Information is to be assembled before death.

1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. Dated list of additional details on the final disposition of your body, such as names and addresses of recipients of donation of your body or of specific organs or tissues; cemetery plot description and location, or columbarium niche number and description; any desired inscription; or place of scattering of ashes; or details of a memorial. Note any provision for partial or full payment in advance of funeral costs, including title and location of account, its number, etc. Dated list of any expected death benefits, as Soc. Sec. death benefit, Vet's Admin. reimbursement for funeral and cemetery costs (a photostat of discharge papers ready for making claim), lump sum payment or cancellation on a pension, credit union, accident insurance or mortgage. Dated list of life insurance policies in force, with serial numbers. Dated list of other insurance policies w/ serial numbers such as fire, automobile, accident, liability and dates when premiums due. Dated list of location and appropriate numbers and combinations of safe deposit boxes, strong boxes, safes, and their keys. Dated list of credit cards and charge accounts w/ serial numbers. Also dated list of merchandise or property on which payments must be made with dates and amounts. Dated list of bank, credit union, building and loan, stock brokerage accounts, with serial numbers. Dated list of securities and property which you own. Dated list of names and addresses of your lawyer, accountant, next-of-kin and executor of your estate. Dated list of all important papers in your safe deposit box. Dated list of important papers, other valuable items not kept in safe deposit box, with their locations: insurance policies, auto title slips, bank books, federal and state income tax returns, birth, marriage and divorce certificates, discharge papers, jewelry. A copy of your will and note of location of the original. A list of organizations to which you belong. A dated list of newspapers, magazines, journals, book and record clubs to which you subscribe. Dated list of persons you wish to have notified of your death. Get rid of your excess "stuff" now. Information to be Assembled at Death 1. 2. 3. 4. 5. 6. 7. Consult written directions for funeral arrangements and disposition. Notify the funeral director named on the Membership Form. Ask for enough copies of the death certificate for life insurance policies and similar needs. Notify medical school, California Transplant Bank, or similar organization if arrangements have been made for donation of tissue, organs, or body. Decide on time and place of funeral ceremony, if any, in consultation with clergyman, reader, or other appropriate persons. Notify musicians, pallbearers, or others who may participate in the ceremony. List and notify immediate family, close friends, employer, and union. Notify lawyer, accountant, and executor or administrator of the estate. Decide whether memorial gifts are to replace flowers. If so, include notice in 7. Prepare newspaper notice if desired. The paper is likely to want full name, age, place of birth and death, occupation, degrees, memberships, military service, outstanding work, survivors in immediate family, time and place of services, if any. The Funeral Consumers Alliance requests that the following sentence be included if acceptable: "Funeral arrangements are in charge of (name of funeral director) through membership in the Funeral Consumers Alliance." List distant persons to notify and arrange for letter or printed notice. Keep list of calls, flowers, notes, and arrange for acknowledgment. Make needed household arrangements, as for child care or hospitality for visiting relatives. Notify all life insurance companies affected, Social Security Office and Veterans' Administration if eligible for benefits. (The funeral director may assist in this.) Check for other death benefits, as from group insurance policies, credit union accounts, pensions, etc. Notify credit card companies, book and record clubs and stores where deceased had charge accounts. Check for all installment payments coming due on merchandise, loans, or mortgages. Notify Post Office of forwarding address to relative or executor. Notify lodges, fraternities and other organizations of which the deceased was a member, and the schools and church that he attended. Also notify banks, credit unions or stockbrokers where deceased had accounts. Wills, Trusts and Related DocumentsLocate and review your spouse's legal documents. If your spouse was previously married, divorce settlement documents or child support orders may identify his/her obligations Property Deeds, Titles and DocumentationLocate and review deeds and titles to real property such as cars and boats

8. 9. 10. 11. 12. 13. 14. 15. 16.

17.
18.

19.

