NAVAL TECHNICAL ADMINISTRATION

Prepared by: Guided by: Approved by: Year of Publication:

J S Yadav MCMECH I Lt Cdr Rajat Manchanda O i/C CMET 2002 (AMW)

FOREWORD 1. This docket is primarily intended for use by officers undergoing PCTs of various classes of ships, MESC officers and sailors undergoing DEDH, ERA/APP, MECHs, NEAs, LMEQ, DEMEs course etc. 2. The docket provides information on Naval Technical Administration for all under trainee officers and sailors. 3. The information given in the docket is not to be regarded as superseding the order contained in NOs, INBRs, Command orders or any other instructions issued by NHQ/ Administrative Authorities from time to time. This docket is for reference only. Any suggestions for improvement in this docket are always welcome.

(SM Luktuke) Captain O i/C CMET Date : Jan 2003

INDEX

CHAPTER NO.

TOPIC

PAGE NO.

1.

Management

2.

Leadership and Motivation

3.

Administrative Organisation

4.

Technical Administration

5.

Store Management

6.

Service Correspondence

7.

Preventive Maintenance

8.

Trials

9.

Refits

10.

Docking/ Undocking

11.

Marine Pollution Control

12.

Drawings and Documentation

CHAPTER I MANAGEMENT 0101 Defining Management. Management is the art of using resources in the best way to achieve set targets. Management is planning and organizing for the efficient use of available resources to achieve predetermined objectives. The process of management entails planning, coordinating, directing, organising and controlling. 0102 Firstly, it is essential that an understanding of how management works is clear. Secondly, some of the techniques of management will be useful in accomplishment of specific goals. The following questions define management: "What is the best method I can use to ensure that a job is done well? How best I can use my resources?" 0103 Resources of Management. The resources of management are man power, materials, space, money and time. To get jobs done and accomplish objectives, it is necessary to have these resources. The optimum and judicious utilisation of these resources is of prime concern. You may have all these resources available to you, but you may have control over only a few. A major portion of management is the proper use of these resources. Therefore, you must be cost conscious while allocating resources. You must remember that having resources available does not guarantee success in the accomplishment of goals. How well these resources are used is the most important factor in the success of a mission. 0104 Principles of Management. The Principles of Management as propounded by Henry Fayol have been widely accepted and comprised the following:(a) Division of work. Principles of specialization are necessary in efficient utilisation of Labour. (b) Authority and Responsibility. Responsibility is the corollary of Authority and arises from it. Responsibility flows from authority. Authority is a combination of official authority given to us by our position in service and personal authority, because of intrinsic intelligence, experience, moral worth, past services etc. (c) Discipline. Respect for agreements that are directed at achieving obedience, energy, and outward marks of respect .It requires good supervision at all levels, clear and fair agreements and judicious application of penalties, subscribing to a code of conduct. (d) Singleness of command. Each employee should have one superior only. (e) Unity of direction. Each group of activities having the same objective must have one head and one plan. (g) Subordination of individual interest to General Interests. Interest of group should supersede that of the individual. When these are found to differ, it is the function of management to reconcile them.

(h) Remuneration of Personnel. Remuneration and methods of payment should be fair and afford the maximum satisfaction to employee and the employer. (j) Centralization of Authority. Extent to which authority can be concentrated or dispersed has to depend from situation to situation. (k) Line of Authority. Chain of command in the organisational structure has to be clearly laid out and be known to all. (l) Equity of Treatment. Dealing with subordinates should be in a just, fair and kind manner. (m) Stability of Tenure of Personnel. Instability is both the cause and effect of bad management. (n) Initiative. The process of thinking out and executing a plan. Managers are urged to permit subordinates to exercise initiative even though they may have to sacrifice personal vanity. (p) Espirit-de-Corps. There has to be an emphasis on the need for teamwork and the importance of communication in obtaining it.

CHAPTER II LEADERSHIP AND MOTIVATION

0201 Leadership Defined. Leadership is getting others to do what you want done because they want to do it. A leader is a person who can influence and control another person in such a manner that he can guide or direct the feelings and reaction of the persons he leads. After the Second World War a definite shift took place wherein leadership was perceived more as a three-pronged interactive process between the leader, the group and the situation rather than as merely the role and activities performed by the leader. Field Marshal Montgomery said, Leadership is the capacity and will to rally men and women to a common purpose and the character which inspires confidence 0202 Leadership is also a natural phenomenon of a mans work life. It is related to the principle of gradation and hierarchy, which is a universal order of things created by God and man. Whenever a few persons get together for some purpose or other of common interest, more or less automatically, a deciding order emerges among them. That means, more often than not, one of the group members proves more able and starts striving harder than others for the achievement of the group goal. This gives birth to the practice quite advantageous to his personal and social life. It helps him in achieving his lifes goals quickly and smoothly. He, therefore, keeps refining and augmenting the theory and practice of leadership. 0203 Principles of Leadership. The basic principles of leadership are:(a) Know your job. (i) Keep your subject knowledge upto date (ii) Apply your job knowledge effectively. (iii) Know the capability of your men (iv) Develop skills as an instructor Know yourself. (i) Recognize your weak and strong points (ii) Accept suggestions from others (iii) Treat others as you desire to be treated (iv) Cultivate cordial relations with others (v) Have a defined goal (vi) Improve your personality Know your men and look after their welfare. (i) Be friendly and approachable to people. (ii) Ensure fair and equal distribution of work (iii) Share their problems (iv) Earn their confidence. Keep the people informed. (i) Explain why a job is to be done (ii) Build confidence among the people.

(b)

(c)

(d)

(e)

Set an example. (i) Be physically fit, mentally alert and well turned out. (ii) Keep a calm temperament (iii) Have a positive approach (iv) Be cooperative (v) Dont let juniors capitalise on short comings and failure of the department (vi) Be loyal to your superiors as well as subordinates. (vii) Take initiative (viii) Share danger and hardships with subordinates. Train your subordinates as a team. (i) Show each person their responsibilities (ii) Insist that each person is aware of his role in a team. (iii) Demand highest standards of work Seek and take responsibility and delegate authority. (i) Learn duties of immediate superiors (ii) Take adequate responsibilities (iii) Perform tasks to the best of ability (iv) Accept justified criticism (v) Take initiative where no order exists. (vi) Give chance to subordinates (vii) Correct mistake of juniors in a proper manner Take sound and timely decisions. (i) Consider the advice of subordinates before taking decisions. (ii) After taking a decision make necessary plans for its execution (iii) Encourage the person to seek clarification about any point which they do not understand (iv) Review decisions to verify correctness.

(f)

(g)

(h)

0204 Role of a Leader. (a) (b) (c) (d) (e) (f) (g) Be friendly but firm Avoid injustice and unfairness Do not give humiliating punishment Ensure discipline Avoid unnecessary restrictions Deal promptly Have effective supervision

0205 Leadership Traits. Alertness. Indicates quick mental reaction to situation. A leader (a) should be able to exploit opportunities as and when they occur. (b) Bearing. Denotes physical appearance. Leaders' bearing should express domination and also inculcates confidence.

(c) Courage. Courage can be either physical or moral and both are equally important for a leader. (i) Physical Courage. Physical courage makes a man disregard personnel danger and impels him to undertake the task assigned to him even in the face of death. (ii) Moral Courage. Moral courage is the will to do or say something which you are convinced is right, without worrying about consequences. (d) Decisiveness. A leader should have the ability to make sound and quick decision. (e) Dependability. Dependability is the ability to have your men depend on you. (f) Endurance. (i) Physical Endurance. Physical endurance is the ability to push ones body beyond its normal fatigue level. (ii) Mental Endurance. Mental endurance is the ability to push ones thinking process beyond normal capacity. By developing our mental endurance we can developed our physical endurance. (g) Enthusiasm. Is a display of genuine interest and zeal in the performance of ones duties. Accept a job willingly. Do it with great zeal. (h) Initiative. Ability of an individual to size up a situation sufficiently well and acts without being forced to re-act to a sudden development. Accept more responsibility, don't wait for order. (j) Integrity. Integrity applies a sense of honesty towards ones own conscience and towards fellow workers. We should have integrity to support our junior if he had done some mistake. (k) Judgment. The ability of the mind to weigh and analyses various factors related to a problem and to arrive at a rational solution. (l) Justice. Justice is the quality of being impartial and consistent in the exercise of ones command. (Impartial decision) (m) Loyalty. A leader should be faithful to ones own conscience and loyal to the organisation he belongs. (n) Self Confidence. The faith on ones own ability to accomplish a given task in any situation is an important quality in a leader. (p) Sense of Humor. The ability to see humor even in a grim situation is a great asset to a leader. Humor is infectious and the cheerfulness of a leader can grip the whole group. It sustains the morale of the subordinates even under tiring conditions. (r) Truthfulness. Quality of upholding truth in words and action even against odds, along with honesty in ones dealings is the hallmark of a leader. (s) Esprit-De-Corps. It conveys a sense of belonging to ones unit and manifests itself in the form of pride and loyalty. (t) Unselfishness. A leader who always places the well being of his subordinates above his own comforts under all circumstances will have willing followers. Always look after the welfare of your juniors. (u) Tact. A leader has to have the ability to deal with others without creating unpleasantness. (v) Maturity. Maturity is that quality which enables a leader to face any problem or crisis in a cool and calm manner.

(w) Humility. Humility endears a leader to his followers especially when they are aware of his other traits. Be very simple. Dont be stylish. (x) Patience. Patience coupled with tolerance in dealing with subordinates earns respect there by increasing effectiveness as a leader. (y) Mental Stability. The mental stability of a leader shows his capacity to control his emotions at times of crisis. 0206 Comparing Leader and Manager. The function of management deals with Planning, Coordinating, Directing, Organising and Controlling a task and all the resources linked with it to achieve a predetermined aim. Leadership on the other hand is the art, sciences or gift by which a person is enable and privileged to direct the thoughts, plans and actions of others in such a manner as to command their obedience, confidence, respect, loyalty, co operation. Hence where management deals with both men and materials, leadership deals with men only. A manager has to be a leader where as a leader need not be a manager MOTIVATION 0207 Definition. The word motivation was derived from the Latin word movere (meaning to move). This, however, is inadequate to understand its meaning. Motivation is the self propelling force within a man which keeps prompting him to improve his performance, his behaviour. It is his will and keenness to achieve not what he is supposed to achieve but what he sets for himself to achieve. Motivation is a technique to set people to want to do something which the leader wants them to do or to get men in to that frame of mind where they will want to do for the organisation willingly. 0208 There are three very important aspects of motivation. These are:(a) (b) (c) What energises human behaviour? What directs or channelises such behaviour How this behaviour is maintained or sustained.

0209 Each of these aspects represents an important factor in our understanding of human behaviour at work. Firstly, this indicates the presence of certain energetic forces within individuals that drive them to behave in certain ways, as also environmental force which, so very often trigger these drives or impulses. Secondly, there is the notion of goal on the part of the individuals; in other words their behaviour is directed towards achieving certain goals. Finally, motivation must be viewed with a systems orientation. What is meant is that we must consider and study those forces within the individuals and in their environment that provide the feedback to the individuals either to reinforce the intensity of their drive or to reduce and redirect their efforts. 0210 External Motivation. Is largely based on the primary needs of an individual and also to some extent on the relationship he maintains with the society. It is mainly concerned with:(a) (b) Pay and comforts Praise and punishment

(c)

Relation within the group Is based on the physical needs of the person and

0211 Internal Motivation. is mainly concerned with:(a) (b) (c)

Status Prestige Sense of belongingness

0212 Factor to be kept in Mind during Motivation. (a) Every person wants to have a sense of belongingness. You must make sure your men feel they belong to the department, the ship and the navy (b) Social and extra curricular activities provide a means for informal interaction between all the ranks. You must ensure that each person in your division take part in such activities. (c) Every person whatever his nature of work wants to be recognised for his effort. Be lavish with your praise.

CHAPTER III ADMINISTRATIVE ORGANISATION

ORGANISATION 0301 An Organisation is a hierarchical structure consisting of a group of people working towards a common goal under a management and governed by a set of rules and regulations. In the Navy an organisational structure exists at every level viz a Ship, Fleet, Dockyard, Materials Organisation, Command Headquarters, and Naval Headquarters etc. There is extensive planning, coordination and execution at each level to achieve the goal. 0302 Types of organisational structure. of three types:(a) (b) (c) Organisation structures are basically

Formal - Army, Air Force, Navy, Police Informal - School, Charity, Trust, Association, Club Social - Picnic, Party, Sightseeing Group (Temporary Nature)

0303 Characteristics of a Sound Organisational Structure. (a) (b) (c) (d) (e) (f) Co-operative effect Common goals Partial surrender of individual freedom Division of labour Chain of accountability Psychological contract NAVAL ORGANISATION 0304 Administrative Organisation. (a) (b) (c) (d) Ships Organisation Fleet Organisation Command Organisation Naval Headquarters Organisation

0305 Technical Organisation. Deals with all matter pertaining to policy, planning, co-ordination and execution of the technical activities. (a) (b) (c) (d) (e) (f) Engineer Officer Fleet Engineer Officer Chief Staff Officer (Tech) Naval Dockyard Material Superintended FMU, MTU, GTTT, DTTT, ETMU, CBIU, MCTU etc.

0306 below.

Organisation of a Ship.

