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Windows Server 2003 Tips

MS Server 2003 Licensing for Schools and Universities


The Microsoft Windows Server 2003 operating system is one option for hosting NComputing multi-user applications. The end-user experience at the access device can be set to be the same as with Windows XP. Furthermore, special academic pricing for Windows Server make it nearly equivalent to Windows XP from a cost perspective. The following information outlines the configuration and costs for this option when used by educational institutions.

License Components for Microsoft Server 2003


A typical server installation that hosts multiple Windows desktop sessions through access devices requires three key licensing components: 1. The Server Operating System License for the host computer 2. User or Device Client Access Licenses (CALs) for each device accessing the server 3. User or Device Terminal Services CALs (TS-CALs) for each device accessing the server The distinction between a User or Device CAL is merely an option to purchase based on the number of devices (Device CAL) or the number of actual end users (User CAL). In some environments the number of users and devices may be different. Customers can then choose to license based on the lesser of the number of devices or users. For most academic institutions, the number of devices will typically be the smaller number, so predominantly Device CALs are used.

W2003 Server R2

Host Server

1 CAL + 1 TSCAL

Figure 1. Windows Server Licensing Components

Academic System Licensing Options and Estimated Costs


As indicated on Microsofts website, several software licensing options are available to academic institutions including: Academic Open Licenses (for 5 or more units) Academic Select Licenses (for larger organizations with typically 250 or more systems) School or Campus Agreements for subscription-based pricing (also for installs with over 250 systems)

For many schools, the Microsoft Open Licensing program offers the simplest means for purchasing the server licenses, CALs, TS-CALs and application software. However, larger institutions can negotiate either with a Microsoft Authorized Education Reseller (AER) or directly with Microsoft to receive more attractive pricing through the Academic Select Program or through School/Campus Agreements.

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Windows Server 2003 Tips

The following table includes part numbers and third party referenced estimated costs for the key server licenses when purchased through various programs. Also included for reference in the table are the part numbers and prices for Office 2007 Standard. This information (based on US, English-language versions) is publicly available on AER and educational institution websites.
Server License Component Academic Open Licenses Academic Select Licenses (>5 units, any (>250 units) combination) Microsoft Part Number Windows Server 2003 R2 P73-01871 Standard Edition (per host computer) Server 2003 Device CAL (per seat) unlimited use by students & faculty Server 2003 Device CAL (per seat) exclusively for student use Server 2003 Device TSCAL (per seat) Office 2007 Standard R18-00210 Example Price ~$100 Microsoft Part Number P73-01825 Example Price ~$80

~$6.50

R18-00007

~$5.75

R18-01538

~$1.00

R18-01541

~$0.80

R19-00211 021-07859

~$18.00 ~$48.00

R19-00008 021-07780

~$15.00 ~$41.00

Table 1. Approximate Costs for Academic Server 2003 and CALs from Third Party Sources

Organizations can also choose to purchase Windows Server 2008 licenses and use the included downgrade rights to install and use Windows Server 2003. This enables organization to upgrade to Server 2008 in the future without the need to purchase separate upgrades. The following table summarizes the corresponding Server 2008 part numbers. Note that to install Windows Server 2003 R2, one CD kit will be needed (p/n P73-01781, ~$30). SP2 can then be downloaded from Microsoft at: http://technet.microsoft.com/en-us/windowsserver/bb229701.aspx
Server License Component Academic Open Licenses Academic Select Licenses (>5 units, any (>250 units) combination) Microsoft Part Number Windows Server 2008 Standard Edition (per host computer) Server 2008 Device CAL (per seat) unlimited use by students & faculty Server 2008 Device CAL (per seat) exclusively for student use Server 2008 Device TSCAL (per seat) P73-04145 Example Price ~$100 Microsoft Part Number P73-04257 Example Price ~$82

R18-02639

~$8.00

R18-02846

~$5.54

R18-03263

~$1.00

R18-03259

~$0.80

TJA-00834

~$22.00

TJA-00535

~$15.00

Table 2. Part Numbers and MSRPs for Academic Server 2008 and CALs

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Windows Server 2003 Tips

Developer Academic Alliance and High School Academic Alliance Programs For certain instructional applications in science, technology, engineering, math and visual arts, universities and high schools can participate in Microsofts Developer Academic Alliance or High School Academic Alliance programs. These programs allow schools to pay one yearly subscription price (as little as $499) to get access to a variety of Microsoft software including Windows Server 2003. The subscription covers any number of installations, provided the software is used under the terms of the program. For usage guidelines and more information, go to: http://msdn2.microsoft.com/en-us/academic/default.aspx Many schools and universities already participate in this program (formerly known as MSDN AA). Microsoft provides a simple search function (http://www.msdnaa.net/search/schoolsearch.aspx) that allows you to determine if your school is already a member.

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