Record Imprest Fund Travel Advance IFS Test Case

Test Case Name Test Script Name V & V Method IFS-R11-AP-ADV_4_R70 IFS-R11-AP-ADV_4_R70 IFS FY 2010 CR/SR Owner Modified
By Date Modified jgarci23 jgarci23 5/12/2011 11:21:11 AM Description Record imprest fund travel advance. Should require a travel order be manually established first. Tie to employee SAP Transaction: Create Travel Order FMZ1 SAP Transaction: Create Down Payment Request F-47 Pre-Condition Employee exists with payment method of Check, and has an alternate payee established on their vendor master record for payment to citibank. Travel Order exists for the employee. Post Condition Advance posted, payment scheduled to replenish imprest fund. Acceptance Criteria All validation points are satisfied Iterations IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3 Requirements AP125.1 Travel Advances with identification of travel type AP125.3 Local Travel with identification of travel type AP60 The system shall provide the capability to establish payables to replenish the imprest fund or pay the financial institution handling the third party drafts and credit cards. Test Type ZZ - Other Tracking No. See RTVM.
Page 1
Manual Manual Manual Manual Manual Manual Step 1
Script Script Script Script Script Script
Name: Type: Modified By: Owner: Modification Date: Creation Date:
IFS-R11-AP-ADV_4_R70 Manual jgarci23 vdeadmin 5/12/2011 11:20:50 AM 5/12/2011 11:20:49 AM Note Type Step
Description CASE DESCRIPTION: Record imprest fund travel advance. Should require a travel order be manually established first. Tie to employee SAP Transaction: Create Travel Order FMZ1 SAP Transaction: Create Down Payment Request F-04
PRE-CONTITION FOR THE CASE: Find an active Employee with Payment method of check and a Permitted payee of Citibank
9/21/05 L Bassichis -clarified precondition
Step
POST-CONDITION FOR THE CASE: Advance posted, payment scheduled to replenish imprest fund ======================================================= ======================================================= ======================================== Create Travel Order FMZ1 (funds reservation). Enter Document Type for Imprest Fund Travel Advance (YI), Document Date, and Posting date, Company Code (2009), Currency (USD). ENTER Doc text = ADV . Enter Amount= 500.00, Fund= 11110913D, Functional Area = 7G, GL Account = 6100.2114, Cost center= L401003, Vendor= Employee account number= "%2000168702%", Due on= Current date. Save. Doc number _____________________ ... Page 2 9/21/05 L Bassichis -moved Doc text to follow the ENTER -corrected 'Due date' to be 'Due on' 10/24/2005 L Wheeler
Step
Step
Step
Changed Fund from 05050912D to 06060912D 6 Funds Commitment screen is displayed. FMZ3 Funds Commitment: Create Overview screen is displayed. Review Accounting Documents, Special Purpose Ledgers, and Funds Management Document Verify GL impact of funds commitment are posting to DR 4610.2000, CR 4801.0000 10/24/2005 L Wheeler Added DR and CR general ledger postings. VP
TCode: F-04 Post with Clearing: Header Data Document Date = Today; Doc Type = YI; Reference =ADV 4; Doc Header Text =ADV 4; Incoming Payment Radio button is on Posting Key = 29; Account = Employee vendor number; SPGL = T; Enter Amount = 500; Business Area = 0001; Due on = Today; Funds Resevation= Doc Num from step 5, line number 001, press enter through the tax witholding screens. Posting Key = 50; Account = 2190.0400 Enter Amount= 500; Business Area = 0001; Click on More button; Earmarked fund = Doc Num from step 5, line number 001; Enter Save ........... Enter through warning message Document Number _______________________________
9/21/05 L Bassichis -clarified the document number to use in substep B -clarified Earmarked funds in step substep A
Step
Page 3
Display Imprest Fund Advance Document (FB03) Click List; Company Code=2009, Document Type= YI, Posting Date= Todays Date, Execute Document list should have documents created for employee and citibank vendor Click in white space for each document for Employee Vendor Review 1 FI Accounting Documents, 2 Special Purpose Ledgers, and 1 Funds Management Proprietary Postings: DR 1410.0002 CR 2190.0400 Bugetary Postings DR 4801.0000 CR 4802.0000 2nd document is Vendor (Citibank)59749 Prorietary Postings: DR 2190.0400 CR 2110.0300 1 Special Purpose Ledger
9/21/05 L Bassichis - removed Funds Management from 2nd document as it is not needed
VP
TCode: F-04 Post with Clearing: Header Data Document Date = Today; Doc Type = YI; Reference = ADV 4; Doc Header Text =ADV 4; Incoming Payment Radio button is on Posting key=31, Vendor Account #= 59749 (Citibank); press enter Enter Amount=500 business area= 0001 Baseline date = future date the due on date for this item in order to prevent payment of the reimbursement to Citibank until the Citibank Statement is received Click Process Open Items Company Code= 2009; Account=2190.0400; Account Type= S; Go to Additonal Selections click on Dcoument number; Procees Open Items Enter doc number from sub step 7A; Process Open Items; Look for doc number and make line item blue if it is not by double clicking on amount Press enter through the tax withholding pop up screens. save, and note down Document # __________________________ for Vendor (Citibank)59749 Prorietary Postings: DR 2190.0400 CR 2110.0300 1 Special Purpose Ledger TCode: FB:L1N Page 4 9/21/05 L
Step
10
VP
11
VP
Verify Imprest fund travel advance posted to Employee vendor
Bassichis -clarified which vendors VP
12
TCode: FB:L1N Verify postings to Citibank vendor account "59749", verify that the open item is not due for payment Payment terms value = Z030
13
Assume that the Citibank Statement has come in and we are ready to issue payment Change the due date of the Citibank open item by double clicking on the item from FBL1N When document is displayed Click on Display/Change button to permit the document to be changed Change the payment terms to Z000 (due immediately) Baseline date -= current date Save
Step
14
Issue payment to Citibank (F110) Enter run date (today's date) Identification = Unique ID Parameters Tab:, Company code 2009, payment method "D", next payment date (future date), and Citibank vendor number (E.g. "59749") Additional log: check "due date check", "payment method selection", "line items of the payment documents" boxes; Vendor = Citibank vendor (E.g. 59749) SAVE; go to Status Tab Proposal push button: check "Start immediately" box; green check; ENTER until box says Payment proprosal has been created Click on proposal button with glasses to verify reimbursement is selected for payment Press green arrow back While the status tab is displayed, press Payment Run, check "start immediately" box and "Create Payment Medium" box then press enter Page 5
9/21/05 L Bassichis -corrected order of navigation buttons -added Vendor to the Additional log tab -added Citibank as vendor to use
Step
15
Upon completion of the payment run select from menu Edit\Payments\ Payment List to display the payments included in the payment run Verify the Citibank payment is included "59749" Display the payment document and validate the G/L posting of DR2110.0300 CR2120.1000 Tcode:FBL1N
VP
16
Run Treasury Confirmation (FMFG_Treasury_Confir) Goto/Variants/ Get / Variant name = 20090002 (double click the value) Press execute button Click on schedule number field, press possible entries (F4) Press Green Check Double click on the Payment Run executed in prior step Enter confirm date = use "%Today's date%" Enter value into Check number range from field that starts with "9". If only one payment is in the payment run, leave the check range to field bank. The number of items noted above will dictate the check number range. Amount = 500; Save Verify for correctness; SAVE Take note of document number generated __________________________ Click green arrow back icon several times
9/29/05 L Bassichis -added Variant name value - added dollar amount - added 2nd SAVE
Step
17
Tcode FB03 Verify the G/L postings of the ZV document DR 2120.1000 CR 1010.0110 ...
9/21/05 L Bassichis -removed Budgetary Postings per Jessica
VP
Page 6
Test Case Name Test Script Name IFS-R11-AP-ADV_5_R70 IFS-R11-AP-ADV_5_R70 Owner Modified By jgarci23 jgarci23 Description Payment of emergency salary advances- Technician records advance in IFS. Pre-Condition Valid employee vendors and current direct funds exist in IFS Post Condition Verification points passed Acceptance Criteria Verification points passed Iterations IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3
V & V Method IFS FY 2010 CR/SR Date Modified 5/12/2011 2:35:41 PM No Obligation & No R&A Verify GL updates.
Requirements AP125.2 Emergency salary payments AP129 The system shall have the capability to record emergency salary payments by SSN. AP131 The system shall have the capability to track emergency salary payments by SSN. AP2 Support payments made to third parties that act as an agent for the payee. AP52 Record obligations, expenses, assets, etc., associated with payments made through use of imprest funds, third party drafts, and government credit cards. Establish payables to replenish the imprest fund. Test Type ZZ - Other Tracking No. see RTVM
Page 7
IFS-R11-AP-ADV_5_R70 Manual jgarci23 vdeadmin 5/12/2011 2:35:23 PM 5/12/2011 2:35:23 PM Note 3-22-2005 First few steps had to be re-written because the process has changed in how to do Imprest funds for ESPs. Changed from using FB01 to F-04 and became a two step process. 06-05-2008 JGarcia test script rewritten based on new process that replaced the EI ESP process for salary advances. ESP process was provided Page 8 Type Step
Description CASE DESCRIPTION: Payment of emergency salary advances- Technician records advance in IFS. No Obligation & No R&A Verify GL updates. SAP Transaction: XK03 Display vendor FD01 Create Customer record for Employee FB70 Create Employee Receivable F-04 Create Citibank Payable F110 Pay Citibank Invoice FMFG_Treasury_Confir Confirm Payment to Citibank F-28 Collect Employee Payments FBL5N Customer Line Item display to view employee receivable postings FBL1N Vendor Line Item Display for Citibank showing doctypes "EL" and "ZP"
in an email on 06/03/08 by Charlotte De Verner. 2 PRE-CONDITION FOR THE CASE: Valid employee vendors and current direct funds exist in IFS POST-CONDITION FOR THE CASE: Verification points passed Step
Step
4 XK03 Display vendor Vendor = "% 2000041580 %" Company code = 2009 Purch. organization = leave blank Edit/Select All Enter Take note of search term 1/2 value = "% GEHRING %" PFkey F8 then take note of Taxe code 1 = __NNN-NN-5946__ Take note of employee's last name PFkey F8 PFkey F8 then note personnel # = "% 20042280%" PFkey F8 (a) Confirm that payment block field is blank Extras/Blocked data (b) Confirm that there are no block indicators for employee - Arrow back Extras/Deletion flags (c) Confirm that there are no deletion indicators for employee - Arrow back 5 PA30 Maintain HR Master Data Personnel no. 20042280 View EE group = Active employee Page 9
Step
Step
6 7
Confirm that personnel is an Active employee STEP 8 IS NOT NECESSARY IF A CUSTOMER RECORD ALREADY EXISTS FOR THE ABOVE EMPLOYEE. If already created, goto step 9. ( Note on 01/2011: Customer record # 9876 was already created for the above employee in RT1. To view if one exists, TCode SE16, table kna1, enter SSN wd dashes on on the Tax code 1 field, execute. customer # is displayed )
VP Step
Create Customer record for Employee Tcode: FD01 Account group: EMPC (Employee) Company code: 2009 (IRS) Enter Address tab Name: Employee name Street/House number: One First St Postal code/City: 30000 Country: US Region: MD Control data tab Tax code 1: ( for EMPC only) Employee SSN (= NNN-NN-5946) Company Code Data- button Account management tab Recon. account = 1310.0300 Employee (account reconciliation employee) Enter Interest indic.: Z1 (IRS interest) Payment transactions tab Enter Terms of Payment: Z001 (Due within 30 days) Enter Credit Memo Payment Term: 0001 (Payable Immediately Due net) Enter Payment history record: check this field for all except one-time customers Correspondence tab Enter Dunn..procedure: Z003 Grouping Key: 02 Enter Bank statement: 2 (monthly account statement) Page 10
Step
Save Note customer # created = _____________________
FB70 Create Employee Receivable Tcode: FB70 Enter customer invoice basic data tab Customer = Employee customer account number Invoice date = current date Doc. Type = DR Posting date = current date Reference = ESP Amount = 500.00 Text: ESP G/L acct = 2190.0600 Amount = 500.00 Business Area = 0001 Cost center = valid cost center Functional area = valid FA Fund = valid current fund direct fund Save Enter through any warning messages Receivable document # generated __________________
Step
10
TCode: FB03 Verify postings on the employee receivable document Debit: 1310.0300 Credit: 2190.0600 No BL
VP
11
F-04 Create Citibank Payable Page 11
Step
Tcode: F-04 Post with Clearing: Header Data Document Date = current date Doc Type = EL Reference = ESP Doc Header Text =ESP; Incoming Payment Radio button is on Posting Key =31 Account = Citibank vendor number i.e., 59749 Enter Amount =500.00 Business Area = 0001 payment terms = Z000 Process Open Items Company Code should default to 2009 Account = 2190.0600 Account type = S Go to Additional Selections and click on 'Document Number' Click on Process Open Items Input previous document number Click on Process Open Items Look for previous doc # and make blue (if it isn't already selected - blue) if any other lines are selected, deselect by double click on those items <charge off button> PstKy = 40 Account = 6100.1101 Amount = 500.00 Cost center = cost center used in previous step Fund = fund used in previous step Functional area = FA used in previous step PstKy = 50 Account = 6790.0000 Cost center = cost center used in previous step Amount = 500.00 Fund = fund used in previous step Functional area = FA used in previous step Save Enter through any warning message Page 12
Document Number is generated = ______________________ 12 TCode: FB03 Verify postings under the Citibank payable document Debit: 2190.0600 and 6100.1101 Credit: 2110.0300 and 6790.0000 BL doc: Debit: 4610.2000 and 3107.0000 Credit: 4901.0000 and 5700.0000 VP
13
F110 Create payment proposal for the Citibank payment 1. Execute transaction F110 2. Run date = current date 3. Identification ADV5 (can be any value) 4. Click on the parameters tab 5. Company code = 2009 6. Payment method =CD 7. Next payment date = "%30 days from current datee%" 8. Vendor = 59749 9. Click on Additional Log tab 10 Due date check = X 11. Payment method selection in all cases = X 12. Line items of the payment document = X 13. Vendor = vendor specified on the obligation 14. Save parameters 15. Green arrow back 16. Click on the proposal icon 17. Start immediately = X 18. Green check mark 19. View the proposal (Edit(Proposal(Display Proposal) displays the $500 payment to Citibank { Tcode: F110}
Step
Page 13
14
Execute the payment run 1. Click on Edit >Payment >Schedule Payment 2. Start date = current date (should default) 3. Start time = 00:00:00 (should default) 4. Click on create payment medium 5. Execute 6. View the payment list (select Edit>Payment>Payment List from menu; click green check icon if the List Variant window displays) { Tcode: F110} Take note of generated document number _________________
Step
15
TCode: FB03 Verify postings under the ZP document created by the F110 payment run Debit: 2110.0300 Credit: 2120.1000 No BL
VP
16
FMFG_Treasury_Confir Confirm Payment to Citibank Process Treasury Confirmation 1. Execute transaction FMFG_TREASURY_CONFIR 2. Choose variant "20090002" 3. Execute 4. Choose appropriate schedule number (created in F110) 5. Confirm Date = Current Date 6. Check number = (any value can be entered within the 9XXXXXXXXXX range 7. Local curr. Pmt amnt = total amount of the invoices processed 8. Save 9. Review the subsequent screen 10. Click on Save Ensure that treasury confirmation was successfully processed with no errors and record the ZV document type that was posted. { Tcode: FMFG_TREASURY_CONFIR}; Page 14
Step
17
Verify the following postings were made: Debit to 2120.1000 (Disbursements in Trans -admin) for the disbursement amount Credit to 1010.0110 (SF224 disbursements) Click on Environment/Accounting Documents from menu; Double Click Accounting document line and verify BL postings Debit 4901.0000; Credit 4902.0000 {Tcode: FB03}
VP
18
F-28 Collect Employee Payments Tcode: F-28 Document date = current date Doc Type = DZ Posting date = current date Reference = ESP Doc. Header text = ESP Bank data tab: Account = 1010.0110 Business area = 0001 Amount = 500.00 Open item selection tab: Account = employee customer account number Account type = D <Process Open item> button Select the open DR document created under TCode FB70 (tester will need deactivate other documents out there and just leave the $500 receivable created under step 10 <Charge off diff.> button PstKy = 40 Account = 6790.0000 Amount = 500.00 Page 15
Step
Cost center = cost center used in previous step Fund = fund used in previous step Business area = 0001 Functional area = FA used in previous step PstKy = 50 Account = 6100.1101 Amount = 500.00 Cost center = cost center used in previous step Fund = fund used in previous step More button Business area = 0001 Functional area = FA used in previous step green check More data button Ref Key 1 = "% YYYY %" Current FY Save Enter through any warning messages Document number generated = _________________
19
FB03 for the document number just created Verify the following postings were made: Dedit: 1010.0110 & 6790.0000 Credit: 1310.0300 & 6100.1101 BL doc: Debit: 4902.0000 & 5700.0000 Credit: 4610.2000 & 3107.0000
VP
20
FBL5N Customer Line Item display to view employee receivable postings TCode: FBL5N Customer account = blank Click All items, use date range used during testing Page 16
Step
Edit/ Dynamic Selections Highlight Tax code 1 and click right arrow button Tax code field gets added to Dynamic selections Enter SSN noted in step 4 but without the dashes (i.e., NNNNN5946 ) Execute Customer Line Item display screen is generated 21 Verify that the Customer Line Item display screen is generated. This screen can be used to report and track transactions relating to receivables relevant to ESP payments converted to customer receivables FBL1N Vendor Line Item Display for Citibank showing doctypes "EL" and "ZP" TCode: FBL1N Vendor account = 59749 Click All items, All types, use date range used during testing Vendor Line Item display screen is generated Vendor screen displays doctypes "EL" & "ZP" for the amounts paid to Citibank. The EL document references ESP which was entered during the F-04 creation of payable to Citibank VP
22
Step
23
Verify that the documents created for ESP payments using doctype "EL" and the corresponding ZP payment document generated to pay Citibank are displayed
VP
Page 17
Test Case Name Test Script Name IFS-R11-AP-INV_17_R70 IFS-R11-AP-INV_17_R70 Owner Modified By jgarci23 jgarci23 Description Create a prepaid invoice. Verify the accuracy of the accounting entries. BCP Sub-process: 217 Enter Payment information into IFS and/or Prime (Commercial, Travel/Relo) Pre-Condition Requisition Purchase Order Receipt & Acceptance Post Condition Invoice posted, advance cleared. Acceptance Criteria Invoice posted, verification points completed successfully. Iterations IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3
V & V Method IFS FY 2010 CR/SR Date Modified 5/12/2011 2:47:37 PM
Requirements AP54 Schedule payments of advances, prepaid expenses, loans, and grants, with the appropriate accounting entries for each. Test Type ZZ - Other Tracking No. see RTVM
Page 18
IFS-R11-AP-INV_17_R70 Manual jgarci23 vdeadmin 5/12/2011 2:47:21 PM 5/12/2011 2:47:21 PM Note Type Step
Description CASE DESCRIPTION: Create a prepayment for postage (advance), record expenses (invoice) and clear the expenses against the advance. ME21N F-47, F110 MIR7 F-04
PRE-CONDITION FOR THE CASE: Funds availability
02/21/2006 JGarcia Changed tcode on step 5 from FMZ1 to ME21N. Accdg. to Dianne Copeland/GH agztos email, the process is to use FMZ1. No need for requisition to create obligation
Step
3 4
POST-CONDITION FOR THE CASE:Postage expenses recorded and applied against advance. ======================================================= ======================================================= ======================================== Page 19
Step Step
Tcode: FMZ1 Record Obligation for Postage lines ( i.e., $100, 200 & 300 respectively per qtr) Doc Type = WC Doc. Date = (defaults to current date) Posting Date = ( defaults to current date) Currency=USD Press Enter <<<<<< Funds Commitment: Create Overview Scrn >>>>>> Document Text: enter date of travel Overall amount = Enter line amount ($10) Text = postage Qtr 2 Fund ="% 11110912D %" Functional area = "%1D%" GL account = 6100.2385 Cost Center = K111100 Vendor = 55179 Due on Date = enter future date Press Enter to verify information ( Fund Center and Commitment item will be derived once Enter Key is depressed Commiment Iten = 23PO Funds Center = K111) Repeat another line to cover Qtr 3 (Amount = $20) and repeat also for another line to cover Qtr 4 (Amount = $30) Save...
04/30/2010: edit Fund/DTolson redlines 02/07/2006 JGarcia steps were changed to reflect new business process for postage which is now similar to WCF. Accdg. to Dianne Copeland/GH agztos email, the process is to use FMZ1 10/05/2006 KBailey changed Fund from 06060912D to 07070912D changed Functional Area from 1D to 1W
Step
Verify posting to budgetary ledger: Dr. 4610.2000, Cr, 4801.0000 Page 20
VP
Capture Accounting document, and special ledger documents
TCode F-47 DocDate = today; Doc Type = PA; Ref.= Applicable text Doc Header text = Applicable text; Vendor = 55179; Trg Sp G/L Ind = 4; Hit Enter Amt = 10.00 Bus Area = 0001 Due Date = today's date Pmt method sup = 03; Payment method = I; Funds Reservation = FMZ1 doc# and the first line item (eg., 1) from prior step Press enter Click on new item to add the second line Amt = 20.00 Bus Area = 0001 Due Date = today's date Pmt method sup = 03; Payment method = I; Funds Reservation = FMZ1 doc# and the 2nd line item from prior step Press enter Click on new item to add the third line Amt = 30.00 Bus Area = 0001 Due Date = today's date Pmt method sup = 03; Payment method = I; Funds Reservation = FMZ1 doc# and the 3rd line item from prior step Press enter Save
02/07/2006 JGarcia steps were changed to reflect new business process for postage which is now similar to WCF Changed reference to PO# and replaced with Funds reservation
Step
TCode F110 Record payment of advance, using payment method of I, vendor equal to the vendor recorded on the obligation/advance. TCode FBL1N Verify the advance request (doc type PA) is cleared by the IP document and that the IP document had the following accounting postings: Proprietary Dr 1410.0014; Cr. 1010.0600 Page 21 05/06/2009 Diane Ariola Changed DR 1450.0004 to 1420.0014
Step
VP
Budgetary Dr. 4801.0000, Cr. 4802.0000
Change confirmed by Deborah Reed 02/07/2006 JGarcia steps were changed to reflect new business process for postage which is now similar to WCF Changed "ZP" to reflect "IP"
10
F-04 Transfer advance from statistical to real Date: Current Doc Type = TF Reference = Postage Doc Header Text = Postage Posting Key = 29 Account = 55179 Sp G/L = X Press Enter Amount = $10 Business Area = 0001 Funds Res: Obligation and line number from first step of test case. Enter Posting Key = 29 Account = 55179 Sp G/L = X Press Enter Page 22
02/07/2006 JGarcia steps were changed to reflect new business process for postage which is now similar to WCF 03/29/2006 JGarcia step was changed to add in step 10 the charge off process
Step
Amount = $20 Business Area = 0001 Funds Res: Obligation and line number from first step of test case. Enter Posting Key = 29 Account = 55179 Sp G/L = X Press Enter Amount = $3 Business Area = 0001 Funds Res: Obligation and line number from first step of test case. Enter Click on Process Open Items (Account Assignment adopted from document message box displayed) Company Code = 2009 Account = 55179 Account Type = K Special G/L ind = 4 Choose the Others radial button Process Open Items Page down to select Reference Key 1 radio button Enter the first obligation number and click process open items again Click on amount to be transferred until amount turns to blue color Click on charge off difference pushbutton Posting key: 29 Account = 55179 SP G/L = 4 Click check icon charge off $27 by highlighting amount Enter amount Enter Earmark reference # Line 3 from step 5 Save Docu # _______________________
that was originally in step 11
Page 23
11
F-04 Apply postage expense against the outstanding postage advance Date: Today Doc Type: IW Reference: WCF expense Doc header text: WCF Expense Posting Key: 40 Account: 6100.2385 Press Enter Amount: $10 Earmarked Funds: Enter the first obligation and line number from the original step Fund, FA, Cost center - "% 11110912D %", 5A, S001000 Posting Key: 40 Account: 6100.2385 Press Enter Amount: $20 Earmarked Funds: Enter the first obligation and line number from the original step Fund, FA, Cost center - "% 11110912D %", 5A, S001000 Posting Key: 40 Account: 6100.2385 Press Enter Amount: $3 Earmarked Funds: Enter the first obligation and line number from the original step Fund, FA, Cost center - 0"% 11110912D %", 5A, S001000 Click on Process Open Items, Company code = 2009 Account = 55179 Account type = K Special GL indicator= X Choose radial button "Others"; Process open items Page down, Choose Reference Key 1 radio button Enter the first obligation number Click on Process Open Items Save Page 24
04/30/2010: edit Fund/DTolson redlines 02/07/2006 JGarcia steps were changed to reflect new business process for postage which is now similar to WCF 03/29/2006 JGarcia step was changed to add in step 10 the charge off process that was originally in step 11
Step
Doc # ________________ 12 TCode FBL1N to view postings to the following general ledger accounts: IW Document Budgetary: DR 4802.0000, CR 4902.0000 = 33.00 DR 3107.0000, CR 5700.0000 = 33.00 Proprietary: DR 6100.2385 = 33.00 CR 1410.0014 = 33.00 05/06/2009 Diane Ariola Changed CR 1450.0004 to CR 1410.0014 Change confirmed by Deborah Reed 02/07/2006 JGarcia steps were changed to reflect new business process for postage which is now similar to WCF VP
13
Assume year-end has come and no additional Postage Expenses have occurred (Year EServices). Year-end 'tune-up' determines that the remaining balance of prepayments is due back to the IRS. Assume IRS receives notificatin that the remaning balance of prepayment ws IPAC'd to the IRS (e.g.via the 6653). Record the incoming payment. Tcode : F-28 Doc Type = YZ Bank Account = 1010.0610 Amount = 27.00 Page 25
Step
Vendor = 55179 (USPS) Type = K Special G/L = 4 Process Open Items Select Outstanding Prepayment (doctype TF) created in step 10 Save 14 Verify Proprietary Postings DR 1010.0610 CR 1410.0014 Verify Budgetary Postings DR 4802.0000 CR 4801.0000 TCODE: FB03 05/06/2009 Diane Ariola Changed CR 1450.0004 to CR 1410.0014 Change confirmed by Deborah Reed 02/07/2006 JGarcia steps were changed to reflect new business process for postage which is now similar to WCF added FB03 for the tcode 15 Reduce Obligation for line 3 down to the amount of Postage Expensed of 3.00 Tcode : FMZ2 Page 26 02/07/2006 JGarcia Step VP
Pull in the obligation created at the beginning of test case Change the quantity to the amount expensed Save
steps were changed to reflect new business process for postage which is now similar to WCF changed reference to ME22N to show FMZ2 instead
16 Verify obligation reduced successfully by "% $27 %" Budgetary Ledger Postings DR 4801.0000 CR 4610.2000 TCODE: FMZ3
02/07/2006 JGarcia steps were changed to reflect new business process for postage which is now similar to WCF added FMZ3 for the tcode
VP
Page 27
Test Case Name Test Script Name V & V Method IFS-R11-AP-INV_18_R70 IFS-R11-AP-INV_18_R70 IFS FY 2010 CR/SR Owner Modified By Date Modified jgarci23 jgarci23 5/16/2011 1:23:37 PM Description Record a credit memo for a vendor that also has multiple invoices scheduled for payment on the same day, ensure that the credit memo is larger than the largest scheduled invoice and verify the invoices are offset and a net check/EFT is cut. (See details BCP Sub-process: 41 Enter voucher information into IFS for document tracking (Commercial AP, Travel/Relo) 60 Verify validity of invoices and vouchers (Commercial A/P, Travel/Relo) Pre-Condition Requisition Purchase Order with 2 line items - one for $1000 and the other for $1500 Vendor used has a payment method of check F110 has not been processed Post Condition Verification points passed. Acceptance Criteria Invoice is offset by a credit memo and a check/EFT is cut for the difference. Iterations IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3 Requirements AP140 The system shall have the ability to enter a vendor issued credit memos. AP141 The system shall have the ability to process a vendor check that offsets a credit memo. AP142 The system shall have the ability to apply the credit memo to more than one invoice until the credit memo is completely exhausted. AP61 Provide the flexibility to apply credit to any vendor account specified by the agency regardless of the actual disbursement against which the credit may be applied. Test Type ZZ - Other Tracking No. see RTVM
Page 28
Description CASE DESCRIPTION: Record a credit memo for a vendor that also has multiple invoices scheduled for payment on the same day, ensure that the credit memo is larger than the largest scheduled invoice and verify the invoices are offset and a net check/EFT is cut. (See details yet to be developed of test case INV-11 for amount info) Vendor G SAP Transaction Code: Create Credit Memo: MIR7
PRE-CONDITION FOR THE CASE: Requisition with 2 lines, each having open dollar amounts above the needs of the Manual PO in the following notation. The lines MUST have different accounting strings. The requisition should be an OQ, however a PQ requisition will be ok for testing purposes. Create a Manual Purchase Order with 2 line items - one for $1000 and the other for $1500 Vendor used has a payment method of check F110 has not been processed Document PO # ____________________ Document Vendor # ____________________
10/27/06 L Bassichis - added the Requisition must have different accounting lines 9/21/05 L Bassichis - clarified requirements for the requisition and the purchase order 11/10/05 Added text: Document PO # ___________
Step
Page 29
_________D ocument Vendor # ___________ _________ 3 4 POST-CONDITION FOR THE CASE: Verification points passed. 11/10/05 JoeTirella Removed text: (Per G/L Posting Guide correct postings s/b DR 4801.0000 CR 4901.0000 DR 3107.0000 CR 5700.0000 DR 6100.xxxx CR 2190.0000 for Federal Vendor 3way Commit & Oblig for credit memo rcvd and offset against second invoice) because this test script is written for commerical Step Step
Receive and Accept Goods with movement type 101 For both of the line items. Tcode: MIGO Document Material Doc # ____________________
Page 30
vendors and G/L posting results is already referenced in Step 5. Added text: Document Material Doc # ___________ _________ 5 Verified the proper postings of Accounting Documents (DR 3107, CR5700, DR 4801, CR 4901, DR6100, CR2190), 2 Special Purpose Ledger, 1 Cost and 1 Funds Management documents TCode: MB03 Note: If item received is an asset, additional memo posting exists as follows: DR 8801, CR 8802 6 Record 2 different invoices - one for each line item on the PO. For testing purposes, select Payment terms Z000 so you can pay it on the same day. Make sure that payment method selected is check Save as complete. Tcode: MIR7 Document Invoice # ____________________ 1,000 Document Invoice # ____________________ 1,500 9/21/05 L Bassichis -moved the Save as completed to be at the end of the instructions 11/10/05 Added text: Document Invoice # ___________ _________ 1,000 Document Invoice # Step 11/16/05 JoeTirella Added text: "2,1 and 1" VP
Page 31
___________ _________ 1,500 7 Approve the Invoices Tcode: SBWP This step is no longer applicable since the threshhold for workflow has increased to $2500 8 Verify the proper postings of both invoices in Accounting Documents (DR2190, CR Vendor Account -2110), 1 Special Purpose Ledger and 1 Funds Management Documents TCode: MIR4 9 Verify the invoices are posted to the Vendor Account Tcode: FBL1N Correct postings s/b DR 2190.0000 CR 2110.0300 Document FI Doc. # ____________________ 1,000 Document FI Doc. # ____________________ 1,500 11/16/05 JoeTirella Added text: "1,1" 10/17/2005 Note: Addtl info added to show postings to 2110.0300 for commercial vendor postings. This test case calls for check payment which will normally apply to comml or employee vendor. Federal vendors use IPACs) 11/10/05 VP Step
VP
Page 32
JoeTirella Removed text: for Federal Vendor 3way Commit & Oblig for credit memo rcvd and offset against second invoice. Account 2110.0110 is used if for federal vendor. Added text: Document FI Doc. # ___________ _________ 1,000 Document FI Doc. # ___________ _________ 1,500 10 Credit memo for $1600 Click details tab and enter Invoicing party= vendor number Payment terms = "Z000" and Payment method = "C" MIR7 Basic data :Transaction=Credit Memo, Dates, Amount= $800 each for lines 1&2 for a total of $1600, USD; Details tab: Document Type = KG (Vendor Credit Memo) Payment tab: Payment Terms: Z000, PO reference tab: Enter PO from step #2; Change amounts to $800 each line Page 33 05/12/2005 Deleted the following line from the test case - Click on the GL tab and enter the following: GL Account = Step
Enter Enter also internal order number which can be derived from the PO Acct Assignment tab if asked for Save as Completed Document Credit Memo # ____________________
6100.xxxx, Amount in Document Currency = $1600, Business Area = 0001; Cost Center = _________; FUND=_____ ___________ _, FA=_______ _____ Also, added description "Vendor Credit Memo" for Doc Type KG 11/10/05 JoeTirella Added Text: Document Credit Memo # ___________ _________
11
Approve the Credit memo if amount is over $2500. (In this case, amount is less so N/A) Tcode: SBWP
Step
12
Credit memo posting show DR 2110 and CR2190 T-code: MIR4 Page 34
NOTE: 2005/05/01: removed the
VP
Note: step 12 (MIGO reversal) was removed from test case for the Service Pack test 2005/05
MIGO reversal process/step. 11/16/05 JoeTirella Added text: "T-code: MIR4"
13
Vendor Line Item Display to verify proper postings to vendor account. Drill down the Credit and note the payment method below. Click the overview button and drill down to the 2190 General Ledger Account line item. Note the Fund and Cost center below: Fund-"%04050919D%", Cost Center- "%P120001%", payment method - "%Check%" {TCode: FBL1N}
Note1: 2005/05: remove "Description" note from SIT2 with GL accounts. Note2: 2005/05: changed to correct postings for Credit memo (service pack testing did not do a MIGO reversal) 11/11/2005JGarcia note - to view fund and cost center, use GL account 2190 line
VP
14
Enter Credit memo FI document number into the Assignment field of the invoice/s 1. Tcode FBL1N Page 35
9/21/05 L Bassichis -clarified the
Step
2. Enter vendor account number 3. Company code = 2009 4. Open items activated 5. Normal items checked 6. Execute and take note of credit memo document (KG) number. 7. Drill down on invoice (type RE). 8. From menu, select Document/Display<->Change 9. Change Pmnt method accordingly as needed to make sure that value is same as value in step 14 10. Delete value on Assignment field, and replace with existing credit memo FI document number. 11. Click Save Icon
initial statement -replaced A.8 with step 14 NOTE 200505: Step redlined to reflect the new credit memo process. Eleven steps are all newly added. 11/16/05 JoeTirella Removed text: ". Change Pmnt method accordingly as needed to make sure that value is same as value in step 13" because changed in prior steps.
15
Verify the vendor line items. As needed, drill down at "RE" document and change payment method to "C" and payment terms to "Z000" This Step should not be needed if all previous steps were completed. Tcode: FBL1N Page 36
9/21/05 L Bassichis -moved the Clearing verification details to step 20 which is after the
VP
F110 -corrected z111 to be z000 NOTE 200505: Step redlined to reflect the new credit memo process. 16 Payment proposal/run. Verify payment for only $900 is generated. {Tcode: F110} 9/21/05 L Bassichis -corrected the amount to be $900 instead of $90. 11/16/05 JoeTirella Added text: "Verify payment for only $900 is generated." from subsequent Step because duplication. Deleted row. 17 View FBL1N for vendor postings 01/04/2006 JGarcia inserted step 17 for step to view the vendor postings Page 37 Step VP
18
Vendor Line Item Display to verify proper postings to vendor account. Clearing line items exist that clear the two "RE" docuemnts, the credit "KG" document. The invoices and credit document share the same clearing document number which is the residual invoice document number. Click the Overview button and verify the following postings. DR Vendor Account - 2110, CR2120 Disbursements in Transit {TCode: FBL1N}
NOTE-1 200505: Step redlined to reflect the new credit memo process. NOTE-2 200505: SIT notes were removed. Update to G/L posting guide shows no budgetary ledger postings. DR 4901 & CR 4902 happens during Treasury confirmation.
VP
Page 38
Test Case Name Test Script Name V & V Method IFS-R11-AP-INV_6_R70 IFS-R11-AP-INV_6_R70 IFS FY 2010 CR/SR Owner Modified By Date Modified jgarci23 jgarci23 5/16/2011 2:08:13 PM Description Assume an invoice comes in from Vendor with an incorrect PO number. After trying to find the obligation, make the determination that the invoice is improper and update the payment tab with a payment block and appropriate reason code. BCP sub-process: 41 Enter voucher information into IFS for document tracking (Commercial AP, Travel/Relo. 60 Verify validity of invoices and vouchers (Commercial A/P, Travel/Relo) Pre-Condition Interfaced requisition and PO that includes a commodity item (material group) for service exists to be used when processing the resubmitted invoice; PO is issued to an EFT vendor who is 1099 eligible. Obligation is $50 GT req amount and is GT $100 total Post Condition Invoice rejected, RTV produced, Invoice revised and processed. Acceptance Criteria Invoice was rejected, RTV letter generated, invoice thereafter revised with correct PO number and subsequently processed Iterations IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3 Requirements AP72 The system shall automatically track and record a return to vendor (RTV) status, if invoice is returned to vendor. AP170 The system shall record the invoice as returned to the vendor and maintain audit trail. AP388 Provide a system-generated letter or e-mail to the vendor stating the reason for rejection or "notice of intent to disallow" an invoice within seven days of receipt of invoice. (PMB-28) CORE352 The system shall have reason codes attached to selected transactions. AP337 Provide the capability for recording a reason code for returned or adjusted invoices. Test Type ZZ - Other Tracking No. see RTVM
Page 39
Description CASE DESCRIPTION: Assume an invoice comes in from Vendor with an incorrect purchase order number. After trying to find the obligation, make the determination that the invoice is improper and update the payment tab with a payment block and appropriate reason code. Reclassify the invoice previously marked as an RTV by updating the PO reference and removing the payment block. This will also test an obligation that is greater than the requisition amount within the tolerance of 10% but not GT$500 limit Vendor C Display Purchase Order ME23N Enter Invoice MIR7 MIR6- to select and continue processing SAP Transaction: Change Vendor Line Item FBL1N
PRE-CONDITION FOR THE CASE: - 2 Interfaced OQ requisitions that have a commodity item (material group) for service; and an EFT (Payment method = D) Vendor who is 1099 eligible.
11/9/05 L Bassichis PRECONDITION FOR THE CASE: - now need 2 Interfaced OQ requisitions - removed the following because the Obligations will be
Step
Page 40
created in this test case 'and PO that includes a commodity item (material group) for service exists to be used when processing the resubmitted invoice; PO is issued to Obligation is $50 greater than requisition amount and is more than $100 in total' 3 4 POST-CONDITION FOR THE CASE: Invoice rejected, RTV produced, Invoice revised and processed. PRE-CONDITION Steps if executed manually without using the interface: A. Create Manual Obligation (after finding an OQ requisition) 1. T-code ZUNLIQ_COMMIT (Fund Field = "%10100912D%") a. Search for an OQ doc. type Req.; use blank Functional area to help find a commodity item (material group) for service; and has an open amount >= $500.00. Note req. number = ____________________ 2. T-code XK03 (Vendor = 10169, Company code data = check mark Payment transactions and Withholding tax) a. Verify - Payment terms = Z030, Payment methods = D, Payment block = blank b. On Menu bar, select Extras/Blocked data. Verify all check marks removed. c. Press back button then click on green check mark d. Verify - Wth.t.type, W/tax code = 07 and Liable = check mark Page 41 04/30/2010: Edit Fund/DTolson 05/15/09jg -provided addtl clarification on step execution 11/23/05 C. GreenDeleted Step Step
e. Save any changes 3. T-code ME21N (Vendor = 10169, Manual Obligation = Purch. req. noted in 4.A.1) a. PO qty & Scheduled qty. will be $50 greater than the open amount of the requisition b. Click on Delivery tab, make sure "goods receipt" box defaults with a check mark. c. Save d. Record Purchase Order Document number _________________________ B. TCODE MIGO - Process Goods Receipt and Acceptance Purchase Order = Purchase Order document number noted in 4.A.3.d GR for goods receipt = 101 Scroll down to Activate "Item OK" check box then press enter SAVE
command Enter F8" in 2.C. to say Press back button then click on green check mark. On 3.B add "scroll down" to and "then enter." 11/9/05 L. Bassichis -and PO that includes a commodity item (material group) for service exists to be used when processing the resubmitted invoice; PO is issued to Obligation is $50 greater than requisition amount and is more than $100 in total' 10/26/05 icarey changed Fund field to new Fund 9/21/05
Page 42
JGarcia completed details of new step 9/20/05 JoeTirella added this step.
View Requisition Purchase Requisition/Other Requisition Purchase Requisition field = requisition identified in 4.A.1.a. Click Other Document pushbutton Accounting document pushbutton Click on Accounting document { Tcode: ME53N}
Step
6 7
Budgetary ledger posting of Purchase Requisition to 4610, 4700 View obligation relating to requisition identified above in 4.A.3 for an EFT vendor that is marked as 1099 eligible. Reference requisition that includes a commodity item (material group) for service. Purchase Order/Other Purchase Order from menu Purchase Order field = PO# identified in 4.A.3. Click Other Document pushbutton Accounting document pushbutton Amount: Obligation is $50 greater than the requisition amount { Tcode: ME23N}
VP Step
Purchase Order is identified and had updated: Page 43
05/15/09 jg -
VP
1 Accounting doc: 1 Special Purpose Ledger doc: Funds Management doc Budgetary ledger posting of PO DR 4610.2000 (for the $50 increase) DR 4700.0000 CR 4801.0000 9 Tcode MB03 View receipt and acceptance (movement type 101) of the services ordered in the previous step. Full receipt and acceptance is recorded. Enter document number from 4.B if not already in field.
added note of (for the $50 increase) on GL account 4610.2000
Step
10
Go to Accounting Documents Verify GL Posting: - DR 3107.0000 DR 4801.0000 CR 4901.0000 CR 5700.0000 6100.XXXX Cr 2190.0000 DR 04/30/2010: Edit Fund/DTolson 05/15/09jg -provided addtl clarification on step execution 11/9/05 L. Bassichis To support the automation of this test case: - added look
VP
11
Assume an invoice comes in from Vendor with an incorrect Manual Obligation/Purchase Order number. After trying to find the obligation, make the determination that the invoice is improper. Save the invoice as parked {TCODE: MIR7} A. Create Manual Obligation to be used in creating the Invoice 1. T-code ZUNLIQ_COMMIT (Fund Field = "%10100912D%") a. Search for an OQ doc. type Req.; use blank Functional area to help find a commodity item (material group) for service; and has any open $ amount of at least $250. Record Purch. req.. # _________________ 2. T-code ME21N (Vendor = 10169, Manual Obligation = Purch. req. noted in 11.A.1) a. Use requisition's $250.00 in the MO quantity and Scheduled qty. fields b. Click on Delivery tab and make sure the "goods receipt" box defaults with a check mark. c. Save d. Record Purchase Order Document number _________________________ B. TCODE MIGO - Process Goods Receipt and Acceptance Page 44
Step
Purchase Order = Purchase Order document number noted in 11.A.2.d. above GR for goods receipt = 101 Document date = today minus 10days Scroll down to Activate "Item OK" check box then press enter SAVE C. Create Invoice thru TCODE MIR7 Basic Data: Invoice date = current date Reference = "123" Amount = 123.00 and USD Payment Tab: Pmnt terms = Z000 (Update of the payment tab with a payment block and appropriate reason code will be accomplished in step 14) PO Reference tab Purchase Order = PO# identified in 11.A.2.d above. Do not use the obligation created in step 4.A.3.d Amount = 123.00 Quantity = 123.00 Click on SAVE parked document icon (not the save as completed button)
for OQ requisition - added create MO 10/26/05 icarey added Tcode to find existing obligation 09/21/2005 JGarcia provided details on creation of parked invoice
12 Assume the invoice created in step 11.C. is improper and update the payment tab with a payment block and appropriate reason code. { Tcode: MIR4} Payment Tab Change Pmnt Block field to show "PO ID Incorrect" Save as parked document TCode MIR4 again, enter
09/21/2005 JGarcia provided clarification for updating the payment block of an existing invoice. Changed Pmnt Block reason from PO# missing to read as "PO ID
Step
Page 45
incorrect"
13
In MIR4 screen - ENTER, click Inbox button to go to workplace for user. Double click on the RTV invoice, Select output device = LOCL; Under Output Options, ensure that click on print immediately and new spool request buttons are active; Click on Print Preview button; With previewed letter in background, click on PRINT icon Can also print this if user uses Tcode SBWP
04/27/2005 provided clarification on how to print the RTV letter 02/17/2006 LWheeler Added "Enter" after the initial MIR4 and added clarity to the Output Options data
Step
14 RTV letter generated appropriately. 15 MIR4 payment tab displays that the Invoice document is blocked with appropriate reason code (PO ID Incorrect) ____________________ 16 Verify that the system provides a means to review a list of invoices that were RTV'd. Query the vendor line items for parked invoices with a blocked reason code not equal to blank. FBL1N Vendor Account = 10000 to 20000 (Leaving the vendor field blank needs background execution, else user gets timed out) Click on check box for "Parked items" Page 46 09/21/2005 appropriation reason code shows "PO ID Incorrect" 11/23/05 Green C. added " put in a range" 09/22/2005 provided clarification on how to execute FBL1N in
VP
VP
Step
Click on Dynamic Selections button or (Shift F4) To the left search for the document data folder, double click on the field "Payment Block" which brings that field over to the right window, should be at the very bottom in the right window Right click to the left of the Payment Block selection box Choose Options, then choose not equal to and leave the box blank Execute
background 10/26/05 icarey added location of documenrt data folder 02/8/2006 removed reference to executing FBL1N in background and instead use a vendor range 10/26/2007 LWheeler added clarification on criteria selection for the payment block box 10/26/05 ICarey provided details on adding Paymrny block field. 10/26/05 icarey changed invoice date and invoice received date to Original RTV date VP
17
Review results of query and verify that the listing displays parked invoices with payment block reason codes other than blank. If payment block reason code is not part of the display, click on the change layout button or (Shift F8). Select "Payment block" field and bring over to the left to include in layout.
18
Assume the vendor resubmits the invoice with corrections. { Tcode: MIR7} Create Invoice thru TCODE MIR7 Basic Data: Invoice Date: Original RTV'd invoice minus 10 days *******************Assuming we were 3 days beyond the allowed 7 days for the RTV in above step.********* Page 47
Step
Document date = current date Reference = "123" Amount = 123.00 and USD Invoice Receipt Date: Same as Invoice date Payment Tab: Baseline Date = Invoice date minus 10 days Pmnt trems = Z030 PO Reference tab Purchase Order = PO# identified in step11.A.2 or in step 4.3.c Quantity = 123.00 Click on SAVE as completed button 19
minus 10
Amount = 123.00
This workflow process is no longer applicable when workflow threshhold was changed from invoice amount of "$100 & above" to "$2500 & above". With the change, you can view to confirm that the invoice is not in the workflow inbox { Tcode: SBWP}
10/26/05 icarey provided actual workflow Tcode 09/24/08 jgarcia noted that workflow no longer applies when the threshhold is changed from "$100 & above" to "$2500 & above".
Step
20
TCode:MIR4 Display Invoice Document Select Follow-On Documents Take note of accounting document number which is the FI accounting document that will be used in step 24 FI doc # _____________________ Page 48
09/21/2005 JGarcia added clarification on how to obtain FI doc number
Step
Select Accounting Doc Select Special Purpose Ledger Doc Select Funds Management Document Note: TCode:FBL1N can be used to perform this task 21 Verify postings to Vendor 2110.0300 and 2190.0000 accounts. Verify postings to 95, ZT ledgers Verify posting on FM doc. 04/27/2005redlined GL postings for commercial vendor to reflect the correct account of 2110.0300 in lieu of 2110.0100 09/21/2005 JGarcia removed reference to SIT2 notes 22 THIS STEP IS REALLY NOT NECESSARY, DOES THE SAME AS THE ABOVE STEP 20 Review status of the vendor line items for the Vendor identified in 4.A.2.(10169) {Tcode: FBL1N} Vendor Account: 10169 Open Items: Select Open at Key Date: Enter todays date Execute Select line representing FI document for invoice viewed in step 20 and select display document (Shift+F2) 05/15/09 JG - noted as being same as step 20 11/23/05 Green C. Moved Tcode to the beginning of the command. 09/21/2005 JGarcia Step VP
Page 49
provided clarification for the creation and display of documents 23 THIS STEP IS REALLY NOT NECESSARY, DOES THE SAME AS THE ABOVE STEP 21 Invoice for Vendor To Be Provided displayed appropriately. Details are available through drilling down. 05/15/09 JG - noted as being same as step 21 VP
Page 50
Test Case Name Test Script Name V & V Method IFS-R11-AP-INV_9_R70 IFS-R11-AP-INV_9_R70 IFS FY 2010 CR/SR Owner Modified By Date Modified jgarci23 jgarci23 5/16/2011 2:09:19 PM Description Record an invoice (for an amount more than the PO but within tolerance) referencing a purchase order that has an account assignment category of Z (2-way match). After invoice saved as complete, but prior to approval make a change to the invoice. Pre-Condition Interfaced requisition, Manual PO, Reversal of PO, and subsequent interfaced requisition modification. Purchase will have an account Assignment Category of K (K=three way match obligation) Post Condition Revised accounting distribution is pulled from PO Acceptance Criteria Record an Invoice and verify accounting distribution modifications Iterations IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3 Requirements CORE243 The system shall permit the originator to make corrections to documents that are awaiting approval via the automatic routing process. AP58 Adjust the obligation based on final invoice/payment tolerance percentage and amount authorized, provided the amount is within the funds limitations and checks. AP338 Provide automated matching by document and line item. Provide for two way matching (obligation and invoice) and three way matching (obligation, receiving report, and invoice). AP422 The system shall allow accounting code changes to accounts payable transactions to be made at the obligation level, based on the changed transaction received from the procurement system. AP151.4 Quantity within established tolerance or partial quantity AP164.1 The system shall pay for only what was ordered and received at the price on the Procurement Action within tolerance. Test Type ZZ - Other Tracking No. see RTVM
Page 51
Description CASE DESCRIPTION: Record an invoice (for an amount more than the PO) referencing a purchase order that has had its accounting distribution modified. Verify that the accounting distribution modifications made to the purchase order are represented appropriately in the invoice. Save the invoice as complete, invoice sent through workflow, but prior to approval, user updates the invoice by marking the invoice as 'Final' and again saves the invoice as complete. Verify that the workflow removes the original work item from the approver's box, and replaces it with the revised invoice. Approver approves invoice, and invoice is released for payment VENDOR B (CHECK) SAP Transaction Code: Display requisition - ME53N Change Purchase Order ME22N Display Purchase Order ME23N Park Invoice MIR7 Workflow - SBWP MIR6 Workflow updated with revised invoice for approval
PRE-CONDITION FOR THE CASE: Interfaced requisition, Purchase Order, Reversal of PO, and subsequent interfaced requisition modification. Purchase will have an account Assignment Category of K (K=three way match obligation)
Step
POST-CONDITION FOR THE CASE: Revised accounting distribution is pulled from PO ======================================================= ======================================================= ======================================== Page 52
Step
Step
5 ZUNLIQ_OBLIG using fund "%11110912A - 11110919Z%". Select an obligation that has an obligation line Greater Than $100 from the list. The obligation must have no payments and goods receipt/acceptance recorded against it View cost center on obligation and requisition account assignment tabs. Cost center noted _____________
09/14/2005 steps 5 - 12 added detailed manual steps that would have been part of preconditions 11/8/2005 spell out GT for Greater Than) ~ KB.
Step
6 ME22N for selected obligation above Take note of related requisition number ____________________ On Delivery schedule tab, remove the Req Closed flag if one exist. SAVE
11/8/2005 On delivery schedule tab, remove req closed flag if one exist. Then save ~ KB.
Step
ME22N change vendor material # by adding suffix "X" to the number; On the delivery schedule tab - disable Req. Closed indicator if activated Trash the line SAVE
Step
ME52N Uncheck closed quantities button in the Quantities/dates tab. If already unchecked, proceed to next step SAVE
Step
Page 53
ME52N Account Assignment Tab Change cost center to "%QR01001%" to modify accounting string. Will need to use a cost center different from what was noted in step 5 SAVE
Step
10 Display P.Req. modification to accounting string { Tcode: ME53N} 11 Displayed changes made above in the accounting string are reflected in the Budgetary ledger documents and in the requisitions acct assignment and material data screen. (No postings are reflected if cost center was changed wihout changing the fund center) 1/31/06 L Bassichis - added an explanation that the Obligation line must be deleted (this undoes the obligation of the Requisition line) before adding a new Obligation line to reference the changed Requisition line.
Step
VP
12
ME22N The Obligation line must be deleted (this undoes the obligation of the original Requisition line) Create new obligation line GT $2500 (formerly $100) referencing the modified requisition line above. Change new obligation line to reflect an Account Assignment Category of Z (Z=two way match obligation) SAVE ME23N Verify budgetary ledger impacts Verify also that the Account Assignment tab displays the revised accounting string on new PO line
Step
Page 54
13
Verify budgetary ledger impacts to 4700.0000 and 4801.0000 Modified accounting string is reflected
VP
14 Record an invoice referencing the purchase order line that has had its accounting distribution modified (for an amount more than the PO but within tolerance) Tolerance is the lesser of 10% of the PO line or $100 Enter Invoice. Basic Data tab: Invoice date, posting date, amount, Select Purchase Order Number, After PO selection-related info on that PO is displayed Payment tab: Baseline date; Pmnt Meth Supp=02 if commercial vendor and 03 if GOVF vendor Enter amount, quantity (More than the PO amount) If amount used is less that $2500, need to mark the invoice with final indicator SAVE AS COMPLETE { Tcode: MIR7}
Step
15 Invoice is routed for approval (This does not apply if invoice is greater than $2500) SBWP Prior to approving the invoice, update the invoice by MARKING THE INVOICE LINE AS FINAL SAVE AS COMPLETE APPROVE THE INVOICe 16 Verify that workflow removes the original invoice from the approvers inbox and replaces it with the revised invoice by viewing the Final flag on the invoice from the approver's inbox. Page 55 12/30/2005 JGarcia - for automation,
Step
VP
Note: Make sure you refresh the Workplace to view the changed invoice (for automation, the final flag on the invoice after saving cannot be verified by QTP. Alternative verification will be step 20)
the final flag on the invoice after saving cannot be verified by QTP. Alternative verification will be step 20 Step
17 FBL1N Display Vendor line items and drill down to verify FI, FM, and CO documents. Enter Inv.Doc. Number and Fiscal Year(Values default from last invoice); enter; Click follow-on documents pushbutton; Select Accounting Document and verify expense postings; Arrow back and exit; Select Cost Accounting Document Expand +; View Cost Center_________ arrow back and exit; Check on follow on documents for GL updates/postings 18
A. GL postings verified DR. 6100.xxxx for the amount of the invoice, CR. 2110.0300 (COMM VENDOR) or CR. 2110.0100 (GOVF vendor for invoice amount DR. 3107.0000 for the amount of the invoice DR. 4801.0000 for the amount available from the PO CR. 4901.0000 for the amount of the invoice CR. 5700.0000 for the amount of the invoice DR. 4610.2000 for the amount that exceeded the PO balance B. Verify that modification to accounting string is reflected on the invoice postings for account 6100.xxxx Page 56
VP
19
ME23N View invoice tab to confirm that Final invoice button is checked (for automation purposes, QTP cannot read the final invoice button indicator because it is displayed in the greyed out area of ME23N. Automation script will use ME22N screen instead which when opened will default to display the last final invoice button status in active mode.)
12/30/05 JGarcia added note for automation purposes.
Step
20
Invoice tab of the Purchase order reflects that the final invoice invoice indicator is checked Added this step for automation purposes: ME52N - revert the cost center value to its original value to enable using the same requisition number in subsequent automation test of this test case 12/30/05 JGarcia Added this to enable using the same requisition number in subsequent automation test of this test case
VP
21
Step
Page 57
