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SAP BPC NW 7.

5 Complex Data (SAP GL) Load Scenario Analysis


Using 1. Data Files, 2. Conversion Files, 3. Transformation File .

SAP BPC NW 7.5 Complex Data(SAP GL) Load Scenario Analysis


A Step by Step Implementation Guide

Applicable Releases:
SAP BPC NW 7.0/7.5 SAP BPC MS 7.0

Version 1.2 April 2011

_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Document History
Version Version 1.0 Version 1.1 Version 1.2 Date Description 04/16/2011 Initial Creation 04/25/2011 Updates to Diagrams and Actions 04/30/2011 Added flow diagrams

_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Table of Contents
1. Business Scenario ........................................................................................................ 4 2. Document Objective ................................................................................................... 4 3. Prerequisites/Assumptions ......................................................................................... 7 4. Implementation Steps................................................................................................. 7 5. Conversion File Fundamentals .................................................................................. 14 6. Transformation File Fundamentals ........................................................................... 17 7. Scenario 1: Data Load with 1 Transformation and 1 Conversion File ...................... 21 8. Scenario 2: Data Load with 1 Transformation and 2 Conversion Files ..................... 37 9. Scenario 3: Data Load with 1 Transformation and 1 Conversion File with multiple sheets ................................................................................................................................ 40 10. Scenario 4: Data load with 1 Transformation and 1 Conversion File with formula . 42 11. Scenario 5: Data load with 1 Transformation and 1 Conversion File with skipping instruction ......................................................................................................................... 44

_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

1. Business Scenario
In a real time business scenario, its common for the business users to load data into BPC applications. In addition to using the input schedules, users can also bulk load the data from flat files using BPC Data Manager. BPC data manager offers a simple user interface easy for the business users to understand. Both transaction and master data can be imported using Data Manager. Data Manager can support many different scenarios including data manipulation using default logic and integration with Process Chains. However, default logic and Process Chain integration can be one time setup after which business users can run or schedule the data load without being concerned about the technical details behind it.

2. Document Objective
This guide will provide all the steps necessary to load transaction data into a BPC application. It covers 5 different scenarios in which the data loads can happen. There are other scenarios not covered by this guide. They can be explored once the Fundamentals given in this guide are understood.

Implemented Business Scenarios:


Scenario 1: GL Data load with 1 Transformation and 1 Conversion File Scenario 2: GL Data load with 1 Transformation and 2 Conversion Files Scenario 3: GL Data load with 1 Transformation and 1 Conversion File with Multiple Sheets Scenario 4: GL Data load with 1 Transformation and 1 Conversion File with Formula Scenario 5: GL Data load with 1 Transformation and 1 Conversion File with instruction to skip records See below for the logical flow diagrams:

_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Fig 1 Logical flow diagram for scenario 1

Fig 2 Logical flow diagram for scenario 2

_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Fig 3 Logical flow diagram for scenario 3

Fig 4 Logical flow diagram for scenario 4

_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Fig 5 Logical flow diagram for scenario 5

3. Prerequisites/Assumptions
Necessary Dimensions and applications are already created Appropriate security settings have been configured Target data region does not have any data just to make the verification easier EVDRE input schedule already created to verify data load for the target data region

4. Implementation Steps
Steps listed below apply to all the scenarios with minor adjustments. Create Data file Upload data file Preview data file Define conversion file. Save under /COMPANY/CONVERSIONFILES folder Define transformation file Validate and save (or process) the transformation file Run data package Run "Import Transaction data data package _______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File Select the appropriate Transformation File and the data file View log Verify thru EVDRE report that the load is completed successfully

How to log into BPC Excel:


All the exercises in the guide are performed via BPC Excel. See below the screenshots on how to log in. There is more than one way to log in: Via web interface Step 1: Launch BPC web to access the Interface for Excel

Figure 6 Access SAP BPC Web from web browser Step 2: Enter User ID and password in the popup screen

Figure 7 Enter user credentials for BPC web _______________________________________________________________________


Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File Step 3: In the BPC web interface, click on Available Interface and then Interface for Excel

Figure 8 Select Interface for Excel in BPC web Step 4: Select appropriate Appset and Application and click OK

Figure 9 Choose Appset and Application _______________________________________________________________________


Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File Step 5: Enter User ID and password in the popup screen. Click Finish.

