GUIDELINES FOR THE IMPLEMENTATION OF SLGP PROJECTS IN REGIONS V AND XIII IMPLEMENTED BY CONTRACT

1. Upon approval of the Program of Work (POW), the Work and Financial Plan (WFP) will be endorsed by LGA to AECID for approval with the attached Certificate of Availability of Funds for the 20% LGU counterpart. 2. A Memorandum of Agreement between AECID, LGA, DILG/RO & LGU will then be executed to formalize the partnership. 3. LGU will open a bank account opened purposely for the AECID counterpart and account details will be provided to LGA. 4. Upon approval of the WFP by AECID, LGA will issue the Authority to Proceed (ATP) to the respective LGU. 5. Upon receipt of the LGU of the ATP, the Municipal Mayor will convene the local BAC to conduct bidding procedure. 6. After issuing the ATP to the LGU, LGA will download the first release of AECID counterpart equivalent to 80% of the AECID counterpart upon submission by the LGU of bank deposit slip for the LGU counterpart fund 7. LGUs shall furnish LGA with copies of the Invitation to Bid and other BAC resolutions. 8. The opening of bids shall be attended by two (2) observers, one (1) from Project Steering Committee (PSC) and the other one from AECID 9. All procurement procedures should be in accordance with RA 9184 THE FOLLOWING ARE THE DISBURSEMENT/PAYMENT PROCEDURES THAT SHALL BE APPLIED TO BOTH AECID AND LGU COUNTERPART, FOR PROJECTS IMPLEMENTED BY BY CONTRACT 1. Requirements for partial payment: a. Request for inspection/payment b. Contract Documents (certified true copy) c. Accomplishment Report duly signed by members of the inspectorate team (AECID/RO, LGA, DILG/RO, LGU) d. Request for inspection/pouring (applicable only to items that involves reinforcing steel bars and structural concrete). e. Photos ( before, during, after) f. other requirements under RA 9184 2. Requirements for final payment: a. Request for final inspection/payment b. Contract Documents c. Certificate of Completion duly signed by members of the inspectorate team (AECID/RO, LGA, DILG/RO, LGU) d. Certificate of Acceptance and Acknowledgement of Turn Over e. Request for inspection/pouring (applicable only to items that involves reinforcing steel bars and structural concrete) f. Photos ( before, during, after) g. other requirements under RA 9184 3. Requirements for payment of machine/equipment as per approved WFP: a. Request for inspection/payment b. Purchase Order

c. Warranty Certificate d. Inspection report duly signed by members of the inspectorate Team (AECID/RO, LGA, DILG/RO, LGU) e. O.R. Note: The machine/equipment subject for inspection should be tested/operated in the presence of the members of the inspectorate team. GUIDELINES FOR THE IMPLEMENTATION OF SLGP PROJECTS MUNICIPALITIES IN REGION V AND REGION XIII IMPLEMENTED BY ADMINISTRATION IN VARIOUS

1. Upon approval of the POW, the WFP will be endorsed by LGA to AECID for approval with the attachment of Certificate of Availabiltiy of Fund for the 20% LGU counterpart. 2. Memorandum of agreement between AECID, LGA, DILG/RO & LGU will be executed. 3. Upon approval of the WFP by AECID, LGA will issue the Authority to Proceed (ATP) to the respective LGU. 4. Upon receipt of the LGU of the ATP, the municipal mayor will convene the local BAC to conduct bidding procedures. 5. After issuing the ATP to the LGU, LGA will download the first release of AECID counterpart equivalent to 80% of the approved counterpart upon compliance by the LGU of their counterpart by submitting the Certificate of Cash Deposit of their counterpart and the copy of bank account open ed purposely for the AECID counterpart. 6. LGUs shall furnish LGA copies of the Invitation to Bid and other BAC resolutions. 7. The opening of bids shall be attended by two (2) observers, one (1) from PSC and the other one (1)From LGA. 8. Bidding procedures will be in accordance with RA 9184. THE FOLLOWING ARE THE DISBURSEMENT/PAYMENT PROCEDURE THAT SHALL BE APPLIED TO BOTH AECID AND LGU COUNTERPART, FOR PROJECTS IMPLEMENTED BY ADMINSTRATION 1. Requirements for payment of materials purchased: (Payment requested after delivery but before project implementation) a. Request for inspection/payment b. Purchase Order c. Certificate of Acceptance/Delivery Receipt d. Certificate of Inspection duly signed by the inspectorate team, AECID/RO, LGA, DILG/RO & LGU e. Photos f. O.R. g. other requirements under RA 9184 Note: No partial payment is allowed. Payment is on full payment

Basis based on every purchase order. 2. Requirements for payment of materials purchased: (Payment requested after project Implementation) a. Request for inspection/payment b. Purchase Order c. Certificate of Acceptance/Delivery Receipt d. Certificate of Inspection duly signed by the inspectorate ream, AECID/RO, LGA, DILG/RO & LGU e. Photos f. O.R. g. other requirements under RA 9184 Note: Payment of materials purchased after project implementation will be based on the quantity of every items where the materials were used as per approved POW 3. Requirements for payment of labor : (Partial Payment) a. Request for inspection/payment b. Payroll of contract documents c. Accomplishment report duly signed by the inspectorate team, AECID/RO, LGA, DILG/RO, LGU d. Photos e. other requirements un der RA 9184 Note: Payment of labor shall be proportional to the quantity and unit cost as per approved POW 4. Requirements for payment of machine/equipment purchased as per approved WFP: a. Request for inspection/payment b. Purchase Order c. Warranty Certificate d. Inspection report duly signed by members of the inspectorate team, AECID /RO, LGA, DILG/RO, LGU e. O.R. Note: The machine/equipment subject for inpection should be tested/operated in the presence of the inspectorate team.