Test Case Name Test Script Name V & V Method IFS-R11-AP-IPACs_4_R70 IFS-R11-AP-IPACs_4_R70 IFS FY 2010 CR/SR Owner Modified By Date Modified jgarci23 jgarci23 5/16/2011 2:10:04 PM Description Allow credit postings of IPAC transactions to the suspense account (fund 3885) Pre-Condition Suspense Account 3885; Multi-year and single year funded obligations exist Trading Partners exist, Maintain user profile must have been set to show Parameter ID=fmfg_alc; Parameter value=20090003; Parameter ID+fmfg_pmt_office; Parameter value=bfc Post Condition Verification points passed. (Will need IPAC invoice and bill numbers for Drilldown verification under AP-350 (test case 5) Acceptance Criteria IPAC transactions can be posted to and reversed out of the suspense account, and credit can be posted. Iterations IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3 Requirements AP250 The system shall allow an original positive suspense entry to be modified to a negative balance. (e.g., OPAC (On-line Payment and Collections)/IPAC). GL69 The system shall have the ability to apply unidentified cash to a suspense account. Test Type ZZ - Other Tracking No. see RTVM
Page 58
IFS-R11-AP-IPACs_4_R70 Manual jgarci23 vdeadmin 5/16/2011 2:09:44 PM 5/16/2011 2:09:43 PM Note Type Step
Description CASE DESCRIPTION: Allow credit postings of IPAC transactions to the suspense account (fund AAXX388509)
PRE-CONDITION FOR THE CASE: Suspense Account 3885 (Fund AAXX388509Undistributed Itergovernmental Payments); Multi-year and/or single year funded obligations exist Use vendor "16890" or "69247", be sure Trading Partners exist. This Federal vendor should have a Pmnt.Meth.Supl. value of "03" and a payment method of "I"; User profile (System/User profile/Own data) must have parameter 'fmfg_pmt_office' set to 'BFC'; Find a Requisition (type = OQ) using ZUNLIQ_COMMIT transaction, Fund = 08080912D, Business Area = 0001, Execute. Find one which is at least $100.00. This requisition will be used to create the Manual Obligation in this test case. ...
6/23/05 Lindy Bassichis - clarified the existing information, - added requisition must be at least $100
Step
3 4
POST-CONDITION FOR THE CASE: Verification points passed. Will need IPAC invoice and bill numbers for Drilldown verification under AP-350 (test case 5) ======================================================= ======================================================= ========================================
Step Step
5 Page 59
Step
Scenario 1: Suspense Account Entry of IPAC invoice. After posting against cash, related PO number was identified and suspense account entry is reversed 6 Create Suspense account entry of IPAC invoice using FB01 Enter required fields: Document Date, Type= SA, Company code =2009, Posting date = current date, Period= will default, Reference: = "IPAC Bill #4", Doc. header text:= GSA, Trading Partner BA= 0001, Invoice receipt date= current date PstKy=40, Account=2400.1000, Hit enter Amount= 500.00 , Fund= AAXX388509, click more button, Enter Business area= 0001, Funds Center= IRS, Functional area= alfa, Hit check mark PstKy=50, Account=1010.0600, Hit enter Amount= , click more button, Business area = 0001, Funds Center= IRS, Fund = AAXX388509, Functional area = alfa, Hit check mark Click Post icon Suspense Invoice doument number ... 7 ___________________________ 1/11/06 L Bassichis - removed Currency USD - Invoice receipt date= current date GG - Added text, "Make sure credit amount is less than the invoice amount" after the text, "Repeat Step 6 and post a credit". VP Step
Tcode: FB03 - Display Document and verify related financial transaction postings Document Number should appear, if not enter document number; Financial transaction postings are displayed Verify Proprietary entries = CR. 1010.0600, Dr. 2400.1000 Select Environment/Accounting Documents from menu. Verify no budgetary ledger entries exist. ... hit enter
Click on arrow back icon until returned to the SAP Easy Access menu Repeat Step 6 and post a credit (Note: Make sure credit amount is less than the invoice amount = 300.00); Reference = "IPAC Bill #4" When posting the credit, pstky 40 = Account 1010.0600; pstky 50 = account 2400.1000 Page 60
Step
Click Post Icon Suspense Credit Memo doument number ___________________________ ... 9 Tcode: FB03 - Display Document and verify related financial transaction postings Document Number should appear, if not Enter document number from step 8; Financial transaction postings are displayed Verify Proprietary entries (CR. 2400.1000, DR. 1010.0600) Select Environment/Accounting Documents from menu. Verify no budgetary ledger entries exist. ... 10 Using the Requisition (OQ) idenitified earlier in Step 2 for for a current year fund. A. TCode: ME21N - PO number now is available. Create a manual obligation From the Drop Down Box choose Manual Obligation Vendor = 69247 If Document Overview is on, Click to turn off Click on Selection Variant (the red, blue and green symbol) Double click Purchase Requistions On Purchase Requistion Screen enter the requisiton from Step 2 EXECUTE Your requisition number and line number should appear under the red, blue and green symbol Click little down arrow to display number of lines Drag and drop the first line if more than 1 in the shopping cart (this should populated all necessary fields) Change PO Ouantity and Scheduled Qty to equal the same amount (i.e 2000.00) ENTER then SAVE MO doc # ______________________ B. TCode: MIGO - Receive goods (MIGO) via movement types 103 Purchase Order Number = MO number created above Movement Type = 103 Item OK = check mark (at the bottom of screen) SAVE PE 103 doc # ______________________ Page 61 8/31/06 - L Bassichis - clarified the steps for the MIGO/105 transaction Step hit enter VP
C. TCode: MIGO - Accept goods (MIGO) via movement types 105 Purchase Order Number = MO number created above Movement Type = 105 Item OK = check mark (at the bottom of screen) SAVE PE 105 doc # ______________________ ... 11 T-code: MIR7 - Create Invoice referencing PO created in prior step (Most IPAC transactions in practice are paid against manual type of obligations (i.e. MOs = Miscellaneous Obligations & RWs = Reimburasable Work Orders)) Tcode- MIR7 Use "IPAC Bill #4" as reference number Amount = 500.00 Transaction = Invoice; payment method = I, pmnt meth sup = 03, and Doc type= DD (Direct Disbursement) Save as complete VERIFY using Tcode: MIR4 to get the invoice FI (DD) doc # (accounting document number) ____________________ ... 8/31/06 L Bassichis - At some point after this test case was automated, step 11 was broken out into several steps in this version of the test case. At that time, this step became an action step AND a verify step. 1/11/06 L Bassichis - substep b amount must be less than the amount in substep a 6/28/05 L Bassichis - clarified the FBL1n Page 62 VP
instructions GG - Added text "Save as Complete" in line item (b). GG - added text to line item (c) for clarification. Text added included, "From menu bar", "enter in" and "for credit memo". 12 Tcode MIR7 Create Credit memo referencing PO for the credit. Use "IPAC Bill #4" as reference number Amount = 300.00 Transaction = Credit Memo, hit Enter; Document date = current date; Amount= 300.00 $ amount less than invoice - the amount in (a); Payment method = I, pmnt meth sup = 03 and Doc type = KG (Vendor Credit Memo), Save as Completed Note Credit Memo doc # ____________________ A. Tcode MIR4 to get the invoice FI (KG) doc # (accounting document number for invoice) ____________________ 8/31/06 L Bassichis - At some point after this test case was automated, step 11 was broken out into several steps in this version of the test case. At that time, this step became an action step AND a verify step. 8/31/06 L Page 63 VP
13
TCode FBL1N - use vendor 69247
Step
drill down on invoice (DD). On menu bar select Display/Change, edit Assignment field to enter FI (KG) doc # above for credit memo.
Bassichis - At some point after this test case was automated, step 11 was broken out into several steps in this version of the test case. This step was broken out from ol step 11. 8/31/06 L Bassichis - At some point after this test case was automated, step 11 was broken out into several steps in this version of the test case. At that time, this step became an action step AND a verify step. 8/31/06 L Bassichis VP
14
Run F110 on the DD document - run payment proposal and payment run to see that the credit amount was netted out from the invoice amount - Proposal should be for 200.00. Note IP doc # ____________________
15
A. Run FB08 - Reverse Suspense account entry of IPAC invoice (1st Document created in step 6) Page 64
Step
Document no. = IPAC Invoice Suspense Account document (from Step 6) Reversal Reason = 01 Click on 'Display before reversal' push button. Select from menu bar Document/Reverse Enter Posting date Save Doc # (reversal of IPAC invoice) _____________________
- At some point after this test case was automated, and step 11 was broken out into several steps in this version of the test case, this step became step 15 (it was step 12). 6/24/05 Lindy Bassichis - clarified this is to be run for 2 documents GG - Deleted text " Double click on the item to display the document" and replace it with text "Click on Display before reversal push button". Moved text "Reversal
Page 65
Reason (01) before the text "Click on Display ......" stated above. Deleted text "Go to Document Display" 16 Run FB03 - Display each Document created in step 15 and verify related financial transaction postings Enter document number; company code, fiscal year; hit enter 6/24/05 Lindy Bassichis - clarified this is to be run for both documents VP
Financial transaction postings are displayed Verify Proprietary entries (Dr. 1010.0600, Cr. 2400.1000) Select Environment/Accounting Documents from menu. Verify no budgetary ledger entries exist
17
TCode FB08 - Reverse Credit entry of IPAC invoice (2nd Document created in step 8) Document no. = IPAC Credit document (from Step 8) Reversal Reason = 01 Click on 'Display before reversal' push button. Select from menu bar Document/Reverse Enter Posting date Click on "Reverse Document" button (next to green check mark) Doc # (reversal of IPAC credit) _____________________ Related financial transactions posted accordingly
6/24/05 Lindy Bassichis - clarified this is to be run for both documents
Step
18
Run FB03 - Display each Document created in step 17 and verify related financial Page 66
VP
transaction postings Enter document number; company code, fiscal year; hit enter
Financial transaction postings are displayed Dr. 40/2400.1000; Cr. 50/1010.0600 Select Environment/Accounting Documents from menu. Verify no budgetary ledger entries exist 19 Run ME23N - Click on the 'Display/Change' icon at the top. (If system year end process limitation exists where PO balances have not been carried forward, tester cannot modify PO without PR reference. Instead, create a manual PO without requisition reference.) Modify the PO created in step 10 by adding a line 2 for 100.00 using expired funds without referencing a requisition. AccAssCat = K (3 way match). Make sure to put in the material group in material data tab. If funds are not available, try to deobligate/decommit funds from unexpired funds for use in this testing (NOTE on 09/14/205: Based on info provided by JLevitan - business rule is always to modify the related requisition if using unexpired funds. If using expired funds, debit will be against 4650 account and credit will be to the 4881 account) 1/11/06 L Bassichis - added AccAssCat = K (3 way match) 09/14/2005: inserted "using expired funds" and added NOTE: as a result postings will change to show 4650 and 4881 accounts VP Step
20
Tcode ME23N - Verify the PO was modified, and posted to the following GL accounts: Dr. 40/4650.0000, Cr. 50/4881.0000 for expired funds; Dr. 4700.0000 and Cr. 4801.0000 for unexpired funds
21
MIGO type 101 - Record Goods receipt and acceptance for the new line item on the PO for $100.00. Click Item OK check box (at the bottom of the screen) for the line to use. Save Document number _________________________ Page 67
MIGO type 101 Click OK check box (at the bottom of
Step
...
the screen) for the line to use. 6/30/05 L Bassichis - added postings for asset account VP
22
MB03 - Verify material document generated and posted to the following accounts: Select Environment/Accounting documents Select 1st Accounting document, values should be: Dr. 6100.xxxx, Cr. 2190.0000 (if this was an Asset/1750.xxxx, 40/8802.0000 50/8801.0000) Select 2nd Accounting document (Budgetary ledger), values should be: Dr. 4801.0000, Cr. 4901.0000 Dr. 3107.0000, Cr. 5700.0000 ...
23
This step originally calls for identifying the PO
1/11/06 L Bassichis - removed 'Identify a PO line item in excess of the suspense posting that partially accounts for the original suspense posting. (ME23n)' 1/11/06 L Bassichis - added to use the Obligation and line from step 15
Step
24
Record the invoice (MIR7) against the PO line item added in Step 19. Make sure PO line has goods receipts and acceptance) Tcode- MIR7 Transaction = Invoice; Invoice date = today's date; Use the Obligation and line # created in step 15 Reference = "IPAC Bill #4"; Amount = 100.00; Payment method = I; Pmnt meth sup = 03; Doc type= DD Direct Disbursement Click on Save as completed button Page 68
Step
Document # _______________________ FI document # _____________________
9/9/05 L Bassichs -added the Amount field 6/27/05 Lindy Bassichis - added more specifics about what to enter
25
Verify the invoice posted to the general ledger as follows through MIR4: Dr. 86/2190.0000, Cr. 31/2110.0100 for invoice
VP
26
Record the credit memo (MIR7) against the PO line item identified above. (Make sure PO line has goods receipts and acceptance) Tcode- MIR7 Create credit memo: Amount = 10.00; Reference = "IPAC Bill #4"; Payment method = I; Pmnt meth sup = 03; Doc type= KG vendor credit memo Click on Save as complete button Document # _______________________ FI document # _____________________
6/24/05 Lindy Bassichis - clarified this is to be run for 2 documents from step 19 GG - Added text to the first sentence for clarification. Deleted the second sentence of "The remaining NEGATIVE balance was caused by
Step
Page 69
the inclusion of an IPAC credite received in the same original IPAC suspense posting". Added text at end of last sentence of "for reversals of both the IPAC invoice charge and credit charge. 09/14/2005 JVGarcia: indicated that this is not applicable 27 Verify the IPAC direct disbursement posted to the general ledger as follows through MIR4 Dr. 21/2110.0100, Cr.96/2190.0000 for credit memo 6/27/05 Lindy Bassichis - added the trans code to use for verification 09/14/2005 JVGarcia: indicated that this is not applicable 28 Use Tcode FBL1N to get the FI document # 730000XXXX relating to DD disbursing type. Change KG document assignment field to show the FI document number Page 70 6/27/05 Lindy Step VP
Bassichis - added comments clarifying the use of Tcode FBL1N. Also, replaced FBLIN with FBL1N 29 A. (F110) Run the payment program to record the direct disbursement entered in step 22. Net payment in the proposal and in the payment run will show $90 (which is the net between the amount of the invoice for $100 and the credit memo for $10) B. Tcode FBL1N - to verify postings noted in step 27 Vendor = one used for this test case; All Items; date; Execute Double click on each IP (IPAC) document; click on Overview icon to see IP doc postings Select from menu, Environment/Accounting documents to see BL postings Verify the postings for each IP payment document as follows: Doc Overview icon: Dr. 25 & 38/2110.0100, Cr. 50/1010.0600 (2110.0100 accounts show each for invoice and credit memo amounts) Select Environment/Accounting documents Select Accounting document Dr. 40/4901.0000, Cr. 50/4902.0000 (shows net amount) ... 32 Steps 32-42 will make sure that postings are made correctly when amount of invoice and credit memo are the same and will be netted out against each Record an invoice (MIR7) agaist the same PO above, line 1 (Make sure PO has goods receipts and acceptance) Tcode- MIR7 Page 71 09/14/2005: Steps 28-33 been added to make sure that the credit memo offset functionality Step Step
30
VP
31
VP
Transaction = Invoice; Invoice date = today's date Reference = "IPAC Bill #4"; Amount = 150.00; Payment method = I; = 03; Doc type= DD Direct Disbursement Click on Save as complete button Document # _______________________
Pmnt meth sup
works if the amounts are the same
33
TCode Mir4 To capture the FI document for the Invoice FI document # _____________________
Step
34
Record a credit memot (MIR7) agaist the same PO, line 1 above (Make sure PO has goods receipts and acceptance) Tcode- MIR7 Transaction = Credit memo: Amount = 150.00; Credit Memo date = Reference = "IPAC Bill #4"; Payment method = I; Pmnt meth sup = 03; Doc type= KG vendor credit memo Click on Save as complete button Document # _______________________
Step
35
TCode Mir4 To capture the FI document for the Credit Memo FI document # _____________________
Step
36
TCODE FBL1N Select All items and enter posting date Click on the the KG credit memo document Select Display <->Change from icon bar and enter the invoice FI document number into the text field SAVE Page 72
1/11/06 L Bassichis - added to use All items
VP
... 37 F-28 Document type = "YY" Reference and Doc.header text = FI document number of the credit memo Bank date / Account = 1010.0110 Amount = $150.00 Open Item selection account = 69247 Account type = "K" Select Document number radio button, hit enter Input the FI document number of the credit memo Click "Process Open Items" Select the items to offset for $150.00 Net amount at bottom of screen should be equal to zero SAVE 38 Review FI document using FB03 Proprietary DR 1010.0110; CR 2110.0100 Environment/Accounting documents Accounting document DR 4902.0000; CR4901.0000 ... 39 1/11/06 L Bassichis - added Document type = "KZ" Step VP Step
F-53 Document type = "KZ" Document date = current date Reference and Doc.header text = FI document number of the invoice Bank date account = 1010.0110 Amount = $150.00 Open Item selection account = 69247 Account type = "K" Select Document number radio button, hit enter Input the FI document number of the invoice Page 73
Click "Process Open Items" Select the items to offset for $150.00 Net amount at bottom of screen should be equal to zero SAVE 40 Review FI document using FB03 Verify posting for the KZ document number from previous step. DR 2110.0100 CR 1010.0110 Environment/Accounting documents Accounting document DR 4901.0000; CR4902.0000 11/16/2005 LWheeler Verify posting for the KZ document number from previous step. VP
41 In FBL1N, verify that the DD, KG, YY and KZ documents display as cleared documents 42 Query for all activity posted in IFS referencing the IPAC bill number "IPAC Bill #4" Tcode (FB03) Click on List icon Enter Posting Date Enter "IPAC BILL #4" in Reference Number. Press Enter Execute (F8) Verify that the original suspense entry (from Step 6 and 8), the invoice's DD and KG documents (noted in step 11, 24, 33, 12, 26, 35), the adjusted/reversed supense documents entry (steps 15 and 17) are all displayed. This display is possible only if the user used the same reference number when creating the related documents 1/11/06 L Bassichis - added Click on List icon 1/04/2006 LWheeler Changed Enter "Fiscal Year" to Posting Date and changed Reference "Field" to Number
Step
VP
Page 74
Test Case Name Test Script Name V & V Method IFS-R11-AP-ManualSchedules_1_R70 IFS-R11-AP-ManualSchedules_1_R70 IFS FY 2010 CR/SR Owner Modified By Date Modified jgarci23 jgarci23 5/16/2011 2:10:46 PM Description Record a manual schedule for a decoy check. Scenario assumes selection of payment meth. M and posting to fund account without referencing obligation number. SAP Transaction: MIR7 BCP Sub-process: 217 Enter Payment information into IFS and/or Prime (Commercial, Travel/Relo) 281 Manually Certify Payments AD01 (commercial AP, Travel/Relo) Pre-Condition Payment method M = Manual Payments been added Post Condition Decoy check is written and posted as a cash disbursement. Acceptance Criteria Decoy check is written and posted as a cash disbursement. Iterations IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3 Requirements AP222 The system shall have the ability to create an individual, manual (e.g. Decoy Checks), or no-check (i.e., payment adjustments) payment from a decentralized location. AP318 The system shall have the capability to process "Special Handling" of selected payments (e.g., decoy checks, FICA over held). AP319 The system shall have the capability to process "Special Handling" payments by direct payment (i.e., does not require a supporting obligation or receipt and acceptance). AP320 The system shall provide user defined transaction types that support "Special Handling" payments (e.g., decoy checks, FICA over held payments). Test Type ZZ - Other Tracking No. see RTVM
Page 75
IFS-R11-AP-ManualSchedules_1_R70 Manual jgarci23 vdeadmin 5/16/2011 2:10:25 PM 5/16/2011 2:10:24 PM Note Type Step
Description CASE DESCRIPTION: Record a manual schedule for specially handled payments such as decoy check. Scenario assumes selection of payment meth. M and posting to a fund account and business area without referencing obligation number. This testing has been modified to conform with new process used for manual schedule payments as provided by Jim Levitan on 05/04/2011 SAP Transaction: MIR7
PRE-CONDITION FOR THE CASE: Payment method M = Manual Payments been added Tcode: XK03 Find a One-Time Commercial Vendor (search for Account Group=OTVE). If the vendor doesn't have Payment Method 'M' (manual), then change the vendor to have 'M'. Vendor #_______________
8/31/05 - L. Bassichis - added info about commercial One-TimeVendor 9/20/2005 added transaction code to find vendor (Tcode: XK03)
Step
3 4
POST-CONDITION FOR THE CASE: Special handling payment is written and posted as a cash disbursement TCode: MIR7 Payment tab: Payment method = M Details tab: Document type = DC-Special investigations Page 76
Step Step
GL account tab:GL Acct.=6100.2528; Amount = $nnn; Fund = 11110913D; Bus Area = 0001; Func Area=5H Update vendor info SAVE as complete Doc# = ________________________ 5 TCode: MIR4 Verify Invoice entries as follows: GL impact of FI Invoice is DR 6100.2528 CR 2110.0500 DR 4610.2000 CR 4901.0000 DR 3107.0000 CR 5700.0000 TCode F-53 to post against cash Date: current date Type = KZ Reference = nnn Bank account = 1010.0110 Business area = 0001 Amount = $nnn Account = 976154 account type = K Enter Highlight amount $1000 Save Based on consultations with Jim Levitan, there is no need to process F110 and treasury confirmation for decoy checks. Beckley will have to use TCode F-53 to clear manual check issued against the cash account note: JVGarcia 01/06/2011 Page 77 VP
Step
TCode FB03 Verify postings of DR 2110.0500 CR 1010.0110 DR 4901.0000 CR 4902.0000
VP
Page 78
Test Case Name Test Script Name V & V Method IFS-R11-AP-NMP_2A_R70 IFS-R11-AP-NMP_2A_R70 IFS FY 2010 CR/SR Owner Modified By Date Modified jgarci23 jgarci23 5/16/2011 2:11:23 PM Description Process a no-match payment that posts to the general ledger account 6100.4204 as an obligate and pay transaction. BCP Sub-process: 217 Enter Payment information into IFS and/or Prime (Commercial, Travel/Relo) Pre-Condition None
Post Condition None Acceptance Criteria All validation points are satisfied Iterations IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3 Requirements AP339 Provide the capability to process "obligate and pay" transactions where payment scheduling and obligation occurs simultaneously. TAX45 The system shall select SOC 4204 payments (e.g., judgments and awards)) by employee by calendar year for 1099-MISC purposes. Test Type ZZ - Other Tracking No. See RTVM
Page 79
IFS-R11-AP-NMP_2A_R70 Manual jgarci23 vdeadmin 5/16/2011 2:11:09 PM 5/16/2011 2:11:08 PM Note Type Step
Description CASE DESCRIPTION: Process a no-match payment that posts to the general ledger account 6100.4204 as an obligate and pay transaction.
PRE-CONDITION FOR THE CASE:Vendor account exists in IFS with EFT bank information Fund, FA and committent item (42*) must have money. Vendor to be used must be an EMPV vendor (N/A --> and his/her email address set to be under the name of the tester or the developer) Use T-code XK03 to obtain EMPV Vendor number, EFT bank information and set e-mail address to tester's name. Run T-code ZIRSFSTR using Commitment item 42* and identify a Fund/Fund center/FA (functional area) that has money.
12/15/05 L Bassichis - added the commitment item should be 42* in the ZIRSFSTR search. 10/27/2005 JoeTirella Added text: Use T-code XK03 to obtain EMPV Vendor number, EFT bank information and set email address to tester's name. Use T-code ZIRSFST to verify a FA
Step
Page 80
(functional area) and commitment item has money. 3 4 POST-CONDITION FOR THE CASE: Invoice paid and cleared. ======================================================= ======================================================= ======================================== Process Invoice for settlement/award (SOC or commitment item 4204). Invoice - MIR7 Basic Data tab: Invoice date = current date Reference = TEST Amount = 4500.00 Currency key = USD Tax code field = blank out default value Payment tab: Baseline date = current date Payment terms = Z000 Payment method = P Details tab: Invoicing Party =2000014864 GL tab: Reference to Vendor popup = adopt GL account tab Enter GL account 6100.4204, amount (same as invoice amount), business area = 0001, fund = 11110912D, cost center =W231211, FA =2C, commitment item will default to "42"xx. (Examples: Functional area 64, commitment item 2009/42). Click the Save as complete button Note document number ____________________ ... Page 81 10/27/2005 Joe Tirella Added text: commitment item will default to "42"xx. Note document number ___________ ______ 04/08/2010 jgarcia: test under RT1 for 04/2010 regression used fund=101009 13D; FA=7S Step Step
Step
Invoice routed for approval, or posted if less than $100. If routed for approval, approve invoice (note need AP approval log on) Workflow - SBWP if applicable Log in under appropriate work flow role Inbox -> Workflow = double click on workflow Select appropriate document to approve Review document -> green arrow back Choose = Approve invoice
Step
Payment - F110 Run date = today's date Identification = Parameter tab Company codes = 2009 Pmnt meths = PC Next p/date = 30 days from current date Vendor = Additional Log tab Due date check = check Payment method selection in all cases = check Line items of the payment documents = check Vendor (from/to) = Status tab Exit editing - Save data? = yes Schedule Proposal Schedule Proposal popup = (check) start immediately Select green check Display Proposal Schedule payment run Schedule Payment popup = (check) Create payment medium Display Payment { Tcode:F110) Note document number ____________________ Page 82
10/27/05 Joe Tirella Added text: Note document number ___________ ________
Step
Treasury Confirmation FMFG_treasury_confir Agency Location Code = 20090002 File name = select IRS_20090002 from Variant Directory Execute Schedule Nbr = select appropriate ID Confirm date = today's date Check number = random number starting with '9' Local curr. Pmnt amnt =4500.00 Save Note document number ____________________
10/27/05 Joe Tirella Added text: Note document number ___________ ________
Step
T-CODE: FB03 A. Verify GL updates to DR6100.4204, CR 2110.0400, DR4610.2000, CR4901.0000, DR3107.0000, CR5700.0000 Tcode:MIR4 Invoice Document ---> Other invoice document Enter document from step 5 Green check Follow on documents B. Verify ZP Document entries via FB03 for document created under step 7 DR 2110.0400; CR 2120.1000 C. Verify ZV document entries via FB03 for document created under step 8 DR 2120.1000; CR 1010.0110 DR 4901.0000; CR 4902.0000
VP
Page 83
Test Case Name Test Script Name V & V Method IFS-R11-AP-PXL_2_R70 IFS-R11-AP-PXL_2_R70 IFS FY 2010 CR/SR Owner Modified By Date Modified jgarci23 jgarci23 5/16/2011 2:12:28 PM Description Assume that two check payments were returned as stale (14-month limited payability) and had to be cancelled. Cancel Check for deletion and return money to budget. Pre-Condition Update with referenced invoice test cases(ref.: i.e.: IFS-R1-AP-INV.11 & IFS-R1-AP-INV.20). Vendor used has both payment method of "C" and "D" Post Condition Verification points passed. Acceptance Criteria One check re-issued and one check cancelled. Iterations IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3 Requirements AP247 The system shall reissue cancelled checks by creating an additional uniquely numbered transaction, using the same financial detail and referencing the old/cancelled transaction. AP252 The system shall allow an EFT payment to be replaced with a check or a check with an EFT payment if the bank information or address needs to be corrected. AP253 The system shall allow a replacement of a check from the same record as opposed to creating a new record. (e.g., Check is cancelled because it is lost. Replace check off of same record as opposed to creating a new record.) AP51 Reestablish payables for voided checks or checks or EFTs that have been returned but have not been negotiated, and allow for reversing the accounting transaction leading to the disbursement and reestablishing a payable, as appropriate. AP249 The system shall post appropriate entries for check cancellations. (e.g., amounts properly recorded in allotment, allocation, appropriation, un-liquidated obligations/accrual.) AP406 The system shall process all cancellations of all A/P transactions by posting an additional transaction that clearly references the original transaction. AP407 The system shall process the replacement of all A/P transactions in system that are being replaced with an additional transaction that clearly references the original transaction. Test Type Tracking No. Page 84
ZZ - Other
see RTVM
Page 85
IFS-R11-AP-PXL_2_R70 Manual jgarci23 vdeadmin 5/16/2011 2:12:09 PM 5/16/2011 2:12:08 PM Note GG - added sentence beginning with 'Also, a third EFT/check .... '. Type Step
Description CASE DESCRIPTION: Assume that two check payments were returned as stale (14-month limited payability) and had to be cancelled. Cancel Check for deletion and return money to budget. Verify that entries are entered in allotment, allocation, appropriation, unliquidated obligations/accrual as appropriate. Process payment cancellation under a different accounting period. One check will be re-issued and the other cancelled. Also, a third EFT/Check payment confirmation was processed with the wrong check/eft # so it needs to be reversed and re-confirmed with the correct check/eft #. Treasury Confirmation: FMFG_TREASURY_CONFIR Reverse Confirmation: FMFG_TREAS_REVERSE Cancel Invoice Document: MR8M Display document: FB03 Post Goods Receipt for PO: MIGO (undo Goods Receipt) Display Material Document: MB03 ......
PRE-CONDITION FOR THE CASE: Update with referenced invoice test cases(ref.: i.e.: IFSR1-AP-INV.11 & IFS-R1-AP-INV.20). Vendor used has both payment method of "C" and "D" For SP17/18, pre-condition are incorporated as part of test case starting from step4
Step
3 4
POST-CONDITION FOR THE CASE: Verification Points Passed. TCode XK02 This step is only applicable if tester has to create his own PO. Else, bypass and go to next step Vendor =60994 F7 or Select All icon Click on green check mark or hit enter Page 86 02/13/2007 JGarcia steps were redlined and renumbered to provide
Step Step
F8 or hit next screen icon 4 times On payment methods field, value = DC to reflect both EFT(D) and check (C) payment methods SAVE Message of "Changes have been made" is displayed at bottom of screen { Tcode: XK02}
processes needed to create preconditions. Likewise added verification of F110 docs and also split the steps relating to reissuance and reconfirmatio n of payments 05/15/2009 JG - Added statement of "BEFORE EXECUTING MIGO: Precondition test cases need not be run for regression testing. For regression testing, search an open CY funded PO or create PO with at least $60 balance in it. Take note of vendor # Step
Execute MIGO BEFORE EXECUTING MIGO: Precondition test cases need not be run for regression testing. For regression testing, search an open CY funded PO or create PO with at least $60 balance in it. Take note of vendor # ____1370886____and PO# 2000053473 line 1 1. Enter transaction MIGO 2. Purchase Order =2000035211 TAKE NOTE OF PO LINE NUMBER BEING USED 3. Movement type = 101 (GR Good receipt) located on topline's right most icon 4. CHANGE document date =30 days ago 5. Posting date =30 days ago 6. Hit the enter key 7. In QTY tab, change amount to $60, then click on the Item Okay check box at bottom of screen 8. Save the transaction 9. Note the material movement document created; Document created = ______________ { Tcode: MIGO} NOTE: Can use PO#2000035211 starting in FY2011
Page 87
________and PO# __________" 6 Enter an invoice against the purchase order 1. Execute transaction MIR7 2. Invoice Date =30 days ago 3. Posting date =30 days ago 4. Purchase order = PO# 2000053473 line 1 5. Hit enter 6. Reference = Test 7. Amount = $30.00 8. Amount and Quantity columns at bottom grid = $30.00 each 9. Hit enter to get past info messages 10. Click on the payment tab 11. Payment terms = Z000 12. Payment method = C (check) 13. Click "Save as Completed" button 14. Hit enter to get past info messages 15. Invoice is saved when message at bottom of screen shows "Invoice document -----has been saved as complete Note the created document = _______________ { Tcode: MIR7} 7 Enter a second invoice against the purchase order 1. Execute transaction MIR7 2. Invoice Date = 30 days ago 3. Posting date = 30 days ago 4. Purchase order = PO# 2000053473 line 1 5. Hit enter 6. Reference = Test 7. Amount = $20.00 8. Amount and Quantity columns at bottom grid = $20.00 each 9. Hit enter to get past info messages 10. Click on the payment tab 11. Payment terms = Z000 Page 88 Step Step
12. Payment method = C (check) 13. Click "Save as Completed" button 14. Hit enter to get past info messages 15. Invoice is saved when message at bottom of screen shows "Invoice document -----has been saved as complete Note the created document = _______________ { Tcode: MIR7}
Enter a third invoice against the purchase order 1. Execute transaction MIR7 2. Invoice Date =30 days ago 3. Posting date =30 days ago" 4. Purchase order = PO# 2000053473 line 1 5. Hit enter 6. Reference = Test 7. Amount = $10.00 8. Amount and Quantity columns at bottom grid = $10.00 each 9. Hit enter to get past info messages 10. Click on the payment tab 11. Payment terms = Z000 12. Payment method = D (EFT-ACH/CCD) 13. Click "Save as Completed" button 14. Hit enter to get past info messages 15. Invoice is saved when message at bottom of screen shows "Invoice document -----has been saved as complete Note the created document = _____________ { Tcode: MIR7}
Step
9 Purchase oder/other purch.order from menu list Enter purchase order above of 2000053473 and hit other document button Select Purchase Order History tab Drill down on the $30 invoice, click follow on documents and note the accounting document displayed , i.e. 510010nnnn = _______________________ Page 89
Step
Close "List of documents in Accounting" message box Green arrow back Drill down on the $20 invoice, click follow on documents and note the accounting document displayed , i.e. 510010nnnn = _______________________ Close "List of documents in Accounting" message box Green arrow back Drill down on the $10 invoice, click follow on documents and note the accounting document displayed , i.e. 510010nnnn = _______________________ Close "List of documents in Accounting" message box Green arrow back Tcode: ME23N } 10 Create the payment proposal for check payments 1. Execute transaction F110 2. Run date = '%30 days ago %" 3. Identification - any value, ie. ABC 4. Click on the parameters tab; posting date=30 days ago; docs entered to = today's date 5. Company code = 2009 6. Payment method =C 7. Next payment date = "% any future date%" 8. Vendor = 1370886 9. Click on Free selection tab 10. On Field name dropdown box, select "document number" 11. Enter the the document numbers noted above for $30 & $20 invoices in the values field, entering one value on each line 12. Click on Additional Log tab 13 Due date check = X 14. Payment method selection in all cases = X 15. Line items of the payment document = X 16. Vendor = vendor specified on the obligation 17. Save parameters 18. Green arrow back 19. Click on the proposal icon 20. Start immediately = X Page 90 Step
21. Green check mark 22. View the proposal (eyeglasses proposal pushbutton) Execute the payment run for check payments Green arrow back 1. Click on Edit >Payment >Schedule Payment or click on pmnt run pushbutton 2. Start date ='%30 days ago %" 3. Start time = 00:00:00 (should default) 4. Click on create payment medium box 5. Green check mark to Execute 6. Message displays that payment has been scheduled 6. View the payment list by clicking on green check icon { Tcode: F110} Take note of payment document number that is displayed on around the eight line of the log document number = ___________________________ document number = ___________________________ { Tcode: F110}
{ Tcode: F110}
11
Verify G/L and special purpose ledger postings For ZP document DR 2110.0300 CR 2120.1000
VP
12
Process Treasury confirmation for check payments TCODE: FMFG_TREASURY_CONFIR Page 91
Step
Agency Location code defaults to 20090002 Select Goto/Variants/Get from menu, double click Variant name 20090002 Hit execute button Click on schedule number field, click on pick list bubble to the right of field, select "%ABC %" from possible entries Hit Start Search (check) button Double click on the Run on Value line and select schedule Enter confirm date = use %30 days ago% Enter values into Check number range from and to column. From and to will have 2 consecutive values to cover the 2 check payments, i.e., 91nnnnnnnnnn1 and 91nnnnnnnnnn2 Amount column = $50.00 The above information in practice is received from Treasury which provides for the comparison of the agency's payment schedule and disbursing office's accomplished payment schedule Click Save (diskette) icon or do press control + S Notice that counts and amounts are balanced between Treasury and agency SAVE Take note of document numbers generated for use in the next step _________________, _____________________ Click green arrow back icon { Tcode: FMFG_TREASURY_CONFIR}
13 FB03 for document number just created Verify G/L postings to accounting documents and Special Purpose Ledgers. DR 2120.1000 CR 1010.0110 DR 4901.0000 CR 4902.0000 Page 92
VP
14
Run the Treasury Confirmation: Document or Schedule Reversal program for check payments Tcode: FMFG_TC_REV_Checks HouseBank = TREAS Account ID = IRS Enter check number information. If two checks have consecutive numbers then can reverse two checks at the same time by designating check number range From Check number = 91nnnnnnnnnn1 To Check number = 91nnnnnnnnnn2 Document date = today's date Posting date = today's date Reversal Reason: 01 Company Code: 2009 Void Reason: 11 or right click and select from possible entries menu Hit execute (clock) icon or press F8 key "Confirm" message box displays Click "Yes" button Click on the green arrow back icon or hit F3 key
05/15/09 JG : removed "Message of Document 2000nnnnnn was posted in company code 2009". This msg does not display but a window instead will display the documents that cleared the payment documents.
Step
Note only for subsequent steps: First check payment will be completely reversed and cancelled Second check payment will be reissued { TCode: FMFG_TC_REV_Checks} 15 Treasury Confirmation: Document or Schedule Reversal window displayed Message of "Document 2000nnnnnn was posted in company code 2009 Information on the clearing document, payment document, reversal document and check numbers are displayed Note: reversal document number for $30 clearing doc _______________________ Page 93 VP
reversal document number for $20 clearing doc _______________________ reversal document number for $30 payment doc _______________________ reversal document number for $20 payment doc _______________________ Back arrow until SAP Easy Access window displayed 16 FB03 to view postings on the reversal of the two check payment clearing docs DR 1010.0110 CR 2120.1000 FB03 to view BL postings against the 2 original ZV document numbers created in step 13 DR 4902.0000 CR 4901.0000 If reversing by check number, the payment document will also be reversed. Postings will be DR 2120.1000 CR 2110.0300 {TCode: FB03 } 17 Create the payment proposal for EFT payment 1. Execute transaction F110 2. Run date = days ago 3. Identification - any value, ie. ABC 4. Click on the parameters tab; posting date=30 days ago; docs entered to = today's date 5. Company code = 2009 6. Payment method =D 7. Next payment date = "% any future date%" 8. Vendor = 1370886 9. Click on Free selection tab 10. On Field name dropdown box, select "document number" 11. Enter the the document no.noted in step 9 for the $10 EFT invoice in the values field 12. Click on Additional Log tab 13 Due date check = X 14. Payment method selection in all cases = X 15. Line items of the payment document = X 16. Vendor = vendor specified on the obligation Page 94 Step VP
17. Save parameters 18. Green arrow back 19. Click on the proposal icon 20. Start immediately = X 21. Green check mark 22. View the proposal (eyeglasses proposal pushbutton) Execute the payment run for the EFT payment Green arrow back 1. Click on Edit >Payment >Schedule Payment or click on pmnt run pushbutton 2. Start date ='%30 days ago %" 3. Start time = 00:00:00 (should default) 4. Click on create payment medium box 5. Green check mark to Execute 6. Message displays that payment has been scheduled 6. View the payment list by clicking on green check icon { Tcode: F110} Take note of payment document number that is displayed on around the eight line of the log document number = ___________________________ { Tcode: F110}
18
Verify G/L and special purpose ledger postings For ZP document DR 2110.0300 CR 2120.1000 Page 95
VP
19
Process Treasury confirmation for the EFT payment TCODE: FMFG_TREASURY_CONFIR Agency Location code defaults to 20090002 Select Goto/Variants/Get from menu, double click Variant name 20090002 Hit execute button Click on schedule number field, click on pick list bubble to the right of field, select "%DEF %" from possible entries Hit Start Search (check) button Double click on the Run on Value line and select schedule Enter confirm date = use %30 days ago% Enter values into Check number range from column, i.e. 91nnnnnnnnnn3 Amount column = $10.00 The above information in practice is received from Treasury which provides for the comparison of the agency's payment schedule and disbursing office's accomplished payment schedule Click Save (diskette) icon or do press control + S Notice that counts and amounts are balanced between Treasury and agency SAVE Take note of document number generated for use in the next step ________________ Click green arrow back icon { Tcode: FMFG_TREASURY_CONFIR}
Step
20
FB03 for document number just created Verify G/L postings to accounting documents and Special Purpose Ledgers. DR 2120.1000 CR 1010.0110 DR 4901.0000 CR 4902.0000 Run the Treasury Confirmation: Document or Schedule Reversal program by schedule number for the EFT payment Tcode: FMFG_TREAS_REVERSE Page 96
VP
21
Step
Activate the schedule number button (3rd) Schedule number = select "%DEF%" from drop down Reversal Reason: 06 or right click and select from possible entries menu Company Code: 2009 Void Reason: 11 or right click and select from possible entries menu Hit execute (clock) icon or press F8 key Message of "Document 2000nnnnnn was posted in company code 2009 Click on the green arrow back icon or hit F3 key Note only: First check payment will be completely reversed and cancelled Second check payment will be reissued { TCode: FMFG_TREAS_REVERSE } 22 Treasury Confirmation: Document or Schedule Reversal window displayed Message of "Document 2000nnnnnn was posted in company code 2009 Information on the payment document, reversal document and check number is displayed Note reversal document number for $10.00 clearing doc =_______________ Back arrow until SAP Easy Access window displayed VP
23
View the effect of the reversal document on Accounting documents, i.e., allotment, allocation, appropriation, unliquidated obligation/accrual as appropriate) thru: TCode: FB03 using document number noted in previous step FB03 to view postings on the reversal of the clearing doc DR 1010.0110 CR 2120.1000 FB03 to view BL postings against the original ZV document number created in step 21 (TO GET THE BUDGETARY LEDGER POSTINGS CREATED BY THE REVERSAL OF THE ZV CONFIRMATION DOC, YOU MUST GO TO THE ORIGINAL ZV DOCUMENT AND THEN CLICK ON ENVIRONMENT>ACCOUNTING DOCUMENTS. A new acctg document will display for its Page 97
05152009JG- replaced "second accounting document" with "new accounting document"
VP
reversal.) DR 4902.0000 CR 4901.0000
24
TCode ME23N View Purchase Order history tab Note invoice number for the $30 invoice __________________
Step
25
Cancel the $30 invoice (first one), use MR8M Enter invoice number from above reversal reason = 06 SAVE SIT2 Notes: G/L Posting Guide does not include posting model for cancel invoice so it is assumed that it would be the opposite of invoice creation postings which would be DR 2110.0300 CR 2190.0000 for Commercial 3-way Commit & Oblig w/o disc or int). Tcode: MR8M
Step
26
MR8M: Verify invoice reversal document is created and a message of "Document reversed with no. 5105nnnnnn: Please manually clear FI documents" MIR4: document number just created; document display; click on follow on documents Drill down on accounting document to verify G/L postings for cancellation document DR 2110.0300 CR 2190.0000
VP
27
F-44 Clear the FI document for the reversal against the FI document of the original invoice noted from step 9 for the $30 invoice Enter vendor # in Account field. Page 98
Step
Clearing date = defaults to current date; Period = defaults to current period; company code = defaults to 2009; Click 'Process open items' push button. If receive Information pop-up window for 'withhold tax info ignored' click green check mark. Highlight amounts being cleared in blue (in this case the $30 invoice) then SAVE Status line on screen displays "Document 100nnnnnn was posted in company code 2009 Note doc # __________________ 28 TCODE FBL1N Vendor = "%15665%" select dynamic selection for document number 100nnnnnn noted above Click all items Verify the FI documents are displayed as cleared items in FBL1N MIGO to reverse Goods Receipt Enter Obligation # and line number above Enter 102 (on the upper right corner) to bring up the item Qty = 30 Check the Item OK checkbox. Save. Jot down the doc # __________________ VP
29
Step
30
MB03 using doc# noted in previous step Verify G/Lpostings for MIGO reversal. DR 2190.0000 CR 6100.nnnn (Cr. 1750.xxxx if asset account related) DR 4901.0000 DR 5700.0000 CR 3107.0000 CR 4801.0000 (addtl postings if asset related: DR 8801.0000, CR 8802.0000) Page 99
05/27/2008 JG -script modified to clarify posting if PO used is for procurement that is asset account related
VP
31
Cancel or reduce Obligation relating to the reversed invoice. ME22N - highlight line then click trash can icon to delete line or reduce the amount by $30 Save
Step
32
Verify BL document If relating to current year funds Dr. 4801.0000
Cr. 4700.0000 or Cr. 4610.2000
NOTE: 4610.2000 is credited if "requisition closed" status was flagged before obligation is cancelled. 4700.0000 is credited if requisition remains in open status before the obligation is cancelled If related to prior year obligated funds DR 4871.0000 CR 4650.0000 or CR 4610.2000. 4610.2000 is credited if requisition is closed but funds are unexpired. 4650.0000 is credited if funds are expired ( Noted clarification on prior year obligated funds per info provided by Deborah Reed on 09/04/2008 to JG) 33 Process the re-ssuance of the $20 reversed check payment If reversal option used is by check, process F110 and treasury confirmation to reissue the payment TCode FBL1N for vendor "%15665 %", check open items and view that the accounting document (noted in step 9) for $20 is open again as outstanding TCode F110 -follow steps 10 & 11 but use document number and amount for the $20 invoice. Note ZP document number = ______________________ TCode FMFG_Treasury_confir - follow step 13 but use document number and amount for the $20 payment, and use 1 check number only. Note ZV document # ______________ 34 Verify G/L and special purpose ledger postings For ZP document DR 2110.0300 CR 2120.1000 Page 100
09/04/2008 JGarcia Noted clarification on prior year obligated funds per info provided by Deborah Reed on 09/04/2008 to JG
VP
Step
VP
For ZV document DR 2120.1000 CR 1010.0110 DR 4901.0000 CR 4902.0000
Page 101
Test Case Name IFS-R11-AP-R&A_7_R70 Owner jgarci23 Description Record receipt of a two-line obligation for identified as an expensed asset.
Test Script Name IFS-R11-AP-R&A_7_R70 Modified By jgarci23
assets where one of the lines is identified as a capitalized asset and the other line is
SAP Transaction: Receive Goods MIGO SAP Transaction: Display Material Document MB Pre-Condition Interfaced Purchase Requisitions with two line items with appropriate FSC codes (for capital asset and expensed asset) exists in IFS. Post Condition Verification points passed Acceptance Criteria Record receipt of a two-line obligation for assets where one of the lines is identified as a capitalized asset and the other line is identified as an expensed asset. Iterations IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3 Requirements CORE41 The system shall have the capability to identify selected sub-object codes as capitalized fixed assets and use the sub-object value on a purchasing document to record an asset in the general ledger. CORE42 The system shall have the capability to identify selected sub-object codes as expensed fixed assets and use the sub-object value on a purchasing document to record an asset expense in the general ledger. Test Type ZZ - Other Tracking No. see RTVM
Page 102
Manual Manual Manual Manual Manual Manual Step 1 2
IFS-R11-AP-R&A_7_R70 Manual jgarci23 vdeadmin 5/16/2011 2:16:48 PM 5/16/2011 2:16:47 PM Note Type Step 06/08/06 JGarcia added note to use budgetary relevant asset account 10/3/2008 -C.Green Test case has been redlined for FY2009 05/06/2010JG- clarified the need for both asset and exp accounts 06/09/2009 Used PO#1000226 929 - JG PO Step
Description NJ PRE-CONDITION FOR THE CASE: Interfaced Requisition then manually create obligation -two line items with appropriate FSC codes (for capital asset and expensed item) exists in IFS. NOTE: WHEN CREATING THE OBLIGATION LINE FOR THE ASSET ACCOUNT, USE A BUDGETARY RELEVANT GL ASSET ACCOUNT, I.E. 1750.3151 Use req # 8TQ68TEL03 and create a puchase order (To find one a Obligation T-code Zunliq_Oblig)
POST-CONDITION FOR THE CASE: Verification points passed
Step
Receive Goods. IMPORTANT is to make sure that PO has both an expense GL account i.e., 6100.2202 and an asset GL account i.e, 1750.3151 (12/2010- use PO#1000537942 lines 1&2) Enter PO #, Movement Type (=101 'Receipt& Acceptance" ), Date(s), Delivery Note (=receiver), Click Check icon Enter quantity (use only partial of amount displayed for each obligation line to leave balance for subsequent testing) Check Item ok boxes. Save. Page 103
Step
Material document: This Material document number is unique. Each run will generate a different Material Doc number. { Tcode: MIGO }
2000006997 which was for capitalized asset was modified to add service material group before processing the MIGO code 06/20/2006 JGarcia - PO 1000034371 was used when executing test case under client RD2 to be able to test both asset and expense account postings 11/20/2006 JGarcia - PO 1000060558 was used RT1 testing 01/14/2007 RT1 testing used lines 1 & 3 of PO#1000074 877
Material document # is generated and is displayed in the line status as posted Page 104
VP
Run MB03 transaction code Enter document number generated in previous step(defaults to that number) ; hit enter icon Click Accounting Documents pushbutton, click on accounting document line,
Step
{ Tcode:MB03} 7 Appropriate G/L Accounts for Capital Assets and Expensed Assets received the posting. Expensed item: DR: 6100.XXXX CR: 2190.0000 DR: 3107.0000 DR: 4801.0000 CR: 4901.0000 CR: 5700.0000 Capitalized Asset: DR: 1750.XXXX CR: 2190.0000 DR: 3107.0000 DR: 4801.0000 CR: 4901.0000 CR: 5700.0000 BL document includes postings to memo accounts: DR: 8802.0000 CR: 8801.0000 Verify the Special Purpose ledgers, and cost and fund management documents. VP
Page 105
Page 106
Test Case Name Test Script Name V & V Method IFS-R11-AP-ReqChk_1_R70 IFS-R11-AP-ReqChk_1_R70 IFS Disaster Recover 07 2009 Owner Modified By Date Modified jgarci23 jgarci23 5/16/2011 2:18:27 PM Description This case will serve as a regression test to verify the functional and accounting steps in the requisition to check process. The following process flow will be tested: Available funds will be verified before processing begins to ensure that funds are BCP Sub-process - 85 Verify in RTS or obtain manual Receipt and Acceptance (Commercial A/P) 217 Enter Payment information into IFS and/or Prime (Commercial, Travel/Relo) Pre-Condition Available funds must be available in the test system. The test fund value being used will be 08080912D. The test functional area being use will be 2B. Run the status of funds report to verify available fund. The test will execute one iteration of Post Condition Verify that all accounting transactions are posted correctly and that payments are generated as expected. Acceptance Criteria N/A Iterations Disaster Recovery 07 2009 IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3 Disaster Recovery 07 2009 Requirements AP78 The system shall have the ability to automatically generate payable transactions based on Receipt and Acceptance, Vendor Invoice and Procurement Action data, when matching criteria is met. AP433 The system shall have the ability to change the payment due date on an invoice. CORE367.2 Check information CORE367.3 Wire transfer (routing and account numbers, type i.e. checking/savings) Test Type AP - Accounts Payable Tracking No. See RTVM
Page 107
IFS-R11-AP-ReqChk_1_R70 Manual jgarci23 vdeadmin 5/16/2011 2:17:43 PM 5/16/2011 2:17:36 PM Note Type Step
Description CASE DESCRIPTION: This case will serve as a regression test to verify the functional and accounting steps in the requisition to check process. The following process flow will be tested: (Note: This Regression test will be tested differently depending on the data used - i.e. manually created data, converted data and and interfaced data availability. Available funds will be verified before processing begins to ensure that funds are available for testing. Fund 08080912D and functional area 2B will be used in this test A purchase requisition (Commitment) will be created manually by the tester. All budgetary, accounting and special ledger impacts will be verified after the posting is completed The created purchase requisition will be converted to a purchase order (obligation) manually. A goods receipt (movement type 103) and an acceptance (movement type 105) will be processed against the purchase order. All related accounting documents with the acceptance transaction will be reviewed and verified. An invoice will be created and posted against the outstanding obligation. All accounting documents will be verified via document overview and vendor line item display. The RE document will be reviewed and validated. Payment execution will be processed to ensure that the due invoice is recognized and paid. The resulting payment document (ZP document type) will be reviewed and verified. Treasury confirmation will be executed and the resulting general ledger impact will be verified. SAP Transaction Codes: Create PR - ME51N Modify PR - ME52N Display PR - ME53N Create PO - ME21N Modify PO - ME22N Display PO - ME23N Page 108
Display Material Document - MB03 2 PRE-CONDITION FOR THE CASE: This test case may be executed either by creating a requisition (PR) in RTS and having it interface (do all the steps), OR, finding an OQ requisition (see how in step 4) and then skipping the interface steps and going to Step 17. Check with the testing coordinator to determine how this test should be executed. When doing an RTS requisition, there must be funds available in the test system. The test fund value being used will be a current FY fund. Run the status of funds report (ZIRSFSTR) to verify available funds. In either case (creating a new requisition in RTS OR using an existing requisition in IFS), be sure the requisition has over $100 so work flow will be tested. The test will execute one iteration of the requisition to check process using a nongovernment vendor. 6/28/05 Lindy Bassichis - added note that req must be over $100 6/7/05 Lindy Bassichis - removed reference to functional area 1d and fund 03040919d. - added information on 2 ways to test - with interface, or without interface Step 02/17/2005 Willy R - added 'b)' information 6/7/05 Lindy Bassichis - Replaced "%03040919 D%" with 'current FY fund' Step Step
3 4
POST-CONDITION FOR THE CASE: Verify that all accounting transactions are posted correctly and that payments are generated as expected. a) To find available funds - (do this when this test IS going to interface a requisition/PR). Execute the custom status of funds report to verify available funds exist for a current FY fund/functional area (see the Pre-Condition). Use the test case steps 6-16 for creating a PR to be interfaced. To see if funds are available before having a PR created in RTS do the following: 1. Execute transaction ZIRSFSTR 2. Fund = 11110912D 3. FM Area = 2009 (should default) 4. Fiscal Year = current FY 5. To fiscal year = blank 6. Period = 0 (should default) 7. To Period = 16 (should default) Page 109
8. Budget Version = 0 (should default) 9.Functional area = 2B 10. Execute the report ZIRSFSTR to display COED (Commitments/Obligations/Expenditures/Disbursement) status for the allotment being consumed in this test case. { Tcode: ZIRSFSTR} b) To find a requisition/PR which has already interfaced - (for when this test isn't going to interface a PR): - Execute ZUNLIQ_COMMIT and identify interfaced/converted requisition that has unexpired funding. - Look for an OQ requisition that has an item line over $100, take note of requisition number _8P253WIB00___________________ - drill down on requisition's account assignment tab to view fund and functional area. take note of fund and functional area 08080912D, 2B - View contact person tab and verify that the requisition was created by "Batch Administrator" - View Quantities/Dates tab to confirm open quantity on requisition - Skip steps 5-16 because RTS/IPS is not being tested ... 5 a.) The custom Status of Funds report is executed and the user is presented with values for original budget, commitments, obligations, expenditures and disbursements for the specified fund. Verify that there is available budget so that commitments can be posted. Drill into the Functional area to verify funding availability. b.) List of available budget, commitments, undelivered orders and expenditures for various funds in general at different levels. 6 **************************DO NOT DO THROUGH STEP 16***************************************** Enter a requisition in RTS for $1000 for the following accounting strip. Material group: J070 Fund: 03040919D Functional Area: 1D Cost Center: W117011 Internal Order: Page 110
6/21/05 Lindy Bassichis - Changed transaction to be ZIRSFSTR (was ZIRSFST) 2/17/2006 LWheeler Added To Fiscal Year should = current FY not blank
VP
Step
