IrvingCC Packet 2011-07-07

AGENDA MEETING OF THE IRVING CITY COUNCIL THURSDAY, JULY 7, 2011 COUNCIL CHAMBER - CIVIC CENTER COMPLEX 825
WEST IRVING BOULEVARD IRVING, TEXAS

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11:00 A.M. -- CITY COUNCIL WORK SESSION -- WEDNESDAY, JULY 6, 2011 -- FIRST FLOOR CITY COUNCIL CONFERENCE ROOM -- CIVIC CENTER COMPLEX -- 825 WEST IRVING BOULEVARD -- IRVING, TEXAS
6:15 P.M. ------------------------------------------------------------------Pre-Council Briefing (If Necessary) 1st Floor City Council Conference Room Or City Council Chamber Conference Room, Civic Center Complex 7:00 P.M. -----------------------------------------------------------Organizational Service Announcements
Invocation Pastor Joshua Price, Celebration Worship Center Pledge Of Allegiance Proclamations, Announcements, and Special Recognitions A. Administer Oath of Office and Statement of Elected Official to Mayor and Councilmembers Place 3 and Place 5 B. Reception for Elected Officials Public Hearing: Items 1 through 11
THIS MEETING CAN BE ADJOURNED AND RECONVENED, IF NECESSARY, WITHIN 24 HOURS ON THE FOLLOWING DAY IN THE COUNCIL CHAMBER. ANY ITEM ON THIS POSTED AGENDA COULD BE DISCUSSED IN EXECUTIVE SESSION AS LONG AS IT IS WITHIN ONE OF THE PERMITTED CATEGORIES UNDER SECTIONS 551.071 THROUGH 551.076 AND SECTION 551.087 OF THE TEXAS GOVERNMENT CODE.
This facility is wheelchair accessible and handicap-parking spaces are available. Requests for interpretation services or assistive hearing devices must be made 48 hours prior to the meeting. Contact the City Secretarys Office at (972) 721-2493 or (TDD) 1-800-RELAY TX (1-800-735-2989) for assistance.
City Council Agenda 07/7/2011
CITY COUNCIL AGENDA

1 City Operations Update
CONSENT AGENDA
2 3 4 Approving Work Session Minutes for Wednesday, June 22, 2011 Approving Regular Meeting Minutes for Thursday, June 23, 2011 Resolution -- Approving a Funds Sharing and Fiscal Agency Agreement Between the County of Dallas, and the Cities of Dallas, Balch Springs, Carrollton, Cedar Hill, DeSoto, Duncanville, Garland, Grand Prairie, Irving, Lancaster, Mesquite, and Richardson Authorizing the City of Dallas to Serve as the Fiscal Agent to Administer and Distribute FY2011 Justice Assistance Grant (JAG) Funds through the Edward Byrne Memorial Justice Assistance Grant Program
Administrative Comments 1. This item supports Strategic Goal No. 4: Safe and Secure City. 2. Impact: The JAG program allows local governments to support a broad range of activities to prevent and control crime based on their own local needs and conditions. 3. The FY2011 JAG award to the City is $62,654.00, less the 30% disparity settlement to Dallas County of $18,796.20, and a 7% administrative fee of $3,070.05, bringing the total grant award to the City at $40,787.75, with no matching funds required. Recommendation The resolution be approved.
Resolution -- Approving an Engagement Letter with Kelly Hart & Hallman LLP for Legal Services Related to the Issuance of Bonds for Entertainment Venue Project
Administrative Comments 1. This item supports Strategic Goals No. 3: Economic Development and No. 8 Sound Governance. 2. Impact: Engaging Kelly Hart & Hallman LLP has assisted the legislative and litigation process related to the Entertainment Venue bond validation suit. 3. Andrew Weber, former Texas First Assistant Attorney General, has supported our litigation team in matters related to the Attorney Generals appeal of the bond validation suit since November of 2010. 4. In addition, Mr. Weber has provided assistance to the City's legislative team in their efforts to address the issue of biennial appropriation. 5. This contract will be in an amount not to exceed $75,000.00. 6. Funding is available in the Entertainment Venue [Brimer] Fund. Recommendation The resolution be approved.
Resolution -- Approving an Amendment for Improvements with the State of Texas (Housing and Human Services Commission) for Lease of Offices in the Citys Human Services Building Located at 440 South Nursery Road
Administrative Comments 1. This item supports Strategic Goal No. 8: Sound Governance. 2. Impact: This agreement provides for the city to be reimbursed for the installation of new flooring and window tinting in the city-owned building at 440 S. Nursery Road. 3. Since 1992, the State of Texas (Health and Human Services Commission) has occupied space on the second floor of the Citys Human Services Building located at 440 S. Nursery Road. In September 2010, the State expanded the lease to occupy the entire second floor of the building. 4. The State has requested that the city install new carpet, vinyl composition tile and window tinting, and has agreed to reimburse the citys cost for such improvements upon completion. 5. Funding in the amount not to exceed $50,000.00 is available in the Non-Bond CIP Fund. Recommendation The resolution be approved.
Resolution -- Renewing the Extended Maintenance Agreement with L3 Communications Mobile-Vision, Inc., for Mobile-Vision In-Car Video Systems
Administrative Comments 1. This item supports Strategic Goal No. 4: Safe and Secure City. 2. Impact: The extended maintenance agreement will provide licensing and support for the Police Department mobile-vision in-car video systems. The video system is utilized in law enforcement vehicles to record incidents with the purpose of collecting evidence to substantiate any claims and/or convictions. 3. L-3 is the sole source provider. All spare parts and accessories are designed and manufactured exclusively by L-3 Communications Mobile-Vision, Inc., and not available from another source. In addition, all extended warranty services, repair and warranty claims are managed exclusively by L-3 Mobile-Vision. Any work performed by non-authorized personnel will void all warranties and claims. The original contract was awarded on the basis of competitive bids. 4. Funding in the net estimated amount of $54,847.33 for the period of June 24, 2011 through June 23, 2012, and $69,000.00 for the period of June 24, 2012 through June 23, 2013, is available in the General Fund, subject to funds being appropriated for Fiscal Year 2011-12. Recommendation The resolution be approved.
Bids & Purchasing Items- Item 8
Resolution -- Approving and Accepting of the Bid of Wesco Distribution, Inc., for Annual Contract for Lighting Supplies (Bulbs and Ballasts)
Administrative Comments 1. This item supports Strategic Goal No. 7: Cultural, Recreational and Educational Environments and Goal No. 9: Infrastructure. 2. This item has been recommended by CIP and Parks and Recreation. 3. Impact: Proper lighting of city facilities and park areas help to enhance and promote operational efficiency and provide safe and inviting recreational facilities for residents. 4. This award establishes an annual contract for the continuation of providing lighting supplies (bulbs and ballasts). 5. This bid allows for the purchase of high efficiency bulbs. Staff is replacing the old inefficient fixtures as they burn out. The retrofit of old fixtures should be complete in two years.
6. Funding in the net estimated annual amount of $67,118.33 for this one-year contract is available in the General Fund.
FY2010-11 Budgeted Amount $11,093.55 $ 3,863.48 $14,957.03
Vendor Wesco Distribution, Inc. Wesco Distribution, Inc. Total
Department CIP Parks and Recreation
FY2011-12 Net Est. Amount $33,280.60 $18,880.70 $52,161.30
Total Net Est. Amount $44,374.15 $22,744.18 $67,118.33
Recommendation The resolution be approved.
Ordinance -- Amending Chapter 12 of The Code of Civil and Criminal Ordinances of the City of Irving, Texas, by Adding Section 12-9 Authorizing the City to Enter into Collections Contract for Fines, Fees, Restitution, and Other Debts and Costs
Administrative Comments 1. This item supports Strategic Goals No. 4: Safe and Secure City and Goal No. 8: Sound Governance. 2. Impact: This ordinance will assist the court with the collection of seriously delinquent fines/fees and court costs. 3. This ordinance will only apply to violators who have outstanding warrants and have failed to meet court requirements. 4. Cases more than 60 days past due will be eligible for submission to the law firm of Linebarger, Goggan, Blair and Sampson, LLP, and 30 percent of the total amount of all other fines and fees will be assessed pursuant to Subsection B of Article 103.0031, Texas Code of Criminal Procedure. 5. In accordance with state law and existing contractual agreement with the City of Irving, Linebarger, Goggan, Blair and Sampson, LLP, will receive the 30 percent assessment for providing collection efforts on behalf of the City. Recommendation The ordinance be adopted.
APPOINTMENTS AND REPORTS

10 11 Mayors Report Adjournment
Citizens Forum Citizens are invited to speak for three (3) minutes on matters relating to City government and on items not listed on the regular agenda.
WORK SESSION MEETING OF THE IRVING CITY COUNCIL MEETING MINUTES June 22, 2011 The Irving City Council met in work session June 22, 2011 at approximately 11:35 a.m. The following members were present/absent: Attendee Name Herbert Gears Allan Meagher Lewis Patrick Rick Stopfer Gerald Farris Joe Philipp Rose Cannaday Roy Santoscoy Mike Gallaway Organization Irving City Council Irving City Council Irving City Council Irving City Council Irving City Council Irving City Council Irving City Council Irving City Council Irving City Council Title Mayor Councilman Councilman Councilman Councilman Councilman Councilwoman Councilman Councilman Status Late Absent Present Absent Present Present Present Late Present Arrived 11:50 AM
11:40 AM
DISCUSSION TOPIC
Mayor Gears called the meeting to order at 11:35 a.m. Councilmen Meagher and Stopfer were absent at todays meeting. 1 Review of Regular Agenda 6 Resolution -- Authorizing Reimbursement Payment in the Amount of $1,528,994.51 to Hines Las Colinas Land Limited Partnership (Hines) for Capital Infrastructure Improvements Within the Tax Reinvestment Zone No. One Max Duplant, Chief Financial Officer, described the authorized TIF infrastructure reimbursements to Hines, Lincoln and the City of Irving. 9 Resolution -- Approving Reimbursement of General Fund Super Bowl Expenditures Maura Gast, ICVB Executive Director, gave an overview of the positive impact to the Hotel Occupancy Tax due to the Super Bowl events in the city. 11Resolution -- Approving Assignment of Emergency Medical Services (EMS) Billing and Collection Contract Max Duplant, Chief Financial Officer, described the new EMS billing contract Councilman Gallaway asked for a summary of how staff will be measuring the effectiveness of the new vendor. 13Resolution -- Awarding a Contract to C. Green Scaping, LP, for Campion Trails River Hills Park Phase I Project Casey Tate, Capital Improvement Program Director, described the future plans to extend Campion Trails for a total length of 22 miles of trail.
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Minutes Acceptance: Minutes of Jun 22, 2011 11:00 AM (CONSENT AGENDA)
City Council Work Session June 22, 2011 Council convened into executive session pursuant to Section 551.071 of the Texas Local Government Code at approximately 12:07 p.m. prior to the zoning items.
EXECUTIVE SESSION
4 Legal Advice - Ex Parte City of Irving and Entertainment Venue Texas Open Meetings Act 551.071
Council reconvened at approximately 12:45 p.m. and went to lunch.

ZONING CASES AND COMPANION ITEMS

25 Resolution -- Approving Special Fence Project Plan #ZC11-0013 to Replace the Screening Wall with a Six Foot Tall Wrought-Iron Fence - Located at 7500 North MacArthur Boulevard - Calvert and Company, Applicant - Shurgard Texas LTD PS, Owner- (Postponed from June 9, 2011) Ken Bloom, Chief Planner, presented the applicants request and updated Council on additional stipulations discussed with the applicant to ensure the best screening possible. Staff recommends approval of this item. 26 Ordinance -- Zoning Case #ZC10-0012 - Granting S-P-1 (Detailed Site Plan) for C-O (Commercial Office) Uses - Approximately 0.31 Acres Located at 2103 and 2107 North OConnor Road - A Square Investment, Inc., Applicant/Owner Ken Bloom, Chief Planner, presented the applicants request. Staff recommends approval of this item. Mr. Bloom confirmed that due to 22.06% of opposition within the 200 feet of the property; approval of the Council is required to approve the case. 27 Ordinance -- Zoning Case #ZC11-0018 - Granting S-P-2 (Generalized Site Plan) for R-10 (Single Family) and R-6 (Single Family) Uses - Approximately 37.3 Acres Located on the West Side of Riverside Drive, North of Northwest Highway - Jacobs, Applicant - Hines Las Colinas, LP, Owner Ken Bloom, Chief Planner, presented the applicants request. Staff recommends approval of this item. 28 Ordinance -- Zoning Case #ZC11-0019 - Granting S-P-2 (Generalized Site Plan) for R-6 (Single Family) Uses - Approximately 16.2 Acres Located on the Southwest Corner of Carbon Road and State Highway 161 - Ion Design Group, Applicant - Highway 161 Investors, Owner Ken Bloom, Chief Planner, presented the applicants request. Staff recommends approval of this item. Council and staff discussed the history of this property and the current housing market. Councilman Philipp noted his opposition to the proposed development changes.
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City Council Work Session June 22, 2011 2 Ways for Residents to Stay Informed Derrick Thompson, Publication Specialist, described the different ways the City communicates with its residents and the various outreach efforts to help keep residents informed and involved. 3 Website Enhancements Michell Adams, Web Content Specialist, gave an overview of the enhancements made to the Citys website.
Council reconvened into executive session pursuant to Section 551.074 of the Texas Local Government Code at approximately 3:30 p.m.
EXECUTIVE SESSION
5 Personnel - City Manager Texas Open Meetings Act 551.074
Council adjourned at approximately 4:14 p.m.
___________________________ Beth Van Duyne, Mayor
ATTEST: ______________________ Shanae Jennings, TRMC City Secretary
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REGULAR MEETING OF THE IRVING CITY COUNCIL MEETING MINUTES June 23, 2011 The City Council met in regular session in the Council Chambers of the City Hall Complex on Thursday, June 23, 2011 at approximately 7:07 p.m. The following members were present / absent: Attendee Name Herbert Gears Allan Meagher Lewis Patrick Rick Stopfer Gerald Farris Joe Philipp Rose Cannaday Roy Santoscoy Mike Gallaway Organization Irving City Council Irving City Council Irving City Council Irving City Council Irving City Council Irving City Council Irving City Council Irving City Council Irving City Council Title Mayor Councilman Councilman Councilman Councilman Councilman Councilwoman Councilman Councilman Status Absent Present Present Absent Present Present Present Present Present Arrived
Councilman Stopfer was absent at tonights meeting. Mayor Herbert Gears left the meeting following proclamations and announcements. ORGANIZATIONAL SERVICE ANNOUNCEMENTS Bill Velasco, DART representative, spoke to the Mayor and Council and thanked all of them for their support in regard to DART and the Orange Line.
INVOCATION The invocation was delivered by Reverend Lari Goold of Celebration of Life Center for Spiritual Living of the City Of Irving, Texas.
PLEDGE OF ALLEGIANCE Councilman Patrick led those present in the pledge.
PROCLAMATIONS AND ANNOUNCEMENTS Mayor Gears presented a proclamation for Youth Peace Day International. Mayor Gears presented a special recognition to Councilman Allan Meagher for his years of service as a council member. Mayor Pro Tem Cannaday presented a special recognition to Mayor Herbert A. Gears for his years of service on the council and as Mayor of Irving.
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Minutes Acceptance: Minutes of Jun 23, 2011 7:00 PM (CONSENT AGENDA)
City Council Meeting June 23, 2011
CITY COUNCIL AGENDA