The typical organisation of a ship is shown

CAPTAIN
STAFF OFFICER--EXECUTIVE OFFICER (XO) ENGINEER OFFICER (EO) ELECTRICAL OFFICER (LO) COMMANDER AIR LOGISTIC OFFICER (LOGO) PRINCIPLE MEDICAL OFFICER (PMO)

0307 The ship staff is divided into six principal departments depending on the duties and responsibilities entrusted to them. Within the ship, each of the departments in turn has their own organisational structure and complement for efficient functioning. The departmental organisation of the engine room department upto the senior sailor in-charge is shown in the next page. The overall fighting efficiency of the ship is the coordinated efforts of all the departments and the personnel therein. It is therefore a must that the departments interface well with each other and all departments join together to form a fighting ship. 0308 Organisation at Departmental Level ENGINEER OFFICER

SENIOR ENGINEER
MASTER CHIEF REGULATING

AEO (FER)

AEO (AER)

AEO (OMS)

AEO (STORES)

SECTION INCHARGE SECTION INCHARGE SECTION INCHARGE SECTION INCHARGE

MCERA/ MCME
CHERA/ MECH ERA/ MECH3 CHME/ POME LME ME I/ ME II

MCERA/ MCME
CHERA/ MECH ERA/ MECH3 CHME/ POME LME ME I/ ME II

MCERA/ MCME
CHERA/ MECH ERA/ MECH3 CHME/ POME LME ME I/ ME II

MCERA/ MCME
CHERA/ MECH ERA/ MECH3 CHME/ POME LME ME I/ ME II

0309 The Engineering Department is headed by the Engineer Officer who is responsible to the Commanding Officer for all aspects of running and maintenance of engineering equipments in the ship. In this he is assisted by the Senior Engineer and Assistant Engineer Officers (AEO). The AEOs have individual responsibilities of

various sections within the department like Forward Engine Room (FER), Aft Engine Room (AER), Outboard Machinery Space (OMS) and Stores etc. In this they are assisted by their respective section in-charges and other senior/ junior sailors. 0310 Organisation at Fleet Level. FOCWF
FLAG LIEUTENANT STAFF OFFICER (SO) FLEET ADMINISTRATIVE OFFICER (FAO) FINANCIAL ADVISOR (FA)

FLEET OPERATION OFFICER (FOO) FLEET ENGINEERING OFFICER (FEO) FLEET ELECTRICAL OFFICER (FLO) FLEET NAVAL ARCHITECTS OFFICER (FNAO) FLEET NBCD OFFICER (FNBCDO) FLEET INFORMATION AND TECHNOLOGY OFFICER (FITO) FLEET GUNNERY OFFICER (FGO) FLEET NAVIGATION OFFICER (FNO) FLEET AIR TECHNICAL OFFICER (FATO) FLEET AVIATION OFFICER (FAVO) FLEET ANTI SUBMARINE WARFARE OFFICER (FASWO) FLEET ARMAMENT OFFICER (FARMO) FLEET COMMUNICATION OFFICER (FCO) FLEET CLEARANCE DIVING OFFICER (FCDO) FLEET MEDICAL OFFICER (FMO)

0311 Organisation of Naval Dockyard. The Naval Dockyards are headed by the ASD (Admiral Superintendent Naval Dockyard) who is directly responsible to the FOC-in -C. The Naval Dockyard is committed towards timely completion of repairs of operational ships and scheduled refit of ships and submarines. The charter of duties of the dockyard is as follows:(a) Refit of ships and submarines promulgated by NHQ. (b) Repair / Maintenance support to operational ship of the fleet and coast guard where this jobs beyond the scope of FMU / Base units. (c) Arranging dry-docking of ships in Naval of Dockyard. Arranging dry docking of ships in commercial docks where Navy dry docking are not available (d) Berthing and movement of ships. (e) Repair to repairable inventory of Materials Organisation. (f) Maintenance support to out going units of the Command. (g) Meeting any special requirement of Command and Naval Headquarters. (h) Up keep of plant machinery and assets. (i) Providing yard service to ships. (j) Maintenance of yard service and crafts.

0312

NAVAL DOCKYARD ORGANISATION (MB) ADMIRAL SUPERINTENDENT Financial Advisor Technical Advisor Staff Officer

GM(Refit) ---MTC
AGM(PR) DGM (E) MEPC MDAG MGES MMER MBEF MSYS MRAC MAST DGM (L) MEPS MBCF DGM (W) WED MWIS MWPM MWDT MWCR MWUS MWMT MWCS DGM (H) MOUT MFAB MDDHP MPC AGM (PL) AGM (MAT)

GM(Technical)

Cof Y
MDCY (OPS)

PMO
DYD DISP DEN CEN NH(P) DGM (HR) MHRP MHRT

GM(QA)

AGM CH (P&A) SFO

MIRW FO SO DSC OFF

MSUB MCOR M(STM) MCAP MPLS MYAS

MMAC MMS

DGM (TS) MYAS MYU MCM MPM

DGM (RP) MDP MPD MSP

DGM (MS) MMIS

DCY (P&A) DCY (PL) DCYM DRDG SUP

DGM (QA) MSTH MQC (E) MQC (L) MQC (H) MDDB

DGM (SSEM)

DGM (SSQA)

MLOG JA PM MADM SR CLO

GF CLINIC O I/C (DAS) MIES MHRD

MSAQ

ABBREVIATIONS USED
ASD
SO

Admiral Superintendent
Staff Officer

AGM(P&A)
MIRW MFIN DJA SRCLO MADM

Additional General Manager (Per & Adm)

Mngr Indus Relations & Welfare Manager Finance Dy Judge Advocate Senior Civilian Labour Officer Manager Admin

DGM(L) MEPS MBCF AGM(MAT) MMAC MMS

Dy Gen Manager (Electrical) Mgr Electrical Power Systems Mgr Battery Commission Fac Addl Gen. Manager (Material) Manager Material Controls Mgr Machinery Spares

DGM (QA) MDDB MQC(E) MSTH MQC (L) MQC (H) MQA DGMSSQA DGM(SSEM)

AGM(PL)
MCAP MSAQ MSUB MSTEAM MPLS MYAC DD COST

Addl Gen. Mgr (Planning)

Mgr Plng (Capital Ships) Mgr Plng(Soviet Acquisitions) Mgr Plng (Submarines) Mgr Plng (Steam Ships) Mgr Plng Support Mgr Plng (Yard Crafts) Deputy Director (Costing)

GM(R)
MTC

General Manager (Refit)

Manager Tech Co-Ordination

Dy Gen. Manager Quality Support (QA) Manager Drawing Document Bureau Manager Quality Control (Engg) Manager Steam Test House Manager Quality Control (Elect) Manager Quality Control (Hull) Manager Quality Assurance Dy Gen. Manager Scientific (Assurance) Dy Gen. Mgr Sc Sup Engg Mat

AGM(PR)
MOUT MFAB DGM(E) M(EP) MDAG MGES MMER MBEF MSYS MAST AGM(W) MWPS MWPM MWDT MWUS MWCR MWMT MWCS O I/C WED

Addl Gen. Mgr (Production)

Manager Outfitting Manager Fabrication Dpty General Mgr (Engineering) Manager Engineering Project Manager Diesels & Gas Turbine Manager General Engg & Steam Manager M/Boat Engine Repair Manger Boiler Erection & Fab Manager Systems Manager Aux And Steam Addl General Mgr (Weapon) Mgr Weapon Projects & Service Mgr Weapon Production Mgt Mgr Weapon Digital & Test Eqpt Mgr Weapon Underwater Sys Mgr Weapon Comm & Radar Mgr Weapon Mounting Mgr Weapon Computer Sys O i/C Weapon Equipment Depot

COY
CY (OPS) DCY (P&A) DCY (PL) MYCM DRDG.SUP OIC SU

Commodore Of Yard
Deputy Cy (Operational) Deputy Cy (Personal And Administration) Deputy Cy (Planning) Manager Yard Craft Maintenance Drdg Superintendent Officer Incharge Survey Unit

GM(TECH)
DGM(TS) MYAS MYU MCM MPM DGM(RP) MPD MSP MDP DGM(MS) MMIS

General Manager Technical

Dy Gen. Mgr (Tech Services) Manager Yard Services Manager Yard Utility Manager Civil Maintenance Manager Plant Maintenance Dy Gen. (Mgr Resources Plng) Manager Planning Development Manager Submarine Project Manager Dockyard Project Dy Gen. Mgr (Mgt Services) Mgr Mgt Info Systems

PMO
DYD DISP FDC NH POWAI G/CLINIC

Principal Medical Officer

Dockyard Dispensary Fleet Dental Center Naval Hospital Powai God Frey Clinic

GM(Q)
DGM(HR) MHRP MHRT O i/C DAS MIE&S MHRD

General Manager (Hr & QA)

Dy Gen Mgr(Human Resources) Mgr Human Resource Plng Manager Human Resource Trg O i/C Dockyard App School Mgr Industrial Engg & Safety Mgr Human Res Development

CHFSO

Ch Security And Fire Officer

FO Fire Officer DSC.CONTG OI/C DSC Contingent

0313

ORGANISATION CHART--- HEADQUARTERS, WESTERN NAVAL COMMAND

FOC-IN-C WEST Naval Assistant Staff officer Flag Lt

Technical Division

Staff Division

Personnel & Administration Division

Medical Division

Chief Staff Officer (Tech) - Commanding Electrical Officer (CLO) - Command Engineer Officer (CEO) - Command Refit Officer (CRO) Units/Organisations -Ship Maintenance Authority(SMA) - Electrical Trials & Modification Unit (ETMU) - Diesel Testing & Tuning Team (DTTT) - Machinery Trial Unit (MTU) - Weapon & Radio System Tuning Group (WRSTG) -EMI/EMC cell -GTTT

COMSUB

CSO (Ops)

Chief Staff Officer (P & A) -Command Logistic Officer (CLOGO) -(Judge Advocate(JA) -Command P & A Officer (CAPO) -Command Education Officer (CEdn.O) -Maintenance Commander -Command Physical Training Officer (CPETO) -Command Welfare Officer -Charge Book Officer -Public Relation Officer (PRO) Units/Organisations -Indian Naval Distribution Authority (INDA) -Naval Pay Officer (NPO) -Base Supply Organisation (BSO) -Base Victualling Organisation (BVO)

Command Medical Officer

-Command Communication Officer (CCO) -Command Gunner Officer (CGO) -Command Intelligence Officer (CIO) -Command Diving Officer (CDO) -Command Aviation Officer (CAVO) -Command Metrological Officer -Command ASW Officer -Command Operations Officer (COO) -Command NABCO Officer -Staff Officer (Plan) -Command Naval Formation & Signals Officer (CNFSO) -Command Training Officer (CTO) -O I/C Command Photo Section Units/Organisation -COMCEN, WT Mahul, WEO's -Command Clearance Diving Team -MOR (MB.) -IN Bombay Flight -WATT -Weapon Analysis Unit -Naval Coast Guard Batteries

Units/Organisatio ns -INHS Asvini

0314

ORGANISATION CHART-- WESTERN NAVAL COMMAND FOC-IN-C WEST

Shore Establishment

Units/Organisation other ships and establishments

FOCWF

Naval Officerin- Charge Saurashtra Dwarka Local Naval Defence Forces

FOMA

Adm Control Only - INS Hamla - INS Agnibahu

Executive TACT(MB) MOR (MB) WATT (MB) MTG (MB) INTEG

Technical

Others

Full Control - INS Tunir I & II -FMU - INS Trata -WWO - INS Kunjali - INS Asvini - INS Angre - INS Abhimanyu -Naval School of Adv Warfare Other Units at Mumbai -Naval Chemical & Meteorological Laboratory (NCML) - A Defence R & D Organisation -Director General Naval Projects Bombay [DGNP (MB)] -Units of DGA (N) and various inspectorates Warship Production Superintendent WPS (MB)

ETMU BVO (MB) WRSTG NAI (MB) CBIU RAIO (B) INSMA MTU GTTT EMC Centre

Ship's place directly under the command of FOC-in-C (West) by NHQ like submarine

-Western Fleet consisting of ship's allocated by the FOC-in-C

Harbour Defence Coordination Committee

FODAG (Link for ONGC) SAG (Special Action Group)

0315

ORGANISATION CHART OF NAVAL HEADQUARTERS CHIEF OF NAVAL STAFF

NAVAL ASSISTANT FLAG LIEUTENANT SECRETARY TO CNS

VCNS (VAdm)

DCNS (VAdm)

COP (VAdm)

COM (VAdm)

ACNS (SM) DNO DSMO DDO DNOM

ACNS (AIR) DNAS DNAM DAA

ACNS (OPS)

DNI

DNS

DGMS (N) DMS

JAG

ACOP (HRD) DOP DMPR DESA DNT DNE

ACOP (CIV) DCP

ACOP (PC) DPS DNPF DPA

COL (VAdm) ACOL (RAdm) DLS DPRO DCV DIP DOT DOA DW DAS

ACOM (IT&SYS) DME DEE DWE DIT DNC

ACOM (D&R) DND DFM DVE

IFA(N) CWPA (VAdm) ACWPA (RAdm) DSAQ DSMAQ DSSD

ACNS (P&P) DAP DNP DSR

CHIEF HYDRO (RAdm)

DOA

DG Seabird

DCP

DNAI

SA TO CNS

DONA

309

Material Organisations.

The Material Organisations are headed by the Material Superintendent who is directly responsible to Flag Officer Commanding in Chief administration and material management for the Navy. MS (Material Superintendent)

CMP Controllerate Of Material Planning

CPRO Controllerate of Procurement

CTS Controllerate Technical Services

CWH Controllerate Ware Housing

CMS Controllerate Management Services

0310 Functions of Material Organisation. (a) Maintenance, safe custody, preservation and accounting and supply of items of spare gear and Naval Store. (b) To raise base demand, FODA's and make local purchase of spare gear / Naval store items to meet the requirement of ships/establishments. (c) Raise requisition on Naval Dockyard to repair/ manufacture items of spare gear required by ships/ establishments falling within the capacity of Dockyard. Take action for repair of the items through local firm whenever the job is beyond dockyard capability. (d) Safe custody, accounting of documentation pertaining to material management. 0311 Function of CMP Department (a) Responsible for issuing of naval store and spare gear items after scrutinising the demands received from the demanding authority. (b) To raise base demand, FODAs, X-slip for procurement of spare gear and naval store items. (c) To raise RIO (Raise in office) demands. (d) To arrange for Dockyard assistance for repair of defect raised by ships/establishment for items available in serviceable stocks. (e) To maintain proper inventories of stock cards ledgers and to incorporate accurate technical data there on. (f) Liaison with other controllerate for smooth functioning of MS organisation. (g) Disposal of audit objection pertaining to CMP department. (h) Record of dues in/ dues out. 0312 Function of CPRO Department (a) This department is responsible for floating tenders, opening tenders, comparing tenders and placing order on firms against X-slip raised by CMP. (b) Placing 'contract order' on firms for indigenously developed equipments.

(c) (d) (e) (f) (g)

Market survey and upto date information of suppliers with their address. Preservation of samples of critical nature stores. Payment of purchased stores, contract order through CDA (N). Liaison with CTS & CMP for technical advice. Disposal of audit objection pertaining to CPRO department

0313 Function of CTS Department (a) This department is responsible to keep custody and upkeep of all technical documentation including D787 and drawings of ships machineries. (b) Survey of spare parts and naval store items returned by ship/ establishments. (c) Preservation, identification and packing of stores/ spare gear. (d) Classification / coding of spare gear / naval stores. (e) Preparation and reproduction of technical documents. (f) Testing of stores lying in store house for serviceability prior to issue to ships/ establishments. (g) Raise requisition on Dockyard to repair/ manufacture items on advice from CMP. (h) Providing specialised technical assistance viz. storing of ships, technical evaluation of projects etc. 0314 Function of CWH Department (a) This department is responsible for receipt, accounting, safe custody and preservation of all naval stores/ spare gear procured for Navy. (b) Arrange issue of Naval stores/ spare gear to ship/ establishment against their demand/ S.G.I(Spare gear invoice ) (c) Inward and outward shipping of packages. (d) Conduct annual and continuous stock verification of items. (e) Conduct auctions of scrap material and those items declared for disposal (BER). (f) Receiving store from abroad, through central purchase, local purchase. Checking the marking with packing note prior to acceptance. (g) Stocking and issue of clothing, mess traps and monsoon gear after screening the demands received from the ship/ establishment. (h) Economically utilisation of transports. 0315 Function of CMS Department (a) This department is responsible for providing necessary information to CMP and CPRO when asked for. (b) Record of expenditure of naval store and spare gear, ship wise and as 'whole'. (c) Record of procurement of naval stores and spare gear. (d) Record of dues-in and dues-out.