Figure 10 Enter user credentials for BPC Excel

You will see the following screen (Home screen of BPC Excel Interface) _______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Figure 11 BPC Excel Home Screen

Via BPC Admin Console: _______________________________________________________________________


Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File Step 1: In the BPC Admin Console, click on Available Interfaces and then select Interface for Excel to access BPC Excel.

Figure 12 Select Interface for Excel in Admin Console

Step 2: Select appropriate Appset and Application and click OK

Figure 13 Choose Appset and Application for BPC Excel Step 3: Enter User ID and password in the popup screen. Click Finish.

_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Figure 14 Enter user credentials for BPC Excel

You will see the following screen (Home screen of BPC Excel Interface) _______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Figure 15 BPC Excel Home Screen

5. Conversion File Fundamentals


Conversion file is useful in converting external data from the flat files into system recognizable format. Its also used to perform calculations on the incoming data before being stored in the system as signed data. See the three screenshots in order below for navigation to access/create a conversion file in BPC Excel:

_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File Step 1: Select Manage Data under Available Task Categories to access available data management tasks

Figure 16 Select Manage Data option Step 2: Click on Maintain Conversions to see conversion file tasks

Figure 17 Select Maintain Conversions

_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File Step 3: Depending upon the need, any of the different conversion tasks can be selected.

Figure 18 Choose appropriate conversion file task

Conversion file is an Excel file that has three columns External, Internal and Formula. External column has the member value expected from the data file. Internal column has the member value as stored in the BPC database. Formula column can be used for any data manipulation before being stored as signed data. Please refer to Fig 4 for a basic conversion file format. Step 4: Define conversion rules

Figure 19 Conversion rule definition

_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File Step 5: After definition, it can be validated and saved.

Figure 20 Conversion file validation

6. Transformation File Fundamentals


Transformation file is useful in instructing the system how to read the data from a data file and also connects the conversion file with appropriate dimensions or signed Data. See the steps three screenshots in order below for navigation to access/create a transformation file in BPC Excel:

_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File Step 1: Select Manage Data under Available Task Categories to access available data management tasks

Figure 21 - Select Manage Data option

Step 2: Click on Maintain Transformations to see the transformation file tasks _______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Figure 22 Select Maintain Transformations Step 3: Depending upon the need, any of the different transformation tasks can be selected.

Figure 23 Choose appropriate Transformation task

Transformation file has three sections: Options, Mapping and Conversion. Step 4: Define Transformation file
Transformation File Options:

FORMAT: Indicates if the data file is delimited or fixed or variant (Required) DELIMITER: Indicates the type of delimiter (comma, tab, space, text character) (Required)

_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File HEADER: Indicates if the data file has a header (Required) AMOUNTDECIMALPOINT: Allows to enter non-period decimal point SKIP: No. of lines to skip at the top (Required) SKIPIF: Skips a line in the data file if it begins with a given text string (Required) VALIDATERECORDS: Validates mapping and maps data (Required) CREDITPOSITIVE: Reverses sign in case of LEQ and INC accounts (Required) MAXREJECTCOUNT : If validating records, the no. of rejected records at which stop processing (empty string means 500, some postive number, 0r -1) (Required) ROUNDAMOUNT: Indicates amount of decimal values to round

Figure 24 Transformation File Definition

Mapping Section:

_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File MAPPING section defines how data is mapped to the BPC database. It is also used for mapping if the header in the data file is different from the BPC database. In the screenshot above, mapping section indicates the position of the string to be read from the data file for a dimension member value.
Conversion Section:

Connects the dimension/signed data with the conversion file After completing the transformation file, it can be validated and saved. Step 5: After definition, transformation file can be validated and saved.