This assumes use of OQ type of requisition. If regression testing uses converted data, then skip to step 9 7 8 9 Verify commitment notification xml file accurately represents the requisition entered. Execute IPS-RTS interface. Verify GL account "%6100.257A%" is automatically derived from material group J070 and is automatically populated in the G/L account field located on the account assignment tab of the purchase requisition. If JO99A is not used. Verify that the GL account is accurately derived from the selected material group. The user is presented with a message confirming that the requisition was saved with no errors. 10 Verify the requisition loaded successfully 1. Enter transaction ME53N (requisition display) 2. Click on Purchase Requisition(Other Requisition 3. In the resulting popup window, enter requisition number of the interfaced requisition 4. Verify the material data tab has the appropriate legacy document and line number in the Vendor Material Number field. 5. Verify account assignment tab has the appropriate data { Tcode: ME53N} 11 Review the accounting document details related to the requisition (commitment) 1. From the resulting list of associated documents, click on the Accounting document 2. Verify the debit and credit postings are made to the proper accounts. { Tcode: ME53N} 12 The budgetary ledger document is displayed (Document type BL) The following line items should be verified: Page 111 VP Step Step VP Step VP
Debit (posting key 40) to account 4610.2000 (ALLOTS REALIZED RES) for the total requisition amount Credit (posting key 50) to account 4700.0000 (Commitments) for the total requisition amount 13 Review the Special Purpose ledger document related to the requisition 1. From the resulting list of associated documents, click on the Spec. purpose ledger document 2. Click on each entry to verify the details of the special ledger impact and verify the postings { Tcode: ME53N} The special purpose ledger document should appear twice, representing an entry in ledger 95 (95) and in the TIER ledger (ZT). Each special ledger entry should reflect the requisition amount and the affected GL accounts (4610.2000 and 4700.0000) Verify that the fund value was correctly included in the special ledger posting. ("%03040919D%" in this case) 15 Review the Funds Management Document related to the requisition 1. From the resulting list of associated documents, click on the Funds Management doc { Tcode: ME53N} 16 The funds management document number should be equal to the requisition number Verify that the following fields are correct: Amount Fund Funds Center Functional area Commitment item 17 Execute the custom status of funds report and verify that the commitment value is reported accurately Page 112 6/21/05 Lindy Step VP Step Step
14
VP
1. Execute transaction ZIRSFSTR 2. Fund = 11110912D 3. FM Area = 2009 select option (should default) 4. Fiscal Year = current FY (should default) 5. To fiscal year = current FY (should default) 6. Period = 0 parameter (should default) 7. To Period = 16 parameter (should default) 8. Budget Version = 0 parameter (should default) 9. Functional Area= 2B 10. Execute the report { Tcode: ZIRSFSTR} 18 Verify that: The Commitment total reported reflects the value of the posted commitment. ( in this case it should be increased by the dollar amount of the commitment) (Open commitments) (N/A when using interfaced requisitions) 19 Create a manual purchase order (obligation) from the requisition (Commitment) 1. Execute transaction ME21N 2. Choose the Manual Obligation document type 3. Enter a valid commercial vendor in the Vendor field: 10169 4. Click on the Document Overview On icon 5. Click on the Selection Variant icon to execute the purchase requisition list report 6. On the resulting list, click on Purchase Requisitions . Purchase requisition number = "Requisition # noted in step 4" 7. Execute the report 8. Choose the requisition from the resulting output by clicking on it once. It should now appear highlighted in orange 9. Click and hold on the highlighted requisition and drag the mouse pointer to the shopping cart icon located to the left of the document type. Change the $ amount to $3000 NOTE: Make sure that the "goods receipt" box is checked on the delivery tab 10. Save the obligation 12. Note the system-generated obligation number { Tcode: ME21N} Page 113
Bassichis - chnaged transaction to be ZIRSFSTR instead of ZIRSFST.
VP
6/28/05 Lindy Bassichis - added comment that $ amount needs to be over $100.00
Step
20
Verify the Manual Obligation posted successfully. Obligation # = 1XXXXXXXXX
VP
21
Review the accounting document details related to the purchase order (obligation) 1. From the resulting list of associated documents, click on the Accounting document 2. Verify the debit and credit postings are made to the proper accounts. { Tcode: ME23N} The budgetary ledger document is displayed (Document type BL) The following line items should be verified: Debit (posting key 40) to account 4700.0000 (Commitments) for the total requisition amount Credit (posting key 50) to account 4801.0000 (Undelivered orders obligations unpaid) for the total requisition amount
Step
22
VP
23
Review the Special Purpose ledger document related to the purchase order (obligation) 1. From the resulting list of associated documents, click on the Spec. purpose ledger document 2. Click on each entry to verify the details of the special ledger impact and verify the postings { Tcode: ME23N}
Step
24
The special purpose ledger document should appear twice, representing an entry in ledger 95 (95) and in the TIER ledger (ZT). Each special ledger entry should reflect the requisition amount and the affected GL accounts (4700.0000 and 4801 0000) Verify that the fund value was correctly included in the special ledger posting.
VP
25
Review the Funds Management Document related to the purchase order (obligation) 1. From the resulting list of associated documents, click on the Funds Management doc { Tcode: ME23N} Page 114
Step
26
The funds management document number should refer to the manually created PO Verify that the following fields are correct: Amount Fund Funds Center Functional Area Commitment Item
VP
27 a.) Execute the custom status of funds report and verify that the obligation value is reported accurately 1. Execute transaction ZIRSFSTR 2. Fund = 11110912D 3. FM Area = 2009 select option (should default) 4. Fiscal Year = current FY (should default) 5. To fiscal year = current FY (should default) 6. Period = 0 parameter (should default) 7. To Period = 16 parameter (should default) 8. Budget Version = 0 parameter (should default) 9. Functional Area= 2B 10. Execute the report { Tcode: ZIRSFSTR} b.) Execute TCode "ZUNLIQ_OBLIG" to generate a report on aging of unliquidated obligations using Fund account above 28 a.) Verify that: Commitment total reported was reduced by the obligation amount The Obligation total that is reported increased by the obligation amount. b.) Verify that the system generates a report on aging of unliquidated obligations for the fund selected 29 Enter an invoice against the purchase order 1. Execute transaction MIR7 2. Invoice Date =Date within the current open period 3. Purchase order = Obligation created earlier in the test case 4. Hit enter 5. Reference = Any text, in this case enter REGRESSION TEST Page 115
6/9/05 Lindy Bassichis - replaced ZIRSFST with ZIRSFSTR
Step
VP
Step
6. Amount =$110 PO Amount=same amout as #6 Quanity=same amount as #6 7. Hit enter 8. Click on the payment tab 9. Payment terms = Z000 10. Payment method = 'D' (EFT) 11. Payment Blocked= "for invoiced verification 12. Click on the ******SAVE A COMPLETED BUTTON****** 13. Note the created document = __________ { Tcode: MIR7} View invoice using MIR6 & MIR4
30
An invoice document is created. {Tcode: MIR6} Verify that the invoice remains in the parked as completed status Proc. By: Leave blank Document #: Leave Blank Entry Type: Select Held/parked Invoice Status Section: select all buttons
6/9/05 Lindy Bassichis - added transactions MIR6 & MIR4
VP
31
If this is the first posting for a new month, you will have to open the approporiate MM period using Tcode MMPV Compay code 2009 (there are two of them) Period = new MM period Fiscal Year = current Fiscal Year Leave "Check and Close Period" radial active Save Page 116
Step
32
Post a goods receipt against the manual obligation 1. Enter transaction MIGO 2. Purchase Order = previously created obligation (Step 19) 3. Movement type = 103 (receive only) ( next to GR from blocked ) 4. Hit the enter key, enter, enter 5. Click on the Item Okay check box 6. Save the transaction 7. Note the material movement document created; Document created = ______________ { Tcode: MIGO} 02/17/2005 R8 note: Execute MB03
Step
33
{Tcode: MB03} A goods receipt is posted against the manually created obligation. There is no financial impact made so there are no accounting documents to verify. Post an acceptance material movement against the manual obligation 1. Enter transaction MIGO 2. Purchase Order = previously created obligation 3. Movement type = 105 ( next to GR from blocked ) 4. Hit the enter key, enter, enter 5. Click on the Item Okay check box 6. Save the transaction 7. Note the material movement document created { Tcode: MIGO}
7/27/2005 Valerie Jones Tcode MB03
VP
34
Step
35 36
An acceptance transaction is posted against the manually created obligation. View the accounting impact of the 105 movement type 1. Execute transaction MB03 2. On the resulting screen, enter the material movement document noted (for the 105 movement type) 3. Enter current FY in the Fiscal Year select option 4. Click on Overview icon 5. Click on the Accounting Documents button Page 117 6/28/05 Lindy Bassichis - corrected # 4 to be Overview icon
VP Step
{ Tcode: MB03} 37 The 105 material movement document is displayed to the user. All accounting documents related to the 105-movement type are displayed. 38 Verify the BL accounting document generated 1. From the list of related documents, click on the first accounting document 2. Verify the postings { Tcode: MB03} The following line items should be verified Debit (posting key 40) to account 3107.0000 (Unexpended appropriations used) Debit (posting key 40) to 4801.0000 (Undelivered orders-obligations, unpaid) Credit (posting key 50) to 4901.0000 (Delivered orders obligations unpaid) Credit (posting key 50) to 5700.0000 (Expended Appropriations) Verify the PE (goods receipt) accounting document 1. From the resulting list of related documents, click on the second accounting document) 2. Verify the postings { Tcode: MB03} The following line items should be verified Debit (posting key 81) to account "%6100.2523%"(Operating Expenses - derived when the purchase requisition was created (from the material group); IN SIT2 used = "%6100.2611%" Credit (posting key 96) to 2190.0000 (Other accrued liabilities) Verify the special purpose ledger postings (ledger 95 and ZT ledger) 1. From the resulting list of related documents, click on the Spec. purpose ledger which correlates to the BL Accounting document postings (in step 39) 2. Verify the postings { Tcode: MB03} 6/21/05 Lindy Bassichis - added clarification that the special ledger being verified should correlate to the BL 6/9/05 Lindy Bassichis - replaced 'Unexpected' with 'Unexpended' Step VP
39
VP
40
Step
41
VP
42
Step
Page 118
accounting documents 43 There should be two postings made to the special ledger, one in ledger 95 and one in ledger ZT. The postings should reflect the postings made in the BL accounting documents: Debit Posting key 40) to account 3107.0000 Debit (posting key 40) to 4801.0000 Credit (posting key 50) to 4901.0000 Credit (posting key 50) to 5700.0000 6/21/05 Lindy Bassichis - added clarification that the special ledger being verified should correlate to the BL accounting documents 6/21/05 Lindy Bassichis - added clarification that the special ledger being verified should correlate to the PE accounting documents 6/21/05 Lindy Bassichis - added clarification that the special ledger being verified should correlate to VP
44
Verify the special purpose ledger postings (ledger 95 and ZT ledger) 1. From the resulting list of related documents, click on the Spec. purpose ledger which correlates to the PE Accounting document postings (in step 41) 2. Verify the postings { Tcode: MB03}
Step
45
There should be two postings made to the special ledger, one in ledger 95 and one in ledger ZT. The postings should reflect the postings made in the PE accounting documents: Debit to account "%6100.2523%" Credit to account 2190.0000
VP
Page 119
the PE accounting documents 46 Verify the cost accounting document 1. From the resulting list of related documents, click on the cost accounting document 2. Verify the posting { Tcode: MB03} Verify that the proper cost center is reflected in the document (in this case QE7000) and that the proper GL account is referenced. In this case, account "%6100.257A%" was derived at the time the purchase requisition was created. (Remember to click on the plus sign to get to the cost center level Verify the Funds Management Document 1. From the resulting list of related documents, click on the funds management document 2. Verify the posting { Tcode: MB03} Verify that the proper fund, fund center and commitment item are referenced in the posting. In this case: Fund: Fund Center Commitment Item: 50 Execute the custom status of funds report and verify that the obligation value is reported accurately 1. Execute transaction ZIRSFSTR 2. Fund = 11110912D 3. FM Area = 2009 select option (should default) 4. Fiscal Year = current FY (should default) 5. To fiscal year = current FY (should default) 6. Period = 0 parameter (should default) 7. To Period = 16 parameter (should default) 8. Budget Version = 0 parameter (should default) 9. Functional Area= 2B 10. Execute the report { Tcode: ZIRSFSTR} Verify that: Page 120 6/9/05 Lindy Bassichis - replaced transaction ZIRSFST with ZIRSFSTR Step Step
47
VP
48
Step
49
VP
51
VP
The Obligation total reported decreased and the Expenditures total was increased by the goods receipt & acceptance amount. 52 { Tcode: MIR4} Display document number Select Edit/Display Change Click on Payment tab, payment block should now show "Free for Payment" which will subsequently send the invoice over to workflow 02/17/2005 R8 note: Click on Save as Complete pushbutton 6/28/05 Lindy Bassichis - corrected payment block instructions from 'tab and change payment block from "Invoice Verification" to show "Free for Payment" ' to ', payment block should now show "Free for Payment" which will subsequently send the invoice over to workflow' Step
53 54 55
Invoice document is now free for payment and will move to workflow inbox Log in as a workflow approver user to approve the invoice using TCODE SBWP Verify the invoice posting 1. Execute transaction FBL1N 2. Vendor = vendor specified on the PO 3. Click on open items; 4. Execute Page 121
VP Step VP
5. Double click on the item to review the document; 6. Click on the document overview icon 7. Verify the postings { Tcode: FBL1N} Accounting document should reflect Dr. 2190.0000, Cr.2110.0300 8. Change the payment terms to Z000, enabling the payment due date to be changed to today (not applicable if payment terms used is Z000) 56 Release invoice payment block by executing the transaction MRBR This step is not applicable. Invoice is not blocked 57 Create the payment proposal 1. Execute transaction F110 2. Run date = current date 3. Identification REG1 (can be any value) 4. Click on the parameters tab 5. Company code = 2009 6. Payment method =CD 7. Next payment date = "%30 days fro current datee%" 8. Vendor = vendor specified on the obligation 9. Click on Additional Log tab 10 Due date check = X 11. Payment method selection in all cases = X 12. Line items of the payment document = X 13. Vendor = vendor specified on the obligation 14. Save parameters 15. Green arrow back 16. Click on the proposal icon 17. Start immediately = X 18. Green check mark 19. View the proposal (Edit(Proposal(Display Proposal) { Tcode: F110} 07/27/2005 Valerie Jones Deleted these steps not needed 9. Click on Free selection tab 10. Choose document number from the "field name" and enter document number in the "values" field 11. Document number = FI document number of the posted invoice (RE document from FBL1N) Step Step
Page 122
58
The payment proposal is executed for the specified invoice. Review the payment proposal to ensure the invoice has been selected and processed.
VP
59
Execute the payment run 1. Click on Edit >Payment >Schedule Payment 2. Start date = current date (should default) 3. Start time = 00:00:00 (should default) 4. Click on create payment medium 5. Execute 6. View the payment list (select Edit>Payment>Payment List from menu; click green check icon if the List Variant window displays) { Tcode: F110} Take note of payment document number that is displayed as the left most number on the peach colored line of the screen document number = ___________________________
6/28/05 L Bassichis - added 'from menu; click green check icon if the List Variant window displays'
Step
60 61
The payment run is executed. Verify, via the payment list that the invoice was processed. Verify the payment document (ZP doc type) 1. Execute transaction FBL1N 2. Vendor = vendor used on obligation 3. Company Code = 2009 4. Click All items; put in date F110 was run 5. Execute 6. View the payment document generated from the payment execution (document type ZP) 7. Verify the postings by clicking into document; then click on document overview icon { Tcode: FBL1N} The following postings should occur: Debit to 2110.0300 (posting key 25) Credit (posting key 50) to 2120.1000 (Disbursements in Trans ADM) 6/28/05 L Bassichis - added 'put in date F110 was run'
VP Step
62
VP
Page 123
63
Execute the custom status of funds report to view the budgetary account balances before treasury confirmation 1. Execute transaction ZIRSFSTR 2. Fund = 11110912D 3. FM Area = 2009 select option (should default) 4. Fiscal Year = current FY (should default) 5. To fiscal year = current FY (should default) 6. Period = 0 parameter (should default) 7. To Period = 16 parameter (should default) 8. Budget Version = 0 parameter (should default) 9. Functional Area= 2B 10. Execute the report { Tcode: ZIRSFSTR} Verify that the ZIRSFSTR report remains unchanged from the MIGO postings Process Treasury Confirmation 1. Execute transaction FMFG_TREASURY_CONFIR 2. Choose variant "20090002" 3. Execute 4. Choose appropriate schedule number (created in F110) 5. Confirm Date = Current Date 6. Check number = (any value can be entered within the 9XXXXXXXXXX range 7. Local curr. Pmt amnt = total amount of the invoices processed 8. Save 9. Review the subsequent screen 10. Click on Save { Tcode: FMFG_TREASURY_CONFIR};
6/21/05 Lindy Bassichis - changed transaction to use ZIRSFSTR instead of ZIRSFST
Step
64 65
VP 6/21/05 Lindy Bassichis - changed line 9 to say 'review' - added line 10 Step
66
Ensure that treasury confirmation was successfully processed with no errors and record the ZV document type that was posted. {Tcode: FB03} NOTE: Wait about 10 mintes before executing this step. It can take several minutes for the postings to take place after running the FMFG_TREASURY_CONFIR transaction. Execute the custom status of funds report to view the budgetary account balances after treasury confirmation Page 124 6/21/05 Lindy Bassichis - changed
VP
67
Step
1. Execute transaction ZIRSFSTR 2. Fund = 11110912D 3. FM Area = 2009 select option (should default) 4. Fiscal Year = current FY (should default) 5. To fiscal year = current FY (should default) 6. Period = 0 parameter (should default) 7. To Period = 16 parameter (should default) 8. Budget Version = 0 parameter (should default) 9. Functional Area= 2B 10. Execute the report { Tcode: ZIRSFSTR} 68 69 The total expenditures column has decreased by the invoice amount That the total disbursement column has increased by the invoice amount. Verify the correct G/L impact made through Treasury Confirmation 1. Enter transaction FB03 2. Document = ZV Document Number created through Treasury Confirmation 3. Company Code = 2009 4. Fiscal Year = 2004 5. Enter { Tcode: FB03} Verify the following postings were made: Debit to 2120.1000 (Disbursements in Trans -admin) for the disbursement amount Credit to 1010.0110 (SF224 disbursements) Click on Environment/Accounting Documents from menu; Double Click Accounting document line and verify Debit 4901.0000; Credit 4902.0000 71 Verify the check creation 1. Execute transaction FCH2 2. Payment document = ZP document noted in step 59 3. Paying Company Code = 2009 3. Fiscal year = "2008 4. Click green check mark 5. Check number is displayed { Tcode: FCH2} Page 125
transaction to use ZIRSFSTR instead of ZIRSFST - corrected To Period to be 16 (not 0)
VP 6/28/05 L Bassichis - changed #5 to say Enter instead of Execute Step
70
VP
Step
OR FBL1N; Enter vendor #; Click cleared items radio button, enter as of date; Click on ZP document for the processed payment; Select Environment/Check information Check number is displayed 72 Verify that the check created represents the proper amount VP
Page 126
Test Case Name Test Script Name V & V Method IFS-R11-AP-TAXES_5_R70 IFS-R11-AP-TAXES_5_R70 IFS FY 2010 CR/SR Owner Modified By Date Modified jgarci23 jgarci23 5/16/2011 2:19:08 PM Description Record a payroll adjustment to record taxable wages and withholding amounts for a traveler prior to any W-2 run. Pre-Condition Travel Voucher is created IRS-R1-AP-Travel_23 Post Condition Travel voucher is created Acceptance Criteria Verification points passed Iterations IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3 Requirements BE170 Record expenditures claimed against advance payments made, such as travel advances, contract advances, and grants. BE174 The system shall record advance payments made, such as travel advances, contract advances, and grants. CA48 The cost accounting system shall integrate with the travel system to draw information on travel costs. TRVL508 Maintain and report travel obligation and liquidation information. TRVL509 The system shall maintain and report travel advance and liquidation information. Test Type ZZ - Other Tracking No. see RTVM
Page 127
IFS-R11-AP-TAXES_5_R70 Manual jgarci23 vdeadmin 5/16/2011 2:18:47 PM 5/16/2011 2:18:47 PM Note Type Step
Description CASE DESCRIPTION: Record a payroll adjustment to record taxable wages and withholding amounts for a traveler prior to any W-2 run.
2 3 4
PRE-CONDITION FOR THE CASE: Travel obligation is created IRS-R11-AP-Travel_23 POST-CONDITION FOR THE CASE: None FMZ1 Document Type: YA Enter Overall amount:$320 Text:001*W*OP/EX TRAN TRAV TRAN Fund: 11110912D FA:1C G/L account no:6100.2124 Cost center:S001000 Vendor: Due on:today's date Overall amount:$15 Text:002*W*OP/EX TRAN TRV MILE Fund:11110912D FA:1C G/L account no:6100.2118 Cost center:S001000 Vendor: Page 128
Step Step Step
Due on:today's date Overall amount:$50 Text:003*W*OP/EX OT TRN TRV EXP Fund:11110912D FA:1C G/L account no:6100.2123 Cost center:S001000 Vendor: Due on:today's date Overall amount:$150 Text:004*W*OP/EX TRAIN TRVL SUB Fund: 11110912D FA:1C G/L account no:6100.2125 Cost center:S001000 Vendor: Due on:today's date Overall amount:$12 Text:005*W*OP/EX TRAV MNGMT FEE Fund: 11110912D FA:1C G/L account no:6100.1245 Cost center:S001000 Vendor: Due on:today's date Overall amount:$202.24 Text:006*W*OP/EX DOMESTIC RITA Fund:11110912D FA:1C G/L account no:6100.1245 Cost center:S001000 Vendor: Due on:today's date Overall amount:$10.87 Text:007*W*BENEFIT EXP - MEDIC Fund:11110912D Page 129
FA:1C G/L account no:6400.1215 Cost center:S001000 Vendor: Due on:today's date Overall amount:$320 Text:008*W*OP/EX BENEFIT EXP - FIT Fund:11110912D FA:1C G/L account no:6400.1212 Cost center:S001000 Vendor: Due on:today's date SAVE Capture document number 5 XK03 Enter vendor # and remove purch organiztion and click select all. Enter Click F8 three (3) times and capture personnel number. 6 Record a payroll results adjustment to add a taxable amount for a traveler prior to any W2 run. Tcode : PA30 Enter Personnel No. "%2xxxxxxx%" ('the Personnel number should be for the person in the pre-condition case. Use the Vendor in the pre-condition case to get the name, and then find the Personnel No by searching using the name.) Infotype: 0221 Select create icon Check Date: Current date Pay ID: 2 Travel OC reason: 0070 Check no.: Use the Travel Obligation number from the pre-condition case "%91xxxxxxxx %" Tax Co.: 2009 W.area : CA Page 130 4/29/05 Lindy Bassichis - Added 'the Personnel number should be for the person in the precondition case. Use the Vendor in the pre-condition case to get the name, and then find Step Step
For each Wage Type enter the following: Wage Type: Auth CLHA $10.00 CLOA $200.00 CLGA 1Z10 $122.62 /401 $122.62 /401 $36.33 /403 $28.16 /404 $28.16 /405 $6.58 /406 $6.58 /701 $454.12 /701 $454.12 /703 $454.12 /704 $454.12 /705 $454.12 /706 $454.12 Save --7
for withholding
Amount
the Personnel No by searching using the name.'
$31.50 FED CA FED FED FED FED FED CA FED FED FED FEd
Display HR Data screen Using PA20 with the selected employee number. Enter Personnel No. Infotype: 0221 Select display icon Page 131
VP
Employee information present. 8 Execute the Payroll using PC00_M10_CALC. Payroll Area : 04 Select Current Period or Other depending on your test case Select Employee number used in the above step Payroll Area :04 Reason for payroll: 0070 Off cycle payroll C 2 date of 221 record used above execute Employee information Updated. 9 Execute the transaction to view payroll results using PC_PAYRESULT. Enter employee. Press Enter Select desired payroll run. Double click on payroll run Double click on RT (results) Check results compared to what was enetered in PA30 infotype 221 from above --10 PA30 infotype 221 Enter Personnel number "%20000010%" (found in step 4) Infotype 0221 Subtype: ADJT Select create icon Check Date : current date PAY ID: 4 OC reason :0070 Check no. Use the Travel Obligation number entered in step 4, "%91xxxxxxx%" Tax co :2009 W. area: CA For each wage type enter the following: Wage Type: Auth for withholding Amount CLHA $ 90.00 /401 CA $36.33Page 132 4/29/05 Lindy Bassichis - Added comments to the 'Personnel number' and the 'Check no' to use the info from step 5. 03-15-2005 V Lambert Changed PAY ID from 04 to Step VP Step
/701 $454.12save
CA
4 as this is a single character field. 02/17/2005 R8 note: delete this sentence: (Need to change state code entered in error from above step from CA to MD and amount for CLHA should have been $100.00) 4/29/05 Lindy Bassichis - Replaced 'Select line for above change' with 'Verify the line where 'Payr.ID' is 4, this should be $90.00 (for the CLHA entry from step 9)' VP
Note: when step 8 is completed correctly CLHA will be $100 instead of $10 from step 4 ---
11
Display HR Data screen Using PA20 with the selected employee number. Enter Personnel No. Infotype: 0221 Select Overview icon Verify the line where 'Payr.ID' is 4, this should be $90.00 (for the CLHA entry from step 8) Employee information present.
12
Execute the Payroll using PC00_M10_CALC. Payroll Area : 04 Select Current Period or Other depending on your test case Select Employee number used in the above step Page 133
Step
Payroll Area :04 Reason for payroll: 0070 Off cycle payroll C 4 date of 221 record used above execute Employee information Updated. 13 Execute the transaction to view payroll results using PC_PAYRESULT. Enter employee. Press Enter Double click on payroll run Double click on TCRT (cumulated tax results) Check results compared to what was enetered in PA30 infotype 221 from above 4/29/05 Lindy Bassichis - Removed 'Select desired payroll run.' from after the 'Press Enter' statement. This was unnecessary and confusing. - Replaced 'Double click on TC RT (results)' with the correction 'Double click on TCRT (cumulated tax results)' 4/29/05 Lindy Bassichis - Replaced 'Need to enter state MD and amounts from above VP
14
Enter state MD and amounts PA30 infotype 221 Enter Personnel number Infotype 0221 Select create icon Check Date : current date PAY ID: 6 OC reason :0070 Check no. Use the Travel Obligation number entered in step 4 Page 134
Step
Tax co :2009 W. area:MD For each wage type enter the following: Wage Type: Auth for withholding /401 MD $36.33 /701 MD $454.12 save --15
Amount
steps' with 'Enter state MD and amounts', in order to make this less confusing.
Display HR Data screen Using PA20 with the selected employee number. Enter Personnel No. Infotype: 0221 Select Overview icon Select line with Payr.ID = 6. Click on the Spy Glass icon (Choose (F2)). Verify the lines entered in step 12 are present. Employee information present.
4/29/05 Lindy Bassichis - Replaced 'Select line for above change' with 'Select line with Payr.ID = 6. Click on the Spy Glass icon (Choose (F2)). Verify the lines entered in step 13 are present.' 4/29/05 Lindy Bassichis - Replaced 'Select Employee number used in the above step' with 'Personnel
VP
16
Execute the Payroll using PC00_M10_CALC. Payroll Area : 04 Select Current Period or Other depending on your test case Personnel number: use Personnel number used in the above step Payroll Area :04 Reason for payroll: 0070 Off cycle payroll C 6 date of 221 record used above execute Employee information Updated. Page 135
Step
number: use Personnel number used in the above step' 17 Execute the transaction to view payroll results using PC_PAYRESULT. Enter Personnel number from above step. Press Enter Double click on payroll run Double click on TCRT (cumulated tax results) Check results compared to what was enetered in PA30 infotype 221(state=MD, lines= / 401 and /701) from above 4/29/05 Lindy Bassichis - Replaced 'Enter employee.' with 'Enter Personnel number from above step.' - Removed 'Select desired payroll run.' from after the 'Press Enter' statement. - Replaced 'Double click on TCRT (results)' with 'Double click on TCRT (cumulated tax results)' - Replaced 'Check results compared to what was enetered in PA30 infotype 221 from above' with VP
Page 136
'Check results compared to what was enetered in PA30 infotype 221(state=M D, lines= / 401 and / 701) from above'
Page 137
Test Case Name Test Script Name IFS-R11-FM_UserFee1_NYUF_R70 IFS-R11-FM_UserFee1_NYUF_R70 Owner Modified By jgarci23 jgarci23 Description Processing of Admin User Fee using No Year User Fee Funds 09XX09U2D Pre-Condition Master data exists Post Condition Verification points passed Acceptance Criteria Verification points passed Iterations IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3
Requirements UFEE1 IFS shall establish no year user fee fund codes that reference Treasury symbols 20X0912 (taxpayer assistance), 20X0913 (enforcement), and 20X0919 (operations support) for fiscal years 2008 and 2009. Beginning in FY 2010, three new fund codes that refer UFEE2 IFS shall utilize the D code as the last character of the fund code which will facilitate transactional processing in the procurement (IPS/RTS), travel (GovTrip), and relocation (GRAS) interfaces. Test Type ZZ - Other Tracking No. see RTVM
Page 138
IFS-R11-FM_UserFee1_NYUF_R70 Manual jgarci23 5/16/2011 2:25:54 PM 5/16/2011 2:25:19 PM Note Type Step
Description Case Description: Processing of Admin user fee 09XX09U2D (i.e. for FY 2011 use 11XX09U2D) Pre-Condition: Master data exists, vendor is not blocked and vendor has payment method of "U" Post condition: All output data and expected results are correct Tcode: FR50 Estimate user fees and user fee fund (budget version 0) Enter FM area: 2009 (IRS) Enter Fund: AAXX54324 Enter Version: 0 Enter Posting date: today's date Enter Document Type: A1 Enter Fiscal Year Hit Enter Entry screen - Payment budget tab Enter Fund Center: IRS Enter Functional Area: ALFA Enter Subtype: APPR Enter Commitment Item: ALLOBJ Enter dollar amount: $800,000 Save
2 3 4
Step Step Step
FR60 to view postings. Click Budgetary Ledger button A budget document is created and budget loaded to Appropriated. Page 139
VP
Debit: 4120.0000 - Anticipated Transfers-CY authority. Credit: 4450.0001 - funds not available for commitment
TCode: FR58 Enter Sender fund: AAXX54324 Receiver fund: AAXX54324 Enter Posting date: today's date Enter Document type: A2 Enter Sender year: 2009 Enter From: Fund center: IRS, Commitment item: ALLOBJ, Functional area: ALFA, Subtype: APPR, Enter Amount in doc. Currency: $800,000 To: Fund center: IRS, Commitment item: ALLOBJ, Functional area: ALFA, Subtype: APOR, Enter Amount in doc. Currency: $800,000 Click document header icon and enter "2009" in year cohort field SAVE document number = ________________
Step
7 TCode: FR60 Verify postings: DR: 4450/ CR: 4590
VP
Tcode: FB50 Collect user fee - application fee of enrolled agents IRS fund $500,000 and $300,000 general fund, Doc.date: today's date, Currency: USD, Posting date: today's date, Reference: xx (Optional), Doc. Type: UF (User fee) Line 1: Enter G/L account: 1010.0120,Select D/C indicator: Debit, Amount in doc. Currency: $800,000 Line 2: G/L account: 5200.UEAG, Credit, Amount in doc. Currency: $500,000, Business area: 0001, Internal order: AUEAG, Fund Center: IRS, Fund:AAXX54324, Functional Page 140
Step
area: 1C Line 3: Enter G/L account: 5200.UEAG, Credit, Amount: $300,000 Business area: 0001, Internal order: AUEAG, Fund center: IRS, Fund: AAXX0850, FA= 1C <Simulate> button to review accounting documents Save 9 Left click on 'Document' and then 'Display' (Tcode: FB03) Doc #: Payment is posted Debit: 1010.0120-224 collections Credit:5200.UXXX View via menu path: Document display Menu path: Environment> Accounting documents 2FI, 2SPL, 1CO and 1FM documents are created For IRS fund (AAXX54324): Debit: 4114.0000 Credit: 4120.0000 Debit: 4590.0000 Credit: 4630.0000 For general fund (AAXX0850): Debit: 5993.0000 Credit: 2985.0002 VP
10
Tcode: FR58 Quarterly user fee transfer from fund AAXX54324 to No year user fee fund 11XX09U2D Doc type: U2 (user fee transfer) Fixed budget dimensions: Enter Sender fund: AAXX54324 Enter Receiver fund: 11XX09U2D Page 141
Step
General parameters: FM area: 2009 Enter Version: 0 Document date: today's date Enter Posting date: today's date Enter Document type: U2 Enter Sender year: 2009 Enter From: Fund center: IRS, Commitment item: ALLOBJ, Functional area: ALFA, Subtype: APOR, Enter Amount in doc. Currency: $500,000 To: Fund center: IRS, Commitment item: ALLOBJ, Functional area: ALFA, Subtype: APPR, Enter Amount in doc. Currency: $500,000 Click document header icon and enter "2009" in year cohort field Save 11 FR60 to view postings: Budget is transferred to spending authority Transfer Out from AAXX54324 Fund: Debit: 5765.0000-Approp. Earmarked receipts transferred out Credit: 1010.0500-Non SF224 distribution Debit: 4630.0000 -Unapportioned authority Credit: 4170.0000-Transfers, current year authority Transfer In to Direct fund 11XX09U2D: Debit: 1010.0510-Non SF224 collected Credit: 5755.0000-Approp. Earmarked trf. in Debit: 4170.0000-Transfers, current year authority Credit: 4450.0001-Unapportioned authority THERE WILL BE NO POSTINGS TO ACCOUNTS 3107 & 5700 Page 142 VP
12 Tcode: FR58 Transfer/distribution of user fee to FinPlan Doc type: A5 (User fee Allt - Auth) Fixed budget dimensions: Enter Sender fund: 11XX09U2D Enter Receiver fund: 11XX09U2D General parameters: FM area: 2009 Enter Version: 0 Document date: today's date Posting date: today's date Document type: A5 Enter Sender year: 2009; Receiver year: 2009 Enter From: Fund center: IRS, Commitment item: ALLOBJ, Functional Area: ALFA, Subtype: APPR, Amount in doc. Currency: $500,000 To: Fund center: IRS, Commitment item: ALLOBJ, Functional area: ALFA Subtype: APOR, Amount in doc. Currency: $500,000 Save 13 FR60 to view postings Budget is distributed to spending fin plan Debit: 4450.0001 Credit: 4510.0000
Step
VP
14
Tcode: FR58 Transfer/distribution of user fee to FinPlan Doc type: A6 (User fee APOR to ALLT) Page 143
Step
Fixed budget dimensions: Enter Sender fund: 11XX09U2D Enter Receiver fund: 11XX09U2D General parameters: FM area: 2009 Enter Version: 0 Document date: today's date Posting date: today's date Document type: A6 Enter Sender year: 2009; Receiver year: 2009 Enter From: Fund center: IRS, Commitment item: ALLOBJ, Functional Area: ALFA, Subtype: APOR, Amount in doc. Currency: $500,000 To: Fund center: IRS, Commitment item: ALLOBJ, Functional area: ALFA Subtype: ALLT, Amount in doc. Currency: $500,000 Save 15 FR60 to view postings Budget is distributed to spending fin plan Debit: 4510.0000 Credit: 4610.1000 Tcode: FR58 Transfer/distribution of user fee to FinPlan Doc type: A4 (User fee ALLT to AUTH) Fixed budget dimensions: Enter Sender fund: 11XX09U2D Enter Receiver fund: 11XX09U2D General parameters: FM area: 2009 Enter Version: 0 Page 144 VP
16
Step
Document date: today's date Posting date: today's date Document type: A4 Enter Sender year: 2009; Receiver year: 2009 Enter From: Fund center: IRS, Commitment item: ALLOBJ, Functional Area: ALFA, Subtype: ALLT, Amount in doc. Currency: $500,000 To: Fund center: APPZ, Commitment item: 26, Functional area: 1C Subtype: AUTH, Amount in doc. Currency: $500,000 Save 17 FR60 to verify postings to: Debit: 4610.1000 Credit: 4610.2000 Tcode: FR58 Reprogram funds between functional areas as follows: Doc type: A4 (User fee ALLT to AUTH) Fixed budget dimensions: Enter Sender fund: 11XX09U2D Enter Receiver fund: 11XX09U2D General parameters: FM area: 2009 Enter Version: 0 Document date: today's date Posting date: today's date Document type: A4 Enter Sender year: 2009; Receiver year: 2009 Enter From: Fund center: APPZ, Commitment item: 26, Functional area: 1C Subtype: AUTH, Amount in doc. Currency: $100,000 To: Page 145 VP
18
Step
Fund center: APPZ, Commitment item: 26, Functional area: 1A Subtype: AUTH, Amount in doc. Currency: $100,000 Save 19 FR60 to verify postings to: Debit: 4610.2000 (Functional area 1C) Credit: 4610.2000 (Functional area 1A) 20 Tcode: MIR7 Process user fee refund - from general fund (AAXX1807) and from funds retained by IRS (AAXX54324) Enter Invoice date: today's date Enter Reference: Regression# Enter Amount: $ 5000 Enter: USD (beside amount field) Delete tax code and rate info Enter Text: Refund enrolled agent Payment tab: Baseline dt: today's date Pmnt term: Z000 Enter Pmnt meth: U Pmnt Meth Sup.: 02 Details tab: Select Doc type: UG- Admin User Fee Dsb General Enter Inv. Party:57323 Enter Business area: 0001 (Administrative) G/L account tab: 1st line: G/L acct: 5209.UEAG, Debit, Amount: $2000.00,Bus. area: 0001, Order: AUEAG, Fund center: IRS, Fund: AAXX1807, FA: 1C 2nd line: G/L acct: 5209.UEAG, Debit, Amount: $3000.00,Bus. area: 0001, Order: AUEAG, Fund center: IRS, Fund: AAXX54324, FA: 1C Page 146 Step VP
Enter vendor details for payment to be sent to (name, address, etc.), as appropriate (use OTV button). Verify postings Save as completed
21
Execute Tcode: MIR6 (Remove data in default field "Proc. By". Also, under Entry Type insert a check mark on 'Invoice Posted Online' and "Held/Parked and under Invoice Status insert check marks in all blocks. Invoice doc #: Invoice document is created in a parked state
VP
22 23 24
Have AP approver log in and approve the above invoice through workflow Tcode: SBWP Invoice is approved and posted Tcode: FBL1N Verify the invoice posting and that it is due for payment Enter vendor account: vendor number specified on the invoice (57323) Click on open items Execute Double click on the invoice line item to review the document. If the Address and Bank Data screen appears, left click on the red X icon. Click on the document overview icon
Step VP Step
25
FBL1N. The user is presented with a list of open items for the vendor. Click on Overview Icon Verify the following: Payable for refund Debit: 5209.UEAG Credit: 2110.0500-Acct. pay. Page 147
VP
No budgetary posting for general fund (Acct AAXX1807) For funds retained by IRS (AAXX54324) Debit: 4630.0000 $3000.00 Debit: 4120.0000 $3000.00 Credit: 4114.0000 $3000.00 Credit: 4590.0000 $3000.00 Fund = AAXX54324
26
Tcode: F110 Payment issuance of user fee refund Enter Run date: current date (type out can not use short cut) Enter Identification - UFXX (can be any value) (suggest using your intials and then 01,02, etc) Click on the parameters tab Enter Company code: 2009 Payment method: U Enter Next payment date: XX/XX/XXXX (next payment date) Enter Vendor: vendor specified on the invoice (to/from) Click on Free selection tab Choose document number from the available fields Enter Document number: FI document number of the posted invoice 89000xxxx Click on Additional Log tab Check Due date Check Payment method selection in all cases Check Line items of the payment document Enter Vendor: vendor specified on the invoice (to/from) Save parameters Click on status tab Click on the proposal icon Check Start immediately Green check mark Enter View the proposal (EditProposalDisplay Proposal) or <proposal> button Verify that proposal has no error messages Green arrow back Click on Edit> Payment> Schedule payment Page 148
Step
Start date: current date (should default) Start time: 00:00:00 (should default) Click on start immediately & create payment medium Enter (Enter until status displays orders: # generated and # completed (should be the same) Select <Payment> button to verify the payment. TAKE NOTE OF ZP doc No. ___________________________
27
FBL1N or FB03. ZP doc. Payment issuance Debit: 2110.0500-Acct.pay Credit: 2120.1000-Disb. In transit 1SPL document is created (as confirmed by Trey Damron, SPL postings are: DR 2110.0500 $2000.00 AAXX1807 DR 2110.0500 $3000.00 AAXX54324 CR 2120.1000 $2000.00 AAXX1807 CR 2120.1000 $3000.00 AAXX54324
VP
28
Tcode: FMFG_Treasury_confir Treasury Confirmation Select a Variant by clicking on the Variant button at top Select the variant: 20090002 Execute Schedule number = from drop down, choose payment run Confirm date : current date Check number: (from) Note: Has to start with a 90XXXXXXXX (make up your own number) Check number: (to) Local curr. pmnt amount: total amount of all checks to be run Save Page 149
Step
Execute from the subsequent screen >>> Manual Correction and Confirmation <<< Save after verifying Display of Bank Statement/Check Deposit List for verification 29 View via Tcode: FB03 ZV doc From general fund: Debit: 2120.1000-Disb. In transit Credit: 1010.0115- SF224 Collections For general fund(AAXX1807) Debit: 2985.0002-Custodial liab. collected Credit: 5993.0000-Distrib. of income No budgetary postings for funds retained by IRS (AAXX54324) 2FI, 2SPL documents are created 30 The following steps are added to verify that the user can send a screen printout using the network printer: Using FB03 screen, Click Printer icon Output Device = *MTC* Select or type in Output Device = MTC-VPSIFS41 Make sure that the Spool options are active for: Print Immediately New spool request Click on Continue button Hit Green Check mark on Information screen Status line displays spool number was created for the printout Take note of spool number = ___________ OR Page 150 11/10/09 steps 30-32 were added to make sure that the network printer is working when the print option is selected Step VP
Call TCode ZFMREC Fund = AAXX54324 Execute Click Printer Icon within the Execute Distributed FM Reconciliation: Overview screen Click Columns Displayed pushbar on the Print screen Output Device = *MTC* Select or type in Output Device = MTC-VPSIFS41 Make sure that the Spool options are active on both buttons for : Print Immediately New spool request Click on Continue button Hit Green Check mark on Information screen Status line displays spool number was created for the printout Take note of spool number = ___________
31 32
Verify the print output for the screen was sent to the network printer TCode SP02 Confirm that the Output Controller: List of Spool Requests screen displays the spool number noted above with a status of completed
VP VP
Page 151
Test Case Name IFS-R11-FM_UserFee4_NYUF_R70 Owner jgarci23 Description Processing of Prior year collected No Year Pre-Condition Master data exists Post Condition Verification points passed Acceptance Criteria Verification points passed Iterations IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3
Test Script Name IFS-R11-FM_UserFee4_NYUF_R70 Modified By jgarci23 User Fee Funds 08XX09U~D
Requirements UFEE4 IFS shall utilize adjustment accounting to record adjustments to prior year obligations, expenditures, and disbursements that mirror the postings in the direct appropriated funds. UFEE1 IFS shall establish no year user fee fund codes that reference Treasury symbols 20X0912 (taxpayer assistance), 20X0913 (enforcement), and 20X0919 (operations support) for fiscal years 2008 and 2009. Beginning in FY 2010, three new fund codes that refer UFEE2 IFS shall utilize the D code as the last character of the fund code which will facilitate transactional processing in the procurement (IPS/RTS), travel (GovTrip), and relocation (GRAS) interfaces. Test Type ZZ - Other Tracking No. see RTVM
Page 152
IFS-R11-FM_UserFee4_NYUF_R70 Manual jgarci23 5/16/2011 2:26:48 PM 5/16/2011 2:26:47 PM Note Type Step
Description Case Description: Processing of Prior year collected No Year User Fee Funds 08XX09U~D (i.e. for FY 2011 use 10XX09U~D) Pre-Condition: At the beginning of the FY as part of YE close, the YE close has been completed, and period 1 activity is ready Post condition: Verification steps passed Tcode: FR58 Quarterly user fee transfer Doc type: U8 Fixed budget dimensions: Enter Sender fund: AAXX5432 Enter Receiver fund: AAXX5432 General parameters: FM area: 2009 Enter Version: 0 Document date: today's date Enter Posting date: today's date Enter Document type: U8 Enter Sender year: 2011 Enter From: Page 153
Step
3 4
Step Step
Fund center: IRS, Commitment item: ALLOBJ, Functional area: ALFA, Subtype: APPR, Enter Amount in doc. Currency: $33,333 To: Fund center: IRS, Commitment item: ALLOBJ, Functional area: ALFA, Subtype: APOS, Enter Amount in doc. Currency: $33,333 Click document header icon and enter "2009" in year cohort field Save 5 FR60 to view postings: DR: 4450.0001; CR 4630 6 Tcode: FR58 Quarterly user fee transfer from fund AAXX5432 to PY NYUF fund 10XX09U2D Doc type: U5 (user fee transfer) Fixed budget dimensions: Enter Sender fund: AAXX5432 Enter Receiver fund 10XX09U2D General parameters: FM area: 2009 Enter Version: 0 Document date: today's date Enter Posting date: today's date Enter Document type: U5 Enter Sender year: 2011 Enter From: Fund center: IRS, Commitment item: ALLOBJ, Functional area: ALFA, Subtype: APOS, Enter Amount in doc. Currency: $33,333 To: Page 154 Step VP
Fund center: IRS, Commitment item: ALLOBJ, Functional area: ALFA, Subtype: APPR, Enter Amount in doc. Currency: $33,333 Click document header icon and enter "2009" in year cohort field Save 7 FR60 to view postings: Budget is transferred to spending authority Transfer Out from AAXX5432 Fund: Debit: 5765.0000 Credit: 1010.0500 Debit: 4630.0000 Credit: 4190.0000 Transfer In to fund 10XX09U2D Debit: 1010.0510 Credit: 5755.0000 Debit: 4190.0000 Credit: 4450.0001 THERE WILL BE NO POSTINGS TO 5700 & 3107 ACCOUNTS VP
8 Tcode: FR58 Transfer/distribution of user fee to FinPlan Doc type: A5 Fixed budget dimensions: Enter Sender fund: 101XX09U2D Enter Receiver fund: 10XX09U2D General parameters: FM area: 2009 Page 155
Step
Enter Version: 0 Document date: today's date Posting date: today's date Document type: A5 Enter Sender year: 2011 Receiver year: 2011 Enter From: Fund center: IRS, Commitment item: ALLOBJ, Functional Area: ALFA, Subtype: APPR, Amount in doc. Currency: $33,333 To: Fund center: IRS, Commitment item: ALLOBJ, Functional Area: ALFA, Subtype: APOR Amount in doc. Currency: $33,333 Save 9 VP
FR60 to verify postings Debit: 4450.0001 Credit: 4510.0000 Tcode: FR58 Transfer/distribution of user fee to FinPlan Doc type: A6 Fixed budget dimensions: Enter Sender fund: 10XX09U2D Enter Receiver fund: 10XX09U2D General parameters: FM area: 2009 Enter Version: 0 Document date: today's date Posting date: today's date Document type: A6 Enter Sender year: 2011; Receiver year: 2011 Enter From: Fund center: IRS, Commitment item: ALLOBJ, Functional Area: ALFA, Subtype: APOR, Page 156 05/15/2009 as redlined by Angela S. of IRS/CFO during test execution on 05/08/2009, the stmt "Fund center: APPZ, Commitment item: 26, Functional area: 1C Subtype: ALLT, Amount in doc. Currency:
10
Step
Amount in doc. Currency: $33,333 To: Fund center: IRS, Commitment item: ALLOBJ, Functional area: ALFA Subtype: ALLT, Amount in doc. Currency: $33,33 Save
$33,333" will be replaced instead by "Fund center: IRS, Commitment item: ALLOBJ, Functional area: ALFA Subtype: ALLT, Amount in doc. Currency: $33,333" VP
11 FR60 to verify postings Debit: 4510.0000 Credit: 4610.1000 12 Tcode: FR58 Transfer/distribution of user fee to FinPlan Doc type: A4 (User fee Allt - Auth) Fixed budget dimensions: Enter Sender fund: 10XX09U2D Enter Receiver fund: 10XX09U2D General parameters: FM area: 2009 Enter Version: 0 Document date: today's date Posting date: today's date Document type: A4 Enter Sender year: 2011; Receiver year: 2011 Enter Page 157
Step
From: Fund center: IRS, Commitment item: ALLOBJ, Functional Area: ALFA, Subtype: ALLT, Amount in doc. Currency: $33,333 To: Fund center: APPZ, Commitment item: 26, Functional area: 1C Subtype: AUTH, Amount in doc. Currency: $33,333 Save 13 FR60 to verify postings Debit: 4610.1000 Credit: 4610.2000 14 Process reprogramming of 10XX09U2D funds using A4 Tcode: FR58 Transfer/distribution of user fee to FinPlan Doc type: A4 (User fee AUTH to AUTH) Fixed budget dimensions: Enter Sender fund: 10XX09U2D Enter Receiver fund: 10XX09U2D General parameters: FM area: 2009 Enter Version: 0 Document date: today's date Posting date: today's date Document type: A4 Enter Sender year: 2011; Receiver year: 2011 Enter From: Fund center: APPZ, Commitment item: 26, Functional area: 1C Subtype: AUTH, Amount in doc. Currency: $11,111 To: Fund center: APPZ, Commitment item: 26, Functional area: 1A Subtype: AUTH, Amount in doc. Currency: $11,111 Save Page 158 Step VP
15 FR60 to verify postings Debit: 4610.2000 (Functional area 1C) Credit: 4610.2000 (Functional area 1A)
VP
Page 159
Test Case Name IFS-R11-FM-155_5_R70 Owner wrussell Description Create a Forecast of Revenue to validate Account.
Test Script Name IFS-R11-FM-155_5_R70 Modified By jgarci23
a Customer Reconcilliation Account and Trading Partner number with a Revenue G/L
Pre-Condition Cases IFS-R1-FM-155_1thru _3 verified OK Post Condition Error Message generated for Forecast of Revenue when G/L account and Customer (trading partner) mismatch occurs. Match between G/L account and customer(trading partner) results in Forecast Revenue being posted. Acceptance Criteria Revenue forecast references to Acct. 5200.0002 - Revenue for Services - Non Federal, IO No. B3xxxxxxx, ACLI Customer ID xxxxx, Delivery due on xx/xx/xxxx. Verified postings as follows: DR: 4221.0000 at P101, CR 4210.0000 at P101. Document parked. Iterations IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3 Requirements BE118 The system BE119 The system BE120 The system BE121 The system Test Type ZZ - Other
shall shall shall shall
record record record record
and and and and
maintain maintain maintain maintain
reimbursable reimbursable reimbursable reimbursable
agreements agreements agreements agreements
so so so so
that that that that
information can be reported monthly. information can be reported quarterly. fiscal year-to-date information can be reported. inception-to-date information can be reported.
Tracking No. see RTVM
Page 160
IFS-R11-FM-155_5_R70 Manual jgarci23 vdeadmin 5/16/2011 2:19:27 PM 5/16/2011 2:19:27 PM Note Type Step
Description Case Description:Create a Forecast of Revenue to validate a Customer Reconcilliation Account and Trading Partner number with a Revenue G/L Account. Pre-condition: Cases IFS-R1-FM-155_1 through _3 verified ok Customer: Fed=732 Social Security Administration (TP# 2800) Non-Fed= 29 Commonwealth of Puerto Rico Fed(Treas)=992 United States Mint (TP# 2016) Post-condition: Error Message generated for Forecast of Revenue when G/L account and Customer (trading partner) mismatch occurs. Message says " GL rev account inconsistent w/recon account on customer xxx on line item xxx". Match between G/L account and customer(trading partner) results in Forecast Revenue being posted. T Code FMV1 Enter Doc Type - FA in the" Forecast of Revenue-Initial Screen". Enter, "Forecast of Revenue: Create Overview Screen" appears. Enter:Overall amount= $75,000, Text=FED, Fund Center=:LMSB, Fund=11110913R, Functional Area= 7J, G/L Account= 5200.0001, Order= MISCREV, Cutomer=732, Due on= (today's date + 30 days). Line 2::Overall amount= $75,000, Text=Non-Fed, Fund Center=:LMSB, Fund=11110913R, Functional Area= 7J, G/L Account= 5200.0002, Order= F7001162007, Cutomer=29, Due on= (today's date + 30 days). Line 3: :Overall amount= $75,000, Text=Treasury, Fund Center=:LMSB, Fund=11110913R, Functional Area= 7J, G/L Account= 5200.0003, Order= MISCREV, Cutomer=992, Due on= (today's date + 30 days). Click on header (hat) icon and fill in Reference field in Additional data section with the Order number used above. Save
Step
Step
Combined previous step 4 and 5 because they were the same action. WJR 01/03/2006 02/08/2006 LWheeler Step 4 Change G/L Acount for customer 29
Step
Page 161
from 5200.0001 to 5200.0002 06/20/2006--added instruction for filling in header info. 5 T Code FMV3 Verify completeness of forecast at fund center level; The opening document shows :Overall amount= $75,000, Text=FED, Fund Center=:LMSB, Fund=11110913R, Functional Area= 7J, G/L Account= 5200.0001, Order= MISCREV, Cutomer=732, Due on= (today's date + 30 days). Line 2::Overall amount= $75,000, Text=Non-Fed, Fund Center=:LMSB, Fund=11110913R, Functional Area= 7J, G/L Account= 5200.0002, Order= MISCREV, Cutomer=29, Due on= (today's date + 30 days). Line 3: :Overall amount= $75,000, Text=Treasury, Fund Center=:LMSB, Fund=11110913R, Functional Area= 7J, G/L Account= 5200.0003, Order= MISCREV, Cutomer=992, Due on= (today's date + 30 days) Then go to Environment, click "Follow-on Document". There are 3 documents: Accounting Document, Special Purpose Ledger, and FM Document. Click on Accounting document to see postings: Dr. 4221.0000 - Unfilled customer order without advance, Cr. 4210.0000-anticipated reimbursable and other income. Click FM Document, the document will show postings to Fund 11110913R, Fund Ctr LMSB and Commitment Item 5200. Combined previous step 6 and 7 because they were the same action. WJR 01/03/2006 02/08/2006 LWheeler Step 5 Change G/L Acount for customer 29 from 5200.0001 to 5200.0002 Step 611added 01/05/2006 VP
T Code FMV1 Enter Doc Type - FA in the" Forecast of Revenue-Initial Screen". Enter, "Forecast of Revenue: Create Overview Screen" appears. Enter:Overall amount= $75,000, Text=FED, Fund Center=:LMSB, Fund=11110913R, Functional Area= 7J, G/L Account= 5200.0001, Order= MISCREV, Cutomer=29, Due on= (today's date + 30 days). Enter Error messgage should appear: GL rev account inconsistent w/recon account on customer 29 on line item 001. Click on red ball with white x to cancel transaction. T Code FMV1 Enter Doc Type - FA in the" Forecast of Revenue-Initial Screen". Enter, "Forecast of Page 162
Step
VP
Step
Revenue: Create Overview Screen" appears. Enter:Overall amount= $75,000, Text=Non-Fed, Fund Center=:LMSB, Fund=11110913R, Functional Area= 7J, G/L Account= 5200.0002, Order= MISCREV, Cutomer=732, Due on= (today's date + 30 days). Enter 9 Error messgage should appear: GL rev account inconsistent w/recon account on customer 732 on line item 001. Click on red ball with white x to cancel transaction. T Code FMV1 Enter Doc Type - FA in the" Forecast of Revenue-Initial Screen". Enter, "Forecast of Revenue: Create Overview Screen" appears. Enter:Overall amount= $75,000, Text=Treasury, Fund Center=:LMSB, Fund=11110913R, Functional Area= 7J, G/L Account= 5200.0003, Order= MISCREV, Cutomer=732, Due on= (today's date + 30 days). Enter Error messgage should appear: GL rev account inconsistent w/trading partner for customer 732 on line item 001. Click on red ball with white x to cancel transaction. 07/05/2006 LWheeler Changed "w/recon account on" to "w/trading partner for". VP
10
Step
11
VP
Page 163
Test Case Name Test Script Name V & V Method IFS-R11-FM-REIMB-NonFed_R70 IFS-R11-FM-REIMB-NonFed_R70 IFS FY 2010 CR/SR Owner Modified By Date Modified dariola jgarci23 5/16/2011 2:20:39 PM Description Reimbursable process for a non federal customer: create reimbursable agreement, apply advance payment, create an invoice/billing document after work is performed, apply the invoice to the advance, clear invoice with the payment and demonstrate that the cu Pre-Condition Direct fund 08080913D and reimbursable fund 08080913R exist Post Condition Posting activities are correctly reflected on funds, general ledger accounts, budgetary ledger accounts and the internal order. Acceptance Criteria Posting activities are correctly reflected on funds, general ledger accounts, budgetary ledger accounts and the internal order. Iterations IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3 Requirements BE24 Record and control funds that receive other budgetary authority in addition to appropriations, and identify the type of authority. BE113 Check available funds for obligating documents (including amendments to obligating documents resulting in a change to dollar amounts or to the classification structure.) BE115 Adjust available fund balances as reimbursable orders are accepted. In the case of reimbursable orders from the public, an advance must also be received before additional funding authority is recorded. BE118 The system shall record and maintain reimbursable agreements so that information can be reported monthly. BE119 The system shall record and maintain reimbursable agreements so that information can be reported quarterly. BE120 The system shall record and maintain reimbursable agreements so that fiscal year-to-date information can be reported. BE121 The system shall record and maintain reimbursable agreements so that inception-to-date information can be reported. BE122 The system shall allow the creation of budget authority in the system when a reimbursable agreement is established. BE134 The system shall allow the transfer of expenditures between budgetary accounts. BE136 The system shall be able to identify between reimbursements when allocating funds from highest level to lower levels. Test Type ZZ - Other Tracking No. See RTVM
Page 164
IFS-R11-FM-REIMB-NonFed_R70 Manual jgarci23 vdeadmin 5/16/2011 2:20:13 PM 5/16/2011 2:20:12 PM Note Type Step
Description CASE DESCRIPTION: Reimbursable process for a non federal customer: create reimbursable agreement, apply advance payment, create an invoice/billing document after work is performed, apply the invoice to the advance, clear invoice with the payment and demonstrate that the customer account balance reflects the activities of remaining advance PRE-CONDITION FOR THE CASE: Direct fund 11110913D and reimbursable fund11110913R exist POST-CONDITION FOR THE CASE: Posting activities are correctly reflected on funds, general ledger accounts, budgetary ledger accounts and the internal order. T-code KO01 to create an internal order for a commercial customer. Enter IO Type Z002 Enter Enter Internal Order No. RAXXXXXX (please make up a number). Hit Enter and then SAVE NOTE: if RAXXXXXX already exists, create a new internal order number for this test. 05/09/2007: Note based on change transported into RT1 for reimburseables as confirmed by Asiah Hassan. For reimburseables, the internal order has to be always prefixed by "RA"
2 3 4
Step Step Step
5 6
Once hit SAVE, a screen appears with a message at the bottome of the screen, stating " Order was created with number RAXXXXXX" T-code KO02 To release the internal order. The Change Internal Order: Initial Screen appears. Click Master Data, and select the Control Data tab. The status should show "CRTD". Click Page 165
VP Step
