. 3. 4. Eligibility Historical Contract Non-Performance Financial Situation Experience
Within each of these factors there are sub-factors, which are specified in the forms presented in the following pages. In order to make the factor and sub-factors understandable to Applicants, these forms specify who must provide what information. Blank spaces allow the Contracting Agency to insert the criterion that will be evaluated.
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Factor
1. Eligibility Criteria
Sub-Factor
Requirement
Single Entity
Documentation Joint Venture, Consortium, or Required Association All parties Each party At least one combined party Existing or intended JVCA must meet requirement Existing or intended JVCA must meet requirement Existing JVCA must meet requirement Must meet requirement Must meet requirement N/A Forms ELI 1.1 and 1.2, with attachments
Applicant
1.1 Nationality
Nationality in accordance with ITA Sub-Clause 4.2.
Must meet requirement
1.2 Conflict of Interest
No conflicts of interest in ITA Sub-Clause 4.4.
N/A
Application Submission Sheet
1.3 Bank Ineligibility
Not having been declared ineligible by the Bank, as described in ITA SubClause 4.6. Applicant required to meet conditions of ITA SubClause 4.7
N/A
Application Submission Sheet Forms ELI 1.1 and 1.2, with attachments
1.4 Government Owned Entity
N/A
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Factor
2. Historical Contract Non-Performance Criteria

Applicant
Sub-Factor
Requirement
Single Entity
Joint Venture, Consortium, or Association All parties Each party At least one combined party
Documentation Required
2.1 History of non- Non performance of a performing contract did not occur contracts within the last __[insert number of years in words and figures]_ (_) years prior to the deadline for application submission based on all information on fully settled disputes or litigation. A fully settled dispute or litigation is one that has been resolved in accordance with the Dispute Resolution Mechanism under the respective contract, and where all appeal instances available to the applicant have been exhausted. 2.2 Pending Litigation All pending litigation shall in total not
Must meet requirement by itself or as party to past or existing JVCA
N/A
Must meet requirement by itself or as party to past or existing JVCA
N/A
Form CON - 2
N/A
N/A Form CON - 2

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Factor
2. Historical Contract Non-Performance Criteria

Applicant
Sub-Factor
Requirement
Single Entity
represent more than _____[insert percentage in words and figures]_______ percent (____%)] of the Applicants net worth and shall be treated as resolved against the Applicant.
by itself or as party to past or existing JVCA
Joint Venture, Consortium, or Association All parties Each party At least one combined party by itself or as party to past or existing JVCA
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Factor
1. Financial Situation Criteria

Applicant
Sub-Factor
Requirement
Single Entity
Joint Venture, Consortium, or Association All parties Each party At least combined one party
1.1 Historical Financial Performance
Submission of audited financial statements or, if not required by the law of the Applicants country, other financial statements acceptable to the Contracting Agency, for the last _[insert number of years in words and figures___(__)] years, to demonstrate the current soundness of the Applicants financial position: (a) Average Current Ratio: (Current Assets /Current Liabilities) equal to or greater than __[insert a number; e.g.: 1.0]__.
N/A
N/A
Form FIN 3.1 with attachments
3.1 Historical
(b) Average
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Factor
1. Financial Situation Criteria

