DistanceLearning system

CONTENTS

1.ABSTRACT 2. INTRODUCTION 3. PROJECT DICTIONARY 3.1. DATAFLOW DIAGRAMS 3.2. E-R DIAGRAMS 4. FORMS & REPORTS 4.1. I/O SAMPLES

1. ABSTRACT The aim of this project Distance Learning system is to design and develop an automated package named Distance Learning system for managing the distance learning process of CMC limited via Internet. The system consist of registration module for the employee to login and also a new signup where the new employee can register themselves and also provide option for forget password, incase the employees forget their password. The employees who successfully can access the library in which books are arranged in hierarchy and take a test based on the book they have accessed and an administration who has the authority to add and delete books in the library and also can add question to the test. While accessing the books there is a condition as the books are arranged in the form of levels a employee who accessed the first level can have a test in that particular level and is not eligible to take a test in the other levels.

The future scope of this project would be an addition feature of CHAT where in the employees can get their doubts clarified by the professors at the specified time.

2. INTRODUCTION Definition Distance Learning System deals with the various levels of training and development of skills to the employee and will account the performance of the employee in training to validate working ability. Description Distance Learning system will give an extra spin to train the employees through networking and communication technology. This innovation will give many benefited to organization in training the employees. It is user-friendly projects were user could work in there own place and in convenient time. This system mainly consists three different roles. Organizer: Monitors the whole system. Administrator: repository Send response to the employee and maintains

Employee: requirement. General task

User

of

the

system,

trained

to

the

organization

Administration Client registration Accessing of books Request for exam Request for extra time Administration: This is a system, which accepts the employees requests, and sends the response through updating the registration, assign the password, assignment of books, exam date and also allocates the extra time to assess the books on request. He has the authority to add or delete the books form repository. Employee registration The employee by giving his valid information can apply for the Distance learning. After proper verifications by administrator response is sent back when information is updated. If the user wants to login, he is required to enter employee id and password. Accessing of books Every employee can access all the books of the level he has selected with in the time specified to him. His time for accessing the books is updated with every login and logout of the account.

Request for exam Every employee can request for the exam either he finish the time or may not finish the time for access the books. Request for extra time Employees can request for extra time if they failed to finish the training in the given time. If the employee request for the extra time their performance level will descries. Resource Availability The resources, which are common to any system, consist of human effort, information and development resource. Developing any system with out satisfactory resources is inappropriate and impossible. The design development team for this project consists of three members or roles that are responsible for software development and internal testing and its usage. Information assembly is vital to this project. Various sources of information are available. Organizer This actor in the system is given higher authority Monitors the whole system. I.e. maintains and coordinates all the activities of

administrator and employee. Administrator This actor is a second and final authority of the system. The role of this actor is to monitor the request from the employee. This actor also

has the responsibility to follow the orders of the organizer. This actor is responsible to update the repository. Employee This actor is the user in the system. This actor in the system can access and avail the facilities in the system with a veiled registration. This actor in the system can choose for any option with every login. While accessing the books user needs to work in the available time. Operational Feasibility The system is operationally feasible; it is made so easy that operator will not encounter any problem during working, as it is very userfriendly. Operational feasibility checks the scope of the system. The system under consideration should have enough operational research. It is observed that the proposed system would provide a very interactive means to share information and have a far and wide range. The proposed system would make the information more interactive. Thus operation feasibility of the proposed system is found to be high.

2. DESIGN PRINCIPLES & EXPLANATION 2.1. MODULES There are 4 modules in the project. They are as follows. (a). Administration Module (b). In-house Fabrication Module (c). External Large Fabrication Module (d). External Small Fabrication Module 2.2. MODULE DESCRIPTION In administration module, the authorized persons can only access the project by entering username and password. Unauthorized persons cannot access the project at all. It also maintains the component information, employs information etc. It is also having the flexibility to add new component/item, add or modify user details. In in-house module, the employee place orders to his own workshop as the material is supplied from his own factory. The order placed by the employee is accepted only if the requested material is available in the factory. In the external fabrication there are two types namely external large fabrication module and external small fabrication module. In external large fabrication module the employee place order to outside workshop for large quantity of items as the material is

supplied from outside itself. When the required material is not available in the factory, the employee places orders to outsiders for fabricating/manufacturing the required items. The employee also checks the availability of the funds. If the funds are not available, then organization sanctions funds.