1 Public Hearing No. (ID # 3908) -- Public Input on the 2011-2012 City of Irving Fiscal Year Budget The following individuals signed up to speak on this item: Oscar Ward, 608 Farine Drive, Irving, TX Wally Banks, Irving Citizens Fire Academy Alumni, 3413 S. Briarcliff Ct., Irving, TX Joe Mapes, P.O. Box 141864, Irving, TX Lucia Rottenberg, 2220 Indian Creek Dr, Irving, TX Kensley Stewart, 3916 Tacoma St., Irving, TX 2 City Operations Update
Paul Gooch presented a video on the citys operations update and current city services.
CONSENT AGENDA
Motioned by Councilman Santoscoy, seconded by Councilman Gallaway to approve consent agenda items 3-24 and pull items 11 and 20. Motion approved 7-0. 3 Approving Minutes for Wednesday, June 08, 2011 RESULT: MOVER: SECONDER: AYES: ABSENT: 4 Approving Minutes for Thursday, June 09, 2011 RESULT: MOVER: SECONDER: AYES: ABSENT: ACCEPTED [UNANIMOUS] Roy Santoscoy, Councilman Mike Gallaway, Councilman Herbert Gears, Rick Stopfer Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway ACCEPTED [UNANIMOUS] Roy Santoscoy, Councilman Mike Gallaway, Councilman Herbert Gears, Rick Stopfer Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway
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City Council Meeting June 23, 2011 5 Resolution No. RES-2011-146 -- Authorizing the Mayor to Apply For, Accept, Reject, Alter or Terminate the Bulletproof Vest Partnership (BVP) Grant from the U.S. Department of Justice RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Roy Santoscoy, Councilman Mike Gallaway, Councilman Herbert Gears, Rick Stopfer
Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway
Resolution No. RES-2011-147 -- Authorizing Reimbursement Payment in the Amount of $1,528,994.51 to Hines Las Colinas Land Limited Partnership (Hines) for Capital Infrastructure Improvements Within the Tax Reinvestment Zone No. One RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Roy Santoscoy, Councilman Mike Gallaway, Councilman Herbert Gears, Rick Stopfer Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway
Resolution No. RES-2011-148 -- Authorizing Reimbursement Payment in the Amount of $426,722.75 to LPC Northwest Phase I, LP (Lincoln) for Capital Infrastructure Improvements Within the Lincoln at Las Colinas Development of Tax Reinvestment Zone No. One RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Roy Santoscoy, Councilman Mike Gallaway, Councilman Herbert Gears, Rick Stopfer Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway
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City Council Meeting June 23, 2011 8 Resolution No. RES-2011-149 -- Authorizing Reimbursement Payment in the Amount of $4,079,822.47 to the City of Irving for Capital Infrastructure Improvements Within PDU 1, PDU 2, PDU 3, and SS1 of the Tax Increment Reinvestment Zone No. One RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Roy Santoscoy, Councilman Mike Gallaway, Councilman Herbert Gears, Rick Stopfer
Resolution No. RES-2011-150 -- Approving Reimbursement of General Fund Super Bowl Expenditures RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Roy Santoscoy, Councilman Mike Gallaway, Councilman Herbert Gears, Rick Stopfer Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway
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Resolution No. RES-2011-151 -- Approving Reimbursement of Non Bond CIP Expenditures for Wayfinding Signs and Use of 5% Base Hotel Occupancy Tax for Tourism Related Signs RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Roy Santoscoy, Councilman Mike Gallaway, Councilman Herbert Gears, Rick Stopfer Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway
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City Council Meeting June 23, 2011 11 Resolution No. RES-2011-152 -- Approving Assignment of Emergency Medical Services (EMS) Billing and Collection Contract Motioned by Councilman Patrick, seconded by Councilman Gallaway to approve a resolution regarding assignments of Emergency Medical Services Billing and Collection Contract, subject to the modified language presented in the meeting at work session. Motion approved 7-0. RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Lewis Patrick, Councilman Mike Gallaway, Councilman Herbert Gears, Rick Stopfer Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway
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Resolution No. RES-2011-153 -- Authorizing Staff to Negotiate an Engineering Services Agreement with Freese and Nichols, Inc., for the Design of the Delaware Creek Channel Improvements Project RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Roy Santoscoy, Councilman Mike Gallaway, Councilman Herbert Gears, Rick Stopfer Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway
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Resolution No. RES-2011-154 -- Awarding a Contract to C. Green Scaping, LP, for Campion Trails River Hills Park Phase I Project RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Roy Santoscoy, Councilman Mike Gallaway, Councilman Herbert Gears, Rick Stopfer Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway
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City Council Meeting June 23, 2011 14 Resolution No. RES-2011-155 -- Awarding a Contract to Ratliff Hardscape for MacArthur Corridor Infrastructure Improvements - Screening Fence from Markwood Park to Sixth Street RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Roy Santoscoy, Councilman Mike Gallaway, Councilman Herbert Gears, Rick Stopfer
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Resolution No. RES-2011-156 -- Awarding a Contract to RKM Utility Services, Inc., for the Elwood, Joffre, Mimosa & Willow Paving Improvements Project RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Roy Santoscoy, Councilman Mike Gallaway, Councilman Herbert Gears, Rick Stopfer Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway
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Resolution No. RES-2011-157 -- Approving a License Agreement Between the City of Irving and Trinity Railway Express for a Hike and Bike Crossing for Campin Trails RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Roy Santoscoy, Councilman Mike Gallaway, Councilman Herbert Gears, Rick Stopfer Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway
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City Council Meeting June 23, 2011 17 Resolution No. RES-2011-158 -- Approving a License Agreement Between the City of Irving and Trinity Railway Express for the Replacement of the Delaware Creek Sanitary Sewer Interceptor RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Roy Santoscoy, Councilman Mike Gallaway, Councilman
Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway Herbert Gears, Rick Stopfer
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Resolution No. RES-2011-159 -- Approving a License Agreement Between the City of Irving and Trinity Railway Express for the Replacement of a 12Inch Water Main at Sowers Road RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Roy Santoscoy, Councilman Mike Gallaway, Councilman Herbert Gears, Rick Stopfer Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway
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Resolution No. RES-2011-160 -- Approving a License Agreement Between the City of Irving and Trinity Railway Express for the Installation of a 4-Inch Multi-Duct Conduit at Sowers Road RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Roy Santoscoy, Councilman Mike Gallaway, Councilman Herbert Gears, Rick Stopfer Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway
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City Council Meeting June 23, 2011 20 Resolution No. RES-2011-161 -- Authorizing Reimbursement of Funds to the U.S. Department of Housing and Urban Development Phil Smith, 1802 Puritan Dr, Irving, TX Motioned by Councilman Santoscoy, seconded by Councilman Patrick to pass a resolution authorizing reimbursement of funds to the U.S. Department of Housing and Urban Development. Motion approved 7-0. RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Roy Santoscoy, Councilman Lewis Patrick, Councilman Herbert Gears, Rick Stopfer Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway
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Resolution No. RES-2011-162 -- Renewing the Annual Contracts with Bound Tree Medical, LLC; Midwest Medical Supply Co., LLC; and QuadMed, Inc., for Medical Supplies RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Roy Santoscoy, Councilman Mike Gallaway, Councilman Herbert Gears, Rick Stopfer Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway
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Resolution No. RES-2011-163 -- Ratifying and Approving the Purchase from Holt Caterpillar for the Certified Power Train Rebuild of 2006 Caterpillar D8T Dozer RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Roy Santoscoy, Councilman Mike Gallaway, Councilman Herbert Gears, Rick Stopfer Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway
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City Council Meeting June 23, 2011 23 Resolution No. RES-2011-164 -- Renewing the Annual Contract with LCA Environmental, Inc., for Environmental Assessment Services RESULT: MOVER: SECONDER: AYES: ABSENT: 24 ADOPTED [UNANIMOUS] Roy Santoscoy, Councilman Mike Gallaway, Councilman Herbert Gears, Rick Stopfer
Ordinance No. ORD-2011-9260 -- Final Reading Approving a Negotiated Settlement with Oncor Electric Delivery Company RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Roy Santoscoy, Councilman Mike Gallaway, Councilman Herbert Gears, Rick Stopfer Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway
ZONING CASES AND COMPANION ITEMS

25 Resolution No. RES-2011-140 -- Approving Special Fence Project Plan #ZC11-0013 to Replace the Screening Wall with a Six Foot Tall WroughtIron Fence - Located at 7500 North MacArthur Boulevard - Calvert and Company, Applicant - Shurgard Texas LTD PS, Owner- (Postponed from June 9, 2011) Mayor Pro Tem Cannaday opened the public hearing at approximately 8:30 p.m. No one elected to speak at tonights public hearing. Mayor Pro Tem Cannaday closed the public hearing at approximately 8:30 p.m. Motioned by Councilman Santoscoy, seconded by Councilman Patrick to approve Special Fence Project Plan #ZC11-0013 to Replace the Screening Wall with a Six Foot Tall Wrought-Iron Fence - Located at 7500 North MacArthur Boulevard - Calvert and Company, Applicant - Shurgard Texas LTD PS, Owner as recommended by staff. Motion approved 7-0.
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City Council Meeting June 23, 2011 RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Roy Santoscoy, Councilman Lewis Patrick, Councilman Herbert Gears, Rick Stopfer Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway
Mayor Pro Tem Cannaday opened the public hearing at approximately 8:33 p.m. Reza Nanbakhhsh, 401 San Jose, Irving, TX Mayor Pro Tem Cannaday closed the public hearing at approximately 8:33 p.m. Notices were mailed to twenty-eight (28) property owners within 200 feet of the subject property, with two (2) letters received in support and two (2) notices received in opposition. The opposition represents 22.06% of the property within 200 feet. Since property owners who have provided written opposition represent 20% or more of the land area within a 200 foot radius of the property in question, state law requires a 3/4 vote of the entire council to approve the zoning case. Motioned by Councilman Patrick, seconded by Councilman Santoscoy to approve Zoning Case #ZC10-0012 - Granting S-P-1 (Detailed Site Plan) for C-O (Commercial Office) Uses - Approximately 0.31 Acres Located at 2103 and 2107 North OConnor Road - A Square Investment, Inc., Applicant/Owner Motion approved 7-0. RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Lewis Patrick, Councilman Roy Santoscoy, Councilman Herbert Gears, Rick Stopfer Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway
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Ordinance No. ORD-2011-9262 -- Zoning Case #ZC10-0012 - Granting S-P-1 (Detailed Site Plan) for C-O (Commercial Office) Uses - Approximately 0.31 Acres Located at 2103 and 2107 North OConnor Road - A Square Investment, Inc., Applicant/Owner
City Council Meeting June 23, 2011 27 Ordinance No. ORD-2011-9263 -- Zoning Case #ZC11-0018 - Granting S-P-2 (Generalized Site Plan) for R-10 (Single Family) and R-6 (Single Family) Uses - Approximately 37.3 Acres Located on the West Side of Riverside Drive, North of Northwest Highway - Jacobs, Applicant - Hines Las Colinas, LP, Owner Mayor Pro Tem Cannaday opened the public hearing at approximately 8:39 p.m. Danny Opitz, 6546 Barcelona, Irving, TX Mr. Opitz represents Hines Las Colinas, the development company. Mayor Pro Tem Cannaday closed the public hearing at approximately 8:39 p.m. Motioned by Councilman Santoscoy, seconded by Councilman Patrick to approve Zoning Case #ZC11-0018 - Granting S-P-2 (Generalized Site Plan) for R-10 (Single Family) and R-6 (Single Family) Uses - Approximately 37.3 Acres Located on the West Side of Riverside Drive, North of Northwest Highway Jacobs, Applicant - Hines Las Colinas, LP, Owner Motion approved 7-0. Let the record reflect Councilwoman Cannaday pushed a no vote however she vocalized her vote as yes. RESULT: MOVER: SECONDER: AYES: ABSENT: ADOPTED [UNANIMOUS] Roy Santoscoy, Councilman Lewis Patrick, Councilman Herbert Gears, Rick Stopfer Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway
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Ordinance No. ORD-2011-9264 -- Zoning Case #ZC11-0019 - Granting S-P-2 (Generalized Site Plan) for R-6 (Single Family) Uses - Approximately 16.2 Acres Located on the Southwest Corner of Carbon Road and State Highway 161 - Ion Design Group, Applicant - Highway 161 Investors, Owner Mayor Pro Tem Cannaday opened the public hearing at approximately 8:45 p.m. Nora and Edward Franco, 5022 Montego Bay, Irving, TX Robert Wood, 5030 Montego Bay Drive, Irving, TX Ross Calhoun, 1221 I-35 E, Carrollton, TX - Mr. Calhoun is the applicant. Mayor Pro Tem Cannaday closed the public hearing at approximately 8:50 p.m.
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City Council Meeting June 23, 2011 Motioned by Councilman Patrick, seconded by Councilman Santoscoy to approve Zoning Case #ZC11-0019 - Granting S-P-2 (Generalized Site Plan) for R-6 (Single Family) Uses - Approximately 16.2 Acres Located on the Southwest Corner of Carbon Road and State Highway 161 - Ion Design Group, Applicant Highway 161 Investors, Owner Motion approved 6-1. Councilman Philipp voted in opposition. RESULT: MOVER: SECONDER: AYES: NAYS: ABSENT: ADOPTED [8 TO 1] Roy Santoscoy, Councilman Meagher, Patrick, Farris, Cannaday, Santoscoy, Gallaway Joe Philipp Herbert Gears, Rick Stopfer
Lewis Patrick, Councilman
APPOINTMENTS AND REPORTS

29 Resolution No. RES-2011-165 -- Appointments to the Dallas Area Rapid Transit Board of Directors to Terms Expiring July 2013 Motion by Councilwoman Patrick, seconded by Councilman Santoscoy to approve the reappointments of Randall Chrisman and John Danish to the Dallas Area Rapid Transit Board of Directors to Terms Expiring July 2013 Motion approved 7-0 RESULT: MOVER: SECONDER: AYES: ABSENT: 30 Mayors Report ADOPTED [UNANIMOUS] Lewis Patrick, Councilman Roy Santoscoy, Councilman Herbert Gears, Rick Stopfer Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway
There was no mayors report at tonights meeting.
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Adjournment
The meeting was adjourned at 9:29 p.m.
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City Council Meeting June 23, 2011
Citizens Forum
Joe Mapes, P.O. Box 141864 - Mr. Mapes passed on his decision to speak. Sharon Barbosa-Crain, 2608 Alan-a-Dale, Irving, TX - Mrs. Crain spoke regarding code enforcement issues on property behind her house. The property is approximately a 2.5 acre tract of land.
ATTEST: ______________________ Shanae Jennings, TRMC City Secretary
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___________________________ Herbert A. Gears, Mayor
AGENDA ITEM SUMMARY

Meeting: 7/7/2011 Recommending Department: Police DOC ID: 3996 LSR No: 12538
Resolution -- Approving a Funds Sharing and Fiscal Agency Agreement Between the County of Dallas, and the Cities of Dallas, Balch Springs, Carrollton, Cedar Hill, DeSoto, Duncanville, Garland, Grand Prairie, Irving, Lancaster, Mesquite, and Richardson Authorizing the City of Dallas to Serve as the Fiscal Agent to Administer and Distribute FY2011 Justice Assistance Grant (JAG) Funds through the Edward Byrne Memorial Justice Assistance Grant Program
Administrative Comments 1. This item supports Strategic Goal No. 4: Safe and Secure City. 2. Impact: The JAG program allows local governments to support a broad range of activities to prevent and control crime based on their own local needs and conditions. 3. The FY2011 JAG award to the City is $62,654.00, less the 30% disparity settlement to Dallas County of $18,796.20, and a 7% administrative fee of $3,070.05, bringing the total grant award to the City at $40,787.75, with no matching funds required. Recommendation The resolution be approved. ADDITIONAL COMMENTS: Contract Required: Yes Previous Action: N/A ATTACHMENTS: RES 2011 Jag Grant (PDF) Review Completed By: Jennifer Richie Council Action: N/A
CURRENT YEAR FINANCIAL IMPACT: NONE REVISION INFORMATION: Prepared: 6/17/2011 02:13 PM by Darlene Jenkins Last Updated: 6/20/2011 12:58 PM by Darlene Jenkins
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CITY OF IRVING COUNCIL RESOLUTION NO. (ID # 3996)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IRVING, TEXAS:

SECTION I. THAT the City Council hereby approves the attached 2011 Byrne Justice Assistance Grant (JAG) Program Funds Sharing and Fiscal Agency Agreement between the County of Dallas, and the Cities of Dallas, Balch Springs, Carrollton, Cedar Hill, DeSoto, Duncanville, Garland, Grand Prairie, Irving, Lancaster, Mesquite, and Richardson (Cities) naming the City of Dallas as the fiscal agent to administer and distribute JAG funds pursuant to the JAG Grant Program and whereby the County and Cities agree and acknowledge, as certified disparate jurisdictions, that an agreement has been reached regarding the sharing of funds, and the Mayor is authorized to execute said agreement. THAT the agreement allows the City of Dallas, as the fiscal agent, to receive a 7% administrative fee from each entity for managing the grant funds, with Irvings portion of said fee being $3,070.05, leaving a total award of $40,787.75 to the City of Irving. THAT this resolution shall take effect from and after its final date of passage, and it is accordingly so ordered.
SECTION II.
SECTION III.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF IRVING, TEXAS, on July 7, 2011. ________________________________ BETH VAN DUYNE MAYOR ATTEST: _______________________________ Shanae Jennings Acting City Secretary APPROVED AS TO FORM: _______________________________ Charles R. Anderson City Attorney
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GMS Application # 2011-H3607-TXDJ 2011 BYRNE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FUNDS SHARING AND FISCAl. AGENCY AGREEMENT THIS AGREEMENT (the Agreement), is made and entered into by and between the following parties: The County of Dallas. Texas (the County) located at County Administration Building, 2nd Floor, 411 Elm Street. Dallas, Texas 75202, a corporate and political body recognized as a legal subdivision of the State of Texas pursuant to Article Xl, Section 1 of the Texas Constitution; and The City of Balch Springs. Texas (Balch Springs), located at City Hall, 3117 Hickory Tree Road. Balch Springs, Texas 751 80. a home rule municipality pursuant to Section 5. Article 11 of the Texas Constitution; and
The City of Carroliton, Texas (Carrollton), located at City Hall, 1945 East Jackson Road, Carrollton, Texas 75006, a home rule municipality pursuant to Section 5, Article 11 of the Texas Constitution; and
The City of Cedar Hill, (Cedar Hill), located at City Hall, 285 Uptown Boulevard, Building 100, Cedar Hill, TX 75104, a home rule municipality pursuant to Section 5, Article 11 of the Texas Constitution; and
The City of Dallas, Texas (Dallas). located at City Hall, Room 7DN, 1500 ManIla Street. Dallas. Texas 75201. a home rule municipality pursuant to Section 5. Article 11 of the Texas Constitution: and
The City of DeSoto, Texas (DeSoto), located at City Hall, 211 East Pleasant Run Road, Suite A, DeSoto, Texas 75115, a home rule municipality pursuant to Section 5, Article 11 of the Texas Constitution; and
The City of Duncanville, Texas (Duncanville), located at City Hall, 203 East Wheatland Road, Duncanville, Texas 75116, a home rule municipality pursuant to Section 5, Article 11 of the Texas Constitution; and
The City of Garland, Texas (Garland), located at City Hall, 200 North Fifth Street, 4th Floor. Garland. Texas 75040, a home rule municipality pursuant to Section 5, Article 11 of the Texas Constitution; and
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Attachment: RES 2011 Jag Grant (3996 : 04 JAG Grant)
The City of Grand Prairie, Texas (Grand Prairie), located at City Hall, 317 College Street, Grand Prairie, Texas 75050, a home rule municipality pursuant to Section 5, Article 11 of the Texas Constitution; and
The City of irving. Texas (Irving), located at City Hall, 825 West Irving Boulevard. Irving, Texas 75060. a home rule municipality pursuant to Section 5, Article 11 of the Texas Constitution: and The City of Lancaster, Texas (Lancaster), located at City Hall, 211 North Henry Street, Lancaster, Texas 75134, a home rule municipality pursuant to Section 5, Article 11 of the Texas Constitution; and The City of Mesquite. Texas (Mesquite), located at City Hall, 1 5 15 North Galloway Avenue, Mesquite, Texas 75149. a home rule municipality pursuant to Section 5, Article 11 of the Texas Constitution; and The City of Richardson, Texas (Richardson), located at City Hall, 411 West Arapaho, Richardson, Texas 75080, a home rule municipality pursuant to Section 5, Article 11 of the
Texas Constitution.
The aforementioned Town and Cities shall be referred to collectively in this Agreement as the Cities.
WITNESS ETH: WHEREAS, Part E of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, and the Edward Byrne Memorial Justice Assistance Grant Program (the JAG Program) authorize the Department of Justices Bureau of Justice Assistance (the BJA) to make funds (the JAG Funds) available to units of local government in order to support a broad range of activities to prevent and control crime and to improve the criminal justice system; and WHEREAS, the County and the Cities are eligible for 2011 JAG Program Funds and have been certified by the BJA as a disparate jurisdiction; and WHEREAS, for the purposes of simplifying the application process, the JAG Program permits the chief executive officer of one of the eligible units of local government in the disparate jurisdiction to submit a joint application for JAG Funds on behalf of the other eligible units of local governments within that jurisdiction and to act as the fiscal agent for those local governments in administering the JAG Funds; and
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WiiEIUAS. certilied disparate jurisdictions must reach an agreement regarding the sharing of JAG Funds prior to submission of the JAG Program application; and WHEREAS, the County and the Cities agree and acknowledge that as a certified disparate jurisdiction, they must reach an agreement regarding the sharing of JAG Funds prior to submitting a JAG application with the BJA; and WHEREAS, the County and the Cities hereby agree to name a fiscal agent to administer and distribute the JAG Funds and to designate a share of each jurisdictions JAG Funds for administrative costs to be paid to the fiscal agent named below, prior to submission of the joint application for JAG Funds to the BJA; and WHEREAS, the County and the Cities wish to name Dallas as the fiscal agent to administer and distribute the JAG Funds pursuant to the JAG Program; and WHEREAS, a unit of local government may transfer up to ten percent (10%) of its allocation of JAG Funds for costs associated with administering the JAG Funds to the fiscal agent; and WHEREAS, each governing body finds that the performance of this Agreement is in the best interests of the parties, that the undertaking will benefit the public, and that the share of the JAG Funds to each jurisdiction fairly compensates the parties for their respective functions under this Agreement. NOW THEREFORE, in consideration of the mutual covenants and obligations herein. the parties agree as follows:
SECTION 1. PURPOSE This Agreement shall set forth the following: (A) the nature of the relationship between the County and the Cities and Dallas as fiscal agent for the County and the Cities; (B) the parties reporting, legal, and audit obligations; (C) the amount of JAG Funds initially allocated by the BJA to the County and the Cities (the Initial Allocations); (D) the amount of the Initial Allocations of the JAG Funds to be transferred from the Cities to the County; (E) the allocation of JAG Funds for each jurisdiction after the transfer of a portion of the Initial Allocations of JAG Funds from the Cities to the County (the Adjusted Allocations); (F) the amount of the grant administration fees to be paid to Dallas as the fiscal agent for both the County and the Cities; (G) the allocation of JAG Funds for the County and the Cities after the grant administration fee has been deducted from the Adjusted Allocations (the Final Allocations); and (H) other rights and responsibilities of Dallas, the County, and the Cities with regard to Dallas application for, administration oE and distribution of the JAG Funds on behalf of the County and the Cities.
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SECTION 2. FISCAL AGENT A. Dallas as Fiscal Agent. The County and the Cities do hereby agree that Dallas shall act as the fiscal agent for purposes of applying for, administering, and distributing the JAG Funds on behalf of both the County and the Cities. In consideration for Dallas acting as the fiscal agent for purposes of the JAG Program, the County and the Cities, save Dallas, each agree to pay Dallas seven percent (7%) of their Adjusted Allocations for costs associated with administering the JAG Funds. Dallas shall allocate greater than seven percent (7%) of its Adjusted Allocation toward administration; provided, however, the total contribution of Adjusted Al locations toward grant administration, including Dallas contribution, shall not exceed ten percent (10%) of the total allocation to the parties disparate jurisdiction. Dallas further agrees to prioritize the expenditure of the grant administration fees to include the following activities: distributing the JAG Funds, monitoring the award, submitting reports to the BJA (including performance measures and program assessment data), and providing ongoing assistance to the County and the Cities as sub-recipients of the JAG Funds. B. No Additional Funds. The County and the Cities agree that Dallas has no obligation to provide funds to the County and the Cities from any source other than the JAG Program and in any amount other than the Final Allocation of JAG Funds for each party as set forth in this Agreement regardless of whether the JAG Funds are sufficient to fully accomplish the priorities set forth in Section 2.A above. In the event a portion of the JAG grant administration fee remains upon completion of the project set forth in this Agreement, as determined by Dallas, Dallas may expend such funds on other eligible projects under the JAG Program at Dallass sole discretion.
SECTION 3. REPORTING, LEGAL, AND AUDIT REQUIREMENTS A. Reports.
Quarterly Reports. The County and the Cities agree to provide Dallas (I) with quarterly financial and programming reports no later than eighteen (18) days after the last day of the calendar quarter that demonstrate the appropriate use and management of the JAG Funds in conformance with the JAG Program and the BJA guidelines. (2) Annual Reports. The County and the Cities agree to provide Dallas with yearly performance reports in conformance with the JAG Program and the BJA guide lines.
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B. Legal Requirements. The County and the Cities agree to act in accordance with all Office of Justice Programs financial guidelines and all of the requirements of the JAG Program guidance, including but not limited to: Non-Supplanting of State and Local Funds; Civil Rights Compliance; Anti-Lobbying Act: Financial and Government Audit Requirements, includes Single Audit Act Requirements; National Environmental Policy Act (NEPA); DOJ lnfbrmation Technology Standards: Compliance with Office of Justice Programs Financial Guide; and Government Performance and Results Act (GPRA); Federal Funding Accountability and Transparency Act (FFATA) of 2006. Audit Requirements. The County and the Cities shall maintain records to C. demonstrate proper expenditure of JAG Program Funds and Dallas, as fiscal agent, has the right to review and audit any and all of such financial and programming records. The County and the Cities shall retain all such records for a minimum of three (3) years following completion of this Agreement. The County and the Cities must require that any of its contractors, subcontractors. vendors, or partner agencies allow Dallas to review and audit their financial records pertaining to any contracts they may have with the County or the Cities utilizing JAG Funds.
SECTION 4. INITIAL ALLOCATIONS For 2011, the BJA has determined the Initial Allocations of JAG Funds for the parties to this Agreement as follows: THE COUNTY BALCH SPRINGS CARROLLTON CEDAR HILL DALLAS DESOTO DUNCANVILLE GARLAND GRAND PRAIRIE IRVING $0.00 $16,494.00 $23,781.00 $10,579.00 $1,063,711.00 $15.427.00 $13,842.00 $65,367.00 $51,129.00 $62,654.00
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LANCASTER MESQUITE RICI-IARDSON TOTAL
$1 3,293.00 $48,873.00 $24,055.00 $1,409,205.00
SECTION 5. AMOUNT OF INITIAL ALLOCATIONS TO BE TRANSFERRED FROM THE CITIES TO THE COUNTY The Cities shall transfer a portion of their Initial Allocations of JAG Funds to the County this Agreement as follows: THE COUNTY BALCH SPRINGS CARROLLTON CEDAR HILL DALLAS DESOTO DUNCANVILLE GARLAND GRAND PRAIRIE IRVING LANCASTER MESQUITE RICHARDSON $0.00 $4,948.20 $7,134.30 $3,173.70 $319,113.30 $4,628.10 $4,152.60 $19,610.10 $15,338.70 $18,796.20 $3,987.90 $14,661.90 $7,216.50
pursuant to
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TOTAL
$422,761.50
SECTION 6. ADJUSTED ALLOCATIONS After the transfer of a portion of the Cities Initial Allocations of JAG Funds to the County. the County and the Cities Adjusted Allocations of JAG Funds are as follows:
THE COUNTY
$422.761,50 $11,545.80 $16,646.70 $7,405.30 $744,597.70 $10,798.90 $9,689.40 $45,756.90 $35,790.30 $43,857.80 $9,305.10 $34,211.10 $16.838.50 $1,409,205.00
BALCI-I SPRINGS CARROLLTON CEDAR HILL DALLAS DESOTO DUNCANVILLE GARLAND GRAND PRAIRIE IRVING LANCASTER MESQUITE RICHARDSON TOTAL
SECTION 7. FISCAL AGENT GRANT ADMINISTRATION FEES The Counts and the Cities other than Dallas agree to transfer grant administration fees equal to seven percent (7%) of each partys Adjusted Allocation of JAG Funds to Dallas, as fiscal agent for the County and the Cities and Dallas shall allocate greater than seven percent
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(7%) of its Adjusted Allocation toward administration as shown below. The total contribution of Adjusted i-\llocations toward grant administration, including Dallas contribution, does not exceed ten percent (10%) of the total allocation to the parties disparate jurisdiction THE COUNTY BALCH SPRINGS CARROLLTON CEDAR HILL DALLAS DESOTO DUNCAN VILLE GARLAND GRAND PRAIRIE IRVING LANCASTER MESQUITE RICHARDSON TOTAL $29,593.31 $808.20 $1,165.27 $518.37 $94,397.99 $755.92 $678.26 $3,202.98 $2,505.32 $3,070.04 $651.36 $2,394.78 $1,178.70 $140,920.50
SECTION 8. FINAL ALLOCATIONS The Final Allocations of JAG Funds are the Initial Allocations (1) less the transfer of a portion of the Cities Initial Allocations of JAG Funds to the County, which are the Adjusted Allocations and (2) less the transfer of the grant administration fees of the Adjusted Allocations to Dallas. Each jurisdiction shall include in its JAG Program application the following Final Allocations of JAG Funds: THE COUNTY $393,168.20
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BALCFI SPRINGS CARROLLTON CEDAR HILL DALLAS DESOTO DUNCAN VILLE GARLAND GRAND PRAIRIE IRVING LANCASTER MESQUITE RICI-IARDSON TOTAL
$10,737.59 $15,481.43 $6,886.93 $791,120.21 $10,042.98 $9,011.14 $42,553.92 $33,284.98 $40,787.75 $8,653.74 $31,816.32 $15,659.81 $1,409,205.00
SECTION 9. APPLICATION OF COUNTY FUNDS The County agrees to prioritize the expenditure of its Final Allocation of Three Hundred Ninety-Three Thousand One Hundred Sixty-Eight Dollars and Twenty Cents ($393,168.20) to continue the development and implementation of improvements to the criminal justice system. The Cities agree that the County has no obligation to provide any additional funds under this Agreement, even if the 2011 JAG Funds are insufficient to fully develop or implement the Countys chosen improvements to the criminal justice system. In the event any JAG Funds remain upon completion of the development and implementation of improvements to the criminal justice, the County may expend such funds on other eligible projects under the grant at the Countys discretion, subject to the approval of the BJA, as required under the JAG Program. SECTION 10. TERM
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The term oF this Agreement shall begin on the date the last signature of either the County or the Cities authorizing approving this Agreement is obtained and shall terminate upon final expenditure oF the funds in accordance with the JAG Program.
SECTION 11. AGENCY The County and the Cities agree and acknowledge that each entity is not an agent of any other entity and that each entity is responsible for its acts, forbearance, negligence, and deeds and each entity is responsible for those acts, forbearance, negligence, and deeds of its agents or employees in conjunction with performance under this Agreement.
SECTION 12. INDEMNIFICATION The County agrees to be responsible for any liability or damages the County may suffer as a result of claims, demands, costs, or judgments, including all reasonable attorneys fees, against the County arising out of any performance under this Agreement, or arising from any accident, injury, or damage, whatsoever, to any persons, or to the property of any persons or corporations occurring during the performance of this Agreement and caused by the sole negligence of the County, its agents, officers and employees. Each City made a party to this Agreement agrees to be responsible for any liability or damages it may suffer as a result of claims, demands, costs, or judgments, including any reasonable attorneys fees, against that respective City, arising out of any performance under this Agreement, or arising out of the performance of any services to be provided under this Agreement, or arising from any accident, injury, or damage, whatsoever, to any persons, or to the property of any persons or corporations occurring during the performance of the Agreement and caused by the sole negligence of that respective City, their agents, officers, and employees. The Cities and County agree that any liability or damages as stated above occurring during the performance of this Agreement caused by the joint or comparative negligence of their employees or officers shall be determined in accordance with comparative responsibility laws of the State of Texas.
SECTION 13. FORMAL APPROVAL This Agreement is expressly subject to and governing bodies of the County and the Cities.
contingent upon
formal approval by the
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SECTION 14. NO THIRD-PARTY BENEFICIARY ENFORCEMENT It is expressly understood and agreed that enforcement of the terms and conditions of this Agreement and any right of action relating to such enforcement shall be strictly reserved to the Cities and the County and nothing contained in this Agreement shall be construed to create any rights for any third parties.
SECTION 15. NON-ASSIGNMENT The parties shall not sell, assign, transfer, or convey this Agreement, in whole or in part, without the prior written consent of the parties.
SECTION 16. RESPONSIBILITY Dallas. the County. and the Cities shall each be responsible for the sole negligent acts of their officers, agents, employees, or separate contractors. In the event of joint and concurrent negligence of the parties to this agreement, responsibility, if any, shall be apportioned comparatively in accordance with the laws of the State of Texas, without waiving any governmental immunity available to the parties under Texas law and without waiving any defenses of the parties under Texas law.
SECTION 17. NOTICE Any notice, payment, statement, communication, report, or demand required or permitted to be given under this Agreement by any party to the another may be effected by personal delivery in writing or deposited in the U.S. mail by certified letter, return receipt requested. Mailed notices shall be addressed to the parties at the addresses appearing below, but each party may change its address by written notice in accordance with this section. Mailed notices shall be deemed communicated as of three (3) days after mailing.
To the County:
Director of Criminal Justice, Ron Stretcher Dallas County Administration Building nd 411 Elm Street, 2 Floor Dallas, Texas 75202
To Balch Springs:
Chief of Police, Ed Morris
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Baich Springs Police Department 12500 Elam Road Baich Springs, Texas 75180 To Carrollion: Chief of Police, Rex Redden Carroliton Police Department 2025 East Jackson Road Carroliton, Texas 75006 Chief of Police, Stephen Rhodes Cedar Hill Police Department 285 Uptown Boulevard, Building 200 Cedar Hill, Texas 75104 Chief of Police, David Brown Dallas Police Department 1400 South Lamar Street Dallas, Texas 75215 Chief of Police, W.M. Brodnax DeSoto Police Department 714 East Belt Line Road DeSoto, Texas 75115 Chief of Police, Robert Brown Duncanville Police Department P.O. Box 380280 Duncanville, Texas 75138 Chief of Police, Mitch Bates Garland Police Department 1891 Forest Lane Garland, Texas 75042 Interim Chief of Police, Michael Shaw Grand Prairie Police Department 1525 Arkansas Lane Grand Prairie, Texas 75052 Chief of Police, Larry Boyd Irving Police Department P. 0. Box 152288
To Cedar 1-lill:
To Dallas:
To DeSoto:
To Duncanville:
To Garland:
To Grand Prairie:
To Irving:
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Irving, Texas 75015 To Lancaster: Chief of Police. Keith L. Humphrey Lancaster Police Department 1650 North Dallas Avenue Lancaster, Texas 75134 Chief of Police, Derek Rohde Mesquite Police Department 777 N. Galloway Avenue Mesquite, Texas 75149 Chief of Police, Jimmy L. Spivey Richardson Police Department P.O. Box 831078 Richardson, Texas 75083
To Mesquite:
To Richardson:
SECTION 18. GOVERNING LAW AND VENUE
The obligations of the parties to this Agreement shall be performed in Dallas County, Texas, and venue for any legal action under this Agreement shall lie exclusively in Dallas County, Texas. In construing this Agreement, the laws and court decisions of the State of Texas shall control.
SECTION 19. LEGAL CONSTRUCTION In the case that any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision of this Agreement, and this Agreement shall be considered as if such invalid, illegal, or unenforceable provision had never been contained in this Agreement.
SECTION 20. COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and constitute one and the same instrument.
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SECTION 21. CAPTIONS The captions to the various clauses of this Agreement are for informational purposes only and shall not alter the substance of the terms and conditions of this Agreement.
SECTION 22. AMENDMENTS; ENTIRE AGREEMENT This Agreement (with all referenced exhibits, attachments, and provisions incorporated by reference) embodies the entire agreement of both parties, superseding all oral or written previous and contemporary agreements between the parties relating to matters set forth in this Agreement. This Agreement may be modified or amended only by written agreement of the parties, to be attached to and made a part of this Agreement.
IN WITNESS WHEREOF, by their signatures hereon each of the undersigned represents and warrants that they are the duly authorized agents of each entity and have full right and authority to enter into this Agreement. This Agreement is to be effective upon the signature of both County and the Cities.
ISIGNATURES APPEAR ON THE FOLLOWING PAGES]
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The County of Dallas, State of Texas, has executed this Agreement pursuant to Commissioners Court Order Number and passed on the day of 2011.
APPROVED BY THE COUNTY OF DALLAS:
.Jim Foster, County Judge
A1PROVED AS TO FORM BY:
Bob Schell, DA Civil Section Chief
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lhe City oF Baich Springs, Stale of Texas, has executed the Agreement pursuant to duly authorized City Council Resolution Minutes Datedthe dayof
AIPROVED BY THE CITY OF BALCH SPRINGS:
RECOMMENDED BY:
Ed Morris. City Manger
Ed Morris, Chief of Police
APPROVED AS TO FORM BY:
Monty Akers. City Attorney
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The City of Carroilton, State of Texas, has executed the Agreement pursuant to duly authorized City Council Resolution Minutes Dated the __dayof ,2011.
APPROVEI) BY THE CITY OF CARROLLTON:
RECOMMENDED BY:
Leonard Marlin, City Manager
Rex Redden, Chief of Police
R.Clayton I lutchins. City Attorney
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lhe City of Cedar lull, State of Texas, has executed the Agreement pursuant to duly authorized City Council Resolution Minutes Dated the davol .2011.
APPROVED BY THE CITY OF CEDAR HILL:
RECOMMENDED BY:
Alan Sims. City Manager
Stephen
Rhodes, Chief of Police
Ron MacFarlane, City Attorney
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The City of Dallas, State of Texas, has executed the Agreement pursuant to duly authorized City Council Resolution Minutes the day of 2011.
APPROVED BY THE CITY OF I)ALLAS:
RECOMMENDED BY:
Mary K.
Suhm. City Manager
David Brown, Chief of Police
APPROVED AS TO FORM: Thomas P. Perkins, Jr. City Attorney
Assistant City Attorney
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The City of DeSoto. Slate of Texas, has executed the Agreement pursuant to duly authorized City Council Resolution Minutes Dated the day of 2011.
APPROVEI) BY THE CITY OF DESOTO:
RECOMMENDED BY:
Tarron J. Richardson, Ph .0, City Manager
W.M. Brodnax, Chief of Police
Joseph J. Gortida, Jr, City Attorney
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City
The City of Duncanville, State of Texas, has executed the Agreement pursuant to duly authorized Minutes Dated the day of ,2011.
Council Resolution
APPROVED BY THE CITY OF DUNCAN VILLE:
RECOMMENDED BY:
Kent Cagle, City Manager
Robert Brown, Chief of Police
Robert I-lager, City Attorney
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The City of Garland, Stale of Texas, has executed the Agreement pursuant to duly authorized Council Resolution Minutes Dated the day of 2011.
City
APPROVED BY THE CITY OF GARLAND:
RECOMMENDED BY:
Bill Dollar, City Manager
Mitch Bates, Chief of Police
Brad Neighbor, City Attorney
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The City ol Grand Prairie, State of Texas, has executed the Agreement pursuant to duly authorized City Council Resolution Minutes Dated the dayol
APPROVED BY THE CITY OF GRANI) PRAIRIE:
RECOMMENDED BY:
Torn I lart, City Manager
Michael Shaw, Interim Chief of Police
Don Postell, City Attorney
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The City of Irving, State of Texas, has executed the Agreement pursuant to duly authorized City Minutes Dated the day of 201 1
Council Resolution
APPROVEI) BY THE CITY OF IRVING:
RECOMMENDED BY:
herbert A. Gears. Mayor
Larry Boyd, Chief of Police
Charles Anderson, City Attorney
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The City of Lancaster, Slate of Texas, has executed the Agreement pursuant to duly authorized City Council Resolution Minutes the day of
APIROVED BY THE CITY OF [ANCASTER:
RECOMMENDED BY:
Opal Mauidin-Robertson, City Manager
Keith L. Humphrey, Chief of Police
APPROVED AS TO FORM:
Robert 1 lager. City Attorney
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The City of Mesquite, State of Texas, has executed the Agreement pursuant to duly authorized City Council Resolution Minutes Dated the day of 2011.
APPROVED BY THE CITY OF MESQUITE:
RECOMMENDED BY:
Ted Barron. City Manager
Derek Rohde, Chief of Police
APIROVED AS TO FORM BY:
B.J. Smith. City Attorney
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The City of Richardson, State of Texas, has executed the Agreement pursuant to duly authorized City Council Resolution Minutes the day of
APPROVEI) BY THE CITY OF RICHARDSON:
RECOMMENDED BY:
Bill Keffler. City Manager
Jimmy L. Spivey, Chief of Police
APPROVED AS TO FORM:
Peter G. Smith. City Attorney
GMS Application 201 l-H3607-TX-DJ EDWAR[) BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FUNDS SHARING AND FISCAL AGENCY AGREEMENT Page 27
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AGENDA ITEM SUMMARY