Figure 25 Transformation file validation

7. Scenario 1: Data Load with 1 Transformation and 1 Conversion File


Step 1: Create Data file
Create data file with necessary dimension and signed data information. Please note it can be delimited or fixed.

Fig 26 Comma delimited data file

Step 2: Upload Data file


Click Manage Data to access available BPC data tasks. _______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Fig 27 Select Manage Data option Select Upload data file option to save the data file in the application server

Fig 28 Upload option to save file in server Select appropriate data file from the local machine in the source file field and the desired server destination in the Destination file field.

_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Fig 29 Choose Source and destination

Step 3: Preview Data file


Uploaded data file cab be viewed using the Preview Data File option.

Fig 30 Preview data file option

Select appropriate file for verification

Figures 31 Data file selection for preview Preview of the data file _______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Figure 32 Data file preview

Step 4: Define conversion file


Select Manage Data as previously mentioned to access data tasks.

Figure 33 Manage data option

Select Maintain Conversions to access conversion file tasks _______________________________________________________________________


Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Figure 34 Maintain Conversions option Select appropriate option to create/update/copy conversion file.

Figures 35 Conversion file definition options Define conversion file

Figure 36 Conversion File Definition

After definition, conversion file can be validated and saved.

_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Figure 37 Conversion file validation Note that the conversion file should be stored directly under CONVERSIONFILES folder in the server.

Figure 38 Conversion file location

In the screenshot below, note how the Time dimension ID is converted into a different format using the conversion file. IFP_Time member value in the system is 2009.JAN but the data file has 0109 thus requiring conversion. _______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Figure 39 Conversion of external time format to internal

Step 5: Define transformation file


Select Manage Data as previously mentioned to access data tasks.

Figure 40 Manage Data option Select Maintain Transformation to access transformation tasks

_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Figure 41 Maintain Transformation task Select appropriate option to create/update/copy transformation file

Fig 25, 26, 27, 28 Figure 42 Transformation definition options

Define transformation file by providing appropriate information under each section as needed.

_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Figure 43 Transformation definition

Step 6: Validate transformation file


After definition, transformation file can be validated and saved.

Figure 44 Validation of transformation

During validation process, the appropriate data file can be selected.

_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Figure 45 Selection of data file during validation

See below for different actions performed by the system to validate the transformation file.

Figure 46 Transformation validation log

Step 7: Run Data Package


_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Select Manage Data option again.

Figure 47 Manage Data option

Select Run a package to execute the appropriate DM data package

Figure 48 Run a package link

Step 8: Run Import Transaction Data Package


_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File Need to select the Import Transaction data data package since transaction data needs to be imported into the BPC application

Figure 49 Option to import transaction data

Step 9: Select the appropriate Transformation File and the data file
_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File In the next screen, select the data file and transformation file just defined from the server. Note that there are options to merge or replace the existing data. Also, you can choose to run the default logic during the package execution.

Figure 50 Run package execution options

Choose appropriate options regarding work status and run mode.

_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Figure 51 More package execution options

Step 10: View log


Log can be viewed by selecting the View Status button.

Figure 52 View Status button

Choose a line item and click on Detail button to view the details of the log. _______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Figure 53 View Log Summary View View log details.

Figure 54 Log details

Step 11: Verify thru EVDRE report that the load is completed successfully
Refresh the pre-defined EVDRE report to verify that the data load was successful. _______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Figure 55 Data load verification thru EVDRE

See below for the logical flow in scenario 1.

Figure 55a Logical flow diagram for scenario 1

_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

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SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

8. Scenario 2: Data Load with 1 Transformation and 2 Conversion Files


Step 1 thru 3: Refer to Scenario 1
First three steps (create/upload/preview) are the same as scenario 1 except that two dimension members in the data file will need conversion. In this example, both Entity and Time dimension members need conversion.

Step 4: Define 2 Conversion Files


Select Manage Data to view data tasks.