FLEET MAINTENANCE UNIT (FMU) 0316 The officer in-charge Fleet Maintenance Unit is responsible to the Flag Officer Commanding Fleet for the following:(a) To provide immediate attention (assistance) in terms of man power and specialised knowledge for defect rectification during operation cycle of fleet and flotilla ships and cost guard vessels. (b) To carry out planned preventive maintenance (PPM) routines for ships which are the beyond the capacity of ship staff. The routines are normally under taken during the self-maintenance/ assisted maintenance period (SMP/AMP) in a limited time frame. (c) To carry out the periodic checks of parameters, testing tuning of propulsion system, associated auxiliaries and weapon system, which require specialized knowledge of the equipment. (d) To provide assistance for pre and post refit trials of ships where no technical officer is born on board. (e) To carry out periodic inspection of controls and weapon system as ordered by FOCWF on board ships and advice/ assists the ship's staff in defect rectification. (f) To advise the FOCWF on technical matters including correct exploitation of the equipments and system fitted on board a ship under their command. (g) To carry out the periodical inspection of the equipment and machinery to asses their operational status as and when ordered by FOCWF. (h) To provide data to INSMA to analyse various important defects which are reported by the ship's (j) FMU will provide staff remarks on defect list of ships under the purview during the AMP & SRDD. (k) FMU is info addressee for all OPDEF signals raised by all ships.

MACHINERY TRIAL UNIT (MTU) MACHINERY CONTROLS TRAILS UNIT (MCTU) 0317 The duties of MTU and MTU cells are as follows:(a) To associate with drawing up of acceptance trails/ post refit trails programme. (b) To attend pre and post refit, harbour and sea trials of the surface ships to ensure that all Machinery and controls under the charge of Engineer Officer. (c) To represent Director of Systems (Engineering), (NHQ) for acceptance of newly constructed ship/craft for Indian Navy. (d) To advise the authority ordering /conducting the test trials of any particular Machineries. (e) To specify items of Machinery, which are required to be opened for examination after CSTs. (f) To render reports to NHQ on the results of inspections and trials for which MTU is the conducting Authority. (g) To assist NHQ in formulating new trials requirement.

(h) To assist NHQ in production of inspection and trials documentation and in keeping the trials forms up dated. (j) Assist and advice Naval engineer overseer/refitting Authority/ ships Engineer Officer about Machinery controls. (k) In the conduct of trials, the unit acts as a witnessing and advisory capacity for new construction as well as the ships in commission. (l) The Oi/c MTU(MB) represents HQWNC in all pre and post refit trails. MTU designated as the trial officers" will formulate the sequence and duration of machinery trails to be conducted. (m) MTU carries out vibration analysis of machinery for new construction ships. Problematic rotary machinery of ship in commission during pre and post refit trails stages are also assessed.

DIESEL TESTING AND TUNING TEAM (DTTT) 0318 The officer in charge DTTT is responsible to the Command Engineer Officer for all Administrative and technical matters with regard to testing and tuning of the diesel engine of the western naval command and indigenously constructed ships. Ships are to keep DTTT informed of various break downs of Diesel engines from time to time so that to enable analysis and collection of statistical data on various problems/ Defects encountered on diesel engines. 0319 The charter duties of DTTT include the following:(a) Associate with various trials of Diesel engines fitted on board IN Ships and evaluate their performance. (b) To advise FOCWF on the following:(i) Performance and serviceability of various diesel engines in the Navy. (ii) Testing and tuning requirement of various diesel engines. (iii) Various dynamic problems in respect of matching and balancing of various components of Diesel engines like fuel pumps governors etc. (c) To test periodically the functioning of all controls and safety devices associated with the diesel propulsion and diesel generator engines. (d) To evaluate performance of each diesel engines propulsion/ generator engine individually and the complete machinery systems of the ship as whole when required. (e) To evaluate standard criteria of diesel engine performance by collecting and analyzing performance data. (f) To assist correct diagnosis of a diesel engine defects and thus eliminate incorrect in fructuous repair efforts. (g) To establish a common co-ordinates pattern over the diesel propulsion and generating machinery system of a ship and between ships of same type. (h) To test and tune periodically the Main/diesel generator engines when required by NHQ. (j) To evaluate and report performance of diesel engines on completion of refit or larger repairs by Naval Dockyard.

CENTRAL BOILER INSPECTION UNIT (CBIU) 0320 CBIU was constituted with the specific purpose of replacing the conventional wear waste method of durability inspection of all Naval boilers by the non-destructive testing (NDT) methods namely ultrasonic testing and endoscopy. The CBIU also maintains a centralized information bank on all Naval boilers and function in an advisory capacity on all matters relating to operation and maintenance of boilers. Inspection of non-pressure parts or structural members such as casing, furnace brick work and combustion equipment will also under direct responsibility of the CBIU. 0321 The O i/c CBIU Ex. Officio designated as the Deputy Chief Inspector of Naval Boilers and is to function under the control of the Command Engineer Officer, who is Ex. Officio the Chief Inspector of Naval Boilers. The unit is specifically charged with the following duties:(a) To conduct the durability inspection of water tube boilers in the Indian Navy including the shore based boiler and yard craft boilers at the specified intervals to prescribed standards using NDT techniques. (b) To examines registers./ burners of alignment correctness and flame characteristics of boilers installed in Indian Naval ships as and when requested and to advise command/ fleet authorities regarding corrective measures required if any. (c) To examine boiler for analysis of reported defects as and when requested and to advise Command/ Fleet/ Repair authorities regarding remedial measures. (d) To carry out feasibility study of proposed chemical cleaning process for boilers as also to inspect the boiler before and after chemical cleaning. (e) To maintain up to date records of the states of boiler fitted on board all Indian Naval ships. (f) To carry out stage inspection on boiler of ships under modification. (g) To carry out additional work as directed by the Chief Inspector of Naval Boilers. (h) To advise the fleet, command and repair authorities on operational states of boilers. (j) To receive and examine periodical reports on boilers inspection and water pressure testing. (n) To liaise with civil authorities like the chief inspector of boiler Maharashtra state as regard the statutory inspection of the boilers.

MACHINERY EVALUATION TRIAL TEAM (METT) 0322 METT evaluates the various engineering machinery equipment and systems in service in all the classes of ships with respect of their performance as individual items and as part of the system, their maintainability, mean time between failure, mean time to repair etc. and their cumulative effects on the availability of the ship. Its field of activity does not cover testing and tuning of ships, machinery before acceptance from contractor or after repairs by the dockyard.

0323 The charter of duties of METT includes the following:(a) To evaluate the machinery performance against design specifications at full power/load. (b) To evaluate machinery for suitability or other wise in regard to the system of which the individual machinery forms apart. (c) To evaluate the machine as a whole and also its sub assembly for correct and satisfactory performance under varying load conditions over the complete range of operation. (d) To evaluate machinery at different stages during periods between overhauls to assess their reliability /availability albeit at lower performance level. (e) To evaluate machinery from the constructional aspects with a view to confirm its having been built to the design specification and conforms to its operating range. (f) To examine different components of machinery, at repair periods, to establish that correct, safe and specified materials have been used. (g) To critically examine the safety devices on machinery/systems and to establish their correct functioning at the required conditions. (h) To examine machinery/systems to evaluate the "ease of maintenance" aspects of the installation. (j) To evaluate critically machinery break down procedure and action damage chills to confirm their adequacy and effectiveness. (k) To suggest improvement/ modification to the machinery with a view to increasing reliability and improving performance. (m) To critically examine adequacy of special tools and lifting devices provided onboard for maintenance of equipment and to offer comments on the recommendation of manufacturers in regard to maintenance. (n) To study adequacy of the 'on board' and base and depots spares supplied/recommended by a ship builders/machinery manufacturers. (p) To study the break downs observed and suggest means of avoiding recurrence of such failures. (q) Render reports on all the above aspects to the appropriate authority for further analysis and action. (r) To make comments and recommendations based on (i) to (xiv) above on suitability on machinery for service in the Navy. ELECTRICAL TRIALS & MODIFICATION UNIT (ETMU) 0324 An Electrical Trials and Modification Unit (ETMU) consisting of the following sections is functioning at Mumbai:(a) (b) (c) Electrical machinery trials section Internal communication and electrical equipment trial section. Electrical/electronic/weapon modification section.

0325 Charter of duties of ETMU includes the following:(a) New construction ships. The scope of trials includes:-

(i) Electrical generation machinery equipment including TAs, DAs main and auxiliary switch boards and associated switch gear. (ii) Steering gear/ Auto plot trials, Stabilisers (iii) Engine propeller orders system. (iv) Air conditioning equipments. (v) Fire detection system. (vi) Internal communication equipment including machinery armament inter-communication and telephone Exchange. (vii) SRE, Main broad cast system, and loud hailer system, SPT. (b) Pre induction / comparative equipment. These trials will include:(i) (ii) (iii) (c) trials of electrical/ electronic

All power equipment including motors, generators etc. All W/T equipments including RX / TX. All Radio/ Radar/ Weapon/ Power equipment being indigenized.

Duties of Unit include also include:(i) Represent NHQ in formulating acceptance trials of new ships. (ii) To render advice to NHQ on trial requirements and in the review of existing requirements from time to time. (iii) To carry out evaluation trials of electrical/ electronic equipment being considered for induction into the Navy. (iv) To investigate and carry out modifications in the existing electrical/ electronic/ weapon equipment in the fleet. (v) To associate with drawing up of acceptance/ post refit inspection and trials programme. (vi) Attend the pre and post refit harbour and sea trials of the ships to ensure that all the electrical machinery and controls have attend the minimum specified standard of performance.

WEAPON AND RADIO SYSTEM TUNING GROUP BOMBAY (WRSTG) 0326 WRSTG has been established to carry out setting to work testing and tuning of weapon and electronic equipment and system on board new construction ships and ships under modernization. 0327 The charter of duties of WRSTG includes:(a) Setting to work of weapon system and electronic equipment and presentation for HATS and SATS to the acceptances agencies. (b) Liaise with Engineers from public sector firms and foreign manufacturers for setting to work, through the responsibility for presentation of that equipment lies with the respective suppliers. (c) In case system which had been engineered by DOE, function as watch dog agencies for their setting to work. (d) To provide expertise to improve performance of systems in operational service.

INDIAN NAVAL SHIP MAINTENANCE AUTHORITY (INSMA) 0328 The Indian Naval Ship's maintenance authority has been sanctioned by the government to be set up at Mumbai with a satellite cell at Visakhapatnam. The charter of duties of INSMA will include:(a) To assist in improving operational availability of ships in operation of the machinery, weapons equipment and system installed there in by evolving an optimum maintenance of system for each class of ship. (b) To analyse maintenance, defect and running returns, usages/ equipment/ upkeep data, material health of hull equipment and systems. To identify:(i) The area of weakness i.e. those experiencing repeated failure. (ii) The areas where over maintenance is being carried out. (iii) The areas of under maintenance (c) To devise closer condition monitoring procedure and schedule to more precisely determine the sources of weakness. (d) To collect list of equipment/machinery/system where maintenance routines have been 'deferred' by ships staff or dockyard on many occasions without causing apparent failures to determine possible areas of over maintenance. (e) To examine the effect of extension on the operational life of 'running hours based maintenance equipment' as manifesting in OPDEFs and reports rendered subsequent to repair examinations. (f) To collect OPDEFs and premature failure reports, analyse collected data to establish remedial action including amendments to the maintenance schedule/procedure/philosophy of maintenance of the concerned equipment. (g) To analyse from performance pattern and reports the evidence of material short coming effecting reliability. (h) To recommend to Naval Headquarters modifications and alternations and additions to improve maintainability and reliability. (j ) To assist Naval Headquarters in scrutinizing the draft maintenance schedule for new equipment and system being introduced in the ships. (k) To analyse use of existing tools and test equipment and recommend changes based on improved maintenance processes and procedures. (m) To evaluate, recommend the use of new maintenance aids e.g. NDT, Noise and vibration analysis etc. (n) To assess effectiveness of existing material preservation methods and proposes to NHQ improvements for implementation on board ships. (p) To recommend to NHQ amendment to ship equipment list. (q) To assemble maintenance cost data in man hours / skill levels to enable NHQ in planning optimum utilisation of Naval Man Power resources.

CHAPTER IV TECHNICAL ADMINISTRATION

0401 Engineering Returns. The following are the main returns required to be rendered by the Engine Room Department. 0402 DART (Defect & Repair Transaction) (a) DART format and procedures are intended to replace defect returns submitted by ships' and submarines. (b) Defect are to be recorded for ships/submarines internal use and processed for the commanding officers perusal each month. (c) Departmental dart have replaced erstwhile captain's defect books. (d) After monthly perusal and signature by the commanding officer the top copy is to be detached and forwarded so as to reach INSMA by 10th of following month. (e) DART book is to be filled up as per the instructions on the reverse of DART form. 0403 Ships Running Activity Return (SRAR) The Ship's Running and Activities Return has been designed to replace the following returns:(a) (b) (c) (d) Ship's Running Return Machinery Running Hours Returns Lub Oil Returns Report on Boiler Alkalinity/ Salinity

The SRAR has been divided into two parts consists of two sections (a) Section I. SRAR Part I is required to be sent monthly. It contains the following:(i) Ship's running return of previous month (ii) Ship's running return such as M/E, R/G, A/C and Ref plant, generators, compressors, motor boats and CPP (iii) Different activities carried out by ship at sea are harbour. eg. SMP, AMP refits special duties etc. Note. Send every month by 3rd to NHQ 01 copies, CHQ 01 copy, INSMA 01 copy, SS 01 Copy and OA 01 copy and SQ 01 copy. (b) Section II. SRAR Part II is required to be sent quarterly. It contains the following:(i) Examination and inspection of machineries such as refit, docking, full power trials, hull inspection and examination report. (ii) Change of equipment and report (A's & A's) (iii) Record of LO consumption.

Note. Send every quarter by 05th of the month to NHQ 01 copy, CHQ 01 copy, o INSMA -01 copy, SQ 01 copy, OA -01 copy (31 Mar, 30 Jun, 30 Sep and 31 Dec) 0404 Feedback on Upkeep Support Shortfall (FUSS) This return is intended for providing feed back information on shortfall on upkeeping supports due to which scheduled maintenance cannot be carried out. It is also intended to indicate when and by what means the shortfall is made good. 04 copies of FUSS are prepared by SS one of which is sent to INSMA and two are sent to the operational authority and administrative authority. The report is to be sent by Navygram 0405 FUSS cancellation. This is designed to convey Information regarding when and by what means the shortfall in maintenance has been made good. FUSS initiation can be rendered any time in the month but the duration between the consecutive FUSS should not be less than 01 month. Annual reports on FUSS initiation are to be rendered by all ships on 31 Aug to INSMA. 0406 Departmental Reports and Returns. SN o. PERIODICITY DESCRIPTION NO. OF COPIES DUE BY

MONTHLY 1. SRAR-I 2. 3. 4. 5. QUARTERLY 1. SRAR - II NHQ - 1(DME) CHQ - 1 FTSU - 1 INSMA - 1 GTTT - 1 MGTOC - 1 CHQ - 1 SQUADRON - 1 CHQ - 1 30 JUN, 30 SEP, 31 DEC, 31 MAR BY 03 OF MONTH 03 OF QUARTER 03 OF QUARTER 03 OF QUARTER DART INSTRUMENTATION AVIATION FUEL SUBMERSIBLE PPs NHQ CHQ INSMA INSMA CHQ CHQ FMU 2 2 (CEO) - 1 - 1 1 1 1 03 OF MONTH O5 0F MONTH 05 OF MONTH 05 OF MONTH 05 OF MONTH

2. 3. 4.

