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GINA MAZILU

115 Silas Hill Drive, Toronto ON M2J 2X8


Tel: (416) 493-2154 e-mail: ginamazilu@softhome.net

SUMMARY OF QUALIFICATIONS COMPUTER SKILLS


•Excellent written and oral •Microsoft XP, Word 2002 and 2000
communication skills; Professional, PowerPoint, Excel, Microsoft
•Ability to multi task, prioritize and able Outlook, Access; Internet
to work under time constraints; •Delta View, Adobe Reader, Document
•Highly organized and detail oriented; Management (Hummingbird, DocsOpen);
•Exceptional mathematical and analytical •LSIS, CDentry, Elite WebView, PC Law; LSD
skills; Portal, Roxio; HP Solution Centre
•Strong work ethic; •Conveyancer; Teraview; Divorcemate;
•Committed to producing results above Estate-A-Base
and beyond what is expected

EDUCATION

Centennial College (2002-2004)


Legal Office Administration Diploma - Honours
Achieved: GPA 4.16/4.5
Field Placement: McCarthy Tétrault LLP
AWARDS:
•2003 June Dasiak Memorial Award - outstanding interpersonal and leadership skills and maintenance
of an excellent overall academic record;
•2004 Honour Students' Dinner presented at Osler, Hoskin & Harcourt LLP for achieving honours
standing at Centennial College.

WORK EXPERIENCE

Ministry of the Attorney General


Ministry of Community and Social Services/Ministry of Children and Youth Services
(June 2006 - Present)
Legal Secretary - Legal Services Branch
Provide assistance to one litigator and two solicitors.
Duties:
•Typing/preparing a wide range of legal documents ensuring adherence to format, legal terminology and
proofreading for accuracy
•Drafting/composing letters as required and distributing mail/messages appropriately
•Preparing court documents and related correspondence within specific time frames
•Setting up and maintaining bring-forward and filing systems
•Coordinating and organizing meetings, conference calls using Outlook scheduler
•Making travel/accommodations arrangements using government travel guidelines
•Registering staff for seminars, conferences, workshops
•Responsible for transmitting highly sensitive information and maintaining confidentiality
•Offering clerical support to other staff in the Branch as needed
•Providing telephone/reception duties

Minden Gross Grafstein & Greenstein LLP (December 2005 - May 2006)
Legal Assistant - Real Estate Department - temporary assignment
Provided clerical support for one junior lawyer (and for partners when required).
Duties:
•Drafted residential real estate documents including off-title search letters, letters of requisition,

GINA MAZILU
115 Silas Hill Drive, Toronto ON M2J 2X8
Tel: (416) 493-2154 e-mail: ginamazilu@softhome.net

Undertakings, Bills of Sale, Statements of Adjustments and other related legal


documents
•Assisted in complex commercial real estate portfolio transactions by organizing
documents and preparing documentation for execution by parties
•Organized and maintained large files
•Prepared correspondence from lawyers’ dictation with accuracy
•Commenced files using Conveyancer software
•Drafted post-closing correspondence
•Compiled residential purchase and sale transaction closing documents and
commercial transaction closing documents
•Prepared bills and entered lawyers’ dockets in an accurate and timely manner
•Established an efficient filing system
•Maintained daily filing and performed other assistant-related tasks

McCarthy Tétrault LLP (August 2004 - August 2005)


Legal Secretary - Real Estate Department (commercial and residential)
Provided assistance to one partner and one law clerk.
Duties:
•Drafted and prepared legal documents from lawyers' notes and dictation
•Revised and formatted complex leasing documentation
•Client accounting, billing and time management reporting
•Established an efficient filing system and maintained database of files, clients, and referral sources
•Responsible for transmitting confidential facsimiles, pdf. and e-mail communications in an appropriate
manner
•Booked meetings, made travel arrangements and arranged conference calls
•Responsible for providing information, compiling document productions and responding to inquiries
as appropriate
•Experienced with all of the firm’s administrative procedures

Floater Legal Secretary (January 2004 - August 2004)


Corporate, Tax and Wills and Estates Departments

OTHER WORK EXPERIENCE

Corona Jewelry Company (1997-1998) Customer Service Representative


•Resolved a wide range of customer problems by telephone, using both
diplomacy and assertiveness
•Answered a high volume of incoming calls and took customer orders in a productive, efficient manner
•Drafted correspondence to clients
•Fulfilled customer orders
•Performed data entry ensuring accuracy
Corona Jewelry Company (1994-1998) Shipping Department
•Part of a team whose duties included providing customers with quality service in a timely manner
•Handled product shipping and maintained inventory
2
•Accountable for processing the outgoing mail

References: Available upon request.