RELEASE button, status will change to "REL". Save 7 8 After hit RELEASE, a screen appears with a message at the bottom of the screen, stating "Order has been Released", hit SAVE TCode: FR50 Enter budgetary authority for a reimbursable fund Enter Fund: 11110913R (Reimbursable fund) Enter FM area: 2009 Version: 0 Enter Posting date: today's date Enter Document Type: F1 Enter Fiscal Year (should default) Hit Enter Entry screen - Payment budget tab Enter Fund Center: IRS Enter Commitment Item: ALLOBJ Enter Functional Area: ALFA Enter Subtype: APPR Enter dollar amount: $50,000 Save Note: Document # 9 TCode: FR60 A budget document is created and budget loaded to Appropriated. To view posting: Debit: 4210.0000 Credit: 4450.0001 FI Doc #: SPL Doc#: FI Doc #: SPL Doc#: FM Doc#: VP VP Step
10
TCode: FR58 Page 166
Step
To perform apportionment by OMB, transfer budget Enter Sender Fund: 11110913R Enter Receiver Fund:11110913R Version: 0 Document Date: todays date (default) Enter Posting date: todays date Enter Document type: F2 Sender year: default is current year Enter receiver year: current year Hit Enter Entry screen Payment budget tab Line 1 sender radio button Enter Fund Center: IRS Enter Commitment Item: ALLOBJ Enter Functional Area: ALFA Enter Subtype: APPR Enter dollar amount: $50,000 Line 2 Receiver radio button Enter Fund Center: IRS Enter Commitment Item: ALLOBJ Enter Functional Area: ALFA Enter Subtype: APOR Enter dollar amount: $50,000 Save Note: Document # 11 TCode: FR60 To view the postings -A budget document is created and budget moved to Apportioned. Debit: 4450.0001 Credit: 4590.0000 FI Doc #: SPL Doc#: Page 167 FI Doc #: SPL Doc#: FM Doc#: VP
12
TCode: FR58 To transfer budget Enter Sender Fund:11110913R, Receiver Fund:11110913R Version: 0 Document date: today's date (default) Enter Posting date: today's date Enter Document type: F3 Sender year: current year Receiver year: current year Hit enter Entry Screen - Payment Budget tab Line 1 - Sender radio button Enter Fund Center: IRS Enter Commitment Item: ALLOBJ Enter Functional Area: ALFA Enter Subtype: APOR Enter Dollar amount: $10,000 Line 2 - Receiver radio button Enter Fund Center: CIDV Enter Commitment item: 26 Enter Functional area: 7C Enter subtype: AUTH Enter Dollar amount: $10,000 ENTER YEAR COHORT = "2009" ON DOCUMENT HEADER SCREEN. ALSO, ENTER RAXXXXXXXX ON TEXT FIELD Save Note: Document # ---
05/20/08 jg ADDED ENTER YEAR COHORT = "2009" ON DOCUMENT HEADER SCREEN. ALSO, ENTER ra#XXXXXX ON TEXT FIELD before SAVE action
Step
13
FR60 To view the posting (doc # 0500xxxxxx). Budget moved to Authorized and new Fund Center at Fin Plan level. Debit: 4590.0000 Credit: 4610.2000 Page 168
VP
FI Doc #: SPL Doc#: 14 TCode: FMV1 To create a forecast of revenue Enter Document Type: FA Document date: today's date (default) Posting date: today's date (default) Company code: 2009 Enter currency: USD Enter Over view screen Enter Document Text: Forecast of revenue reimbursable Non-Fed Enter Overall amount: $12,000 Enter Item text: Non-Fed Enter Fund center: CIDV Enter Fund: 11110913R Enter Functional area: 7C Enter G/L Account: 5200.0002 Enter Internal Order: RAXXXXXX (Use Internal Order number created above) Enter Customer: 29 (AT&T) Enter Due on date: BLANK (Seetha Krishnan told us on 12/30/2003 to leave it blank) "Header data" icon Additional data section: Enter Reference: (optional) enter reimbursable agreement # RAXXXXXX Save Note: Document # --15 TCode: FMV3 Display Forecast of Revenues (93000000xx) entries to view accounting posting. Go to Environment, select Follow-on Document: Debit: 4221.0000 Credit: 4210.0000 (at fund center level) Page 169 FI Doc #: SPL Doc#: FM Doc#: VP JT 06/08/05 Changed 'Overall amount' from $10,000 to $12,000 to eliminate an error message at Step 26/Tcode FB70 - Create billing/docum ent nvoice. Step
FI Doc #: SPL Doc#: FM Doc#: 16 FMX1 to create funds reservation Enter Document type: RA (Funds reservation w/o W/F reimb) Document date: todays date Posting date: todays date Company code: 2009 Enter Over view screen Enter Document Text: Funds reservation reimbursable test case Enter Overall amount: $10,000 Enter Item text: reimbursable test - funds reservation Enter Commiment Item = 26SS Enter Fund Center = V001 Enterer Fund = 11110913R Enter Functional area; 7C Enter Customer: select customer from above-29 Enter Due on: BLANK "Header data" icon Additional data section: (optional) Enter Reference: reimbursable agreement # RAXXXXXX. ( 05/09/2007: Note based on change transported into RT1 for reimburseables as confirmed by Asiah Hassan. For reimburseables, the internal order has to be always prefixed by "RA" ) Save { Tcode: FMX1} Fund reservation #: 92000000xx 11/23/2005: business rule changed to not require entry of gl acct and cost center anymore but that commitment item and fund center will be entered as well per Marci Rothstein info provided to SIT tester 05/09/2007: JGarcia added note during May 2007 week 1 confidence testing Step
--17 TCode: FMX3 To view fund reservation just created. There are no accounting or budgetary ledger postings. Record Reservation Document # for future reference and verify data input. Page 170 FM Doc#: VP
FM Doc#: 18 TCode: F-29 To post customer down payment Enter Document date: today's date Enter Document type: DZ (Customer payment)- Defaulted in Enter Company code: 2009 (IRS)-Default Enter Posting date: default is today's date Enter Period: defaults based on the posting date Currency: defaults to USD Enter Reference: CK22334 (Optional) Enter Doc Header text: Reimbursable Advance Customer data: Enter customer account # 29 Enter Special G/L ind: A (down payment) Bank data: Enter Account: 1010.0120, Business Area: 0001 (Administrative), Amount: $10,000 hit ENTER Item 2: Enter Amount: *, Business Area: 0001 (Administrative) Funds res: enter forecast of revenue number 93XXXXXXXX (Must be doc type FA) line # 001(From Step 14) Note: fund, fund center, functional area and order will default from the forecast of revenue Menu path: Document -> Simulate Double click on the line item to be corrected (will be shaded in blue) = Line 001 Enter Text: Advance payment Enter Business area: 0001 (Administrative) Functional area: 7C <more> button Enter Fund center: CIDV, Fund:11110913R Note: fund, fund center functional area should be the same as used to create the forecast of revenue Verify postings SAVE ....... Doc # 14000000xx Step
19
TCode: FB03 Page 171
VP
To view payment document just created (doc # 1400000xxx) Debit: 1010.0120 Credit: 2310.0000 Derived from Customer # Go to Environment, select Accounting Document Budgetary: Debit: 4222.0000 Credit: 4221.0000
20
TCode: FV50 Move expenses off Direct to reimbursable Enter Document date: (today's date) Enter Document type: BZ Debit: Enter GL account: 6100.2611 Debit/Credit: Debit Enter Amount: $2,000 Cost center:V001000 Fund:11110913R Enter Earmarked fund: Funds reservation number for reimbursable (92XXXXXXXX) and Enter Earmarked fund: line # from the fund reservation Functional Area: 7C Credit: Enter GL account: 6100.2611 Credit Amount: $2,000 Business Area: 0001 Cost center:V001000 Fund:11110913D Functional area: 7C <Save as completed> button (PARK) ... Page 172
Step
21
TCode: FB03 The Document is created in a parked state. Docu #: 4600xxxxxx
Doc#
VP
22
TCode: FBV0 To release parked doc above Company code: 2009 (IRS default) Enter Document number: (document number from previous step) Enter Review the document and verify postings before posting. Hit POST
Step
23
TCode: FB03 To view the postings: Parked document is posted. Expenses are moved from D fund to R fund. Debit: 6100.2611 (reimbursable fund) Credit:6100.2611 (direct fund) Go to Environment, select Accounting Document to view postings Budgetary for direct fund: Debit: 4902.0000 Credit: 4610.2000 Debit: 5700.0000 Credit: 3107.0000 Debit: 1010.0110 (direct fund) Credit: 1010.0110 (reimbursable fund) Budgetary for reimbursable fund: Debit: 4610.2000 Credit: 4902.0000 Doc# FI Doc #: Page 173
Doc# FI Doc #: SPL Doc#
VP
2 SPL Doc#s 24 TCode: FB70 To create billing document/invoice Company code: 2009 Enter customer: 29 Enter Invoice date: today's date Enter Doc. Type: AD (Customer invoice with advance) Enter posting date: today's date Enter Reference: Reimbursable NonFed # RAXXXXXX Enter amount: $2,000 Currency: USD Item details Enter G/L Account: 5200.0002 Set D/C indicator: Credit Enter Doc. Currency amount:$2,000 (copies the amount from debit field) Enter Text: Invoice 1 of 12 Enter Business area: 0001 (Administrative) Enter Earmarked fund: document item: enter forecast of revenue document # (FA doc type) 93000000xx, enter line # in Earmarked Funds Docu Item from Forecast of Revenue document. Menu path: Document> Simulate Verify postings Save Doc # 33000000xx 25 TCode: FB03 Billing document is created. Go to Document, select Display (docu #: ) Debit: Customer # (1310.0400 derived, Customer 29 is Government State & Local not commercial) Credit: 5200.0002 Go to Environment, select Accounting Document Page 174 Billing Doc #: SPL Doc #: Diane Ariola 4-28-2005 Changed Debit: Customer # (1310.0200 VP Diane Ariola 4-28-2005 Under Item details changed Enter Doc. Currency amount: * to $2,000 for clarity. Step
Budgetary: Debit: 4251.0002 Credit: 4222.0000
derived) to 1310.0400 because Customer 29 is Government State & Local not commercial. V Lambert 05-11-2005 Correct Tcode is FB03, not FBL5N
26
TCode: FMV3 To display Forecast of revenue document to show the drawdown Enter Forecast of revenue document number: (93000000xx) Hit Enter Hit Consumption Info button Double click on yellow Total Invoices/Credit memos This will show all consuming activity against this Forecast of Revenue. All Customer Invoices are listed and can be drilled down for further details. Note: That F-28 transaction against the FMZ1 document will not reduce Forecast of revenue consumption per correction under DR33584
06/20/2006 JGarcia noted that F28 transactions will not reflect in the Forecast of Revenue consumption as corrected under DR33584. 5/24/05 L Bassichis THIS STEP IS NO LONGER NEEDED per Willy Russell (5/2005)
VP
27
Tcode: F-32 Clear customer advance payment with invoice Enter Account: customer master record number (29) Enter Clearing date: default today's date Enter Company code: 2009 (IRS) Enter Currency: USD Open item selection section: Enter Special G/L ind: A (Down payment) Additional selections: Click on Posting Date Page 175
Step
Next Screen enter the Posting Date Click <Process Open Items> button At 'Clear Customer: Process open items' screen, select the invoice and payment to be cleared. Note: 2/22/2005: If there are more items, make only the invoice (AD) and the payment (DZ) highlighted (i.e., in BLUE) for your posting date Click on Charge off diff. button Enter Posting key: 19 Account: 29 Special G/L: A Enter the remaining advance amount: 8000| Business Area: 0001 Due Date: Today's Date Enter the Forecast of Revenue # and line # from Step 14 Go to Document, Click on Simulate Post the clearing document by clicking the Save icon
28
TCode: FB03 Open item debits and credits matched and cleared on the customer account. Go to Document, select Display Document, then go to Environment, select accounting document (1000xxxxx) Proprietary: Debit: 2310.0000 (Customer) Credit: 1310.0400 (Customer) Credit: 2310.0000 (Customer) Budgetary: Debit: 4252.0000 Credit: 4251.0002
5/24/05 L Bassichis THIS STEP IS NO LONGER NEEDED per Willy Russell (5/2005)
VP
29 Page 176
Step
{ Tcode: FBL5N} Customer Line Item Display Enter Customer: customer number from above (from Step 20) Enter Company code: 2009 (IRS) Line Item Selection - Status: All Items Enter appropriate date or date range depending on what Radio Button selected for Line Item Selection. Line Item Selection - Type: Normal & Special G/L transactions Execute Review 'Customer Line Item Display ' screen 30 Customer line items are displayed and reflects the payment VP
Page 177
Test Case Name Test Script Name V & V Method IFS-R11-FM-Rescission_R70 IFS-R11-FM-Rescission_R70 IFS Disaster Recover 07 2009 Owner Modified By Date Modified dariola jgarci23 5/16/2011 2:21:29 PM Description Rescission for a current year appropriation and rescission pursuant to public law Pre-Condition Budget authority in fund 08080912D was distributed to lower level fund centers Post Condition A rescission for current year appropriation and a rescission pursuant to public law are established and posted Acceptance Criteria Rescissions are entered and posted Iterations Disaster Recovery 07 2009 IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3 Disaster Recovery 07 2009 Requirements BE46 Provide the ability to track changes to budget authority at multiple levels of distribution. BE67 The system shall track all changes to budget authority at multiple levels of distribution. BE68 The system shall track all changes to budget authority to at least five levels of distribution. BE69 The system shall record all changes to budget authority at multiple levels of distribution. BE70 The system shall perform automated distribution of changes in budget authority. BE72 The system shall allow allocation reprogramming requests to be reviewed on-line. BE73 The system shall allow allocation reprogramming requests to be revised on-line. BE93 The system shall track changes to budgets at all levels of the accounting code structure. BE94 The system shall allow budget modifications to be entered at any level of the accounting code structure. BE23 Allow modification of limitations in accordance with apportionment actions, reprogramming, rescissions, and other adjustments. BE212 The system shall provide the capability to modify/revise an existing financial plan by line item. BE80 The system shall provide consolidated budgets (e.g., by appropriation, business unit, financial plan.) Test Type FM - Funds Management Tracking No. See RTVM
Page 178
IFS-R11-FM-Rescission_R70 Manual jgarci23 vdeadmin 5/16/2011 2:21:03 PM 5/16/2011 2:21:02 PM Note Type Step
Description CASE DESCRIPTION: Rescission of a current year fund and Rescission pursuant to public law. Return the budget authority from the Fin plan spending office to the IRS (FR58) and then return the budget authority balance of $2400 in fund 08080912D to 8MB (FR53) in version 0 (FR53) Note: 3/15/2005 Since this test is a regression test and will be carried out frequently, we select a small amount $10 to avoid budgetary authority being drawn down quickly. PRE-CONDITION FOR THE CASE: The budget authority in fund 08080912D was distributed to lower level fund centers POST-CONDITION FOR THE CASE: A rescission is entered and posted for Fund 08080912D A. Run Report:ZFMREC to show status, Enter Fund=11110912D, Version=0, Commitment Item = 11, Functional Area = 1C. Hit Execute to run report. View by Fund Center. Take note of budget amounts for both SBSE__________________ & IRS __________________ B. Run FR58 to transfer budget from the authorized level to the allotment level for fund 08080912D in version (Step 4B changes the $ amount for the Fund Centers SBSE & IRS) Enter data: Sender Fund: 11110912D FM Area: 2009 (default from previous entry) Version: 0 Document Date: today's date (default) Posting Date: todays date (enter) Document Type: A4 Sender Year: 2011 Page 179 Receiver Fund: 11110912D
2 3 4
Step Step 10/11/2008 LWheeler changed all funds from 06060912D to 08080912D and changed the FY from 2006 to 2008 Step
Period: 0 After the enter key is hit, the 'Transfer Budget-Entry Screen' appears Enter data: Sender: Fund Center = SBSE AUTH Amount = 10.00 Receiver: Fund Center = IRS = AUTH Amount = 10.00 Hit the Save icon ...... Commitment Item: 11 Commitment Item: 11 FA = 1C FA = 1C Subtype = Subtype
NOTE: Commitment items 11, 12, 13 which are payroll related may result in negative budget balances. This could result in a message showing that payment budget is exceeded. Click on green check mark to bypass the msg. To prove that there is in fact negative budget, execute ZFMREC report without including the commitment item 11 in parameters.
A. Run Report: ZFMREC, using the same parameters in step 4A above. View by Fund Center first, and compare to step 4A (movement of funds from authority SBSE to authority IRS) Note budget amount for SBSE ___________________. Amount reduced by $10 when compared to noted amount in 4A Note budget amount for IRS _____________________. Amount increased by $10 when compared to noted amount in 4A Then view by Budget Subtype. Take note of budget amount of the Authority line _________________ for use in later steps. B. Use FR60 to view the document and the budgetary postings. Spending budget authority has been posted back from Fin plan to the IRS level. Dr. 4610.2000 Page 180
VP
Cr. 4610.2000 .. 6 A. Run ZFMREC report. Enter Fund=11110912D, Version=0, Commitment Item=ALLOBJ, Functional Area=ALFA. Hit Execute to run report. View by Budget subtype. Note budget amount for Rescission____________________ View by Fund Center. Note budget amount for IRS____________________ B. Run FR58 (or select from menu Accounting / Financial Accounting / Funds Management / Budgeting / Transfer Posting / Transfer) Step 6B will change the $ amount from AUTH to RESC and will change the amount for IRS due to movement to Functional areas 1C & ALFA Enter data: Sender Fund: 11110912D FM Area: 2009 (default from previous entry) Version: 0 Document Date: today's date (default) Posting Date: todays date (enter) Document Type: R2 Sender Year: 2011 Period: 0 Receiver Fund: 11110912D Step
After the enter key is hit, the 'Transfer Budget-Entry Screen' appears Enter data: Sender: Fund Center = IRS Commitment Item: 11 Subtype = AUTH Amount = 10.00 Receiver: Fund Center = IRS Commitment Item: ALLOBJ Subtype = RESC Amount = 10.00 Hit the Save icon .. 7
FA = 1C FA = ALFA
A. Run Report: ZFMREC to show movement of funds. Enter Fund=11110912D, Version=0, Commitment Item=ALLOBJ, Functional Area=ALFA. Hit Execute to run report. Click on Budget subtypes to display the Rescission $ increase. Note budget column for rescission _______________________, amount increased by $10 Page 181
VP
when compared to amount in 6A. Click on Fund center to display the IRS $ increase. Note budget column for IRS _______________________, amount increased by $10 when compared to amount in 6A. 11110912D, Version=0, Commitment Item=11, Functional Area=1C. Hit Execute to run report. Click on Budget subtypes to display the Authority $ decrease. Note budget column for Authority _______________________, amount decreased by $10 when compared to amount in 5A. Click on Fund center to display the IRS $ decrease. Note budget column for IRS _______________________, amount decreased by $10 when compared to amount in 5A. C. Run FR60 to view the document and the budgetary postings. Budget authority is transferred from authority to rescission. Dr. 4610.2000 Cr. 4450.0001 .. 8 Run FR53 (or select from menu Accounting / Financial Accounting / Funds Management / Budgeting / Return / Enter) Transfer budget from the appropriation to OMB for $10 for fund11110912D in version 0 At the 'Enter Return: Initial Screen' Enter data: Fund: 11110912D FM Area: 2009 (default from previous entry) Version: 0 Document Date: today's date (default) Posting Date:todays date (enter) Document Type: R1 Fiscal Year: 2011 Period: Leave blank After the enter key is hit, the 'Enter Return-Entry Screen' appears Page 182 Step
Enter data: Fund Center = IRS Commitment Item: ALLOBJ RESC Amount = 10.00 Hit the Save icon ...... 9
FA = ALFA
Subtype =
A. Run report ZFMREC by Budget Subtype to show the status that the balance under Rescisstion is gone. Enter Fund=11110912D, Version=0, Commitment Item = ALLOBJ, Functional Area = ALFA. Hit Execute to run report. Note budget for rescission ___________________, amount decreased by $10 when compared to rescission budget in 7A B. Budget authority is transferred from appropriation to OMB. {T Code FR60 to view the document and the budgetary postings} Cr. 50/4392.0000 Cr. 50/1010.0000 Dr. 40/4450.0001 Dr. 40/3106.0000 ..
This script did have a step 10 but it was removed because it did not serve any useful purpose and was confusing. It was removed on 4/27/2005 by Willie Russell
VP
Page 183
Test Case Name Test Script Name V & V Method IFS-R11-FM-Transfer_R70 IFS-R11-FM-Transfer_R70 IFS Disaster Recover 07 2009 Owner Modified By Date Modified jgarci23 jgarci23 5/16/2011 2:22:03 PM Description Transfer budgetary authority between appropriations Pre-Condition 1151 approved to transfer between appropriations and Fund balance in Fund 09090912D, Fund Center- SBSE - FA- 2B, Commitment Item 11 is adequate to perform the transfer Post Condition Inter-appropriation transfer is successful -$100 is transferred from 09090912D to 09090913D Acceptance Criteria Transfer is entered and posted Iterations Disaster Recovery 07 2009 IFS RP6 REL1-0 SIT CYCLE3 Configurations Disaster Recovery 07 2009 1 MTC EITE SSO PORTAL R3 Requirements BE46 Provide the ability to track changes to budget authority at multiple levels of distribution. BE67 The system shall track all changes to budget authority at multiple levels of distribution. BE68 The system shall track all changes to budget authority to at least five levels of distribution. BE69 The system shall record all changes to budget authority at multiple levels of distribution. BE70 The system shall perform automated distribution of changes in budget authority. BE72 The system shall allow allocation reprogramming requests to be reviewed on-line. BE73 The system shall allow allocation reprogramming requests to be revised on-line. BE93 The system shall track changes to budgets at all levels of the accounting code structure. BE94 The system shall allow budget modifications to be entered at any level of the accounting code structure. BE23 Allow modification of limitations in accordance with apportionment actions, reprogramming, rescissions, and other adjustments. BE212 The system shall provide the capability to modify/revise an existing financial plan by line item. BE80 The system shall provide consolidated budgets (e.g., by appropriation, business unit, financial plan.) Test Type FM - Funds Management Tracking No. See RTVM Page 184
Page 185
IFS-R11-FM-Transfer_R70 Manual jgarci23 vdeadmin 5/16/2011 2:21:49 PM 5/16/2011 2:21:49 PM Note Type Step
Description CASE DESCRIPTION: Interappropriation transfer - Transfer $100 from fund "%09090912D %" to "%09090913D%" in versions 0, 1, and 10. (Form 1151, non-expenditure transfer, assumed approved by Congress) .................. .............. ........... ... ............. ......... ....... Since this test is a regression test and will be carried out frequently, we select a small amount $100 to avoid budgetary authority being drawn down quickly. PRE-CONDITION FOR THE CASE: 1151 approved to transfer between appropriations and Fund balance in Fund "%09090912D%", Fund Center- WAGE - FA- 2B, Commitment Item 11 is adequate to perform the transfer POST-CONDITION FOR THE CASE: Inter-appropriation transfer is successful -$100 is transferred from "%09090912D%" to "%09090913D%" Run ZFMREC report before the transfer. Verify pre-transfer balances in Sender Fund "%09090912D%" and in Receiver Fund "%09090913D%" seperately. Verify that balance in Sender Fund "%09090912D%" is $100 or more. Enter Fund "%09090912D%" first and then run the report for Fund "%09090913D%". Enter fund "%09090912D%" FY=2009, commitment item 11, Functional area 2B, budget version = 0. Jot down budgetary balances for future comparison. Run the same report for fund 0913D. Enter fund "%09090913D%", FY=2009, Fund Center = CIDV Page 186
Step
Step
JT 05/08/05 Changed 'Suttype=AUTH' to 'Subtype=Auth' CG 04/29/08 - Redlined testcasechanged FY to current FY yr. Changed SBSE funds
Step
CI=24, FA=7H, Jot down budgetary balance for future comparison. 5 In Versions 0, enter T- Code FR58 - Transfer Budget between appropriations (funds). Enter T-code FR58, the Transfer Budget -Initial Screen pops up. Enter: Sender Fund -"%09090912D%", Receiver Fund - "%09090913D%" FM Area - 2009 Document Date: Today's Date; Posting Date - today's date; Version - 0 Doc Type - I1; Sender year 2008. Click green Check Mark the Transfer Budget - Entry Screen pops up In the Transfer Budget - Entry Screen , enter: Line 1- Sender: Fund Center WAGE, Commitment Item -11, FA -2B, Sub-type-AUTH, Amount - $100. Line 2-Receiver: Fund Center-IRS, CI-ALLOBJ, FA-ALFA, Sub-type-ALLT, Amount - $100 Click on Header Hat and enter year cohort: 2009 Save
center to WAGE Step
An inter-appropriation transfer is entered and posted. Use T-code FR60 to view the accounting document just posted. Click on Budgetary Ledger and then Accounting Document: Dr. 4610.2000 - Fund "%09090912D%" Cr. 4170.0000 - Fund "%09090912D%" Dr. 4170.0000 - Fund "%09090913D%" Cr. 4610.1000 - Fund "%09090913D%" Dr. 1010.0000 - Fund "%09090913D%" Cr. 1010.0000 - Fund "%09090912D%" Dr. 3103.0000 - Fund "%09090912D%" Cr. 3102.0000 - Fund "%09090913D%" Double Click on any of the ledger accounts, and click MORE to display Sender/Receiver fund Run ZFMREC report to display that there is a decrease in Fund "%080800912D%" to reflect the transfer out. Fund = "%09090912D%", Commitment Item=11, Functional Area Page 187
VP
VP
= 2B, version =0 8 Do the same transaction - FR58, Doc Type I1 to transfer $100 between fund "%09090912D%" and "%09090913D%" in version 1 ( Sender: Fund "%09090912D%", Fund Center- WAGE Commitment Item -11, Functional Area -2B, SubType - AUTH amount-$100 Receiver: Fund- "%09090913D%", Fund Center -IRS, Commitment Item -ALLOBJ, Functional Area -ALFA, SubType - ALLT, amount-$100 SAVE If there is no budget in version 1, you have to enter some budget authority as follows: 1. FR50, Version = 1, doc Type= A1, Fund = "%09090912D%", IRS, ALLOBJ, ALFA, APPR, Amount=100. SAVE. 2. FR58 Versionb 1, doc type = A2, both sending fund and receiver fund are "%09090912D%", IRS, ALLOBJ, ALFA, SUB-TYPE from APPR to APOR, Amount = 100. SAVE. 3. FR58, Version 1, doc Type = A3, both sending fund and receiver fund are "%09090912D%", IRS, ALLOBJ, ALFA, Sub-type from APOR to ALLT. SAVE. 4. FR58, Version 1, doc Type = A4, both sending fund and receiver fund are "%09090912D%". Sender: IRS ALLOBJ, ALFA, Sub-type ALLT Receiver: WAGE, Commitment item=11, Functional area = 2B, sub-type= AUTH, amount= 100. SAVE An inter-appropriation transfer of $100 is entered in version 1. There is no accounting posting Do the same transaction - FR58, Doc Type I1 to transfer $100 between fund "%09090912D%" and "%09090913D%" in version 10 Sender: Fund "%09090912D%", Fund Center- WAGE, Commitment Item -11, Functional Area -2B, Sub type= AUTH, amount-$100 Receiver: Fund- "%09090913D%", Fund Center -IRS, Page 188 Step
Step
Commitment Item -ALLOBJ, Functional Area -ALFA, SubType - ALLT, amount-$100 SAVE ................ If there is no budget in version 10, you have to enter some budget authority as follows: 1. FR50, Version = 10, doc Type= A1, Fund = "%09090912D%", IRS, ALLOBJ, ALFA, APPR, Amount=100. SAVE. 2. FR58 Versionb 10, doc type = A2, both sending fund and receiver fund are "%09090912D%", IRS, ALLOBJ, ALFA, SUB-TYPE from APPR to APOR, Amount = 100. SAVE. 3. FR58, Version 10, doc Type = A3, both sending fund and receiver fund are "%09090912D%", IRS, ALLOBJ, ALFA, Sub-type from APOR to ALLT. SAVE. 4. FR58, Version 10, doc Type = A4, both sending fund and receiver fund are "%09090912D%". Sender: IRS ALLOBJ, ALFA, Sub-type ALLT Receiver: WAGE, Commitment item=11, Functional area = 2B, sub-type= AUTH, amount= 100. SAVE 10 FR60 - An inter-appropriation transfer of $100 is entered in both versions 1 & 10. There is no accounting posting 05/10/2010JGarciaadded version 1 verification also VP
11
Enter TR Code FR58, Doc Type I2 to distribute the $100 within Fund "%09090913D%" to the Fin Plan level in version 0 , Enter T-code FR58, the Transfer Budget -Initial Screen pops up. Enter: Sender Fund -"%09090913D%", Receiver Fund -"%09090913D%" FM Area - 2009 Version - 0 Date - today's date Doc Type - I2 Click green Check Mark Transfer Budget - Entry Screen pops up In the Transfer Budget - Entry Screen , enter: Line 1- Sender: Fund Center IRS, Commitment Item -ALLOBJ, Functional Area -ALFA, Sub-type- ALLT, Amount - $100. Line 2-Receiver: Fund Center-CIDV, Page 189
Step
Commitment Item-24, Functional Area-7H, Sub-type-AUTH, Amount - $100. SAVE 12 A transfer budget of $100 within "%09090913D%" is posted in version 0. Enter T-code FR60 to view accounting posting in Budgetary Ledger: Dr. 4610.1000 Cr. 4610.2000 Enter T-Code: ZFMREC -Display Fund "%080800913D%" Budget address for Fund Center CIDV, CI-24, FA- 7H, Sub-Type- AUTH. Verify transfer of $100 within "%09090913D%" in version 0. Select Budget sub-type. 13 Enter TR Code FR58, Doc Type I2 to distribute the $100 within Fund "%09090913D%" to the Fin Plan level in version 1 , Enter T-code FR58, the Transfer Budget -Initial Screen pops up. Enter: Sender Fund -"%09090913D%", Receiver Fund -"%09090913D%" FM Area - 2009 Version -1 Date - today's date Doc Type - I2 Click green Check Mark Transfer Budget - Entry Screen pops up In the Transfer Budget - Entry Screen , enter: Line 1- Sender: Fund Center IRS, Commitment Item -ALLOBJ, Functional Area -ALFA, Sub-type- ALLT, Amount - $100. Line 2-Receiver: Fund Center-CIDV, Commitment ItemI-24, FA-7H, Sub-type-AUTH, Amount - $100. SAVE A transfer within "%09090913D%" is entered. There is no accounting posting in version 1. T-Code FR60 Do the same transaction - FR58, Doc Type I2 in version 10. code FR58, the Transfer Budget -Initial Screen pops up. Enter: Sender Fund -"%09090913D%", Page 190 ........ Enter TAdded TC FR60 Step VP
14
VP
15
Step
Receiver Fund - "%09090913D%" FM Area - 2009 Version - 10 Date - today's date Doc Type - I2 Click green Check Mark Transfer Budget - Entry Screen pops up In the Transfer Budget - Entry Screen , enter: Line 1- Sender: Fund Center IRS, Commitment Item -ALLOBJ, Functional Area -ALFA, Sub-type- ALLT, Amount - $100 Line 2-Receiver: Fund Center-CIDV, Commitment Item -24, Functional Area -7H, Sub-type-AUTH, Amount - $100 SAVE 16 A transfer of $100 from IRS, ALLOBJ, ALFA, Sub-Type-ALLT to CIDV, 24, 7H, Sub-Type -AUTH within "%09090913D%" is posted in version 10. There is no accounting posting in version 10 T-Code FR60 Added TC FR60 VP
Page 191
Test Case Name Test Script Name V & V Method IFS-R11-HSPD12_R70 IFS-R11-HSPD12_R70 IFS FY 2010 CR/SR Owner Modified By Date Modified wrussell jgarci23 5/16/2011 2:28:36 PM Description HSPD-12 is an annual fund that will reference REIM fund type and Treasury symbol. For 2008 the Treasury symbol will be 2090912 with 090909R2D as the associtated fund for fy 2009 and 2080919 with 080809R9D as the associated fund for fy 2008. An internal order will be required. Reimbursable process for a customer will always refernce the Department of Treasury and have a trading partner.( federal customer: create reimbursable agreement, create an invoice/billing document after work is performed, apply the invoice , clear invoice with the payment . Pre-Condition Reimbursable fund 090909R9D exists. Post Condition Posting activities are correctly reflected on funds, general ledger accounts, budgetary ledger accounts and the internal order. Acceptance Criteria Posting activities are correctly reflected on funds, general ledger accounts, budgetary ledger accounts and the internal order. Iterations IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3 Requirements CORE547 HSPD-01 The system shall use the existing reimburseable process for HSPD-12 funds except that it will not use funds reservations to track individual reimburseable project activity. CORE548 HSPD-02 The system shall use the existing reimburseable process for HSPD-12 funds for budget authority, revenue of forecast, revenue recognition, billing, and collections. CORE549 HSPD-03 The system shall use the following master data to represent HSPD-12 funds and support related HSPD-12 transactions:... CORE550 HSPD-04 The system shall treat HSPD-12 funds as non-appropriated funds and shall not post against accounts 3107.0000 and 5700.0000 when expenses are posted against these funds. CORE552 HSPD-06 The system shall not require a separate gency location code (ALC) for cash posting against HSPD-12 funds. Labor disbursements shall use the existing ALC and cash sub accounts as the current IFS direct funds. CORE553 HSPD-07 The HSPD-12 funds shall require an internal order. For expenses, it shall be created if not yet assigned. For revenues, the system shall use the reimburseable agreement and shall use the naming convention in the existing reimburseable proces
Page 192
Test Type ZZ - Other
Tracking No. See RTVM
Page 193
IFS-R11-HSPD12_R70 Manual jgarci23 vdeadmin 5/16/2011 2:28:19 PM 5/16/2011 2:28:19 PM Note Type Step
Description CASE DESCRIPTION:HSPD-12 is an annual fund that will reference REIM fund type and Treasury symbol. For 2009 the Treasury symbol will be 2090912 with 090909R2D as the associtated fund and 2080919 with 080809R9D as the associated fund for fy 2008. An internal order will be required. Reimbursable process for a customer will always refernce the Department of Treasury and have a trading partner.( federal customer: create reimbursable agreement, apply advance payment, create an invoice/billing document after work is performed, apply the invoice , clear invoice with the payment and demonstrate that the customer account balance reflects the activities) PRE-CONDITION FOR THE CASE: HSPD-12 fund 090909R9D reimbursable fund exists. RA2009B741 should exist. If it does not creat a new one in step 10. POST-CONDITION FOR THE CASE: Posting activities are correctly reflected on funds, general ledger accounts, budgetary ledger accounts and the internal order. TCode:FR50 Enter budgetary authority for a HSPD-12 reimbursable fund Enter Fund: 111109R9D (HSPD-12 fund) Enter FM area: 2009 Version: 0 Enter Posting date: today's date Enter Document Type: F1 Enter Fiscal Year 2011 (should default) Hit Enter Entry Enter Enter Enter screen - Payment budget tab Fund Center: IRS Commitment Item: ALLOBJ Functional Area: ALFA Page 194
2 3 4
Step Step 05/06/2009 Diane Ariola Updated the 080809R9D fund to 090909R9D Throughout the test script. Step
Enter Subtype: APPR Enter dollar amount: $10000 Save 5 TCode:FR60 To view posting of the budget document is created and budget loaded to Appropriated. Debit: 4210.0000 Anticpated Reimbursements and Other Income Credit: 4450.0001 Unapportionined Authority FI Doc #: SPL Doc#: VP
TCode:FR58 To perform apportionment by OMB, transfer budget Enter Sender Fund:111109R9D Enter Receiver Fund: 111109R9D Version: 0 Document Date: todays date (default) Enter Posting date: todays date Enter Document type: F2 Sender year: default is current year Enter receiver year: current year Hit Enter Entry screen Payment budget tab Line 1 sender radio button Enter Fund Center: IRS Enter Commitment Item: ALLOBJ Enter Functional Area: ALFA Enter Subtype: APPR Enter dollar amount: $10000 Line 2 Receiver radio button Enter Fund Center: IRS Enter Commitment Item: ALLOBJ Page 195
Step
Enter Functional Area: ALFA Enter Subtype: APOR Enter dollar amount: $10000 Save 7 TCode:FR60 To view the postings -A budget document is created and budget moved to Apportioned. Debit: 4450.0001 Unapportioned Authority Credit: 4590.0000 Apportionments Unavailable-Anticipated Reso FI Doc #: SPL Doc#: 8 FR58 to transfer the budget to allotment level Enter Sender Fund: 111109R9D Enter Receiver Fund: 111109R9D Version: 0 Document date: todays date (default) Enter Posting date: todays date Enter Document Type: F3 Sender year: current year Receiver year: current year Hit Enter Entry screen Payment budget tab Line 1 sender radio button Enter Fund Center: IRS Enter Commitment Item: ALLOBJ Enter Functional Area: ALFA Enter Subtype: APOR Enter dollar amount: $10000 Line 2 Receiver radio button Enter Fund Center: SBSE Enter Commitment Item: 26 Enter Functional Area: 1C Page 196 Step VP
Enter Subtype: AUTH Enter dollar amount: $10000 Click on Header Hat & enter RA2009B741 into text field Green Check Save
FR60 to view postings. Budget document created and budget moved to Allotment (legal) Debit: 4590.0000 Apportionments Unavailable-Anticipated Resources Credit: 4610.2000 Allotments Realized-Legal Allotment FI Doc #: SPL Doc#:
VP
10
**********DO NOT COMPLETE IF IO ALREADY EXSISTS********** T-code KO01 to create an internal order for a commercial customer. Enter IO Type Z002 Enter Enter Internal Order No. RA2009B741 Select the Control Data tab. The status should show "CRTD". Click RELEASE button, status will change to "REL". Save ***********NOT REQUIRED IF IO EXIXTS*************************** Once hit SAVE, a screen appears with a message at the bottome of the screen, stating " Order was created with number RA009B741 TCode:FMV1 To create a forecast of revenue Enter Document Type: FR Document date: today's date (default) Posting date: today's date (default) Company code: 2009 Enter currency: USD Enter Page 197
Step
11
VP
12
Step
Over view screen Enter Document Text: Forecast of revenue reimbursable HSPD12 Enter Overall amount: $1000 Enter Item text:Treasury Enter Fund center: SBSE Enter Fund: 111109R9D Enter Functional area: 1C Enter G/L Account: 5200.0003 Enter Internal Order: RA2009B741 Enter Customer: 1601 Enter Due on date: BLANK "Header data" icon Additional data section: Enter Reference: RA2009B741 Save
--13 TCode: FMV3 Display Forecast of Revenues (93000XXXXX) entries to view accounting posting. Go to Environment, select Follow-on Document: Debit: 4221.0000 Credit: 4210.0000 (at fund center level) 1FI, 1SPL and 1FM doc 14 ------------------ Step Not necessary ---------TCode:FB58 To transfer budget 15 Page 198 VP Step VP
------------------ Step Not necessary ---------TCode: FR60 To view the posting (doc # 65xxxxxxxx). 16 TCode:FB50 To create Reimburseable unbilled Enter Document type: BW Reimb unbilled Document date: todays date Posting date: todays date Company code: 2009 Enter Input Grid G/L Account: 1310.0600 D/C: Debit Amount: 1000 item text: HSPD12 Trading partner: 2001 Bus area: 0001 Funds Center: SBSE Internal Oder: RA2009B741 Fund: 111109R9D Earmarked: 93XXXXXXXX from step 12 FA: 1C Enter G/L Account: 5200.0003 D/C: Credit Amount: 1000 item text: HSPD12 Trading partner: 2001 Bus area: 0001 Earmarked: 93XXXXXXXX from step 12 Enter SAVE Step
Page 199
17
TCode:FB03 To view BW doc just created 40/1310.0600 Unbilled Receivables-Federal 50/5200.0003 Revenue from Services Provided -Treasury Click on Environment-----Accounting documents BL 40/4251.0001 Reimbursable and Other Income Earned-Receivable-Federal 50/4221.0000 Unfilled Customer Order Wtihout Advance 2FI, 2SPL, 1CO, 1FM
VP
18
TCode:FB70 Customer: 1601 Invoice date: today's date Doc type:DR (if not already selected) Reference: Doc number from step 16 Amount: Same as from step 16 Tex: Billing for HSPD12 Input grid G/L account: 1310.0600 Credit Amount:1000(Same as above) BA: 0001 Order: RA2009B741 Fund center: SBSE Enter earmarked fund # from Step 12 Fund: 111109R9D FA: 1C Enter Park Record doc # 18xxxxxxxxx
Step
Page 200
19
TCode:FBV0 To release parked doc above Company code: 2009 (IRS default) Enter Document number: (document number from previous step) Enter Review the document and verify postings before posting. Hit POST
Step
20
TCode:FB03 To view payment document just created (doc # 18xxxxxxxx) 01/debit 1310.0100 Accounts Receivable- Federal 05/Credit 1310.0600 Unbilled Receivables-Federal Click on Environment-----------Accounting documents 1 SPL and 1 FM doc
VP
21
TCode:F-28 To Post incoming payments Document date: Today"s date Document Type: DZ Reference: HSPD12 Doc. header text: HSDP12 Bank Data Account:1010.0610 Bus area: 0001 Amount: 1000 Open item selection Account: 1601 Page 201
Step
Account Type: D Additonal Selections: None Click Process open items Make sure that not assigned is equal to 0.00 To do this, click on the USD Gross amount in the Grid above ClickSAVE Record doc number 14xxxxxxxx 22 TCode:FB03 Customer payment doc is created. 40/Debit: 1010.0610 IPAC Collections 15/Credit:1310.0100 Accounts Receivale-Federal Go to Environment, select Accounting Document Budgetary: 50/Credit: 4251.0001 Reimbursable and Other Income Earned-Receivable-Gov 40/Debit: 4252.0000 Reimbursable and Other Income Earned-Receivable-Collected 2 FI, and 2 SPL docs VP
23 TCode: FBL5N Customer Line Item Display Enter Customer: 1601 Enter Company code: 2009 (IRS) Line Item Selection - Status: All Items Enter appropriate date or date range depending on what Radio Button selected for Line Item Selection. Line Item Selection - Type: Normal & Special G/L transactions Page 202
Step
Execute Review 'Customer Line Item Display ' screen 24 Customer line items are displayed and reflects the payment VP
Page 203
Test Case Name Test Script Name IFS-R11-ITS-1_01_R70 IFS-R11-ITS-1_01_R70 Owner Modified By wrussell jgarci23 Description Create Appropriated Budgetary Authority, Apportion, Allot, and Sub-Allot (Steps 1-36) Create Supplemental Authority, Apportion, Allot, and Sub-Allot (Steps 37-48) Rescissions for current Budget authority. (Steps 49-60) Transfers between Agency allotmen Pre-Condition The appropraite funds and fund centers have been created and funded. Post Condition The funds and fund centers have been updated correctly as indicated in the script. Acceptance Criteria All verification points passed. Iterations Disaster Recovery 07 2009 IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3 Disaster Recovery 07 2009
V & V Method IFS Disaster Recover 07 2009 Date Modified 5/16/2011 2:29:49 PM
Requirements BE21 Record limitations and control the use of funds against them consistent with appropriation and authorization language, congressional intent, and administrative limitations established by agency management. BE90 The system shall have the ability to handle general post funds. BE111 Update all appropriate accounts to ensure that the system always maintains and reports the current status of funds for all open accounting periods. BE114 Check available funds when the expenditure exceeds the obligating document due to quantity or price variances within tolerances, additional shipping charges, etc. BE124 The system shall provide funds control for all open accounting periods including expired years. BE135 The system shall be able to identify direct appropriations when allocating funds from highest level to lower levels. BE224 The system shall provide inquiry capabilities to report on various colors of money (e.g., specific appropriations, fund categories, recovery funds, reimbursement monies.) CORE12 The system must have a fund structure that provides for the identification of appropriation or fund accounts established by OMB and Treasury. The fund structure must provide for additional detail below the appropriation level to support fiscal year ac Page 204
Page 205
IFS-R11-ITS-1_01_R70 Manual jgarci23 vdeadmin 5/16/2011 2:29:25 PM 5/16/2011 2:29:23 PM Note VALambert 04-08-2005 1. Removed Rescission steps as there is another test case that addesses this issue. 2. Removed redundant steps used to verify the budget is correctly updated. The steps using Document Types I1 & I2 instructs the the user to check/verfiy the beginning and ending balances. 3. Updated funds to current fiscal year. 4. The noType Step
Description CASE DESCRIPTION: Create Appropriated Budgetary Authority, Apportion, Allot, and SubAllot Create Supplemental Authority, Apportion, Allot, and Sub-Allot Transfers between Agency allotments level within fund Transfer between appropriations Current year, and from expired to no- year. Steps for Rescission removed (see IFS-R11-FM-Rescession-R# for confidence testing)
Page 206
year fund was kept as 03XX0912D. 5. The debit/credits were verified against Version 5 of the budget model. A copy is available in the April 2005 test results folder. 2 3 4 PRE-CONDITION FOR THE CASE: The appropriate funds and fund centers have been created and funded. POST-CONDITION FOR THE CASE: The funds and fund centers have been updated correctly as indicated in the script. T-code: FR50 Create Appropriated budgetary authority for single year fund $10,000. Step Step Step
Fund 1010912D Enter General Parameters: FM-Area: 2009 Version: 0 Doc. Date: Current Date Posting Date: Current Date Doc Type: A1 Appropriation FY: 2010 ENTER Enter specific parameters: Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APPR Amount $10,000 ENTER ... 5 Click on Save icon Note down the document # __05001_______ 6/7/06 L Bassichis -moved the debit credit to be under the VP
T-code: FR60
Verify Accounting Entries Created
Transaction Code: FR60 Document # (the last document created will default, verify number agrees with number noted in previous step) ENTER Page 207
Click on Budgetary Ledger Push Button on top menu bar. Click on accounting documents and verify the accounting entries. Amount $10,000. Debit 4119.0000, Debit 1010.0000 Credit 4450.0001 Credit 3101.0000 Click Back Green check arrow and look at other documents also. Click on Spec. purpose ledger Two special ledger entries should be made (ZT & 95) are located under 1 Special Purpose Ledger entry. ..
Accounting not the special ledger. 11/10/05 Joe Tirella Added text: "Entry should Debit 4119.0000, Debit 1010.0000 Credit 4450.0001 Credit 3101.0000 Amount $10,000. Two special ledger entries should be made (ZT & 95) are located under 1 Special Purpose Ledger entry." from Step 6. Deleted row.
T-Code: FR58
Apportion the appropriated authority to the agency level.
Step
Sender Fund 10100912D Receiver Fund: 10100912D General Parameters: FM-Area: 2009 Version: 0 Doc. Date: Current Date Posting Date: Current Date Sender/Receiver year: current FY Page 208
Doc Type: A2
ENTER Line 1 (Select Sender Radio Button) Fund Center = IRS Commitment Item = ALLOBJ Subtype: APPR Amount $9,000 Line 2 (Select Receiver Radio Button) Fund Center = IRS Commitment Item = ALLOBJ Subtype: APOR Amount $9,000 ENTER ... 7 Click on Save icon
Functional Area = ALFA
Note down the document # ______05001______ 11/10/05 JoeTirella Added text: "Entry should Debit 4450.0001 and Credit 4510.0000 Amount $9,000" from Step 8. Deleted Row. 04/30/2010: Edit Fund/DTolson Step VP
T-code: FR60
Verify Aportionment Accounting Entries Created
Document # (the last document created will default, verify number agrees with number noted in previous step) ENTER Click on Budgetary Ledger Push Button on top menu bar. Click on accounting documents and verify the accounting entries. Amount $9,000 Debit 4450.0001 Credit 4510.0000 Click Back Green check arrow and look at other documents also. ...
T-Code: FR58
Allot the apportioned authority to the legal allotment level.
Sender Fund "% 10100912D %" Receiver Fund: "% 10100912D %" General Parameters: FM-Area: 2009 Version: 0 Doc. Date: Current Date Posting Date: Current Date Doc Type: A3 Sender/Receiver year: current FY ENTER Line 1 (Select Sender Radio Button) Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APOR Amount $8,000 Line 2 (Select Receiver Radio Button) Page 209
Fund Center = IRS Subtype: ALLT
Commitment Item = ALLOBJ Amount $8,000
ENTER Click on Save icon _____05001__________ ... 9 T-code: FR60
Note down the document #
Verify Allotment Accounting Entries Created
Document # (the last document created will default, verify number agrees with number noted in previous step) ENTER Click on Budgetary Ledger Push Button on top menu bar. Click on accounting documents and verify the accounting entries. Amount $8,000 Debits 4510.0000 Credits 4610.1000 Click Back Green check arrow and look at other documents also. ... 10 T-Code: FR58 Sub-Allot the allotment authority to the agency allotment level.
11/10/05 Added text: "Validate entry Debits 4510.0000 and Credits 4610.1000 Amount $8,000" from Step 10. Deleted row. 04/30/2010: Edit Fund/DTolson
VP
Step
Sender Fund "% 10100912D %" Receiver Fund: "% 10100912D %" General Parameters: FM-Area: 2009 Version: 0 Doc. Date: Current Date Posting Date: Current Date Doc Type: A4 Sender/Receiver year: current FY ENTER Line 1 (Select Sender Radio Button) Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: ALLT Amount $7,000 Line 2 (Select Receiver Radio Button) Fund Center = SBSE Commitment Item = 12 Subtype: AUTH Amount $7,000 ENTER Click on Save icon __05001________________ Functional Area = 2A
Note down the document # Page 210
... 11 T-Code: FR60 Verify Accounting Entries Created 11/10/05 Joe Tirella Added text: "Validate entry Debits 4610.1000 and Credits 4610.2000 Amount $7,000" from Step 12. Deleted row. Step VP
Document # (the last document created will default, verify number agrees with number noted in previous step) ENTER Click on Budgetary Ledger Push Button on top menu bar. Click on accounting documents and verify the accounting entries. Amount $7,000 Debits 4610.1000 and Credits 4610.2000 Click Back Green check arrow and look at other documents also. ...
12
T-code: FR50
Create appropriated budgetary authority for no-year fund for $10,000.
Fund "03XX0912D" General Parameters: FM-Area: 2009 Version: 0 Doc. Date: Current Date Posting Date: Current Date Doc Type: A1 Sender/Receiver: current FY Enter specific parameters: Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APPR, Amount $10,000 Click on Save icon ... 13 T-code: FR60 Note down the document # _05001_______ 11/10/05 JoeTirella Added text: "Entry should Debit 4119.0000, Debit 1010.0000 VP
Document # (the last document created will default, verify number agrees with number noted in previous step) ENTER Click on Budgetary Ledger Push Button on top menu bar. Click on accounting documents and verify the accounting entries. Amount $10,000. Page 211
Debit 4119.0000, Debit 1010.0000 Credit 4450.0001 Credit 3101.0000 Click Back Green check arrow and look at other documents also. ...
Credit 4450.0001 Credit 3101.0000 Amount $10,000." from Step 14. Deleted Row. Step
14
T-code: FR58
Apportion the appropriated authority to the agency level.
Sender Fund 03XX0912D Receiver Fund: 030XX0912D General Parameters: FM-Area: 2009 Version: 0 Doc. Date: Current Date Posting Date: Current Date Doc Type: A2 Sender/Receiver year: current FY ENTER Line 1 (Select Sender Radio Button) Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APPR Amount $9,000 Line 2 (Select Receiver Radio Button) Fund Center = IRS Commitment Item = ALLOBJ Subtype: APOR Amount $9,000 Click on Save icon ... 15 T-code: FR60 Functional Area = ALFA
Note down the document # __05001__________ 11/10/05 JoeTirella "Entry should Debit 4450.0001 and Credit 4510.0000 Amount $9,000" from Page 212 VP
Document # (the last document created will default, verify number agrees with number noted in previous step) ENTER Click on Budgetary Ledger Push Button on top menu bar. Click on accounting documents and verify the accounting entries. Amount $9,000 Debit 4450.0001 Credit 4510.0000
Click Back Green check arrow and look at other documents also. ... 16 T-Code: FR58 Allot the apportioned authority to the legal allotment level.
Step 16. Deleted row. Step
Sender Fund 03XX0912D Receiver Fund: 03XX0912D General Parameters: FM-Area: 2009 Version: 0 Doc. Date: Current Date Posting Date: Current Date Doc Type: A3 Sender/Receiver year: current FY ENTER Line 1 (Select Sender Radio Button) Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APOR Amount $8,000 Line 2 (Select Receiver Radio Button) Fund Center = IRS Commitment Item = ALLOBJ Subtype: ALLT Amount $8,000 Click on Save icon ... 17 T-code: FR60 Functional Area = ALFA
Note down the document # ____05001__________ 11/10/05 JoeTirella Added text: "Validate entry Debits 4510.0000 and Credits 4610.1000 Amount $8,000" from Step 18. Deleted row. Step VP
18
T-code: FR58
Sub-Allot the allotment authority to the agency allotment level. Receiver Fund: 03XX0912D Page 213
Sender Fund 03XX0912D
General Parameters: FM-Area: 2009 Version: 0 Doc. Date: Current Date Posting Date: Current Date Sender/Receiver year: current FY ENTER Line 1 (Select Sender Radio Button) Fund Center = IRS Commitment Item = ALLOBJ Subtype: ALLT Amount $7,000 Line 2 (Select Receiver Radio Button) Fund Center = SBSE Commitment Item = 12 Subtype: AUTH Amount $7,000 ENTER Click on Save icon ____05001__________ ... 19 T-code: FR60
Doc Type: A4
Functional Area = 2A
11/10/05 JoeTirella Added text: "Validate entry Debits 4610.1000 and Credits 4610.2000 Amount $7,000" from Step 20. Deleted row. 04/30/2010: Edit Fund/DTolson
VP
20
T-code: FR50
Create appropriated budgetary authority for $10,000 for multi-year fund.
Step
Fund "% 09100919D %" General Parameters: FM-Area: 2009 Version: 0 Doc. Date: Current Date Posting Date: Current Date Sender/Receiver year: current FY ENTER Page 214
Doc Type: A1
Enter specific parameters: Fund Center = IRS Commitment Item = ALLOBJ Subtype: APPR, Amount $10,000 ENTER ... 21 T-code: FR60 Click on Save icon
Note down the document # ___05001_________ VP
Document # (the last document created will default, verify number agrees with number noted in previous step) ENTER Click on Budgetary Ledger Push Button on top menu bar. Click on accounting documents and verify the accounting entries. Amount $10,000. Debit 4119.0000, Debit 1010.0000 Credit 4450.0001 Credit 3101.0000 Click Back Green check arrow and look at other documents also. ... 22 T-code: FR58 Apportion the appropriated authority to the agency level. Step
Sender Fund "% 09100919D %" Receiver Fund: "% 09100919D %" General Parameters: FM-Area: 2009 Version: 0 Doc. Date: Current Date Posting Date: Current Date Doc Type: A2 Sender/Receiver year: current FY ENTER Line 1 (Select Sender Radio Button) Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APPR Amount $9,000 Line 2 (Select Receiver Radio Button) Fund Center = IRS Commitment Item = ALLOBJ Subtype: APOR Amount $9,000 Click on Save icon ... Functional Area = ALFA
Note down the document # __05001___________ Page 215
23
T-code: FR60
Document # (the last document created will default, verify number agrees with number noted in previous step) ENTER Click on Budgetary Ledger Push Button on top menu bar. Click on accounting documents and verify the accounting entries. Amount $9,000 Debit 4450.0001 and Credit 4510.0000 Click Back Green check arrow and look at other documents also. ... 24 T-code: FR58 Allot the apportioned authority to the legal allotment level.
11/10/05 JoeTirella Added text: "Entry should Debit 4450.0001 and Credit 4510.0000 Amount $9,000" from Step 24. Deleted row. 04/30/2010: Edit Fund/DTolson
VP
Step
Sender Fund "% 09100919D %" Receiver Fund: "% 09100919D %" General Parameters: FM-Area: 2009 Version: 0 Doc. Date: Current Date Posting Date: Current Date Doc Type: A3 Sender/Receiver year: current FY ENTER Line 1 (Select Sender Radio Button) Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APOR Amount $8,000 Line 2 (Select Receiver Radio Button) Fund Center = IRS Commitment Item = ALLOBJ Subtype: ALLT Amount $8,000 ENTER ... 25 Click on Save icon Functional Area = ALFA
Note down the document # __05001____________ VP
T-code: FR60
Document # (the last document created will default, verify number agrees with number noted in previous step) ENTER Click on Budgetary Ledger Push Button on top menu bar. Page 216
Click on accounting documents and verify the accounting entries. Amount $8,000 Debits 4510.0000 and Credits 4610.1000 Click Back Green check arrow and look at other documents also. ... 26 T-code: FR58 Sub-Allot the allotment authority to the agency allotment level. 04/30/2010: Edit Fund/DTolson Step
Sender Fund "% 09100919D %" Receiver Fund: "% 09100919D %" General Parameters: FM-Area: 2009 Version: 0 Doc. Date: Current Date Posting Date: Current Date Doc Type: A4 Appropriation FY: current FY ENTER Line 1 (Select Sender Radio Button) Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: ALLT Amount $7,000 Line 2 (Select Receiver Radio Button) Fund Center = MITQ Commitment Item = 25 Subtype: AUTH Amount $7,000 Click on Save icon ... 27 T-code: FR60 Functional Area = 3B
Note down the document # __05001________ 11/10/2005 JoeTirella Added text: "Validate entry Debits 4610.1000 and Credits 4610.2000 Amount $7,000" from Step 28. VP
Document # (the last document created will default, verify number agrees with number noted in previous step) ENTER Click on Budgetary Ledger Push Button on top menu bar. Click on accounting documents and verify the accounting entries. Amount $7,000 Debits 4610.1000 and Credits 4610.2000 MITQ 3B
Click Back Green check arrow and look at other documents also. ... Page 217
Deleted row. 28 T-code: FR50 Create supplemental appropriated budgetary authority for $5,000. 04/30/2010: Edit Fund/DTolson Step
Fund "% 10100912D %" General Parameters: FM-Area: 2009 Version: 0 Doc. Date: Current Date Posting Date: Current Date Doc Type: S1 Sender/Receiver year: current FY ENTER Specific parameters: Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APPR, Amount $5,000 Click on Check icon Click on Check icon the document # _____05001________ ... 29 T-code: FR60 Click on Save Button Note down
Document # (the last document created will default, verify number agrees with number noted in previous step) ENTER Click on Budgetary Ledger Push Button on top menu bar. Click on accounting documents and verify the accounting entries. Amount $5,000. Debit 4119.0000, Debit 1010.0000 Credit 4450.0001 Credit 3101.0000 Click Back Green check arrow and look at other documents also. ...
11/10/05 JoeTirella Added text: "Entry should Debit 4119.0000, Debit 1010.0000 Credit 4450.0001 Credit 3101.0000 Amount $5,000." from Step 30. Deleted row. 04/30/2010: Edit Fund/DTolson
VP
30
T-code: FR58
Apportion the supplemental appropriated authority to the agency level. Receiver Fund: "% 10100912D %" Page 218
Step
Sender Fund: "% 10100912D %"
General Parameters: FM-Area: 2009 Version: 0 Doc. Date: Current Date Posting Date: Current Date Doc Type: S2 Sender/Receiver year: current FY ENTER Line 1 (Select Sender Radio Button) Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APPR Amount $5,000 Line 2 (Select Receiver Radio Button) Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: APOR Amount $5,000 ENTER Click on Save icon document # __05001_________ ... 31 T-code: FR60 Verify Supplemental Aportionment's Accounting Entries Created 11/5/05 JoeTirella Added text: "Entry should Debit 4450.0001 and Credit 4510.0000 Amount $5,000" from Step 32. Deleted row. 04/30/2010: Edit Fund/DTolson VP
Document # (the last document created will default, verify number agrees with number noted in previous step) ENTER Click on Budgetary Ledger Push Button on top menu bar. Click on accounting documents and verify the accounting entries. Amount $5,000 Debit 4450.0001 and Credit 4510.0000 Click Back Green check arrow and look at other documents also. ... 32 T-code: FR58 Allot the supplemental authority to the legal alllotment level. Receiver Fund: "% 10100912D %"
Step
Sender Fund: "% 10100912D %"
General Parameters: FM-Area: 2009 Version: 0 Doc. Date: Current Date Posting Date: Current Date Sender/Receiver year: current FY ENTER Page 219
Doc Type: S3
Line 1 (select Sender Radio Button) Fund Center = IRS Commitment Item = ALLOBJ Subtype: APOR Amount $5,000 Line 2 (Select Receiver Radio Button) Fund Center = IRS Commitment Item = ALLOBJ Subtype: ALLT Amount $5,000 Click on Check icon Click on Save icon ______05001_________ ... 33 T-code: FR60
Verify Supplemental Allotment's Accounting Entries Created
Document # (the last document created will default, verify number agrees with number noted in previous step) ENTER Click on Budgetary Ledger Push Button on top menu bar. Click on accounting documents and verify the accounting entries. Amount $5,000 Debits 4510.0000 and Credits 4610.1000 Click Back Green check arrow and look at other documents also. ... 34 T-code: FR58 Sub-Allot the allotment authority to the agency allotment level. Receiver Fund: "% 10100912D %"
11/10/05 JoeTirella Added text: "Validate entry Debits 4510.0000 and Credits 4610.1000 Amount $5,000" from Step 34. Deleted row. 04/30/2010: Edit Fund/DTolson
VP
Step
Sender Fund: "% 10100912D %"
General Parameters: FM-Area: 2009 Version: 0 Doc. Date: Current Date Posting Date: Current Date Doc Type: S4 Sender/Receiver: current FY ENTER Line 1 (select Sender Radio Button) Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: ALLT Amount $5,000 Line 2 (Select Receiver Radio Button) Page 220