Figure 56 Manage Data Option

_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

Page: 37 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File Select Maintain Conversions to access conversion file tasks

Figure 57 Maintain Conversion to access conversion tasks Select appropriate option to create/update/copy conversion file

Figure 58 Conversion file definition options

Note both IFP_Entity and IFP_Time members need conversion. Following same process above, two conversion files need to be created.

Figure 59 Conversion file for Time dimension

Figure 60 Conversion file for Entity dimension _______________________________________________________________________


Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

Page: 38 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File Create data file as follows. Note that both IFP_Time and IFP_Entity dimension members need conversion.

Figure 61 Data file with different member format Once the Conversions are defined, they can be validated and saved.

Figure 62 Conversion file validation Make sure to save the conversion files directly under CONVERSIONFILES folder in the server.

Figure 63 Conversion file location

Step 5: Define transformation file


This step is the same as scenario 1 except that two conversion files need to be mapped.

Figure 64 Conversion section of transformation file _______________________________________________________________________


Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

Page: 39 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File Steps 6 thru 11 are the same as scenario 1. Note that two different conversion files helped in finding the right data region to update. See below for the logical flow in scenario 2.

Figure 64a Logical flow diagram for scenario 2

9. Scenario 3: Data Load with 1 Transformation and 1 Conversion File with multiple sheets
First three steps (create/upload/preview) are the same as scenario 1 & 2.

Step 4: Create one conversion file with multiple sheets using the same procedure as step 4 in scenario 2.
Note the conversion rules are defined in the same files but in multiple sheets.

_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

Page: 40 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Figure 65 First sheet in the conversion file

Figure 66 Second sheet in the conversion file

Step 5: Define transformation file


This step is the same as scenario 1 & 2 except that two sheets in the same conversion file need to be mapped. Note that conversion sheet names need to be mapped correctly.

Figure 67 Conversion file mapping with different sheets Steps 6 thru 11 are the same as scenario 1. Note that one conversion file with two different sheets helped in finding the right data region to update.

See below for the logical flow in scenario 3. _______________________________________________________________________


Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

Page: 41 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Figure 67a Logical flow diagram for scenario 3

10. Scenario 4: Data load with 1 Transformation and 1 Conversion File with formula
All the steps in this scenario are the same as scenario 1 except inclusion of a formula in the conversion file and usage of Amount keyword in the transformation file for conversion mapping. In the conversion file below, * indicates all members. It can be member specific as well. In this case, the signed data will be increased by 10%.

Figure 68 Formula in the conversion file

Under the conversion section of the transformation file, Amount keyword needs to be specified as follows:

_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

Page: 42 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Figure 69 Conversion file with formula mapping

After the data load, signed data for all the three records increased by 10%.

Figure 70 Original data in the file

Figure 71 Data after formula calculation in the system

See below for the logical flow in scenario 4 _______________________________________________________________________


Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

Page: 43 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Figure 71a Logical flow diagram for scenario 4

11. Scenario 5: Data load with 1 Transformation and 1 Conversion File with skipping instruction
All the steps in this scenario are the same as scenario 1 except for inclusion of skipping instruction in the conversion file. Conversions file with instruction to skip records with a specified string Product1:

Figure 72 Conversion file with Skip instruction In this example, the data record with Product1 string will be skipped. In this case, the first record will be skipped.

Figure 73 Data file with a record to be skipped Note that all the records except for the first one were processed. _______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

Page: 44 of 45

SAP BPC NW 7.5 Complex Data (SAP GL) Load Scenario Analysis
Using 1. Data Files, 2. Conversion Files, 3. Transformation File

Figure 74 Data load verification thru EVDRE

See below for the logical flow in scenario 5

Figure 75 Logical flow diagram for scenario 5

_______________________________________________________________________
Authors: Kumaraguru Sivasakthivel, SAP BPC Consultant E-mail: kumar-guru@hotmail.com Jothi Periasamy, SAP EPM (BI, BPC &BOBJ) Subject Matter Expert (SME) & Finance Transformation Architect E-Mail: JoeSaran@Gmail.com LinkedIn: http://www.linkedin.com/in/jothiperiasamy

Page: 45 of 45

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