Meeting: 7/7/2011 Recommending Department: City Attorneys Office DOC ID: 4002 LSR No: 12101
Resolution -- Approving an Engagement Letter with Kelly Hart & Hallman LLP for Legal Services Related to the Issuance of Bonds for Entertainment Venue Project
Administrative Comments 1. This item supports Strategic Goals No. 3: Economic Development and No. 8 Sound Governance. 2. Impact: Engaging Kelly Hart & Hallman LLP has assisted the legislative and litigation process related to the Entertainment Venue bond validation suit. 3. Andrew Weber, former Texas First Assistant Attorney General, has supported our litigation team in matters related to the Attorney Generals appeal of the bond validation suit since November of 2010. 4. In addition, Mr. Weber has provided assistance to the City's legislative team in their efforts to address the issue of biennial appropriation. 5. This contract will be in an amount not to exceed $75,000.00. 6. Funding is available in the Entertainment Venue [Brimer] Fund. Recommendation The resolution be approved. ADDITIONAL COMMENTS: Contract Required: Yes Previous Action: N/A . Review Completed By: Karen Brophy Council Action: N/A
ATTACHMENTS: RES Engagement Letter - Kelly Hart & Hallman LLP (PDF) CURRENT YEAR FINANCIAL IMPACT: All costs associated with these services will be paid from Entertainment Venue Project Fund. REVISION INFORMATION: Prepared: 6/23/2011 12:01 PM by Rachel Sedillo Last Updated: 7/1/2011 10:13 AM by Belinda Rowlett
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SECTION I. THAT the City Council hereby approves the attached engagement letter between the City of Irving and Kelly Hart & Hallman LLP for legal services related to the Entertainment Venue project in an amount not to exceed $75,000.00, and the Mayor is authorized to execute said engagement letter. THAT this expenditure shall be charged to Account No. 4004-1001-564111-4080. THAT this resolution shall take effect from and after its final date of passage, and it is accordingly so ordered.
SECTION II. SECTION III.
THIS IS TO CERTIFY THAT FUNDS ARE AVAILABLE FOR THIS EXPENDITURE. ________________________________ Max S. Duplant, CPA Chief Financial Officer PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF IRVING, TEXAS, on July 7, 2011. ________________________________ BETH VAN DUYNE MAYOR ATTEST: _______________________________ Shanae Jennings Acting City Secretary APPROVED AS TO FORM: _______________________________ Charles R. Anderson City Attorney
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Packet Pg. 54 Attachment: RES Engagement Letter - Kelly Hart & Hallman LLP (4002 : 16 Approving Engagement Ltr-
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AGENDA ITEM SUMMARY

Meeting: 7/7/2011 Recommending Department: Real Estate & Development DOC ID: 4006 LSR No: 12521
Resolution -- Approving an Amendment for Improvements with the State of Texas (Housing and Human Services Commission) for Lease of Offices in the Citys Human Services Building Located at 440 South Nursery Road
Administrative Comments 1. This item supports Strategic Goal No. 8: Sound Governance. 2. Impact: This agreement provides for the city to be reimbursed for the installation of new flooring and window tinting in the city-owned building at 440 S. Nursery Road. 3. Since 1992, the State of Texas (Health and Human Services Commission) has occupied space on the second floor of the Citys Human Services Building located at 440 S. Nursery Road. In September 2010, the State expanded the lease to occupy the entire second floor of the building. 4. The State has requested that the city install new carpet, vinyl composition tile and window tinting, and has agreed to reimburse the citys cost for such improvements upon completion. 5. Funding in the amount not to exceed $50,000.00 is available in the Non-Bond CIP Fund. Recommendation The resolution be approved. ADDITIONAL COMMENTS: Contract Required: Yes Previous Action: 7-11-02-239; 12-13-07-488 2010-249 ATTACHMENTS: RES 29 Agree TDHS Amendment for Improvements to 440 S Nursery CURRENT YEAR FINANCIAL IMPACT: 4001-2950-567103-9100 Budget: $50,000.00 Budget Adjustment/Transfer Required: No REVISION INFORMATION: Prepared: 6/24/2011 03:52 PM by Cynthia Castro Last Updated: 7/1/2011 10:25 AM by Belinda Rowlett Actual: $50,000.00 (PDF) Review Completed By: Kuruvilla Oommen Council Action: Extensions of Lease Add Space and Lease Renewal Amendment
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SECTION I. THAT the City Council hereby approves the attached Amendment for Improvements to the lease agreement between the City of Irving and the State of Texas (Health and Human Services Commission) for building improvements in connection with the lease of offices located in the Citys Human Services Building located at 440 South Nursery Road, in an amount not to exceed $50,000.00, which will be reimbursed to the City upon completion, and the Mayor is authorized to execute said amendment. THAT this expenditure shall be charged to Account No. 4001-2950-567103-9100. THAT this resolution shall take effect from and after its final date of passage, and it is accordingly so ordered.
THIS IS TO CERTIFY THAT FUNDS ARE AVAILABLE FOR THIS EXPENDITURE. __________________________________ Max S. Duplant, CPA Chief Financial Officer PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF IRVING, TEXAS, on July 7, 2011. ________________________________ BETH VAN DUYNE MAYOR ATTEST: _______________________________ Shanae Jennings Acting City Secretary APPROVED AS TO FORM: _______________________________ Charles R. Anderson City Attorney
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Packet Pg. 60 Attachment: RES 29 Agree TDHS Amendment for Improvements to 440 S Nursery (4006 : 29 Agree TDHS
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AGENDA ITEM SUMMARY

Meeting: 7/7/2011 Recommending Department: Information Technology DOC ID: 4000 LSR No: N/A
Resolution -- Renewing the Extended Maintenance Agreement with L3 Communications Mobile-Vision, Inc., for Mobile-Vision In-Car Video Systems
Administrative Comments 1. This item supports Strategic Goal No. 4: Safe and Secure City. 2. Impact: The extended maintenance agreement will provide licensing and support for the Police Department mobile-vision in-car video systems. The video system is utilized in law enforcement vehicles to record incidents with the purpose of collecting evidence to substantiate any claims and/or convictions. 3. L-3 is the sole source provider. All spare parts and accessories are designed and manufactured exclusively by L-3 Communications Mobile-Vision, Inc., and not available from another source. In addition, all extended warranty services, repair and warranty claims are managed exclusively by L-3 Mobile-Vision. Any work performed by non-authorized personnel will void all warranties and claims. The original contract was awarded on the basis of competitive bids. 4. Funding in the net estimated amount of $54,847.33 for the period of June 24, 2011 through June 23, 2012, and $69,000.00 for the period of June 24, 2012 through June 23, 2013, is available in the General Fund, subject to funds being appropriated for Fiscal Year 2011-12. Recommendation The resolution be approved. ADDITIONAL COMMENTS: Contract Required: No Previous Action: Res No. 9-20-07-383 Review Completed By: N/A Council Action: Award Communications to Bid to L-3
. Comments: Previous price reflects one year renewal; proposed price reflects a two year renewal.
Current/ Previous Vendor
L-3 Communications Mobile-Vision, Inc.
Current/ Previous Price

$41,747.48
Proposed Vendor
L-3 Communications Mobile-Vision, Inc.
Difference Proposed Price

$123,847.33 (+/- from previous contract) $82,099.85
Performance Criteria
Yes
ATTACHMENTS:
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Sole Source Letter (PDF) Vendor Performance Worksheet (PDF) CURRENT YEAR FINANCIAL IMPACT: 1001-2310-56406-100 Budget: 54,847.33 P0 190267 Budget Adjustment/Transfer Required: No REVISION INFORMATION: Prepared: 6/22/2011 12:00 PM by Antina Garza Last Updated: 7/1/2011 10:19 AM by Belinda Rowlett Actual: $54,847.33
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SECTION I. THAT the City Council hereby approves the renewal of an agreement to L-3 Communications Mobile-Vision, Inc., in the net amount of $54,847.33 for the period of June 24, 2011, through June 23, 2012; and in the estimated amount of $69,000.00 for the period of June 24, 2012, through June 23, 2013, subject to funds being appropriated in Fiscal Year 2011-12, for Mobile-Vision In-Car Video Systems, and awards the renewal contract to said company in said amount, and authorizes the Mayor to execute any necessary agreement. THAT this expenditure shall be charged to Account No. 1001-2310-56406-100. THAT this resolution shall take effect from and after its final date of passage, and it is accordingly so ordered.
THIS IS TO CERTIFY THAT FUNDS ARE AVAILABLE FOR THIS EXPENDITURE. __________________________________ Max S. Duplant, CPA
Chief Financial Officer
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Packet Pg. 67 Attachment: Sole Source Letter (4000 : L-3 Communications Maintenance Renewal)
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VENDOR PERFORMANCE WORKSHEET Agenda Item #/Name Bid Name 4000 Council Meeting Date July 7, 2011
Mobile-Vision In-Car Video Systems Extended Maintenance Renewal N/A In-House Services N/A
Attachment: Vendor Performance Worksheet (4000 : L-3 Communications Maintenance Renewal)
Total In-House Estimate Proposed Vendor Proposed Vendor Bid Current Vendor Current Vendor Bid
L-3 Communications Mobile-Vision, Inc. $123,847.33 Proposed Contract Term L-3 Communications Mobile-Vision, inc. $41,747.48 Current Contract Term
2 year term
1 year term
Difference Vendor vs. In-House Yes/No Yes Yes Yes Yes
N/A
VENDOR PERFORMANCE CRITERIA Were products/services delivered on time? Did service/products meet specifications for quality? Were products/services delivered at or below contracted bid price? Customer Service Below Expectations (No) Responsive (Yes) Above Expectations (Yes) Sole/Single Source (Yes/No) Overall Performance Rating
Yes Yes
Comments Yearly increase is due to new vehicles added to maintenance. This contract has gone from a one-year maintenance contract to a two-year maintenance contract term resulting in the increase noted below.
No
Can work be performed by city staff?
If no, reason for not completing worksheet (place check mark in appropriate blank) x No in-house expertise Project time constraints x No in-house equipment X Other Void Warranties No In-House vs. Outside Vendor Cost/Benefit Analysis Worksheet Completed? Difference Proposed Price
$123,847.33 (+/- from previous contract) $82,099.85
Current/ Previous Current/ Previous Vendor Price Proposed Vendor

L-3 Communications Mobile-Vision, Inc. $41,747.48 L-3 Communications Mobile-Vision, Inc.
Performance Criteria
Yes
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AGENDA ITEM SUMMARY