Fund Center = SBSE Commitment Item = 12 Functional Area = 2A Subtype: AUTH Amount $5,000 ENTER Click on Save icon document # _____05001_________ ... 35 T-code: FR60 Verify Supplemental Authorization to Fund Center SBSE Accounting Entries Created Document # (the last document created will default, verify number agrees with number noted in previous step) ENTER Click on Budgetary Ledger Push Button on top menu bar. Click on accounting documents and verify the accounting entries. Amount $5,000 Debits 4610.1000 and Credits 4610.2000 SBSE 2A 11/10/05 JoeTirella Added text: "Validate entry Debits 4610.1000 and Credits 4610.2000 Amount $5,000" from Step 36. Deleted row. 04/30/2010: Edit Fund/DTolson 10/12/05 L Bassichis - added to select the receiver radio button Step VP
Click Back Green check arrow and look at other documents also. ...
36
T-code: FR58 Reprogram $2,000 from one agency allotment level (Fund Center) to another within fund "% 10100912D %" Sender Fund: "% 10100912D %" Receiver Fund: "% 10100912D %"
General Parameters: FM-Area: 2009 Version: 0 Doc. Date: Current Date Posting Date: Current Date Sender/Receiver year: current FY ENTER Line 1 (Select Sender Radio Button) Fund Center = SBSE Commitment Item = 12 SUB-TYPE: AUTH, Amount $2,000 Line 2 (Select Receiver Radio Button) Fund Center = WAGE Commitment Item = 11 Subtype: AUTH Amount $2,000 ENTER Page 221
Doc Type: A4
Functional Area = 2A
Functional Area = 1C
Click on Save icon ... 37 T-code: FR60
Note: Document # __05001_________ 11/10/05 JoeTirella Added text: "Entry should Debit 4610.2000/ SBSE / 12 / 2A (screen will display commit item as NONBR) Credit 4610.2000/ WAGE / 11 / 1C (screen will display commit item as NONBR) Amount $2,000" from Step 38. Deleted row. VP
Verify Reprogramming from SBSE to WAGE Accounting Entries Created
Document # (the last document created will default, verify number agrees with number noted in previous step) ENTER Click on Budgetary Ledger Push Button on top menu bar. Click on accounting documents and verify the accounting entries. Amount $2,000 Debit 4610.2000/ SBSE / 12 / 2A (screen will display commit item as NONBR) Credit 4610.2000/ WAGE / 11 / 1C (screen will display commit item as NONBR) Click Back Green check arrow and look at other documents also. ...
38
Run ZFMREC to show balances in funds 09090912D & 09090913D by budget subtype Fund "% 10100912D %" Fund Center = SBSE, Commitment Item = 12, Functional Area = 2A Fund "% 10100913D %" Fund Center = IRS, Commitment Item - ALLOBJ, Functional Area = ALFA, Click on Execute (F8) Button Click on the Budget-Subtype under Navigation Click on Fund underneath it Now the report will turn in to a format which will show the details of the budget by subtypes You may repeat the above step to select by any other options from the list under Navigation Page 222
04/30/2010: Edit Fund/DTolson 10/12/05 L Bassichis -changed funds from 05050 to 0606
Step
TAKE A SCREEN SHOT TO SHOW THE BEGINING BALANCES BEFORE THE TRANSFER OF MONIES. This will aid in next Verification Step 39 T-code: FR58 Transfers/Between Appropriations - Current Year funds (Need Congressional Authority to do this). Sender Fund: "% 10100912D %" Receiver Fund "% 10100913D %" General Parameters: FM-Area: 2009 Version: 0 Doc Date: Current Date Posting Date: Current Date Doc Type: I1 Sender/Receiver Year: current FY ENTER Line 1 Fund Center = SBSE Commitment Item = 12 Functional Area = 2A Subtype: AUTH Amount $1,000 Line 2 (Select R (receiver) radio button) Fund Center = IRS Commitment Item = ALLOBJ Functional Area = ALFA Subtype: ALLT Amount $1,000 Click on header(hat) and enter trading partner 2009 in Year Cohort field . ENTER Click on Save icon Doc # _____05001__________ ... 40 Tcode: FR60 Verify budgetary postings From SBSE to IRS $1000 Debit 4610.2000 SBSE Debit 3103.0000 SBSE Credit 4170.0000 SBSE Credit 1010.0000 SBSE To: Debit 4170.0000 IRS Debit 1010.0000 IRS Credit 4610.1000 IRS Credit 3102.0000 IRS ... 41 Run ZFMREC to show $1000 decrease from authority line for fund "% 10100912D %" and again to show $1000 increase to allotment line for fund "% 10100913D %" Page 223 04/30/2010: Edit VP 04/30/2010: Edit Fund/DTolson 11/21/2005 Had to add "Click on header (hat) and enter trading partner 2009 in Year Cohort field. Press enter Step
VP
Fund "% 10100912D %" Functional Area = 2A Fund "% 10100913D %" Functional Area = ALFA ... 42
Fund Center = SBSE, Commitment Item = 12, Fund Center = IRS, Commitment Item - ALLOBJ,
Fund/DTolson
T-code: ZFMREC Run the Report for Fund "% 10100913D %" Fund Center = SBSE, Commitment Item = 12, Functional Area = 7C TAKE A SCREEN SHOT TO SHOW THE BEGINING BALANCES BEFORE THE TRANSFER OF MONIES. This will aid in later verification step.
04/30/2010: Edit Fund/DTolson
Step
43
T-code: FR58
Allocate Transfer In: Receiver Fund: "% 10100913D %"
Sender Fund: "% 10100913D %"
04/30/2010: Edit Fund/DTolson
Step
General Parameters: FM-Area: 2009 Version: 0 Doc. Date: Current Date Posting Date: Current Date Sender/Recever year: current FY ENTER Line 1 (Sender) Fund Center = IRS, Commitment Item - ALLOBJ, SUBTYPE = ALLT, AMOUNT = $1000 Line 2 (Receiver) Fund Center = SBSE, SUBTYPE = AUTH, SAVE ... 44 Commitment Item = 12, AMOUNT = $1000
Doc Type: I2
Functional Area = ALFA,
Functional Area = 7C,
Note document number _________05001__________. Verify Accounting Entries Created 11/10/05 JoeTirella Added text: "{Tcode:FR6 0} Debit 4610.1000 VP
T-code: FR60
Document # (the last document created will default, verify number agrees with number noted in previous step) ENTER Click on Budgetary Ledger Push Button on top menu bar. Click on accounting documents and verify the accounting entries. Amount $1000 Page 224
Debit 4610.1000 Credit 4610.2000 Click Back Green check arrow and look at other documents also. ... 45 T-Code: ZFMREC Validate that $1000 has been allotted in "% 10100913D %" . Functional Area = 7C
Credit 4610.2000 Amount $1000" from Step 45. Deleted row. 04/30/2010: Edit Fund/DTolson 11/10/05 JoeTirella Added text: "Validate that $1000 has been allotted in 06060913D." from Step 46. Deleted a row. VP
Run the Report for Fund "% 10100913D %" Fund Center = SBSE, Commitment Item = 12, Fiscal Year = current FY To Fiscal Year = current FY ...
Page 225
Test Case Name Test Script Name V & V Method IFS-R11-ITS-1_03_R70 IFS-R11-ITS-1_03_R70 IFS FY 2010 CR/SR Owner Modified By Date Modified jgarci23 jgarci23 5/16/2011 2:30:58 PM Description Reimbursable process for a federal customer:create reimbursable agreement, create an invoice/billing document after work is performed, generate an invoice for the customer, apply a payment to the customer, clear invoice with the payment and demonstrate BCP Sub-process: 60 Verify validity of invoices and vouchers (Commercial A/P, Travel/Relo) 85 Verify in RTS or obtain manual Recept and Acceptance (Commercial A/P) Pre-Condition Direct fund 11110913D and reimbursable fund 11110913R Post Condition Posting activities are correctly reflected on funds, general ledger accounts, budgetary ledger accounts and the internal order. Acceptance Criteria All verification points passed. Iterations IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3 Requirements AR2 Record the establishment of receivables along with the corresponding revenues, expense reductions, or other offsets. AR12 Uniquely identify multiple types of bills (e.g., reimbursable agreements, user fees) and the supporting data used to verify the specific charges, each with the appropriate data fields. AR87 Provide the ability to uniquely record, classify, and report on reimbursable funds including: billing limit, amount obligated, amount expended, amount billed, advanced amount (unearned revenue), and earnings and collections received, based on customer a AR96 The system shall provide the ability to monitor and process reimbursable agreements including the following activities: AR96.1 The system shall track the reimbursable part of the apportionment. AR96.2 The system shall enable re-classification from regular apportionment to reimbursable and vice versa. AR96.6 The system shall record IRS reimbursable agreement numbers. AR96.7 The system shall cross reference IRS agreement numbers to other agency reimbursable agreement numbers. AR96.8 The system shall have the capability to rollover reimbursable agreements to an initiative year to year. AR96.9 The system shall have the capability to combine reimbursable agreements to an initiative year to year. AR175 The system shall process miscellaneous cash receipts through the cash receipts process without referencing a receivable. Page 226
BE21 Record limitations and control the use of funds against them consistent with appropriation and authorization language, congressional intent, and administrative limitations established by agency management. BE22 Distribute, track, control, and report funds authorized at various funding levels, based on the SGL, accounting classification structure, and project structure. BE24 Record and control funds that receive other budgetary authority in addition to appropriations, and identify the type of authority. BE85 The system shall have the ability to track funds allocated to specific contracts. BE86 The system shall have the ability to track transactions against specific contracts. BE111 Update all appropriate accounts to ensure that the system always maintains and reports the current status of funds for all open accounting periods. BE114 Check available funds when the expenditure exceeds the obligating document due to quantity or price variances within tolerances, additional shipping charges, etc. BE115 Adjust available fund balances as reimbursable orders are accepted. In the case of reimbursable orders from the public, an advance must also be received before additional funding authority is recorded. BE116 Check available funds for commitments and obligations incurred in support of reimbursable agreements. BE118 The system shall record and maintain reimbursable agreements so that information can be reported monthly. BE119 The system shall record and maintain reimbursable agreements so that information can be reported quarterly. BE120 The system shall record and maintain reimbursable agreements so that fiscal year-to-date information can be reported. BE121 The system shall record and maintain reimbursable agreements so that inception-to-date information can be reported. BE122 The system shall allow the creation of budget authority in the system when a reimbursable agreement is established. BE124 The system shall provide funds control for all open accounting periods including expired years. BE127 The system shall provide funds control for reimbursable orders. BE134 The system shall allow the transfer of expenditures between budgetary accounts. BE136 The system shall be able to identify between reimbursements when allocating funds from highest level to lower levels. BE165 Record various intra-governmental acquisition transactions, such as GSA Personal Property Center, reimbursable orders, and printing from the Government Printing Office (GPO). BE228 The system shall allow budgeting by project. CORE85 The system shall allow separate tracking of Reimbursable Agreements. CORE86 The system shall allow separate controlling of Reimbursable Agreements. CORE87 The system shall allow separate reporting of Reimbursable Agreements. CORE88 The system shall allow automated billing for Reimbursable Agreements. CORE414 The system shall provide project funding status from an inception-to-date bases. CORE415 The system shall verify project funds availability for orders placed against a project. CORE416 The system shall support funding of projects through the use of advances, prepayments or reimbursements. CORE417 The system shall provide an on-line table that summarizes project information such as total costs, advances, reimbursable agreements, obligations, commitments, expenditures, accounts receivable, accounts payable status, sub-project information. Provid CORE419 The system shall be able to budget by project code and/or verify all project spending documents against system budgets. CA79 The cost accounting system shall record/recognize the full cost of goods and services received from other entities as an expense or an asset - SFFAS-4, 109. CA122 Provide funding status on FY-to-date bases. CA124 Support the aggregation of project funding status to a higher level, such as from work-order level to customer level. Page 227
CA125 Verify funds availability for orders placed against a specific contract, work-order or agreement for a particular customer of the revolving fund operation. CA126 Support funding of revolving fund contracts, work-orders, and projects through the use of advances, prepayments or reimbursements. CA133 Provide capability to generate accounting statements by revolving fund customer and/or contract/work-order/project at monthend to include standard financial statements, revenue and funding status reports, cost reports and other reports with data suffic CA134 Reconcile information in revolving fund customer and contract/work-order/project/reimbursable agreement status reports with bills and statements generated for customers by the receivable processes. CORE135 The system shall have full integration between all modules by having one set of configuration/System Administration tables that all modules access (e.g., Capital Budget, Capital Project, Fixed Asset, Maintenance, Purchasing and Financials). CORE136 The system shall have full integration between all modules by having on-line updates throughout the system, between the modules. CA111 The cost accounting system shall provide the ability to distribute revenues associated with cost objects. CORE116 Provide the ability to perform document cross-referencing in which a user can query on any document and receive information on associated documents in the processing "chain" (e.g., querying on a purchase order would provide any amendments to purchase AR118 Post collections and reference reimbursable agreements where no billing document has been established. AR213 Record the receipt of an advance repayment and an advance from others with a reference to the related reimbursable agreement (RA) obligation, whether or not an account receivable was previously established. (RMD-04) AR223 The system shall allow a credit posting to the suspense account. CA166 The Cost Accounting System shall allocate and distribute the full cost of goods and services provided by one federal entity to another. CA128 Support assignment of costs incurred by contracts/work-orders/projects in the revolving fund. Test Type ZZ - Other Tracking No. see RTVM
Page 228
IFS-R11-ITS-1_03_R70 Manual jgarci23 vdeadmin 5/16/2011 2:30:37 PM 5/16/2011 2:30:35 PM Note Type Step
Description CASE DESCRIPTION: Reimbursable process for a federal customer: create reimbursable agreement, create an invoice/billing document after work is performed, generate an invoice for the customer, apply a payment to the customer, clear invoice with the payment and demonstrate that the customer account balance reflects the activities. PRE-CONDITION FOR THE CASE: Direct fund 11110913D and reimbursable fund 11110913R
10/26/2005 LWheeler Changed fund from 05050913R to 06060913 R
Step
3 4
POST-CONDITION FOR THE CASE: Posting activities are correctly reflected on funds, general ledger accounts, budgetary ledger accounts and the internal order. ======================================================= ======================================================= ======================================== Tcode: ZTB2 View reports to check the status of Funds for beginning balances Trial Balance by Character for Fund 11110913D Fiscal year = current FY Or value(s) = 11110913D Functional area = alfa AND 7C (use Multiple selections button to enter both values) EXECUTE ... Page 229 9/15/05 L Bassichis -clarified instructions 10/26/2005 L Wheeler Changed Funds for 05050913Dto 06060913D
Step Step
Step
Verify Baseline report values prior to any postings. In the Variation: Characteristics (left top section) scroll to find Functional area. Click on Functional Area. The Functional areas 7C & Alfa appear in the Variation: Functional area section. Click on ALFA and do screen shots. Then, click on 7C and do screen shots. ...
VP
A) Tcode: ZTB2 View reports to check the status of Funds for beginning balances Trial Balance by Character for Fund 11110913R Fiscal year = current FY Or value(s) = 11110913R Functional area = alfa + 7C (use Multiple selections button to enter both values) EXECUTE (do screen shots before going to step b - see verification in next step) B) Tcode: ZFMREC View report to check the posting of budget to FM - run by subtype (APPR) Fund = 11110913R Budget version = 0 EXECUTE Once in the report, from the upper left box, select Budget subtype ...
6/21/06 L Bassichis - added EXECUTE for sub-step b 9/15/05 L Bassichis - added step B as a baseline comparison 10/26/2005 L Wheeler Changed funds from 05050913R to 05050913R 9/15/05 L Bassichis - added step B as a baseline comparison 10/26/2005 L Wheeler Changed fund from 05050913R to 06060913R
Step
A) Baseline values to verify beginning balances prior to any postings View reports to check the status of GL beginning balances for accounts: 1010.0610 , 1310.0100, 1310.0600, 4210.0000, 4221.0000, 4450.0001, 4590.0000, 4610.1000, 4610.2000 & 5200.0001 - Trial Balance for fund 11110913R B) View selected Fund and Budget subtype of Appropriation ...
VP
Page 230
02/08/2007 JGarcia changed fund from 06060913R to 07070913R 9 Tcode: FR50 Create the appropriation of reimbursable fund enter authority amount budget Enter Fund:11110913R (Reimbursable fund) Version: 0 Enter Posting date: todays date Enter Document Type: F1 Enter Fiscal Year (should default) Hit Enter Entry screen Payment budget tab Enter Fund Center: IRS Enter Commitment Item: ALLOBJ Enter Functional Area: ALFA Enter Subtype: APPR Enter dollar amount: $100,000 Save ... 10 Tcode FR60 A budget document is created and budget loaded to Appropriated. Debit: 4210.0000 Credit: 4450.0001 ... 11 Tcode: ZFMREC - View report to check the posting of budget to FM - run by subtype (APPR) Fund = 11110913R Budget version = 0 Fiscal year = Current FY To Fiscal year = Current FY EXECUTE Page 231 12/8/05 L Bassichis - removed 'FM area = 2009' from after the Fund Step
FI Doc #: SPL Doc#: FM Doc#:
VP
6/21/06 L Bassichis - added EXECUTE 12/9/05 L Bassichis - added Fiscal year = 2006
Step
Once in the report, from the upper left box, select Budget subtype ... 12 13 The selected Fund has increased by the budget amount in appropriated status) Tcode: FR58 Perform apportionment by OMB, transfer budget Enter Sender Fund: 11110913R Enter Receiver Fund: 11110913R Version: 0 Document Date: todays date (default) Enter Posting date: todays date Enter Document type: F2 Sender & Receiver year: current fiscal year Hit Enter Entry screen Payment budget tab Line 1 sender radio button Enter Fund Center: IRS Enter Commitment Item: ALLOBJ Enter Functional Area: ALFA Enter Subtype: APPR Enter dollar amount: $100,000 Line 2 Receiver radio button Enter Fund Center: IRS Enter Commitment Item: ALLOBJ Enter Functional Area: ALFA Enter Subtype: APOR Enter dollar amount: $100,000 Save ... 14 Tcode: FR60 A budget document is created and budget moved to Apportioned. Debit: 4450.0001 Credit: 4590.0000 ... Page 232
and To Fiscal year = 2006 VP Step
FI Doc #: SPL Doc#: FM Doc#:
VP
15
Tcode: ZFMREC View report to check the status of budget run by subtype (APOR) ...
Step
16
Budget should move from Appropriated to Apportioned (Note: Approximately four steps that originally followed have been removed, because of a change in the business processes)
02/07/2007 LWheeler Removed the original steps 17 - 20 because of a change in the business processes, per Charlotte D. Hancock 6/19/06 L Bassichis - removed from the Control Data Tab 'Enter xxxxxx in Order field' 9/15/05 L Bassichis - added Save
VP
17
Tcode: KO01 Create Internal Order; Order type = Z002 (Reimbursables) ENTER Order: RAxxxxxx(make your own) Short Text: Internal Order for Reimbursables Test Case Company code 2009 Business area 0001 Object Class: Overhead Profit Center: Blank Responsible: Blank WBS Element: blank Requesting CCTR: blank Requesting Co Code: Blank Requesting Ccode: Blank Requesting order: blank Sales order: blank Location/Plant: blank External order number: blank Control Data Tab Statistical:blank Currency: USD Revenue Posting default Click on the RELEASE button to allow the I/O to process. Save ... Page 233
Step
18
Tcode: FD01 - Create a customer. Account group: GOVF (Government federal) Company code: 2009 (IRS) ENTER Address tab Name=Federal Test Customer; Search term 1=FedTest; Street/House number=1100 Oak Street, Ste 100; Postal Code/city=20012/ Washington Country Code=US; Region=DC; P.O. Box=9000-1111; Postal Code=20012; Telephone: 202-222-5555; Fax=202-222-5556; E-mail=jadams@xyz.gov Control Data tab/ Trading partner = 800 (use the drop down button to select) Select Company code data button Account management tab/Recon account=1310.0100 Government Payment transactions tab/ Terms of Payment=Z001 (Due within 30 days) Credit Memo Payment Term=0001 (Payable Immediately Due net); Payment history record= check this field for all except one-time customers Correspondence tab Bank statement= 2 (monthly account statement) Customer user= Jane Adams; Acct clerk tl no= 202-222-5559; Clerk's fax= 202-2225556; Save Note customer number ________________ ... Tcode: FMV1 Create a forecast of revenue Enter Document Type: FR Document date: todays date (default) Posting date: todays date (default) Company code: 2009 Enter Overview screen Doc. text: Forecast of revenue reimbursable test case Overall amount: $100,000 Item text: reimbursable test Fund center: WAGE Fund: 11110913R Functional area: 7C (personnel) G/L Account: 5200.0001 Page 234
12/9/05 L Bassichis - added Trading partner = 800 (to make automation easier) 9/19/05 - L Bassichis -clarified some of the instructions (added ENTER)
Step
19
10/26/2005 L Wheeler Changed fund from 05050913R to 06060913R 2/16/2007 LWheeler Changed fund from 06060913R to 07070913R
Step
Order: RAxxxxxx (from above) Step 17 Customer: select customer number from above Step 18 Due on: Enter agreement ending date Header data icon Additional data section: Reference: RAxxxxxx ENTER then SAVE Document number _____________________________ ... 20 Tcode FMV3 Forecast document is created Debit: 4221.0000 Credit: 4210.0000 (at fund center level) ... 21 Tcode: FR58 Create reimbursable agreement - Transfer budget Enter Sender Fund: 11110913R Enter Receiver Fund: 11110913R Version: 0 Document date: todays date (default) Enter Posting date: todays date Enter Document type: F3 Sender AND Receiver year: current fiscal year Hit enter Entry Screen Payment Budget tab Line 1 Sender radio button Enter Fund Center: IRS Enter Commitment Item: ALLOBJ Enter Functional Area: ALFA Enter Subtype: APOR Enter Dollar amount: $10,000 Line 2 Receiver radio button Enter Fund Center: WAGE Page 235 FI Doc #: SPL Doc#: FM Doc#: VP
02/07/2007 LWheeler Changed the Doc Type from A4 to F3 Changed Subtype from ALLT to APOR Updates made do to a change in the business processes. Per Charlotte D.H.
Step
Enter Commitment item: 26 Enter Functional area: 7C Enter subtype: AUTH Enter Dollar amount: $10,000 Click ok Enter RA# in text field (Header Hat) Save ... 22 Tcode FR60 Budget document created. Budget moved to Authorized and new Fund Center at Fin Plan level. Debit: 4590.0000 IRS Credit: 4610.2000 WAGE ... FI Doc #: SPL Doc#: 02/16/2007 LWheeler Changed Debit postings from 4610.1000 to 4590.0000 Due to change in business processes VP
23
Tcode: ZFMREC View report to check the status of the budget run by subtype (AUTH) ...
Step
24 25
Budget has moved from Apportionment to Authorized A. Capture 'Before' picture for the Fund Reservation in sub-step B. Run TCode: ZFMREC Use Fund=11110913R Functional Area = 7c Execute Get the Fund, Functional Area, and Fund Center (W001) into the box to the right of the Navigation box, finally select Commitment item to appear in box below Navigation box and expand to show 26SS. B. Tcode: FMX1 - Create funds reservation Page 236 9/16/05 L Bassichis -added 'ENTER' before the Save 10/26/2005 L Wheeler Changed fund from
VP Step
Enter Document type: RA (Funds reservation w/o W/F reimb) Document date: todays date Posting date: todays date Company code: 2009 ENTER Overview screen Enter Document Text: Funds Reservation-reimbursable test case Enter Overall amount: $10,000 Enter Item text: reimbursable test funds reservation Enter Commitment item:26SS Enter Fund center: W001 Enter Fund: 11110913R Enter Functional area: 7C Enter Customer: select customer from above Enter Due on: Enter agreement ending date Header data icon Additional data section: Reference: RAxxxxxx ENTER Then SAVE Document number ______________________________ ...
05050913R to 06060913R 11/11/2005 added ZFMREC before FMX1 as baseline for comparing amounts in step 30 11/22/2005Grid was changed 12/7/05 L Bassichis - Sub-step A - replaced Cost center with Fund Center (W001); added expand COmmitment item to show 26SS. 9/16/05 - L Bassichis -clarified the instructions 12/7/05 L Bassichis - Sub-step A - replaced Cost center with Fund VP
26
FM reservation is created. - Can do either A or B A) View TCode: ZFRFST Using Fund=11110913R Functional Area = 7c Execute Get the Fund, Functional Area, and Fund Center (W001) into the box to the right of the Navigation box, finally select Commitment item 26SS to appear in box below Navigation box. OR Page 237
B) Capture 'After' picture for the Fund Reservation in step 25-A Run Tcode: ZFMREC Use Fund=11110913R Functional Area = 7c Execute Get the Fund, Functional Area, and Fund Center (W001) into the box to the right of the Navigation box, finally select Commitment item to appear in box below Navigation box and expand to show 26SS.
Center (W001); added expand Commitment item to show 26SS. - Sub-step B - replaced Cost center with Fund Center (W001); added expand Commitment item to show 26SS. 6/16/06 L Bassichis - removed 'Enter Trading Partner number as in customer from step 22' from both the Credit line and the Debit line. Step
27
Tcode: FV50 Move expenses off Direct to reimbursable Enter Document date: (todays date) Enter Document type: BZ Debit Enter GL account: 6100.2611 Debit/Credit: s - Debit Enter Amount: $2,000 Enter Fund: 11110913R Enter Earmarked fund: Funds reservation number from above (92XXXXXXXX) + line # from step 25 Credit: Enter GL account: 6100.2611 Debit/Credit: h - Credit Amount: $2,000 Cost center: W001000 Enter Fund: 11110913D Enter Functional area: 7C (personnel) Page 238
Park (Select Document/Park from menu bar OR F8) ... 28 The Document is created in a parked state. Doc# VP
29
Tcode: FBV0 Release parked doc above Company code: 2009 (IRS default) Enter Document number: (document number from previous step) Enter Add to debit line: Cost center = w001000 Functional area = 7c Click on Simulate button. Review the document and verify postings Click Post ...
6/16/06 L Bassichis - added 'Click on Simulate button' Enter Cost center = w001000 Functional area = 7c 02/08/2007 JGarcia added on debit line following the functional area 7C 9/19/05 L Bassichis - added the transaction is FB03 10/26/2005 L Wheeler Added the word "Direct" for the Budgetary
Step
30
Tcode: FB03 Parked document is posted. Expenses are moved from D to R fund Reimbursable fund: Debit: 6100.2611 R Credit:6100.2611 D Budgetary : (direct) Debit: 4902.0000 Credit: 4610.2000 Page 239
VP
Debit: 1010.0110 (D fund) Credit: 1010.0110 (R fund) Budgetary: (Direct) Debit: 5700.0000 Credit: 3107.0000 (Reimbursable) Debit: 4610.2000 Credit: 4902.0000 31 Tcode: FV50 Recognize revenue for customer Doc date: today's date Posting date: todays date Short text: Revenue for July Document type: BW Enter GL account:5200.0001 (federal) Select D/C indicator: h - credit Enter amount in doc currency: $2,000 Enter trading partner identified in step 18 Enter Earmarked fund: document item: enter forecast of revenue doc # (93xxxxxxxx) and line item # from step 19 Enter G/L account: 1310.0600 Select D/C indicator: s - Debit Enter amount in doc currency: * EnterTrading partner as above Business area: 0001 (administrative) Enter Earmarked fund: document item: enter forecast of revenue doc # (93xxxxxxxx) and line item # from step 19 Order # from step 17 Fund Center: WAGE Enter Fund: 11110913R Enter Functional area: 7C <Simulate> button to review postings PARK Doc number ______________________ ... 32 The Document is created in a parked state. Page 240
Posting
12/9/05 L Bassichis - removed Currency: USD - removed Company code: 2009 Business area: 0001 (administrati ve) Order # from step 21 Fund Center: WAGE 03/19/2007 JGarcia changed referenced step numbers and added the need to enter earmarked fund on debit line
Step
VP
33
Tcode: FBV0 Post parked document Company code: 2009 (IRS) Enter Document: parked document from step 32 ENTER POST ...
6/16/06 L Bassichis - added POST
Step
34
T-code: FB03 Revenue is recognized for the customer. Proprietary: Debit: 1310.0600 Credit: 5200.0001 Budgetary: Debit: 4251.0001 Credit: 4221.0000 ...
FI doc #: SPL doc #:
VP
35 TCode: ZREIMB_REP Demonstrate the ability to perform document cross-referencing, where a use can query on a document and receive information on associated documents when a journal entry is part of a chain. Customer Account = From Step 18 Reimburs. Agreement Number = From Step 17 Execute (Note: Program takes a looooooong time to run ...
8/8/06 L Bassichis -added Year = current FY 11/22/2005Removed (These instructions... ...) and company code AddedReimburs. agreement Number Wjr 02/08/2007
Step
Page 241
JGarcia Replace tcode ZREIMB_REP with SE38 for program ZFR_OFR_01 1 based on info provided by Asiah H. on 02/08/2007 2/16/2007 LWheeler Changed TCode SE38 for program ZFR_OFR_01 1 to TCode ZREIMB_REP Per Charlotte D. H. 36 Verify that the Reimburseable agreement (Forecast of Revenue document from step 19) entry is listed for the Customer. Also, the step 31 document/Revenue from the Customer will be in the list. 11/11/2005 clarified that entry is for reimburseabl e agreemenet 12/9/05 L Bassichis - removed Company code: 2009 - removed Currency: USD - changed Save to Post 02/08/2007 VP
37
Tcode: FB70 Create billing document/invoice Customer: use customer from step 18 Enter Invoice date: todays date Enter posting date: todays date Enter Reference:Order # RAxxxxxx Enter amount: $2,000 Enter text: Billing for the month of xx/xx Item details Enter G/L Account: 1310.0600 Page 242
Step
Set D/C indicator: Credit Enter Doc. Currency amount: * (copies the amount from debit field) Enter Text: Invoice 1 of 12 Business area: 0001 (Administrative) Order: internal order # for reimbursable agreement step 17 Fund center:WAGE Enter Fund:=11110913R Enter Earmarked funds document number (= Forecast of Revenue Number) Enter Functional area: 7C Menu path: Document> Simulate Verify postings Post ...
JGarcia inserted the need to enter earmarked funds document number after fund "%07070913 R%" 03/19/2007 JGarcia inserted clarification that earmarked funds document is the forecast of revenue document number Billing Doc #: VP
38 TCode: FB03 Billing document is created Debit: Customer # (1310.0100 derived) Credit: 1310.0600
SPL Doc #:
39
Tcode: FMV3 Forecast of revenue document display Enter Forecast of revenue document number: (93XXXXXXXX) from step 19 Hit Enter Hit Consumption Info button Double click on yellow Total Invoices/Credit memos Page 243
Step
... 40 This will show all consuming activity against this Forecast of Revenue. All Customer Invoices are listed and can be drilled down for further details. Look for doc # from Step 31. ... Tcode: FBL5N Customer Line Item Display Enter Customer: customer number from step 18 Line Item Selection - Status: All Items Enter appropriate date range: current month Line Item Selection Type: Normal Execute Review Customer Line Item Display screen ... 42 Customer line items are displayed. Look for doc # from Step 37. ... 8/23/06 L Bassichis - added to look for doc from step 45 12/9/05 L Bassichis - removed Company code: 2009 9/19/05 L Bassichis -added step 22 8/23/06 L Bassichis - added to look for doc from step 51 9/19/05 L Bassichis -added step 51 VP VP
41
Step
43
Tcode: FB03 Set billing document for printing (verification purposes only billing documents will not be printed for Federal customers) Document number: Billing Doc # from step 37 Company code: 2009 (IRS) Fiscal year: Current FY ENTER Go to: Environment-> Correspondence Click <continue> button Exit transaction ... Page 244
Step
44 45
Invoice is set for printing. Message at bottom of screen is 'Customer invoice was requested'. Tcode: F.64 Execute billing run & generate invoice Correspondence: SAP19 Company code: 2009 (IRS) Document number: Billing Doc # from step 37 Fiscal year: current FY User name: Date of request: Time of request(enter a range): Check Entries without print date Execute ... 10/31/06 L Bassichis - added to enter the Current FY for the Fiscal Year field 6/16/06 L Bassichis - removed 'Review printed invoice: Select line to be printed; Select Print Preview icon' from after the EXECUTE. 01/05/2006 D. Ariola Added "enter a range" to Enter Time of request. 9/19/05 L Bassichis -added step 51 - added 'Review printed invoice: Select line to be printed; Select Print Page 245
VP Step
Preview icon' 46 Verify the document is in the list for the Review Correspondence - Maintain report. As indicated in step 43 - billing documents will not be printed for Federal customers 6/16/06 L Bassichis - replaced 'Invoice is printed' with 'Verify the document is in the list for the Review Corresponden ce - Maintain report. ' 11/11/2005 JG added "As indicated in step 59 billing documents will not be printed for Federal customers" 47 Tcode: F-28 Apply payment to account Document date: todays date Document type: DZ (Customer payment) Company code: 2009 Posting date: default is todays date Period: defaults based on the posting date Reference: IPAC123456 Doc. Header text: invoice # from step 37 Bank data Account: 1010.0610; Business area=0001; Amount: $2,000 Open item selection Account: customer account number from step 18 Page 246 8/8/06 L Bassichis - added 'Double click' to the beginning of the 'for the first line item' (after the Document> Simulate) 12/9/05 L Bassichis - removed 'Currency = Step VP
Account type: D (customer)
Check Standard Ols
<Process Open items> button Double click in the USD Amount (at the top) field to move amount from <Not assigned> field Verify that the <Not assigned> field is 0 Menu path: Document > Simulate Double Click on the first line item and add the following accounting string: Functional area: 7C <more> button Fund center: WAGE Enter Fund: 11110913R Verify posting Save ...
USD' as it no longer appears on the screen. - added to click on the FIRST line item - removed Business area: 0001 as the data is already on the screen. 9/19/05 L Bassichis -added step 51 and step 22 6/19/06 L Bassichis - inserted Tcode: FB03 between the FBL5N verification and the GL account values 9/19/05 L Bassichis -added transaction is FBL5N 12/9/05 L Bassichis - added the Step VP
48
Tcode: FBL5N Payment is reflected on the customer account (refer to step 41) Click on the DZ document T-code: FB03 Proprietary Debit: 1010.0610 Credit: Customer # (1310.0100 derived) Bugetary Debit: 4252.000 Credit: 4251.0001 ...
49
Tcode: ZFMREC View report to check the posting of budget to FM - run by subtype (APPR) Page 247
Fund = 11110913R Functional area = 7C Budget version = 0 Fiscal year = Current FY To Fiscal year = Current FY Once in the report, from the upper left box, select Budget subtype May also substitute the use of TCode FS10N to review GL accounts 4252.0000 and 4251.0001 in lieu of the ZFMREC report 50 Report to verify values after postings Verification of this step is only possible if no other users are posting to the fund and to the GL accounts. This is not feasible to test in automation. If no other users, the value of FR budget column will decrease by $2K and the value of the disbursement column will increase by $2K at the commitment item 26SS level If TCode FS10N is used, verify the following: 4252.0000 Debit column for $2000 4251.0001 Credit column for $2000
parms to use to select the report 03/19/2007 added use of FS10N if other users are posting into the fund 11/11/2005 JG added Verification of this step is only possible if no other users are posting to the fund and to the GL accounts. This is not feasible to test in automation" 02/08/07 -JG provided addtl clarification of the changes to note if there were no other users 03/19/2007 added cerification of VP
Page 248
GL accounts 4252.0000 and 4251.0001 if tcode FS10N is used 51 Tcode: S_ALR_87012993 Run CO report to check the status of the internal order after postings. OR Value (for Order Group) = Internal Order created in step 17 52 53 The receivable should be reflected on the internal order Tcode: ZTB2 View report to check the status of GL ending balances Fiscal year = current FY Or value(s) = 11110913R Functional area = alfa + 7C (use Multiple selections buton to enter both values) EXECUTE ... The following verification will be true if the affected GL accounts were not posted to by other users 54 Verify ending balances against Beginning balances in step 8, for accounts: 1010.0610, 1310.0100, 1310.0600, 4210.0000, 4221.0000, 4450.0001, 4610.1000, 4610.2000 & 5200.0001 6/21/06 L Bassichis - added EXECUTE 12/9/05 L Bassichis - added the parapmeters to use in the report 12/9/05 L Bassichis - moved the GL accounts to verify from step 75, to this step. 11/11/2005 Page 249 VP VP Step 6/20/06 L bassichis - clarified the verification Step
4590.0000,
Verification of this step is only possible if no other users are posting to the GL accounts. This is not feasible to test in automation ALFA Accounts: DR 4210.0000 is increased by $100K
DR 4590.0000 is increased by
90K
7C Accounts: CR 4210.0000 is increased by $100K DR 4221.0000 is increased by $ 98K DR 4252.0000 is increased by $ 2K CR 4610.2000 is increased by $ 8K CR 4902.0000 is increased by $ 2K CR 1010.0110 is increased by $ 2K DR 1010.0610 is increased by $ 2K CR 5200.0001 is increased by $ 2K DR 6100.2611 is increased by $ 2K
JG added Verification of this step is only possible if no other users are posting to the fund and to the GL accounts. This is not feasible to test in automation" 03/19/2007 JGarcia provided additional clarification on ALFA and 7C account changes
Page 250
Test Case Name Test Script Name V & V Method IFS-R11-ITS-1_05_R70 IFS-R11-ITS-1_05_R70 IFS FY 2010 CR/SR Owner Modified By Date Modified jgarci23 jgarci23 5/16/2011 2:40:09 PM Description Process an IPAC charge Working Capital Fund (WCF) process, which involves recording a manual funds commitment (FMZ1), a prepayment/advance to Treasury (F-47), invoice(s)/expenses (F-04) BCP Sub-process: 217 Enter Payment information into IFS and/or Prime (Commercial, Travel/Relo) 281 Manually Certify Payments AD01 (commercial AP, Travel/Relo) Pre-Condition Budget is available. Treasury WCF Vendor loaded. Post Condition WCF obligation partially liquidated. Prepayment/advance to FMS is partially liquidated by the application of WCF expenses. Acceptance Criteria All verification points passed, obligation and prepayment partially liquidated by the expense Iterations IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3 Requirements AP45 Automatically update the funds control and budget execution balances to reflect changes in the status of undelivered orders and expended appropriations as well as changes in amounts. BE109 Record the financial impact of all transactions that affect the availability of funds, such as commitments, liquidations, obligations, and expenditures. BE170 Record expenditures claimed against advance payments made, such as travel advances, contract advances, and grants. BE174 The system shall record advance payments made, such as travel advances, contract advances, and grants. CORE412 The system shall maintain a reference to all disbursing transactions generated from any source (e.g., Treasury schedule number, OPAC number.) AP323 The system shall have a method to pay vendors in advance (according to terms and conditions) without requiring a supporting Receipt and Acceptance. AP149 The system shall accommodate accounting for working capital funds that cross financial year boundaries. AP55 Record expense or asset when goods have been received, or services performed, for items that were funded by advances, prepaid expenses, and grants, and make the appropriate liquidations. Check available funds and automatically update funds control balan Page 251
Page 252
Description CASE DESCRIPTION: Process an IPAC charge using the Working Capital Fund (WCF) process, which involves recording a manual funds commitment (FMZ1), a prepayment/advance to Treasury (F-47), invoice(s)/expenses (F-04).
PRE-CONDITION FOR THE CASE: - Budget is available for the Current year accounting string and the Prior year accounting string. Use the ZAVAIL transaction to see how much budget is available. Be sure to use the current FY as Fiscal Year in the ZAVAIL selection criteria for both the Current year and Prior year accounting strings. (At year end, a Prior year fund will have a portion of its remaining budget carried over into the current FY) If there isn't enough budget for the Prior year accounting string in the current FY, find another string (budget dollars cannot be added to a prior year fund in the current FY). - Treasury WCF Vendor 64877 is loaded.
12/15/05 L Bassichis - added the Vendor number 64877 - added how to be sure there is enough budget
Step
3 4
POST-CONDITION FOR THE CASE: WCF obligation partially liquidated. Prepayment/advance to FMS is partially liquidated by the application of WCF expenses. ======================================================= ======================================================= ======================================== FMZ1 - For the Current Year (CY), enter a funds commitment (obligation) for WCF process. Document Type = WC Document Date = Current date Posting date = Current date Company Code = 2009 Page 253 4/30/2010: Edit Fund/DTolson 12/15/05 L Bassichis
Step Step
Step
Currency= USD Press Enter Overall Amount= $10,000 Fund = "%10100912D%" Functional Area = 1C GL Account= 6100.2575 Cost Center= S001000 Vendor = 64877 Save Doc# __________________ ...
- changed fund to 06060912d - added Posting date = Current date - changed cost center from D901000 04/29/2005 Use current year fund ( 05050912D ) Note: Did not perform these steps when tested in RTS, Client 520 Arrange to have FMJ1 & FMJ2 run to carry obligated amount forward to the current year To run FMJ1: FM Area = 2009; Fiscal Year = 2003; Enter Fund center, commitment Page 254
item, Fund, Document number; FI Documents FI Fiscal Yeasr = 2003; Company code = 2009 Check items with completed indicator (Do not check check follow on document) To run FMJ2: FM Area = 2009; Fiscal Year = 2003; Enter Fund center, commitment item, Fund, Document number; FI Documents FI Fiscal Yeasr =leave blank Company code = leave blank Check All amounts radio button Check items with completed Page 255
indicator (Do not check check follow on document) 6 FMZ3 - Verify that the obligation from step 5 successfully loaded and BL accounts posted Proprietary: None Click on menu option Environment, Follow on Documents Click on Accounting document Budgetary: Debit: 4610.2000 Credit: 4801.0000 Amount: $10,000 ... 7 FMZ1- Enter a Prior Year (PY) fund commitment (obligation) for WCF process. Document Type = WC Document Date = 09-30- prior year Posting date = Current date Company Code = 2009 Currency= USD Press Enter Overall Amount= $1000 Fund = "%10100912D%" Functional Area = 1c GL Account= 6100.2575 Cost Center= W001000 Vendor = 64877 Save Doc# __________________ ... 4/30/2010: Edit Fund/DTolson 12/15/05 L Bassichis - added Posting date = current date - changed fund to be 05050912d - corrected Cost center to be z001000 - changed to $100 from $10,000 9/21/2005 Page 256 Step VP
Added Step to create PY obligation 8 FMZ3 - Verify that the Prior Year obligation from step 7 successfully loaded and BL accounts posted Proprietary: None Click on menu option Environment, Follow on Documents Click on Accounting document Budgetary: (postings for a prior year obligation) Debit: 4650.0000 Credit: 4881.0000 Amount: $1000.00 ... 9 F-47 - Record the IPAC Prepayment for the CY obligation DOC Date = Current date Doc Type = PA, Reference = its-1-05 cy ipac prepay Document Header= its-1-05 CY IPAC PREPAY VENDOR: Account=64877 Trg.sp. G/L= "3". Enter Amount = 10,000 Bus Area=0001 Due on = Current date Pay Method = I (IPAC) Pmnt meth Supp = 03 Fnds Res = Enter the obligation document and line number from step 5 (Click on box beside Funds Res for line #) Press Enter, account assignment adopted from referenced obligation Save; Doc# _________________ Record a second IPAC prepayment for the PY obligation Doc Date = Current date Doc Type = PA, Reference = its-1-05 py ipac prepay Document Header= its-1-05 PY IPAC PREPAY VENDOR: Account=64877 Trg.sp. G/L= "3" ENTER Amount = 1000 Bus Area=0001 Page 257 12/19/05 L Bassichis - changed to $1000 from $10,000 04/29/2005 Added transaction code and steps to view the budgetary posting. 04/30/2010: date updated/DTol son 12/15/05 L Bassichs - changed dates to be applicable to Current year and Prior year testing - changed prior year to be $1000 instead of $10,000 Step VP
Due on = today's date +1 Pay Method = I (IPAC) Pmnt meth Supp = 03 Fnds Res = Enter the obligation document and line number from step 7 Press Enter, account assignment adopted from referenced obligation Save; Doc# ____________________ ... 10 F110 - Issue both CY & PY prepayments for Vendor 64877 Run date= today date Identification= (unique code indentifying the user) Select Parameters tab Company Code 2009 Pay Methods= IK Next Paid Date= future date Vendor= 64877 Select Additional log Select 1st, 2nd and 4th check boxes Vendor = 64877 Save Select Status Tab Select Proposal button Select start immediate Green Check Enter to start proposal Select Display proposal button; verify the proposal select back arrow Select Payment Run button Select start immediate green check press enter When run is completed Click on Display payment run log button Click on additional log Click on Display payment run log payment doc numbers ZP documents noted: __________________ __________________ ... 11 FB03 - Verify Payments ran successfully for both the CY and PY prepayments created in Page 258 12/15/05 L VP 12/15/05 L Bassichis - added to click on Display run log button to get the document numbers Step
step 10. Proprietary: Debit: 1410.0013 Credit: 1010.0600 Click on menu option Environment, Accounting Documents Click on Accounting document Budgetary: Debit: 4801.0000 Credit: 4802.0000 (As confirmed by Jim Levitan 09/11/09, posting to 1410.0013 is proper in lieu of 1450.0003)
Bassichis - noted to check both the CY and the PY document 04/29/2005 added transaction code and the steps to view the proprietary posting. 4/30/2010: Edit Fund/DTolson 12/15 05 L Bassichis - moved Business area to be after the More button - updated the Fund to be 06060912d - changed Amount for the prior year (substep B) to be $90 04/29/2005 Reference: Entry Step
12
FB01 - Assuming it is the end of the month... record the accrued expenditure SubStep A Document date: Last day of month Doc Type: AW Company code: 2009 Period "current" Posting Date: Last day of the month Reference: its-1-05 cy accr expns (use 'its-1-05 py accr expns' for substep B below) Doc header text: its-1-05 CY ACCR EXPNS (use 'its-1-05 PY ACCR EXPNS' for substep B) Posting Key = 50 Account = 2190.0100 Press Enter Amount = $900 (use $90 for substep B) Business = 0001 Posting Key = 40 Account = 6100.2575 Press Enter Amount = $900 (use $90 for substep B) Earmarked Funds: Enter Obligation and Line Number from step 5 (use obligation from step 7 for substep B) Fund= "%11110912D%" (use PY i.e."10100912D%" for substep B) Cost center=S01000 (can use anything as earmarked fund will overlay this field) More Button Business Area = 0001 Page 259
Functional area = 1C (can use anything as earmarked fund will overlay this field) Save NOTE: Document Number generated is_________________________ _______________________________ SubStep B Rerun this step using the obligation and line number from step 7 for the prior year. ...
required Doc header text: Entry required Posting Key = 50 Account = 2190.0100 Press Enter Amount = $900 Business = 0001 Changed fund to current year (05050912D) , to get to Functional Area, and cost center as enter on the obligation line, Click More on this screen, however it is not necessary to enter the FA and cost center because it is derived from the obligation number entered earlier. Note: Did not
Page 260
perform this step in testing in RTS, Client 500 on 04/29/2005: Repeat for fund 03030912D for $4833.00 NOTE: Document Number generated is_________ ___________ _____
13
FB03 - Verify GL account Posting of the accrued expenditure for both documents created in step 12. The CY document is $900, and the PY document is $90. Proprietary: Dr. 6100.2575, Cr. 2190.0100 Click on menu option Environment, Accounting Documents Click on Accounting document Budgetary: Dr. 4802.0000, Cr. 4902.0000 Dr. 3107.0000, Cr. 5700.0000
12/15/05 L Bassichis - removed reference to Step 14 & 15 04/29/2005 added transaction code.
VP
14
FB08 - record the reversal of the accrued expenditure (assuming it is now the first of March... ) CY Funded: Document Number from CY expense accrual posting above STEP 12 Company code: 2009 Fiscal Year - Current FY Page 261
6/16/06 L Bassichis - corrected Posting Period to be = to current posting
Step
Reversal Reason = 02 Document date = current date Posting Date = end of current month Posting Period = current Posting Period SAVE Doc # = ____________________ Repeat for reversal of PY funded accruals Doc # = ____________________
period 12/15/05 L Bassichis - added Document date = current date - corrected Posting Date = end of current month - added SAVE 04/29/2005 added transaction code VP
15
FB03 - Verify the expense accrual for both the CY and PY documents from step 14 were reversed Proprietary: Dr. 2190.0100, Cr. 6100.2575 Click on menu option Environment, Accounting documents Click on Accounting document Budgetary: Dr. 4902.0000, Cr. 4802.0000 Dr. 5700.0000, Cr. 3107.0000
16
F-04 - Assuming that the actuals for the quarter equal $10,600 and are against the same expense GL account as obligated above in the original line items, transfer the first prepayment of $10,000 from statistical to real. . Document date: Current Doc Type = TF Reference = WCF Doc Header Text = WCF Posting Key = 29 Account = 64877 Sp G/L = X Press Enter Amount = $10,000 Business Area = 0001 Cost Center: D901000 (can be anything as Funds Res data will overlay this) Funds Res: Obligation and line number from step 5 of test case. Fund: "%11110912D%" Page 262
4/30/2010: Edit Fund/DTolson 12/15/05 L Bassichis - changed FUnd to 06060912d - changed the assuption to use $10,600 instead of
Step
Functional Area = 4h Press ENTER Click on Process Open Items (Account Assignment adopted from document message box displayed) Account = 64877 Account Type = K Special G/L ind = 3 Choose the Others radial button Click again on Process Open Items Page down to select Reference Key 1 radio button; Press ENTER Enter the obligation number from step 5 and click process open items again Click on amount to be transferred until amount turns to blue color Save Docu # _______________________ ... 17 FB03 - Net effect to the GL is zero. debits and credits to the 1410.0013 account wash. (As confirmed by Jim Levitan 09/11/09, posting to 1410.0013 is proper in lieu of 1450.0003) 18 Tcode F-04: Enter a second Transfer document to make the additional $600 real as welll. Document date: Current Doc Type = TF Reference = WCF Doc Header Text = WCF Posting Key = 29 Account = 64877 Sp G/L = X Press Enter Amount = $600 Business Area = 0001 Funds Res: Obligation and line number from step 7 of test case. Press ENTER Click on Process Open Items Account = 64877 Account Type = K
$12,000 04/29/2005 use current year fund (05050912D)
04/29/2005 added transaction code 12/15/05 L Bassichis - corrected to use PY obligation from step 7 - changed FUnd to be 05050912d - changed the Amount to be $600 intead of $2000 - changed the Charge off amount to $400 - changed the
VP
Step
Special G/L ind = 3
Choose the Others radial button (Account Assignment adopted from document message box displayed) Click again on Process Open Items Page down to select Reference Key 1 radio button; Press ENTER Enter the obligation number from step 7; click Process open items Page 263
Click on the $1,000 item displayed (so that it is blue) Not assigned value should now be $400 Click on Charge Off Difference Posting Key = 29 Account = 64877 Sp GL indicator = 3 Press Enter Amount = $400 Business Area = 0001 Funds Reservation = Obligation and line number from step 7 ENTER Save Docu # _______________________ ... 19 Net effect to the GL is zero. debits and credits to the 1410.0013 account wash. T-Code FB03 (As confirmed by Jim Levitan 09/11/09, posting to 1410.0013 is proper in lieu of 1450.0003)
'Not Assigned' value to be $400
04/29/2005 added transaction code
VP
20
F-04 - Assuming the quarterly expenses are reported in at $10,600. Enter the quarterly expenses of $10,000 against the step 5 obligation. Document date: Today Doc Type: IW Reference: wcf cy qtr exp Doc header text: wcf cy qtr expense Posting Key: 40 Account: 6100.2575 Press Enter Amount: $10,000 Earmarked Funds: Enter the first obligation and line number from step 5 Fund = "%11110912D%"; Cost center = S001000 Click MORE button Business area = 0001 FA = 4h; Press ENTER Click on Process Open Items, Account = 64877 Account type = K Special GL indicator= X Choose radial button "Others"; Process open items Page 264
4/30/2010: Edit Fund/DTolson 12/15/05 L Bassichis - added 'Click MORE button' - removed company code 2009 - changed the assuption to use $10,600 instead of $12,000 - added Press ENTER 04/29/2005 -
Step
Page down, Choose Reference Key 1 radio button; Press ENTER Enter the obligation number from step 5 Click on Process Open Items Select the 10,000 (selection indicated by item being blue), click on it. Amount not assigned should be equal to zero. Save Docu # _______________________ ...
the following statement is not true in this step, because the $2000 is not recorded until the next step: Real advances (10000 and 2000) should be displayed,
21
Document posted. Verify GL account postings: T-Code FB03 Proprietary: Dr. 6100.2575, Cr. 1410.0013 Click on menu option Environment, Accounting documents Click on Accounting document Budgetary: Dr. 4802.0000, Cr. 4902.0000 Dr. 3107.0000, Cr. 5700.0000 (As confirmed by Jim Levitan 09/11/09, posting to 1410.0013 is proper in lieu of 1450.0003) ...
VP
22
Enter the additional $600 in quarterly expense using F-04 Date: Today Doc Type: IW Reference: WCF expense step 22 Doc header text: wcf expense step 22 Posting Key: 40 Account: 6100.2575 Press Enter Page 265
4/30/2010: Edit Fund/DTolson 12/15/05 L Bassichis - added 'Click
Step
Amount: $600 Earmarked Funds: Enter the step 7 obligation and line number Fund = "%10100912D%" Cost center = K203000 Click MORE button Business area: 0001 FA = 2B; Press ENTER Click on Process Open Items, Account = 64877 Account type = K Special GL indicator= X Choose radio button "Others"; Process open items Page down, Choose Reference Key 1 radial button; Press ENTER Enter the step 7 obligation number Click on Process Open Items Real advance of $600 should be displayed, click on it. Amount not assigned should be equal to zero. Save Doc# __________________ ... 23 FB-03 - Document posted. Verify GL account postings Proprietary: Dr. 6100.2575, Cr. 1410.0013 Click on menu option Environment, Accounting documents Click on Accounting document Budgetary: Dr. 4802.0000, Cr. 4902.0000 Dr. 3107.0000, Cr. 5700.0000 (As confirmed by Jim Levitan 09/11/09, posting to 1410.0013 is proper in lieu of 1450.0003) ...
MORE button' - removed company code 2009 - changed the assuption to use $600 instead of $2,000 - changed the Amounts to be $600 instead of $2000
VP
Page 266
Test Case Name Test Script Name V & V Method IFS-R11-ITS-1_10B_R70 IFS-R11-ITS-1_10B_R70 IFS FY 2010 CR/SR Owner Modified By Date Modified jgarci23 jgarci23 5/16/2011 2:40:54 PM Description Testing that system will generate proper upward and downward postings for various scenarios when making adjustments to prior year funds. Pre-Condition Make sure prior year funds have open balances. Post Condition Make sure all gl accounts are properly posted. Acceptance Criteria All verification points passed. Iterations IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3 Requirements CORE185 The system shall provide expired year logic for all transactions. CORE462 When adjustments are made to existing obligations or previously recorded expenditures, automatically distinguish between upward and downward adjustments to unexpired and expired budget authority, and generate ledger postings, without user intervention CORE487 To be compliant with OMB and GAO requirements, the system should be able to recognize "true" upward/downward adjustment, as opposed to automatically counting all transactions that utilize prior years' funds. GL26 Provide the capability to process, track, and control prior fiscal year adjustment transactions. Test Type ZZ - Other Tracking No. see RTVM
Page 267
IFS-R11-ITS-1_10B_R70 Manual jgarci23 vdeadmin 5/16/2011 2:40:35 PM 5/16/2011 2:40:34 PM Note Type Step
Description Upward Adjustment Find a prior year travel obligation and post an invoice against it for more than the obligation. Downward Adjustment Find a RTS obligation posted in prior fiscal year - doc type PM and post an invoice against it for less and mark the final flag.
2 PRE-CONDITION FOR THE CASE: 1) Make sure funding is available. 2) Make sure the prior year is close 3 POST-CONDITION FOR THE CASE: All upwards and downwards adjustments are properly posted. 4
Step
Step
Step
TCode FMZ3 - Find Travel Obligation for Prior Fiscal Year Fund document beginning with 91) Click List to bring up Earmarked Funds Journal Screen Page 268
(Any Earmarked fund
8/24/06 L Bassichis - replaced Commitment
Step
Earmarked funds= 91* Document category= 50 (prefilled) Company Code = 2009 FM Area = 2009 Commitment item = 21* Fund = 09090913D (Prior Year Fund) Controlling area= 2009 (prefilled) Execute ... 6 Choose an obligation, make sure it has an open amount and double click on document number. ( Make sure too that the obligation line for the open amount in the FM document was actually carried forward from previous year ) Record the obligation number and line number. __________________________ Once the document is open, click on Consumption to verify open amount - open amount will appear on the Funds Commitment: Display Detail Scr (If the full open amount is still available, a message stating "There is no usage data" will appear at the bottom of the screen) Note: Vendor Number ________________________ (Should be an employee - vendor number beginning with 2) (Make sure the vendor is not blocked) Get the Expense Account (6100.XXXX) associated with the obligation number. ________________________ ... 7 TCode: F-47 - Request Advance for the full open amount Document date = (current date) Doc type = YA Company Code = (defaults to 2009) Posting date = (defaults to current date) Page 269
item = 21TR with 21* 06/05/2007 JGarcia changed fund from 06060912D to reflect 06060913D 5/24/2006 LWheeler Added more clarifcation 06/05/2007 JGarcia added parenthesize d note to make sure that obligation line was actually carried forward from previous year VP
06/05/2007 JGarcia changed fund from 06060912D to reflect
Step