GT RETURN FUEL OEP 69

HALF YEARLY 1. NBCD CNBCDO 30 JUN, 31 DEC

2.

As & As

CHQ - 1 SQUADRON - 1

30 JUN, 31 DEC

ANNUAL 1. FUEL CONSUMPTION ICE RETURN REPORT ON FUSS 16 MONTHLY 1. OCCASIONAL 1. ROMP INSMA CHQ FHQ INSMA CHQ FHQ - 1 1 1 - 1 1 1 IN THE EVENT OF SHORTFALL BOILER INSPECTION CBIU - 1 CHQ - 2 CHQ - 1 CHQ - 1 01 OCT 10 JAN 31 AUG

2.

FUSS

0407 Marine Engineering Night Order and Night Round Reports. These forms are used as the means of providing the marine engineering officer each evening with details of materials state of the engineering department and all logistic information in respect of Fuel, lub oil etc for which he is responsible. Night rounds taken by the departmental personal during off hours for checking the state of machinery and machinery compartments any requirement during off hours it is passed to technical officer through orders signed by engineering officer.

CHAPTER V STORE MANAGEMENT

0501 Naval Store. The terms Naval store comprises all articles used for building repairing and maintaining the ships/establishments and in connection with manufacturing of various items in the Dockyard. This does not include spare gear, Armament stores and ammunition. 0502 Spare Gear Store. Spare parts of machinery which are neither standardized as Naval store items nor included in the list of special stores for ships are termed as spare gear store. NAVAL STORES vs SPARE GEAR STORE 0603 Naval Store. (a) Articles used for building, repairing ship/ establishments. (b) Authorised Naval store items have Class Group and Pattern No. (c) Custody, accounting and replacement of stores is the responsibility of supply officer. (d) Descriptive catalogue of Naval Store items is in BR 320D. (e) Price list of Naval Store items is in INBR 69. (f) Demand forms used for Naval Store items are IN 1049/ IN 936. (g) Internal demand form for demanding Naval Store items from ship's Naval Store by department is IN 335. 0504 Spare Gear Store (a) Articles used for repairing the machinery. (b) Authorised spare gear items have Machinery Part No. (c) Custody, accounting and replacement of stores is the responsibility of departmental officer. However, in Russian origin ships, these items though held in custody of departmental officer, are accounted for, and replaced by supply officer. (d) Itemised list of spares are listed in D787J/SPTA. (e) Spare gear items do not have price list. (f) Demand forms used for spare gear store are IN 1062 (Russian spares), and IN 1049 Form is used for spare gear store demand. (g) Internal demand is not made for spare gear items.

0505 Classification of Spare Gear. The spare gear items are classified as follows:(a) Onboard Spares. On board spare are those small parts of machinery or equipments carried on board which can be used by ship's staff to replace similar worn out parts or equipments without external assistance. They are shown the ship's allowance list D787/SPTA as "on board spares".

(b) Shore Based Spares. Shore based spare parts are those shown in D787J/SPTA and are not carried on board. These are kept with Material Superintendent on deposit and he is responsible for their maintenance. (c) Stock Spares. These are for the replacement of "On Board"/Shore Based" spare parts and stocked in Depot. (d) After Action Damage Spares. Battle damage spares are those which fit within the following limitations: (i) They must be carried ashore. (ii) They must easily replace similar components which are likely to be damaged in engagement, collision or grounding of the ship. 0506 Types of Demands:(a) Operational (O). This priority is accorded when immediate supply is essential to meet important operational commitments and on availability off spares affects the ship's sea going/fighting efficiency. (b) Urgent (P). This priority is accorded when the requirement is urgent and non availability of items would either detrimental to the security or morale or cause financial loss or result in severe loss of efficiency. (c) Refit(R). The demands of spares required for the scheduled work during an authorised refit are given this priority. (d) Spares(S). This priority is given to the demands of those spares parts which are required to bring on board spare to authorised level. Note: Operational and urgent demands are to be signed by Commanding Officer of the ship or a Commander/Lt Cdr. 0507 Procedure for Demanding. Demands based on actual usages of spares and for other replaced parts are required to be rendered on form IN 1049 in quintuplicate. Every care must be taken in filling up the forms so that the various code letters and figures are written properly. The information required to be furnished on the form are enumerated in codes as printed on reverse of the form. This form is to be signed by demanding officer and forwarded to CMP/NSD. The demand is registered by CMP and ship's copy is return to ship for record. 0508 While demanding spare gear the quantity should not be more than that required for replacements of parts and to maintain the onboard spares at authorised level. Separate demands are to be made for each assembly. All demands from various units should bear its serial number similar items on different priorities are to be demanded separately. 0509 When demanding returnable items the serial No. of the return voucher should be quoted to facilitate cross linking. If the item has not been returned so far, the fact should be stated in the demand form.

If the item required is not in the authorised list of spares it can still be demanded for an operational or refit use. When raising such demands special efforts should be made to give correct drawing No., PIL No. and any other detail which will facilitate identification of the item. 0510 Issue Of Stores. Issue of spares is authorised by the Controllerate of Material Planning. SG 1 in 4copies is filled and forwarded to Controllerate of Warehousing for issue of items, the items being issue to ship/ establishment through the provider group. Ship staff checks and verify the item for quality and quantity and signs the SG 1's. One SG 1 is kept on board ship for record and rest three copies returned to provider section. 0511 Survey of Spare Gear Items. Departments are to prepare return vouchers Form IN 1052 in quintuplicate. The form is to be signed by the returning officer prior to survey. The report should clearly indicated whether the item is (a) Serviceable (b) Repairable (c) Beyond Economical Repair (BER) (d) Repairable/doubtful 0512 While returning assemblies if the items are not complete the deficiencies must be clearly indicated. In cases where assemble/equipment is being returned as BER a survey report duly signed by the competent authority must accompany the return voucher. 0513 Accounting and Record of Spare Gear. Engineer Officer of the ship is responsible for the accounting and record of spare gear items held under his charge. He is responsible for following:(a) To maintain stocks of spare gear up to date as per allowance shown in D787/SPTA. (b) To ensure that all stock held are suitable preserved and evenly distributed in ship as shown in D787/SPTA location column. (c) To maintain proper account of all spare gear items demanded, held and consumed. (d) To ensure that all used and unserviceable spare gear items return to CTS/ NSD. 0514 Quarterly Return. All ships are to render a quarterly report of the spare gear used, through administrative authority to MS (CMP) who will thus be in a position to know the exact status of spare gear in each individual ship. The following details are to be provided in quarterly report:(a) (b) (c) (d) (e) (f) (g) Page and line of D787/SPTA. Description of items and numbers allowed. Numbers held at the end of current quarter. Numbers held at the end of previous quarter. Numbers used during the quarter. Number demanded from CMP/ NSD. Number surveyed to CTS/ NSD.

0515 Care and Maintenance of Spare Gear. The responsibility of proper care and maintenance of spare gear items rest with the individual departments. This involves proper preservation and storage of items pending their use. Stores should be depreserved before being used. 0516 Deterioration. following:(a) (b) (c) (d) (e) Marine stores are subject to damage deterioration due to

Mechanical injury Deterioration due to humidity Deterioration due to excessive drying Biological risk (fungi, bacteria and pests) Fire risks PRESERVATION AND DEPRESERVATION

0517 Preservation. The preservation of stores is essential to ensure that:(a) (b) Always spare gear must be serviceable whenever required for use. It is make sure that stores are not damaged during transfer.

0518 Maintenance of Spare Gear. The procedure for preserving metallic spares is as follows:(a) Cleaning of surface (b) Through drying for moisture (c) Applying temporary protecting coating (d) Adequate packaging Note: These operations are always carried out as continuous process. 0519 Cleaning the surface. (a) Metallic surfaces are cleaned in one of the way.

(b)

(c)

Solvent cleaning (i) By immersion (ii) By spray (iii) By vapors degreasing (iv) By brushing Alkaline cleaning (i) By spray (ii) By immersion Mechanical process (i) By sand blasting (ii) By shot blasting (iii) By scratch blasting

Note: The choice of method to be used depends on experience and practices. After cleaning the surfaces, these should not be touched by bare hands. 0520 Drying Moisture. The spare after cleaning are allowed to dry before the temporary coating of preservation is applied. If a large scale drying is required the

spares can be dried in electric ovens. Small drying can be carried out in electric heaters. 0521 Applying Temporary Protective Coating. It is important to note that preservatives are applied before any moisture, dirt settles on the stores. The following types of preservatives are used:(i) (iv) PX-2 PX-9 (ii) (v) PX-3 PX-10 (iii) (vi) PX-6 LG-280

Note: PX-3, PX-6 and PX-10 are applied by 'Brushing'. PX-2 and 9 are applied by 'Dipping'. Grease LG-280 is applied by brushing at room temperature. Rap it in paper with grease or polythene paper (water proof). 0522 Precaution: (a) The solvent PX-9 is inflammable. Fire precautions must be taken during deposition. Also contact with rubber, leather and fabrics is to be avoided. (b) The solvent PX-3 is toxic and adequate ventilation must be provided during deposition. (c) PX-3 is difficult to remove and should be used only when requirement of removing protective coating before use is not important.

CHAPTER VI SERVICE CORRESPONDENCES

0601 Definition. All writing originated by or on behalf of the defence services in an official capacity is known as service correspondence. 0602 Characteristics of Service Writing. Service writing should follow the normal rules of English prose paying particular attention to the following:(a) Accuracy. The facts and figures should be accurate. Avoid overemphasis and implied statements. (b) Brevity. Ability to inform the reader in the shortest possible time but without sacrificing the clarity, completeness or style. It does not mean abruptness. (c) Clarity. The individual word or phrase should have a clear and unambiguous meaning as also the sense of the whole should be easy to understand. (d) Relevance. Exclude any irrelevant word, phrase or idea and include all pertinent essentials. The test is, if this is cut out, will it prejudice the argument (e) Logic. Ideas should not contradict each other. Sentences and paragraphs should be linked together and follow each other logically. 0603 Arrangement of Service writing: - Nearly every form of service writing has a framework which consists essentially of three parts namely: (a) Introduction. The introduction provides the setting. It may include the purpose of the paper, the background and any assumptions made. It should be brief and to the point so that the reader is left in no doubt as to what the whole subject is. (b) Main Body. The main body develops the arguments in a logical order.

(c) Conclusion. The paper must be properly rounded off so that the reader is left with a clear and firm idea of final result. The conclusion normally sums up the essential points which have been argued out and may end with proposals or recommendations. New matter, not dealt with within the body should not be introduced. 0604 Layout. Within the frame work described above a paper should be arranged under appropriate headings. This will help to break up the paper and provide the reader with mental pause and aids to reference. Further more, the headings themselves should give the theme of the paper in a logical order. Layout of a service letter showing the horizontal and vertical spacing, paragraph headings, security classifications etc. has been placed at the end of the chapter for reference.

FORMS OF SERVICE CORRESPONDENCE 0605 Service letter. This is the usual form of letter used in official correspondence within the service by ships and other authorities except on occasions when the use of Formal letter or Memorandum is authorized. Service letter is also used when corresponding with Govt. Civil Officials and organizations, which have regular dealings with the services, such as CDAs etc. 0606 Demi-Official Letter. This is an informal letter and is used by an officer in his personal capacity seeking official information or assistance on any matter. As DO letters have limited official status, they should be used with discrimination. They must bear a proper file reference which could be from the writers personal file or that of the subject file as appropriate. Office copy of the letter and replies received must be placed in the subject file. DO letters should not be used when:(a) They may form the beginning of official correspondence. (b) The contents could be interpreted as orders or instructions. (c) The recipient may wish to avoid answering.

0607 Service Note. A Service Note is a means of official correspondence between the various branches, directorates or sections of Headquarters or in the case of the Navy units also. 0608 Government of India Letter. All proposals which require specific sanction of the Government of India are summated to the Ministry of Defence for decision and issue of orders; sanction of the Government of India is accorded through the medium of Government letters addressed to the services chiefs concerned. Staff Officers, serving at service headquarters are frequently required to put up draft govt. letters. 0609 Letters to Civilians. Correspondence with civil and military authorities on a subject common to both will be addressed separately. In such cases the civil authority concerned may be informed as to what instructions have been issued to military authorities. Letters addressed to Govt. civilian officers will begin with salutation Sir and for non official civilian recipients this will commence with Dear Sir. In both cases it will end with Yours Faithfully. The rest of the layout of the letter will be of a service letter. 0610 Formal letter. This letter is used for official correspondence in an officers official capacity where required by ceremony, custom or diplomatic reciprocity. The occasions for using this format will vary with each service. The format itself is the same as that of a personal application with minor exceptions. It is addressed only to seniors or equals. Typical users are as follows:(a) (b) (c) (d) (e) (f) (g) Circumstantial letter Letter of proceedings Reports of operations. Letters to diplomatic and Govt. Officials. Acknowledgement of appointments by officers. President of Board of Enquiry submitting his reports. Officers giving reasons in writing.

(h) Any other occasions when an officer writes to a senior authority in his individual capacity 0611 Personal application. This is written purely on personal matters and may originate from either on officers personal file or subject file as appropriate. The differences between a personal application and demi-official letter are:(a) In personal applications, personal number is added to his rank, initials, name, decorations and appointments and written in the same manner as in demi-official letters (b) The salutation Sir and subscription Yours Faithfully are typed. (c) Personal application is always addressed by appointment to the commanding officer / head of the applicants branch. 0612 Memorandum. This form is used by senior officers to promulgate instructions or informations to several ships or authorities collectively and is addressed to junior only. SECURITY CLASSIFICATIONS 0613 The following security classifications are used in correspondence:(a) (b) (c) (d) (e) TOP SECRET SECRET CONFIDENTIAL RESTRICTED UNCLASSIFIED

0614 TOP SECRET. This classification is used for documents, the security aspect of which is paramount and whose unauthorized disclosure would cause exceptionally grave damage to the nation such as:(a) (b) (c) Major operational orders Certain political documents Sources of intelligence and the methods used.

0615 Handling. These documents are to be seen only by officers addressed and such other specially selected by him. These are not to be circulated and are to be handed over personally to those concerned. 0616 SECRET. This classification is used for documents whose unauthorized disclosure would cause serious injury to the interests or prestige of the nation or serious embarrassment to the govt. These include:(a) (b) (c) Details of certain new weapons. How much we know about enemy weapons. Adverse reports on morale.

0617 Handling. These documents may be seen by officers on a need to know basis. May be circulated under sealed cover, being signed in a circulation book. The

Commanding Officer may permit selected sailors to handle the materials for typing, filing, etc. 0618 CONFIDENTIAL. This classification is used for documents whose unauthorized disclosure would be prejudicial to the interest of the nation or would be advantageous to a foreign nation. These include:(a) (b) (c) Routine intelligence reports. Details of weapons. Reports on officers.