Meeting: 7/7/2011 Recommending Department: Capital Improvement Program DOC ID: 3997 LSR No: N/A
Resolution -- Approving and Accepting of the Bid of Wesco Distribution, Inc., for Annual Contract for Lighting Supplies (Bulbs and Ballasts)
Administrative Comments 1. This item supports Strategic Goal No. 7: Cultural, Recreational and Educational Environments and Goal No. 9: Infrastructure. 2. This item has been recommended by CIP and Parks and Recreation. 3. Impact: Proper lighting of city facilities and park areas help to enhance and promote operational efficiency and provide safe and inviting recreational facilities for residents. 4. This award establishes an annual contract for the continuation of providing lighting supplies (bulbs and ballasts). 5. This bid allows for the purchase of high efficiency bulbs. Staff is replacing the old inefficient fixtures as they burn out. The retrofit of old fixtures should be complete in two years. 6. Funding in the net estimated annual amount of $67,118.33 for this one-year contract is available in the General Fund.
FY2010-11 Budgeted Amount $11,093.55 $ 3,863.48 $14,957.03
Vendor Wesco Distribution, Inc. Wesco Distribution, Inc. Total
Department CIP Parks and Recreation
FY2011-12 Net Est. Amount $33,280.60 $18,880.70 $52,161.30
Total Net Est. Amount $44,374.15 $22,744.18 $67,118.33
Recommendation The resolution be approved. ADDITIONAL COMMENTS: Contract Required: N/A Review Completed By: N/A Previous Action: N/A Council Action: N/A Comments: Purchasing sent solicitation notices to 84 vendors, of which 48 were M/WBE, for #ITB 111M-11F Lighting Supplies (Bulbs and Ballasts) and received eight (8) responses, of which two (2) were M/WBE. The lowest, responsive responsible bidder met specifications and performance criteria. This award is in the total net estimated amount of $67,118.60 for one (1) year with two (2) renewal options with each renewal being for a one-year period of time. Items
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13, 14, 16, 39, 41, 42, and 45 48 will not be awarded at this time and may be purchased asneeded according to state purchasing law. Difference Performance (+/from Criteria previous
contract)
Current/Previous Current/Previous Proposed Proposed Vendor Price Vendor Price

Voss Lighting / Summit Electric Supply $67,238.47 WESCO Distribution, Inc. $67,118.33
-$121.14
Yes
ATTACHMENTS: Response Summary (PDF)
CURRENT YEAR FINANCIAL IMPACT: 1001-1942-54101-950 Budget: $11,093.55 Actual: $11,093.55 1001-0751-55701-500 Budget: $3,863.48 Actual: $3,863.48 Purchase orders will be issued on an as-needed basis. Budget Adjustment/Transfer Required: No REVISION INFORMATION: Prepared: 6/20/2011 10:16 AM by Jan Bentley Last Updated: 6/30/2011 09:11 AM by Lana King
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SECTION I. THAT the City Council hereby approves and accepts the bid of Wesco Distribution, Inc., in the net estimated amount of $11,093.55 for the period of July 7, 2011, through September 30, 2011, and in the net estimated amount of $33,280.60 for the period of October 1, 2011, through July 6, 2012, subject to funds being appropriated in Fiscal Year 2011-12 for CIP; and in the net estimated amount of $3,863.48 for the period of July 7, 2011, through September 30, 2011, and in the net estimated amount of $18,880.70 for the period of October 1, 2011, through July 6, 2012, subject to funds being appropriated in Fiscal Year 2011-12 for Parks and Recreation for Lighting Supplies (Bulbs and Ballasts), and awards the contract to said company in said amount, and authorizes the Mayor to execute any necessary contract. THAT this expenditure shall be charged to Account No. 1001-1942-54101-950 in the total net estimated amount of $11,093.55 and Account No. 1001-0751-55701-500 in the total net estimated amount of $3,863.48. THAT this resolution shall take effect from and after its final date of passage, and it is accordingly so ordered.
SECTION II.
SECTION III.
THIS IS TO CERTIFY THAT FUNDS ARE AVAILABLE FOR THIS EXPENDITURE. __________________________________ Max S. Duplant, CPA Chief Financial Officer
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City of Irving, Texas Response Summary ITB NUMBER: 111M-11F Lighting Supplies Marsha Hughes, Purchasing Agent, (972) 721-3754 Closing Date: May 2, 2011
AwardedByCIP SummitElectricSupply U/M EA EA Brand/ Qty Number Sylvania 2300 24596 Sylvania 1080 22052 Sylvania 1200 24054 Sylvania 3300 21999 425 Sylvania 49908 Sylvania 49906 Unit Price $0.94 $3.45 Extended Price WescoDistribution,Inc. Unit Price $0.66 $3.38 Extended Price $1,320.00 $3,380.00 Parks Qty 300 80
AwardedByParks&Recreation WescoDistribution,Inc. Brand/ Number Phillips 244707 Phillips 378943 Phillips 378638 Phillips 272484 Advance ICN4P32SC35I Advance ICN2P32N35I Phillips 258400 Phillips 268763 Phillips 383240 Phillips 156975 Phillips 157024 30 Advance 71A8071001D Advance 71A8172001D Advance ICN4P32SC35I Advance 71A8473001D Unit Price $0.66 $3.38 Extended Price $198.00 $270.40
Vendor Item
1 2
Description
T124ft.CoolWhiteBulbEqualtoGEBrand(Note 1:GE,Phillips,Sylvaniaacceptable) T8UShape6"CoolWhiteBulbEqualtoGEBrand (Note1:GE,Phillips,Sylvaniaacceptable) T12UShape6"CoolWhiteBulbEqualtoGEBrand (Note1:GE,Phillips,Sylvaniaacceptable) T84ft.CoolWhiteBulbEqualtoGEBrand (Note1:GE,Phillips,Sylvaniaacceptable) T84ft.ElectronicBallast(4Bulb),120VEqualto AdvanceBrand(Note2:GEandAdvanceacceptable) T84ft.ElectronicBallast(2Bulb),120VEqualto AdvanceBrand(Note2:GEandAdvanceacceptable) T128ft.CoolWhiteSlimlineBulbEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable) CompactFluorescentGE/F42/TBX/840/A4pin EqualtoGEBrand(Note1:GE,Phillips,Sylvania acceptable) CompactFluorescentGE/F26/DBX/840/2pinEqual toGEBrand(Note1:GE,Phillips,Sylvaniaacceptable) CompactFluorescentlamp23wattpart#46923color 2700KEqualtoTCPBrand CompactFluorescentfloodlamp23wattpart #1R4023color2700KEqualtoTCPBrand 100WHighPressureSodiumMultitapBallastEqual toAdvanceBrand(Note2:GEandAdvance acceptable) 150WHighPressureSodiumMultitapBallastEqual toAdvanceBrand(Note2:GEandAdvance acceptable) T84ft.ElectronicBallast(4bulb)277VEqualto AdvanceBrand(Note2:GEandAdvanceacceptable) 400WHighPressureSodiumMultitapBallastEqual toAdvanceBrand(Note2:GEandAdvance acceptable)
Brand/ CIPQty Number Phillips $2,162.00 2000 244707 Phillips $3,726.00 1000 378943 Phillips 1000 378638 Phillips 3000 272484 Advance ICN4P32SC3 350 5I Advance ICN2P32N3 350 5I Phillips 1000 258400 Phillips 268763 Phillips 383240 Phillips 156975 Phillips 157024 Advance 71A807100 1D Advance 71A817200 1D Advance ICN4P32SC3 5I Advance 71A847300 1D
3 4 5
EA EA EA
$3.37 $1.00 $10.75
$4,044.00 $3,300.00 $4,568.75
$2.86 $0.83 $10.68
$2,860.00 $2,490.00 $3,738.00
200 300 75
$2.86 $0.83 $10.68
$572.00 $249.00 $801.00
EA
425
$8.60
$3,655.00
$8.61
$3,013.50
75
$8.61
$645.75
EA
Sylvania 1040 29505 Sylvania 20890 Sylvania 20681 Sylvania 29614 Sylvania 29452 Sylvania 47316 Sylvania 47335 Sylvania 49908 Sylvania 47364
$1.72
$1,788.80
$1.46
$1,460.00
40
$1.46
$58.40
EA
100
$4.84
$484.00
100
$4.47
$447.00
$4.47
9 10 11 12
EA EA EA EA
100 200 200 60
$3.71 $2.82 $5.70 $32.20
$371.00 $564.00 $1,140.00 $1,932.00
100 200 200 30
$2.89 $2.11 $6.25 $43.32
$289.00 $422.00 $1,250.00 $1,299.60
$2.89 $2.11 $6.25 $43.32 $1,299.60
13
EA
60
$36.63
$2,197.80
$43.42
$0.00
$43.42
14
EA
375
$10.74
$4,027.50
$10.68
$0.00
$10.68
Packet Pg. 73
15
EA
40
$55.85
$2,234.00
30
$58.63
$1,758.90
10
$58.63
$586.30
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Attachment: Response Summary (3997 : 30P Awd Wesco Dist for Lighting Supplies)
AwardedByCIP SummitElectricSupply U/M Qty Brand/ Number Sylvania 67514 Sylvania 49906 Sylvania 67578 Sylvania 67533 Sylvania 67506 Sylvania 67508 Sylvania 47019 Sylvania 47735 Sylvania 47737 Sylvania 47739 Sylvania 64471 Sylvania 64457 Sylvania 64490 Unit Price Extended Price CIPQty WescoDistribution,Inc. Brand/ Number Phillips 368720 Advance ICN2P32N3 5I Phillips 368795 Phillips 368811 Phillips 344465 Phillips 303479 Advance 71A539000 1D Advance 71A557000 1D Advance 71A577000 1D Advance 71A607100 1D Phillips 287334 Phillips 274845 Phillips 344150 Unit Price Extended Price Parks Qty
AwardedByParks&Recreation WescoDistribution,Inc. Brand/ Number Phillips 368720 Advance ICN2P32N35I Phillips 368795 Phillips 368811 Phillips 344465 Phillips 303479 Advance 71A5390001D Advance 71A5570001D Advance 71A5770001D Advance 71A6071001D Phillips 287334 Phillips 274845 Phillips 344150 Unit Price Extended Price
Vendor Item Description

100WHighPressureSodiumMogulBaseBulbEqual toGEBrand(Note1:GE,Phillips,Sylvaniaacceptable) T84ft.ElectronicBallast(2bulb)277VEqualtoGE Brand(Note2:GEandAdvanceacceptable) 250WHighPressureSodiumMogulBaseBulbEqual toGEBrand(Note1:GE,Phillips,Sylvaniaacceptable) 400WHighPressureSodiumMogulBaseBulbEqual toGEBrand(Note1:GE,Phillips,Sylvaniaacceptable) 100WHighPressureSodiumMediumBaseBulb EqualtoGEBrand(Note1:GE,Phillips,Sylvania acceptable) 150WHighPressureSodiumMediumBaseBulb EqualtoGEBrand(Note1:GE,Phillips,Sylvania acceptable) 100WMetalHalideMultitapBallastEqualto AdvanceBrand(Note2:GEandAdvanceacceptable) 175WMetalHalideMultitapBallastEqualto AdvanceBrand(Note2:GEandAdvanceacceptable) 250WMetalHalideMultitapBallastEqualto AdvanceBrand(Note2:GEandAdvanceacceptable) 400WMetalHalideMultitapBallastEqualto AdvanceBrand(Note2:GEandAdvanceacceptable) 175WMetalHalideMogulBaseBulbEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable) 250WMetalHalideMogulBaseBulbEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable) 400WMetalHalideMogulBaseBulbEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable)
16
EA
70
$8.01
$560.70
$6.84
$0.00
$6.84
$0.00
17
EA
125
$8.59
$1,073.75
50
$8.61
$430.50
75
$8.61
$645.75
18
EA
50
$8.07
$403.50
50
$6.84
$342.00
$6.84
19
EA
100
$8.32
$832.00
50
$6.84
$342.00
50
$6.84
$342.00
20
EA
100
$8.00
$800.00
50
$6.84
$342.00
50
$6.84
$342.00
21
EA
100
$8.01
$801.00
50
$6.84
$342.00
50
$6.84
$342.00
22
EA
80
$40.80
$3,264.00
30
$41.58
$1,247.40
50
$41.58
$2,079.00
23
EA
133
$34.36
$4,569.88
40
$32.41
$1,296.40
93
$32.41
$3,014.13
24
EA
100
$46.17
$4,617.00
50
$38.27
$1,913.50
50
$38.27
$1,913.50
25
EA
125
$44.01
$5,501.25
50
$44.44
$2,222.00
75
$44.44
$3,333.00
26
EA
195
$8.05
$1,569.75
100
$8.32
$832.00
95
$8.32
$790.40
27
EA
225
$8.05
$1,811.25
150
$8.32
$1,248.00
75
$8.32
$624.00
Packet Pg. 74
28
EA
350
$8.05
$2,817.50
120
$8.32
$998.40
230
$8.32
$1,913.60
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AwardedByCIP SummitElectricSupply U/M Qty Brand/ Number Sylvania 50318 Sylvania 64479 Sylvania 20886 Sylvania 20691 Sylvania 20680 Sylvania 22078 Sylvania 23116 Sylvania 20680 Sylvania 20906 Sylvania 50314 Sylvania 59032 Sylvania 58321 Unit Price Extended Price WescoDistribution,Inc. Unit Price Extended Price Parks Qty
AwardedByParks&Recreation WescoDistribution,Inc. Brand/ Number Advance ICN2P60SC35I Phillips 313585 Phillips 268722 Phillips 383109 Phillips 383232 Phillips 273326 Phillips 235457 Phillips 383232 Phillips 290833 Advance ICN2340N35I Phillips 330043 Phillips 378182 Aurora AR60 Phillips 368746 Unit Price Extended Price

T128ft.MagneticBallast,120VEqualtoGEBrand (Note2:GEandAdvanceacceptable) 175WClearMetalHalideMed.BaseBulbEqualto GEBrand(Note1:GE,Phillips,Sylvaniaacceptable) GE/F32/TBX/841/ACompactFluorescentEqualto GEBrand(Note1:GE,Phillips,Sylvaniaacceptable) F13/DBX23/827CompactFluorescentEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable) F26/DD/835CompactFluorescentEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable) F20/T12/C/WFluorescentTubeEqualtoGEBrand (Note1:GE,Phillips,Sylvaniaacceptable) F30/T8/CWFluorescentTubeEqualtoGEBrand (Note1:GE,Phillips,Sylvaniaacceptable) PLC/26W/8352pincompactFluorescentEqualto GEBrand(Note1:GE,Phillips,Sylvaniaacceptable) T5F54/T5/841/ECHO4ft.FluorescentTubeEqual toGEBrand(Note1:GE,Phillips,Sylvaniaacceptable) T124ft.MagneticBallast(2Bulb)120V(Note2:GE andAdvanceacceptable) 60PAR16/Halogen/NSP10EqualtoGEBrand(Note 1:GE,Phillips,Sylvaniaacceptable) Q50MR/16C/CG42pinMirrorLampEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable) MR16Ballast,120VEqualtoGEBrand 150WH.P.S.MogulBaseBulbEqualtoGEBrand (Note1:GE,Phillips,Sylvaniaacceptable) LEDLight;PartNumber:IPAR3827225MED27K22.5 degree10/12/16W85265VEqualtoPhillipsBrand (Note1:GE,Phillips,Sylvaniaacceptable)
29
EA
160
$23.62
Brand/ CIPQty Number Advance ICN2P60SC3 $3,779.20 150 5I Phillips 313585 Phillips 268722 Phillips 383109 Phillips 383232 Phillips 273326 Phillips 235457 Phillips 383232 Phillips 290833 Advance ICN2340N3 5I Phillips 330043 Phillips 378182 Aurora AR60 Phillips 368746
$18.94
$2,841.00
10
$18.94
$189.40
30
EA
370
$10.74
$3,973.80
200
$10.31
$2,062.00
170
$10.31
$1,752.70
31
EA
100
$4.83
$483.00
100
$4.47
$447.00
$4.47
32 33 34 35
EA EA EA EA
160 50 50 50
$1.97 $3.71 $1.23 $1.61
$315.20 $185.50 $61.50 $80.50
160 50
$2.48 $2.89 $0.91 $1.44
$396.80 $144.50 $0.00 $72.00
$2.48 $2.89 $0.91 $1.44
50
36
EA
50
$3.70
$185.00
50
$2.89
$144.50
$2.89
37
EA
200
$3.65
$730.00
200
$3.28
$656.00
$3.28
38 39
EA EA
125 130
$8.74 $6.21
$1,092.50 $807.30
50
$10.43 $6.32
$521.50 $0.00
75
$10.43 $6.32
$782.25
40 41 42
EA EA EA
150 30 70
$2.14 N/A
$321.00 $0.00 $560.00
150
$3.68 $9.62 $6.84
$552.00
$3.68 $9.62 $6.84
Sylvania 67516
$8.00
Packet Pg. 75
43
EA
47
Sylvania 78657
$4.83
$227.01
35
Phillips 406982
$35.79
$1,252.65
Phillips 406982
$35.79
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AwardedByCIP SummitElectricSupply U/M Qty Brand/ Number Sylvania 78677 Sylvania 47655 Sylvania 47095 Sylvania 64431 Sylvania 64468 Unit Price Extended Price CIPQty WescoDistribution,Inc. Brand/ Number Phillips 409946 Advance 71A654200 1 Advance 71A674200 1 Phillips 131623 Phillips 298265 Unit Price Extended Price Parks Qty
AwardedByParks&Recreation WescoDistribution,Inc. Brand/ Number Phillips 409946 Advance 71A6542001 Advance 71A6742001 Phillips 131623 Phillips 298265 Unit Price Extended Price