Applicant
Sub-Factor
Requirement
Single Entity
Joint Venture, Consortium, or Association All parties Each party At least combined one party
Financial Performance
Indebtedness Ratio: (Total Liabilities/Total Assets) equal or less than _[insert a number; e.g.: 0.5]_ . (c) Average Profitability Ratio: (Profits Before Taxes/Total Revenue) greater than _[insert a number; e.g.: 0]_.
N/A
N/A
Form FIN 3.1 with attachments
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Factor
1. Experience Criteria
Applicant Requirement Single Entity Joint Venture, Consortium, or Association All parties Each party At least one combined party Documentation Required
Sub-Factor
1.1 General Construction Experience
Experience under construction contracts in the role of contractor, subcontractor, or management contractor for at least the last __[insert number of years in words and figures__ (___)] years prior to the applications submission deadline, and with activity in at least nine (9) months in each year. Minimum average annual construction turnover of __[insert amount in US$ equivalent in words and figures]__,
N/A
N/A
Form EXP-4.1
1.2 Average Annual Construction Turnover
Must meet __[insert percentage in words and figures]__ percent (___
Must meet __[insert percentage in words and figures]__ percent (___
Form EXP - 4.2
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Factor
Applicant Requirement Single Entity Joint Venture, Consortium, or Association All parties Each party At least one combined party %)] of the %)] of the requirement requirement Documentation Required
Sub-Factor
calculated as total certified payments received for contracts in progress or completed, within the last _[insert number of years in words and figures_ (___)] years 1.3 Specific Construction Experience (a) Participation as contractor, management contractor or subcontractor in at least __[insert number of contracts] contracts within the last __[insert number in words and figures]_ (__) years, each with a value of at least [insert amount in US$ equivalent in words and figures]__(___), that
Must meet requirement for all
N/A
Must meet requirement for one
Form EXP-4.3(a)
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Factor
Applicant Requirement Single Entity Joint Venture, Consortium, or Association All parties Each party At least one combined party characteristics characteristic Documentation Required
Sub-Factor
4.3 Specific Construction Experience
have been successfully or are substantially completed and that are similar to the proposed works. The similarity shall be based on the physical size, complexity, methods/ technology or other characteristics as described in Section VI, Scope of Works. (b) For the above or other contracts executed during the period stipulated in 4.3(a) above, a minimum construction experience in the following key activities: 1. [e.g., Amount] Physical Must meet requirements Must meet requirements
Must meet requirement Must meet requirement
N/A N/A
Must meet requirement Must meet requirement Form EXP- 4.3(b)

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Factor
Applicant Requirement Single Entity Joint Venture, Consortium, or Association All parties Each party At least one combined party Must meet N/A Must meet requirement requirement Must meet requirement Must meet requirement Must meet requirement N/A N/A N/A Must meet requirement Must meet requirement Must meet requirement Documentation Required
Sub-Factor
3. [e.g., Complexity] 4. [e.g., Methods/ Technology] 5. [e.g., Physical production rate] 6. [___criterion 5___]
Must meet requirements Must meet requirements Must meet requirements Must meet requirements
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Section IV. Application Forms

The Contracting Agency shall include in the PQW all application forms that the Applicant must complete and submit together with the Application. These forms are as specified in Section IV, of the prequalification documents:

Application Submission Sheet Applicant Information Sheet Applicant Information Sheet for each JVCA Party/Subcontractor Historical Contract Non-Performance Financial Situation General Construction Experience Average Annual Construction Turnover Specific Construction Experience Specific Construction Experience in Key Activities
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Application Submission Sheet

Date: [insert day, month, year] ITP No.: [insert ITP number] ICB No.: [insert ICB number] To: __[insert full name of Contracting Agency]__ We, the undersigned, apply to be prequalified for the referenced ICB and declare that: (a) we have examined and have no reservations to the prequalification documents, including Addenda No., issued in accordance with ITA Clause 8: ___[insert the number and issuing date of each addendum] _____________________________________________________________ __________________________________________________________________; (b) we, including any subcontractors or suppliers for any part of the contract subject to this prequalification process, have or will have nationalities from eligible countries, in accordance with ITA Sub-Clause 4.2: _[insert the nationality of the Applicant, including that of all parties in case of a JVCA, and the nationality of each already identified subcontractor and supplier of related services, if applicable]__; (c) we, including any subcontractors or suppliers for any part of the contract subject to this prequalification do not have any conflict of interest, and specifically are not participating as Applicants in more than one application in this prequalification process, in accordance with ITA Clause 4; (d) we, including any subcontractors or suppliers for any part of the contract subject to this prequalification, have not been declared ineligible by the Bank; (e) we are not a government-owned entity, and if we are, we meet the requirements of ITA Sub-Clause 4.7; (f) we, in accordance with ITA Sub-Clause 24.1, plan to subcontract the following key activities: _[provide specific details for first key activity specified in Section III by the Contracting Agency]_ _[provide specific details for n key activity specified in Section III by the Contracting Agency]_ (g) the following commissions, gratuities, or fees have been paid or are to be paid with respect to the prequalification process, the corresponding bidding process or execution of the Contract, in accordance with ITA Sub-Clause 3.3: [indicate full name of recipient of such payment, full address, reasons for the commission or donation paid or that will be paid, amount and currency]
Input of information to be completed by Applicant
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[If none has been paid or is to be paid, indicate none.] (h) we understand that you may cancel the prequalification process at any time and that you are neither bound to accept any application that you may receive nor to invite the prequalified applicants to bid for the contract subject of this prequalification, without incurring any liability to the Applicants, in accordance with ITA Clause 26.
Signed __[insert signature of person whose name and capacity are shown below]__ [insert full name of person Name _signing the application]________ [insert legal capacity of person _signing the application]_____
In the Capacity of
Duly authorized to sign the application for and on behalf of: Applicants Name ___[insert full name of Applicant]____ Address ___[insert street number, town or city, and country]______ ___________________________________________________________________ Dated on __[insert day number]_ day of __[insert month]__, __[insert year]__.
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Form ELI 1.1