0619 Handling. These documents may be seen by all officers and selected sailors as required by their duties. May be circulated under a sealed cover, signature being obtained if desired. 0620 RESTRICTED. These are documents which are not meant for release to public. It is for official use only, such as:(a) (b) (c) Training manuals Technical documents Purely service instructions

0621 Handling. These documents may be seen by anyone directly or indirectly associated with the office. May be circulated openly. 0622 UNCLASSIFIED. Used only with signals to indicate that security has been considered and no classification is required. NON SECURITY CLASSIFICATIONS. 0623 Personal. A document may be given a security classification Personal, when under the above laid down classifications; it is felt that the circulation may not be sufficiently limited. The term Personal may be prefixed to the security classification, such as Personal and Secret or Personnel and Confidential. A Personal envelope addressed by name, rather than by appointment should never be opened by anyone other than the addressee. 0624 Private. Used where no security classification is appropriate but knowledge of the contents should be limited eg welfare report of sailors. Envelopes so marked are to be opened only by the addressee or someone specially authorised by him. 0625 Exclusive. Used only in signals with security classification Secret or Top Secret. Signals so marked must be must be deciphered by a specially detailed officer. PRECEDENCE 0626 To ensure that signals and correspondence are dealt with in order of relative importance. Standard indications of urgency or precedence for signals are as follows:-

(a) Flash (Z). Emergency operational messages, eg., initial enemy sighting report. Such signals are to be kept as brief as possible. (b) Emergency(X). Immediate operational messages, eg., amplifying details of sighting reports, air raid warnings etc. (c) Operational Immediate (O). Used for important tactical message affecting current operations. (d) Priority (P). This classification is given for messages which must have precedence over normal traffic. Highest precedence normally assigned to administrative messages unless they affect operations. (e) Routine (R). No priority, but to be dealt with as soon as possible. (f) Deferred(M). Delay acceptable. 0627 Standard indications of urgency or precedence for correspondence are as follows:(a) Operational Immediate. This is the highest normal precedence; must be dealt with straight away. (b) Priority. Must have precedence over normal correspondence. 0628 The letters:(a) (b) (c) following is the maximum time normally permissible in replying to such Operational Immediate Priority No marking As soon as possible 48 hrs 3-4 days

DRAFTING OF SIGNALS 0629 Signals are quick means of transmitting messages from one unit to another. However they are not to be used on lieu of letters as a matter of routine. All signals are routed through the communication department which is responsible for transmission, reception and distribution to the respective departments and are released by the releasing officer. Since any officer / sailor may have to take action on signals or may have to draft signal reply, it is necessary that the methods if drafting of signal is understood. 0630 General Terms associated with Signals. (a) Originator. Is the authority in whose name a message is sent. He is responsible for the function of drafting and releasing officer. (b) Releasing Officer. The person who authorizes transmission of message for and in the name of the originator. (c) Drafting Officer. The officer who actually composes the message for releasing by the originator or the releasing officer. (c) Precedence Action. Precedence assigned to all action addressed is entered in this box. If left blank is treated as routine. (d) Precedence INFO. The precedence for information is addressed in this box. If left blank is treated as deferred. (e) Date Time Group. DATE TIME GROUP SUCH AS (161125) is entered in this box by communication dept. DTG is also written at the end of last message.

(f) Security Classification. They are top secret, secret, confidential, restricted and unclassified. (g) Precedence. Various precedence are flash (Z), emergency(Y), operational immediate (O), priority (P), routine(R) and deferred (M). The clearance time for them is 15 mts, 45mts, 2hrs, 24hrs and 48 hrs respectively. All messages of administrative nature should have precedence deferred (M). The highest precedence to an administrative nature message can be priority (P) best only for such signals which have operational or administrative repercussions warranting urgent in handling of signals. (j) Address. FROM, TO, info are entered in respective columns but only signal addresses are to be used. (k) Reference. If a signal is quoted in the text of the message, a brief reference should be placed in this space by the drafting officer. (l) Releasing Officer. A message is not authorized for transmission unless it is signed by the releasing officer. Rubber stamp are not to be used. (h) USE OF INS. INS is not to be written in front of the ships name. (i) Numbers. Numbers may be written as 01 APRIL, 20 DEC, 78. Current Year not to be written. (j) Date Time in Text. Are to be written as 16 JUL, 01 APRIL, 20 DEC78. Current Year not to be written. (k) Paragraph. Signal may have paragraph and such paragraph numbered 2, 3, 4 and A, B, C respectively. Further sub divisions are not allowed. Paragraph numbers are followed by full stop and for sub paragraph the nos. A, B, C are put within brackets. 0631 Points to Remember while Drafting Signals (a) Reference is made by quoting your, My or authorized abbreviated titles followed by DTG. (b) Message originated by NHQ are referred to NHQ 121415 or NT 10001/JUL. (c) General messages are referred as 425 of APR. (d) If DTG is of current month, month to be omitted. (e) The last two digits of year are to be added if referring to a year other than the current year, E.g. Your NT 28201 Dec 86 or your 181345 Dec 86. (f) Reference to message older than 3 months or general messages not in force is not permissible. (g) If referring to messages addressed to several addresses following are to be used:(i) NOTAL: - Message not addressed to, not needed by all addressees. (ii) PASEP: - Reference is required by addressee and is being passed separately eg. FOC-IN-C WEST 131517 PASEP (h) When a letter, order or document is referred in a signal, brief reference is to be included unless the text reveals the subject.

0632

MESSAGE FORM

N.C 1 FOR COMCEN USE PRECEDENCE ACTION FROM TO INFO PRECEDENCE INFO DATE - TIME - GROUP SECURITY CLASSIFICATION

SPECIAL INSTRUCTION

Reference Rec. Operator's use Desp. Releasing Rank Designation Officer's Signature Tel.No Date Time System Operator Drafter's Name Rank Designation Tel.No

0633 DIG - (DELIVERY INDICATING GROUP)

DTG NSN CNS NHQ CINC CHQ ASD/MS ASD

STAFF BRANCH - I NVV NVL NVP NVN NVM NVS NVZ VCNS CWPA ACNS DNP ACWPA SSO DOA CINC CDS COS COS COS SO(MOV) ASD GM(TECH) GM(TECH)

NVY NVD NVU NVE

DOA DND DW DOE

CBO CD WK OFFICER -

STAFF BRANCH - II DTG NDO NDO NDA NDS NDW NDF NDJ NDM NDI NDN NDC NDT NDW NVQ NVW NVI NVR NVA NVG NVF NVB NVC NHQ DCNS ACNS(OPS) ACNS(AIR) DSO DSMO DNAS DOD NDAM DNI DNOM DNS DOT DAA DSA Q DSMAG DNAI DSR DSR DSR DSP SA TO CNS DOC CHQ COS COS COS COPO CD. S/M OFFICER CD. AVIATION OFFICER CD. DIVING OFFICER CATO CD. INTELLIGENCE OFFICER CD. MET OFFICER CCO COPO CD. AVIATION OFFICER SO(AP) SKK PROJECT COPO CD. ASW OFFICER CD. GUNNERY OFFICER ASD/MS ASD CY MSUB -

MATERIAL BRANCH DIG NMM NMC NMA NMS NME NHQ COM CLS ACLS ACOM(SYSTEM) DOS(E) CHQ CSO(TECH) CSO(P&A) CSO(P&A) CSO(TECH) CD ENGINEER OFFICER GM MGES & MSYS ASD/MS ASD -

NML NMW NMY NMD NMH NMI NMK NMO NMJ NMP NMF NMT NMX NMR NMZ

DOS(L) DOS(W) DVE DOMS DLS DLS DLS DLS DLS DCV DAC DTP DNA DOR(REFIT) DODY (DOCKYARD)

CD ENGINEER OFFICER CD ENGINEER OFFICER O i/C WORK STUDY TEAM CD SUPPLY OFFICER CD SUPPLY OFFICER CD SUPPLY OFFICER CD SUPPLY OFFICER CD SUPPLY OFFICER CD SUPPLY OFFICER CD GUNNERY OFFICER CD TRANSPORT OFFICER DRO DRO

MELE NWEA MEDP CHW MS CDRO CTS MFAB, MOUT AGM(PL) AGM(PR)

NMQ NMY

DGM(QA) MYAS

0634 Commonly Used Signal Formats. (a) OPDEF (Operational Defect) (Appropriate Professional Directorate)

NDO/ NDS/ NME/ or NML or NMW OPDEF Serial No./Year. (A) (B) (C) (D) (E) (F) (G) (b)

Equipment, structure system involved Description of defects Assistance required Effect on operational capability Store demand reference (if store required) EDC of repairs Any other relevant information.

CANCEL OPDEF (A) (B) (C) OPDEF DTG. and Serial No. Rectified on Residual operational limitation, if any.

(c)

OPDEM (Operational Demand) (A) Pattern No. /Part No.

(B) (C) (D) (E) (F) (G) (H)

Drawing No. Description Quantity Required Last Known Cost Equipment/ Sub Assembly ARD Reference (Annual Revised Demand) Inventory No. /Page No. /Line No. (For Soviet Origin Stores)

Note: Quarterly report on outstanding OPDEM signaled to INSMA as INFO address (d) STOREDEM (Demands required for Operational Defects)

STOREDEM Sl No./Year (A) (B) (C) (D) (E) Description of Items Part No./ D 787 Page Line No. Priority Required Delivery Date (If Ships Movement Necessitates) Reason For Demand Is To Be Completed With The Words 'OPDEF Sl/Year' / OPDEF DTG

Note: All STOREDEMs and quarterly report of outstanding demands (STOREDEM) are to be signaled to INSMA as INFO address 0635 Examples of Commonly used Signals.

(a) -PFROM TO INFO -

FORMAT OPDEF SIGNAL 271030 -CONFD-

SINDHUDURG FOCINC WEST FOMA NHQ, ASD (MB), INSMA, FTSU (MB), K21

NDS/ NMB/ NMH/ NME(.) OPDEF E 01/94(.) (A) (B) (C) (D) (E) NO.1 DA (.) CYLINDER LINDER CRACKED LEFT BANK (.) RA FOR CHANGE, OVERHAULING, TESTING AND TUNING (.) OPERATIONAL ON NO.2 AND NO.3 D/A (.) SPARES NOT HELD (.)

271030/JAN

(b) -PFROM TO INFO -

OPDEF CANCELLATION 151150 SINDHUDURG FOCINC WEST FOMA NHQ ASD (MB), FTSU (MB), K-21 -CONFD-

NDS/ NMB/ NMH/ NME (.) (A) (B) (C) 271030(.) OPDEF E 01/94(.) CYLINDER LINER CRACKED LEFT BANK (.) RECTIFIED 15 FEB 94(.)

151150/FEB

(c) -PFROM TO INFO -

FUEL DEMAND NAVYGRAM 072230 SINDHUDURG NSD (MB) FOCINC (W) -R-

ASD (MB)

NME/ NMY(.) WENCO 0612(B) (.) (A) (B) (C) 200 TONS LSHSD (.) 20 SEP (.) AT SOUTH BREAK WATER (.)

072230/APR

(d)

STOREDEM

-PFROM TO INFO -

201020 AMBA MS (MB) FOCINC

-RESTD-

FOCWF

NMI/ NMH/ NMN/ NME/ NMR(.) OPDEF E 2/94(.) (A) (B) (C) (D) MAIN FEED PUMP FORD BEARING (.) H287-04627 PAGE 991 LINE10 (.) 10 AM 30 JAN (.) OPDEF 201015/OCT

201020/OCT

(e)

LOGREQ

-PFROM TO INFO AMBA FOCINC (W) FOCWF

021130

UNCLASSIFIED

NDS/ NMI/ NMM/ NSO (A) (B) (C) (D) (E) (F) 031315 (ESTIMATE TIME OF ARRIVAL) (.) YES (BERTHING ASSISTANCE REQUIRED) (.) NO (PERSONAL DISEMBARKATION) (.) YES (MAIL/STORE SUPPLY) (.) NO (REPAIR/MAINTENANCE REQUIRED) (.) FFO 20 TONS LSHSD 20 TONS AVCAT 05 TONS

021130/NOV

CHAPTER VII PLANNED PREVENTIVE MAINTENANCE

0701 Aim of Preventive Maintenance. (a) To improve reliability and availability of equipments by eliminating the risk of breakdown. (b) To increase operational availability by maintaining equipment to such standard that designed performance can be achieved whenever required. (c) To safeguard both material and personnel damage hazards arising in the event of a failure by reducing the occurrence of failures. (d) To economies in Time, Labour and Material by preventing large scale breakdowns. 0702 Aim of Preventive Maintenance Systems. (a) To state the maintenance test and provide a facility for planning and controlling its execution. (b) To contribute to improvements to equipments, maintenance practices and associated facilities by establishing communication between designer, manufacturer, maintenance authority and user. (c) To provide standard procedure for maintenance work there by simplifying training of personnel and enabling them to follow the same practices wherever they are serving. (d) To improve the morale of ships staff by installing confidence in their equipments and reducing the need for unscheduled breakdown. (e) To enable commands to plan and operate the deployment ship with confidence that programmed requirements will be fulfilled. (f) To verify the logistic support required under average conditions so that accurate provisioning of stores and spare gear can be made both ashore and afloat. (g) To identity short coming in the knowledge and skill of personnel so that remedial training, complementing and other action can be taken. 0703 Requirement for corrective maintenance. A need for corrective maintenance action may be indicated by obvious degradation in performances by routine tests or examinations or during the undertaking of preventive maintenance work. 0704 Undertaking of corrective maintenance. Depending on circumstances, corrective maintenance action may be deferred until some later convenient opportunity. The nature of the work facilities available and other factors may decide whether corrective maintenance is to be undertaken by ship's staff, base, dockyard or contractor. Whenever practicable any interfacing corrective and preventive maintenance is to be carried out of the same time either by deferring corrective work until the next occasion of carrying out preventive maintenance routines or by bringing forward the latter to coincide with the corrective actions.

0705 Maintenance Schedules. Maintenance schedules are the basic documents of all preventive maintenance systems and they are produced for requirements, groups of equipments or systems. The maintenance schedule contains all the recommended preventive maintenance for the equipment. Authority for new equipment and subsequently amended in the light of experience in the fleet, assume a normal environment and usage to the equipment concerned. They are intended as a guide for the ships officers who should vary the maintenance carried out to suit the actual environment and usage. Proposals for amendment should be made on form S 2022. 0706 Each operation is identified by a number and there exists a schedule for each operation which includes:(a) A brief job description. (b) Who should do the work? (c) The periodicity at which it should be carried out. (d) The status of the operation. (e) The user's reference number is a 5 digit number allocated to the operation and used for reporting purposes by ships.