Period = (defaults) Document number = blank Reference = Obligation Document that was recorded from previous step Doc. header text = (beginning date & ending date of travel separated by 'to') Trading part.BA = blank Vendor Account # = (should be employee vendor number from previous step) Special G/L indicator (T - for Travel) ENTER Amount = the open amount on the above obligation. Bus Area= 0001 Due on Date = (current date) Cost Center = S001000 Funds res. = Obligation document number and line number Fund = 09090913D Assignment = Funds res number + 001 if first advance (this number increases by 1 for each advance payment) ENTER A withholding tax screen appears if tax amounts need to be entered. If not, use the red X to bypass and continue. ENTER SAVE Note Doc # ________________ ... 8 TCode: FB03 Doc Number from previous step will appear Enter Click Environment - Accounting Document 1FM document created Budgetary None Proprietary None
06060913D
VP
Tcode: F110 - Run Payment Proposal and Execute Payment Run for the amount of the Advance Run date = (usually today's date) Identification = (unique code identifying the user usually initials + 01) Page 270
Step
Note: if more than one F110 in a day increase number) Select Parameters tab Company Code = 2009 Payment Methods = CP Next Paid Date = (current date+ 30 days) Vendor number = (employee vendor number) Select Free Selection Tab Click on Document Number Enter Document Number from previous step Select Additional Log Save Select the 1st, 3rd and 4th check boxes Enter the vendor number
Select Status tab Should see comment parameters entered Select Proposal button Select Start immediate Save by selecting the green check Enter to start proposal Select the Display Proposal button to verify the proposal ; Click go back button Select Payment Run button Select Start immediate Select Create payment medium Save by selecting the green check Enter to start payment run Select the Display Payment button to verify the payment. Note ZP Document Number _______________________ ... 10 TCode: FBL1N Enter Vendor # Click All Items Enter current date Check Normal Items and Special G/L Items EXECUTE Double click on the ZP document number, then select overview icon, Page 271 Double click on the ZP document number, then select overview icon, Verify Postings: VP
Verify Postings: Proprietary: Debit: 1410.0002 Advance - Emp (1410.0001 if other than employee vendor) Credit: 2120.1000 Disburse in Trans Select Environment - Accounting Documents 2FI, 2SPL, 1FM documents are created Budgetary: Debit: 4801.0000 UDO Unpaid Credit: 4802.0000 UDO Advance ...
Proprietary: Debit: 1410.0002 Advance Emp (1410.0001 if other than employee vendor) Credit: 2120.1000 Disburse in Trans Select Environment - Accounting Documents 1 FI, 2SPL, 1FM documents are created Budgetary: Debit: 4801.0000 UDO Unpaid Credit: 4802.0000 UDO Advance ...
11
Tcode: FMFG_Treasury_confir - Treasury Confirmation for $ Select a Variant by clicking on the Variant button at top Select the variant = 20090002 Execute Schedule number = from drop down, choose payment run (this will be the identification from step 9 - initials plus number) Confirm date = (current date) Check number = (from) Note: Has to start with a 9 Page 272
Step
Check number = (to) Local curr. pmnt amount = total amount of all checks to be run $ Save >>> Manual Correction and Confirmation <<< Save after verifying Display of Bank Statement/Check Deposit List for verification Note ZV Document Number ______________________ 12 TCode FB03 Doc Number from previous step will appear Enter Click Environment - Accounting Document 1SPL document created Proprietary: Debit: 2120.1000 Disburse in Transit Credit: 1010.0110 SF 224 Dis Budgetary: None ... 13 Tcode: F-04 - Voucher applied to Advance for the amount of the advance in step 7. Transfer Advance from statistical to real Document Date = current date Doc type = TF Company code = 2009 Reference = begin travel date future date Doc Header text =end travel date future date Transaction to be Processed: Click Incoming payment Posting key = 29 Account = vendor ID Sp. GL = X (the X transfers advance from stat to real) ENTER Amount = from step 7 Business area = 0001 Fnds res = Obligation number and line # from step 6. ENTER Page 273 Step VP
Process open items Account = vendor number account type = K (K=vendor) Special GL = T (travel advance) Click on Others in right column ENTER <Page Down> button on keyboard Select Reference Key 1 Enter in From field enter Obligation number ( From Step 6) Process open items select the amount which should be blue (you may need to double click on amount until it turns blue) Save...... Document # generated = ________________ ... 14 TCode FB03 Doc Number from previous step will appear Enter Click Environment - Accounting Document Proprietary: Debit: Vendor # (1410.0002 Derived) X 29 Credit: Vendor # (1410.0002 Derived) T 39 1 SPL and 1 FM document created 15 Tcode: F-04 - Process travel voucher for more than the original advance in step 7 Document Date = current date Doc type = Y1 Company code = 2009 Reference = Begin Travel Date Doc Header text = End Travel Date Transaction to be Processed: Click Incoming payment Posting key = 40 ENTER Account = 6100.xxxx (should be same as on original FMZ3) Step VP
Amount =from step 6 plus adiitional Earmarked Funds = Obligation number & line # Fund = 09090913D Cost center = S001000 More button Page 274
Business area = 0001
Functional area = 5A
Green check
Enter through messages.
More data button (button is at upper part of screen) Enter through information message Reference key 1 = O Reference key 2 = T Process Open Items Company Code = 2009 Account = employee vendor ID Account type = K (K=vendors) Special GL indicator = X (transfer adv from stat to real) Click on document number under additional selection tab process open items Enter document number created with F-04 Transfer transaction (from previous step 13) in From Field Process open items USD Gross = (blue) (If not, double click until amount turns blue to Apply Advance) this amount should equal to the original advance Click the Charge off difference button Posting key = 31 (invoice) Account = vendor account Green check Amount = (This amount should be the difference between original advance and the amount enter at the beginning of this step) Business area = 0001 Change Payment terms to equal Z000 SAVE Enter through messages. Note Document Number ________________ 16 TCode FB03 Doc Number from previous step will appear Enter Proprietary: Debit: (40) 6100.XXXX Credit: (31) 2110.0400 Credit: (39) 1410.0002 VP
(2110.0300 if other than employee vendor) (1410.0001 if other than employee vendor)
Budgetary: (may take some time to show up) Debit: 4650.0000 Charge off $ amt Page 275
Debit: Debit: Debit: Credit: Credit: Credit: Credit: ... 17
4801.0000 3107.0000 4802.0000 4881.0000 4901.0000 5700.0000 4902.0000
Charge off $ amt Charge off $ amt + obligation $ amt Oblig $ amt Charge Charge Charge Oblig $ off $ amt off $ amt off $ amt + obligation $ amt amt 9/7/06 L Bassichis - added Purchase order number = 2* Step
TCode: Zunliq_oblig - Find a RTS Obligation (Doc Type PM) with an open amount and do a receipt and acceptance for full open amount Aging of Unliquidated Obligations Screen Fund = 09090912D (Prior Year Fund) Business Area = 0001 Purchase order number = 2* Purchase order type = PM EXECUTE ...
18
Choose an obligation (Doc Type PM), make sure it has an open amount and double click on the document number. Record the obligation number and line number. Note Doc #_____________________________ Which will display the obligation number (ME23N), Click on the delivery schedule tab to display the open amount. Note Vendor Number _________________________ ...
Step
19
TCode: MIGO Enter the obligation number and line number Enter Movement Type 101 (For full open amount) Page 276
Step
Check Item OK Save Note Doc # __________________________ 20 TCode MB03 Doc Number from previous step will appear Enter Click on Accounting Documents Documents created: 2FI, 2SP, 1CO, 1FM Posting: Proprietary: DR 6100.XXXX CR 2190.0000 Budgetary: DR 3107.0000 DR 4801.0000 CR 4901.0000 CR 5700.0000 21 TCode: MIR7 Post an invoice for an amount less than the open amount on the PO and mark it with a final flag. On the Detail tab use document type RE Save as Completed Note Doc # ____________________________ ... 22 SBWP - only if Invoice in step 21 requires workflow approval. Amount is $2500 or above. Step Step VP
Page 277
23
TCode: MIR4 Doc Number from previous step will appear ENTER Click on Follow-on-Documents 1FI, 1SPL AND 1FM doc created Verify Posting: Proprietary: Debit: 2190.0000 Credit: 2110.0300 ...
VP
24
TCode: MIGO Enter the Obligation number and the line number Enter Movement Type 102 (For the difference in the original open amount and the invoiced final flag amount) Post the difference on the Ouantity tab Check Item OK Save Note Doc # __________________________
Step
25
TCode: MB03 Doc Number from previous step will appear Enter Click on Accounting Documents Documents created: 2FI, 2SP, 1CO, 1FM Verify Posting: Proprietary: Page 278
VP
Debit: 2190.0000 Credit: 6100.XXXX Budgetary: Debit: 4871.0000 Debit: 4901.0000 Debit: 5700.0000 Credit: 4650.0000 Credit: 3107.0000 Credit: 4801.0000 26 Tcode: F110 - Run Payment Proposal and Execute Payment Run for the amount of the Invoice Run date = (usually today's date) Identification = (unique code identifying the user usually initials + 01) Note: if more than one F110 in a day increase number) Select Parameters tab Company Code = 2009 Payment Methods = CD Next Paid Date = (current date+ 30 days) Vendor number = (vendor number) Select Additional Log Select the 1st, 3rd and 4th check boxes Enter the vendor number SAVE Select Status tab Should see comment parameters entered Select Proposal button Select Start immediate Save by selecting the green check Enter to start proposal Select the Display Proposal button to verify the proposal ; Click go back button Select Payment Run button Select Start immediate Select Create payment medium Save by selecting the green check Enter to start payment run Select the Display Payment button to verify the payment. Note ZP Document Number _______________________ ... Page 279 9/26/06 L Bassichis -NOTE: If there are multiple documents showing on the Proposal Display results, double click the line that you want and get the Document number (this is the FI document). Delete the Proposal and select the Free Selection tab. On this tab, select the Document number option and then enter the FI document in Step
the Values field. Proceed as normal for the Proposal. 27 TCode: FBL1N Enter Vendor # Click All Items Enter current date Check Normal Items and Special G/L Items Execute Double click on the ZP document number, then select overview icon, select Environment - Accounting Documents 1SPL, Verify Postings: Proprietary: Debit: 2110.0300 Credit: 2120.1000 Budgetary: None ... 28 Tcode: FMFG_Treasury_confir Treasury Confirmation for $ Select a Variant by clicking on the Variant button at top Select the variant = 20090002 Execute Schedule number = from drop down, choose payment run (this will be the identification from step 9 - initials plus number) Confirm date = (current date) Check number = (from) Note: Has to start with a 9 Check number = (to) Local curr. pmnt amount = $ amount from step 21 Page 280 Step VP
Save >>> Manual Correction and Confirmation <<< Save after verifying Display of Bank Statement/Check Deposit List for verification Note ZV Document Number ____________________ ... 29 TCode FB03 Doc Number from previous step will appear ENTER Proprietary: Debit: 2120.1000 Credit: 1010.0110 Disburse in Transit SF 224 Dis VP
Click Environment - Accounting Document 1FI, 2SPL DOCS CREATED Budgetary: Debit: 4901.0000 Credit: 4902.0000 ...
Page 281
Test Case Name Test Script Name V & V Method IFS-R11-ITS-1_7_R70 IFS-R11-ITS-1_7_R70 IFS FY 2010 CR/SR Owner Modified By Date Modified jgarci23 jgarci23 5/16/2011 2:41:39 PM Description Travel (nontaxable) Voucher is less than obligation with advance. (Employee leaves agency, outstanding advance balance converted to receivable.) Travel (nontaxable) Voucher is greater than obligation within tolerance with advance Travel(taxable) Pre-Condition Master data exists Post Condition Verification points passed Acceptance Criteria Verification points passed Iterations IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3 Requirements BE170 Record expenditures claimed against advance payments made, such as travel advances, contract advances, and grants. BE174 The system shall record advance payments made, such as travel advances, contract advances, and grants. CA48 The cost accounting system shall integrate with the travel system to draw information on travel costs. TRVL508 Maintain and report travel obligation and liquidation information. TRVL509 The system shall maintain and report travel advance and liquidation information. Test Type ZZ - Other Tracking No. see RTVM
Page 282
Description CASE DESCRIPTION: Travel (nontaxable) Voucher is less than obligation with advance. (Employee leaves agency, outstanding advance balance converted to receivable.) Travel (nontaxable) Voucher is greater than obligation within tolerance with advance Travel (taxable) less voucher is greater than obligation with advance
2 3 4
PRE-CONDITION FOR THE CASE:Master data exists POST-CONDITION FOR THE CASE: Verification points passed ======================================================= ======================================================= ======================================== Tcode: PA20 Use Find Selection area on left side of screen - Find by person Double click on Collective Search Help Select Organization assignment tab Employee Group= 1 Note Personnel Number ______________________ and Name _____________________________ Tcode: FK03 Page 283 9/9/05 L Bassichis - clarified some instructions
Step Step Step
Step
Click on Vendor Drop down window Click on Vendor by Personnel Number Enter the personnel number from Tcode: PA20 Enter Doble click on desired Vendor number. Note Vendor Number ________________________________ {***make sure all General Data and Company code data is checked***} Enter Vendor Personnel number is on screen 4 ... 6 Travel (nontaxable) Voucher is less than obligation with advance. (Employee leaves agency, outstanding advance balance converted to receivable.) Tcode: FMZ1 Create Obligation for future travel for $1,000 Doc type = YA Doc. Date = current date Posting Date = current date Enter <<<<<< Funds Commitment: Create Overview Scrn >>>>>> Document Text - %BEGINNING TRAVEL DATE% TO %END TRAVEL DATE% Overall amount = $1000.00 Text = 001*O*local travel milage Fund Center and Commitment item will be derived once Enter Key is depressed Fund = 11110912D Functional area = 2A GL account = 6100.2523 Cost Center = W202006 Vendor = (should be employee vendor code) Due on Date = travel end date Enter Click on the gray top hat with the red sash located in the top left corner of the screen to access header data Reference = (free text representing itinerary - optional) Page 284 9/9/05 L. Bassichis -clarified some instructions Changed Fund to 05050912D and Functional area to 5A Step
Click green check mark Save Note document number _____________________________ ... 7 TCode: FMZ3 Budgetary: Debit: 40/4610.2000 Allotments Realize Credit: 50/4801.0000 UDO Unpaid Amount: $1,000.00 Proprietary: None ... 8 Tcode: F-47 Request Advance Request for $500 Document date = (current date) Doc type = YA Company Code = (defaults to 2009) Posting date = (defaults to current date) Period = (defaults) Currency/rate = (defaults to USD) Document number = blank Reference = Obligation Document number that was recorded from previous step (Step 6) Doc. header text = Enter date range of travel Trading part.BA = blank Vendor Account # = (should be employee vendor number from previous step) Special G/L indicator (T - for Travel) Enter to verify information NOTE: If everything is valid, system will automatically take you to the screen to enter amounts. Therefore you do not need to select the New item button, otherwise, Select New Item button Enter Amount = 500.00 Business area = 0001 Due on Date = (should be current date) Fund = 111100912D Funds res. = Obligation document number and line number Assignment = Funds res number + 001 if first advance (this number increases by 1 for each advance payment) Save A withholding tax screen appears if tax amounts need to be entered. If not, use the red X to bypass and continue. Page 285 Changed Fund to 05050912D Step VP
An Information screen is displayed. Click green checkbox Note document number ________________________ ... 9 TCode: FB03 Budgetary: None Proprietary: None 1 FM doc created Note FM document number ______________________________ ... 10 TCode: F110 Run Advance Payment for $500 Run date = (usually today's date) Identification = (unique code identifying the user) Select Parameters tab Company Code = 2009 Payment Methods = (for now use CP) Next Paid Date = (some future date) Vendor = (employee vendor number) Select Additional Log Select the 1st, 2nd and 4th check boxes Vendor = (employee vendor number) Save Select Status tab Should see comment parameters entered Select Proposal button Select Start immediate Green check Enter to start proposal Select the Display Proposal button; verify the proposal; Select back arrow Select Payment Run button Select Start immediate Select Create payment medium Page 286 9/14/05 L Bassichis - clarified vendor instructions Step Added 1 FM doc created VP
Save by selecting the green check Enter to start payment run Select the Display Payment button to verify the payment. ______________________________ ... 11 TCode: FBL1N Enter Vendor # Check special G/L transactions Normal Items Execute Double click on the document to display Document overview button Environment->accounting documents 1FI, 2SPL, 1FM doc are created Budgetary: Debit: 40/4801.0000 UDO Unpaid Credit: 50/4802.0000 UDO Advance Amount: $ 500.00 Proprietary: Debit 1410.0002 Advance - Emp Credit 2120.1000 Disburse in Trans Amount: $500.00 ... 12 FMFG_Treasury_confir Treasury Confirmation for $500 Select a Get variant icon Double Click on Variant name 20090002 Execute Schedule number = select drop down button; in Identification field put the ID number Page 287 9/14/05 L Bassichis - corrected Variant instructions - clarified Schedule number instructions Step Edited to clarify steps VP Note document Number
used in F110 (step10) and press Enter; Double click on the ID Confirm date = (current date) Check number = (from) Note: Has to start with a 9 Check number = (to) (same as from because there is only 1 check) Local curr. pmnt amount = total amount of all checks to be run $500.00 Save >>> Manual Correction and Confirmation <<< Save after verifying Display of Bank Statement/Check Deposit List for verification ____________________________ ... 13 TCode: FB03 To display ZV document created by the treasury confirmation Budgetary: None Proprietary: Debit 40/2120.1000 Disburse in Trans Credit 50/1010.0110 SF224 Disb Amount: $500.00 ... 14 TCode: F-04 Transfer Advance from statistical to real - Voucher applied to Advance for $400 Document Date = current date Currency = USD Doc Header text =end travel date Posting key = 29 Sp. GL = X Green check Amount = 400.00 Fnds res=Obligation/line 1 =anything Enter Doc type = TF Company code = 2009 Reference = begin travel date Account = vendor ID Business Area=0001 Fund=anything Cost Center=anything Functional area 9/9/05 L. Bassichis -clarified some instructions Step Note ZV doc number
VP
Page 288
Process open items Account = vendor number account type = K Special GL = T Click on Others in right column Enter <Page down>key select Reference key 1 Enter From field = Obligation number from step 6 Process open items Select the 500.00 amount (blue) or double click until it turns blue Click <Charge off diff.> Posting key = 29 Account = vendor number Special G/L = T Enter Amount = 100.00 Business area = 0001 Due on date = current date Funds res. = obligation number Save Note document number _______________________ ... 15 FB03 enter document number to display Proprietary: Debit 29/ 1410.0002 400.00 Debit 29/1410.0002 100.00 Credit 39/1410.0002 Adv Emp 500.00 ... TCode: F-04 Process travel voucher Document Date = current date Doc type = Y1 Company code = 2009 Currency = USD Reference = Future travel start date Doc Header text = Future travel end date Posting key = 40 Account = 6100.2523 Green check Amount = 400.00 Earmarked Funds=Obligation Line number line 1 Fund=11110912D Cost center = S001000 Assignment = Tax Code (for testing leave blank) More button Business area = 0001 Functional Area= 5A Green Check Page 289 Put steps in logical order VP
16
Step
More data button Reference key 1 = 6
Reference key 2 = C
Process Open Items Company Code = 2009 Account = employee vendor number Account type = K Special GL indicator = X Click on Document number radio button Process open items From = Document number created with F-04 Transfer transaction (from previous step (Step 14)) Process open items Apply advance = 400 (blue) double click on amout until it turns blue Save Doc # ___________________________ ... 17 TCode: FB03 To display the document created in previous step Budgetary: Debit: 40/4802.0000 UDO Advance Credit: 50/4902.0000 Delivered Paid Amount: $ 400.00 Debit: 40/3107.0000 Approps Used Credit: 50/5700.0000 Expend Approps Amount: $ 400.00 Proprietary: Debit 40/6100.xxxx Expense 400.00 Credit 39/1410.0002 Adv Emp 400.00 ... 18 TCode: SBWP Login as Travel approver. Approve advance request for prior step. Click on inbox, workflow. Find document and double click on it. After review, green arrow out of the document. Choices are Approve invoice, Reject invoice, Cancel and keep work item in inbox. Click on Approve invoice. Page 290 Removed last 2 sentences because they did not apply in this situation. Step VP
19
TCode: PA40 Employee leaves agency, $100 advance balance converted to receivable. Enter employee number (view employee number via FK03) Enter date of termination in "from field" ( Any date between the beginning and ending travel date from step 6) Click on "leaving" under action type column Execute Organization assignment: change employee group to "6" (inactive employee) Save Enter Enter Save ...
Correected spelling of under Changed last Enter to Save
Step
20
Tcode: FD01 Create Customer record for employee Account group: EMPC (Employee) Company code: 2009 (IRS) Enter Address tab Name: Employee name Street/House number: One First St Postal code/City: 30000 Country: US Region: MD Control data tab Tax code 1: ( for EMPC only) Employee SSN Company Code Data- button Account management tab Recon. account = 1310.0300 Employee (account reconciliation employee) Enter Interest indic.: Z1 (IRS interest) Payment transactions tab Enter Terms of Payment: Z001 (Due within 30 days) Enter Credit Memo Payment Term: 0001 (Payable Immediately Due net) Enter Payment history record: check this field for all except one-time customers Page 291
8/14/05 L Bassichis - added Recon. Account field label Added Employee name to Enter Name line
Step
Correspondence tab Enter Dunn..procedure: Z003 Grouping Key: 02 Enter Bank statement: 2 (monthly account statement) Save red X Enter document number ___________________________ ... 21 Tcode: FBL1N Query Vendor Line item for outstanding advance balance Vendor account = vendor # to be displayed Select open items Make sure special G/L transactions and noted items are checked Execute Identify the document number of the outstanding advance for use in next step ____________________________ ... 22 TCode:FMZ2 Clear out obligation before conversion to AR receivable Enter obligation number from step 6 Obligation needs to be reduced to actual invoice amount line by line (i.e if no invoices are applied to the advance needs to be reduced to zero Change overall amount to $400 Save The system will say earmarked fund changed ... 23 TCode: FMZ3 Enter obligation number from step 6 Environment > Follow-on doc Obligation is reduced to actual invoice amount $400 Page 292 9/14/05 L. Bassichis - corrected reference to 'step 5' to be 'step 6' VP 9/9/05 L. Bassichis - replaced 'step 5' with 'step 6' Step Step
Budgetary: Debit: 40/4801.0000 AMT $600 Credit: 50/4610.2000 Amount: $ 600.00 Note that the FM document is updated to reflect the $600 change to obligation ... 24 Convert terminated employees outstanding advance to a receivable for collection - step 1 TCode:F-04 Enter Document date: today's date Enter Type: TA Company code: 2009 Posting date: defaults to current date Period: defaults to current period Currency: USD Reference: enter a reference Doc.header text: enter header text Clearing text: Transfer advance to receivable Click the "Transfer posting with clearing" button First line item: Enter PstKy: 09 (Debit entry) Account: Customer# Sp.G/L: X <Enter> Amount: $100 Fnds res.: enter obligation number of advance (91XXXXXXXX) & line # More button Business area = 0001 <Enter> <Enter> <Process open items> button Account: enter vendor number Acct type: K (Vendor) Sp.G/L: T (travel) <Process open items> button Select the advance line item to be transferred to AR Double click the amount until it turns blue if it is not already blue Save Document Number __________________ ... This changed to doc type TA and the TV and TC were dropped. 01/24/2007 Step
Page 293
25
TCode: FB03 Enter document number to display Select environment> accounting docs The advance is moved from the vendor to G/L account1410.0004 Proprietary: Debit: 09/1310.0310 Credit: 39/Vendor # (1410.0002 derived) Budgetary: Debit: 40/4802.0000 40/4610.2000 40/3107.0000 40/6100.2102 Credit:50/4801.0000 50/4902.0000 50/5700.0000 50/6790.9999 ... $100 $100 $100 $100 $100 $100 $100 $100
VP
26
******THIS STEP IS NO LONGER USED****** TCode: F-04 Convert terminated employees outstanding advance to a receivable for collection - step 2 Document date: today's date Type: TC (Transfer advance to customer) Company code: 2009 Posting date: defaults to current date Period: defaults to current period Currency: USD Reference: enter a reference Doc.header text: enter header text Clearing text: Transfer advance to receivable First line item: PstKy: 09 (Special G/L Debit) Account: Customer # (created in step 20) Sp G/L: T (Travel) <Enter> Amount: $100 Business Area: 0001 (Administrative) Due on date: today's date Fnds res: enter obligation number of advance (91XXXXXXXX) & line # <Enter> Page 294
Changed earmarked to Fnds res
Step
<Enter> <Process open items> button Account: 1410.0004 Enter Acct type: S <process open item> button Double click the line item amount to be cleared from 1410.0004 Menu path: Document>Simulate Verify postings Save ... 27 TCode: FBL5N Confirm outstanding receivable now exists for Customer record Enter customer number from step 20 Select All items radio button then enter dates In Type section, check Normal items and Special G/L transactions Execute Double click on Document number Click on Overview icon Amount is moved from G/L account 1410.0002 to customer as a receivable Proprietary: Debit 1310.0310 Receiv. - Emp Advance Debt Credit 1410.0002 Advance - Emp Amount: $100 ... 28 TCode: FBL1N Confirm outstanding advance is now cleared from Vendor record Enter Vendor account: vendor # to be displayed Make sure special G/L transactions is checked Select all items Execute ... 29 SKIP THIS - This was done in step 27 TCode: FBL5N Page 295 9/9/05 L. Bassichis - this step Step 9/9/05 L. Bassichis -added navigational instructions VP
Step
Confirm outstanding receivable now exists for Customer record Enter Customer: customer # to be displayed Enter Company code: 2009 (IRS) Line Item Selection - Status: All Items Line Item Selection - Type: "Special G/L transactions" Execute Review 'Customer Line Item Display ' screen ... 30 *******MAKE SURE THAT YOU USE A DIFFERANT VENDOR TO START THIS PART OF THE TEST*********** ******USE INFORMATION FROM STEP 5 TO LOCATE A DIFFERENT VENDOR ********** FMZ1 - Voucher is greater than obligation within tolerance Record Obligation for future travel for $1,000 Doc type = YA Doc. Date = (defaults to current date) Posting Date = ( defaults to current date) Press Enter <<<<<< Funds Commitment: Create Overview Scrn >>>>>> Document Text - %Begin travel date% to %end travel date% Overall amount = Enter line amount (obligation amount) $1000.00 Text = 001*O*Local trave milage Fund Center and Commitment item will be derived once Enter Key is depressed Fund =11110912D Functional area = 1C GL account = 6100.2114 Cost Center = W001000 Vendor = (should be employee vendor code) using category "EMPV" Due on Date = enter future date Press Enter to verify information Click on the gray top hat with the red sash located in the top left corner of the screen to access header data Reference = (free text representing itinerary - optional) Click green check mark Save Record the document number = ___________________________ ... Page 296
can be skipped because it was executed in step 27
9/9/05 L. Bassichis - clarified Document Text value Changed variables to fixed fund 05050912d, functional area 5A, cost center S001000
Step
31
FMZ3 Budgetary: Debit: 4610.2000 Allotments Realize Credit: 4801.0000 UDO Unpaid Amount: $1,000.00 Proprietary: None ... F-47 - Request Advance 700.00 Document date = (current date) Doc type = YA Company Code = (defaults to 2009) Posting date = (defaults to current date) Period = (defaults) Currency/rate = (defaults to USD) Document number = blank Reference = Obligation Document number that was recorded from step 30 Doc. header text = (beginning date & ending date of travel separated by 'to') Trading part.BA = blank Vendor = employee vendor number from previous step Special G/L indicator (T - for Travel) Enter to verify information NOTE: If everything is valid, system will automatically take you to the screen to enter amounts. Therefore you do not need to select the New item button. Select New Item button if needed. Amount = (this amount can not exceed the line amount) $700.00 Due on Date = (should be current date) Cost Center = S001000 Funds res. = Obligation document number and line number Fund = 11110912D Assignment = Funds res number + 001 if first advance (this number increases by 1 for each advance payment) Save A withholding tax screen appears if tax amounts need to be entered. If not, use the red X to bypass and continue. An Information screen is displayed. Click green checkbox Note document number ______________________ ... 9/14/05 L Bassichis - corrected the step to be 30 9/9/05 L. Bassichis - clarified values for Vendor
VP
32
Step
33
Budgetary None Page 297
VP
Proprietary None (Use FB03 to confirm) ... 34 F110 - Run Payment Proposal and Execute Payment Run for the $700 Advance Run date = (usually today's date) Identification = (unique code identifying the user) Select Parameters tab Company Code = 2009 Payment Methods = CP Next Paid Date = (some future date) Vendor number = (employee vendor number) Select Additional Log Select the 1st, 2nd and 4th check boxes Enter the vendor number Save Select Status tab Should see comment parameters entered Select Proposal button Select Start immediate Save by selecting the green check Enter to start proposal Select the Display Proposal button to verify the proposal Select Back arrow Select Payment Run button Select Start immediate Select Create payment medium Save by selecting the green check Enter to start payment run Select the Display Payment button to verify the payment. Note document number _________________________ ... 35 FB03 search for doc type ZP and today's date (your user id) Budgetary: Debit: 4801.0000 UDO Unpaid Credit: 4802.0000 UDO Advance Amount: $ 700.00 Proprietary: Page 298 FB03 search for doc type ZP and today's date (your user id) VP Step
Debit 1410.0002 Advance - Emp Credit 2120.1000 Disburse in Trans Amount: $700.00 ... 36 Treasury Confirmation for $700 FMFG_Treasury_confir Select a Variant by clicking on the Variant button at top Select the variant = IRS 20090002 Execute Schedule number = from drop down, choose payment run Confirm date = (current date) Check number = (from) Note: Has to start with a 9 Check number = (to) Local curr. pmnt amount = total amount of all checks to be run $700.00 Save >>> Manual Correction and Confirmation <<< Save after verifying Note Document number ____________ Display of Bank Statement/Check Deposit List for verification ... 37 FB03 enter document number to display Budgetary: None Proprietary: Debit 40/2120.1000 Disburse in Trans Credit 50/1010.0110 SF224 Disb Amount: $700.00 ... Tcode: F-04 - Voucher applied to Advance for $700.00 (F-04 Transfer Advance from statistical to real) Document Date = current date Doc type = TF Company code = 2009 Currency = USD Reference = begin travel date future Page 299 VP Step
38
Step
Doc Header text =end travel date future Posting key = 29 Account = vendor ID Sp. GL = X (the X transfer advance from stat to real Enter Amount = 700.00 Fnds res = Obligation number, line 1 Fund = anything Business area = 0001 Functional area =anything Cost Center =anything Enter Process open items Account = vendor number account type = K Special GL = T Click on Others in right column enter <page down> key on keyboard Select Reference key 1 Enter From = Obligation number from Step 30 Process open items select the 700.00 amount (blue) - you may need to double click on 700.00 until it turns blue Save Record document number ___________________________ ... 39 FB03 enter document number created in previous step Dr: Vendor # (1410.0002 derived) Cr. Vendor # (1410.0002 derived) ... F-04 Process travel voucher - $1015 Voucher applied to Advance Document Date = current date Doc type = Y1 Company code = 2009 Currency = USD Reference = Begin Travel Date Doc Header text = End Travel Date Posting key = 40 Account = 6100.2114 Enter Amount = 1015.00 Earmarked Funds = Obligation Line number line 1 Fund = 11110912D Cost center = "%S001000%" Assignment = Tax code (for testing leave blank) More button Business area = 0001 Functional area = "%5A%" Green check Page 300 9/9/05 L Bassichis -clarified some instructions Changed fund to 05050912D VP
40
Step
Enter through warning message and Enter through info message More data button Reference key 1 = 6 Reference key 2 = T Process Open Items Company Code = 2009 Account = employee vendor ID Account type = K Special GL indicator = X Click on document number under additional selection Process open items Green check From = Document number created with F-04 Transfer transaction (Step 38) Process open items Apply advance = 700.00 (blue) - may need to double click until it turns blue Select Charge off diff button Posting key = 31 Account = vendor account Green check Amount = 315.00 Save Enter through soft error exceeded by 1.5% Document number _________________________ ... 41 FB03 enter document number created in previous step Budgetary: Debit: 4610.2000 Allotme Real 15.00 Dedit:4801.0000 UDO Unpaid 300.00 Credit 4901.0000 Deliver Unp 315.00 Debit: 3107.0000 Approps Used Credit: 5700.0000 Expend Approps Amount: $ 1015.00 Debit: 4802.0000 UDO Advance Credit: 4902.0000 Delivered Paid Amount: $ 700.00 Proprietary: Debit 6100.xxxx Expense 1015.00 Credit 2110.0400 AP Emp 315.00 Credit 1410.0002 Adv Emp 700.00 ... Page 301 VP
42
Tcode: SBWP - Check and approve workflow Login as Travel approver. Approve advance request for prior step. Tcode: SBWP click on inbox, workflow. Find document and double click on it. After review, green arrow out of the document. Choices are Approve invoice, Reject invoice, Cancel and keep work item in inbox. Click on Approve invoice. Tcode: FMZ3 - Verify Obligation is totally liquidated After bringing up the obligation on the screen press consumption button to view open amount of zero.
Step
43
VP
44
FBL1N - change payment terms to Z000 before processing F110 F110 - Run Payment Proposal and Execute Payment Run for the $315.00 net payment Run date = (usually today's date) Identification = (unique code identifying the user) Select Parameters tab Company Code = 2009 Payment Methods = (for now use P) Next Paid Date = (some future date) Vendor number = (employee vendor number) Select Additional Log Select the 1st, 2nd and 4th check boxes Enter the vendor number Save Select Status tab Should see comment parameters entered Select Proposal button Select Start immediate Save by selecting the green check Enter to start proposal Select the Display Proposal button to verify the proposal; Select Back arroe icon Select Payment Run button Select Start immediate Select Create payment medium Save by selecting the green check Enter to start payment run Select the Display Payment button to verify the payment. Document number _______________________ ...
9/9/05 L Bassichis -clarified some instructions
Step
45
FBL1N Page 302
9/9/05
VP
Enter vendor number; select All items radio button Execute Double click on Document number (step 44); Select Overview icon Budgetary: None Proprietary: Amount: $ 315.00 Debit: 2110.0400 AP Emp Credit: 2120.1000 Disburse in Trans ... 46 Tcode: FMFG_Treasury_Confir - Treasury Confirmation for $315 Select Get variant icon Select variant name = 20090002 Execute Schedule Nbr = (use drop down and enter ID used in step44/ F110 to get the schedule #) Confirm date = today's date Check number = random number starting with '9' Local curr. Pmnt amnt = 315.00 Save Verify amounts are correct Save Document number _____________________ ... 47 FB03 enter document number created in pervious step Verify posting of ZV Doc Budgetary: (may need to wait a while for the system to complete all the postings) Debit: 4901.0000 Delivered Unpaid Credit: 4902.0000 Delivered Paid Amount: $ 315.00 Proprietary: Debit: 2120.1000 Disburse in Trans Credit: 1010.0110 SF224 Disburse Amount: $ 315.00 ... 48 **********MAKE SURE THAT YOU USE A DIFFERANT VENDOR FOR THIS PART OF THE Page 303
Bassichis -clarified some instructions
9/9/05 L Bassichis -clarified some instructions
Step
Step
Changed fund
Step
TEST******** Tcode: FMZ1 (Need a FERS employee, Use PA20 and EEsubgroup should be RR Fers ) Taxable travel voucher is greater than obligation - Create Obligation for future travel for $1,499.88 Doc type = YA Doc. Date = (defaults to current date) Posting Date = ( defaults to current date) Press Enter Document Text - Begin travel date Overall amount = 395.75 Text = 001*O*WTA Fund Center and Commitment item will be derived once Enter Key is depressed Fund = 11110912D Functional area =1C GL account = 6100.1245 Cost Center = W001000 Vendor = employee vendor code Due on = end date of Travel Press Enter to verify information Overall amount = 90.88 Text = 002*O*ER FICA Fund Center and Commitment item will be derived Fund =11110912D Functional area =1C GL account = 6400.1212 Cost Center = W001000 Vendor = employee vendor code Due on Date = end date of Travel Overall amount = 21.25 Text = 003*O*MEDI Fund Center and Commitment item will be derived Fund =11110912D Functional area = 1C GL account = 6400.1215 Cost Center =W001000 Vendor = employee vendor code Due on Date = end date of Travel Overall amount = 500.00 Text = 004*O*Other Fund Center and Commitment item will be derived Fund = 11110912D Functional area =1C GL account = 6100.2114 Cost Center =W001000 Vendor = employee vendor code Due on Date = end date of Travel Overall amount = 492.00 Text = 005*O*Mileage Fund Center and Commitment item will be derived Fund =11110912D Functional area =1C GL account = 6100.2112 Cost Center =W001000 Vendor = employee vendor code Due on Date = end date of Travel Click green check mark Save Page 304
to 05050912D and Functional area to 5A. 05/01/2008 LWheeler Changed the fund to 08080912D Changed the Functional Area to 1C Changed the Cost Center to W001000
Note Document number ________________________ Line 1 WTA 6100.1245 for the amount of $395.75 Line 2 Employer FICA 6400.1212 for $90.88 Line 3 Employer Medicare 6400.1215 for $21.25 Line 4 Expense 6100.2114 for the amount of $500 Line 5 Expense 6100.2112 for the amount of $492 ... 49 TCode: FMZ3 enter document number created in previous step Budgetary: Debit: 4610.2000 Allotments Realize Credit: 4801.0000 UDO Unpaid Amount: $1499.88 Proprietary: None ... 50 Tcode: F-47 Request Advance for $700 / Doc Type = YA / Assignment number on each line is equal to ADV-01 (use new item button for each additional entry) Doc. date = current date Doc type = YA Company Code = 2009 Posting date = current date Period = (defaults) Currency/rate = (defaults to USD) Document number = blank Reference = Obligation Document number that was recorded from previous step Doc. header text = %beginning date% TO %ending date% Trading part.BA = blank Vendor Account = vendor from last step Special G/L indicator (T - for Travel) Enter to verify information NOTE: If everything is valid, system will automatically take you to the screen to enter amounts. Therefore you do not need to select the New item button. Select New Item button if needed Enter Amount = 500.00 Business Area = 0001 Due on = (should be current date) Cost Center = "%s001000%" Funds res. = Obligation document number and 004 line number Page 305 9/9/05 L Bassichis -clarified some instructions Changed Fund to 05050912D 05/01/2008 LWheeler Changed Fund to 08080912D Step VP
Fund = 11110912D Assignment = Funds res number + 001 if first advance Select New Item button Enter Amount = 200.00 Business Area = 0001 Due on = (should be current date) Cost Center = "%s001000%" Funds res. = Obligation document number and 005 line number Fund =11110912D Assignment = Funds res number + 001 if first advance Save A withholding tax screen appears if tax amounts need to be entered. If not, use the red X to bypass and continue. An Information screen is displayed. Click green checkbox Note document 500 Line 4 200 Line 5 ... 51 TCode: FB03 Budgetary None Proprietary None 52 TCode: F110 Run Advance Payment for $700 Run date = (usually today's date) Identification = (unique code identifying the user) Select Parameters tab Company Code = 2009 Payment Methods = CP Next Paid Date = (some future date) Vendor number = (employee vendor number) Select Additional Log Select the 1st, 2nd and 4th check boxes Enter the vendor number Save Page 306 Step ________________________
VP
Select Status tab Should see comment parameters entered Select Proposal button Select Start immediate Save by selecting the green check Enter to start proposal Select the Display Proposal button to verify the proposal Select Payment Run button Select Start immediate Select Create payment medium Save by selecting the green check Enter to start payment run Select the Display Payment button to verify the payment. Note Document number _________________________ ... 53 TCode: FBL1N Budgetary: Debit: 4801.0000 UDO Unpaid Credit: 4802.0000 UDO Advance Amount: $ 700.00 Proprietary: Debit 1410.0002 Advance - Emp Credit 2120.1000 Disburse in Trans Amount: $700.00 ... 54 FMFG_Treasury_Confir Treasury Confirmation for $700 Select Get variant icon Select variant name = 20090002 Execute Schedule number = from drop down, choose payment run Confirm date = (current date) Check number = (from) Note: Has to start with a 9 Page 307 9/9/05 L Bassichis -corrected the variant name Step VP
Check number = (to) Local curr. pmnt amount = total amount of all checks to be run $700.00 Save >>> Manual Correction and Confirmation <<< Save after verifying Display of Bank Statement/Check Deposit List for verification Note Document number _______________________ ... 55 TCode: FB03 Enter ZV document number created in previous step Budgetary: None Proprietary: Debit 2120.1000 Disburse in Trans Credit 1010.0110 SF224 Disb Amount: $700.00 ... 56 Tcode: F-04 Transfer Advance from statistical to real - Voucher applied to Advance for $700 Document Date = current date Doc type = TF Company code = 2009 Currency = USD Reference = begin travel date Doc Header text =end travel date Posting key = 29 Account = vendor ID Sp. GL = X Enter Amount = 530.00 Business area = 0001 Cost Center =anything Fnds res = Obligation/line 4 Fund = anything Functional area =anything Enter Posting key = 29 Account = vendor ID Sp. GL = X Green check Amount = 170.00 Business area = 0001 Cost Center =anything Fnds res = Obligation/line 5 Fund = anything Functional area =anything Page 308 9/9/05 L Bassichis -clarified some instructions Step VP
Enter Process open items Account = vendor number account type = K Special GL = T Click on Others in right column Enter <page down> key, click Reference Key 1 Enter in From field enter Obligation number (from step 48) Process open items select the 500.00 and 200.00 amount (blue) green check Save Record document number ________________________ ... 57 TCode: FBL1N Budgetary Debit: 4610.2000 amount $30 Credit: 4801.0000 UDO amount $30 Proprietary Debit: 1410.0002 amount $530 Debit 1410.0002 Amount $170.00 Credit 1410.0002 Advance Emp ... 58 Tcode: F-04 Process travel voucher Document Date = current date Doc type = YT code = 2009 Currency = USD Reference = Begin Travel Date Doc Header text = End Travel Date = 40 Account = 6100.2114 Green check Page 309 Company Posting key Changed Fund to 05050912D and Functional Area to 5A JoeTirella 8/18/05 Removed Step VP
$700
Amount = 530.00 Earmarked Funds = Obligation/Line number 4 Fund =11110912D Cost center = S001000 Assignment = Tax code (for testing leave blank) More button Business area = 0001 Functional area =1C Green check More data button Reference key 1 = 6 Reference key 2 = L Posting key = 40 Account = 6100.2112 Green check Amount = 540.00 Earmarked Funds = Obligation/Line number 5 Fund =11110912D Cost center = S001000 Assignment = Tax code (for testing leave blank) More button Business area = 0001 Functional area =1C Green check More data button Reference key 1 = 6 Reference key 2 = L Posting key = 40 Account = 6100.1245 Green check Amount = 395.75 Earmarked Funds = Obligation/Line number 1 Fund =11110912D Cost center = S001000 Assignment = Tax code (for testing leave blank) More button Business area = 0001 Functional area =1C Green check More data button Reference key 1 = 6 Reference key 2 = L Posting key = 31 Account =347458 (Fed) Green check (note: Vendor should have no Trading Partner) Amount = 90.88 Business area = 0001 More data Note: recieve ERROR message for Ref key 3, enter through message Reference key 3 = /403 FED Fund =11110912D Posting key = 31 Account = 347458 (Fed) Green check Note (3/8/2005) Make sure that Payment Method Supplement is 02 - Beckley Regular. If the default is 03 - Beckley IPAC, change it from 03 to 02. (Otherwise, you will get an error message saying that Payment Method and Payment method Supplement combination is incorrect) For the following entries, do the same thing. Amount = 21.25 Business area = 0001 More data Reference key 3 = /405 FED Fund = 11110912D Posting key = 31 Account = 59978 (MD) Page 310
text: Note: receive ERROR message for Ref key 3, enter through message 05/01/08 LWheeler Changed fund to 08080912D Changed Functional Area from 5A to 1C
Green check Amount = 69.62 Business area = 0001 More data Reference key 3 = /401 MD Fund =11110912D 31 Account = 347458 (FED) Enter Amount = 395.75 Business area = 0001 More data Reference key 3 = /401 FED Fund = 11110912D
Posting key =
Process open items Company Code = 2009 Account = employee vendor ID Account type = K Special GL indicator = X Click on document number Process open items From = Document number created with F-04 Transfer transaction (step 56) Process open items Apply advance = (blue) Charge off difference Posting key = 31 Account = Employee vendor number Green check Amount = 188.25 Business area: 0001 Save Record document number= _____________________ ... 59 TCode: FB03 or FBL1N Budgetary Debit: 4610.2000 $48.00 Debit: 4801.0000 $717.75 (322.00 +395.75) Credit: 4901.0000 $765.75 (370.00 +395.75) Debit: 3107.0000 Unexp. Appr $1465.75 (1070.00 +395.75) Credit: 5700.0000 Exp. Approp $1465.75 (1070.00 +395.75) Debit: 4802.0000 UDO Adv $700 Credit: 4902.0000 Del Paid $700 Proprietary Debit: 6100.2112 Expense $540 Page 311 Added 4610.2000 $48.00 because script was wrong in prior step and did not account for the 48 dollars. VP
Debit: 6100.2114 Expense $530 Debit: 6100.1245 Expense $395.75 Credit: 2110.0400 A/P Employ $188.25 (97.29 + 90.96) Credit: 2110.0300 A/P Federal $21.25 (10.98 + 10.27) Credit: 2110.0300 A/P Federal $90.88 (46.97 + 43.91) Credit: 2110.0200 A/P State and Local $69.62 (59978) (35.98 + 33.64) Credit: 2110.0300 A/P Federal $395.75 (347458) (204.53 + 191.22) Credit: 1410.0002 Advance Emp $700 (530+170) ... 60 TCode: F-04 Process FED voucher Document Date = current date Doc type = YT Company code = 2009 Currency = USD Reference =voucher number from step 58 Doc Header text = Begin travel date Posting key = 40 Account = 6400.1215 Green check Amount = 21.25 Earmarked Funds = Obligation line number 3 (step 48) Fund = 11110912D Cost center = S0010000 More button Business area = 0001 Functional area =5A Enter More data button Ref 3 key = /406 FED Posting key = 40 Account = 6400.1212 Enter Amount = 90.88 Earmarked Funds = Obligation line number 2 Fund =11110912D Cost center = S0010000 More button Business area = 0001 Functional area =5A Enter More data button ref 3 key = /404 FED Posting key = 31 Account = Fed Vendor without trading partner (347458) Green check Amount = 112.13 = (21.25 + 90.88) More data button Page 312 Changed Fund to 05050912D and Fucntional Area to 5A and Federal vendor to 347458 Step
ref 3 key = /403 fed SAVE Document number _________________________ ... 61 TCode: FB03 Budgetary Debit: 4801.0000 amt Credit: 4901.0000 amt Debit: 3107.0000 amt Credit: 5700.000 amt Changed Federal Vendor to 347458 VP
$112.13 112.13 $112.13 $112.13
Proprietary Debit: 6400.1212 Benefit - FICA $90.88 Debit: 6400.1215 Benefit - Medic $21.25 Credit 347458 2110.0300 $112.13 ... 62 Tcode: SBWP Sign in as travel approver and approve the voucher for payment payable to Employee Vendor through workflow on the document created in step 58. TCode: FBL1N On the document created in step 58 and change the payment terms to Z000 TCode: SBWP Process the workflow transaction again before processing F110 Added "payable to Employee Vendor" 6/01/2005 Added use document number created in Step 57. Also Page 313 9/14/05 L Bassichis -corrected step to be 58, not 57 Step
Added process Workflow (TC SBWP) again after the FBL1N before processing the F110.. 63 TCode: F110 Payment issuance to employee Run date = (usually today's date) Identification = (unique code identifying the user) Select Parameters tab Company Code = 2009 Payment Methods = (for now use CP) Next Paid Date = 30 days from current date Vendor number = (employee vendor number) Select Additional Log Select the 1st, 2nd and 4th check boxes Enter the vendor number Save Select Status tab Should see comment parameters entered Select Proposal button Select Start immediate Save by selecting the green check Enter to start proposal Select the Display Proposal button to verify the proposal Select Payment Run button Select Start immediate Select Create payment medium Save by selecting the green check Enter to start payment run Page 314 9/9/05 L Bassichis -clarified some instructions for Next Paid Date Step
Select the Display Payment button to verify the payment. Document number ___________________ ... 64 TCode: FBL1N Budgetary None Proprietary Debit: 2110.0400 A/P Employ Credit 2120.1000 Disb in Trans ... 65 Tcode: FMFG_Treasury_Confir Treasury Confirmation for Employee Payment Select Get variant icon Select variant name = 20090002 Execute Schedule Nbr = select appropriate ID Confirm date = today's date Check number = random number starting with '9' Local curr. Pmnt amnt = 188.25 Save ... 66 TCode: FB03 Budgetary (may need to wait for system to complete in background to get these numbers) Debit: 4901.0000 Del Unpaid $188.25 Credit: 4902.0000 Del Paid $188.25 Proprietary Debit: 2120.1000 Disb in Trans $188.25 Credit 1010.0110 SF 224 Disb $188.25 ... Page 315 VP Step VP
$188.25 $188.25
67
TCode: PA30 Process Payroll Adjustments to reflect taxable impact Personnel Number Info type = 221 Click on paper icon to create Pay ID = 2 OC Reason = 0070 Check number = Obligation # (from obligation step 48) NOTE: if employee selected has a state of residency other than Maryland - Enter Tax Co code = 2009 & Warea = MD Wage types CLFA for amount = $530 (note no authority needed) CLHA for amount = $540 (note no authority needed) /401 for Authority = Fed $395.75 /401 for Authority = MD $69.62 /403 for Authority = Fed $90.88 /404 for Authority = Fed $21.25 /405 for Authority = Fed $21.25 /406 for Authority = Fed $1465.75 /701 for Authority = Fed $1,465.75 /701 for State MD $1,465.75 /703 for Authority = Fed $1,465.75 /704 for Authority = Fed $1,465.75 /705 for Authority = Fed $1,465.75 /706 for Authority = FED $1,465.75 1Z10 $395.75 Save ...
Step
68
TCode: PC00_M10_Calc Process Payroll Update the payroll results for the selected employee by running the payroll - Run SAP Transaction: Page 316
Step
Enter: Payroll Area: 04 Personnel No: from above step Payroll Area: 04 Reason for Payroll: 0070 Off-cycle payroll: C 2=Travel Date of the adjustment (date of Infotype 221) Note: The system has a window that the adjustment must be within in order to update the payroll results. Execute the payroll
69
TCode: PC_payresult Verify payroll results Enter personnel number from above step. Enter today's date. Green Check Click on date entered above; Double click on "payt date" line Double click on RT table Review results
VP
Page 317
Test Case Name Test Script Name V & V Method IFS-R11-RPGL-02_2_R70 IFS-R11-RPGL-02_2_R70 IFS Disaster Recover 07 2009 Owner Modified By Date Modified jgarci23 jgarci23 5/16/2011 2:42:21 PM Description This case will execute the custom form and content compliant financial statements comparative balance sheet report. The following will be tested: Balance Sheet two-year reports (comparative). Asset and Liability account values will be reconciled by comparing S Pre-Condition Data conversions must have completed so that viable data is present in the system. Fund Values present for Bus. Areas 0001. Post Condition Reconcile all reported data (manually) to transactional data in the SAP system. Report output should match corresponding transactional data. Use the G/L account data mapping to ID and reconcile corresponding accounts. Acceptance Criteria Reconcile all reported data (manually) to transactional data in the SAP system. Report output should match corresponding transactional data. Use the G/L account data mapping to ID and reconcile corresponding accounts. Iterations Disaster Recovery 07 2009 IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3 Disaster Recovery 07 2009 Requirements CORE409 Maintain historical data to produce comparative financial reports for management use. RP46 The system shall provide the capability to produce comparative reports. RP49 The system shall provide the functionality to generate comparative financial statements, mapping historical financial and nonfinancial data to the current accounting structures after a change in the organizational structure has been made. RP56 The system shall allow the user to create multiple versions of financial statement reports customized to user specifications. RP62.1 Balance Sheet Test Type RP - Reporting Tracking No. See RTVM
Page 318
IFS-R11-RPGL-02_2_R70 Manual jgarci23 vdeadmin 5/16/2011 2:42:09 PM 5/16/2011 2:42:09 PM Note Type Step
Description CASE DESCRIPTION: This case will execute the custom form and content compliant financial statements comparative balance sheet report. The following will be tested:Balance Sheet two-year reports (comparative). Asset and Liability account values will be reconciled by comparing SAP data to the report output. The report will be tested to ensure that data can be selected by fund and that all applicable GL balances for the fund can be displayed. To verify that HSPD-12 and PCA are included in internal and external reports PRE-CONDITION FOR THE CASE: Data conversions must have completed so that viable data is present in the system. Fund Values present for Bus. Areas 0001. POST-CONDITION FOR THE CASE: Reconcile all reported data (manually) to transactional data in the SAP system. Report output should match corresponding transactional data. Use the G/L account data mapping to ID and reconcile corresponding accounts. Data Object: Fiscal YearValue/Code: 2011 Data Object: Company CodeValue/Code: 2009 Data Object: PeriodValue/Code: Current/Prior Execute the Comparative Balance SheetEnter transaction code ZGLF. On the resulting selection screen use the following default values of : Fiscal Year = 2011 Company code = 2009 Period = previous month's period, (i.e., if run in June - use May which is period 8) Business area = 0001 Current Year Fund(s) = ZCURRENT Page 319
2 3
Step Step
4 5 6 7
Step Step Step Changed data to be current and added ZFY2007 as selection for Fund WJR Step
Prior Year Fund(s) = ZPREVIOUS Earmarked funds (app of funds) = ZEARMARKED Click on the execute button or (F8) Under the Reports section of the screen (left side), click once on Balance Sheet Comp. { Tcode: ZGLF}
06/12/2007 changed data to use default values as explained by Willie, i.e., ZCurrent, ZPrevious and ZEarmarked JVG VP
The Comparative Balance sheet is displayed for the current year 2011 and the prior year 2010. Verify that several or all reported amounts are accurate. Drill down capability (built into the report, i.e. Drill down by period) can be used to verify reported output. Execute the Statement of Financing Reports transaction code ZGLS. On the resulting selection screen use the following default values of : Fiscal Year =2011 Company code = 2009 Period = previous month's period, i.e., if run in June - use May which is period 8 Business area = 0001 Current Year Fund(s) = ZCURRENT Prior Year Fund(s) = ZPREVIOUS Click on the execute button or (F8) Under the Reports section of the screen (left side), click once Stmt pf Fin - Comp. { Tcode: ZGLS}
Step 06/12/2007 changed data to use default values as explained by Willie, i.e., ZCurrent and ZPrevious aJVG
10
The Statement of Financing is displayed for the current year 2011 and the prior year 2009. Verify that several or all reported amounts are accurate. Drill down capability (built into the report, i.e. Drill down by period) can be used to verify reported output.
VP
Page 320
Test Case Name Test Script Name IFS-R11-T&T-15_R70 IFS-R11-T&T-15_R70 Owner Modified By jgarci23 jgarci23 Description Travel (nontaxable) Voucher is greater than obligation within tolerance, and with an advance Pre-Condition Master data exists Post Condition All output data and expected results are correct Acceptance Criteria All output data and expected results are correct Iterations IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3
Requirements BE170 Record expenditures claimed against advance payments made, such as travel advances, contract advances, and grants. BE174 The system shall record advance payments made, such as travel advances, contract advances, and grants. CA48 The cost accounting system shall integrate with the travel system to draw information on travel costs. TRVL508 Maintain and report travel obligation and liquidation information. TRVL509 The system shall maintain and report travel advance and liquidation information. Test Type ZZ - Other Tracking No. see RTVM
Page 321
IFS-R11-T&T-15_R70 Manual jgarci23 chancock 5/16/2011 3:06:55 PM 5/16/2011 3:06:54 PM Note Type Step
Description Tcode: FK03 Click on Vendor Drop down window Click on Vendoe by Account Group/TIN tab Account Group: EMPV Enter Doble click on desired Vendor number (make Note of Vendor Number) {***make sure all General Data and Company code data is checked***} Enter Vendor Personnel number is on screen 4 Verify that employee is active: Tcode: PA20 Enter Personnel # Enter Note Vendor Account number and Personnel number
Tcode: FMZ1 Voucher is greater than obligation within tolerance Record Obligation for future travel for $1,000 Doc Type = YA (YA = Funds Commitment, Travel) Doc. Date = (defaults to current date) Posting Date = ( defaults to current date) Currency=USD Press Enter <<<<<< Funds Commitment: Create Overview Scrn >>>>>> Document Text: enter date of travel Overall amount = Enter line amount (obligation amount) $1000.00 Page 322