Input of information to be completed by Applicant
Applicant Information Sheet

Date: [insert day, month, year] ITP No.: [insert ITP number] ICB No.: [insert ICB number] Page [insert page number] of [insert total number] pages
Applicants Legal Name __[insert full legal name]____ In case of JVCA, legal name of each party: ___[insert full legal name of each party in JVCA ]____ Applicants actual or intended country of constitution: __[indicate country of constitution]__ Applicants actual or intended year of constitution: ___[indicate year of constitution]__ Applicants legal address in country of constitution: ___[insert street/ number/ town or city/ country]____ Applicants authorized representative information: Name: __[insert full legal name]___ Address: __[insert street/ number/ town or city/ country]__ Telephone/Fax numbers: _[insert telephone/fax numbers, including country and city codes]_ E-mail address: ___[indicate e-mail address]___ Attached are copies of original documents of: [check the appropriate box(es)] 1. In case of single entity, articles of Incorporation or Documents of Constitution of the legal entity named above, in accordance with ITA Sub-Clauses 4.1, 4.2, and 4.7. 2. Letter of authorization to represent the legal entity named above, in accordance with ITA Sub-Clause 15.3. 3. In case of JVCA, letter of intent to form JVCA or JVCA agreement, in accordance with ITA Sub-Clause 4.1.
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Form ELI 1.2

Input of information to be completed by a JVCA party and/or Subcontractor identified for key activities
Applicant Information Sheet for each JVCA Party/Subcontractor as per Sub-Clause 24.2
Date: [insert day, month, year] ITP No.: [insert ITP number] ICB No.: [insert ICB number] Page [insert page number] of [insert total number] pages
JVCA Applicant Legal Name: __[insert full legal name]____ JVCAs party/Subcontractors legal name: ___[insert full legal name of JVCA party/Subcontractor] ________ JVCAs party/Subcontractors country of constitution: __[indicate country of constitution]__ JVCAs party/Subcontractors year of constitution: ___[indicate year of constitution]__ JVCAs party/Subcontractors legal address in country of constitution: ___[insert street/ number/ town or city/ country]____ JVCAs party/Subcontractors authorized representative information: Name: __[insert full legal name]____ Address: ___[insert street/ number/ town or city/ country]____ Telephone/Fax numbers: [insert telephone/fax numbers, including country and city codes] E-mail address: [indicate e-mail address] Attached are copies of original documents of: [check the appropriate box(es)]
Articles of Incorporation or Documents of Constitution of legal entity above, in accordance

with ITA Sub-Clauses 4.1 and 4.2. Letter of authorization to represent the legal entity named above, in accordance with ITA Sub-Clause 15.3. In case of government owned entity, documents establishing legal and financial autonomy and compliance with commercial law, in accordance with ITA Sub-Clause 4.7.
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Form CON 2
Input of information to be completed by Applicant and each JVCA party
Historical Contract Non-Performance