THE STANDARD E2 SYSTEM 0707 Although the principles are the same, installation and application of the standard E2 system can vary slightly between ships of same type of class to suit individual difference in construction. 0708 Ships Equipment List. List produced by the Indian Naval Ships Maintenance Authority (INSMA) for each class of ships. It indicates for each department in individual ships, what equipment is fitted, where it is located and the number of its appropriate maintenance schedule. The lists are used by INSMA to supply their correct maintenance documentation, and by headquarters department to identify equipment actually fitted in ships. The amendments of ships equipment list will depend on reports from ships, expect when ships are in hand for long refit or modernization and are programmed to have the upkeep management system reinstalled. Changes to equipment fitted should be reported to INSMA using form S2022 (revised). During normal refit or modernization the initiative for producing updated ship equipment list will be taken by INSMA. 0709 Maintenance Schedule Volumes. The maintenance schedule required for the equipment fitted are bound in to departmental volumes or such volumes as the user requires maintenance schedule are fully described in Chapter 2 paras 10 to 14 of BR 1313/73. 0710 Maintenance Instruction Cards. This is an extended version of the maintenance operation description given in the maintenance schedule, it tells the person carrying out the maintenance what he is required to do. It is printed on card or paper and is protected by lamination film or group of locations. 0711 Maintenance Record Cards. Maintenance record cards are raised for all SS and Base maintenance operation with periodicity of 4 months or longer. In the

case of multi location equipments a MRC is provided for each location or group of locations. 0712 Central Planning Cards. These accompany each maintenance record and bear brief details of the equipment, schedule numbers, periodicity and location together with the brief description of the maintenance task. It is used in conjunction with a central planning board for planning and displaying the state of maintenance work. 0713 Index Cabinets. Plastic envelops containing the maintenance record cards, maintenance instructions card and central planning card are stowed in maintenance schedule number order in standard card index. 0714 Master Plan. Each department in a ship is provided with a binder containing graded sheets, listing for each equipment, all maintenance operation scheduled to be undertaken at intervals of four months or longer over a period of six years. Against each maintenance operation a diagonal line is drawn in an appropriate square on the grid to indicate when maintenance will be due in accordance with the periodicity indicated by the maintenance schedule. Completion of items is indicated by cross marking the original diagonal line. 0715 Central Planning Board. Each department is provided with a display board covering a period of four months. Panels at the bottom and side can be marked with the ships programme and section responsible for the work being planned. Central planning cards for the maintenance due in the ensuing four months, are extracted from their plastic envelop and arranged on the board to suit the ships programme. By referring to the planning cards on the board the work due each week can be allocated. Cards are removed from the board when the work related to them has been completed. Thus the board also provides a visual indication of maintenance work due or outstanding at any time. 0716 Section Planning Board. These are provided in each section and are made up weekly with the names of rating in the section and the tasks they are required to perform. Attached to each board are two boxes, in to one of which the plastic envelops containing the maintenance record cards and instruction card for the maintenance items to be under taken are placed for collection by the rating who will carry out the work. Cards for completed work are put in the second box from where they are returned to the departmental planning office. 0717 Operation of the E2 system. At the start of each four monthly planning period the departmental master planner is to:(a) Mark the ship programme for the next four months on the board to indicate time at sea, in harbour, AMP etc. (b) Refer to the master plan to identify all maintenance items due to be under taken in the ensuring four months. (c) Extract from the plastic envelops for each item to be under taken the central planning card and place these cards in the board to suit the ships programme and to provide as even as possible distribution of work through out the planning period.

(d) Replace plastic envelops with remaining contents in the index cabinets in correct sequence. 0718 Task Allocation By Master Planner. At the end of each week the departmental master planner is to extract from the index cabinets the plastic envelops, complete with the enclosures, for work due to be done during the next week and pass them to the heads of section who will be responsible for getting the work done. 0719 Task Allocation At Section Level. Each head of section will, on receipt of this plastic envelops:(a) Mark up this section planning board to indicate which jobs are to under taken by the men of his section giving the due regard to each man's ability and availability. (b) Place the plastic envelops in the 'TO BE DONE' attached to the section planning board. 0720 Doing the Work. Rating in each section will:-

(a) Identify from the section planning board the maintenance tasks allocated to them. (b) Remove the relevant plastic envelops from the 'TO BE DONE' box and carry out the work shown on the enclosed maintenance record card and maintenance instruction card. (c) On completion of each task (maintenance) enter on the maintenance record card:(i) The time taken to do the work. (ii) The date work was completed. (iii) Place the envelope with enclosures in the 'DONE' box at the section planning board. MAINTENANCE SCHEDULE 0722 It is a standard document for maintenance and repair of IN ships with periodicity for maintenance and repair. The periodicities of maintenance routines are related to the requirement of equipments fitted and maintenance schedule represents the 'Bill' which must be paid off if the functioning of equipments and the ship is to be at maximum efficiency. 0723 The aim of maintenance schedule is to achieve the following needs from all the equipments. (a) Optimum availability (b) Optimum reliability (c) Optimum performance (d) Optimum economy 0724 Amendment to Maintenance Schedule. (i) (ii) (iii) Equipment became obsolete and removed from ship. New installation Alteration, addition and modification.

(iv)

Incorrect periodicity of scheduled item.

0725 Procedure Maintenance schedule amendment proposal form IN 928 is filled by ship as follows:(a) (b) Cruisers and above Destroyers and below 4 copies 5 copies

0726 INSMA scrutinizes the proposal and inserts their remarks and returns back to the ship. Otherwise INSMA forwards 2 copies of amendment proposal with his recommendation and comments to NHQ (professional directorate) for approval. NHQ approves the proposal and forwards the approval to ship and INSMA. On receipt of approval from NHQ, INSMA publish the amendment and distribute the amendment to all concerned.

CHAPTER VIII TRIALS

0801 All machinery and the ship all a whole undergo a number of trials throughout their life. These trials serve a number of important objectives including demonstrating the performance, operability and endurance of the machinery fitted on board. The main purpose of machinery trials are:(a) Trials of new machinery installations to check that they meet the requirements of their specification and to establish the key parameters with which subsequent trial, result may be compared. (b) To find out important defect in the performance of machinery before refit. (c) To check the machinery performance after refit, repairs, modernization or conversion To certify that the machinery is fully fit for service and that every change affecting machinery performance has been identified for comparison with subsequent trials results. (d) To periodically check operational ships performance at full power of all machinery against the results of contractor sea trial or results approved after subsequent modification. Also it gives a chance to check that the ships companies are proficient in operating the machinery. 0802 Types of trials. Harbour trials (a) Harbour acceptance Trial (b) Basin Trial Sea trials (a) Preliminary Sea Trials (b) Sea acceptance Trial (c) Pre refit trial (d) Past refit trial Occasionally/Periodically (a) Four monthly full power trial (Two hours) (b) Large repair trial (c) Endurance trial (d) Fuel consumption trial

0803 For new commissioning ship the following trials are conducted:(a) (b) Contractor sea trials Machinery acceptance trial PRE REFIT TRIALS 0804 Purpose. (a) (b) (c) (d) (e) These trials are meant for:-

Compilation of defect lists. Assimilate the present load carrying capacity of the machinery Find out the machinery limitations Check the efficiency of controls and instrumentations Compilation of supplementary defect list

(f)

To find out grey areas of tuning of engine with dockyard assistance.

HARBOUR ACCEPTANCE TRIALS (HATS) 0805 Occasions. End of Refit 0806 Purpose. (a) (b) (c) (d) Trials of Diesel alternators. Trials of Steering gear. Trial of REF and A/C plants. Trial of Air compressor.

0807 Actions to Be Completed Prior To Trials (a) (b) (c) (d) (e) (f) (g) (h) Systems to be completely buttoned up Pressure tests to be carried out where necessary. Instrumentation to be complete to be inspected. Cold checks to be done where possible. Control system to be checked. Cleanliness of the highest order. Fire fighting equipment fully operational. Ships staff fully trained and geared up.

Note:The Main Propulsion Trials are not covered in this trial ,only cold checks of M/E are done and shaft is turned if required. BASIN TRIALS 0808 Occasions. (a) During commissioning (b) After major repair work has been carried out on the main propulsion package or main propulsion controls (c) After a major repair on auxiliaries. (d) Change of ship staff/key sailors of the department. (e) A long lay off . (f) As and when required. 0809 Purpose. To test the functioning of the machinery and its control equipment before a ship proceeds to sea. 0810 Actions to Be Completed Prior To Trials. (a) (b) (c) (d) (e) Permission to be taken from AA. Ship in the vicinity to be informed of the trial. Crew prepared for emergencies. Doubling of ships lines. Bridge to be manned

(f) Communication between bridge and MCR /machinery spaces, bridge and ASP, MCR and ASP etc to be proved. (g) Ship siren available. (h) Stand by Power generation plant to be operational. (j) Incase of twin shaft, one shaft to rotate AHEAD and other ASTERN (k) Strict adherence to COs standing orders ,EOs standing Order, SNCO, WNCO, ENCO,etc. for rpm pitch ,duration of trials, running under load ,settling down time etc (l) All remote control instrumentation to be checked and inspected. (m) The lagging may be left open so as to find out any leakage (n) Safety devices to be checked. (p) Communication to be checked. (q) Controls from bridge and other positions to be checked. PRELIMINARY SEA TRIALS (PST) &SEA ACCEPTANCE TRIALS (SATS) 0811 These trials are done mainly for main propulsion equipment and equipment which can be tried out in harbour. The main propulsion plant is slowly loaded in steps till full load. These trials comprise:(a) (b) (c) (d) Propulsion system trials. Stabilizers trials. Steering gear trials Heeling and Maneuvering trials. FULL POWER TRIALS (FPT) 0812 Occasion. Prior to DCD and once a year for all ships. 0813 Purpose. (a) (b) (c) (d) (e) After a major repair/renewal of main propulsion plant. Major overhaul of GT. After shafting /engine RG alignment. After a major overhaul of CPP. After 50% retubing of boiler tubes or after replacing all fire row tubes. LARGE REPAIR TRIAL 0814 GT Ships. (a) Repair to turbines requiring rebalancing or realignment. (b) Complete or partial reloading of PT or the casing. (c) Major overhaul of GT. 0815 Diesel Ships. (a) Major overhaul of the propulsion D/E. 0816 Steam Ships. (a) Boiler repair including retubing of fire row tubes.

(b) Renewal of more than 50% of generator tubes or all of Economizer of a boiler. 0817 All Ships. (a) Renewal or realignment of propulsion gearing or Shafting. (b) Major overhaul of CPP (if fitted) (c) Removal or replacement of more than 50% of the propulsion aux. Machinery.

CHAPTER IX REFIT AND REPAIRS

0901 Annual Refit Conference (ARC). Annual Refit Conference is called by NHQ. All the C-in-Cs, ASDs, MSs and Fleet Commanders attend this meeting. Following are discussed in this conference. (a) (b) (c) (d) Progress of refit work of ships under refit. Ships due for refit and their refit programme. Allotment of ships for refit to different naval refitting authority Off-loading ships for refit to civil refitting authority.

0902 On completion of refit conference, NHQ(DFM) promulgate the refit programme of ships to commands and dockyards. Refit cycle for different class of ships are given at No 48/79. 0903 Refit Planning Programme. Based on the decisions taken during the ARC, a Refit Planning Programme for the year is made by the planning floor of the dockyard. In order to ensure that the refit activities are timely and successfully completed this programme is forwarded to ships and other authority to take timely action prior to commencement of refit. 0904 Defect list Conference A defect list conference is held in the dockyard before refit commences. The following attend the defect list conference. Command: CSO(TECH), CEO, CRO, CLO Dockyard: GM(R), AGM(PL), AGM(PR), DGM(Mat), Production Managers. Ships staff: Commanding Officer, EXO, EO, LO and Shipwright Officer Material Org: CMP At this forum following discussed and decision are taken:(a) Major scope of work (b) Finalisation of defect list remarks. (c) Ships milestone (cardinal dates) 0905 Pre Refit Trials. Pre Refit Trials are programmed 5 weeks before commencement of normal refits and above to enable better appreciation of the actual state of machinery performance of ships due to commence scheduled refit. 0906 In addition to confirming the defects projected by the ship's staff, these trials also aid in identifying fresh defects which may have arisen since the submission of defect list, or those defects overlooked or not adequately recognized for any reason. These trials are to include details of performance checks of engineering and electrical main machinery, auxiliaries and their systems. The trial schedule is to be intimated to MTU and ETMA well in advance and the readiness of machinery, equipment required by MTU/ ETMA for pre refit trials is to be intimated by the ship, at least one week in advance to MTU/ETMA and command headquarters and dockyard.

0907 MTU/ ETMA represent the Administrative Authority (Command) and witness all such trials and render independent reports on the performance of machinery together with list of defects observed and recommended limitation of the equipments, remedial measures and necessity for repeat trials. All such important defects and deficiencies are to be made good during refits. 0908 Post Refit Trials. Post Refit Trials of both engineering and electrical machinery of the ship's that have undergone scheduled refits and modernizations is witnessed by MTU/ ETMA in three phases, namely harbour, preliminary and final sea trials. Refitting authority also associates themselves with all these trials to help in providing satisfactory performance of machinery/ equipment/ systems. 0909 Refit Monitoring. The refit of the ship is planned and controlled with reference to milestones decided jointly at Defect List Conference. As some work during refit will be the responsibility of SS/ FMU/ AST and other civil agencies, there will obvious be considerable interaction between activities of dockyard and other agencies. The complexity of the present generation ships requires effective planning and controlling of progress of the refit so that essential services are available on time for testing tuning and setting to work of equipments. The cardinal dates for all milestones are therefore communicated by Dockyard (planning dept) to the ship and all concerned. 0910 Refit Coordinator. To ensure efficient working of the system, the progress of refit, a refit co-coordinator is appointed for the ship by the planning department of the dockyard. He interacts closely with ship staff and the production floors in the dockyard. He represents the Manager (Planning) for day to day monitoring of refit. 0911 Meeting with Manager. Ship staff works in close collaborations with all Dockyard Production Managers so that areas requiring attention are brought to the notice of the concerned department without wasting any time. Ship staff is to constantly maintain a liaison with the various managers to ensure timely completion of the projected work. 0912 Meeting with AGM(PR). Fortnightly Refit Progress Meeting is chaired by AGM(PR). Matters which could not be solved with the managers are discussed here. In addition policy matters, review of milestones and Dockyard Completion Date (DCD) is discussed. 0913 Refit Office. When ship is scheduled for refit, a Refit office is opened to monitor all refit related activities. The Engineering Officer is generally designated as the Refit Officer. The refit office is manned by sailors from the engineering, electrical hull department. The functions of the refit office are following:(a) Receive dockyard workers and direct them to their place of work. (b) Issue gate passes for items which are taken out from ship for repair. (c) Landing/collection of DOSSRR jobs. (d) Monitoring the work progress of equipment in different centers (e) Liaison with Quality Control department for checks on equipment/ machineries being refitted in dockyard (f) Witness tests/ trials of machineries in dockyard

(g)

Liaison between ships and dockyard.

0914 Responsibilities and duties of department during Refit (a) (b) (c) (d) (e) (f) (g) (h) Liaison with dockyard for smooth and timely completion of refit. Monitor the progress of machineries being refitted on board. Security of equipment and fittings Preservation of all still machineries. Action on DOSSR and SS jobs Personal and machinery hygiene. Installation and inspection of equipment and associated system. Preparation for HATs, Basin and other trials.

