MICROSOFT WORD

Microsoft Word is a commercial word processor designed by Microsoft. It was first released in 1983 under the name Multi-Tool Word for Xenix systems. Subsequent versions were later written for several other platforms including IBM PCs running DOS (1983), the Apple Macintosh (1984), the AT&T Unix PC (1985), Atari ST (1986), SCO UNIX, OS/2, and Microsoft Windows (1989). It is a component of the Microsoft Office software system; it is also sold as a standalone product and included in Microsoft Works Suite. The current versions are Microsoft Word 2010 for Windows and 2011 for Mac. Microsoft Word is a word processing program with many advanced features that allow you to create both simple and complex text documents. The application screen that appears when you launch the program offers a hint at the multitude of commands available by showing you several rows of icons. Some icons have text labels, and some do not. Until you start using the Word program, the screen may seem puzzling or intimidating.

PARTS OF MICROSOFT WORD 1. The Title bar gives the name of the document and the program being used.

2.

On the right side of the Title bar are three buttons.

a. The Minimize button makes the window disappear from the screen without closing the program. You can bring the window back by clicking on its button on the Task bar at the bottom of the screen. b. The Reduce/Maximize button makes the window smaller or takes it back to full size. c. The Close button closes the document or program.

3. The Menu bar offers dropdown menus for things you do in Microsoft Word. 4. The Toolbars display icons that perform specific tasks when clicked. Often
the toolbar icon performs the task without offering any options.

5. The Rulers display the tabs, indents, margins and give the user a visual
guide for alignment. a. Tabs are set on the ruler by clicking the spot on the ruler where you want to the tab to start. Different Tab settings can be used to align text, decimals and indents. b. Indents and margins can be set with the handles.

6. The Document display window is where the current document is visible. 7. The Scroll bars allow the user to move up and down the document in the
window.

8. The Status bar shows the location of the cursor, number of pages and
includes advanced toolbar options.

9. The Task bar displays buttons for Open programs or documents. Clicking on
a button on the taskbar brings that program into view. The current program button looks indented.

KINDS OF BUSINESS LETTER

BUSINESS LETTER is an old form of official correspondence. A business letter is written by an individual to an organization or an organization to another organization. Business letters are written for various purposes. One writes a letter to enquire information, apply for a job, acknowledge someone's work, and appreciate one's job done, etc. As the motive of writing the letter is different, the style of the letter changes and you get different types of business letters. The various types of business letters are used by different people to serve their purpose of sending the message across. Let's take look at the most common types of business letters:

1. Acknowledgement Letter: This type of letter is written when you want to

2.

3.

4. 5. 6. 7.

acknowledge some one for his help or support when you were in a document that was used for warning the reader. Trouble. The letter can be used to just say thanks for something you have received from some one, which is of great help to you. Apology Letter: An apology letter is written for a failure in delivering the desired results. If the person has taken up a task and he fails to meet the target then he apologizes and asks for an opportunity to improve in this type of letter. Appreciation Letter: An appreciation letter is written to appreciate some one's work in the organization. This type of letter is written by a superior to his junior. An organization can also write an appreciation letter to other organization, thanking the client for doing business with them. Complaint Letter: A complaint letter is written to show one that an error has occurred and that needs to be corrected as soon as possible. The letter can be used as Inquiry Letter: The letter of inquiry is written to inquire about a product or service. If you have ordered a product and yet not received it then you can write a letter to inquire when you will be receiving it. Order Letter: This letter is as the name suggests is used for ordering products. This letter can be used as a legal document to show the transaction between the customer and vendor. Letter of Recommendation: This type of letter is written to recommend a person for a job position. The letter states the positive aspects of the applicant's personality and how he/she would be an asset for the organization. Letter of recommendation is even used for promoting a person in the organization.

SUBMITTED BY : SAPILAN, ROBY A. BS HRM 2A1-1 SUBMITTED TO : PROF.