Applicants Legal Name: [insert full name] JVCA Party Legal Name:[insert full name] Date: [insert day, month, year] ITP No.: [insert ITP number] ICB No.: [insert ICB number] Page [insert page number] of [insert total number] pages
[Check appropriate boxes and fill out required information.] Non-Performing Contracts in accordance with Section III, Evaluation Criteria
Contract non-performance did not occur during the stipulated period in accordance with Sub-Factor
2.1 of Section III, Evaluation Criteria. Pending Litigation, in accordance with Section III, Evaluation Criteria No pending litigation in accordance with Sub-Factor 2.2 of Section III, Evaluation Criteria. Pending litigation in accordance with Sub-Factor 2.2 of Section III, Evaluation Criteria, as indicated below. Year Outcome as Total Contract Percent of Contract Identification Amount Total Assets (current value, US$ equivalent) [insert [insert Contract Identification: [indicate complete contract name/ [insert year] percentage] number and any other identification] amount] ____ ______ Name of Contracting Entity: [insert full name] ___________ Address of Contracting Entity: [insert street/city/country] Matter in dispute: [indicate main issues in dispute] Contract Identification: ____ ______ Name of Contracting Entity: ___________ Address of Contracting Entity: Matter in dispute: Contract Identification: ____ ______ Name of Contracting Entity: ___________ Address of Contracting Entity: Matter in dispute:
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Form FIN 3.1

Financial Situation
Financial information in US$ equivalent
Historical information for previous _[insert as specified in Subfactor 3.1, Section III in words and figures]_____ (__) years (US$ equivalent in 000s) Avg. Year 1 Year 2 Year 3 Year Year n Avg. Ratio Information from Balance Sheet
Total Liabilities (TL) Total Assets (TA) Net Worth (NW) Current Assets (CA) Current Liabilities (CL) Information from Income Statement Total Revenue (TR) Profits Before Taxes (PBT)
[Ratio TL/TA] [NW] [Ratio CA/CL]
[Ratio PBT/ TR]
Attached are copies of financial statements (balance sheets, including all related notes, and income statements) for the years required above complying with the following conditions: (a) Must reflect the financial situation of the Applicant or party of a JVCA, and not sister or parent companies.
(b) Historic financial statements must be audited by a certified accountant.
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Users Guide (c) Historic financial statements must be complete, including all notes to the financial statements. (d) Historic financial statements must correspond to accounting periods already completed and audited (no statements for partial periods shall be requested or accepted).
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Form EXP 4.1

General Construction Experience

[Identify contracts that demonstrate continuous construction work in accordance with Section III, Evaluation Criteria, Sub-Factor 4.1.] Starting Month / Year
[indicate month/ year] ______
Ending Month / Year

[indicate month/ year] ______
Years*
[insert number of years] _____
Contract Identification
Role of Applicant
Contract name: [insert full name] [indicate role as Brief Description of the Works performed by the Contractor, Applicant: [indicate performed works briefly] Subcontractor , or Name of Contracting Entity: [indicate full name] Contract Address: [indicate street/number/town or Manager] city/country address] ______________ Contract name: Brief Description of the Works Applicant: Name of Contracting Entity: Address: Contract name: Brief Description of the Works Applicant: Name of Contracting Entity: Address: Contract name: Brief Description of the Works Applicant: Name of Contracting Entity: Address: Contract name: Brief Description of the Works Applicant: Name of Contracting Entity: Address: performed by the ______________
______
______
______
______
performed by the ______________
______
______
______
______
* List calendar year for years with contracts with at least nine (9) months activity per year, starting with the earliest year
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Form EXP 4.2

Average Annual Construction Turnover

Annual turnover data (construction only) Year Amount and Currency US$ equivalent [insert amount in US$ equiv.]
[indicate year] [insert amount and indicate currency]
Average Annual Construction Turnover * * Average annual construction turnover calculated as total certified payments received for work in progress or completed, divided by the number of years specified in Section III, Evaluation Criteria, Sub-Factor 4.2.
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Form EXP 4.3(a)