0915 Refit Non-Start Signal. This signal is made by ASD reporting inability of commencing refit as scheduled, giving reasons, other wise the refit will be presumed to have commence to have on due date. 0916 REFSLIP Signal. REFSLIP signal is made by ASD whenever a slippage in DCD is anticipated for reasons mentioned in the signal. A revised DCD, if possible, will be indicated while making REFSLIP signal. 0917 REFCOM Signal. On completion of refit REFCOM signal is made by ASD.

0918 Form IN 477. Form IN 477 is forwarded by the planning manager to the ships prior to completion of her refit. The form is completed by the ship staff and forwarded, duly signed to the dockyard with in 4 weeks of its receipt. Any reservation and comments on the refit work package is to be recorded and appended to this form by ships. REFIT MANAGEMENT 0919 During the operation periods of ships the ships staff does not have the time to carry out the maintenance routine due on machinery/equipment. The equipment /machinery also may not be available since they are operating to meet the operational commitment. To overcome these difficulties the ships are planned for self/ assisted maintenance of machinery /equipments as also refits to cater for major overhauls. These ops cum refit cycles differ for each class of ships. 0920 Self Maintenance Period. This is a period which will be arranged in the ships program to give the ship an opportunity to carry out maintenance with out any assistance i.e maintenance by ships staff. Assistance may be taken from Afloat Support Teams/ Fleet Maintenance Unit. 0921 Assisted Maintenance Period. This is a period which will be arranged in the ships program to give the ship an opportunity to carry out maintenance with assistance of dockyard. These are arranged since the ships are so designed and complimented that the ships staff are unable to keep abreast of normal incidence of minor defect and maintenance without external support.

0922 When ships are programmed for AMP they are to forward defects list in the form of AWRF as follows:(a) To Command HQ with copy to Dockyard 5 week before starting date. (b) AWRFs are to be sent together for each Hull, Engineering, Electrical, and Weapon department. (c) AWRF are to include all the outstanding maintenance schedule which could not be done by ships staff (over 04 months periodically) and can be completed with in AMP period. (d) AWRF should include all defect which have arisen during the operational phase and could not be done by the ships staff/ are beyond SS capacity. Command HQ will scrutinize the AWRF and forward remarks to dockyard for assistance wherever necessary. After the submission of AWRF only operational defect will be considered. Such defect will be discussed with Command Refit Officer and assistance, if required will be asked by command by signal. 0923 Refit. This is a period which will be arranged in the ships program to give the ship an opportunity to carry out major routines falling due on machinery by time and by running hours. Assistance is sought from dockyard/ equipment manufacturers for refitting of these equipments. All defects/ routines are projected to Command (for Command Refit Officer) and to Dockyard by Defect Lists. The procedure for raising these defect lists and composition of each defect list is laid down in subsequent paragraphs. 0924 Raising Defect List. On receiving the refit programme from command and RPP from refit authorities, ship's staff prepares the defect list department wise. The Engineering Officer of the ship as the Refit Officer complies the defect list of ship. Defect list should be accurate, comprehensive and be submitted in time to allow the refitting authority to plan refit properly. The defect list is rendered as follows:(a) Defect List Part I. It contains the maintenance routines which are/ would fall due by end of refit by time or running hours. Name of the equipments, schedule No, total number of items, periodicity of routines, date last done, are to be indicated for each defect list item. It is to be forwarded 20 weeks prior to commencement of refit or as shown in RPP format. (b) Defect List Part II. It contains all out standing known defects. Cross reference should be given in all respect of major defects in conjunction with maintenance routines in Defect List Part I. It is forwarded 12 weeks prior to commencement of refit or as shown in RPP format. (c) Defect List Part III. It contains all approved Alteration and Addition' for which NHQ approval has been obtained. Approval authoritys letter reference for items is to be quoted. This is forwarded along with defect list part 1. (d) Supplementary Defect List. It contains a list of defects observed since submit ion of Defect List Part II and defects observed during Pre Refit Trials and before Defect List Conference. Supplementary defect list is not to be forwarded during SRDD.

(e) AWRF (Additional Work Requisition Form). It contains defects, if any, found after submission of Supplementary Defect List and defects observed during refit. Number of AWRFs and submission of last AWRF is decided in Defect List Conference. Normally last AWRF is raised 4 weeks before the schedule completion of refit. Note: Defects projected in Defect List Part II, Supplementary Defect List and AWRFs are to be specific and are to give details such as clearances, test pressure, parameter etc. and are to be compiled after investigation by the ship's staff. 0925 Numbering. The complete defect list including the AWRFs is to be serially numbered and grouped under Hull001-999, Engineering1000-1999, Electrical and Weapons2000-2999. ALTERATION AND ADDITION 0926 Any work concerning modification and addition to the exiting hull structure, machinery, equipment and their associated fitting are termed as As and As. These can be proposed by the Commanding Officer through the Administrative Authority to NHQ 0926 Reason for raising As and As (a) (b) (c) (d) (e) (f) To improve fighting capability of the ships To improve the living condition of the ships company For personal safety and protection To raise morel of the ships company To meet the damage control requirement To easy operation/maintenance of machinery

0927 The following points are to be considered before raising A's and A's (a) It does not effect the stability of the ships (b) It should not effect the operation of machinery/ equipment (c) It does not have an effect on the water tight integrity and gas tight integrity of the ships.

0928 Procedure for raising A's and A'S COMMANDING OFFICER (A's &A's is proposed in a letter, five copies stating details)

Administrative Authority

Refitting Authority

Senior Squadron Ship

JOINT MEETING (Administrative Authority will fill up the IN 359 is further distributed)

NHQ (2 copies)

RA (One copy)

AA (One copy)

Ship (One copy)

0929 NHQ will go through the proposal received, the drawings and cost of the A's and A's. If the proposal is found suitable, NHQ will grant approval for the same. If monetary sanction of GOI is required NHQ will take this approval and then he will intimate the ship, AA and Refitting Authority. NHQ will give Allotment No., Serial No. of the item and financial approval for the work to be done. 0930 Once NHQ approval for an As and As has been obtained, the Refitting Authority will take action to make Preliminary Layout Drawing (PLD). These will be prepared by Manager Design and Documentation Bureau (MDDB). The Production Manager will based on these drawings find out present cost of material, cost of labour, cost of over all job involved and also equipments required as well as source of supply. RA will give all the information along with PLD to NHQ. After getting approval from NHQ RA will commence the work on A's and A's with in 3 months. On completion, RA will send completion report to NHQ. Ship is required to send 1/2 yearly report on A's and A's.

CHAPTER X DOCKING AND UNDOCKING 1001 Docking Arrangement and Responsibility All Ships are required to dock as per their refit cycle for work on the under water fittings and hull preservation. Before entering dock, ship's staff is to be study the regulation regarding docking in general and the following points are in particular:(a) (b) (c) (d) (e) (f) (g) (h) (i) Fire main and magazine flooding arrangement. Docking position of propeller. Responsibility for watertight integrity when flooding the dock. Change in weight distribution when in dock. Precaution for sonar domes, logs and other hull appendages. Precaution for hot work. Retention of fuel and ammunition on board. Ship's pumping arrangement. Stability

1002 Precaution in Dry Dock Ships in dry docks are to observe the following precautions:(a) Main auxiliary and diesel machinery are not to be run whilst on block or afloat without the prior approval of the Dock Master / ASD. (b) Propellers are not to be turned without specific instruction. (c) Weights are not to be shifted which would affect the trim, draught and/or stability of the ship on blocks and in afloat. (d) Decks and under water hull portion are not to be washed when paint is about to be applied or paint is still fresh in the under water hull areas. (e) Ships are to ensure that carries over pipes are fitted. These pipes are made available by the dockyard. These pies are to be removed immediately prior to undocking. (f) See also WENCO (OPS) article 0806. 1003 Docking Report (a) Ships are to be forwarded Docking report on form IN 379 in sextuplicate along with the defect list/ AWRF item connecting docking. (b) Information held by the ship regarding last docking, ship's movement since last docking, previous paint scheme applied etc. is to be entered by the ship on form IN 379 and signed by the Commanding Officer prior to submission. (c) Ships are also to furnish to Manager Dry Dock and Hull Preservation (MDDHP) information in the form AIM(C) (Assistance Industrial Manager (Centre)), 24 hours before dry docking. This form is to cover points not covered by form IN 379. (d) Naval Dockyard is to fill relevant portions of IN 379 including the points listed below.

(i) Cleaning (removal for periodic inspection) of propellers and blade required if required. (ii) Examination of fairing plates and rope guards. (iii) Examination (repair and recoating as necessary) of tail shaft together with the work under taken by other department. (iv) Cleaning of ship's bottom. (v) Steering rudder examination. 1004 Docking Guidelines. (a) Clear heaving line. (b) Prepare for taking Dockyard wire. (c) Derricks/ davits/ ladders to be turned in/ removed. (d) Unsling bottom lines. (e) Rig plumb line ford and aft. (f) Adjust trim and draft as dock masters instructions. (g) Ensure there is no list. (h) Lash the propeller at docking position. (j) Lash the rudder in mid-ship position. (k) No shift of weights is permitted unless required by dock master. If so instructed, keep a record. (l) Defuel and obtain gas free certificate for hot work prior to entering dry dock. (m) De-ammunition prior to entering dry dock. (n) Seal toilet and sewages. (p) Open water tight sliding door before sitting on blocks. (q) Mark side shore position. (r) Stand by with diesel driven dewatering pump. (s) Connect shore fire main at first possible opportunity. (t) Switch off ICCP. (u) Clean propeller as the water level is receding in the dock. (v) Fit flooding bonnets immediately after dock is dry. (w) Fit carry over pipes immediately on docking. (x) Do not run machinery in dock with out dock master permission. 1005 Undocking Guidelines. (a) (b) (c) (d) (e) (f) (g) Inspect under water hull and all underwater fittings. Apply protective coating on the propeller (Grease/ Heavy Oil). All under water compartment are to be manned. Shut all under water valves. Test all under water valve joints and seating for leakage. Have roving search and flooding parties to take continuous rounds. Take ships load on D/A as soon as ship floats.

Note: The Commanding Officer is required to sign undocking certificate and give to dockyard prior to flooding the dock. All checks as per Chapter 5, BR 3000/3001 to be completed prior to signing the form.

1006 During docking period. During dry docking of the ship, the following works and examinations to be carried out:(a) (b) (c) (d) (e) (f) (g) (h) (j) (e) (f) Refit of under water valves cocks and fitting. Examination and repair sea inlet gratings and sea tubes. Examination and repacking of stern gland. Gauging and relining (if required) of stern tube bushes. Gauging and relining (if required) of 'A' bracket bushes. Cleaning, inspection and repair (if required) of propeller. Examination of fairing plates and rope guards. Examination, repair and recoating (as necessary) of tail shaft. Cleaning of ship's bottom. Examination of rudder. Examination of under water anti submarines equipments.

1007 Precaution in Dry Dock. Ships in dry docks are to observe the following precautions:(a) Machinery (main and auxiliary) are not to be run while on dock blocks or afloat in dry dock without the prior approval of refitting authority. (b) Propellers are not to be turned without specific instruction from refitting authority. (c) Weights are not to be shifted which could affect the trim, draught and stability on block or afloat. (d) Decks and hull portions are 'NOT' to be washed when paint is about to be applied or paint is fresh in the under water hull areas. (e) Bilge water is 'NOT' to be drained to dry dock.

CHAPTER XII NBCD 1201 Nuclear, Biological, Chemical Defence and Fire Fighting has cone to assume a very high priority as a Combat Discipline in the Indian Navy. NBCD preparedness directly affects fighting efficiency and survivability at sea. Even during peace times operations, a ships crew may be required to meet NBCD situations, wherein timely and correct response can significantly reduce loss of human life and material damage. The engine room department is at the forefront of all NBCD related activities on board. 1202 NBCD States of Readiness. Damage can occur in a ship at any time from many causes like enemy action, collision, grounding, fire and explosion, crash landing of aircraft or just by bad weather. There is always some degree of risk, in harbour and at sea, in peace or during war. At all times, therefore, therefore one must be prepared for the risk, to prevent damage and to limit its extent and minimize the effects when it occurs. 1203 Preparedness before damage is provided by NBCD states of readiness. There are three states of readiness designed to meet all possible situations:(a) (b) (c) State I State II State IIIAction state (Action imminent) Normal war state at sea and in harbour. (Action possible with little warning) Normal peace state at sea and in harbour (Non action damage possible at any time)

1204 These states provide a uniform frame work throughout the fleet into which ship build its own organization.

State I

Attack or Highest state of NBCD preparedness compatible with fighting damage efficiency. Disregards habitability wear and tear on machinery. imminent All NBCD positions fully manned with NBCD personnel relaxed for meal etc as ordered by the NBCD officer.

State Attack or Normal war cruising and harbour state. Skeleton watch system damage with personnel drawn from all departments. II possible State Attack or damage III unlikely without adequate warning Normal peace time and harbour state, large ships provide Skeleton watch system as for state 2. Small ships, no NBCD manning except for the SCC watch keeper and patrols. In harbour, maximum possible habitability, routine and maintenance.

1205 Status of Engineering Equipment ITEMS Main machinery Auxiliary Machinery Main generator STATE I In units full power available as ordered STATE 2 At sea:- As state I Harbour:- As ordered As required As many on load as necessary STATE 3 As ordered

In units

As required At sea: - Enough running to ensure adequate power if one fails. Harbour:- As ordered

All steam and gas turbine generators loaded, diesel generators either on load or at immediate stand by Air Main isolated. Compressors Compressors run as necessary Refrigerating Operating and un and air manned. conditioning machinery

Main isolated and Maintenance as under pressure from necessary bottles. As state I Operating except as required for maintenance

1206 All other machinery in state I and II fully in operational state and state III as required. (Can be under maintenance as necessary). Man power and watch keeper close up as per watch, Marine Engineer Officer/ head of department must formulate the organisation for each state in their departments. 1207 Watertight Markings. (a) X Marking. Shut in all watertight conditions. To be opened only by permission. If required to be Kept open, a sentry is to be posted or May Be Left Open disc must be used. (b) Y Marking. Shut in conditions Y and Z, open in condition X. When shut, may normally be opened for passage or use but must be immediately shut again. (c) Z Marking. Shut in condition Z. Open in X and Y. When shut, the rule for opening is the same as for doors marked Y. 1208 Gastight marking. (a) A Marking. Shut in condition A. When condition A is in force Opening so marked are not to be opened without specific permission from HQ 1 (b) M Marking. In condition A, opening so marked are under he control of the user department. Eg machinery intakes will be under the control of user departments. (c) R Marking. Fittings or equipments so marked must continue to run or remain open for recirculation.