20. Financial Accounts, Assets and LiabilitiesIdentify your spouse's financial assets and obligations, including checking,
21. savings and brokerage accounts, pensions, retirement programs and life insurance. Obligations include mortgages, auto and personal loans and unpaid credit card balances. Employer-Sponsored PlansContact your spouse's employer to learn about retirement plans (profit sharing, pension, 401(k), 403(b), ESOP) in which (s)he was participating BenefitsResearch and apply for any Social Security, medical or other benefits that may be available to you as a surviving spouse. a. Social Security BenefitsYou and your minor children may be eligible for benefits. Visit the Social Security Administration web site or call 800-772-1213 b. Medical BenefitsIf you are age 65 or older, you may be entitled to certain Medicare benefits. Visit the Medicare web site or call 800-MEDICARE (633-42273) c. Employer BenefitsYou may be entitled to receive benefits from your spouse's employer. Request and review copies of the company's employee handbook, benefit plan documents, and any other material that details employee benefits before you meet with a company representative. Be sure to discuss the following with the company's human resource representative: d. CompensationWas your spouse due any unpaid salary, bonuses, commissions, or payment for unused vacation time? e. Medical Insurance BenefitsWhat is the company's policy regarding medical insurance for survivors? You may be entitled to continue medical coverage for up to 3 years under COBRA, a federal law that allows for the temporary continuation of health insurance for employees and their dependents. Under this law, you may be eligible for the same level of benefits you were receiving prior to the death of the covered employee. It is possible that you will be responsible for the entire policy premium. f. Life Insurance BenefitsWas your spouse covered by a group life, accidental death or travel insurance policy? If the death occurred while your spouse was on the job, are you entitled to any workers compensation benefits? g. Retirement PlansBe sure to discuss all of your benefits relating to ownership and distributions from retirement, pension and ESOP (stock option) accounts. Review all of the available distribution options with the benefit plan administrator. h. Frequent Flyer BenefitsIf your spouse traveled and was participating in a frequent flyer program, you may be entitled to benefit from his/her accumulated miles, as they are often transferable i. Social or fraternal organizationsMembership in social or fraternal organizations may offer benefits to a surviving spouse or children Tax and Legal AdviceMeet with the estate's executor or attorney, if appropriate, to discuss legal and tax issues associated with settling the estate. For further information on the role of the Executor, see our Executor Checklist Insurance PoliciesIdentify and review all insurance policies (e.g., life, home, auto, and personal property) your spouse owned and notify the respective companies of the death. Many carry additional benefits in the event of accidental deathsome life insurance policies may double the policy coverage amount Contact the insurance companies to ensure that the property will still be covered while you manage your spouse's affairs Notification of Credit Card CompaniesNotify your spouse's credit card companies of the death and cancel his/her cards. Be sure to ask whether there are any death benefits associated with the card. Many companies provide accidental death insurance, which pay off credit balances in the event of a death Transfer Assets to BeneficiariesContact all the institutions holding the financial assets you've identified. Each will have its own set of requirements on how to transfer assets to beneficiaries. Most will require copies of a death certificate.

22.

23. 24. 25.

26. 27.

28.
29.

30.

What do I need to do now? That is the question I sometimes hear from clients after the death of a loved one. The following matters should be considered when a close friend or relative dies. Not all of the points will apply to all Decedents, but many of them will. I have tried to put them into a logical sequence, but as always, practical sense should prevail: 1. If a doctor is not present, notify a doctor or coroner in order to obtain a death certificate. 2. If the death occurs at home, you may need to contact a local police officer or coroner. 3. If the Decedent wished, a donation of body parts and tissues should be considered. 4. Notify family and friends. You may want to consider having family members contact others to save yourself some time on the phone during a stressful period. 5. Look for instructions which the Decedent may have left regarding preferences for funeral and burial arrangements. 6. Determine if the Decedent belonged to a burial or memorial society that may make special arrangements for the funeral, such as military honor guards.

7. 8. 9. 10.

11. 12. 13.

14. 15. 16.

17. 18. 19. 20. 21. 22.