LEDLight;PartNumber:12a19/DIM/F/92712W27K A19LED120VDimmableEqualtoPhillipsBrand (Note1:GE,Phillips,Sylvaniaacceptable)
44
EA
24
$40.80
$979.20
$34.74
$0.00
$34.74
45
1000W/480VMetalHalideBallastsEqualtoSylvania Brand EA 1500W/480VMetalHalideBallastsEqualtoSylvania Brand EA MH1500BULamp,1500WHalideEqualtoSylvania Brand EA MH1000/ULamp,1000WMetalHalideEqualto SylvaniaBrand EA TOTALBID
25
$98.03
$2,450.75
$77.91
$77.91
46 47 48
15 100 150
$116.42 $21.47 $18.78 $87,758.19
$1,746.30 $2,147.00 $2,817.00
$101.58 $24.21 $23.16 $44,374.15
$101.58 $24.21 $23.16 $22,744.18

T124ft.CoolWhiteBulbEqualtoGEBrand(Note 1:GE,Phillips,Sylvaniaacceptable) T8UShape6"CoolWhiteBulbEqualtoGEBrand (Note1:GE,Phillips,Sylvaniaacceptable) T12UShape6"CoolWhiteBulbEqualtoGEBrand (Note1:GE,Phillips,Sylvaniaacceptable) T84ft.CoolWhiteBulbEqualtoGEBrand (Note1:GE,Phillips,Sylvaniaacceptable) T84ft.ElectronicBallast(4Bulb),120VEqualto AdvanceBrand(Note2:GEandAdvanceacceptable) U/M Qty
VossLighting Brand/ Number Philips F34CWRSGW ALT0 Philips FB32T8TL741 6ALt0 Philips FB34CW6EW ALT0 philips F32T8TL741A LTO Advance ICN4P32SC Unit Price Extended Price
ConsolidatedElectricalDistributors Brand/ Number Sylvania FB032CWSS ECO Sylvania FB0327416 ECO Sylvania FB34CW6SS ECO Sylvania F032741EC O Sylvania QTP4X32T8 uNVISNSCB Sylvania QTP2X32T8 UNVISNSC8 Unit Price Extended Price Brand/ Number
NativeGreenLLC Unit Price Extended Price
EA
2300
$0.65
$1,495.00
$0.91
$2,093.00
Sylvania24596
$0.95
$2,185.00
EA
1080
$3.35
$3,618.00
$3.37
$3,639.60
Sylvania22052
$3.52
$3,801.60
EA
1200
$2.84
$3,408.00
$3.29
$3,948.00
Sylvania24054
$3.43
$4,116.00
EA
3300
$0.82
$2,706.00
$0.98
$3,234.00
Sylvania21999
$1.03
$3,399.00
EA
425
$11.33
$4,815.25
$10.53
$4,475.25
Sylvania49947
$10.08
$4,284.00
T84ft.ElectronicBallast(2Bulb),120VEqualto AdvanceBrand(Note2:GEandAdvanceacceptable)
EA
425
Advance ICN2P32N
Packet Pg. 76
$9.25
$3,931.25
$8.42
$3,578.50
Sylvania49906
$8.78
$3,731.50
8.a
AwardedByCIP SummitElectricSupply U/M Qty Brand/ Number Unit Price $1.46 Extended Price $1,518.40 CIPQty WescoDistribution,Inc. Brand/ Number F96T12CWS SICO Sylvania CF42DTEIN8 41ECO Sylvania CF26DD841 ECO Sylvania CF23ELMINI 827CVP Sylvania 29452CF23 ELBR40827 RP Sylvania LU100MULT EKIT Sylvania LU150MULT IKIT Sylvania QTP4X32T8 UNVISNSC8 Sylvania LU400MULT IKIT Sylvania LU100ECO Sylvania QTP2X32T8 UNVISNSCB Sylvania Lu250/ECO Sylvania LU400ECO Unit Price $1.68 Extended Price $1,747.20 Parks Qty
AwardedByParks&Recreation WescoDistribution,Inc. Brand/ Number Sylvania29505 Unit Price $1.76 Extended Price $1,830.40
Vendor Item
7
Description
T128ft.CoolWhiteSlimlineBulbEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable) CompactFluorescentGE/F42/TBX/840/A4pin EqualtoGEBrand(Note1:GE,Phillips,Sylvania acceptable) CompactFluorescentGE/F26/DBX/840/2pinEqual toGEBrand(Note1:GE,Phillips,Sylvaniaacceptable) CompactFluorescentlamp23wattpart#46923color 2700KEqualtoTCPBrand
EA
EA
EA
F96T12CWE 1040 WALT0 Philips PLT42W414P 100 ALT0 Philips PLC26W41AL 100 T0 Philips ELMDT23W
$4.44
$444.00
$4.74
$474.00
Sylvania20890
$4.94
$494.00
$2.86
$286.00
$3.63
$363.00
Sylvania20669
$4.00
$400.00
10
EA
200
$2.06
$412.00
$2.77
$554.00
Sylvania29614
$2.89
$578.00
11
12
13
CompactFluorescentfloodlamp23wattpart #1R4023color2700KEqualtoTCPBrand 100WHighPressureSodiumMultitapBallastEqual toAdvanceBrand(Note2:GEandAdvance acceptable) 150WHighPressureSodiumMultitapBallastEqual toAdvanceBrand(Note2:GEandAdvance acceptable)
EA
200
EA
60
EA
60
Philips ELAR4023W Adavnce 71A8071001 D Advance 71A8172001 D
$6.18
$1,236.00
$5.58
$1,116.00
Sylvania29706
$5.48
$1,096.00
$42.42
$2,545.20
$31.57
$1,894.20
Sylvania47316
$32.90
$1,974.00
$42.52
$2,551.20
$35.91
$2,154.60
Sylvania47335
$37.41
$2,244.60
14
15
T84ft.ElectronicBallast(4bulb)277VEqualto AdvanceBrand(Note2:GEandAdvanceacceptable) 400WHighPressureSodiumMultitapBallastEqual toAdvanceBrand(Note2:GEandAdvance acceptable) 100WHighPressureSodiumMogulBaseBulbEqual toGEBrand(Note1:GE,Phillips,Sylvaniaacceptable)
EA
375
EA
40
16
EA
70
Adavnce ICN4P32SC Advance 71A8473001 D Philips c100554ALT O
$11.33
$4,248.75
$10.53
$3,948.75
Sylvania49947
$10.08
$3,780.00
$58.00
$2,320.00
$54.75
$2,190.00
Sylvania47364
$57.05
$2,282.00
$6.72
$470.40
$7.85
$549.50
Sylvania67514
$8.19
$573.30
17
T84ft.ElectronicBallast(2bulb)277VEqualtoGE Brand(Note2:GEandAdvanceacceptable) 250WHighPressureSodiumMogulBaseBulbEqual toGEBrand(Note1:GE,Phillips,Sylvaniaacceptable) 400WHighPressureSodiumMogulBaseBulbEqual toGEBrand(Note1:GE,Phillips,Sylvaniaacceptable)
EA
125
18
EA
50
19
EA
100
Adavnce ICN2P32N Philips C250550ALT O Philips C400551ALT O
$9.25
$1,156.25
$8.42
$1,052.50
Sylvania49906
$8.78
$1,097.50
$6.72
$336.00
$7.91
$395.50
sylvania67578
$8.24
$412.00
Packet Pg. 77
$6.72
$672.00
$8.16
$816.00
Sylvania67533
$8.50
$850.00
8.a
AwardedByCIP SummitElectricSupply U/M Qty Brand/ Number Philips C100554M Philips C150555M Advance 71A5390001 D Adavnce 71A5570001 D Advance 71A5770001 D Adavnce 71A6071001 D Philips MH175U Philips MH250U Philips MH400U Advance 1CN2P605C Philips MH175UM Philips PLT32W414P ALTO Philips PLC13W27US ALTO Unit Price Extended Price CIPQty WescoDistribution,Inc. Brand/ Number Sylvania LU100MED Sylvania LU15055ME D Sylvania M100MULT IKIT Sylvania M175MULT IKIT Sylvania M250MUIL TKIT Sylvania M400 MULTIKIT Sylvania M175U Sylvania M250U Sylvania M400U Sylvania QTP2X96T1 2UNVIS Sylvania M175UMED Sylvania CF32DTEIN8 41ECO Sylvania CF13DD827 ECO Unit Price Extended Price Parks Qty
AwardedByParks&Recreation WescoDistribution,Inc. Brand/ Number Unit Price Extended Price

100WHighPressureSodiumMediumBaseBulb EqualtoGEBrand(Note1:GE,Phillips,Sylvania acceptable) 150WHighPressureSodiumMediumBaseBulb EqualtoGEBrand(Note1:GE,Phillips,Sylvania acceptable) 100WMetalHalideMultitapBallastEqualto AdvanceBrand(Note2:GEandAdvanceacceptable) 175WMetalHalideMultitapBallastEqualto AdvanceBrand(Note2:GEandAdvanceacceptable) 250WMetalHalideMultitapBallastEqualto AdvanceBrand(Note2:GEandAdvanceacceptable) 400WMetalHalideMultitapBallastEqualto AdvanceBrand(Note2:GEandAdvanceacceptable) 175WMetalHalideMogulBaseBulbEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable) 250WMetalHalideMogulBaseBulbEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable) 400WMetalHalideMogulBaseBulbEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable) T128ft.MagneticBallast,120VEqualtoGEBrand (Note2:GEandAdvanceacceptable) 175WClearMetalHalideMed.BaseBulbEqualto GEBrand(Note1:GE,Phillips,Sylvaniaacceptable) GE/F32/TBX/841/ACompactFluorescentEqualto GEBrand(Note1:GE,Phillips,Sylvaniaacceptable) F13/DBX23/827CompactFluorescentEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable)
20
EA
100
$6.72
$672.00
$7.84
$784.00
Sylvania67506
$8.18
$818.00
21
EA
100
$6.72
$672.00
$7.85
$785.00
Sylvania67508
$8.19
$819.00
22
EA
80
$41.15
$3,292.00
$40.00
$3,200.00
Sylvania47019
$41.68
$3,334.40
23
EA
133
$31.73
$4,220.09
$33.68
$4,479.44
Sylvania42235
$35.10
$4,668.30
24
EA
100
$37.47
$3,747.00
$45.26
$4,526.00
Sylvania47737
$47.17
$4,717.00
25
EA
125
$43.98
$5,497.50
$43.15
$5,393.75
Sylvania64439
$44.08
$5,510.00
26
EA
195
$8.14
$1,587.30
$7.89
$1,538.55
Sylvania64471
$8.23
$1,604.85
27
EA
225
$8.25
$1,856.25
$7.89
$1,775.25
Sylvania64457
$8.23
$1,851.75
28
EA
350
$8.25
$2,887.50
$7.89
$2,761.50
Sylvania64490
$8.23
$2,880.50
29
EA
160
$18.55
$2,968.00
$23.16
$3,705.60
Sylvania48018
$19.25
$3,080.00
30
EA
370
$11.38
$4,210.60
$10.53
$3,896.10
Sylvania64479
$10.97
$4,058.90
31
EA
100
$4.44
$444.00
$4.74
$474.00
Sylvania20886
$4.86
$486.00
Packet Pg. 78
32
EA
160
$2.45
$392.00
$1.94
$310.40
Sylvania20682
$3.35
$536.00
8.a
AwardedByCIP SummitElectricSupply U/M Qty Brand/ Number Philips PLC26W35AL TO Philips F20T12CWAL TO Philips F30T8CWALT O Philips PLC26W35AL TO philips FS4T58410AL TO Unit Price Extended Price CIPQty WescoDistribution,Inc. Brand/ Number Sylvania 20680CF26 00835ECO Sylvania F51T45CW Sylvania F30T8CW Sylvania CF26DD835 ECO Sylvania FP54841M OECO Electronic QTP2X40T1 2UNVRSSC Sylvania 60PAR16M ALNSP1012 OV Sylvania 50MR16BFL 3512V Sylvania MR16 Sylvania LU15055EC O Sylvania LED18PAR3 8DIM827NF L25 Sylvania LED12A19DI MF927 Unit Price Extended Price Parks Qty
33
F26/DD/835CompactFluorescentEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable) F20/T12/C/WFluorescentTubeEqualtoGEBrand (Note1:GE,Phillips,Sylvaniaacceptable) F30/T8/CWFluorescentTubeEqualtoGEBrand (Note1:GE,Phillips,Sylvaniaacceptable) PLC/26W/8352pincompactFluorescentEqualto GEBrand(Note1:GE,Phillips,Sylvaniaacceptable) T5F54/T5/841/ECHO4ft.FluorescentTubeEqual toGEBrand(Note1:GE,Phillips,Sylvaniaacceptable)
EA
50
$2.86
$143.00
$3.63
$181.50
Sylvania 206080
$3.79
$189.50
34
EA
50
$0.99
$49.50
$1.21
$60.50
Sylvania22078
$1.26
$63.00
35
EA
50
$1.44
$72.00
$1.58
$79.00
Sylvania23116
$1.65
$82.50
36
EA
50
$2.86
$143.00
$3.63
$181.50
Sylvania20692
$2.89
$144.50
37
EA
200
$3.92
$784.00
$3.58
$716.00
Sylvania20906
$3.74
$748.00
38
T124ft.MagneticBallast(2Bulb)120V(Note2:GE andAdvanceacceptable)
EA
125
Advance ICN2S40N Philips 60PAR16HAL SP10 USH10 V0550MR16F LFG HATCH LS1275 Philips C150555ALT O MSI iPAR38FL225 735 Philips 12A19END80 0LM2700
$10.65
$1,331.25
$8.57
$1,071.25
Sylvania4800
$10.67
$1,333.75
39
60PAR16/Halogen/NSP10EqualtoGEBrand(Note 1:GE,Phillips,Sylvaniaacceptable) Q50MR/16C/CG42pinMirrorLampEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable) MR16Ballast,120VEqualtoGEBrand 150WH.P.S.MogulBaseBulbEqualtoGEBrand (Note1:GE,Phillips,Sylvaniaacceptable) LEDLight;PartNumber:IPAR3827225MED27K22.5 degree10/12/16W85265VEqualtoPhillipsBrand (Note1:GE,Phillips,Sylvaniaacceptable) LEDLight;PartNumber:12a19/DIM/F/92712W27K A19LED120VDimmableEqualtoPhillipsBrand (Note1:GE,Phillips,Sylvaniaacceptable)
EA
130
$7.80
$1,014.00
$6.08
$790.40
Sylvania59032
$6.35
$825.50
40 41
EA EA
150 30
$1.89 $15.55
$283.50 $0.00
$2.09 $10.00
$313.50 $300.00
Sylvania58327 Nobid
$1.37 NoBid
$205.50 $0.00
42
EA
70
$6.72
$470.40
$7.84
$548.80
Sylvania67516
$8.18
$572.60
43
EA
47
$55.67
$2,616.49
$47.37
$2,226.39
Sylvania78658
$49.36
$0.00
Packet Pg. 79
44
EA
24
$34.02
$816.48
$40.00
$960.00
Sylvania78667
$41.68
$1,000.32
8.a
AwardedByCIP SummitElectricSupply U/M Qty Brand/ Number Adavnce 71A6542001 Adavnce 716742001 Philips MH1500U Philips MH1000U Unit Price Extended Price WescoDistribution,Inc. Unit Price Extended Price Parks Qty
45
1000W/480VMetalHalideBallastsEqualtoSylvania Brand EA 1500W/480VMetalHalideBallastsEqualtoSylvania Brand EA MH1500BULamp,1500WHalideEqualtoSylvania Brand MH1000/ULamp,1000WMetalHalideEqualto SylvaniaBrand TOTALBID
25
$76.30
46
15
$100.50
47 48
EA EA
100 150
$23.70 $22.68 $87,526.56
Brand/ CIPQty Number Sylvania M1000480K IT $1,907.50 Sylvania M1500480K IT $1,507.50 Sylvania M1500BUM OR $2,370.00 Sylvania M1000U $3,402.00
$96.11
$2,402.75
Sylvania47655 $100.14
$2,503.50
$114.20
$1,713.00
Sylvania47095 $118.93
$1,783.95
$21.05 $18.41 $88,264.28
$2,105.00 $2,761.50
Sylvania64431 Sylvania64468
$21.54 $19.19
$2,154.00 $2,878.50
$87,978.72
Vendor Item
1
GraingerIndustrialSupply U/M EA Brand/ Qty Number GEF34CWRS 2300 WMECO GEF32T8SP4 1080 U6ECO GEF35CWUG 1200 WM GEF32T8SP4 3300 1ECO Advance ICN4P32SC Unit Price $0.81 Extended Price $1,863.00 Brand/ Number
Graybar,Inc. Unit Price Extended Price $0.00
StanfordPrecisionManufacturing Brand/ Number Unit Price $0.90 Extended Price $2,070.00
Description
T124ft.CoolWhiteBulbEqualtoGEBrand(Note 1:GE,Phillips,Sylvaniaacceptable) T8UShape6"CoolWhiteBulbEqualtoGEBrand (Note1:GE,Phillips,Sylvaniaacceptable) T12UShape6"CoolWhiteBulbEqualtoGEBrand (Note1:GE,Phillips,Sylvaniaacceptable) T84ft.CoolWhiteBulbEqualtoGEBrand (Note1:GE,Phillips,Sylvaniaacceptable) T84ft.ElectronicBallast(4Bulb),120VEqualto AdvanceBrand(Note2:GEandAdvanceacceptable) T84ft.ElectronicBallast(2Bulb),120VEqualto AdvanceBrand(Note2:GEandAdvanceacceptable) T128ft.CoolWhiteSlimlineBulbEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable) CompactFluorescentGE/F42/TBX/840/A4pin EqualtoGEBrand(Note1:GE,Phillips,Sylvania acceptable)
EA
$4.84
$5,227.20
EA
$3.55
$4,260.00
EA
$1.24
$4,092.00
NoBid NoBid GE F32T8SP35 U6 $4.47 GE F35CWU6W M NoBid GE F32T8SP50E CO $1.15 G432MAXN ULTRA GE232MAX NULTA NoBid
$4,827.60
$5.26
$5,680.80
$0.00
$3.93
$4,716.00
$3,795.00
$1.35
$4,455.00
EA
425
$12.65
$5,376.25
$12.58
$5,346.50
$14.79
$6,285.75
6 7
EA EA
Advance ICN2P32N GEF96T12CW 1040 WMECO 425 GEF42TBX84 1AECO
$10.33 $1.98
$4,390.25 $2,059.20
$9.78 NoBid
$4,156.50 $0.00
$11.51 $2.15
$4,891.75 $2,236.00
Packet Pg. 80
EA
100
$4.93
$493.00
GE97636
$4.67
$467.00
$5.49
$549.00
8.a
AwardedByCIP SummitElectricSupply U/M Qty Brand/ Number GEF26DBX84 1ECO NoBid Unit Price Extended Price CIPQty WescoDistribution,Inc. Brand/ Number Unit Price Extended Price Parks Qty