CHAPTER XIII SAFETY PRECAUTIONS HOT WORK 1301 Definition. The term welding and hot work includes all arc welding, oxyacetylene welding, brazing, use of blow lamps and liquefied petroleum gas burners and any other operations which involve the use of naked heat. 1302 The following action is required to be taken by different authorities whenever hot work is carried out on board ship. (a) Action by Refitting Authority (i) Adequate notice to be given by refitting authority to the prior to carrying out hot work. (ii) A notice in writing regarding welding is to be handed over to OOD (Officer of the Day) of the ship by the supervisor of the dockyard. (iii) Assistance for removal of inflammable material like paneling, lagging etc to be provided. (iv) The 'Safe to Weld' certificate signed by the departmental officer concerned and counter signed by the NBCDO Officer is to be obtained before commencing hot work. (v) The supervisor and welders must be satisfied about all arrangement prior to commencement of hot work. (b) Action By The Officer Of The Day (i) On receipt of hot work notice, inform departmental officer, NBCDO, EXO and the Commanding Officer. (iii) He is to authorise commencement of hot work only after receipt of the 'Safe to Weld' certificate and after ensuring welding sentries are present with all extinguishers in place. (c) Departmental Officer. Before signing "Safe to Weld" certificate, he has to ensure following:(i) All inflammable including insulation, stores, packing material, oil in bilges are removed. (ii) Access covers, manhole covers of any closed compartment such as tanks, cofferdam etc. are removed and ventilated and certificate as "Gas Free". (iii) All precautions to prevent fire are observed and sentries with fire extinguishers are available. 1303 Precautions Prior To Hot Work. (a) Presence of Oil. Presence of oil increase the risk of fire, so prior to commencement of hot work ensure, oil has been removed from the vicinity of work place.

(b) Protection of Electric Cables. All electric cables in the vicinity are to be protected by following means:(i) Disconnect from junction box, unclamp and keep them away from bulkhead or deck head. (ii) If (i) is not possible, then warp the existing cable with asbestos cloth properly to avoid falling of molten metal particles. (iii) Ensure all welding equipments, cables are in good condition and ensure electric welding equipments are safely and efficiently earthed. (iv) Gas cylinders are not normally to be placed below weather decks. In exceptional cases, under constant supervision, they may be taken into compartments. (v) Sentry with fire extinguishers is stationed at site and on the other side of the bulkhead in the adjacent compartment. (vi) Fuel and lub oil vents are shut. All HP fluid pipes are properly protected. 1304 Welding On Pipe Work and Trunking. (a) Welding on pipe work and trucking in place are strictly prohibited under following circumstances:(i) In compartment containing explosives. (ii) On pipes and trucking any position of which passes through compartment containing explosives (iii) On other pipes or turning within 6 meters of compartment containing explosives (iv) In compartment containing, unsealed flammable material e.g. fuel, lubricant oil, wet paints or ignitable solids and where the pipes or trucking passes into and adjacent compartment containing such material, that compartment is to be manned by a sentry equipped with appropriate fire fighting equipment. (v) Within 2 meters of the side of operation on pipe containing any trace of fuel, lubricating oil or hydraulic fluid. (b) To prevent flammable vapors in pipe system reaching the vicinity of welding, the system pipes may be isolated by shutting the valves. Warning notices regarding state of system are to be displayed prominently at control position. (c) All hot works are prohibited with in 6 meters of deck or bulkhead bounding magazines or other explosive compartment. The distance may be reduced with express permission of the EXO after ensuring all the safety precautions. (d) The following fire appliance are to be provided with each sentry (i) Two 9 liter AFFF (Aqueous Film Forming Foam) extinguishers. (ii) One CO2 extinguishers where electrical risk exist. (iii) Adequate quantity of asbestos cloth or other fire retardant material.

(iv) Additional extinguishers to be available within 15 meters of the location of welding. (e) All area where welding / burning operation have been carried out, are to be inspected on completion of the day's work. (f) On completion of welding and before returning the fire fighting equipments, a through inspection of adjacent compartments are to be made to ensure that there is no smoldering material or fire hazard present.

PRECAUTION WHILE ENTERING CONFINED SPACE 1305 Confined Space. The compartment/ space which are sealed for a long period of time and which are liable to contain gases which may from explosive mixtures or prove harmful to life are called as confined space. 1306 Precautions. (a) No naked light is used inside the space or within 6 meters of the opening until proved gas free. (b) Ventilate the compartment for 2 hrs before entering. (c) Rope off the entrance. (d) Place the notice board." NO SMOKING NO NAKED LIGHT. (e) Senior sailor made responsible under officer in charge. (f) Test the compartment by using Devi's safety lamp followed by the clear and steady burning of a candle. (g) Whenever necessary assistance from NCMC(B) , MLAB, ND(V) etc must be asked to certify the compartment / tanks are gas free.

CHAPTER XIV ENGINEERING DOCUMENTATION Books of Reference 1401 Books of Reference (BRs) are publication issued by NHQ promulgating standing instructions and information. They have a security classification Restricted and below. They are distributed by Indian Naval Distributing Authority, Mumbai (INDA (MB)). Publications of Soviet and Polish origin classified Restricted and below are designated Russian Books of Reference (RBRs) and are stocked and supplied by INDA(V). 1402 The term BR includes the following:(a) (b) (c) (d) (e) (f) Indian Naval Books of Reference (INBR) Indian Naval Air Publication (INAP) Joint Publication (JP) Joint Signal Publication (JSP) Joint Signal Communication Publication (JSCP) BR's obtained from Ministry of Defence (Navy) (UK)

1403 BR Officer. The commanding officers may appoint an officer or a MCPO as the BR officer to account for the BRs. The responsibilities of a BR officer include receipt, issue and maintain of account of BRs, carrying out muster regularly on due date, correct and timely destruction certificates, ensuring that the latest amendments/changes are issued to holders of books and keeping the master copy of BR up-to-date and security and safe custody of BRs on his charge. He is to reporting immediately any suspected loss of BRs/key of containers of BRs. 1403 Some of the commonly used BRs are listed below:BR- 3000 MARINE ENGINEERING MANUAL BR- 3001 MARINE ENGINEERING TECHNICAL INSTRUCTIONS BR-2000 SERIES SHIP ENGINEERING PRACTICES BR-2170 SERIES SHIP NABCD MANUAL BR-3009 (74) NAVAL OIL MANUAL BR-1257 (64) SHIPS FIRE FIGHTING MANUAL BR-3525 (68) SHAFTING, PROPELLERS AND RUDDERS INBR- 2 REGS FOR INDIAN NAVY PART-I INBR-3 P&A (PAY AND ALLOWANCES REGS FOR NAVY) INBR-11/81 UNIFORM REGULATION OFFICER INBR-16/76 TRAVEL REGULATION INBR-77/56 DIVISIONAL OFFICER HANDS BOOK INBR-69 SERIES AUTHORISED LIST OF NAVAL STORE INBR-290/69 UNIFORM REGULATION SAILOR INBR-311/42 STABILITY OF SHIP INBR-372/83 ICCP SYSTEM.

1404 Naval Engineering Standard (NES) A large number of orders and instruction have been issued by the government, Naval Headquarters Director general defence. This Naval Engineering Standard (NES) has been prepared for the use of the Contollerate of the Navy (Cof N ), Procurement Executive Ministry of Defence MOD(PE) and its contractors in the execution of the MOD. NES 24 REPORTS, FORMS AND CERTIFICATES REQUIRED DURING THE DESIGN AND BULD OF MOD SHIPS AND CRAFT.

1405 DME Specifications. The Directorate of Marine Engineering at NHQ has issued these documents. These contain:(a) This documents deals with issue related with design and installation of naval engineering equipments and system for maintainability in respect of IN ships. (b) These documents describe techniques which help in checking adequacy of the design of equipment and systems of the new construction ships from upkeep point of view. (c) These documents contains guidelines for formulation of ranged and scaled allowance of spares for support of engineering requirement and system installed on board ships. (d) These document are indented to provide guidelines for estimating the requirement of shore support service and facilities for surface ships while at anchorage, breathed along side during AMP/SMP repairs, docking and refit.

CHAPTER XV DIVISIONAL DUTIES Promotion Regulations 1501 Aim. All sailors are entitled for promotion by time and merit provided certain basic requirements are fulfilled. The aim of promotion is:(a) (b) (c) (d) (e) (f) To encourage the service personnel. To increase the performance of individual. To effect the morale of individual. To give due credit for longer service. To impart a sense of responsibility. To retain the sailor in service for a longer time.

1502 Qualification for Promotion. (a) (b) (c) (d) (e) (f) (g) Vg Conduct Service and Sea Service Professional Educational Special qualification Swimming PO leadership

QUALIFICATIONS FOR PROMOTION ME II TO ME I (Authority Commanding Officer) Service VG conduct Swimming test Medical cat 3 years service as ME II (minus seniority) Break in VG not entitle for seniority Pass promotion S1A1, S2A2(PMT) Recommendation by DO/Dept Officer ME I TO LME (Authority CABS/CNS) VG conduct Service Swimming test Professional qualification Medical cat 01 year 02 year as ME I Pass LME Q qualified S1A1, S2A2 Recommendation by DO/Dept Officer

LME TO POME (Authority CABS/GOVT/NHQ) VG conduct Service Sea service Swimming test Professional qualification Medical cat 18 Months 02 year as LME 06 Months Pass Pass POME Q board, BWKC/ ICE competency S1A1, S2A2 (PMT) Recommendation by DO/Dept Officer POME TO CHME (Authority CABS/GOVT/NHQ) VG conduct Service Sea service Swimming test Professional qualification Medical cat 03 years 03 year as POME 06 Months Pass CHME Q qualified, PO(Leadership) Course S1A1, S2A2 Recommendation by DO/Dept Officer CHME TO MCME (Authority CABS/GOVT/NHQ) VG conduct Service CPO 'M' Swimming test MCPO board Medical cat 04 years 02 year as CHME Pass Pass Selected by board S1A1, S2A2

MCME II TO MCME I (Authority CABS/GOVT/NHQ) VG conduct Service Swimming test MCPO board Medical cat 04 years 04 year as MCME II Pass Selected by board S1A1 Recommendation by DO/Dept Officer

APPRENTICE to ERA 5 (Authority Commanding Officer) Service Professional Successfully course completion from INS Shivaji Afloat Board Recommendation by DO/Dept Officer

ERA 5 to AG ERA 4 (Authority Commanding Officer) VG conduct Service Swimming test Medical cat Professional Six months 01 year as ERA 5 Pass S1A1, S2A2 Auxiliary Watch keeping Certificate Recommendation by DO/Dept Officer

ERA 4 TO ERA3 (Authority Commanding Officer) VG conduct Service Swimming test Medical cat Professional One year 02 year as ERA 4 Pass S1A1, S2A2 BWKC/ ICE Competency Certificate Unit Watch Keeping Qualified Qualified PO Leadership Course Recommendation by DO/Dept Officer

ERA 3 to ERA 2 (Authority Commanding Officer) VG conduct Service Swimming test Medical cat One year 07 year as ERA 4 Pass S1A1, S2A2 Recommendation by DO/Dept Officer

ERA 2 TO ERA 1 (Authority Commanding Officer) VG conduct Service Swimming test Medical cat One year 12 year as ERA 4 & 2 Years as ERA 2 Pass S1A1, S2A2 Recommendation by DO/Dept Officer

CHERA (Authority CABS/NHQ/GOVT) VG conduct Service Swimming test Medical cat Professional 03 year 06 year as ERA 4 including ag ERA 4 period 03 Years Sea Service Pass S1A1, S2A2 CHERA Q board at INS Shivaji Recommendation by DO/Dept Officer MCERA II (Authority CABS/NHQ/GOVT) MCPO Selection Board VG conduct Service Swimming test Medical cat Professional 04 year 01 year as CHERA Pass S1A1, S2A2 CPO (Management) Course Recommendation by DO/Dept Officer

MCERA I (Authority CABS/NHQ/GOVT) MCPO selection board VG conduct Service Swimming test Medical cat 04 year 04 year as MCERA II Pass S1A1, S2A2 Recommendation by DO/Dept Officer

IMPORTANT ABBREVIATIONS AST AFLOAT SUPPORT TEAM A&EHU AIR AND EMBARKATION HQ UNIT AMP ASSISTANCE MAINTENANCE PERIOD ANTI.BR ANTICIPATED BR AWRF ADDITIONAL WORK REQUEST ION FORM BRO BASE REPAIR ORGANISATION BMU BASE MAINTENANCE UNIT BR BOOK OF REFERENCE BER BEYOND ECONOMICAL REPAIR BLR BEYOND LOCAL REPAIR CRV CERTIFIED RECEIPT VOUCHER CDA(N) CONTROLLER DEFENCE ACCOUNT CDU (PB) CLEARANCE DIVING UNIT CCDT COMMAND CLEARANCE DIVING TEAM DNTR DELETED TILL NEXT REFIT ETA EXPECTED TIME OF ARRIVAL ESL ESTIMATED STORE LIFE FMU FLEET MAINTENANCE UNIT FODA FLEET OPERATIONAL DEMAND AIR LIFTED FOST FLAG OFFICER SEA TRAINING FTSU FLOTILLA TECHNICAL SUPPORT UNIT FATS FLYING AIR TECHNICAL SCHOOL HTS HARRIER TRAINING SCHOOL HITU HULL INSPECTION AND TESTING UNIT (TRAIL UNIT) INSMA INDIAN NAVAL SHIP MAINTENANCE AUTHORITY LWT LOCAL WORK UP TEAM MEZ MARITIME EXCLUSIVE ZONE NAU NAVAL ANALYSIS UNIT NATS NAVAL AIR TECHNICAL SCHOOL NAIS (K) NAVAL AIR CRAFT INSPECTION SCHOOL NAV (K) NAVAL AIR CRAFT YARD NSRY (K,PB) NAVAL SHIP REPAIR YARD (KOCHI, PORT BLAIR) NAI NAVAL ARMAMENT INSPECTORATE NSPL NOT SUSCEPTIBLE TO LOCAL REPAIR NSB NOT STOCKED BEFORE NAC NOT AVAILABLE CERTIFICATE NLAO NAVAL LOCAL AUDIT OFFICER NPO NAVAL PAY OFFICE PPM PLAN PREVENTIVE MAINTENANCE PIL PART IDENTIFICATION LIST PASEP PASS SEPARATELY PSB PLEASE SEND BOAT PERT PLANNING EVALUATION REVIEW TECHNIQUE RAA REQUEST AVAILABILITY OF ACCOMMODATION RDD REQUEST DISPATCH DELIVERY RACOD REQUEST ARRANGE COLLECTION AND DELIVERY RESUP REQUEST SUPPLY RER REQUEST EARLY REPLY

RPP RSD RSR RTA RIO SMWT SNR SNLR SGI SBT SPTA SPDC SMP VMT WPS

REQUEST PRESENT POSITION REQUEST SERVICE DOCUMENT REQUEST PROVIDE RELIEF REQUEST TRANSPORT AND ACCOMMODATION RAISED IN OFFICE SCHOOL OF MARITIME WARFARE AND TACTICS SAILOR NOT RECOMMENDED SERVICE NO LONGER REQUIRED SPARE GEAR INVOICE SAILOR BEING TRANSFERRED SPARE PARTS TOOLS AND ACCESSORIES SPARE PARTS DISTRIBUTION CENTER SELF MAINTENANCE PERIOD VERY MUCH THANKS WAR SHIP PRODUCTION SUPERINTENDENT