Specific Construction Experience

[All applicants and JVCA parties must complete the information in this form as specified in Section III, Evaluation Criteria, Sub-Factor 4.3(a).]
Similar Contract Number __[insert specific number] of [total number of contracts] ___ required
Contract Identification Award date Completion date Role in Contract [check the appropriate box] Total Contract Amount
Information
_[insert contract name and number, if applicable]_ _[insert day, month, year, i.e., 15 June, 2015]_ _[insert day, month, year, i.e., 03 October, 2017]_ Contractor Management Contractor Subcontractor
___[insert total contract US$ __[insert total amount in local currency]___ contract amount in US$ equivalent] [insert a [insert total contract US$ __[insert total If party in a JVCA, specify participation of percentage amount in local contract amount in amount] total contract amount currency] US$ equivalent] _____% _____________ ________________ Contracting Entitys Name: Address: Telephone/fax number E-mail: ___[insert full name]___ [indicate street / number / town or city / country] [insert telephone/fax numbers, including country and city area codes] [insert e-mail address, if available]
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Form EXP 4.3(a) (cont.) Specific Construction Experience

Applicants Legal Name: [insert full name] pages JVCA Party Legal Name: [insert full name] Page [insert page number] of [insert total number]
Similar Contract No. __[insert specific number] of [total number of contracts]

___ required Description of the similarity in accordance with Sub-Factor 4.3(a), Section III 1. [e.g., Amount] 2. [e.g., Physical size] 3. [e.g., Complexity] 4. [e.g., Methods/Technology] 5. [e.g., Physical production rate] 6. [e.g., Physical production rate]
Information
__[insert information]__ __[insert information]__ __[insert information]__ __[insert information]__ __[insert information]__ __[insert information]__
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Form EXP 4.3(b)

Input of information to be completed by Applicant, each JVCA party and each Subcontractor proposed for key activities
Specific Construction Experience in Key Activities

Applicants Legal Name: [insert full name] Date: [insert day, month, year] JVCA Party Name: [insert full name] ITP No.: [insert ITP number] Subcontractors Legal Name (as per ITA 24.2): _[insert full name] ICB No.: [insert ICB number] ___________________________ Page [insert page number] of [insert total number] pages
Information
Contract Identification Award date Completion date Role in Contract [check the appropriate box] Total Contract Amount _[insert contract name and number, if applicable]_ _[insert day, month, year, i.e., 15 June, 2015]_ _[insert day, month, year, i.e., 03 October, 2017]_ Contractor Management Contractor Subcontractor
___[insert total contract US$ __[insert total amount in local currency]___ contract amount in US$ equivalent] [insert a [insert total contract US$ __[insert total If party in a JVCA, specify participation of percentage amount in local contract amount in amount] total contract amount currency] US$ equivalent] _____% _____________ ________________ Contracting Agencys Name: Address: Telephone/fax number E-mail: ___[insert full name]___ [indicate street / number / town or city / country] [insert telephone/fax numbers, including country and city area codes] [insert e-mail address, if available]
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Form EXP 4.3(b)(cont.) Specific Construction Experience in Key Activities

Applicants Legal Name: [insert full name] Page [insert page number] of [insert total number] pages JVCA Party Legal Name: [insert full name] Subcontractors Legal Name (as per ITA 24.2): [insert full name]
Information
Description of the similarity in accordance with Sub-Factor 4.3 (b), Section III: 1. [e.g., Amount] 2. [e.g., Physical size] 3. [e.g., Complexity] 4. [e.g., Methods/technology] __[insert information]__ __[insert information]__ __[insert information]__ __[insert information]__
5. [e.g., Physical production rates] __[insert information]__ 6. [e.g., Physical production rate] __[insert information]__
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Section V. Eligible Countries

The Contracting Agency shall include in this Section the list of eligible countries. Only natural persons and legal entities or firms complying with the eligibility requirements specified in ITA Clauses 4 and 5, are eligible to participate in Bank financed procurement. The list of eligible countries depends on the type and source of Bank financing to be used. For financing provided from: (a) Ordinary Capital (OC) or Funds for Special Operations (FSO) the list shall include all eligible countries of the Bank; (b) Multilateral Investment Fund (MIF) the list shall include all borrowing eligible countries of the Bank plus Canada, Italy, Japan, Portugal, Spain and the United States. (c) Other funds under administration by the Bank the list shall reflect the terms and conditions of the agreement between the Bank and the donor of the funds. This may include funds that only permit one eligible country. The Contracting Agency shall ensure that the list of eligible countries corresponds to the terms and conditions under which the financing is provided.
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Eligible Countries (All the members of the Bank)