CompactFluorescentGE/F26/DBX/840/2pinEqual toGEBrand(Note1:GE,Phillips,Sylvaniaacceptable) CompactFluorescentlamp23wattpart#46923color 2700KEqualtoTCPBrand CompactFluorescentfloodlamp23wattpart #1R4023color2700KEqualtoTCPBrand 100WHighPressureSodiumMultitapBallastEqual toAdvanceBrand(Note2:GEandAdvance acceptable) 150WHighPressureSodiumMultitapBallastEqual toAdvanceBrand(Note2:GEandAdvance acceptable) T84ft.ElectronicBallast(4bulb)277VEqualto AdvanceBrand(Note2:GEandAdvanceacceptable) 400WHighPressureSodiumMultitapBallastEqual toAdvanceBrand(Note2:GEandAdvance acceptable) 100WHighPressureSodiumMogulBaseBulbEqual toGEBrand(Note1:GE,Phillips,Sylvaniaacceptable) T84ft.ElectronicBallast(2bulb)277VEqualtoGE Brand(Note2:GEandAdvanceacceptable) 250WHighPressureSodiumMogulBaseBulbEqual toGEBrand(Note1:GE,Phillips,Sylvaniaacceptable) 400WHighPressureSodiumMogulBaseBulbEqual toGEBrand(Note1:GE,Phillips,Sylvaniaacceptable) 100WHighPressureSodiumMediumBaseBulb EqualtoGEBrand(Note1:GE,Phillips,Sylvania acceptable) 150WHighPressureSodiumMediumBaseBulb EqualtoGEBrand(Note1:GE,Phillips,Sylvania acceptable) 100WMetalHalideMultitapBallastEqualto AdvanceBrand(Note2:GEandAdvanceacceptable)
9 10 11
EA EA EA
100 200 200
$3.34 NoBid
$334.00 $0.00 $0.00
GE97609 NoBid
$3.16 NoBid
$316.00 $0.00 $0.00
$3.72 NoBid NoBid
$372.00 $0.00 $0.00
12
EA
60
13
EA
60
NoBid NoBid Advance 71A8071001 D $47.45 Advance 71A8172001 D $47.66 Adavnce ICN4p32SC Advance 71A8B001D GE LU100HECO GE232MAXN ULTRA GE LU250HECO GELU400HEC O LU100MEDEC O LU150MEDEC O Advance 71A590001D
$2,847.00
$2,859.60
NoBid NoBid Advance 71A807100 1D $54.19 Advance 718172001 D $58.60 Advance ICN4932SC Advance 71A3433D GE20111HE CO GE232MAX NULTA GELU250HE CO GELU400HE CO GELU100M EDECO GELU150M EDECO Advance71 A5340001D
$3,251.40
$49.97
$2,998.20
$3,516.00
$53.04
$3,182.40
14
EA
375
$12.65
$4,743.75
$12.50
$4,687.50
$14.79
$5,546.25
15
EA
40
$65.25
$2,610.00
$71.94
$2,877.60
$88.51
$3,540.40
16 17
EA EA
70 125
$9.28 $10.58
$649.60 $1,322.50
$8.73 $9.78
$611.10 $1,222.50
$10.27 $11.51
$718.90 $1,438.75
18
EA
50
$9.44
$472.00
$8.73
$436.50
$10.27
$513.50
19
EA
100
$9.28
$928.00
$8.73
$873.00
$10.27
$1,027.00
20
EA
100
$11.86
$1,186.00
$10.97
$1,097.00
$12.90
$1,290.00
21
EA
100
$11.86
$1,186.00
$10.97
$1,097.00
$12.90
$1,290.00
Packet Pg. 81
22
EA
80
$46.13
$3,690.40
$60.47
$4,837.60
$47.36
$3,788.80
8.a
AwardedByCIP SummitElectricSupply U/M Qty Brand/ Number Advance 71A5571001 D Advance 71AS771001 D Advance 71A6071001 D Unit Price Extended Price WescoDistribution,Inc. Unit Price Extended Price Parks Qty

175WMetalHalideMultitapBallastEqualto AdvanceBrand(Note2:GEandAdvanceacceptable) 250WMetalHalideMultitapBallastEqualto AdvanceBrand(Note2:GEandAdvanceacceptable) 400WMetalHalideMultitapBallastEqualto AdvanceBrand(Note2:GEandAdvanceacceptable) 175WMetalHalideMogulBaseBulbEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable) 250WMetalHalideMogulBaseBulbEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable) 400WMetalHalideMogulBaseBulbEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable) T128ft.MagneticBallast,120VEqualtoGEBrand (Note2:GEandAdvanceacceptable) 175WClearMetalHalideMed.BaseBulbEqualto GEBrand(Note1:GE,Phillips,Sylvaniaacceptable) GE/F32/TBX/841/ACompactFluorescentEqualto GEBrand(Note1:GE,Phillips,Sylvaniaacceptable) F13/DBX23/827CompactFluorescentEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable) F26/DD/835CompactFluorescentEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable) F20/T12/C/WFluorescentTubeEqualtoGEBrand (Note1:GE,Phillips,Sylvaniaacceptable) F30/T8/CWFluorescentTubeEqualtoGEBrand (Note1:GE,Phillips,Sylvaniaacceptable) PLC/26W/8352pincompactFluorescentEqualto GEBrand(Note1:GE,Phillips,Sylvaniaacceptable)
23
EA
133
$35.63
24
EA
100
$54.08
25
EA
125
$55.95
Brand/ CIPQty Number Advance 71A557000 1D $4,738.79 Advance 71A577100 1D $5,408.00 Advance 71A607100 1D $6,993.75 GE MVR175U GEMVR250 U
$37.30
$4,960.90
$38.44
$5,112.52
$75.59
$7,559.00
$50.47
$5,047.00
$56.94
$7,117.50
$46.91
$5,863.75
26
EA
195
GEMVR175U GEMVR 250U GEMVR 400U GE GE26015MV N GE MVR175UME D GEF32TBX84 AECO GEF130BX82 7ECO
$10.31
$2,010.45
$9.54
$1,860.30
$11.22
$2,187.90
27
EA
225
$10.31
$2,319.75
$9.54
$2,146.50
$11.22
$2,524.50
28
EA
350
$10.14
$3,549.00
GEMVR400
$9.54
$3,339.00
$11.22
$3,927.00
29
EA
160
$17.44
$2,790.40
NoBId GEMVR175 UMED GEF32TBX1 841A
NoBid
$0.00
$18.97
$3,035.20
30
EA
370
$12.38
$4,580.60
$11.45
$4,236.50
$13.47
$4,983.90
31
EA
100
$9.03
$903.00
$5.56
$556.00
$9.77
$977.00
32 33
EA EA
160 50
$4.59
$734.40 $0.00 GEF26DBX8 35
$3.72 $4.62
$595.20 $231.00
$7.79 NoBid
$1,246.40 $0.00
34 35
EA EA
50 50
NoBid' NoBid GE F20T12CWEC O $1.56 GEF30T8CW GEF26DBX73 5ECO $4.88
$78.00 $244.00
NoBid GEF30T7C W
NoBid $1.58
$0.00 $79.00
$2.74 $7.02
$137.00 $351.00
Packet Pg. 82
36
EA
50
$5.88
$294.00
NoBId
NoBid
$0.00
NoBid
$0.00
8.a
AwardedByCIP SummitElectricSupply U/M Qty Brand/ Number GE FS4T5841EC O GE 240RSMVN GE60PAR16H SP10 Unit Price Extended Price CIPQty WescoDistribution,Inc. Brand/ Number GEF54T584 1ECO NoBid GE 60PARHSPO Unit Price Extended Price Parks Qty

T5F54/T5/841/ECHO4ft.FluorescentTubeEqual toGEBrand(Note1:GE,Phillips,Sylvaniaacceptable) T124ft.MagneticBallast(2Bulb)120V(Note2:GE andAdvanceacceptable) 60PAR16/Halogen/NSP10EqualtoGEBrand(Note 1:GE,Phillips,Sylvaniaacceptable) Q50MR/16C/CG42pinMirrorLampEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable) MR16Ballast,120VEqualtoGEBrand 150WH.P.S.MogulBaseBulbEqualtoGEBrand (Note1:GE,Phillips,Sylvaniaacceptable) LEDLight;PartNumber:IPAR3827225MED27K22.5 degree10/12/16W85265VEqualtoPhillipsBrand (Note1:GE,Phillips,Sylvaniaacceptable) LEDLight;PartNumber:12a19/DIM/F/92712W27K A19LED120VDimmableEqualtoPhillipsBrand (Note1:GE,Phillips,Sylvaniaacceptable)
37 38
EA EA
200 125
$5.75 $11.92
$1,150.00 $1,490.00
$10.56 NoBid
$2,112.00 $0.00
$8.05 $18.97
$1,610.00 $2,371.25
39
EA
130
$9.65
$1,254.50
$5.06
$657.80
NoBid
$0.00
40 41
EA EA
150 30
42
EA
70
GEQS0T312V $4.23 NoBid NoBid GE LU15055HEC O $9.44
$634.50 $0.00
GEQ50MR1 6CCG4012 $4.31 NoBid NoBid GELU15055 DX
$646.50 $0.00
NoBid NoBid
$0.00 $0.00
$660.80
$43.40
$3,038.00
$10.27
$718.90
43
EA
47
NoBid Phillips 12A19
NoBid
$0.00
NoBid
NoBid
$0.00
NoBid
$0.00
44
EA
24
$47.19
$1,132.56
45
1000W/480VMetalHalideBallastsEqualtoSylvania Brand EA 1500W/480VMetalHalideBallastsEqualtoSylvania Brand EA MH1500BULamp,1500WHalideEqualtoSylvania Brand EA MH1000/ULamp,1000WMetalHalideEqualto SylvaniaBrand EA TOTALBID
25
NoBid
NoBid
$0.00
46 47 48
15 100 150
NoBid NoBid NoBid
NoBid NoBid NoBid $91,556.25
$0.00 $0.00 $0.00
NoBid NoBid Sylvania GEM100048 TAC55 $79.26 Sylvania GEM150048 TA $98.69 Sylvania150 0HBO $27.87 Sylvania MVR1000U $22.88 $92,231.85
$0.00
NoBid
$0.00
$1,981.50
$93.20
$2,330.00
$1,480.35 $2,787.00 $3,432.00
$116.04 $32.77 $27.02 $108,084.42
$1,740.60 $3,277.00 $4,053.00
Vendor
TrinityElectricSupplyCo. U/M Qty Brand/ Number Unit Price Extended Price
Packet Pg. 83
Item
Description
8.a
AwardedByCIP SummitElectricSupply U/M Brand/ Qty Number Sylvania F34CW1551E 2300 CO Sylvania FB032174161 1080 ECO Sylvania FB34CW6SSE 1200 CO Sylvania 3300 F032741ECO 425 Advance ICN4P32SC Advance ICN2P32SC Unit Price Extended Price CIPQty WescoDistribution,Inc. Brand/ Number Unit Price Extended Price Parks Qty

T124ft.CoolWhiteBulbEqualtoGEBrand(Note 1:GE,Phillips,Sylvaniaacceptable) T8UShape6"CoolWhiteBulbEqualtoGEBrand (Note1:GE,Phillips,Sylvaniaacceptable) T12UShape6"CoolWhiteBulbEqualtoGEBrand (Note1:GE,Phillips,Sylvaniaacceptable) T84ft.CoolWhiteBulbEqualtoGEBrand (Note1:GE,Phillips,Sylvaniaacceptable) T84ft.ElectronicBallast(4Bulb),120VEqualto AdvanceBrand(Note2:GEandAdvanceacceptable) T84ft.ElectronicBallast(2Bulb),120VEqualto AdvanceBrand(Note2:GEandAdvanceacceptable) T128ft.CoolWhiteSlimlineBulbEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable) CompactFluorescentGE/F42/TBX/840/A4pin EqualtoGEBrand(Note1:GE,Phillips,Sylvania acceptable) CompactFluorescentGE/F26/DBX/840/2pinEqual toGEBrand(Note1:GE,Phillips,Sylvaniaacceptable) CompactFluorescentlamp23wattpart#46923color 2700KEqualtoTCPBrand CompactFluorescentfloodlamp23wattpart #1R4023color2700KEqualtoTCPBrand 100WHighPressureSodiumMultitapBallastEqual toAdvanceBrand(Note2:GEandAdvance acceptable) 150WHighPressureSodiumMultitapBallastEqual toAdvanceBrand(Note2:GEandAdvance acceptable) T84ft.ElectronicBallast(4bulb)277VEqualto AdvanceBrand(Note2:GEandAdvanceacceptable)
EA
$0.90
$2,070.00
EA
$3.33
$3,596.40
EA
$3.26
$3,912.00
4 5
EA EA
$0.97 $11.41
$3,201.00 $4,849.25
EA
425
$9.32
$3,961.00
EA
EA
EA
Sylvania 1040 F96T12CWSS Sylvania CF42DTEIN84 100 1ECO Sylvania CF26DD841E 100 CO TCP 4892312700 TCP IR40232700 Advance 71A8172001 D Advance 71A8172001 D Advance ICN4P32SC
$1.51
$1,570.40
$4.69
$469.00
$3.59
$359.00
10 11 12
EA EA EA
200 200 60
$3.70 $6.95 $50.65
$740.00 $1,390.00 $3,039.00
13
EA
60
$50.65
$3,039.00
Packet Pg. 84
14
EA
375
$11.41
$4,278.75
8.a
AwardedByCIP SummitElectricSupply U/M Qty Brand/ Number Advance 71A8473001 D Sylvania LIL1001ECO Advance ICN2P32SC Sylvania LU2501ECO Sylvania LU400ECO Sylvania LU100MED Sylvania LU15055MED Advance 71A5570001 D Advance 71A5570001 D Advance 71A5570001 D Advance 71A6071001 D Sylvania M175LL Sylvania M250LL Sylvania M400ll Unit Price Extended Price CIPQty WescoDistribution,Inc. Brand/ Number Unit Price Extended Price Parks Qty