Added Currency =USD 7/20/05 L. Bassichis - replaced 'category' with 'Account group' 10/11/2008 LWheeler
Step
Text =001*o*other Fund Center and Commitment item will be derived once Enter Key is depressed Fund = 11110912D Functional area = 1C GL account = 6100.2114 Cost Center = S001000 Vendor = (should be employee vendor code using Account group = EMPV) Take note of Vendor number ________________________ Due on Date = enter future date Press Enter to verify information Click on the gray top hat with the red sash located in the top left corner of the screen to access header data Reference = (free text representing itinerary - optional) Click green check mark Save... 3 FMZ3 Doc #: Click: Environment-Follow on documents 1FI, 1SPL and 1FM documents are created Budgetary: Debit: 4610.2000 Allotments Realize Credit: 4801.0000 UDO Unpaid Amount: $1,000.00 Proprietary: None
changed the funds from 05050912D to 08080912D and Functional Area from 5A to 1C.
7/20/05 L. Bassichis - replaced 'Account Document' with 'Follow on documents' - replaced '1F1' with '1FI' Added Bus Area = 0001 and deleted +30 days from Due on Date
VP
Tcode: F-47 Request Advance 700.00 Document date = (current date) Doc type = YA Company Code = (defaults to 2009) Posting date = (defaults to current date) Period = (defaults) Document number = blank Reference = Obligation Document number that was recorded from previous step Page 323
Step
Doc. header text = (beginning date & ending date of travel separated by 'to') Trading part.BA = blank Vendor Account # = (should be employee vendor number from previous step) Special G/L indicator (T - for Travel) Enter to verify information NOTE: If everything is valid, system will automatically take you to the screen to enter amounts. Therefore you do not need to select the New item button. Select New Item button if needed Enter Amount = (this amount can not exceed the line amount) $700.00 Bus Area= 0001 Due on Date = (current date) Cost Center = S001000 Funds res. = Obligation document number and line number Fund = 11110912D Assignment = Funds res number + 001 if first advance (this number increases by 1 for each advance payment) Enter A withholding tax screen appears if tax amounts need to be entered. If not, use the red X to bypass and continue. Screen displays information that account assignment has been adopted Enter SAVE 5 FB03 Doc # Click Environment-Account Document 1FM document created Budgetary None Proprietary None Tcode: F110 Run Payment Proposal and Execute Payment Run for the $700 Advance Run date = (usually today's date) Identification = (unique code identifying the user usually initials + 01) Note: if more than one F110 in a day increase number) Select Parameters tab Company Code = 2009 Page 324 7/20/05 L. Bassichis - changed the Test Case Type to a Step/Foot from a verification point VP
Step
Payment Methods = CP Next Paid Date = (current date+ 30 days) Vendor number = (employee vendor number) Select Additional Log Save Select the 1st, 2nd and 4th check boxes Enter the vendor number
Select Status tab Should see comment parameters entered Select Proposal button Select Start immediate Save by selecting the green check Enter to start proposal Select the Display Proposal button to verify the proposal ; Click go back button Select Payment Run button Select Start immediate Select Create payment medium Save by selecting the green check Enter to start payment run Select the Display Payment button to verify the payment. 7 Doc #: Budgetary: Debit: 4801.0000 UDO Unpaid Credit: 4802.0000 UDO Advance Amount: $ 700.00 Proprietary: Debit 1410.0002 Advance - Emp Credit 2120.1000 Disburse in Trans Amount: $700.00 FBL1N Enter vendor # Check special G/L transactions Normal Items Execute Double click on line item, then select overview icon - environment- account docs 2FI, 2SPL, 1FM dpc are created Page 325 VP
Tcode: FMFG_Treasury_confir Treasury Confirmation for $700 Select a Variant by clicking on the Variant button at top Select the variant = 20090002 Execute Schedule number = from drop down, choose payment run (this will be the identification from step 3 - initials plus number) Confirm date = (current date) Check number = (from) Note: Has to start with a 9 Check number = (to) Local curr. pmnt amount = total amount of all checks to be run $700.00 Save >>> Manual Correction and Confirmation <<< Save after verifying Display of Bank Statement/Check Deposit List for verification
Step
Doc #: Budgetary: None Proprietary: Debit 2120.1000 Disburse in Trans Credit 1010.0110 SF224 Disb Amount: $700.00 View via FB03 1SPL document is created
VP
10
Tcode: F-04 Voucher applied to Advance for $700.00 Transfer Advance from statistical to real Doc type = TF Document Date = current date Company code = 2009 Reference = begin travel date future date Doc Header text =end travel date future date Page 326
Step
Posting key = 29 to real) enter
Account = vendor ID
Sp. GL = X (the X transfers advance from stat
Amount = 700.00 Fnds res = Obligation number (from FMZ1), line 001 Fund = anything Business area = 0001 Functional area =anything Cost Center =anything Enter Process open items Account = vendor number account type = K (K=vendor) Special GL = T (travel advance) Click on "Others" button in right column Enter <Page Down> button on keyboard Select Reference Key 1 Enter in From field enter Obligation number ( From FMZ1) Process open items select the 700.00 amount (blue) (you may need to double click on 700.00 until it turns blue) Save...... Document # generated = ___________________________11 View via FB03 (Doc #:) Proprietary: Debit: Vendor # (1410.0002 derived) Credit: Vendor # (1410.0002 derived) 1SPL and 1FM documents are created 12 Tcode: F-04 Voucher applied to Advance for $1015 Process travel voucher Doc type = Y1 Document Date = current date Company code = 2009 Currency = USD Reference = Begin Travel Date Doc Header text = End Travel Date Posting key = 40 Account = 6100.2114 Enter 11110912D Cost center = S001000 Assignment = Tax code (for testing leave blank) More button Business area = 0001 Functional area = 1C Green check Enter through warning message Enter through information message Page 327 7/20/05 L. Bassichis - added location of the More data button Step VP
More data button (button is at upper part of screen) Enter through information message Reference key 1 = O Reference key 2 = T Process Open Items Company Code = 2009 Account = employee vendor ID Account type = K (K=vendors) Special GL indicator = X (transfer adv from stat to real) Click on document number under additional selection tab process open items Enter document number created with F-04 Transfer transaction (from previous step 10) in From Field Process open items USD Gross = 700.00 (blue) (double click until 700.00 turns blue to Apply Advance) Click the Charge off difference button Posting key = 31 (invoice) Account = vendor account Green check Amount = 315.00; Business area = 0001 Save Enter through information message Enter through Soft error exceeded by 1.5% ....... 13 View via FB03 (Doc #:) Budgetary: Debit: 4610.2000 Allotme Real 15.00 Credit 4901.0000 Deliver Unp 315.00 Debit: 3107.0000 Approps Used Amount: $ 1015.00 VP Dedit:4801.0000 UDO Unpaid 300.00
Credit:
5700.0000 Expend Approps
Debit: 4802.0000 UDO Advance Credit: 4902.0000 Delivered Paid Amount: $ 700.00 Proprietary: Debit 6100.2114 Expense 1015.00 Credit 2110.0400 AP Emp 315.00 Credit 1410.0002 Adv Emp 700.00 2FI, 2SPL, 1CO and 1FM documents are created 14 ........ Step
Have the Travel approver log in and approve the workflow: Login as Travel approver. Approve advance request for prior step. Tcode: SBWP click on inbox, workflow. Find document and double click on it. After review, green arrow out of the document. Choices are Approve invoice, Reject Invoice, Cancel and keep work item in inbox. Click on Approve invoice. Page 328
15 16
Invoice approved for payment. Tcode: FMZ3 Verify Obligation is totally liquidated After bringing up the obligation on the screen press consumption button to view open amount of zero.
VP VP
17
Before running F110 run FBL1N and change payment terms to Z000 from Z030 if item is not due. Tcode: F110 Run Payment Proposal and Execute Payment Run for the $315.00 Payment Run date = (usually today's date) Identification = (unique code identifying the user) (initials plus 02) Select Parameters tab Company Code = 2009 Payment Methods = CP Next Paid Date = (some future date at least 30 days out) Vendor number = (employee vendor number) Select Additional Log number Save Select Status tab. Select the 1st, 2nd and 4th check boxes Enter the vendor
Added Before running F110 run FBL1N and change payment terms to Z000 from Z030 if item is not due.
Step
Should see comment parameters entered
Select Proposal button Select Start immediate Save by selecting the green check Enter to start proposal Select the Display Proposal button to verify the proposal Select Payment Run button Select Start immediate Save by selecting the green check Select Create payment medium
Enter to start payment run Select the Display Payment button to verify the payment. ........ Page 329
18
Doc #: Budgetary: None Proprietary: Debit: 2110.0400 AP Emp Credit: 2120.1000 Disburse in Trans Amount: $ 315.00 1SPL document is created FBL1N : Select: All items ; Normal items, Special G/L transactions; Noted items Execute Double-click on ZP document - click on overview iconEnvironment-Acct docs.
Added FBL1N Double-click on ZP document click on overview icon- goto EnvironmentAcct docs.
VP
19
Tcode: FMFG_Treasury_confir Treasury Confirmation for $315 Treasury Confirmation Agency Location Code = 20090002 File name = select IRS_20090002 from Variant Directory Execute Schedule Nbr = select appropriate ID Confirm date = today's date Check number = random number starting with '9' Local curr. Pmnt amnt = 315.00 Save Verify amounts are correct Save
Step
20
Doc # Verify posting of ZV doc from previous step : DR2120.1000, CR1010.0110 FB03 Proprietary: Debit: 2120.1000 Disburse in Trans 4901.0000 Delv Order Oblig Pd Credit: 1010.0110 SF224 Disburse 4902.0000 Deliv Ord Obil Un Pd Amount: $ 315.00 Page 330 Budgetary: Debit: Credit: Amount: $
No Budgetary posting on ZV doc. red line to take out 4/28/2005 Budgetary: Debit: 4901.0000 Delivered
VP
315.00 Click on list icon Enter 'ZV' in doc type Enter posting date (current date) 2SPL documents are created
Unpaid Credit: 4902.0000 Delivered Paid Amount: $ 315.00 Redlined on 7/14/2005 to add the Budgetary postings back. Willie Russell
Page 331
Test Case Name Test Script Name IFS-R11-T&T-16_R70 IFS-R11-T&T-16_R70 Owner Modified By jgarci23 jgarci23 Description Travel (taxable) voucher is greater than advance and less than obligation Pre-Condition Master data exists Post Condition All output data and expected results are correct Acceptance Criteria All output data and expected results are correct Iterations IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3
Requirements BE170 Record expenditures claimed against advance payments made, such as travel advances, contract advances, and grants. BE174 The system shall record advance payments made, such as travel advances, contract advances, and grants. CA48 The cost accounting system shall integrate with the travel system to draw information on travel costs. TAX85 The system shall require traveler to identify, on the voucher, taxable claimed expenses and allow the system to track such expenses in support of proper withholding amounts and reporting on W-2s, (e.g., taxable subsistence, per diem paid within commutin TAX87 The system shall provide the capability to maintain and send a record of taxable travel payments to the payroll system or the integrated financial system for inclusion in the employee's Form W-2, Wage and Tax Statement. TAX88 The system shall track Federal (e.g., FICA, Medicare, Federal) and State withholdings based upon payment transactions (e.g. Relocation, LTTT) made to employees. Test Type ZZ - Other Tracking No. see RTVM
Page 332
IFS-R11-T&T-16_R70 Manual jgarci23 chancock 5/16/2011 3:09:14 PM 5/16/2011 3:09:13 PM Note VALambert 02-15-2004 Added instructions for selecting FERS employee Type Step
Description Select FERS employee using Tcode: PA20 Use the FIND selection - Find by Person Select Collective Search Help Select Organizational Subgroup tab Set Employee Group = 1 (active employee) Set Employee Subgroup = RR (FERS employees) Select any employee to work with (Notate Personnel Number ______________________)
How to find corresponding Vendor number for the Personnel Number identified in prior step. Tcode XK03 In the Vendor field, select pull down list Select Vendor by Personnel Number tab Input Personnel Number from prior step Click on green check mark Notice the Personnel and Vendor numbers are different Notate Vendor number for subsequent steps __________________________ Tcode: FMZ1 Taxable travel voucher is greater than obligation (need a FERS employee, i.e. vendor=200000077; PERS No:=20000074) Record Obligation for future travel for $1,300.00 Doc type = YA (Funds commitment travel) Doc. Date = (defaults to current date)
VALambert 02-15-2005 Instructions on how to determine Vendor information.
Step
VALambert as originally written, too many lines to be printed on a single
Step
Page 333
Posting Date = ( defaults to current date)
Press Enter
Document Text - Begin travel date Overall amount = Enter line amount (obligation amount) $350.00 Text = 001*O*WTA Fund Center and Commitment item will be derived once Enter Key is depressed, Fund = 11110912D Functional area = 1C GL account = 6100.1245 Cost Center = S001000 Vendor = (should be employee vendor code) Due on Date = (This is the end date of Travel) Press Enter to verify information Overall amount = Enter line amount (obligation amount) $85.00 Text = 002*O*FICA Fund Center and Commitment item will be derived once Enter Key is depressed, Fund = 11110912D Functional area = 1C GL account = 6400.1212 Cost Center = S001000 Vendor = (should be employee vendor code) Due on Date = (This is the end date of Travel) Overall amount = Enter line amount (obligation amount) $20.00 Text = 003*O*MEDI Fund Center and Commitment item will be derived once Enter Key is depressed, Fund = 11110912D Functional area = 1C GL account = 6400.1215 Cost Center = S001000 Vendor = (should be employee vendor code) Due on Date = (This is the end date of Travel) Overall amount = Enter line amount (obligation amount) $400.00 Text = 004*O*Other Fund Center and Commitment item will be derived once Enter Key is depressed, Fund = 11110912D Functional area = 1C GL account = 6100.2114 Cost Center = S001000 Vendor = (should be employee vendor code) Due on Date = (This is the end date of Travel) Page 334
sheet. Data was not changed, just rearranged. 10/11/2008 LWheeler changed all funds from 05050912D to 08080912D and changed Functional Areas from 5A to 1C.
Overall amount = Enter line amount (obligation amount) $445.00 Text = 005*O*Mileage Fund Center and Commitment item will be derived once Enter Key is depressed, Fund = 11110912D Functional area = 1C GL account = 6100.2112 Cost Center = S001000 Vendor = (should be employee vendor code) Due on Date = (This is the end date of Travel) Save 4 "%91000000____%" VALambert 02-15-2005 Added additonal steps to reach appropriate screen VALambert 02-15-2005 Changed Due on Date to current date only, not current date + 30 days. Added Assignment number 91000000__0 04 & 91000000__0 05 to script 09-26-2005 added "Save" document Page 335 VP
FMZ3 Select Environment, Select Follow-on Documents - use this screen for screen capture Budgetary: Debit: 4610.2000 Allotments Realize ( $350.00 + $105.00 + $845.00) Credit: 4801.0000 UDO Unpaid Amount: $1,300.00 Proprietary: None Tcode: F-47 Document Date = mmddyyyy Doc type = YA Company Code = (defaults to 2009) Posting date = (defaults to current date) Period = (defaults) Document number = blank Reference = Obligation Document number that was recorded from previous Step 3 Doc. header text = (beginning date & ending date of travel separated by 'to') Trading part.BA = blank Vendor Account = vendor from last step Special G/L indicator (T - for Travel) Enter to verify information NOTE: If everything is valid, system will automatically take you to the screen to enter amounts. Therefore you do not need to select the New item button. Select New Item button Enter Amount = 400.00
Step
Bus Area = 0001 Due on Date = ( current date) Cost Center = s001000 Funds res. = Obligation document number and 004 line number Fund = 11110912D Assignment = Funds res number (91000000___004) + 001 if first advance (this number increases by 1 for each advance payment) Select New Item button entet, enter Enter Amount = 300.00; Bus Area = 0001 Due on Date = (should be current date) Cost Center = s001000 Funds res. = Obligation document number and 005 line number Fund = 11110912D Assignment = Funds res number (91000000___005) + 001 if first advance (this number increases by 1 for each advance payment) Save A withholding tax screen appears - No tax An Information screen is displayed. Click green checkbox Record the Document i.e, "%5400000000____%" _____________________________
Doc #: Budgetary None Proprietary None View FB03 1 FM document Tcode: F110 Run Advance Payment for $700 Run date = (usually today's date) Identification = (unique code identifying the user) ________________ Select Parameters tab Page 336
VALambert 02-18-2005 changed variable field to use underscore 09/26/2005 added more details to the last statement on the payment run
VP
Step
Company Code = 2009 Payment Methods = CP Next Paid Date =( current date + 30 days) Vendor number = (employee vendor number) Select Additional Log Select the 1st, 2nd and 4th check boxes Enter the vendor number Save Select Status tab Should see comment parameters entered Select Proposal button Select Start immediate Save by selecting the green check Enter to start proposal Select the Display Proposal button to verify the proposal Select Payment Run button Select Start immediate Select Create payment medium Save by selecting the green check Enter to start payment run, continue to enter until Status shows payment run has been carried out and the number for posting order generated and completed are the same Select the Display Payment button to verify the payment. Note the payment document number 8 View via FBL1N Enter vendor # Select All items, type = Special G/L transactions and normal items Execute Double click on each of document/s created in above step Click on mountain with sun (0verview) icon From the menu bar, select Environment/Accounting , account documents Page 337 VALambert 02-15-2005 Rearranged order of steps to take in order to take screen VP
Receive pop-up box for 2FI, 2SPL and 1FM documents are created...Payment Doc (ZP) 1: Budgetary: Select FI (Accounting Doc) Debit: 4801.0000 UDO Unpaid Credit: 4802.0000 UDO Advance Amount: $ 400.00 Debit: 4801.0000 UDO Unpaid Credit: 4802.0000 UDO Advance Amount: $ 300.00 Proprietary: (Select 1st and 2nd Special Purpose Ledger lines) Debit 1410.0002 Advance - Emp Credit 2120.1000 Disburse in Trans Amount: $400.00 Debit 1410.0002 Advance - Emp Credit 2120.1000 Disburse in Trans Amount: $300.00
captures. Specified FI for Budgetary info and SPL for Propietary info.
Fcode: FMFG_Treasury_confir Treasury Confirmation for $700 Select a Variant by clicking on the Variant button at top Select the variant = IRS Execute Schedule number = from drop down, choose payment run Confirm date = (current date) You will create 2 check number (sequenced) one check for each payment line in F110 Check number = (from) Note: Has to start with a 9 Check number = (to) Note: Has to start with a 9 Local curr. pmnt amount = total amount of all checks to be run $700.00 Save >>> Manual Correction and Confirmation <<< Save after verifying Page 338
Step
Display of Bank Statement/Check Deposit List for verification 10 ZV Document #: Budgetary: None Proprietary: Debit 2120.1000 Disburse in Trans Credit 1010.0110 SF224 Disb Amount: $400 Debit 2120.1000 Disburse in Trans Credit 1010.0110 SF224 Disb Amount: $300 View via FB03 1SPL document is created 11 Tcode: F-04 Voucher applied to Advance for $700 Doc type = TF Document Date = current date Company code = 2009 Reference = begin travel date (any date) Doc Header text =end travel date (any date) Posting key = 29 Account = vendor ID Sp. GL = X Enter Amount =346.73 Business area = 0001 Fnds res = Obligation number, line 4 Fund = anything Functional area =anything Cost Center =anything Enter Enter Posting key = 29 Account = vendor ID Page 339 Transfer Advance from statistical to real VALambert 02-18-2005 Script lost several steps between R7 & R8. Steps added back to script Step VP
Sp. GL = X
Green check
Amount =353.27 Fnds res = Obligation number, line 5 Business area = 0001 Fund = anything Functional area =anything Cost Center =anything Enter Enter Process open items Enter Account = vendor number account type = K Special GL ind. = T Click on others in right column, Enter and PAGE DOWN (key on keyboard) Enter click Reference key 1 Enter In the From field enter Obligation number from step 3 Process open items select the 300.00 and 400.00 amount (blue) (you may need to double click amounts until they turn blue) green check. Then click on Items button until the amounts turn blue Save "%97000000_____%" 12 Drilldown on clearing document # (TF) 1SPL and 1 FM dcouments are created Proprietary Debit: 1410.0002 Amount $346.73 Debit 1410.0002 Amount $353.27 Credit 1410.0002 Advance Emp $700 Verify that payment documents (ZP) are now cleared 1SPL and 1FM documents are created from the TF document in previous step (FBL1N) 13 Tcode: F-04 Page 340 VJones Step Added 1SPL and 1FM documents created under the TF document. VP
Process travel voucher Doc type = YT (manual LTTT voucher) Document Date = current date Company code = 2009 Reference = Begin Travel Date Doc Header text = End Travel Date Posting key = 40 Account = 6100.2114 green check Amount = 530.00 Earmarked Funds = Obligation Line number line 4 "%91000000___%" Fund = 11110912D Cost center = S001000 Assignment = Tax code (for testing leave blank) More button Business area = 0001 Functional area = 1C green check More data button. Reference key 1 = 6 Reference key 2 = L Posting key = 40 Account = 6100.2112 green check, green check Amount = 540.00 Earmarked Funds = Obligation Line number line 5 Fund = 11110912D Cost center = S001000 Assignment = Tax code (for testing leave blank) More button Business area = 0001 Functional area = 1C green check More data button. Reference key 1 = 6 Reference key 2 = L Posting key = 40 Account = 6100.1245 green check, green check Amount = 356.67 Earmarked Funds = Obligation Line number line 1 Fund = 11110912D Cost center = S001000 Assignment = Tax code (for testing leave blank) More button Business area = 0001 Functional area = 1C green check More data button Reference key 1 = 6 Reference key 2 = L Posting key = 31 Account = Federal Vendor number "347458" green check, green check Amount = 88.45 Business area = 0001 More data button Fund = 11110912D Reference key 3 = /403 FED Posting key = 31 Account = Federal Vendor Number "347458" (this is FICA portion) green check Amount = 20.69 Business area = 0001 More data Fund = 11110912D Reference key 3 = /405 FED Posting key = 31 Account = Federal Vendor Number "347458" (this is Medicare portion) green check Amount = 67.77 Business area = 0001 More data 11110912D Reference key 3 = /401 FED Posting key = 31 State of MD Vendor number "59978" green check Amount = 356.67 Business area = 0001 Page 341 More data Fund = Account = Fund =
8/22/2005 **On the amount for 66.77 change Ref key 3 from /401 MD to /401 FED ***On th eamount for 356.67 chage Ref Key 3 from /401 FED to /401 MD VALambert 02-18-2005 As written, script step does not print entirely except on SODA report. Rearrange steps to save on space
11110912D
Reference key 3 = /401 MD Account type
Process open items Company Code = 2009 Account = Employee vendor account =K Special GL indicator = X Click on document number
Process open items Document number created with F-04 Transfer transaction from step 11 enter in the From Field "%97000000____%" Apply advance = (blue) Press Charge off difference button Posting key = 31 Account = EMPLOYEE VENDOR ACCOUNT green check Amount = 193.09 Business area = 0001 Save "%58000000___________%" (click green check button for each yellow information message) 14 Doc #: Budgetary 40 4610.2000 6.67 40 4610.2000 225.00 40 4801.0000 145.00 40 3107.0000 1,070.00 40 4801.0000 350.00 40 3107.0000 356.67 40 4802.0000 700.00 50 4901.0000 -370.00 50 5700.0000 -1070.00 50 4901.0000 -356.67 50 5700.0000 -356.67 50 4902.0000 -700.00 View via FB03 2FI, 2SPL, 1CO and 1FM 15 Tcode: F-04 Process FED voucher Doc type = YT (manual LTTT voucher) Document Date = current date Company code = 2009 Currency = USD Reference = obligation number from step 3 "%910000000____%" Doc Header text = Begin travel date Posting key = 40 Account = 6400.1215 Page 342 VALambert 02-18-2005 removed incorrect reference back to Step 6. Step VP 530.00 540.00 356.67 -88.45 -20.69 -67.77 -356.67 -193.09 -346.73 -353.27
Proprietary 40 6100.2114 40 6100.2112 40 6100.1245 31 2110.0300 31 2110.0300 31 2110.0300 31 2110.0200 31 2110.0400 39 1410.0002 39 1410.0002
Green check Amount = 20.69 11110912D More button Enter More data button 6400.1212 Earmarked Funds = Obligation line number 003 Cost center = S001000 Business area = 0001 Functional area =1C Ref 3 key = /406 FED Enter Posting key = 40 Fund = Enter, Account =
Amount = 88.45 Earmarked Funds = Obligation line number002 Fund = 11110912D Cost center = S001000 More button Business area = 0001 Functional area = 1C Enter, Enter More data button ref 3 key = /404 FED Posting key = 31 Account = Federal Reserve Bank Vendor for employer's voucher (No.474168) More Button Business area = 0001 More data button ref 3 key = /405 FED Green check Amount = 109.14 = (20.69 + 88.45) SAVE Hit enter to get thru any informational messages Document # _______________________16 Doc #: "%5800000001%" Budgetary Debit: 4801.0000 amt $109.14 Credit: 4901.0000 amt $109.14 Debit: 3107.0000 amt $109.14 Credit: 5700.000 amt $109.14 Credit 4801.0000 amt $4.14 Debit 4610.2000 amt $4.14 Proprietary Debit: 6400.1212 Benefit - FICA $88.45 Debit: 6400.1215 Benefit - Medic $20.69 Credit 2110.0100 -- AMT$109.14 This is employer's voucher payable to Fed Resrv bank Page 343
10/11/2008 LWheeler added after Federal Reserve Bank Vendor for employer's voucher click More data button and enter /405 FED for ref 3 key.
This is employer's voucher payable to Fed Resrv bank vendor thus, account credited is 2110.0100 as verified with ABell and redlined on 3/29/05 by JG
VP
vendor thus, account credited is 2110.0100 as verified with ABell and redlined on 3/29/05 by JG View via FB03 2FI, 2SPL,1CO and 1FM documents are created 17 Tcode: SBWP Login as Travel approver. Approve voucher created in step 13. Click on inbox, workflow. Find document and double click on it. After review, green arrow out of the document. Choices are Approve invoice, Reject invoice, Cancel and keep work item in inbox. Click on Approve invoice 18 19 If payment is blocked, execute FBL1N for employe, select document, select display change, change payt terms to Z000, save. Then repeat Tcode SBWP and accept payment. Tcode: F110 Payment issuance to employee Run date = (usually today's date) Identification = (unique code identifying the user) (initials plus number) "%TT16%" Select Parameters tab Company Code = 2009 Payment Methods = CP Next Paid Date = (some future date) must be 30 days from run date Vendor number = (employee vendor number) Select Additional Log the vendor number Select Status tab Select Proposal button green check Select the 1st, 2nd and 4th check boxes Save Should see comment parameters entered Select Start immediate Page 344 Save by selecting the Enter Invoice is approved (only if invoice needs to be approved) VALambert 02-18-2005 added note about blocked payments VP Step Step
Enter to start proposal Select the Display Proposal button to verify the proposal Then press the green back arrow button Select Payment Run button Select Start immediate medium Save by selecting the green check Enter to start payment run payment. Select Create payment
Select the Display Payment button to verify the
If payment is blocked, select document, select display change, change payt terms to Z000, save. Then repeat Tcode SBWP and accept payment. Doc # ________________________ 20 Doc #: Budgetary None Proprietary Debit: 2110.0400 A/P Employ Credit 2120.1000 Disb in Trans View via FBL1N Select all items Select open items, Special G/L Enter Look for amount of $193.09 Double click 1SPL document is created 21 Tcode: FMFG_Treasury_Confir Treasury Confirmation for Employee Payment Treasury Confirmation FMFG_treasury_confir Agency Location Code = 20090002 File name = select IRS_20090002 from Variant Directory Execute Page 345 VALambert 02-18-2005 Added notation for Doc number Step VP
$193.09 $193.09
Schedule Nbr = select appropriate ID Confirm date = today's date Check number = random number starting with '9' Local curr. Pmnt amnt = 193.09 Save Notate Doc # "%2000001_____%" 22 ZV Doc #: Budgetary Debit: 4901.0000 Del Unpaid $193.09 Credit: 4902.0000 Del Paid $193.09 Proprietary Debit: 2120.1000 Disb in Trans $193.09 Credit 1010.0110 SF 224 Disb $193.09 2FI and 2SPL documents are created Tcode: FB03 Doc # from Step 21, Doc Type = ZV, Tcode: PA30 Process Payroll Adjustments to reflect taxable impact Personnel Number Info type = 221 Click on the create icon (paper) Pay ID = 2 OC Reason = 0070 Check number = "Obligation #" from step 3 Note: if employee's state of residency is different from Maryland Enter Company code in Tax Co = 2009 Enter W area = MD (maryland) Wage types CLFA for amount = $530 (note no authority needed) CLHA for amount = $540 (note no authority needed) /401 for Authority = Fed $356.67 /401 for Authority = MD ( Maryland) $67.77 /403 for Authority = Fed $88.45 /404 for Authority = Fed $88.45 /405 for Authority = Fed $20.69 /406 for Authority = Fed $20.69 Page 346 VALambert 02-18-2005 Added ZB03 and doc type = ZV VP
execute 1/18/2009 LWheeler Enter "Tax Co" for posting of the Company Code. Step
23
/701 for /701 for /703 for /704 for /705 for /706 for 1Z10 Save 24
Authority Authority Authority Authority Authority Authority
= = = = = =
Fed $1426.67 MD (Maryland) $1426.67 Fed $1426.67 Fed $1426.67 Fed $1426.67 FED $1426.67 $356.67
Find personnel number via FK03- go to Display Vendor: Accounting Information Accounting screen Reference Data section - personnel number Determine the employee's state of residency. PA30 Enter employee number Click on Address of enter 0006 in the infotype field. Click on eyeglasses (display) Note employees state.
Step
25
Tcode: PC00_M10_Calc Process Payroll Update the payroll results for the selected employee by running the payroll Enter: Payroll Area: 04 Personnel No: from above step Payroll Area: 04 Reason for Payroll: 0070 Off-cycle payroll: Enter C tab 2 tab Travel Date of the adjustment (date of Infotype 221) Note: The system has a window that the adjustment must be within in order to update the payroll results. Execute the payroll
Step
Page 347
26 27
Payroll is processed Tcode: PC_payresult Enter personnel number from above step Press enter Double Click on date entered from step 10 above Double click on RT (results) table Review results
VP Step
28
Verify the results
VP
Page 348
Test Case Name Test Script Name IFS-R11-T&T-17_R70 IFS-R11-T&T-17_R70 Owner Modified By jgarci23 jgarci23 Description Relocation (taxable) voucher with an advance obligation Pre-Condition Master data exists Post Condition All output data and expected results are correct Acceptance Criteria All output data and expected results are correct Iterations IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3
Requirements BE170 Record expenditures claimed against advance payments made, such as travel advances, contract advances, and grants. BE174 The system shall record advance payments made, such as travel advances, contract advances, and grants. CA48 The cost accounting system shall integrate with the travel system to draw information on travel costs. TAX85 The system shall require traveler to identify, on the voucher, taxable claimed expenses and allow the system to track such expenses in support of proper withholding amounts and reporting on W-2s, (e.g., taxable subsistence, per diem paid within commutin TAX87 The system shall provide the capability to maintain and send a record of taxable travel payments to the payroll system or the integrated financial system for inclusion in the employee's Form W-2, Wage and Tax Statement. TAX88 The system shall track Federal (e.g., FICA, Medicare, Federal) and State withholdings based upon payment transactions (e.g. Relocation, LTTT) made to employees. Test Type ZZ - Other Tracking No. see RTVM
Page 349
IFS-R11-T&T-17_R70 Manual jgarci23 chancock 5/16/2011 3:10:18 PM 5/16/2011 3:10:17 PM Note 10/19/05 L Bassichis - added ENDDA = 12/31/9999, this assures the resulting list is active employees 5/31/05 Lindy Bassichis - added explanation for RQ 5/31/05 Lindy Bassichis - changed the 'Reference Data' to 'Reference Accounting information' Changed last click green chck mark to Enter Type Step
Description SE16 Enter PA0001 ENDDA = 12/31/9999; PERSG = 1; PERSK = RQ (selects CSRS employees) Execute Note Personnel # PA20 Enter Personnel # Enter Note Employee name and number
Find vendor number via FK03- go to Display Vendor: Accounting Information Accounting Use drop down and search byperner number Note Vendor number Reference Accounting information section - personnel number
Step
Tcode: FMZ1 Taxable relocation voucher with an advance and obligation (need a CSRS employee) Page 350
Step
Record Obligation for future relocation Doc type = YO (Funds commitment relocation) Doc. Date = (defaults to current date) Posting Date = ( defaults to current date) Press Enter Document Text - Begin travel date Overall amount = Enter line amount (obligation amount) 15,000 Text = 004*O*Purchase of new home Fund Center and Commitment item will be derived once Enter Key is depressed Fund = 11110912D Functional area = 5A GL account = 6100.1262 Cost Center = S001000 Vendor = (should be employee vendor code) Press Enter to verify information Overall amount = Enter line amount (obligation amount) 125.67 Text = 017*O*Employee share of medicare Fund Center and Commitment item will be derived once Enter Key is depressed Fund = 11110912D Functional area = 5A GL account = 6400.1212 Cost Center = S001000 Vendor = (should be employee vendor code) Overall amount = Enter line amount (obligation amount) 2166.67 Text = 007*O*WTA/RITA Fund Center and Commitment item will be derived once Enter Key is depressed Fund = 11110912D Functional area = 5A GL account = 6100.1245 Cost Center = S001000 Vendor = (should be employee vendor code) Overall amount = Enter line amount (obligation amount) 4,000.00 Page 351
5/31/05 Lindy Bassichis - corrected CERS to be CSRS
Text = 006*O*Allowance for misc moving expense Fund Center and Commitment item will be derived once Enter Key is depressed Fund = 11110912D Functional area = 5A GL account = 6100.2114 Cost Center = S001000 Vendor = (should be employee vendor code) Overall amount = Enter line amount (obligation amount) 2,500.00 Text = 001*O*Allowance for temp quarters Fund Center and Commitment item will be derived once Enter Key is depressed Fund = 11110912D Functional area = 5A GL account = 6100.2112 Cost Center = S001000 Vendor = (should be employee vendor code) Enter Save Funds Commitment (Obligation) Doc #: 4 5/31/05 Lindy Bassichis - added ' (these are summarized by 4 character Commitment Item)' Reaaranged last four lines to go in logical sequence. VP
Tcode: FMZ3 Budgetary: (these are summarized by 4 character Commitment Item) Debit: 4610.2000 Allotments Realize Credit: 4801.0000 UDO Unpaid Proprietary: None
Tcode: F-47 Request Advance for $6,500.00 Document date: current date Doc type = YO Company Code = (defaults to 2009) Posting date = (defaults to current date) Page 352
Step
Period = (defaults) Currency/rate = (defaults to USD) Document number = blank Reference = Obligation Document number that was recorded from Step 3 Doc. header text = (beginning dateof relocation) Trading part.BA = blank Vendor Account = vendor from last step Special G/L indicator (R - for Relocation) Enter to verify information NOTE: If everything is valid, system will automatically take you to the screen to enter amounts. Therefore you do not need to select the New item button. Select New Item button Enter Amount = 6,500.00 Bus Area= 0001 Due on Date = (current date) Cost Center = s001000 Funds res. = Obligation document number and 001 line number Fund =11110912D Assignment = Funds res number + 001 if first advance (this number increases by 1 for each advance payment) Save A withholding tax screen appears if tax amounts need to be entered. If not, use the red X to bypass and continue. An Information screen is displayed. Click green checkbox Record the Document #.
Doc #: Budgetary None Proprietary None View using FB03 1FM document created
VP
Page 353
Login as Travel approver Tcode: SBWP Approve the advance request for prior step. Click on inbox, workflow. Find document and double click on it. After review, green arrow out of the document. Choices are approve invoice, reject invoice, cancel and keep work item in inbox. Click on Approve invoice. Advance is approved for payment Tcode: F110 Run Advance Payment for $6500 Run date = (usually today's date) Identification = (unique code identifying the user) Select Parameters tab Company Code = 2009 Payment Methods = CP Next Paid Date = (current date + 30 days) Vendor number = (employee vendor number) Select Additional Log Select the 1st, 2nd and 4th check boxes Enter the vendor number Save Select Status tab Should see comment parameters entered Select Proposal button Select Start immediate Save by selecting the green check Enter to start proposal Select the Display Proposal button to verify the proposal Gree arrow back Select Payment Run button Page 354
Step
8 9
VP Step
Select Start immediate Select Create payment medium Save by selecting the green check Enter to start payment run Select the Display Payment button to verify the payment 10 ZP Doc #: Budgetary: Debit: 4801.0000 UDO Unpaid Credit: 4802.0000 UDO Advance Amount: $ 6,500.00 Proprietary: Debit 1410.0002 Advance - Emp Credit 2120.1000 Disburse in Trans Amount: $ 6,500.00 DR 1410.0002 $ 6,500.00 CR 2120.1000 $ 6,500.00 View via FBL1N Enter vendor # Select All items, type = Special G/L transactions and normal items Execute Double click on line item select overview Icon - environment, account docs 1FI, 2SPL and 1FM documents are created 11 Tcode: FMFG_Treasury_confir Treasury Confirmation for $ 6,500 Select a Variant by clicking on the Variant button at top Select the variant =20090002 Execute Schedule number = from drop down, choose payment run Confirm date = (current date) Check number = (from) Note: Has to start with a 91 Page 355 6/705 Vjones you must create 2 separate checks in squencial order. 5/31/05 Lindy Bassichis Step VP
Check number = (to) Note: Has to start with a 91 Local curr. pmnt amount = total amount of all checks to be run $ 6,500.00 Save >>> Manual Correction and Confirmation <<< Save after verifying Display of Bank Statement/Check Deposit List for verification 12 ZV doc #: Budgetary: None Proprietary: Debit 2120.1000 Disburse in Trans Credit 1010.0110 SF224 Disb Amount: $ 6,500 View via FB03 1SPL document is created 13 Tcode: F-04 Transfer advance from statistical to real Doc type = TF (Transfer Advance from statistical to real) Document Date = current date Company code = 2009 Currency = USD Reference = begin travel date (any date) Doc Header text =TEST Posting key = 29 Account = vendor ID Sp. GL = X enter Amount = 5962.66 Business area = 0001 Fnds res = Obligation number, line 001 Fund = anything Page 356
- Check number must start with 91 for testing, not just 9.
VP
10/19/05 L Bassichis -removed an extra 'Green check mark' which came after the 1st 'Process open items'
Step
Functional area =anything Cost Center =anything Enter Enter Posting key = 29 Account = vendor ID Sp. GL = R Green check Amount = 537.34 Business area = 0001 Due on date = current date plus 30 days Fnds res = Obligation number, line 001 Fund = anything Functional area =anything Cost Center =anything Process open items Enter Company code = 2009 Account = vendor number account type = K Special GL = R Additional selections = others Enter Page down and click Reference key 1 Enter in From field enter Obligation number from step 1 Process open items select the statistical advance from prior step Double click on amount (will turn blue) Save 14 Doc #: Proprietary Debit: 1410.0002 5962.66 Debit: 1410.0002 537.34 Page 357 Added statement about FM document. VP
Credit:1410.0002 6500.00 View via FB03 1SPL documentis created 1FM document created 15 Tcode: F-04 F-04 Process relocation voucher Doc type = Y2 Document Date = current date Company code = 2009 Currency = USD Reference = Begin Travel Date Doc Header text = T&T17 Posting key = 40 Account = 6100.1262 green check Amount = 6500.00 Earmarked Funds = Obligation # number line 001 Fund = 11110912D Cost center = S001000 Assignment = Tax code (for testing leave blank) More button Business area = 0001 Functional area = 5A green check green check More data button Reference key 1 = 3 Reference key 2 = 0 Posting key = 40 Account = 6100.1245 green check Amount = 2166.67 Earmarked Funds = Obligation # number line 003 Fund = 11110912D Cost center = S001000 Assignment = Tax code (for testing leave blank) More button Page 358 10/19/05 L Bassichis -changed the Doc Header text value to be T&T17 5/31/05 Lindy Bassichis - revised 'Enter document number created in previous step in the FROM field' to be 'From: Enter TF document number created in previous step' Step
Business area = 0001 Functional area = 5A green check green check More data button Reference key 1 = 3 Reference key 2 = 0 Posting key = 31 Account = Federal vendor # 56441 (BUREAU OF LAND MANAGEMENT vendor number) green check Amount = 2166.67 More data button Reference key 3 = /401 FED Posting key = 31 Account = 124323 green check Amount = 411.67 Business area = 0001 (State of Maryland vendor # (MD) )
More data Reference key 3 = /401 MD Posting key = 31 Account = 56441 (Federal vendor from above) green check Amount = 125.67 Business area = 0001 More data Reference key 3 = /405 FED Process open items Company Code = 2009 Account = employee vendor ID Account type = K Special GL indicator = X Additional selections = document number Page 359
Enter From: Enter TF document number created in Step 13 Green check Process open items Apply advance = (blue) Save 16 Doc #: Budgetary Debit: 4801.0000 AMT Credit: 4901.0000 AMT Debit: 3107.0000 Unexp. Appr. Credit: 5700.000 Exp. Approp Credit 4902.0000 Debit 4802.0000 Proprietary Debit: 6100.1262 Expense Debit 6100.1245 Expense VP $2704.01(537.34 + 2166.67) -$2704.01 (537.34 + 2166.67) $8666.67 (2166.67 + 6500.00) - $ 8666.67 (2166.67 + 6500.00) -$ 5962.66 $5962.66
6,500 2,166.67
Credit (state vendor number) F04MD $411.67 (124323) Credit (Federal vendor number) /401 Fed $2166.67 (56441) Credit(Federal Vendor Number) /405 Fed $125.67 (56441) Credit 1410.0002 Advance Emp $5,962.66 View via FB03 1FI, 2SPL, 1CO and 1FM documents are created 17 Tcode: F-04 Process FED voucher Doc type =Y2 Document Date = current date Company code = 2009 Currency = USD Reference =Obligation number Doc Header text = Begin travel date Page 360 10/19/05 L Bassichis - moved the last 'Green check' to be before Amount = 125.67 Step
Posting key = 40 Account = 6400.1212 Green check Amount = 125.67 Earmarked Funds = Obligation # & line number 002 Fund =11110912D Cost center = S0010000 More button Business area = 0001 Functional area =5A Enter More data button Reference key 3 = /406 FED Posting key = 31 Account = Fed Vendor from above (56441) Green check Amount = 125.67 Business area = 0001 SAVE 18 Doc #: Budgetary Debit: 4801.0000 amt Credit: 4901.0000 amt Debit: 3107.0000 amt Credit: 5700.000 amt VP $ 125.67 $ 125.67 $ 125.67 $ 125.67
Proprietary Debit: 6400.1212 Benefit - Medic Credit 2110.0100 -- AMT 125.67 View via FB03 Page 361
1FI, 2SPL, 1CO and 1FM documents are created 19 N/A Login as Travel approver. Tcode: SBWP Approve advance request for prior step. Click on inbox, workflow. Find document and double click on it. After review, green arrow out of the document. Choices are Approve invoice, Reject invoice, Cancel and keep work item in inbox. Click on Approve invoice 20 N/A Invoice is approved 21 Find personnel number via FK03- go to Display Vendor: Accounting Information Accounting screen Reference Data section - personnel number Determine the employee's state of residency. PA30 Enter employee number Click on Address or enter 0006 in the infotype field. Click on eyeglasses (display) Note employees state. 22 Tcode: PA30 Process Payroll Adjustments to reflect taxable impact Personnel Number Info type = 221 Click on the create icon (paper) Pay ID = 1 OC Reason = 0070 Check number = obligation # from step 1 Note: if employee's state of residency is different from Maryland Tax co. = 2009 W area = MD (maryland) Page 362 Removed 'Voucher #' 5/31/05 Lindy Bassichis - replaced 'Enter Company code = 2009 Enter W area = MD (maryland)' with 'Tax co. Step Step VP Step
Wage types 1C10 for amount = $6500 1Z10 for amount = $2166.67 /401 for Authority = Fed $2166.67 /401 for Authority = MD ( Maryland) $411.67 /405 for Authority = Fed $125.67 /406 for Authority = Fed $125.67 /701 for Authority = Fed $8666.67 /701 for Authority = MD (Maryland) $8666.67 /705 for Authority = Fed $8666.67 /706 for Authority = Fed $8666.67 Save 23 review entered data in HR PA20 Personnel Number Info type = 221 Click on the display icon (eyeglasses) Review 24 Tcode: PC00_M10_Calc Process Payroll Update the payroll results for the selected employee by running the payroll Enter: Payroll Area: 04 Personnel No: from above step Payroll Area: 04 Reason for Payroll: 0070 Off-cycle payroll: Enter C tab 1 tab relocation Date of the adjustment (date of Infotype 221) Note: The system has a window that the adjustment must be within in order to update the payroll results. Execute the payroll
= 2009; W area = MD (maryland)'
VP
Step
Page 363
25 26
Payroll is processed Tcode: PC_payresult Enter personnel number from above step Press enter Double Click on date entered from step 10 above Double click on RT (results) table Review results
VP Step
27
Verify payroll results
VP
Page 364
Test Case Name Test Script Name IFS-R11-UserFee_IntPen_NYUF_R70 IFS-R11-UserFee_IntPen_NYUF_R70 Owner Modified By jgarci23 jgarci23 Description Interest and penalty calculations Pre-Condition Overdue invoices exist; Account 1319.0700 had been added; Multiple interest rates exist Post Condition Verification points passed Acceptance Criteria Verification points passed Iterations IFS RP6 REL1-0 SIT CYCLE3 Configurations 1 MTC EITE SSO PORTAL R3
Requirements UFEE2 IFS shall utilize the D code as the last character of the fund code which will facilitate transactional processing in the procurement (IPS/RTS), travel (GovTrip), and relocation (GRAS) interfaces. Test Type ZZ - Other Tracking No. See RTVM
Page 365
Manual Manual Manual Manual Manual Manual Step 1 2
IFS-R11-UserFee_IntPen_NYUF_R70 Manual jgarci23 5/16/2011 3:11:05 PM 5/16/2011 3:11:04 PM Note Type Step Step
Description CASE DESCRIPTION: Interest and penalty calculations on User fee invoices PRE-CONDITION FOR THE CASE: A. Account 1319.0700 had been added B. Interest rate table is loaded with interest rates
3 4
POST-CONDITION FOR THE CASE: Verification points are passed ======================================================= ======================================================= ======================================== TCODE ZUFCM create IVES customer Create your own data for the following entries (i.e: customer name, street, postal, city, state, search term 1, tax id, alternate id, first name, last name, phone number and fax number) Action = I Name1 = Customer Name (Create your own) Street 1 = 7000 Consolidators Drive Postal Code = 20706 City = Lanham Page 366 10/3/2008 C. Green Test case has been redlined for FY 2009 12/08/2006 LWheeler Added clarification to this step.
Step Step
Step
State = MD Country = US Language = EN Search Term 1 = 6 digit number TAX ID Type = EIN or SSN TAX ID = 9 idigit # Alternate ID = same as Search term 1 First Name = John Last Name = Johnson Phone Number = 301-429-1000 FAX Number = 301-429-1001 Execute Take note of customer number created ____________________ 6 12/08/2006 LWheeler Added clarification to step Step
1. Mock up past dated invoices using TCode FBR2 Can copy from an existing IVES invoice 1800000030 Flow control activate or check display line items, copy texts, and transfer functional area. ENTER Docment Date and Posting Date = 01/01/2010 Doc type = DR Reference = IVES Doc Header Text = Test Account = customer number (created in step 5, ie: 300XXX) ENTER, ENTER (Through all warnings until next screen appears) Amount = 1,000.00 Business area = 0001 Clear baseline dates, days/percent and assignment values, then hit enter on next screen, change amount and clear assignment value Enter SAVE 2. REPEAT for invoice using dates of 02/01/2010; amt= $2000 3. REPEAT for invoice using dates of 03/01/2010; amt= $3000 4. REPEAT for invoice using dates of 04/01/2010; amt= $4000 Page 367
5. REPEAT for invoice using dates of 05/01/2010; amt= $5000 Note all document numbers created 1_____________________ , 2_____________________ 3________________________ , 4_________________________ , 5.____________________________ Note: Should you have a problem in creating the invoice/document number and you want to reverse it, go to TCode FBL5N Customer account = created above Doubleclick on the document number Click on the Mountain Sun Click Environment/Original Document Click the Red X key Enter Reveral Reason 01 Click the Red X key again, if needed Enter Note: Reversal Number 7 Display backdated invoices { Tcode: FBL5N} Customer account = as used above Line Item selection = All items date range = i.e., 01/01/2010 to Current date Activate or Check Types "Normal Items" and "Special G/L Transactions" Execute Step
Verify that the user fee customer accounts created are displayed with backdated document dates that will calculate interest A. { Tcode: YFINT} Page 368
VP
Step
Goto/ Variants/Get Variant name = YFINT_VARIANT YFINT program calculates and posts interest and penalty at the same time when executed. Parameters: Customer account: 300NNN Company code: 2009 Interest calculation to 01/15/2010. NO INTEREST WILL BE CALCULATED Execute in test mode and review information displayed to confirm that no interest is calculated 10 - View interest calculation output which shows no interest calculation. Status column will show "NOINT" 11 Run interest/penalty program for customer 300NNN A. { Tcode: YFINT} Goto Variants/Get Variant name = YFINT_VARIANT YFINT program calculates and posts interest and penalty at the same time when executed. Parameters: Customer account: 300NNN Company code: 2009 Interest calculatio = 02/15/2010 Document Date = 02/15/2010 Posting Date = 02/15/2010 TCode: YFINT using date that is 30 days past the invoice date Execute in test mode and review information displayed to confirm that interest is calculated Uncheck test mode then execute to post interest Print parameters: Output device: LOCL <continue> enter <enter> Page 369 Step VP
Green arrow back (on the No extended witholding tax code found screen) Will show interest document # _________________ on interest (Z1) for "% .42 %" B. Repeat A using second interest run date of 03/15/2010, where interest is calculated again for the second cycle Will show interest document # _________________ on interest (Z1) for "% .83 %" Will show interest document # _________________ on interest (Z1) for "% .67 %" C. Repeat A using third interest run date of 04/15/2010 is also calculated in addition to interest Will show interest document # _________________ on Will show interest document # _________________ on Will show interest document # _________________ on Will show interest document # _________________ on Note that after 60 days, penalty interest (Z1) for "% .83 %" interest (Z1) for "% 1.67 %" interest (Z1) for "%1.25 %" penalty (Z2) for "% 12.50 %" "% .83%" "% 1.67 %" "% 2.50 %" "% 1.56 %" "% 5.00 %" "% 24.00 %" VP - View the "Item Interest calculation" window displays interest and/or penalty
D. Repeat A using fourth interest run date of 05/15/2010 Will show interest document # _________________ on interest (Z1) for Will show interest document # _________________ on interest (Z1) for Will show interest document # _________________ on interest (Z1) for Will show interest document # _________________ on interest (Z1) for Will show interest document # _________________ on penalty (Z2) for Will show interest document # _________________ on penalty (Z2) for 12
13
TCode: FBL5N Enter Customer: 300NNN Enter Company code: 2009 (IRS) Line Item Selection - All Items Enter date range = 01/01/2010 - CURRENT DATE Line Item Selection - Type = Normal, Special G/L, Noted Execute Page 370
Step
Review 'Customer Line Item Display ' screen 14 Note customer account balances display additional lines for interest (DA) and penalty (MP) amounts The interest run dated 02/15/2010 will display 1 DA documents The interest run dated 03/15/2010 will display 2 DA documents The interest run dated 04/15/2010 will display 3 DA documents and 1 MP document The interest run dated 05/15/2010 will display 4 DA document and 2 MP documents TCode FBL5N Drilldown on one Interest (DA) document and verify postings of: DR 5994.0500 CR 2985.0001 DR 1310.0700 CR 5310.0001 arrow back to the Customer line items screen 16 TCode FBL5N Drilldown on one penalty (MP) document and verify postings of: DR 5991.0500 CR 2980.0001 DR 1310.0700 CR 5320.0002 If posting dates were in previous years, need to carryover interest documents via FMJ2 from FY2009 to FY2010 those documents that will be paid before processing collections. Else, go to step 19 Assuming that we will collect part of penalty charge TCode FMJ2 FM Area = 2009 Sender Fiscal Year = 2009 Val typ = 54 Company Code = 2009 Document Number = nnnnnnnnnnnn for penalty (MP) document for "%12.50%" Page 371 VP VP
15
VP
17
Step
Test run check mark EXECUTE If test run results in a line with green go light, uncheck test run mark then EXECUTE)
18
TCode FBL5N After the above process, drilldown on the MP document Click the mountain sun Click Environment/Accounting Document/Fund Management To make sure that documents are carried forward to current year (i.e: 2009)
12/08/2006 LWheeler Added this verification step, verifying that the document was carried forward. 12/08/2006 LWheeler Added more details to this step
VP
19
Arrange to create IDOCs for collectionlike transactions as if it interfaced from "qa.pay.gov". Use an amount, like $8.50 this will cover partial collection of penalty Reset own profile parameters to show date as MM/DD/YYYY TCode: WE19 Template Activate Basic type (may copy from existing template, 1627039 (Note: if user has to find and an IDOC doc to be used as a template - do the following: WE02 - put date range; basic type=ZACC_PAY_GOV01; Execute; Select a document that has a green light to it, take note of IDOC number and use as a template) Execute Click + sign by Z1ACCPGHDR Fill in information for Z1ACCPGCC Change the last letter of the PayGov ID Change CC name to equal the company you created Change all amounts to equal (i.e; 8.50) Page 372
Step
Fill in information for Z1ACCPGDET Change Cust Name to equal customer you created Enter Cust Nbr for Step 5 (you created) Enter Street Address, City, State and Zip Code Cont Name you created Cont Phone you created Change total amount to eual (i.e: 8.50) Invoice 1 equal the 18 number in the Assignment field of the MP documents created Amount1 equal (i.e; 8.50) Click Inbound function module buttom Function module = ZIDOC_INPUT_PAYGOV Click In background GreenCheck Note IDOC Number created __________________________ If collection did not post successfully, TCode WE02 to view and note IDOC# to view the IDOC # Log in as TESTAR570, then Highlight IDOC in inbound processing TCODE BD87 to process Enter IDOC Number Execute If IDOC needs to be edited, double click on paper next to error; display change Save Arrow back Process pushbutton
20
Tcode: FBL5N Customer account- 300NNN (Created in Step 5) Line Item selection = All items date range = i.e., 07/01/09 - current date Activate or Check Types "Normal Items" and "Special G/L Transactions" Execute View penalty collection showing document type DZ Page 373
VP
TAKE NOTE of accounting document # for budgetary ledger postings ______________ 21 TCode: FBL5N Drill down and verify postings on noted document in step 20 as follows: For collection on admin fees/interest/penalty/principal DR 1010.0120 DR 1310.0700 (residual balance if partial collection) CR 1310.0700 Budgetary postings DR 2980.0001 DR 5990.0004 CR 5991.0500 CR 2980.0002 22 TCode: FS10N Verify that the entries for collection fo interest and penalty are reflected in the current month balances for the following accounts in FY 2011 via drilldown DR 2980.0001 DR 5990.0004 CR 5991.0500 CR 2980.0002 23 TCode FBL5N for customer. Note document number for most recent interest posting (DA). The document will be one that has no partial collection document number = ____________________________ TCode FB08 to process reversal of noted interest document document number Fiscal Year = "2010" Page 374 Step VP VP
Reversal Reason = 01 SAVE Hit enter button to bypass status messages until document number created is displayed
24
TCode FB03 to verify reversal of interest document DR 2985.0001 Note document number 46x_____________ CR 5994.0500 DR 5310.0001 Note document number 16x_____________ CR 1310.0700
VP
25
TCode FBL5N for customer. Note document number for last created penalty charge (MP). The document will be one that has no partial collection. document number = ____________________________, TCode FB08 to process reversal of noted penalty document document number Fiscal Year = "2009" Reversal Reason = 01 SAVE Hit enter button to bypass status messages until document number created is displayed
Step
26
TCODE FB03 to verify reversal of penalty document DR 2980.0001 Note document number 46x____________ CR 5991.0500 DR 5320.0002 Note document number 32x____________ CR 1310.0700
VP
Page 375
27
TCode FS10N to verify that the entries for the reversal of interest and penalty are reflected in the balances for the following accounts via drilldown Company Code = 2009 FY = 2010 For the noted interest reversal document: 5994.0500 (Credit column) 2985.0001 (Debit column) 5310.0001 (Debit column) For the noted penalty reversal document: 5991.0500 (Credit column) 2980.0001 (Debit column) 5320.0002 (Debit column)
VP
28
TCode: FBL5N Customer = 1000 to 1500 Select open items Search for customer number with overdue invoices, choose a document number i.e., that begins with 97 then double click on the document Note: Customer Number to use, i.e., 1320 TCode: YFINT Use YFINT_VARIANT Customer Number = number chosen above Interest calculation date, posting and document equals any date greater than 60 days past due of the invoice date Execute Print parameters: Output device: LOCL Continue Enter Take note of document numbers created: _16X______________, 32X________________ Note: 16XXXXXXX = Interest Document Page 376
Step
32XXXXXXX = Penalty Document 29 Tcode FB03 Verify that penalty/interest are calculated and postings are correct as follows: Interest: DR 1310.0300 CR 5310.0001 DR 5994.0500 CR 2985.0001 Penalty: DR 1310.0300 DR 5991.0500 CR 5320.0002 CR 2980.0001 VP
Page 377
Page 378