Contact a funeral home concerning burial or cremation arrangements. Complete funeral and burial arrangements. Contact the Social Security Administration and any other government agencies or benefit program that may be making payments to the Decedent. (Note that the payment for the month of death will not be made by the Social Security Administration and others.) Review the Decedents financial affairs and look for any estate planning documents, such as Wills and Trusts, along with any other relevant documents, including: Funeral and Burial Plans; Safe Deposit Agreements and keys; Nuptial Agreements; Life Insurance Policies; Existence of Trust; Pension-retirement benefits; Old tax returns; Prior Gift Tax returns; Marriage, birth and death certificates; Divorce documentation; Computer records regarding books of a business or personal assets; Bank statements, checkbooks, similar documents; Notes receivable; Titles to motor vehicles; Leases; Securities and list of securities; Any documentation of business ownership or business interest; Health Insurance, make claims for the final illness; and Unpaid bills. If there is a Will, take the Will to the appropriate County or City office to have it accepted for probate. Administering the Will - If the Will is properly drawn, it will name a Personal Representative (also known as Executor or Executrix). The Personal Representative, who can be an individual, a group of individuals or one or more institutions, or a combination of the aforementioned, will be responsible for the administration of the Estate of the Decedent. If there is no Will and there are sufficient assets to probate (typically, at least $15,000 in Virginia), then the Court will appoint an administrator and the assets of the Decedent will be distributed according to state law. This situation is referred to by some as having the state write a Will for you. All states have a set of laws relating to intestate succession (transfer of property after dying without a Will), and the states decide who gets which assets if someone dies without a Will. If you are the Personal Representative or Successor Trustee of a Trust, try to make a list of the assets owned by the Decedent or the Trust, in order that they can be administered and distributed according to the wishes of the Decedent. Open a bank account for the estate of the Decedent. This should be done early on and all receipts and disbursements should be recorded in that bank account, in order to account properly for the assets of the Decedent and the expenses of administration. Probate is a process similar to that of accounting. The Personal Representative is responsible for collecting the assets and reporting to the Court as to the amount of assets in the Estate of the Decedent. The Personal Representative then assembles the assets and, after paying debts, expenses and taxes, distributes the assets according to the wishes of the Decedent. If the Decedent left no Will, the process of administration is essentially the same, except that state law determines to whom the assets are distributed. If everything is done correctly, eventually, after the Personal Representative has accounted for and distributed the assets, the Personal Representative is discharged. Make an inventory of household goods, personal belongings and the like, in order that they can be accounted for and properly distributed. Look for insurance policies or annuities which may continue for other family members and other assets. Contact the Insurer with respect to any current policies or annuities. Try to assemble the deeds of the Decedent to see what real estate, if any, is owned by the Decedent. If real estate is owned in more than one state, special proceedings, called "ancillary administrations," may be needed in each state. Determine if the Decedent owned any securities, stocks, bonds, mutual funds, etc. Retirement Plans, IRA accounts and similar retirement benefits involve important choices which need to be made by certain beneficiaries, particularly in regard to IRA accounts under recent IRS regulations. If there are annuities, pension and profit sharing plans and interest of that type, they may provide for joint payment to a surviving spouse or others. If the Decedent controlled or was a principal person in a business, it may be necessary to check to see if there are Buy-Sell Agreements under which the interest of the Decedent would be purchased by the business entity or other business owners.

23. If, after the appointment of a Personal Representative, a bank account or safe deposit box is found, then the assets in the bank account or safe deposit box need to be distributed according to the wishes of the Decedent. 24. If the Decedent was indebted to anyone, then the creditor needs to be paid. If the creditors are not paid and they make a claim against the estate after all of the assets are distributed, the Personal Representative may be in trouble and held personally liable for the debt. 25. As part of the probate process, all family members within a certain degree of kinship must be contacted, whether or not they receive assets from the Estate of the Decedent. 26. In handling the affairs of a Decedent, do not be quick to make distributions to family members or friends of the Decedent. Important choices need to be made concerning such distributions and, of course, they need to be in compliance with the Will or other instructions left by the Decedent, not to mention any applicable tax laws. 27. The income taxes of the Decedent for the year of death need to be filed, and any tax due must be paid. If there is a surviving spouse, the surviving spouse and Decedent can file a joint return for the year of death. 28. If there is a Trust, particularly a Revocable Living Trust, it will become irrevocable at the time of death, if not before. A separate tax return, Form 1041, Fiduciary Income Tax Return, needs to be filed for the Trust or the Estate of the Decedent if income is received by the Estate or a Trust. 29. If there are minor children and the Will provides for a guardian, then the guardian needs to be informed and the children need to be placed in the care of the guardian. If there are minor children and no guardian is appointed, or if there is no Will, then the Court must appoint a guardian. 30. If there is real estate that is insured, the Personal Representative should make sure that the insurance policies on the properties of the Decedent are maintained. 31. Be deliberate and do not be hasty with decisions or distributions. The death of someone, particularly a family member or friend, is stressful and often if there are children of the Decedent around during the course of the final illness, there may be disputes regarding the treatment or other problems related to declining physical or mental abilities of the parent. Stated differently, it is a time of frazzled nerves and irritable people, so be very careful not to create schisms which can last for a very long time. 32. Watch out for people who prey upon families of Decedents. There are people who look for death notices and make unfounded claims against the Decedent. Some may also attempt to burglarize the home during the funeral service. Be cautious about such matters; have someone stay at the home during the funeral service and do not easily accept the claims of unknown individuals that lack documentation. 33. If there is a surviving spouse, make sure veterans benefits or other "joint and survivor" benefits are collected by the surviving spouse. If you need further assistance, call Dan Newland (800-553-6613). While this list is rather extensive, no list can be 100% complete, so there is bound to be some situation that has been overlooked or not adequately treated.