400WHighPressureSodiumMultitapBallastEqual toAdvanceBrand(Note2:GEandAdvance acceptable) 100WHighPressureSodiumMogulBaseBulbEqual toGEBrand(Note1:GE,Phillips,Sylvaniaacceptable) T84ft.ElectronicBallast(2bulb)277VEqualtoGE Brand(Note2:GEandAdvanceacceptable) 250WHighPressureSodiumMogulBaseBulbEqual toGEBrand(Note1:GE,Phillips,Sylvaniaacceptable) 400WHighPressureSodiumMogulBaseBulbEqual toGEBrand(Note1:GE,Phillips,Sylvaniaacceptable) 100WHighPressureSodiumMediumBaseBulb EqualtoGEBrand(Note1:GE,Phillips,Sylvania acceptable) 150WHighPressureSodiumMediumBaseBulb EqualtoGEBrand(Note1:GE,Phillips,Sylvania acceptable) 100WMetalHalideMultitapBallastEqualto AdvanceBrand(Note2:GEandAdvanceacceptable) 175WMetalHalideMultitapBallastEqualto AdvanceBrand(Note2:GEandAdvanceacceptable) 250WMetalHalideMultitapBallastEqualto AdvanceBrand(Note2:GEandAdvanceacceptable) 400WMetalHalideMultitapBallastEqualto AdvanceBrand(Note2:GEandAdvanceacceptable) 175WMetalHalideMogulBaseBulbEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable) 250WMetalHalideMogulBaseBulbEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable) 400WMetalHalideMogulBaseBulbEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable)
15
EA
40
$67.95
$2,718.00
16 17
EA EA
70 125
$7.77 $9.23
$543.90 $1,153.75
18
EA
50
$7.82
$391.00
19
EA
100
$8.28
$828.00
20
EA
100
$7.76
$776.00
21
EA
100
$7.77
$777.00
22
EA
80
$33.26
$2,660.80
23
EA
133
$33.26
$4,423.58
24
EA
100
$33.26
$3,326.00
25
EA
125
$41.73
$5,216.25
26
EA
195
$7.81
$1,522.95
27
EA
225
$7.81
$1,757.25
Packet Pg. 85
28
EA
350
$7.81
$2,733.50
8.a
AwardedByCIP SummitElectricSupply U/M EA Qty 160 Brand/ Number Advance ICN2P60 Sylvania M175LLMED Sylvania CF32DTEIN84 1ECO Sylvania CF13DD827E CO Sylvania CF26DD835E CO Sylvania F20T12CW Sylvania F30TBCW Sylvania CF26DD835E CO Sylvania FP54841HOE CO Sylvania MB2X40120R S Sylvania 60PAR16HAL NSPO SylvaniaEXN 50MR16 Lighttec LET75 Sylvania LLL15055ECO Unit Price $20.83 Extended Price $3,332.80 CIPQty WescoDistribution,Inc. Brand/ Number Unit Price Extended Price Parks Qty
Vendor Item
29
Description
T128ft.MagneticBallast,120VEqualtoGEBrand (Note2:GEandAdvanceacceptable) 175WClearMetalHalideMed.BaseBulbEqualto GEBrand(Note1:GE,Phillips,Sylvaniaacceptable) GE/F32/TBX/841/ACompactFluorescentEqualto GEBrand(Note1:GE,Phillips,Sylvaniaacceptable) F13/DBX23/827CompactFluorescentEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable) F26/DD/835CompactFluorescentEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable) F20/T12/C/WFluorescentTubeEqualtoGEBrand (Note1:GE,Phillips,Sylvaniaacceptable) F30/T8/CWFluorescentTubeEqualtoGEBrand (Note1:GE,Phillips,Sylvaniaacceptable) PLC/26W/8352pincompactFluorescentEqualto GEBrand(Note1:GE,Phillips,Sylvaniaacceptable) T5F54/T5/841/ECHO4ft.FluorescentTubeEqual toGEBrand(Note1:GE,Phillips,Sylvaniaacceptable) T124ft.MagneticBallast(2Bulb)120V(Note2:GE andAdvanceacceptable) 60PAR16/Halogen/NSP10EqualtoGEBrand(Note 1:GE,Phillips,Sylvaniaacceptable) Q50MR/16C/CG42pinMirrorLampEqualtoGE Brand(Note1:GE,Phillips,Sylvaniaacceptable) MR16Ballast,120VEqualtoGEBrand 150WH.P.S.MogulBaseBulbEqualtoGEBrand (Note1:GE,Phillips,Sylvaniaacceptable)
30
EA
370
$10.43
$3,859.10
31
EA
100
$4.69
$469.00
32
EA
160
$1.92
$307.20
33 34 35
EA EA EA
50 50 50
$3.59 $1.56 $1.56
$179.50 $78.00 $78.00
36
EA
50
$3.59
$179.50
37
EA
200
$3.54
$708.00
38
EA
125
$10.13
$1,266.25
39
EA
130
$6.02
$782.60
40 41
EA EA
150 30
$1.82 $17.36
$273.00 $520.80
42
EA
70
$7.77
$543.90
Packet Pg. 86
8.a
AwardedByCIP SummitElectricSupply U/M Qty Brand/ Number Unit Price Extended Price CIPQty WescoDistribution,Inc. Brand/ Number Unit Price Extended Price Parks Qty

LEDLight;PartNumber:IPAR3827225MED27K22.5 degree10/12/16W85265VEqualtoPhillipsBrand (Note1:GE,Phillips,Sylvaniaacceptable) LEDLight;PartNumber:12a19/DIM/F/92712W27K A19LED120VDimmableEqualtoPhillipsBrand (Note1:GE,Phillips,Sylvaniaacceptable)
43
EA
47 Sylvania LED12A19DI MF927 Sylvania M1000480Kit
NoBid
$0.00
44
EA
24
$39.58
$949.92
45
1000W/480VMetalHalideBallastsEqualtoSylvania Brand EA 1500W/480VMetalHalideBallastsEqualtoSylvania Brand EA MH1500BULamp,1500WHalideEqualtoSylvania Brand MH1000/ULamp,1000WMetalHalideEqualto SylvaniaBrand TOTALBID
25
$95.10
$2,377.50
46
15
47 48
EA EA
100 150
Sylvania M1500480kit $113.00 Sylvania M1500RUHO R $20.83 Sylvania M1000U $18.22 $87,718.85
$1,695.00
$2,083.00 $2,733.00
Packet Pg. 87 Attachment: Response Summary (3997 : 30P Awd Wesco Dist for Lighting Supplies)
8.a
AGENDA ITEM SUMMARY

Meeting: 7/7/2011 Recommending Department: Municipal Court Services DOC ID: 3860 LSR No: 12155
Ordinance -- Amending Chapter 12 of The Code of Civil and Criminal Ordinances of the City of Irving, Texas, by Adding Section 12-9 Authorizing the City to Enter into Collections Contract for Fines, Fees, Restitution, and Other Debts and Costs
Administrative Comments 1. This item supports Strategic Goals No. 4: Safe and Secure City and Goal No. 8: Sound Governance. 2. Impact: This ordinance will assist the court with the collection of seriously delinquent fines/fees and court costs. 3. This ordinance will only apply to violators who have outstanding warrants and have failed to meet court requirements. 4. Cases more than 60 days past due will be eligible for submission to the law firm of Linebarger, Goggan, Blair and Sampson, LLP, and 30 percent of the total amount of all other fines and fees will be assessed pursuant to Subsection B of Article 103.0031, Texas Code of Criminal Procedure. 5. In accordance with state law and existing contractual agreement with the City of Irving, Linebarger, Goggan, Blair and Sampson, LLP, will receive the 30 percent assessment for providing collection efforts on behalf of the City. Recommendation The ordinance be adopted. ADDITIONAL COMMENTS: Contract Required: No Previous Action: N/A . Review Completed By: Carrie Morris Council Action: N/A
CURRENT YEAR FINANCIAL IMPACT: NONE REVISION INFORMATION: Prepared: 3/15/2011 11:00 AM by Belinda Rowlett Last Updated: 7/1/2011 08:51 AM by Belinda Rowlett
Packet Pg. 88
ORDINANCE NO. (ID # 3860)
AN ORDINANCE AMENDING CHAPTER 12 OF THE CODE OF CIVIL AND CRIMINAL ORDINANCES OF THE CITY OF IRVING, TEXAS, BY ADDING SECTION 12-9 AUTHORIZING THE CITY TO ENTER INTO COLLECTION CONTRACT FOR FINES, FEES, RESTITUTION, OTHER DEBTS, AND COSTS; PROVIDING PENALTIES; AUTHORIZING COLLECTION FEES IN THE AMOUNT OF 30 PERCENT OF EACH DEBT OR RECEIVABLE OVER 60 DAYS PAST DUE; PROVIDING A DEFENSE; PROVIDING SPLIT FEES ON PARTIAL COLLECTIONS; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, The Code of Civil and Criminal Ordinances of the City of Irving, Texas, Chapter 12, authorizes miscellaneous fees related to the Irving Municipal Court as allowed by state law; and WHEREAS, in the 2001 Session the Texas Legislature adopted S.B. 1778 that amends the Texas Code of Criminal Procedure relating to municipal court collection fees; and WHEREAS, the governing body of a municipality may enter into a contract with a private attorney or a public or private vendor for the provision of collection services for debts and accounts receivable pursuant to Texas Code of Criminal Procedure Article 103.0031; and WHEREAS, the governing body of a municipality may authorize the addition of a collection fee in the amount of 30 percent on each item pursuant to Texas Code of Criminal Procedure Article 103.0031; and WHEREAS, amending Chapter 12 allows for sound governance and fiscal management to serve the public purpose; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF IRVING, TEXAS: SECTION 1. Chapter 12 of The Code of Civil and Criminal Ordinances of the City of Irving, Texas, is amended by adding Section 12-9 to read as follows: Sec. 12-9. Municipal court collection fees.
(a) An additional collection fee of 30 percent on each of the following items is authorized if the item is more than 60 days past due and has been referred to the attorney or vendor for collection: (1) Debts and accounts receivable such as unpaid fines, fees, court costs, forfeited bonds, and restitution ordered paid by the municipal court for the City of Irving or a hearing officer serving the City of Irving under V.T.C.A. Transportation Code Ch. 682; and Amounts in cases in which the accused has failed to appear: a. As promised under V.T.C.A. Transportation Code Ch. 543, subchapter A, or other law; -1Packet Pg. 89
(2)
b. In compliance with a lawful written notice to appear issued under article 14.06(b) or other law; c. In compliance with a lawful summons issued under article 15.03(b) or other law; d. In compliance with a lawful order of a court serving the county or municipality; or e. As specified in a citation, summons, or other notice authorized by the V.T.C.A. Transportation Code 682.002 that charges the accused with parking or stopping offense. (b) With respect to cases described by subsection (2) above, the amount to which the 30 percent collection fee applies is: (1) The amount to be paid that is communicated to the accused as acceptable to the court under its standard policy for resolution of the case; or The amount ordered paid by the court after plea or trial.
(2)
(c) An item subject to collection services and the collection fee under this section is considered more than 60 days past due under subsection (a) if it remains unpaid on the 61st day after the following appropriate date: (1) With respect to an item described by subsection (a)(1), the date on which the debt, fine, fee, forfeited bond, or court cost must be paid in full as determined by the court or hearing officer; or With respect to an item described by subsection (a)(2), the date by which the accused promised to appear or was notified, summoned, or ordered to appear.
(2)
(d) A defendant is not liable for the collection fees authorized under this section if the court of original jurisdiction has determined the defendant is indigent, or has insufficient resources or income, or is otherwise unable to pay all or part of the underlying fine or costs. (e) If the City of Irving has entered into a contract for collection services and a person pays an amount that is less than the aggregate total to be collected under the contract and including the collection fee, then the allocation to the comptroller, the county or municipality, and the private attorney or vendor shall be reduced proportionately. (f) The collection fee does not apply to the collection of commercial bail bonds.
(g) Time served and community service. The collection fee may be applied to any balance remaining after a partial credit for time served or community service if the balance is more than 60 days past due.
-2Packet Pg. 90
(h) Calculation of collection fee. Unless the contract with the collecting entity provides otherwise, the Irving Municipal Court shall calculate the amount of any collection fee due to the City of Irving or to the private attorney or public or private vendor performing the collection services and shall receive all fees, including the collection fee. SECTION 2. That nothing in this ordinance shall be constructed to affect any suit or proceeding pending in any court, or any rights acquired, or liability incurred, or any cause or causes of action acquired or existing, under any act or prior ordinance; nor shall any legal right or remedy of any character be lost, impaired, or affected by this ordinance. SECTION 3. That the terms and provisions of this ordinance shall be deemed to be severable and that if the validity of any section, subsection, sentence, clause, or phrase of this ordinance shall be declared to be invalid, the same shall not affect the validity of any other section, subsection, sentence, clause, or phrase of this ordinance. SECTION 4. That this ordinance shall become effective from and after the date of its passage as provided by the Charter of the City of Irving, and the caption hereof shall be published in the official newspaper within the City and it is accordingly so ordained. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF IRVING, TEXAS, on July 7, 2011.
________________________________ BETH VAN DUYNE MAYOR ATTEST: _______________________________ Shanae Jennings Acting City Secretary APPROVED AS TO FORM: _______________________________ Charles R. Anderson City Attorney
-3Packet Pg. 91

IrvingCC Packet 2011-07-07

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AGENDA MEETING OF THE IRVING CITY COUNCIL THURSDAY, JULY 7, 2011 COUNCIL CHAMBER - CIVIC CENTER COMPLEX 825

WEST IRVING BOULEVARD IRVING, TEXAS

City Council Agenda 07/7/2011

CITY COUNCIL AGENDA

City Council Agenda 07/07/2011

City Council Agenda 07/07/2011

Bids & Purchasing Items- Item 8

City Council Agenda 07/07/2011

Vendor Wesco Distribution, Inc. Wesco Distribution, Inc. Total

Department CIP Parks and Recreation

FY2011-12 Net Est. Amount $33,280.60 $18,880.70 $52,161.30

Total Net Est. Amount $44,374.15 $22,744.18 $67,118.33

Recommendation The resolution be approved.

City Council Agenda 07/07/2011

APPOINTMENTS AND REPORTS

City Council Agenda 07/07/2011

Minutes Acceptance: Minutes of Jun 22, 2011 11:00 AM (CONSENT AGENDA)

Council reconvened at approximately 12:45 p.m. and went to lunch.

ZONING CASES AND COMPANION ITEMS

Council adjourned at approximately 4:14 p.m.

___________________________ Beth Van Duyne, Mayor

ATTEST: ______________________ Shanae Jennings, TRMC City Secretary

PLEDGE OF ALLEGIANCE Councilman Patrick led those present in the pledge.

Minutes Acceptance: Minutes of Jun 23, 2011 7:00 PM (CONSENT AGENDA)

City Council Meeting June 23, 2011

CITY COUNCIL AGENDA

Minutes Acceptance: Minutes of Jun 23, 2011 7:00 PM (CONSENT AGENDA)

Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway

Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway

Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway

Meagher, Patrick, Farris, Philipp, Cannaday, Santoscoy, Gallaway

ZONING CASES AND COMPANION ITEMS

Minutes Acceptance: Minutes of Jun 23, 2011 7:00 PM (CONSENT AGENDA)

Lewis Patrick, Councilman

APPOINTMENTS AND REPORTS

There was no mayors report at tonights meeting.

The meeting was adjourned at 9:29 p.m.

City Council Meeting June 23, 2011

ATTEST: ______________________ Shanae Jennings, TRMC City Secretary

Minutes Acceptance: Minutes of Jun 23, 2011 7:00 PM (CONSENT AGENDA)

___________________________ Herbert A. Gears, Mayor

AGENDA ITEM SUMMARY

CITY OF IRVING COUNCIL RESOLUTION NO. (ID # 3996)

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IRVING, TEXAS:

Attachment: RES 2011 Jag Grant (3996 : 04 JAG Grant)

Attachment: RES 2011 Jag Grant (3996 : 04 JAG Grant)

Attachment: RES 2011 Jag Grant (3996 : 04 JAG Grant)

SECTION 3. REPORTING, LEGAL, AND AUDIT REQUIREMENTS A. Reports.

Attachment: RES 2011 Jag Grant (3996 : 04 JAG Grant)

Attachment: RES 2011 Jag Grant (3996 : 04 JAG Grant)

LANCASTER MESQUITE RICI-IARDSON TOTAL

$1 3,293.00 $48,873.00 $24,055.00 $1,409,205.00

Attachment: RES 2011 Jag Grant (3996 : 04 JAG Grant)

Attachment: RES 2011 Jag Grant (3996 : 04 JAG Grant)

Attachment: RES 2011 Jag Grant (3996 : 04 JAG Grant)

Attachment: RES 2011 Jag Grant (3996 : 04 JAG Grant)

formal approval by the

Attachment: RES 2011 Jag Grant (3996 : 04 JAG Grant)

Chief of Police, Ed Morris

Attachment: RES 2011 Jag Grant (3996 : 04 JAG Grant)

Attachment: RES 2011 Jag Grant (3996 : 04 JAG Grant)

SECTION 18. GOVERNING LAW AND VENUE

Attachment: RES 2011 Jag Grant (3996 : 04 JAG Grant)