In external small fabrication module the orders are placed for small quantity of items. In this module also material is not supplied from the factory. The products are checked for the quality and an inspection report is generated. The process logic is used to describe all flow model processes that appear at the final level of refinement. The content of the process logic can include narrative text, a program design language (PDL)

description of the process algorithm, tables, diagrams or charts. Administration Module: In this module we give username and password depending on the cadre of the personality. Here the process logic is to get the data from the database to check whether the user is valid or not.

In-house Module: In this module the entire process logic depends on placing work orders, material issuing. Each component is given a name and unique drawing number is maintained. The material is supplied from the own factory. External Large Fabrication Module: In this module the process logic depends on placing demand orders, funds sanction and material issuing. This material is all supplied from outside. The overall cost for manufacturing the list of items is also estimated. External Small Fabrication Module: In this module the employee places orders to his own workshop from outside. The overall cost for manufacturing the list of items is also estimated. External Small Fabrication Module: In this module the process logic depends on placing job contracts. Here the orders are placed for small quantity of items, an inspection is conducted for the quality of the produced items. The overall cost is estimated.

3. PROJECT DICTIONARY 3.1. DATAFLOW DIAGRAMS Data flow diagrams can be used to provide a clear representation of any business function. The technique starts with an overall picture of the business and continues by analysing each of the functional areas of interest. This analysis can be carried out to precisely the level of detail required. The technique exploits a method called top-down expansion to conduct the analysis in a targeted way.

Data flow diagrams are used to represent the flow of data in the system. This gives the total representation of data flow from start to end. Data Flow Diagram has certain symbols to represent the flow in diagrammatic form. This representation can be done in several levels.

The symbols that we use are

Rules External Entities

It is normal for all the information represented within a system to have been obtained from, and/or to be passed onto, an external source or recipient. These external entities may be duplicated on a diagram, to avoid crossing data flow lines. Where they are duplicated a stripe is drawn across the left hand corner, like this.

The addition of a lowercase letter to each entity on the diagram Processes when naming processes, avoid glossing over them, without really understanding their role. Indications that this has been done are the use of vague terms in the descriptive title area - like 'process' or 'update'.

The most important thing to remember is that the description must be meaningful Data to whoever will be using the diagram. Flows

Double headed arrows can be used (to show two-way flows) on all but bottom level diagrams. Furthermore, in common with most of the other symbols used, a data flow at a particular level of a diagram may be decomposed to multiple data flows at lower levels. Stores

Data

Each store should be given a reference letter, followed by an arbitrary number. 'D''M''T'These indicates indicates indicates a transient reference a a store, letters are allocated as follows: file

permanent manual one that

computer file is deleted

after

processing. In order to avoid complex flows, the same data store may be drawn several times on a diagram. A double vertical bar on their left hand edge indicates multiple instances of the same data store.

Data flow Diagram for Employee:

Registration

Access Books

Employee Login

Home page

Logout

Change Password

Request For Exam

Data Flow diagram for administrator

Updating Registration Assign Books

Administrator

Login

Home page

Add/delbooks

Logout

Exam Date

Give password

3.2. E-R DIAGRAMS

E-R DIAGRAMS Entity Relationship Diagram give the structural representation of the relationship between entities in the system. This representation of relations gives the clear understanding how the data flow between entities. This diagram also explains how many members involved in the system. The symbols we use in this representation is

Entity

Week Entity

Relationship

Attribute

Book

* **
U_id

Assigni ng Books
PW D Acce pt to add

Lev el
* Employee

*
PW D

*
E_Id

** Exa

Issue m date

Add/ Del Books

1 Administrator 1

*
Assign new passwor d

1 Re q ne w boo kkk k

1
Organizer

4. FORMS & REPORTS 4.1. I/O SAMPLES