Argentina Austria Bahamas Barbados Belgium Belize Bolivia Brazil Canada Colombia Costa Rica Chile Croatia Denmark Dominican Republic Ecuador Italy Jamaica Japan Mexico Netherlands Nicaragua Norway El Salvador Finland France Germany Guatemala Guyana Haiti Honduras Israel Panama Paraguay Peru Portugal Slovenia Spain Suriname Sweden Switzerland Trinidad & Tobago United Kingdom United States Uruguay Venezuela
Eligible Territories and Dependencies Netherlands Antilles (Aruba, Curaao, Bonaire, St. Maarten, Saba and Eustatius) participate as Departments of the Netherlands. Guadeloupe, French Guyana, Martinique and Reunion participate as Departments of France. Guam, Puerto Rico, and the U.S. Virgin Islands participate as jurisdictions of the United States.
Note: The Bank should be consulted regarding eligibility for procurement of the other successor republics of the former Socialist Federal Republic of Yugoslavia.
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Eligible Countries (Under MIF Financing)

Argentina Bahamas Barbados Belize Bolivia Brazil Canada Colombia Costa Rica Chile Dominican Republic Ecuador El Salvador Guatemala Guyana Haiti Honduras Italy Jamaica Japan Mexico Netherlands Nicaragua Panama Paraguay Peru Portugal Spain Suriname Trinidad & Tobago United States Uruguay Venezuela
Eligible Territories and Dependencies Guam, Puerto Rico, and the U.S. Virgin Islands participate as jurisdictions of the United States.
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Section VI. Scope of Works

The Scope of Works shall provide sufficient information as to enable Applicants to prepare applications that are realistic and competitive. The Scope of Works included in the prequalification documents will not become part of the procurement contract for the works. The Scope of Works should contain sufficient information as to enable a potential Applicant to decide whether or not is interested in participating in that type of works. The Contracting Agency shall assign experienced staff to draft this information in a manner permitting the widest possible competition while, at the same time, clearly specifying the required standards of workmanship required. The scope of works consists of three parts: 1. Description of the Works 2. Construction Period 3. Site and other Data The following notes provide guidance on what information should be provided, at this stage of the procurement process and as part of the prequalification documents.
Description of the Works

The purpose of the Description of the Works is to specify the scope of works for which the Applicant must qualify. At the prequalification stage, the Contracting Agency should only provide a general description of the works.
Construction Period
The purpose of the Construction Period information is to provide Applicants with a tentative schedule for the execution of the works described in the Description of the Works. In preparing the tentative schedule of the works, the Contracting Agency must take into account the time involved in the process for the procurement of works, the implementation time of the works and the delivery date of the project until final acceptance.
Site and other Data

The purpose of the information on Site and other data is to provide Applicants with information on location, dimension, and other characteristics about the site where the works will be carried out.
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Guide To Pre Qualification Documents

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Guide To Pre Qualification Documents

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STANDARD PROCUREMENT DOCUMENTS

Users Guide for Prequalification Documents for Procurement of Works

Inter-American Development Bank December 2002

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Inter-American Development Bank

Inter-American Development Bank

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Inter-American Development Bank

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Inter-American Development Bank

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Inter-American Development Bank

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Inter-American Development Bank

Inter-American Development Bank

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Inter-American Development Bank

The Prequalification Process

Preparation and Issuing of the Prequalification Documents

Inter-American Development Bank

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Application Preparation and Submission

Application Evaluation and Prequalification

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Inter-American Development Bank

Inter-American Development Bank

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Inter-American Development Bank

Invitation to Prequalify for Procurement of Works

Inter-American Development Bank

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Inter-American Development Bank

Invitation to Prequalify for Procurement of Works

Standard Form for

Inter-American Development Bank

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Inter-American Development Bank

Invitation to Prequalify for Procurement of Works

Instructions for completing the

Inter-American Development Bank

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Inter-American Development Bank

Prequalification Documents for Procurement of

Inter-American Development Bank

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Inter-American Development Bank

Section I. Instructions to Applicants

_______________ _ ______________