Record Imprest Fund Travel Advance IFS Test Case

Hochgeladen von

Dokumentinformationen

Originalbeschreibung:

Originaltitel

Copyright

Verfügbare Formate

Dieses Dokument teilen

Dokument teilen oder einbetten

Freigabeoptionen

Stufen Sie dieses Dokument als nützlich ein?

Sind diese Inhalte unangemessen?

Copyright:

Verfügbare Formate

Record Imprest Fund Travel Advance IFS Test Case

Hochgeladen von

Copyright:

Verfügbare Formate

Test Case Name Test Script Name V & V Method IFS-R11-AP-ADV_4_R70 IFS-R11-AP-ADV_4_R70 IFS FY 2010 CR/SR Owner Modified

Manual Manual Manual Manual Manual Manual Step 1

Script Script Script Script Script Script

Name: Type: Modified By: Owner: Modification Date: Creation Date:

9/21/05 L Bassichis -clarified precondition

Verify Imprest fund travel advance posted to Employee vendor

Bassichis -clarified which vendors VP

9/21/05 L Bassichis -removed Budgetary Postings per Jessica

Manual Manual Manual Manual Manual Manual Step 1

Script Script Script Script Script Script

Name: Type: Modified By: Owner: Modification Date: Creation Date:

Save Note customer # created = _____________________

F-04 Create Citibank Payable Page 11

V & V Method IFS FY 2010 CR/SR Date Modified 5/12/2011 2:47:37 PM

Manual Manual Manual Manual Manual Manual Step 1

Script Script Script Script Script Script

Name: Type: Modified By: Owner: Modification Date: Creation Date:

PRE-CONDITION FOR THE CASE: Funds availability

Verify posting to budgetary ledger: Dr. 4610.2000, Cr, 4801.0000 Page 20

Capture Accounting document, and special ledger documents

Budgetary Dr. 4801.0000, Cr. 4802.0000

that was originally in step 11

Manual Manual Manual Manual Manual Manual Step 1

Script Script Script Script Script Script

Name: Type: Modified By: Owner: Modification Date: Creation Date:

NOTE: 2005/05/01: removed the

MIGO reversal process/step. 11/16/05 JoeTirella Added text: "T-code: MIR4"

9/21/05 L Bassichis -clarified the

Manual Manual Manual Manual Manual Manual Step 1

Script Script Script Script Script Script

Name: Type: Modified By: Owner: Modification Date: Creation Date:

Purchase Order is identified and had updated: Page 43

added note of (for the $50 increase) on GL account 4610.2000

09/21/2005 JGarcia added clarification on how to obtain FI doc number

Manual Manual Manual Manual Manual Manual Step 1

Script Script Script Script Script Script

Name: Type: Modified By: Owner: Modification Date: Creation Date:

12/30/05 JGarcia added note for automation purposes.

Manual Manual Manual Manual Manual Manual Step 1

Script Script Script Script Script Script

Name: Type: Modified By: Owner: Modification Date: Creation Date:

TCode FBL1N - use vendor 69247

6/24/05 Lindy Bassichis - clarified this is to be run for both documents

MIGO type 101 Click OK check box (at the bottom of

This step originally calls for identifying the PO

Document # _______________________ FI document # _____________________

Pmnt meth sup

works if the amounts are the same

1/11/06 L Bassichis - added to use All items

Manual Manual Manual Manual Manual Manual Step 1

Script Script Script Script Script Script

Name: Type: Modified By: Owner: Modification Date: Creation Date:

TCode FB03 Verify postings of DR 2110.0500 CR 1010.0110 DR 4901.0000 CR 4902.0000

Manual Manual Manual Manual Manual Manual Step 1

Script Script Script Script Script Script

Name: Type: Modified By: Owner: Modification Date: Creation Date:

Manual Manual Manual Manual Manual Manual Step 1

Script Script Script Script Script Script

Name: Type: Modified By: Owner: Modification Date: Creation Date:

Process Treasury confirmation for check payments TCODE: FMFG_TREASURY_CONFIR Page 91

05152009JG- replaced "second accounting document" with "new accounting document"

reversal.) DR 4902.0000 CR 4901.0000

Document # ___ FI document # _