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What is Effective communication

Such a communication in which the communicator is successful to achieve his desired goals and objectives is called as effective communication. So we can say that effective communication is a communication in which the message is traveled successfully and is received by the receiver. There are many reasons for ineffective communication. Some of them are as follows y Noise (both cultural and physical)

Cultural noise includes impropriate language and accent. Physical noise includes technical faults. y y y y y Lack of communication skills. Lack of confidence Fears and worries Lack of knowledge Lack of command in a particular field

How to make communication effective


There are various methods to make ones communication effective. I have thrown light to some of them. 1-Firm Believe on yourself: First of all a person should have a firm belief on him/her self that whatever he/she is communicating is perfect and is going to benefit the receiver. If he will believe in his abilities his communication will be effective. 2-Easy understanding The communicator should keep in mind that whether the things he is communicating are easily understood by his receiver. He should keep in mind the level of his receiver. E.g. a teacher should keep in mind the IQ level and abilities of his students. 3-Focus The communicator should have a clear-cut focus in his mind that what he is going to communicate. What he wants to achieve? If he is aware of all this his communication will be effective. 4-Eye contact While communicating Eye contact with your receiver is also of great importance. If a person is not looking towards the person he is communicating with there will be ineffective communication.

5-Command in your respective area The communicator must have complete command over his respective domain. If a person lacks know-how in his particular field, than he will not be able t communicate effectively. 6-Experience and expertise The communicator if he is communicating at a broader level should have expertness in delivering his knowledge. 7-Eliminating technical faults There should be efforts to eliminate all possible technical errors. It will help in communicating effectively if there are least technical faults. E.g. strong signals in case if TV and radio, and proper printing in case of newspapers and books. 8-Use of proper language The communicator should use appropriate words during communicating. He should be aware that what language his receiver could understand and he should deliver accordingly. 9-Interest of receiver The communicator should keep in mind the interest of the receiver. If the receiver is not interested to listen or to view than the communication will be ineffective. Conclusion In short it is concluded that communication is very important for an individual to survive in a society. Without communication he will not be able to convey his ideas and thoughts to others. And for communication it is also very necessary to be effective so that the communicator is successful to get his desired outcome.

7CS OF COMMUNICATION Seven Cs of Communication means to write or compose correct or effective messages by applying some certain rules or principles. These principles are known as seven Cs of communication which are as follows: 1- Correctness 2- Completeness 3- Conciseness 4- Clarity 5- Creativeness 6- Courtesy 7- Consideration 1- Correctness: Correctness means that there is no mistake of grammar, punctuation and spellings. It should be

grammatically correct. All information should be accurate and timely. In our messages we should include fact words and figures, writing should be perfect and clean, language should be of correct level and there should be proper grammar punctuation, spelling and paragraphing. If our message or documents is not of good level of correctness then it has no effect on reader so it may cause lot of difficulties. So the objective of communication will be failed. Double check your spellings and grammar. So proof read it before you send it. 2- Completeness: It means that our message should include all necessary facts and background information. It should include everything the reader needs for the reaction we desire. We must include all information which our reader wants. We should be answered all questions, gave examples if necessary. If our message will not be completed to bring desirable results then the reader will not be convinced by us. So we should keep it in mind that partial information would not work if we have to survive. 3- Conciseness: Conciseness means to convey information in fewest possible words. We should keep in mind the readers knowledge of the subject and their time constraints. So our message should complete without being wordy. The writer is a looser if he was unable to convey information in fewest possible words because none have enough time to read wordy messages. So our message should be comprehensible. 4- Clarity: It means that we have a definite purpose of writing and make sure it is clearly communicated up front. Clarity demands us that each and every points and aspects of our message should be clear to the reader. We should use right level of language, proper punctuation, right spellings and accurate facts and figure. 5- Creativeness: Creativeness means to use different formats (vs. Straight narrative) to communicate our message. It should include Q/A format, graphics, ideal list etc. Our message should include different formats so that the reader may understand our ideas without getting trouble. 6- Courtesy: Courtesy means that to show our expressions and respect to the reader. Courteous message strengthen present relations and make new friends. We should answer our mail promptly. Courteous message always makes it place in heart because it shows lot of respect and sincerity. Courtesy is more important and advantageous in business writing than it is in face to face communication and conversation. 7- Consideration: Consideration means the message with the receiver in mind. Keep your reader's needs in mind as you write. Ask yourself, 'Why should my reader spend time reading this?' We should focus on us despite on others. And try to show reader benefit and interest in reader. We should try to visualize our readers their desires problems emotions circumstances and possible reaction to our request.